gezira rehabilitation project - sudan - credit 1388 - p002587

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Folder Title: Gezira Rehabilitation Project - Sudan - Credit 1388 - P002587 -Correspondence - Volume 33

Folder ID: 1079829

Project ID: P002587

Dates: 06/02/1991 - 09/24/1991

Fonds: Records of the Africa Regional Vice Presidency

ISAD Reference Code: WB IBRD/IDA AFR

Digitized: 2/27/2020

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C044014-90)

SUDAN GEZIRA REHABILITATION PROJECTRehabilitation Project Management Unit (R. P. M. U.)

Teig. Gezira RehabilitationTelex No. : 22224 ( R. P. M. U. )Telephone No. : 75776 - 76727 YOM - y~yy: CUsipP. O. Box 3918 Khartoum

Sudan

22 - E - 4/1R e f ....................

24. 9.1991D ate ..................... . . . . ... ..... .. .

World Bank

Khartoum

Att :- Mr. Satish Kumar

Agric. Services Spec.

Task Manager

Dear Sir,

GRP (Cr. 1388 - SU) Four Week Course

Mgt./Evaluation for the Executive Director

(23 Sept. - 18 Oct.,1991)

Thank you for your letter dated Sept. 1. 1991.

(i) GOS perdium is being raised for Senior Staff and that of Mr. El Zubeir

has become 350 USD per day for USA. He is paid accordingly.

Could you please amend the figure to read :-

Perdium ($350/day for 30 Days) = 10500 US$

(ii) As there is no eoonomy class available at the time of

his travel, he got a business class (KLM)

KHT/N..Y./KHT ticket for (54357 USD PDS) = 4520 US$

(iii) Also an economy ticket NY/WASH/NY = 325 US$Grand Total 15345 US$

Less : amount already approved. 7600 US$

The additional cost due for your approval 7745 US$

Your NO Objectibmuis highly appreciated.

yours faithfully,

Abdala Mohamed El Zubeir

ZCZC AFRF1800 RCA707 WWB1055AF2AG AF2CO FORSVC.TCP FCA-COMPLETE VERSION

22224 RPMU SD

DATE: 19.9.91

REF: RPMU/468/91

TO: WORLD BANKWASHINGTON

ATT: MR. BHATTACHARYA / SHIVAKUMARAF 2 AG

FM: EXECUTIVE DIRECTORRPMU

SUBJ: 1388 SU GEZIRA REHAB. PROJECTTENDER GRP 71 MATERIALS AND TOOLS FOR SLOW SAND FILTERS

WE REFER TO YR TLX OF AUG. 23RD, 1991, RECEIVED BY RPMU ON3RD SEPT. 91 ON THE ABOVE REF. SUBJECT AND RESPOND AS UNDER

AA) BIDDER NO. 1 IS ALFRED C. TOEPFER AS CLEARLY STATED IN SECTION5.

BB) THE BASIS OF SELECTION HAS BEEN THE MOST URGENTLY REQUIREDITEMS OF THE CONCERNED IMPLEMENTING AGENCY WITHIN THEAVAILABLE FUNDING ALLOCATION. IF THE BIDDER IS PREPARED TOACCEPT REDUCTIONS IN EXCESS OF 15 PERCENT FOR THE ITEMS INQUESTION WITHOUT ALTERATION OF HIS PRICES WE BELEIVE WESHOWULD BE PREMITTED TO PROCEED.

CC) THE LOWEST BID HAS BEEN DETERMINED THROUGH A COMPARISONOF ITEM RATED ON A CIF BASIS. THIS WAS ACHIEVED BY' GROUPING ' THE ITEMS OF BIDDER ONE TO MATCH THOSE OFBIDDER TWO. THEREFORE LIKE GROUPS WERE COMPARED IN PRICEAND A LOWEST BIDDER EVALUATED.

DD) REGARDING SECTION 5 RECOMMENDATIONS. YR ASSUMPTION ISCORRECT AND LINES FOUR AND FIVE OF PARA 1.2 REFER TOITEMS TO BE PROCURED.

EE) ITEM 8 UNDER LIST B IS TO BE PROCURED FROM BIDDER NO. ONE

IN CONJUNCTION WITH ITEMS 6, 7, 9 AND 18.

FF) ITEM 18 UNDER LIST B IS TO BE PROCURED FROM BIDDER NO. ONE

AS INDICATED IN EEE ABOVE.

GG) WE CONFIRM THAT FOR ITEMS 30-34 TWO BIDS WERE RCD. BIDDER

NO. ONE OFFERED A TOTAL OF USD 102,407.70 AND BIDDER NO.

TWO OFFERED A TOTAL OF USD 98,200. THEREFORE THE RECO-

MMENDATION FOR AWARD IS TO BIDDER NO. 2.

HH) THE BASIS OF RECOMMENDATION FOR ITEMS 9 AND 18 OF LIST BIS AGAIN LOWEST EVALUATED BIDDER, AND IS AS EE AND FF ABOVE.

PLEASE NOTE THAT AS A RESULT OF YR OBSERVATIONS AND OUR RECHECKINGWE HAVE BEEN ABLE TO REDUCE THE TOTAL OF ALL ITEMS TO BEPROCURED FROM BIDDER NO. 2 FROM USD 251,950 DOWN TO USD 194,350,AS A RESULT OF DELETING ITEM 18 FROM LIST B FROM HIS AWARD(YOUR BETA POINT REFERS).

II) WE HAVE PREPARED A DETAILED COMPRATIVE STATEMENT THAT WESUGGEST SIMIPLIFIES UNDERSTANDING OF THE WHOLE ISSUE. THISWILL BE HANDED TO YOU DURING YR FORTHCOMING VISIT.

WE TRUST THAT THE ABOVE MENTIONED POINTS WILL ENABLE YOU TOPROGRESS THE APPROVAL FURTHER AND LOOK FORWARD TO YR RESPONSE.

REGARDS.

248423 WORLDBANK

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HOW RVD PLS +248423 WORLDBANK

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ZCZC AFRF1558 RCA448 WWB1041AF2AG AF2CO.TCP FCA

DATE: 18,9,1991REF.: RPMU/463/91

TO: IDA WASHINGTONATTEN: BHATTACHARYA/SHIVAKUMAR AF2AG

FROM: EXECUTIVE DIRECTOR RPMU

SUB: CR 1388 SU GEZIRA REHABILITATION PROJECTGRP 74 PROCUREMENT OF TRIAL GIN STANDS

WE REFER TO YOUR TELEX OF SEPTEMBER 10TH 1991 ON THE ABOVEREFRENCED SUBJECT AND CONFIRM THAT WE HAVE DISCUSSED THE MATTER ISCONSIDERABLE DEPTH WILL THE LOCAL AGENT OF THE LOWEST BIDDER MESSERSCONSOLIDATED HGM CORPORATION.

WITH REFERENCE TO YOUR POINT BBB WE NOW LEARN THAT THE BIDDEROFFERED ONE UNIT AT A SPECIAL PROMOTIONAL PRICE IN ORDER TO ENSURETHAT HIS UNIT WAS INCLUDED IS THE PROPOSED TRIALS. HE MAINTAINS

THAT HIS PRICE SCHEDULE WAS FOR ONLY ONE UNIT IN CONFORMITY WITH

SECTION V ( SPECIFICATION DETAILS) AS WAS HIS PERFORMANCE BOND EVEN

THOUGH HE ACKNOWLEDGES THAT SECTION I (IFB) OF THE BID DOCUMENTCALLED FOR TWO UNITS. WITH THE PASSAGE OF TIME SINCE THE ORIGINALOFFER IN EARLY JANUARY THE BIDDER IS UNABLE TO OFFER A SECOND UNIT AT

THE PROMOTIONAL PRICE OF THE FIRST AND IS THEREFORE SEEKING A NOMINAL

INCREASE THAT, AS WE HAD ADVISED PREVIOUSLY STILL KEEPS HIM WELL

BELOW THE PRICE OF THE SECOND LOWEST BIDDER.

WE THEREFORE REQUEST THAT, IS THE LIGHT OF THIS INFORMATION THE

MATTER BE REVIEWED GIVING YOUR NO OBJECTION TO PROCURE THE TWO GINSTANDS FROM FIRST LOWEST. USE LOOK FORWARD TO YOUR EARLIESTRESPONSE.

REGARDS,

8248423 WORLDBANK

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22224 RPMU SD

DATE: 18.9.91

REF: RPMU/466/91


ATT: MR. BHATTACHARYA / SHIVAKUMAR AF 2 AG


SUBJ: CR. 1388 SU GEZIRA REHAB. PROJECTTENDER GRP 60 SUPPLY OF VEHICLES.

WE REFER TO YR TLX OF SEPT. 10TH, 1991 ON THE ABOVE REFERENCD

SUBJECT THAT PROVIDED NO OBJECTION TO AWARD TO C. ITOH OF

JAPAN FOR CARGO TRUCKS FOR MOI AND QUERY THE QUANTITY APPROVED.

OUR RECOMMENDATION WAS TO PROCURE SIX NUMBER AND NOTE THAT

YR APPROVAL WAS ONLY FOR FIVE NUMBER. AS WE HAVE SUFFICIENTFUNDS AVAILABLE WITHIN THE COMPONENT TO PROCURE ALL SIX PLUS

SPARE PARTS CAN WE PLS KNOW THE REASON FOR YR REDUCTION OF THE

QUANTITY.

REGARDS.

248423 WORLDBANK

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ZCZC AFRF1755 F2AS8045WDIAL.AF2AGOINFO

-SUBJECT: CR. 1388-SUDAN GEZIRA-DOCUMENT NAME: SUDAN-DRAFTED BY:-EXTENSION: 34179-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-PLEASE PASS FOLLOWING TELEX TO MR. BHATTACHARYABTWASHINGTON DC September 18, 1991WE RECEIVED THE FOLLOWING TELEX FROM RPMU. PLEASE PASS IT ON TO MR.

S. BHATTACHARYA FOR ACTION. QUOTECR. 1388 SU GEZIRA REHABILITATION PROJECTGRP 74 PROCUREMENT OF TRIAL GIN STANDSWE REFER TO YOUR TELEX OF SEPTEMBER 10TH 1991 ON THE ABOVE REFERENCED

SUBJECT AND CONFIRM THAT WE HAVE DISCUSSED THE MATTER IN

CONSIDERABLE DEPTH WILL THE LOCAL AGENT OF THE LOWEST BIDDER MESSERS

CONSOLIDATED HGM CORPORATION.WITH REFERENCE TO YOUR POINT BBB WE NOW LEARN THAT THE BIDDER OFFERED

ONE UNIT AT A SPECIAL PROMOTIONAL PRICE IN ORDER TO ENSURE THAT HIS

UNIT WAS INCLUDED IS THE PROPOSED TRIALS. HE MAINTAINS THAT HIS

PRICE SCHEDULE WAS FOR ONLY ONE UNIT IN CONFORMITY WITH SECTION V

(SPECIFICATION DETAILS) AS WAS HIS PERFORMANCE BOND EVEN THOUGH HE

ACKNOWLEDGES THAT SECTION I (IFB) OF THE BID DOCUMENT CALLED FOR TWO

UNITS. WITH THE PASSAGE OF TIME SINCE THE ORIGINAL OFFER IN EARLY

JANUARY THE BIDDER IS UNABLE TO OFFER A SECOND UNIT AT THE

PROMOTIONAL PRICE OF THE FIRST AND IS THEREFORE SEEKING A NOMINAL' INCREASE THAT, AS WE HAD ADVISED PREVIOUSLY STILL KEEPS HIM WELL

BELOW THE PRICE OF THE SECOND LOWEST BIDDER.WE THEREFORE REQUEST THAT, IS THE LIGHT OF THIS INFORMATION THE

MATTER BE REVIEWED GIVING YOUR NO OBJECTION TO PROCURE THE TWO GIN

STANDS FROM FIRST LOWEST. WE LOOK FORWARD TO YOUR EARLIEST RESPONSE.

REGARDS, RPMU SD.ENDQUOTE. THANKS AND REGARDS, SHIVAKUMAR/DIVISION CHIEF, AF2AG.

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URGENT URGENT URGENT URGENT URGENT URGENT URGENT

DATE: 16.9.91

TO: COODE BLIZARDLONDON

ATT: J. WHITING

C.C. IDA WASHINGTONATT: S.K. BHATACHARYA

FM: YOUSIF FADLALLA AHMEDUNDER SEC. DAMSMINISTRY OF IRRIGATION.

SUBJ: SENNAR DAM RENOVATIONS.

AA) IN ORDER TO ENABLE IDA PROCUREMENT DIVISION TO COMMENCECONSIDERATION OF THE TENDERS, AND IN PREPARATION FOR IDAMISSION SHORTLY TO VISIT KHARTOUM WE REQUEST THAT YOUFORWARD URGENTLY BY COURIER TO WASHINGTON MARKED FOR THEATTENTION OF S.K. BHATACHARYA ONE COPY EACH OF THE FOLLOWING:.

- DRAFT REPORT. EVALUATION OF TENDERS.- DRAFT SUPPLEMENTARY REPORT.

PLS CONFIRM TO US WHEN DESPATCHED.

BB) PLS ADVISE BY RETURN WHAT RESPONSE IF ANY YOU HAD RECEIVEDBY 6.9.91 TO YR LETTER 3001/4/12/827 A/JRW OF AUG. 28TH, 1991.

REGARDS.

248423 WORLDBANK

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The World Bank Resident Mission in Eastern Africa Telephone: 228477INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT View Park Towers, Monrovia Street Cable Address: INTBAFRADINTERNATIONAL DEVELOPMENT ASSOCIATION P.O. Box 30577 Facsimile: 213925/213926/213927

Nairobi, Kenya Telex: 22022

September 13, 1991

Under Secretary (Planning)Ministry of Financeand Economic PlanningP. 0. Box 2092Khartoum, Sudan

Dear Sir:

Re: Credit 1388-SU(Gezira Rehabilitation Project)

In view of the transfer of the disbursement responsibilities to Africa DisbursementDivision, please be advised that the disbursement functions of Credit 1388-SU will be transferredto our Headquarters effective October 1, 1991.

Please address all future withdrawal applications and disbursement inquiries to:-

The World BankAfrica Disbursement Division1818 H Street, N.W.Washington D.C., 20433-0001U.S.A.

Attn. Mr. Kenneth Miller

We thank you for the excellent cooperation you have extended to Nairobi DisbursementsUnit.

Sincerely yiurs,

(Mrs.) Thu-Ha NguyenDisbursement UnitRegional Mission in Eastern Africa

cc: Resident RepresentativeWorld BankP.O. Box 2211Khartoum, Sudan

cc: Executive DirectorRehab. Project Management Unit (RPMU)P.O. Box 3918Khartoum, Sudan

Under Secretary (Planning) - 2 - September 9, 1991

Cleared with & cc: Mr. Mayer, Mrs. A. Vaughncc: Ms. M. Karanja, Mr. J. Shivakuma, Mr. S. Kumar, Mr. Kenneth Millercc: Africa ISC.File: 1388-SU (Disb. Letter)TNguyen:ns


-SUBJECT: SUDAN GEZIRA REHABILITATION (CR.1388-SU)

-DOCUMENT NAME: KHAIR.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG

-CC:-CC:

970 22324 =-DR. MOHAMED KHAIR EL ZUBEIR, FIRST SECRETARY FOR PLANNING

-MINISTRY OF FINANCE, ECONOMIC PLANNING AND DEVELOPMENT-KHARTOUM, SUDANIBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-COPY MR. DESHPANDE/SATISH KUMARBTWASHINGTON DC September 13, 1991SUDAN GEZIRA REHABILITATION (CR.1388-SU) AND YOU TELEX OF SEPTEMBER

12. WE HAVE REVIEWED THE MATTER CONCERNING MIS COMPONENT AND THE

FOLLOWING KEY ISSUES NEED TO BE RESOLVED: (ONE) GOS COMMITMENT AND

AVAILABILITY OF FUNDS IN LOCAL AND FOREIGN CURRENCIES FOR

CONTINUATION OF THE PROGRAM AFTER THE CLOSURE OF THIS PROJECT; (TWO)

PROCEDURES FOR HIRING OF THE CONSULTANT; AND (THREE) ADEQUATE

JUSTIFICATION FOR MIS WITHOUT MUCH TIME REMAINING UNDER THE PROJECT.

WE HAVE ADVISED OUR TASK MANAGER, SATISH KUMAR TO DISCUSS THESE

MATTERS WITH YOU DURING THE FORTHCOMING VISIT OF MR. BHATTACHARYA WHO

IS OUR PROCUREMENT SPECIALIST.REGARDS, J. SHIVAKUMAR, DIVISION CHIEF, AF2AG.

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22324 EIMAR SD

TO. WORLD BANKATT. AF2AG

CC. WORLD BANK - RESIDENT MISSION - KHARTOUM

ATT. MR. KUMAR.

RE IDA CR. 1388 - SU (GEZIRA REHAB. PROJECT) REGARDING (MIS)COMPONENT (.) I WOULD LIKE TO CONVEY THAT THE GOVERNMENT OFSUDAN IS COMMITTED TO IMPLEMENT PHASE II AND III OF THIS COMPONENTYOUR NO OBJECTION TO PROCEED WITH PHASE I IS HIGHLY APPRECIATED (.)

BEST REGARDS.

DR. MOHAMED KHAIR ELZUBAIRFIRST UNDERSECRETARY FOR PLANNING248423 WORLDBANK

22324 EIMAR SD

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22224 RPMU SD

DATE: 10.9.91

REF: RPMU/446/91


ATT: MR. J. SHIVAKUMARDIVISION CHIEF AF 2 AG


SUBJ: CR. 1388 - SU GEZIRA REHAB. PROJECTTENDER GRP 60 - SUPPLY OF VEHICLES

WE GREATFULLY ACKNOWLEDGE RECEIPT OF YR TLX OF AUG. 28TH, 1991

ON THE ABOVE REFERENCED SUBJECT THROUGH WHICH THE NO OBJECTION

TO AWARD WAS FINALLY GIVEN FOR FOUR OUT OF THE FIVE ITEMS. WE

CONFIRM HAVING ADVISED THE SUCCESSFULL BIDDER OF THE AWARD.

WE REFER TO ITEM EEE OF YR TLX AND CONFIRM THAT IN THE LIGHT

OF THE CIRCUMSTANCES AS EXPLAINED TO THEM, AND BEARING IN MIND

THE VERY URGENT REQUIREMENT FOR THE VEHICLES IN QUESTION, THE

IMPLEMENTING AGENCIES TECHNICAL COMMITTEE HAVE REVISED THEIR

RECOMMENDATION FOR THE SUPPLY OF CARGO TRUCKS AND ARE NOW

PROPOSING THE AWARD BE MADE TO THE LOWEST EVALUATED RESPONSIVE

BIDDER, IE., C. ITOH, OF JAPAN OFFERING ISUZU HTR 11H-04 CARGO

TRUCKS THROUGH TAHA EL SAYED EL ROUBI AND CO. THEIR LOCAL AGENT.

WE TRUST THAT THIS PROPOSAL WILL BE ACCEPTED AND LOOK FORWARD

TO RECEIVING YR FORMAL NO OBJECTION TO AWARD IN THE NEAR

FUTURE .

WE APPRECIATE YR PERSONAL INVOLVEMENT IN RESOLVING THIS ISSUE.

REGARDS.

248423 WORLDBANK

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-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: DAN.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

970 22224 =

-RPMU-KHARTOUM, SUDAN-ATTN. MR. MOHAMED EL ZUBEIR, EXECUTIVE DIRECTORIBRDNAI-INTBAFRAD

-NAIROBI, KENYA-COPY THU HA NGUYENIBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-COPY DESHPANDE/SATISH KUMARBTWASHINGTON DC September 10, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)WE ARE ISSUING THE FOLLOWING NO OBJECTION TELEX TO ENABLE YOU TO

CLAIM DISBURSEMENT UNDER THE CONTRACT AWARDED TO AGRICULTUREAUSTRALIA PTY LTD.(AAA) WE HAVE REVIEWED THE FINAL CONTRACT AND HAVE NO OBJECTION TO

THE AWARD MADE TO M/S AGRICULTURE AUSTRIA PTY LTD FROM AUSTRALIA FOR

AN AMOUNT NOT TO EXCEED US DOLLARS 1,062,000.(BBB) PLEASE ALWAYS SEND A COMPLETE COPY OF THE CONTRACT TO OUR

DISBURSEMENT UNIT IN NAIROBI ALONG WITH YOUR FIRST APPLICATION FOR

DISBURSEMENT.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: ABD.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

970 22224 =

-RPMU-KHARTOUM, SUDAN-ATTN. ABDALLA EL ZUBEIR, EXECUTIVE DIRECTORIBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-COPY DESHPANDE/SATISH KUMARIBRDNAI-INTBAFRAD-NAIROBI, KENYA-COPY THU HA NGUYEN, DISBURSEMENT UNITBTWASHINGTON DC September 10, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU) AND YOUR TELEX OFSEPTEMBER 10, 1991 REGARDING GRP60 FOR PROCUREMENT OF VEHICLES.(AAA) WE HAVE REVIEWED THE EVALUATION REPORT AND BASED ON THEINFORMATION PROVIDED WE HAVE NO OBJECTION TO YOUR PROPOSAL TO AWARDTHE CONTRACT FOR ITEM 3 I.E. 7 TON CARGO TRUCKS FIVE NUMBERS TO M/SC. ITOH FROM JAPAN THROUGH TAHA EL SAYED EL ROUBI AND COMPANY, THEIRLOCAL AGENT FOR YEN 14,610,000 PLUS COST OF SPARES NOT EXCEEDING YEN2,922,000.(BBB) PLEASE INFORM THE BANK BY TELEX AS SOON AS CONTRACT IS SIGNEDAND SEND COPY AS SOON AS POSSIBLE.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: TA.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

970 22224 =

-RPMU-KHARTOUM, SUDAN-ATTN. MR. EL ZUBEIR, EXECUTIVE DIRECTORIBRDKHA-INTBAFRAD

-KHARTOUM, SUDAN-COPY DESHPANDE/SATISH KUMARBTWASHINGTON DC September 10, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU) GRP74.PROCUREMENT OF TRIAL GIN STAND AND YOUR LETTER OS SEPTEMBER 1, 1991.OUR COMMENTS ARE AS FOLLOWS:(AAA) WE HAD SUGGESTED A FULL ICB RATHER THAN A CONTRACT FOR TRIALPURPOSES ALTHOUGH CLARIFIED THAT PROCUREMENT IF INSISTED FOR TRIALMUST BE DONE ACCORDING TO THE BID DOCUMENT AND CONTRACT AWARDED TO

THE LOWEST EVALUATED RESPONSIVE BIDDER.(BBB) YOU HAVE CONFIRMED THAT THE BID OF THE LOWEST BIDDER M/SCONSOLIDATED WAS VALID WHEN THE AWARD WAS MADE. IF SO ON WHAT BASIS

THE FIRM IS ASKING FOR INCREASE IN PRICE QUERY.(CCC) NOTIFICATION OF AWARD LETTER ON THE BASIS OF (BBB) CONSTITUTEDFORMATION OF THE CONTRACT ACCORDING TO CLAUSE 32 OF THE BID DOCUMENT.FAILURE TO PUT UP PERFORMANCE SECURITY AND TO SIGN THE CONTRACT THATWAS REPORTEDLY AWARDED ACCORDING TO THE BID SUBMITTED WOULDCONSTITUTE DEFAULT OF THE CONTRACT AND PROVISIONS CONCERNINGFORFEITURE OF BID SECURITY WILL BE APPLICABLE.(DDD) IF THE FIRM REFUSES TO SIGN THE CONTRACT, OR DOES NOT FURNISHPERFORMANCE SECURITY, ITS FAILURE TO PERFORM THE CONTRACT SHOULD BETAKEN NOTE OF IN THE FUTURE PROCUREMENT.(EEE) IF YOU DO NOT SUCCEED IN CONVINCING THE FIRM TO COMPLY WITH

THE CONTRACT BECAUSE PROVISIONS SET OUT BY YOU IN BID DOCUMENT WEREAGREED BY HIM WHILE SUBMITTING HIS BID, THE QUESTION WHETHER OR NOT

YOU SHOULD GO AHEAD WITH THIS PROCUREMENT, CONSIDER HIGHER BIDDERS,REBID, OR TAKE ANY OTHER ACTION WOULD BE A DIFFERENT ISSUE HAVING

DETERMINED THE DEFAULT OF THE LOWEST BIDDER.(FFF) WE CANNOT AGREE TO YOUR PROPOSAL TO INCREASE THE PRICE IF YOU

HAD AWARDED THE CONTRACT TO THE LOWEST BIDDER ACCEPTING HIS BID AND

HIS BID WAS VALID AT THE TIME OF AWARD REGARDLESS OF THE DIFFERENCE

IN PRICE WITH THE OTHER HIGHER BIDDERS.

(GGG) PLEASE EXAMINE THE CASE IN THE LIGHT OF OUR COMMENTS AND

ADVISE HOW YOU WISH TO PROCEED.THANKS, AND REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

ZCZC AFRF0500 RCA784 WWB1044AF2AG AF2CO.TCP CF

22224 RPMU SD

DATE: 9.9.91

REF: RPMU/445/91


ATT: BHATTACHRYA / SHIVAKUMAR


SUBJ: CR. 1388 SU - GEZIRA REHAB. PROJECTGRP 72 SUPPLY OF AGRICULTURAL EQUIPMENT

WE REFER TO YR TLX OF MAY 28TH, 100Q ON THE ABOVE REFERENCED

SUBJECT AND TO YR NO BOJECTION TO AWARD THE CONTRACT FOR

PRECISION PNEUMATIC PLANTERS TO MESSERS PEJA AFRICA BV OF

THE NETHERLANDS.

WE ARE PLEASED TO CONFIRM THAT THIS CONTRACT HAS BEEN DULY SIGNED

AND A COPY FOR YR RECORDS HAS BEEN FORWARDED TO YOU AS RE-

QUESTED.

REGARDS.

248423 WORLDBANK

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Telg. Gezira Rehabilitation U. )Telex No. :22224 ( R. P. M. U.). 41Telephone No. 7 K5776 - 76727 VOW% -V'VP. 0. Box 3918 Khartoum T1

Sudan

Ref 13 -A -i

Date 9/ 99

MR SATISH KUMARAGRIC. SERVICES SPECIALISTTASK MANGERWORLD BANKKHARTOUM.

Dear Sir,

IDA 1388 SU

We forward herewith a copy of project provisional final

accounts for the period ending 30 June 1991. These are also being

forwarded to auditors to start audit soon.

Best regards.

Abdalfa Mohamed El Zubeir

Executive Director

C.C.Financial Manager


Telg. Gezira Rehabilitation e - 01- I I1 Telex No. : 22224 ( R. P. M. U. ) ' ijo-

Telephone No. : 75776 - 76727 VoVV - YyVyV IVP. O. Box 3918 Khartoum y-by :

Sudan

Ref GRP 72

Date . 8. 9. 1991

World Bank

Khartoum

Att Mr. Satish Kumar


Task Manager

Dear Sir,

CR. 1388 - SU Gezira Rehabilitation Project

GRP 72 - Supply of Agricultural Equipment

We refer to the No Objection to award dated May 28th, 1991,

through which Washihgton conveyed approval to proceed with the Contract

for six precision Pneumatic Planters with Peja Africa BV of the

Netherlands, and are pleased to enclose for your records a copy of the

relevant signed contract.

Yours faithfully,

Abdala (oamed El Zubeir

Executive Director

LaISUDAN GEZIRA REHABILITATION PROJECT

Rehabilitation Project Management Unit (R. P. M. U.)

Telg. Gezira Rehabilitation - 4)l WTelex No. : 22224 ( R. P. M. U. ) (Telephone No. : 75776 - 76727 YOM -V'W T:P. 0. Box 3918 Khartoum

Sudan

GRP 72

8. 9. 1991Date

World Bank

Khartoum



Task Manager

Dear Sir,

CR. 1388 - SU Gezira Rehabilitation Project

GRP 72 - Supply of Agricultural Equipment

We refer to the No Objection to award dated May 28th, 1991,

through which Washington conveyed approval to proceed with the Contract

for six precision Pneumatic Planters with Peja Africa BV of the

Netherlands, and are pleased to enclose for your records a copy of the

relevant signed contract.

Yours faithfully,

Abdalla M amedEl Zubeir

Executive Director


-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: RPA:TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CLEARED WITH AND CC: SHIVAKUMAR-CC:

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC September 6, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU) AND YOUR TELEX OF

AUGUST 31 REGARDING MIS CONSULTANCY CONTRACT. THE MATTER WAS

DISCUSSED WITH RPA AND CODPR, AND THEREAFTER WITHIN THE DIVISION.

OUR POSITION IS AS FOLLOWS:(AAA) AS ALREADY STATED BY YOU ONLY LIMITED TIME IS LEFT UNDER THE

PROJECT. AS SUCH MIS SUPPORT BY IDA FOR A SHORT PERIOD WOULD NOT

SERVE THE PURPOSE FOR WHICH THIS WAS INCLUDED IN THE PROJECT

ESPECIALLY WITHOUT ASSURANCE OF FUNDS FOR CONTINUATION OF MIS BEYONDCLOSURE OF IDA PROJECT.(BBB) EVEN ASSUMING THAT COST TO MEET FOREIGN AND LOCAL EXPENDITURES

ARE ASSURED FOR THE FUTURE, THE APPOINTMENT OF CONSULTANT ON SOLE

SOURCE BASIS IS NOT JUSTIFIED AND A SHORT LIST APPROACH SHOULD BE

ADOPTED.(CCC) IN VIEW OF THE ABOVE WE SUGGEST YOU SUITABLY ADVISE RPMU.

THEY MAY WISH TO DECIDE CANCELING THIS COMPONENT AND NOT PRESS FOR

THE SAME AT THIS STAGE.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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Telg. Gezira Rehabilitation al -Ijl

Telex No. : 22224 ( R. P. M. U. ) ijei

Telephone No. : 75776 - 76727 VoVVA - V'%V T: "AA

P. 0. Box 3918 Khartoum %AiIl A:

Sudan

R et .. . . .......................

Date '4 99 199-

World Bank

Khartoum



Task Manager

Dear Sir,

Cr. 1388 SU - Gezira Rehab. Pro(

Tender GRP 72 - Rebid for Gravity Table

Seperators

Following the discovery by end user that his original

specification did not adequately cover the requirement for a bucket

elevator system to feed the gravity sperator, a fresh specification

was sought and received from SGB. A rebid was called for, utilizing

the revised specification, and IDA approval was granted to invite

those six companies who had originally submitted offers against the

initial specification.

As a result six bids were received at the public opening

on August 6th, 1991 in the RPMU offices. All bids were found to be

commercially responsive and were therefore, sent for a detailed

technical and commercial evaluation.

Cont../2/....

The results of these detailed avaluations are attached. The Technical

Committee found that only one offer (that of Mercator Corporation of USA) was

fully responsive to the Implementing Agencies specification. All other offers

contained at least one major deviation from the specification.

The Commerical Evaluation, carried out separately, found that the

lowest financial offer came from Alvan Blache ?f U.K. However their unit was

deemed to be technically unacceptable. The sec6nd lowest financial offer

came from Mercator Corporation of USA, whose offer was technically fully

responsive.

It is therefore recommended that the offer of Mercator Corporation of

SA is accepted.

Within this component the funding available for up to six units is

150,785 US Dollars. The cost per unit of the lowest evaluated responsive

bidder inclusive of spare parts and CIF Port Sudan is 29,995.75 US Dollars.

Therefore, five units totalling 149,978.75 may be procured within the available

funding.

Yours faithfully,

Abdalla Mohamed El Zubeir

Executive Director

SEP. 4

.5EiP. 4 ywl


Teig. Gezira Rehabilitation j.9b -

Telex No. : 22224 ( R. P. M. U. )ijo

Telephone No. : 75776 - 76727 CJU'4i'L

P. 0. Box 3918 Khartoum .j-v-

Sudan

Ref ---- - -AR - -

Date 3. 9. 1991

World Bank

Khartoum



Task Manager

Dear Sir,

CR. 1388 SU - ARP III Project

Supply of Tyres and Tubes for Rahad Corp.

We refer to the telex of August 6th, 1991, received from

Washington and apologise for the delay in responding to the specific

points made.

We comment as under to the two main questions raised, and

record that our responses are made in the light of the situation pre-

vailing in the Region at the time the supplier claimed for increased

costs. It is to be also understood that we acknowledge that this

"Special" situation no longer exists, and we advise that RPMU no longer

supports the claims of the supplier. We are in fact waiting for the

supplier to confirm that he will commence supply at the originally

quoted prices as we intend to annul his award and establish

contact

with the second lowest evaluated bidder unless a response is received

in the near future.Cont ../2/...

-2-

At the time, RPMU supported the supplier in his claim for

increased freight and insurance costs as both of these items increased

significantly in January and February of this year as a result of

the Gulf Conflict. At the time that the bids were called we believe

that potenial suppliers could not have reasonably forseen the conflict,

or the effect that it would have on freight and insurance costs.

In a similar manner, due to the uncertainty of through sailings

to Port Sudan, the supplier proposed (and the Implementing Agency agreed)

that it would be a sensible precaution to pack the tyres and tubes in-

side of shipping containers (as added security in case of enforced tran-

shipment) instead of consigning them as General Cargo in a loose or

bundled state.

At the time, RPMU considered both of these claims as reason-

able, and hense our approach to the Bank for approval. Since we can no

longer justify our support we are pleased to withdraw our application

for increased costs, and now consider the matter resolved.

We shall however refer to you should the proposed supplier

refuse to accept the contract award at the originally accepted rates.

We trust that you will find these facts in order.

Yours faithfully,

Abdall ohamed' El Zubeir

Executive Director

SThe World Bank0 Te orl Bnk5 th Floor, AAAID Bid. Tel. Nos.71069/78043/78C.INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBR SDINTERNATIONAL DEVELOPMENT ASSOCIATION

SUDAN Cable Address: INTBAFRAD

Septem ber 1, 1991 Received On ........

DATE ,.

Dr. Abdalla Mohamed El ZubeirExecutive DirectorRPMUKharopmn.

Dear Dr. Zubeir,Subject: Gezira Rehab Project iCr,1388-SU)Four week course on proiect met/evaluation -1

for the Executive Director

This has reference to your letter 22-E-4/1 & 14-A-1/1 dated August 25, 1991 on the subject. Wewould have no objection to meeting the following cost on this training from the RPMU's trainingallocation (item 20 of the componentwise allocations):

course fees $2950Per diem (@ $145/day for 30 days) $ 4350Travel in economy class(KRT-WASHINGTON-KRT return) $ 3250(Per diem covers reasonable local movement costs)

We assume that as discussed you have obtained the necessary clearances from GOS at your end.Further, a few facts may also be brought to your attention as these had been discussed with you:a) Mr. S.K.Bhattacharya, our divisioaal procurement advisor is visiting Khartoum fromSeptember 24 through October 4, 1991 and would be holding discussions with RPMUfor 2 days. You may like to keep notes on pending issues ready for discussions withhim.

b) The next supervision mission which we thought could be scheduled towards the end ofOctober may have be preponed to middle October in view of certain new commitmentsnotified to me. I regret this change but it could not be helped.

I have mentioned these facts so that appropriate arrangements may be made for handling theseimportant missions.

Best regards.

Yours sincerel

01 marAgriculture Services Specialist

Task Managerc.c. EA Files

RCA 248423 - WU 64146

The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043/78047

INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SD

INTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

september 1, 1991

Dr. Mohamed Abdalla ZubeirExecutive DirectorRPMUKhartoum.

Dear Dr. Zubeir,

Subject: Cr.1388 SU - (a) Standby Generatorsfor crest cranes and (b) training

1. We have received your letter 2-B-1 dated 22.8.1991 which arrived in my office on 26.8.1991.In view of your unusually lengthy response, I re-read our letter of August 13 on the subject and

failed to detect any signs of any uncharitable criticism at RPMU. In your letter of August 12,1991 you had mentioned that "certain conditions of the directed contract were not able to beresolved by the due time" which in normal parlance means delay. Were it on account of the

contractor alone or both the parties, the contractor, in fairness, would naturally not have asked

for price increase. Since he asked for it and the other party agreed to accept would normallymean that we did not finalize matters 'by the due time'. As to whether this happened in RPMUor elsewhere, your letter of August 22 clearly shows that it happened in MOI and RPMU hasostensibly no share in the process. However, for us the nodal contact agency is RPMU and we

do not normally address the implementing agencies - a practice well known to you. The

observation in such circumstances would naturally apply to the implementing agency.

2. However, since the matter has clearly agitated your mind, it becomes a matter of concern for us

that the conclusions that were not intended are not drawn and therefore we would suggest thatwe may discuss this matter at mutual convenience. We look forward to an early meeting.

3. We have received, also on August 26, your letter of August 25, 1991 on the subject of trainingfor the Executive Director. I have replied to you separately on the subject.

Best regards.

Yours sincerely

(Satish Kumar)Agriculture Services Specialist

Task Manager

c.c. EA Files

RCA 248423 - WUI 64145

THE WORLD BANK/IFC/MIGA

OFFICE MEMORANDUM

DATE: September 1, 1991

TO: Thu-Ha Nguyen - Nairobi

FROM: Satish Kumar

EXTENSION: \

SUBJECT: GRP (Cr.1388-SU) - Extension of L.C. beyond presentterminal date of the credit

Enclosed is a copy of the letter received from RPMU which is self-explanatory. We intend toextend the term of this credit by another year but decision will be taken pursuant to the recommendationsof the next supervision mission scheduled in October. The acceptance of mission thereafter would meanextension would normally be notified in end November. How to let the process of disbursement continuein the meanwhile is the issue. Could you suggest a way out. I am sure this issue must have been facedin several credits/loans, Could you advise on the basis of a precedent?

Best regards.

c.c. EA Filesc.c. Shivakumar/Brian Falconer


OFFICE MEMORANDUM

DATE: September 1, 1991

TO: S. K. Bhattacharya - AF2AG 0--c.,l

FROM: Satish Kumar

EXTENSION: \

SUBJECT: Sudan Gezira Rehabilitation - (Cr.1388-S)MIS for Gezira Scheme

In continuation of my telex of August 31, 1991 (para FFF refers) the copies of correspondence(RPMU's letter of July 15, 1991 with 15 pages of attachments and our response of July 17) are sentherewith.

BuL regards.

The World Bank 5 th Floor, AAAID Bld. Tel. Nos.71069/78043[78047INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SDINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

September 1, 1991

Dr. Abdalla Mohamed El ZubeirExecutive DirectorRPMUKhartoum.

Dear Dr. Zubeir,Subject: Gezira Rehab Project (Cr.1388-SU)Four week course on project mgt/evaluation

for the Executive Director

This has reference to your letter 22-E-4/1 & 14-A-1/1 dated August 25, 1991 on the subject. Wewould have no objection to meeting the following cost on this training from the RPMU's trainingallocation (item 20 of the componentwise allocations):

course fees $ 2950Per diem (@ $145/day for 30 days) $ 4350Travel in economy class(KRT-WASHINGTON-KRT return) $ 3250(Per diem covers reasonable local movement costs)

We assume that as discussed you have obtained the necessary clearances from GOS at your end.

Further, a few facts may also be brought to your attention as these had been discussed with you:

a) Mr. S.K.Bhattacharya, our divisional procurement advisor is visiting Khartoum fromSeptember 24 through October 4, 1991 and would be holding discussions with RPMUfor 2 days. You may like to keep notes on pending issues ready for discussions withhim.

b) The next supervision mission which we thought could be scheduled towards the end ofOctober may have be preponed to middle October in view of certain new commitmentsnotified to me. I regret this change but it could not be helped.

I have mentioned these facts so that appropriate arrangements may be made for handling theseimportant missions.

Best regards.Yours sincerel

-rc shumarAgriculture Services Specialist

Task Managerc.c. EA Files

RCA 248423 - WUI 64145

The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069178043/7INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRDINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFR.

September 1, 1991

Executive Director,RPMUKhartoum.

Dear Sir,

GRP (Cr.1388-SU) - Extension of L.C.beyond present terminal dated of the credit

Please refer to your letter 13-F-3 dated August 27, 1991 on the subject above. We have madea reference to Nairobi Disbursement Unit and will revert to you on hearing from them.

However, we would like to know if it would be possible for you to extend LC in two steps firstlyupto December 31, 1991 and later upto 15 July 1992. This could solve the problem.

Best regards.

Yours sincerely

Satish KumarAgriculture Services Specialist

Task Manager

RCA 248423 - WU 64145

ZCZC AFRF9876 RCA0617AF2AG AF2SD AF2CO.TCP MTAF2AGAF2SD

.BTKHARTOUM, SUDAN AUGUST 31, 1991.

ATTN: BHATTACHARYA/SHIVAKUMAR

SUDAN GEZIRA REHAB PROJECT (CR. 1388-SU) REGARDING MIS AND YR TELEXOF AUGUST 28 IN RESPONSE TO MY MEMORANDUM OF AUGUST 15. POINT WISEREPLIES ARE AS FOLLOWS:AAA) RPMU WERE NOT GIVEN ANY APPROVAL FOR APPOINTMENT OF AAPL FOR

THESE CONSULTANT SERVICES. THEY NO DOUBT MOVED UNDER THE IMPRESSIONTHAT FOLLOWING PRECEDENT OF THE CONSULTANCY CONTRACT FOR GINNING

EFFICIENCY, AAPL WOULD BE THE BEST AGENCY TO ENGAGE AND OPENED

DIALOGUE WITH THEM. THIS, HOWEVER, DOES NOT OBLIGATE US IN ANY WAY.

BBB) AND CCC) THE POINTS MADE BY RPMU REST ON THE PREMISE THAT THEYHAVE INVESTED CONSIDERABLE TIME AND LABOUR IN PROCESSING THE REPORT

AND IN THEIR DIALOGUE WITH THE CONSULTANT AND WOULD SEE THEIR LABOURS

FRUCTIFY AT EARLIEST. THEY CAN BE ASKED TO PREPARE THE RELEVANT

INFORMATION, AS SUGGESTED BY YOU.

DDD) IT WAS NEVER CLEARED AT ANY STAGE. ALL OUR CORRESPONDENCE

(COPIED TO YOU AND/OR EA FILES) IS SEEKING PRELIMINARY INFORMATION TO

BE ABLE TO PROCESS THEIR PROPOSALS.

EEE) IN VIEW OF THE FACT THAT LIMITED PERIOD IS LEFT IN PROJECTCOMPLETION, AAPL ARE ALREADY ENGAGED ON GINNING EFFICIENCY, THEY HAVE

ALREADY STUDIED MIS AND WOULD TAKE MUCH LESS TIME TO GET GOING THAN A

NEW FIRM HANDLING THE SUBJECT DE-NOVE AND THERE WILL BE COST AND TIME

SAVING ADVANTAGES, EYE FEEL THAT WE SHOULD SUPPORT THE PROPOSAL OF

RPMU FOR THIS CONSULTANCY FOR A YEAR. EYE SUGGEST THAT WE MAY

SUGGEST FURTHER REDUCTION IN CONSULTANCY FEES (ALREADY REPORTEDLY

REDUCED BY RPMU) AS THERE MAY BE SCOPE IN VIEW OF TWO TEAMS WORKING

UNDER ONE MANAGEMENT. RPMU LETTER OF JULY 15, 1991 CONTAINS THE

DETAILS WHICH HAD BEEN SENT EARLIER BUT ANOTHER COPY IS BEING POUCHED

TO YOU FOR READY REFERENCE. MY RESPONSE DATED JULY 17, 1991 TO RPMU

IS ALSO BEING SENT THOUGH A COPY HAD BEEN SENT EARLIER.

FFF) WOULD AWAIT YOUR FURTHER COMMENTS/REACTION.

BEST REGARDSSATISH KUMARNNN/SH


Teig. Gezira RehabilitationTelex No. : 22224 ( R. P. M. U. )Telephone No. : 75776 - 76727 . - Y'%YYV ju-"P. O. Box 3918 Khartoum •

Sudan

Ref .Contract 159

Date ... ..28. 8. 19 9 1 .............

World Bank

Khartoum



Task Manager

Dear Sir,

Contract No. 159

Renovation of Ginneries

Final Report of maintenance period

inspection Piase (1)

Please find enclosed copy of the Consultant Final Report of

Maintenance period inspection of Phase (1) of Contract No. 159 with Nipha

Co. The Report was prepared by a visiting ginning Specialist from the

British Cotton Ginning Association.

The Consultant is generally satisfied with the performance of

renovated gins No.4, 11 and 14 and so recommended the issue of the

Certificate of Maintenance period completion for all 3 factories. As for

the "Fire Pump" which was not tested he recommended to defer the main-

tenance period completion until January 1992.

Copy of the report was sent to SGB for necessary action.

I remain with thanks.Yours faithfully,

Abdalla"Mohbmed El ZubeirExecutive Director


-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: TOOLS.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-ATTN. SATISH KUMAR COPY DESHPANDEBTWASHINGTON DC August 28, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU).YOUR TELEX OF AUGUST 28, REGARDING GRP79. WE HAD RESPONDED TO YOURTELEX OF AUGUST 6 THE SAME DAY AS FOLLOWS:QUOTEPLEASE CONVEY THE FOLLOWING TO RPMU.QUOTE SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)(AAA) FOLLOWING YOUR CLARIFICATION ON THE REVISED PRICE OF J. GLEAVEFOR LOT 6 OF GRP79, WE HAVE NO OBJECTION TO YOUR PROPOSAL TO AWARDTHE CONTRACT TO M/S TOOLQUIP INTERNATIONAL FROM UK FOR UK POUNDSTERLING 7717.83.(BBB) PLEASE INFORM THE BANK AS SOON AS CONTRACT IS SIGNED AND SENDCOPY AS SOON AS POSSIBLE.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

UNQUOTEPLEASE CHECK.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: GE.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

970 22224 =

-RPMU-KHARTOUM, SUDAN-ATTN. ABDALLA MOHAMED EL ZUBEIR, EXECUTIVE DIRECTORIBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-COPY SATISH KUMARIBRDNAI-INTBAFRAD-NAIROBI, KENYA-THU HA NGUYEN, DISBURSEMENT UNITBTWASHINGTON DC August 28, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU).(AAA) YOUR LETTER OF AUGUST 13 REGARDING GRP60 FOR PROCUREMENT OFVEHICLES. WE HAVE REVIEWED YOUR LATEST STATEMENT ATTACHED TOTHEABOVE LETTER ON BID PRICES AND ALSO THE EVALUATION REPORT ANDBASEDON INFORMATION FURNISHED IN THIS LETTER WE HAVE NO OBJECTION TOYOURPROPOSAL TO AWARD THE FOLLOWING CONTRACTS TO THE LOWESTEVALUATEDRESPONSIVE BIDDERS.(ALPHA) M/S NISSHO IWAI FROM JAPAN FOR 20 NUMBERS OF ITEM 1, 4X4 WDPICKUP DIESEL AT YEN 1,252,600 PER UNIT CIF PORT SUDAN TOTALLING YEN25,052,000 PLUS SPARES NOT EXCEEDING YEN 5,010,400.(BETA) M/S NISSHO IWAI FROM JAPAN FOR 18 NUMBERS OF ITEM 2, 4X4STATION WAGON DIESEL AT UNIT RATE OF YEN 1,561,000 CIF PORT SUDANTOTALLING YEN 28,098,000 PLUS SPARES NOT EXCEEDING YEN 5,619,600.(GAMMA) M/S NISSHO IWAI FROM JAPAN FOR 66 NUMBERS OF ITEM 4, 2X4PICKUP PETROL, AT UNIT RATE OF YEN 836,500 CIF PORT SUDAN TOTALLING

YEN 55,209,000 PLUS SPARES NOT EXCEEDING YEN 11,041,800.

(DELTA) M/S NISSHO IWAI FROM JAPAN, FOR 26 NUMBERS OF ITEMS 5, 4X4

PICKUP DIESEL AT UNIT RATE OF YEN 1,155,300 CIF PORT SUDAN TOTALLING

30,037,800 PLUS SPARES NOT EXCEEDING YEN 6,007,560.(BBB) PLEASE NOTE THAT ACCORDING TO YOUR STATEMENT ON PRICES OF

AUGUST 13, M/S NISSHO IWAI IS THE LOWEST BIDDER FOR ITEM 5 EVEN AFTER

ADDING INSURANCE COST. AS SUCH YOUR CLARIFICATION UNDER (DDD) OFTHEABOVE LETTER DOES NOT SEEM TO BE CORRECT. WE NOTE THAT YOU DID

NOTSPECIFY ANY DELIVERY PERIOD IN BID DOCUMENT. IF SO, ADJUSTMENT IN

EVALUATING BIDS ON THIS ACCOUNT NOT DISCUSSED EARLIER INEVALUATIONREPORTS AND BROUGHT OUT FOR THE FIRST TIME IN YOUR AUGUST 13LETTERIS ALSO UNCLEAR.(CCC) PLEASE CHECK WITH SATISH KUMAR ON ADDITIONAL REDUCTION INQUANTITIES FOR ONE 4X4 STATION WAGON AND ONE 2X4 PICKUP.(DDD) PLEASE INFORM THE BANK BY TELEX AS SOON AS CONTRACTS ARESIGNED AND SEND COPIES AS SOON AS POSSIBLE.(EEE) WITH RESPECT TO ITEM 3, FOR 7 TON CARGO TRUCKS (5 NUMBERS) WEARE UNABLE TO OFFER OUR NO OBJECTION TO YOUR PROPOSAL BECAUSEAWARDIS NOT RECOMMENDED TO THE LOWEST EVALUATED RESPONSIVE BIDDER.REASONS FOR REJECTING THE LOW BID ARE NOT CONSISTENT WITHPROVISIONSMADE IN THE BIDDING DOCUMENT. IF YOU HAVE ANY OTHER REASONS TOIGNORE THE LOW BIDDER WHICH YOU HAVE NOT YET BROUGHT OUT THENPLEASELET US KNOW.REGARDS, J. SHIVAKUMAR, DIVISION CHIEF, AF2AG.

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-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: TAT.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC: GINNSZ (THIS IS AS PER DISCUSSION WITH BHATTACHARYA ON SHORT

-LIST APPROACH, AND IF RECOMMENDED BY RPMU TO ALLOW PARTICIPATION

-OF AAPL)

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC August 28, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU) AND YOUR MEMORANDUM

OF AUGUST 15, 1991.(AAA) YOUR FIRST COMMUNICATION TO SUNIL ON THIS SUBJECT DATED JULY 29

INDICATED THAT YOU HAD ASKED RPMU TO PROVIDE DETAILS OF

QUALIFICATIONS ON CONSULTANTS. THEREFORE WE ASSUMED THAT YOU ALSO

THOUGHT OF SHORT LIST APPROACH. BUT RPMU LETTER OF AUGUST 14, GIVES

AN IMPRESSION THAT THEY TOOK IT FOR GRANTED THAT THE CONSULTANT

SELECTED FOR THIS PURPOSE WAS AUSTRALIA AGRICULTURE PTY LTD. DID

RPMU OBTAIN BANKS APPROVAL ON APPOINTMENT OF AAPL FOR THIS CONSULTANT

SERVICES QUERY.(BBB) YOUR TELEX TO RPMU OF MARCH 11 FROM HEADQUARTERS AS MENTIONED

IN RPMU LETTER OF AUGUST 14 CLEARLY INDICATED THAT PROCUREMENT OF

HARDWARE, SOFTWARE AND CONSULTANCY PORTION IN PROJECT MGT WILL HAVE

TO BE DONE IN ACCORDANCE WITH IDA PROCUREMENT GUIDELINES.

(CCC) IN VIEW OF THE ABOVE WE ARE CONFUSED HOW THE POINTS MADE BY

RPMU ARE RELEVANT. IN ANY EVENT BEFORE GOING OUT TO OBTAIN

PROPOSALS, FOR MIS, THERE HAS TO BE ESTIMATES, TOR ETC PREPARED AND

WE DO NOT THINK THAT WORK DONE IN THIS RESPECT COULD NOT BE

MEANINGFULLY UTILIZED FOR PREPARING THE LOI PACKAGE AS ADVISED IN OUR

TELEX OF AUGUST 7, 1991.(DDD) IF AT ANY STAGE YOU HAD CLEARED SOLE SOURCE CONSULTANCY FOR

AAPL PLEASE LET US KNOW.(EEE) ARE YOU SATISFIED THAT WE SHOULD SUPPORT THIS CONSULTANCY FOR

ONE YEAR WHEN IT WOULD BE NECESSARY TO HAVE ASSURANCE OF FUNDS FOR

CONTINUATION AFTER CLOSING OF THE CREDIT. FOR THE SAME REASON THAT

THE MIS SERVICES ARE LIKELY TO CONTINUE BEYOND ONE YEAR PERIOD THAT A

SHORT LIST APPROACH SHOULD BE INSISTED.

(FFF) PLEASE LET US HAVE YOUR VIEWS.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: HAB.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC August 28, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU) AND YOUR TELEX OF

AUGUST 27 ON GRP74 FOR TRIAL GIN STANDS.

(AAA) WE ASSUME THAT THE CONTRACT WAS AWARDED ACCORDING TO PRICE ANDOFFER MADE BY THE LOWEST BIDDER AND NO ADDITIONAL ITEMS OR LARGER

THAN QUOTED DUCTS, MOTORS ETC WERE ORDERED BECAUSE WE CLEARED THEAWARD ON THE BASIS OF ORIGINAL BID.(BBB) PLEASE REFER TO PARAS 2.46 AND 2.59 OF BANK PROCUREMENTGUIDELINES. NO BIDDER SHOULD BE ALLOWED TO CHANGE THE SUBSTANCE OR

PRICE OF THE BID AFTER BID OPENING. HE HAS THE OPTION TO REFUSE

EXTENSION OF BID VALIDITY IF THAT IS REQUESTED BY THE PURCHASER BUT

IF HE CHOOSES TO EXTEND HIS BID HE MUST DO SO ON THE SAME PRICE AND

TERMS AND CONDITIONS.(CCC) WE ASSUME THAT THE BIDDER'S BID WAS VALID WHEN CONTRACT WAS

AWARDED. IN SPITE OF THE ABOVE, IF HE DOES NOT SIGN THE CONTRACT AS

AWARDED OR DOES NOT FURNISH PERFORMANCE SECURITY, THERE IS APROVISION IN THE BID DOCUMENT AND CONTRACT TO FORFEIT HIS BIDSECURITY AND CONSIDER EVALUATION OF THE NEXT HIGHER BIDDER BUT THERE

IS NO PROVISION FOR ANY MODIFICATION IN CONTRACT AMOUNT.

(DDD) WHILE WE AWAIT RECEIPT OF OTHER PAPERS WHICH YOU HAVE POUCHED

AS PER YOUR (BBB) IN VIEW OF POSITION EXPLAINED WE DO NOT SEE HOW WE

COULD AGREE TO INCREASE THE CONTRACT AMOUNT.

REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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ZCZC AFRF9515 RCA0043AF2AG AF2CO.TCP SD

1KHA 3904AF2AGAF2SD

.BTKHARTOUM,SUDAN AUGUST 28, 1991

ATTB: BHATTACHARYA

AAA) REG SUDAN GEZIRA REHABILITATION PROJECT (CR 1388 SU) CONCERNING

SUPPLY OF WORKSHOP TOOLS AND EQUIPMENT (CONTRACT GRP 79).

ATTENTION IS INVITED TO YOUR TELEX OF MAY 20, 1991 WHERE BY NO

OBJECTION FOR PROCURMENT OF ITEMS FOR SENNAR DAM WORKSHOP WAS

GIVEN BUT CLEARANCE FOR LOT 6 WAS WITHHELD. EYE HAD SENT YOU

TELEX ON AUG.6, CLARIFYING THE POSITION AS EXPLANIED BY RPMU.

EYE HAVE AGAIN BEEN REMINDED BY RPMU. THE AMOUNT INVOLVED IS

SMALL AND EYE WOULD SUGGEST THAT WE MAY CLEAR THE PROPOSAL FOR

PURCHASE FROM THE NEXT LOWEST EVALUATED BIDDER M/S TOOL QUIP

INT. WHO BECOME THE LOWEST AS A RESULT OF M/S J. CLEAVE

INCREASING THEIR PRICE BY 9 PER SENT. IF EYE DONT HEAR FROM YOU

BY END OF THIS WEEK, EYE WILL PRESUME YOU CONSIDER IT ACCEPTABLE

AND WILL NOTIFY RPMU ACCORDINGLY, THOUGH EYE AM SURE YOU WOULD

RESPOND BEFORE THAT.

BBB) THANKS FOR TLX OF AUG 27 REARRANGING YOUR SCHEDULE OF VISITS.

EYE HOPE TO BE BACK BY SEPT 22 AND YOUR CHANGED PROGRAM WILL

SUIT ME.

BEST REGARDS.

SATISH KUMAR.

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Telg. Gezira RehabilitationTelex No. : 22224 ( R. P. M. U. )V-=1 .oTelephone No. : 75776 - 76727 VoVVT - VWTVP. O. Box 3918 Khartoum hA11&JI : W

Sudan

Ref...1. .. . .1- .3 .........Date ......... 27/8/1991

Mr. S. KumarAgricultural Services SpecilistTask ManagerWorld BankKhartoum.

Dear Sir,

Sub:- RPMU 1388 SU

Please refer to your verbal discussion with undersigneddt 26 Aug 91 regarding opent Ing and extention of L/C beyond the periodof credit expiry date ie 31'Dec 1991 .

We have recently extended L/C Exim/DC/221/90 bearing S/C No. 85 WA 193upto 15 July 1992. On recipt of extension of L/C, negotiating Banker appr-oached World Bank Nairobi to confirm the S/C validity to coincide with thevalidity of L/C. World Bank showed their inability to do so because exten-sion is beyond period of credit . As discussed the papers are being forwa-rded to you to take up case with World Bank Nairobi..For your information,similar situation is likely to be encountered for opening of L/C for twogenerating sets (MOI)

With kind'regards.

Abda a M ' I ubeirExecutive Director

CC.To Finacial Manager

ZCZC AFRF9350 RCA0821AF2AG AS2CO.TCP JC1KHA 3899AF2AGAF2SD

.BT

KHARTOUM,SUDAN AUGUST 27, 1991


SUDAN GEZIRA REHABILITATION PROJECT (CR 1388 SU) AND GRP 74 REGARDINGPURCHASE OF TRIAL GIN STANDS.

AAA) YOUR LAST TELEX ON THE SUBJECT IS DATED AUGUST 6, 1991.PERSUANT TO THAT NO OBJECTION RPMU PLACED ORDER WITH THE LOWESTEVALUATED BIDDER WHO HAS REGUESTED FOR AN ADDITIONAL AMOUNT OFUSD 29,976 TO COVER THE EXTRA COSTS OF LARGER DUCTS, MOTORS ANDACCESSORIES WHICH A COMBINED 2 GIN STAND UNIT WOULD REQUIREPLUS THE HIGHER PRICE FOR THE SECOND GIN STAND. OVER AND ABOVETHE LOWER PRICE OF THE INTRODUCTORY OFFERMADE FOR THE FIRSTGIN STAND. RPMU HAS REPRESENTED THAT THE NEW TOTAL OF USD130,572 FOR THE ORDER (AS AGAINST USD 100,596 EARLIER) STILLKEEPS THIS OFFER AS THE LOWEST ORDER. HAS RECOMMENDED PAYMENTOF THE ADDITIONAL COSTS. EYE SEE CONSIDERABLE MERIT IN THEPROPOSAL AND RECOMMEND ITS ACCEPTANCE. PL CONVEY YOUR NOOBJECTION AT THE EARLIEST.

BBB) THE CORRESPONDENCE RECIVED FROM THE SUPPLIER AND RPMU PROPOSALIS BEING POUCHED SEPARATELY.

BEST REGARDS.SATISH KUMAR

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-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: REH.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN

-AATTN. SATISH KUMAR

WASHINGTON DC August 26, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU).TODAY RECEIVED YOUR MEMORANDUM OF AUGUST 18 ON GRP60 FOR VEHICLESALONG WITH TWO PAGE LETTER OF RPMU. BUT ENCLOSURES MENTIONED IN RPMULETTER NOT RECEIVED. PLEASE FORWARD SOONEST.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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Teig.: 9ezira Rehabilitation hfl - l u I4'ill olesillTelex No. : 22224 ( R. P. M. U. ) ' iTelephone No. : 75776 - 76727 - VfV cP. 0. Box 3918 Khartoum Tjh &.11MA

Sudan

R e f ...-----.-.--.-.-. -------- .-

Date

C6_c

... .. .. .. ..... .... .. .. ...

The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043/78047INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SDINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

August 25, 1991

Dr. Mohamed Kheir ZubeirExecutive DirectorRPMUKhartoum

Dear Dr. Zubeir,

Subject: GRP (Cr.1388-SU)Consulting contract for silt/weed clearance

Attached is our final response to your letter of July 21, 1991 on the subject.

Please furnish us the results of your discussions and your final proposals at your earliestconvenience.

Best regards.

Yours sincerely


Task Manager

c.c. EA Files

RCA 248423-WU 64146

A L L - I N - 1 N O T E

DATE: 23-Aug-1991 10:17am

TO: SUNIL BHATTACHARYA ( SUNIL BHATTACHARYA @A1@VAX12

FROM: Thu-Ha Nguyen, AF2EA ( THU-HA NGUYEN AT Al AT KENYA

EXT.: 229

SUBJECT: Credits 1388-SU and IFAD Loan SRS5-SU - Contract Approvals

Would you kindly send us a copy of IDA no-objection to thefollowing contracts, please:

1. Under Credit 1388-SU, we have on files a following telexdated September 4, 1989, signed by Loganathan/Shivakumar:

"We would have no objection to yr negotiating contract with IIMIfor engagement of Valera".

No amount was specified. We have just received Application 251for USD 107,676 in favor of International Irrigation ManagementInstitute for USD 395,500 and SDP 567,400 for 24 person months.Valera was replaced by Dr. Azharul Haq.

2. Attached to App 41 in favor of Agrar-Und Hydrotechnik for DM81,500 is the Supplemental Agreement No. 5 for consultingservices for the preparation of tender documents for NAPC/PumpStations. The contract amount is DM 226,975. We have no recordsof IDA no-objection.

Thanks and best regards,

Thu-Ha

CC: AFRICA ISC FILES ( AFRICA ISC FILES @Al@VAX12 )CC: File: 1388-SU/Pending ( PAPER MAIL AT Al AT KENYA )CC: FIle: sRS5-SU/Pending ( PAPER MAIL AT Al AT KENYA )CC: NDU Chron ( PAPER MAIL AT Al AT KENYACC: KENNETH MILLER ( KENNETH MILLER @Al@VAX12 )


-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: SATISH.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. VAN HOLST PELLEKAAN, ACTING DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC August 23, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU). YOUR MEMORANDUM OFAUGUST 11 REGARDING PROCUREMENT OF MATERIALS UNDER GRP71.(AAA) WE HAVE TRACED THE TELEX OF FEBRUARY 11, 1991 THROUGH WHICH YOU

CLEARED THE BID DOCUMENT.(BBB) RPMU PROPOSAL IN NOT ONLY CONFUSING BUT INCOMPLETE ANDINADEQUATE FOR REVIEW. IT SEEMS OUR EFFORT AND PERSISTENT REQUESTSTO FURNISH COMPLETE DETAILS ARE APPARENTLY BEING IGNORED BY RPMU.(CCC) HIGHLIGHTED BELOW ARE SOME OF THE POINTS THAT WE DID NOTUNDERSTAND.(ONE) SCHEDULE NUMBER 5 HAS LISTED CERTAIN ITEM NUMBERS AGAINSTBIDDER NUMBERS WITHOUT STATING WHAT THEY REPRESENT. QUOTE THEFOLLOWING RESULT IS REACHED UNQUOTE MAKES NO SENSE WITHOUT STATINGWHETHER THESE ITEM NUMBERS SHOWN AGAINST EACH BIDDER BELONG TO THELOWEST OFFER OR ITEMS LISTED ARE THE ONLY ITEMS FOR WHICH EACH BIDDER

SUBMITTED BIDS . SINCE BIDDER NUMBERS IN SCHEDULE 5 DO NOTCORRESPOND TO THAT OF SECTION 5 ONE HAS TO ASSUME THAT BIDDER 1 OF

SCHEDULE 5 IS EL RAYAH ENGINEERING. PLEASE CONFIRM.(TWO) WHAT IS THE BASIS IN SELECTING ITEMS WHICH SHOULD BE PROCUREDUNDER THIS TENDER BECAUSE OF CONSTRAINTS OF FUNDS. WHY ITEMS THATHAVE COMPETITION BETWEEN TWO FIRMS SHOULD BE DELETED IN PREFERENCE TO

ITEMS FOR WHICH ONLY ONE BID WAS RECEIVED. ARE PRICES RECOMMENDEDREASONABLE. THE BIDDING DOCUMENT PERMITTED VARIATION IN QUANTITY UPTO 15 PERCENT. ON WHAT BASIS QUANTITY COULD BE REDUCED TO HALF.

(THREE) PARA 4.4.4 OF SECTION 4 IS CONFUSING AS IT DOES NOT SPECIFY

HOW THE LOWEST BID WAS DETERMINED. IF ONE OF THE BIDDER HAS NOT

OFFERED UNIT PRICES FOR EACH ITEM AS REQUESTED IN BID DOCUMENT ON

WHAT BASIS COULD HIS UNIT PRICES BE COMPARED WITH OTHERS TO KNOW

WHETHER FOR ANY PARTICULAR ITEM HE WOULD BE LOWER OR HIGHER. IF

FREIGHT AND INSURANCE COSTS WERE LUMPED IT IS NOT KNOWN WHETHER

PROPORTIONATE COSTS OF THESE ELEMENTS WERE ADDED TO RESPECTIVE ITEMS

BEFORE COMPARISON. IN SPITE OF GOING THROUGH THE ENTIRE REPORT WE

COULD NOT FIND WHICH FIRM QUOTED IN GROUP AND FOR WHICH ITEMS

ALTHOUGH ONLY 3 BIDS WERE RECEIVED.

(FOUR) PLEASE REFER TO RECOMMENDATIONS UNDER SECTION 5. WE ASSUME

THAT LINES FOUR AND FIVE OF PARA 1.2 MEAN THAT ITEMS MENTIONED THERE

ARE TO BE PROCURED. IF SO THE FOLLOWING DISCREPANCIES ARE NOTED

(ALPHA) THERE IS NO PROPOSAL FOR ITEM 8 UNDER LIST B.

(BETA) ITEM 18 OF LIST B IS RECOMMENDED FOR AWARD TO BOTH BIDDERS

NAMELY ALFRED AND EL RAYAH.(GAMMA) SCHEDULE 6 GIVING SOME PRICE INFORMATION (LUMPED FOR VARIOUSITEMS) INDICATES THAT FOR ITEM 30 TO 34 OF LIST A ONLY ONE BID WASRECEIVED FROM M/S ALFRED AT U.S. DOLLAR 102,407.7 BUT SECTION 5 HASRECOMMENDED THESE ITEMS TO M/S EL RAYAH.(DELTA) BASIS OF RECOMMENDATION FOR ITEM 9 AND 18 OF LIST B ISUNCLEAR FROM SCHEDULE NO. 6.(EPSILON) WE NEED INFORMATION ON BID PRICES FOR ALL ITEMS AS QUOTEDBY ALL BIDDERS IN THE FORM OF A COMPARATIVE STATEMENT.IN VIEW OF THE FOREGOING WE ARE UNABLE TO REVIEW UNLESS ALL ABOVEPOINTS ARE FULLY CLARIFIED.REGARDS, BHATTACHARYA/VAN HOLST PELLEKAAN, AF2AG.

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Teig.: Gezira Rehabilitation ijaJ1 d J.iw 1JlTelex No. : 22224 ( R. P. M. U. ) ijq.Telephone No. : 75776 - 76727 .om - Y•Y : CaUJ "-P. 0. Box 3918 Khartoum

Sudan

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-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: ZIRA.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. VAN HOLST PELLEKAAN, ACTING DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC August 21, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU) AND YOUR MEMORANDUM

OF AUGUST 8 FORWARDING RPMU LETTER OF JULY 21, 1991 AND EVALUATIONREPORT FOR CONSULTANTS CONTRACT FOR SILT/WEED CLEARANCE. WE HAVE NOOBJECTION TO RPMU PROPOSALS UNDER PARA 2 TO HOLD DISCUSSIONS WITHFIRIRI CONSULTING HOUSE. WE SHOULD BE FURNISHED WITH A DETAILED

REPORT ON THESE DISCUSSION AND RPMU'S FINAL PROPOSALS. IN THE FUTURE

PLEASE INSIST ON BANK'S REVIEW OF EACH STEP PRIOR TO IMPLEMENTATIONON ALL CONSULTANT CONTRACTS.REGARDS, BHATTACHARYA/VAN HOLST PELLEKAAN, AF2AG.

=08220612

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A L L I N -1 N T E

DATE: 20-Aug-1991 02:14am

TO: Telex & Facsimile System (WDIAL@TELEX)

FROM: Thu-Ha Nguyen, AF2EA (THU-HA NGUYEN AT A1 AT KENYA)

EXT.: 229

SUBJECT: 1388SU/SC85-PENDING

OI O

0~~ If

-S__JECT : 1388SU/SC85-PENDING-DRAFTED BY: 22215A NGUYEN EXT: 270

-AUTHORIZED BY: THU-HA NGUYEN

841 8513892 =-DEUTSCHE BANK AG-REMSCHEID, GERMAN FEDERAL REPUBLICBT

20-Aug-1991REURTLX 1151 DTD 19AUG91 AND IDACREDIT 1388-SU SPECIAL COMMITMENT 85.

REGRET TO ADVISE WE ARE UNABLE TO CONFIRM OUR NO OBJECTION TO EXTEND

VALIDITY L/C EXIM/DC/221/90 OF NATIONAL EXPORT IMPORT BANK, UREF489 004382D2 TO 15JULY92 AS REQUESTED AS THIS EXTENSION WILL GO

BED THE CLOSING DATE OF IDACREDIT 1388-SU OF 31DEC91. SHOULD

CL NG DATE OF IDACREDIT 1388-SU BE EXTENDED TO A LATER DATE, WE

WTT.T. CONFIRM OUR NO-OBJECTION IN DUE COURSE. REGARDS, THU-HA NGUYEN,NJ OBI DISBURSEMENT UNITPLSE REPLY TO TLX 22022, WORLD BANK, NAIROBI, KENYA

NNNN

CC: SATISH KUMAR ( PAPER MAIL AT Al AT KENYA )CC: JAYASANKAR SHIVAKUMAR ( JAYASANKAR SHIVAKUMAR @A1@VAX12CC: CHARLOTTE JONES ( CHARLOTTE JONES @A1@VAX12 )CC: KENNETH MILLER ( KENNETH MILLER @A1@VAX12 )


August 19, 1991

Dr. Abdalla Mohamed El ZubeirExecutive DirectorRPMUKhartoum

Dear Dr Zubeir,

Sudan Gezira Rehabilitation Project (Cr 1388 SU)AWP and Quarterly Progress Report (ending June 1991)

We have received the AWP for the year 1991/92 and the Quarterly progress report forthe period ending June 30,1991.These no doubt are results of considerable efforts put in by a number ofagencies but they donot give a speaking whole picture of what we wish to do in the year and in the caseof the progress report specifically, what we have achieved vis a vis what we wanted to do in the periodunder refernce or relative to the annual target.Just to take an example the AWP mentions that totaldisbursements till 31-3-1991 were SDR 38.178 M where as the Quarterly Report indicates that totaldisbursements and commitments till end June 1991 are SDR 52,864,363.Anyone who wishes to monitorthe progress on disbursements is not overly helped by these non-comparable figures.Just to enlarge onthis example it is not possible to make out what were the disbursements in 1991/92 or in the quarterending June,how they compare with last or previous years/quarters.If,for example,the figures reveal verywide variations one would naturally like to know the reasons with a view to applying correctives,ifconsidered necessary.Similar comments can be made for a number of other items.

I mentioned this in the knowledge of the fact that you are soon going to restructure yourproject monitoring system based on the report of the consultant who,I believe, is also providingappropriate formats for reporting the targets as well as the progress in a suitable perspective.I would lookforward to receiving the next report in the format which is a real aid to you in project monitoring andgives us a clearer picture of the status of the project performance at a given point of time.

Best regards.

Yours sincerely,

(Satish Kumar)c.c. EA Files

RCA 248423- WU1 64146

The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/780431780INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SCINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

August 18, 1991

Executive DirectorRPMUKhartoum

Dear sir,

Gezira Rehab Project(Cr 1388 SU)-Sennar Damrenovation-Procurement of 25 ton crane

This refers to your telex of Aug 13 followed by your clarificatory telex of Aug 15 in response to.ours

of Aug 14,1991.We enclose our no objection to your proposal to invite bids on LIB basis in terms of the

advice in the attached telex of Aug 16,1991.

Best regards

Yours sincerely,

(Satish Kumar)

cc EA Files

RCA 248423 - WUI 64146

TH[ WORLD BANK/IFC/MIGA

OFFICE MEMORANDUM

DATE: August 18, 1991

TO: Bhattacharaya/Shivakumar - AF2AG

FROM: Satish Kumar

EXTENSION: \

SUBJECT: GRP (Cr.1388 SU) - Contract GRP 60 regarding supply of vehicles

Please refer to your telex of July 22, 1991 which you issued pursuant to clarifications given byRPMU and forwarded through my memo of July 15, 1991. I am enclosing a copy of the RPMU letter13.8.1991 which responds to your telex of July 22, 1991. In this letter and its attachments they haveclarified the points raised in paras (AAA) to (EEE) of the aforesaid telex. I shall be grateful if you couldrespond quickly and give final no objection with such modifications as are necessary under procurementguidelines. Since the matter has been pending for a very long time, mostly at their end, it would bedesirable to settle it finally including by reversing their recommendation, where warranted and aspreviously indicated by me in previous references.

Best regards.

c.c. EA Files


-SUBJECT: SUDAN - GEZIRA REHAB PROJECT-DOCUMENT NAME: CRANE-DRAFTED BY: SKBHATTACHARYA-EXTENSION: 34305-AUTHORIZED BY: J. VAN HOLST PELLEKAAN, ACTING DIV. CHIEF-CC:-CC:

IBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-ATTN. SATISH KUMARBT

WASHINGTON DC August 16, 1991SUDAN GEZIRA REHAB PROJECT (CR. 1388-SU)YOUR TELEX OF AUGUST 14, 1991 REGARDING PROCUREMENT OF 25 TON CRANE.TO AVOID FURTHER DELAYS WE HAVE NO OBJECTION TO LIB PROCEDURES. ALL

INTERNATIONALLY KNOWN FIRMS SHOULD BE INVITED TO BID. IT WILL BE

PUBLIC AND NOT PRIVATE BID OPENING ON THE DEADLINE FOR BID SUBMISSION

DATE. ALL PROCEDURES AS APPLICABLE FOR ICB WOULD APPLY EXCEPT THATTHERE WOULD BE NO ADVERTISEMENT AND NO DOMESTIC PRICE PREFERENCE.

BID EVALUATION SHOULD CONTAIN NO MERIT POINT SYSTEM. PLEASE ADVISE

RPMU TO PREPARE DOCUMENT ALONG THE STANDARD ICB DOCUMENT WITH

MODIFICATIONS TO COVER ABOVE POINTS AND INCORPORATE BROAD AND NOT

RESTRICTIVE SPECIFICATIONS. REGARDS. BHATTACHARYA/VAN HOLST

PELLEKAAN.

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The World Bank Resident Mission in Sudan Telephone: 78043, 78047INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Sudan Kuwaiti Center, Telex: 22215 IBRD SD.INTERNATIONAL DEVELOPMENT ASSOCIATION Tower No. 1, 7th Floor Cable Address: INTBAFRAD

Nile Avenue, Khartoum East, Mailing Address: P.O. Box 2211Sudan Khartoum East,

Sudan

August 15, 1991.

Executive DirectorRPMUKhartoum.

Dear Sir,

Subject GRP (Cr.1388 SU) - Training of Engr.

El Siddig El Amin Sobeir

This refers to your letter 13-C-1 dated 15-08-1991 on the subject

above. We have no objection to revising the fare entitlement for the KRT-

NEW YORK-KRT from $2269 to $3400 in the light of revised airfares.

Best regards.

Yours sincerely

Satish Kumar

Agriculture Services SpecialistTask Manager

c.c. EA Filesc.c. Nairobi Disbursement Unit

Headquarters: Washington, D.C., U.S.A.


OFFICE MEMORANDUM


TO: Shivakumar/Bhattacharaya - AF2AG

FROM: Satish Kuma >C

EXTENSION: \

SUBJECT: Gezira Rehab Project (Cr.1388-SU) - MIS Component

Enclosed is a response from RPMU to your telex dated August 7, 1991 on the subject above.The sum total of their reaction seems to be that they would like to procure consulting services- of AAPLfor implementing the recommendations of the study conducted by AAPL earlier. This obviously is not in

>rd with your advice to them to prepare a short list for procuring consultancy on LIB basis.;arding procurement of hardware etc. they have no problem in following the advice.

Most of the time in processing the report has been spent by them in trying to accommodate thecost within the available allocation for Phase I. For the next phases, they have yet to secure governmentassurance on funding to continue implementation of the report in the post-project period.

You may like to appropriately advise them on the next steps to be taken.

Best regards.

c.c. EA Files


Telg.: Gezira Rehabilitation 1 - ijsja1 d"425 4 R1J;. lwiTelex No. : 22224 ( R. P. M. U. ) 6%4Telephone No. : 75776 - 76727 , Vy ;P. O. Box 3918 Khartoum

Sudan I

R e f ........................ .......................... :/ C) i CoT -I

D ate ............... . ................

S -

Att ::- M t h um

.tI4Sl..1..I~~~~ ... ....l .... 22,i.. ..

Agr. iE. Firlesec

Letter 2-r- rae ruus 14r r99 alng wit n opy ofcntat

1 1 rr n

.44ignedi1.~ 4 Contract for ou record

c.c. EA Files

Letter 2-B-i dated August 14, 1991 along with copy of contract.

ZCZC AFRF8227 RCA0155AF2AG AF2CO.TCP FCA1KHA3884AF2AG.AF2SD

BT

KHARTOUM, SUDAN AUGUST 14, 1991.


SUDAN GEZIRA REHAB PROJECT (CR.1388-SU) REG. REHABILITATION OF SENNARDAM

AAA) RPMU HAVE PROPOSED TO INVITE BIDS ON LIB BASIS FROM THEFOLLOWING MANUFACTURERS FOR THE SUPPLY OF ONE NUMBER 25 TON CRANE ANDHAVE SOUGHT OUR NO OBJECTION:

1. P.P.M. FRANCE2. LOCATELLI SPA ITALY3. KOEHRING USA4. KOBE STEEL JAPAN5. GROVE COLES UK6. KRUPP GERMANY

BBB) THE PROCUREMENT OF ONE CRANE WAS AGREED TO IN THE MISSION OF

SEPTEMBER/OCTOBER 1990 AND IS RECORDED IN PARA 3.7 OF THEAIDE-MEMOIRE (IRRIGATION COMPONENT). THE APPROXIMATE COST OF THECRANE MENTIONED IN THE AIDE-MEMOIRE IS STG. POUND 125,000 IE

APPROXIMATELY USD215,000.

CCC) EYE SUGGEST THAT WE MAY ACCORD OUR NO OBJECTION WITH THE

STIPULATION THAT THEY WILL USE STANDARD BANK APPROVED BID DOCUMENTS.SEPARATELY EYE AM ASCERTAINING THAT FUNDS FOR THE CRANE STAND

PROVIDED IN THE ALLOCATIONS.

BEST REGARDS,SATISH KUMAR

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The World Bank 5 th Floor, AAAID Bld. Tel. Nos.71069/78043/7804



August 13, 1991

Executive DirectorRPMUKhartoum

Dear Sir,

Re 1388 -SU Gezira Rehabilitation Project

Sennar Dam Renovations - Purchasing of StandbyGenerators for Crest Cranes

With reference to your letter 2-B-1 dated 12.8.1991 on the subject above, we have noted the

position started by you therein namely that the cost of the standby gensets goes up from P.Stg.74,000 to

P.Stg.80,102 as a result of the bidder enforcing 10% price escalation clause due to delay on your part

in finalising the contract.

Please forward to us a copy of the signed contract at your earliest.

However, we are obliged to remark that administrative delays should be kept to the minimum to

avoid cost escalations of this nature.

Best regards.

Yours faithfully,


Task Manager

c.c. EA Files

RCA 248423 - WUI 64146


Teig. Gezira Rehabilitation sil 011ITelex No. : 22224 ( R. P. M. U. )V= ijoTelephone No. : 75776 - 76727 VoWM - VWTVyY : CJijiP. O. Box 3918 Khartoum

Sudan

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The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043/78(INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SIINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRA[

August 13, 1991


Dear Sir,

Re 1388 -SU Gezira Rehabilitation ProjectSennar Dam Renovations - Purchasing of Standby

Generators for Crest Cranes

With reference to your letter 2-B-1 dated 12.8.1991 on the subject above, we have noted the

position started by you therein namely that the cost of the standby gensets goes up from P.Stg.74,000 to

P.Stg.80,102 as a result of the bidder enforcing 10% price escalation clause due to delay on your partin finalising the contract.

Please forward to us a copy of the signed contract at your earliest.

However, we are obliged to remark that administrative delays should be kept to the minimum to

avoid cost escalations of this nature.

Best regards.

Yours faithfully,


Task Manager

c.c. EA Files

RCA 248423- WU 64145


reIg, Gezira Rehabilitation huyZ3 - s i duJai J1jifl ya.relex No. : 22224 ( R. P. M. U. ) T ( : V 1 sj..elephone No. : 75776 - 76727 VoVY'\. V'\VV : ca i. . Box 3918 Khartoum hy TIMA:

Sudan ")3....-A1

Ref -. . -..... ------------.-.--- .J

D ate . - .. . ... ---.-

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OFFICE MEMORANDUM


TO: S.K. Bhattacharya/Shivakumar

FROM: Satish Kumar

EXTENSION: \

SUBJECT: Sudan Gezira Rehab. Project (Cr.1388-SU) -GRP 71 regarding procurementof materials for rehabiliation of slow sand tilters under Rural Water Supplycomponent of GRP.

The tender on ICB basis for these materials was floated by RPMU after obtaining IDA clearancehe bidding documents (telex of February 21, 1991). The total funds provided for this component in

tne project allocations is only US$ 578,000. As the bids received for the required quantity overtoppedthe available funds, the implementing agency reduced their requirements to fit in within the budgetedallocation.

A copy of bidding document is enclosed, although one copy should be available in records there.The number of items to be procured is 72 described on pages 40 to 46 of the bidding document. A copyof the bid evaluation report is also enclosed, I have gone through it and recommend that we accord ourno objection to these procurements.A copy of my letter dated Aug 5 and their reply dated Aug 7,1991each are also enclosed.

Best regards.

of Annexes

1.Bidding document2.Evaluation report .t4 4X 403.Copies of letters dated Aug5 and Aug7,1991

cc EA Files

(0

(D

'0

0

Form No. 1917mn/wp5l/3sheLL.trn/Jan 91

COUNTRY DEPARTMENT IITRANSMITTAL MEMORANDUM

COUNTRY: L/C NUMBER: PROJECT NAME OR SUBJECT:SUDAN 1388-SU \3SUDPA037 GEZIRA REHABILITATION PROJECT

TYPE OF REPORT: BACK TO OFFICE/SUPERVISION REPORT

Attention is drawn to the following sections/items for

INFORMATION DISCUSSION/ACTION CLEARANCE (by c.o.b. on:)

CD

Mr. Madavo Form 590 Only

Mr. Lethem Full Report

Mr. Miovic " "

Mr. Carter " "

Sector Division Chief - " "Mr. ShivakumarMs. Martinez " "

Country Officer Ms. Vaughn "f

Country Ecn. Mr. Omar "t

Res. Rep. Mr. Deshpande " "

RMEA (Messrs. Ahmed/Miller) "

TO

TO Div. Chief, Mr. Cleaver Full Report

Environmental Adv.(Mr. Christoffersen)Procurement Adv.(Mr. Ohri) "

ADDITIONAL DISTRIBUTION TO:

Mr. Satish Kumar

Africa Files, AF2AG Division Files, Ms. Naldo (Form 590 only)

FOR ADDITIONAL INFORMATION OR MATERIAL PLEASE CONTACT:

Mr. B. Falconer Room No.: J10-061 Ext.: 34194

COMMENTS BY ORIGINATING DIVISION CHIEF

The project has maintained an acceptable performance given the constraints of the macro-economicenvironment in Sudan.

FROM (Signature of Division Chief): DATE:J. Shivakumar, AF2AG 4 August 9, 1991

RESPONSE (if any) FROM RECIPIENT:

TO (Originating Division Chief): FROM: DATE:

THE WORLD BANK Run Time: 08/06/91 at 16.58.01Form 590 IBRD and IDA - Implementation Summary---- ------------------ ( ) the initial summaryDetailed Instructions on completion of This Summary is (X) part of a mission reportThis Form are In Annex D of OD13.05. (_) an update

Regional Office: I Project Name: | Loan/Credit Numbers: I L/C Amt ($XX.XM/SDR) |Type of LendingVP - AFRICA | GEZIRA REHAB | C13880 |Original: 80.0 / 74.2 I Instrument:

| Project Code:3SUDPA037 | | Revised: | SIL

Country: Borrower: Board Date: Signing Date: Effective Date:SUDAN GOVERNMENT OF SUDAN 06/16/83 08/09/83 05/09/85

Managing Dept/Div Name: Dept/Div Code: | Task Manager: Mission End Date: 05/20/91 Last 590: 01/17/91AGRICULTURE OPERATIONS DIVISION 22420 KUMAR Next Mission (mo/yr): 12/91 This 590: 08/01/91

SECTION 1: Summary of Project Development Objectives:

To improve crop yields and production by repairing and maintaining canal regulators and structures, the drainagesystem and the Sennar Dam; providing agricultural machinery to SGB and ARC; workshops, vehicles and housing to SGB andMOI; a telecommunications system and MIS for SGB; spares and replacements for the GLR; saw gins and giming equipment foSGB, supplies and equipment to combat bilharzia and Improve rural water supplies, and technical assistance andInfrastructure for the RPMU, training and studies.

)N 2: Summary of Project Components:

m project would finance the following: Irrigation and drainage systems; pumping stations and Sennar Dam; workshopand fuel supply; agricultural machinery, motor vehicles, roads, telecom.; Gezira Light railway; Ginneries, Cottonhandling and storage, schistosomlasis program; rural water supply; staff housing; RPMU; Extension, Training andTechnical Assistance; and Studies.

SECTION 3: Project Data and Performance Ratings:---- --------------- (mo/yr)

Basic Data Closing Date Project Cost Disbursement 06/91

($XX.XM) ($XX.XM) (% of L/C)Original (from SAR/PR): 06/30/89 $263.0 Original SAR/PR Forecast: $74.2 92.7%As Formally Revised: 12/31/91 Formally Revised Forecast:Expected-Last Form 590: 12/31/91 $262.7 Actual Disbursement: $56.2 70.3%Expected-This Form 590: 12/31/91 $262.7 Disb. Forecast for CFY:

Undisb. Credit Bal.(SDRs) $31.3 42.2%Number of formal closing date extensions: 1Date of last closing date extension (mo/yr): 05/01/90

I ing: End of period covered by last project progress report (mo/yr):

Indices This Form 590 Last Form 590 Audits and Accounts Number

Closing Delay 42.5% 42.5% Overdue Fin. Stmnts/Project Accounts: 1Cost Overrun (.1)% (.1)% Overdue SOE Audits: 1Disbursement Lag 24.2% 27.0% Overdue Special Account Audits: 1

Qualified and Unsatisfactory Audits: 0

Mandatory Ratings This Form 590 Last Form 590 Other Ratings This Form 590 Last Form 590

I Overall Status 2 2 Procurement Progress 2 1Project Development Objectives 2 2 Training Progress 1 1Compliance With Legal Covenants 2 1 Technical Asst. Progress 1 1Project Management Performance 2 2 Studies Progress 1 1Availability Of Funds 2 1 Environmental Aspects 2 2

Financial Performance 2 2

SECTION 4: Supervision Management: Participated InThe Previous (mo/yr)

Names Of Mission Members Member Specialization Mission (Yes/No) Time Spent On Supervision 08/91

S. KUMAR AGR. SERV Y S/W Up To Current FY : 221.0A. BICHARA IRRIG. ENGR Y S/W Planned During Current FY: 22.0

S/W Actual During Current FY -Total : .0

In Field : .0

- - - -- --- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ---- - - - - - - - - - - - -

FROM:AG TO: 8731610442 MAR 2, 1990 11:20AM 4108 P.03

SECTION 5sAgreements reached on Sennar dan workshop component coupled with earlierinitiatives on crest crane renovntion and tendering for RC 2 have broughtdam rehabilitation process on corseo. A number of pending issues werefinalized by the mission through kgreements on which further action willhave to be taken by the implemering agencies .(IAs). These includefinalization of TOR's for consua..nt for introduction of effective projectmonitoring by RPMU, finalization of TORs for Migrant labour study,finalization of terms of water oEinagement advisor, clearance forprocurement of farm machinery, setting apart funds for seed propagation andAgriculture Research to bring investments made to fruition, finalizingallocation of vehicles by July 90, next steps for procuring workshopmachinery within revised allocation. A core program of priority schemesand physical program for 1990/91 has been finalized. Updated statement ondisburoementI commitments/balancei has been finalized component .wise andcategory wise. Thn reallocation of available balance has also beenfinalize. Telex confirming mission recommendations and agreements reachedas also suggested further steps.

ECTION 6: ACTIONS TAKEN BY () DORROWCR AND (b) BANK SINCE PREVIOUS FORYQi;

SECTION 6:Procurement process to appoint a consultant to work out detailed plan ofoperations privatizing silt/weed clearances is in progress. Cement/steelis under procurement following IDA approval. The two gins wererehabilitated on schedule 100% target on DBH drilling and 80% on low yieldtube wells was achieved. Sennar dam rehabilitation schedule was affectedby delays in finalizing bidding documents and short list of bidders andalso by gulf-crisis. Dam workshop renovation is in progress and will becompleted by November 1991. Schedule I to DCA has been amended followingreceipt of revised category-wise allocations from GOS.

SECTION 7; -SUMARY OF CURRENT PROJECT STATUS AND MAJOR PRODLEMS:

SECTION 7:The project has continued to do well and out of 19 active components 6

performed excellently, 8 gave good performance and only in 5 (vehicles,workshops, drainage, MIS and cana.. maintenance) progress was less thansatisfactory. Rural water achieved 100% target in drilling of DBH and 81%

in low yield tube wells besides innovatively raising public contributionfrom beneficiaries. Pilot farm gave stirling performance demonstratingthat yields can be improved 3 fold for certain crops. GOS has providedfunds for some components (drainag;e, canal maintenance) earlier stalled due

to AF/SF suspension of funding. 'nnar dam rehabilitation work is on

course and good progress has been achieved in Studies and Training.

SECTION 8: SUMMARY OF AOREEMENTS WITH BORROWER, AND FURTHEF: ACTIONS RECOMMENDED TO BE TAKEN BY

SECTION 8:RPMU will operationalise the new monitoring system finalized in themission. Procurement of cement/steel will be expedited to help civil workcomponents in rural water and BNHPs sanitation program to achieve highertargets. MOI/RPMU will ensure that Sennar dam workshop and cranesrenovation work is completed by November/December 1991 before the maincontractor is due to start dam rehabilitation work. SGB will improve itscotton picking and transportation planning to optimise ginning capacityutilization and study options for cost efficient ginning program for nextginning season. Effective steps will be taken by GOS for implementing thepilot project for privatised agriculture in Gezira scheme and the firststep would be to appoint a consultant to report on the agreed TORs.RPMU/GOS will pursue the matter with Government of Italy for utilization ofthe grant funds. GOS will approach A.G. for expediting audit of theproject accounts for 1989/90. Telex to GOS confirming mission actions andforimplementing agreement reached and mission recommendations has beenissued.

NAME OR "fEARING OEFIC ': RFVIEKD BY: (DI'/ISIONAL MANAGER) REVIEWED BY: (DIR/RVP) 2/

\ SA i WN / \ FALCONER / S H1 IVAKUMIAR\

1/ This part of Form 590 (from Sectlon 5 onwards) Is prepar d on the word procoesor until the MIS provides a multbla

word processing capacity, The length of each section Is varlisble but the total should not exceed two pages.

The norm should'be one page.as a . . ...mennelata for the Annual Review Implement&',i'n and Supervision.

THE WORLD BANK/IFC/M.I.G.A.WASHINGTON, D.C. 20433

U.S.A.

TELEX TRANSMITTAL

WDIAL.AF2AGOINFO

-SUBJECT: SUDAN - GEZIRA REHAB PROJECT-DOCUMENT NAME: GRPSUP-DRAFTED BY: SATISH KUMAR/BICHARA-EXTENSION: 34189-AUTHORIZED BY: J. SHIVAKU DIVISION CH A G-CLEARED BY: BRIAN FALCONE 4"970 22324 =-EIMAR, KHARTOUM, SUDAN-FOR MR. MOHAMED KHEIR EL ZUBEIR, FUS, PLANNING-PLEASE ALSO PASS COPY TO DR. MUSA MOHAMED MUSA, FUS IRRIGATION970 22224 =- RPMU, KHARTOUM, SUDAN-ATTN. SAYED MOHAMED ABDALLA EL ZUBEIR, EXECUTIVE DIRECTORIBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-COPY TO SATISH KUMARBTWASHINGTON DC June 19, 1991ADDRESSED TO MOHAMED KHEIR EL ZUBEIR, FUS PLANNING, WITH COPY TO DR.MUSA MOHAMED MUSA, FUS IRRIGATION, SAYED MOHAMED ABDALLA EL ZUBEIR,ED, RPMU AND RESREP, KHARTOUM.RE SUDAN GEZIRA REHABILITATION PROJECT AND THE REPORT OF THE LAST IDASUPERVISION MISSION (MAY 1990) LED BY SATISH KUMAR.WE THANK GOS FOR THE ASSISTANCE AND COOPERATION EXTENDED TO THEMISSION. WE CONFIRM UNDERSTANDINGS AS SET FORTH IN THE MISSION AIDEMEMOIRE ALREADY CIRCULATED WITH THE FOLLOWING COMMENTS ANDOBSERVATIONS.AAA) WE FOLLOW WITH INTEREST MOA INITIATIVE ON PILOT PROGRAM FORPRIVATIZED AGRICULTURE IN THE GEZIRA SCHEME. WE BELIEVE THISPOTENTIAL FOR INCREASED PRODUCTION. WE WOULD URGE THAT GOS FINALIZEAPPOINTMENT OF A SUITABLE LOCAL CONSULTANT ON TERMS OF TORS ATTACHEDTO THE AIDE MEMOIRE.BBB) WE ARE ENCOURAGED BY THE CONTINUING POSITIVE PERFORMANCE TRENDOF THE PROJECT AND PARTICULARLY NOTE THE POSITIVE EFFORT OF THE RURALWATER CORPORATION IN SECURING PUBLIC CONTRIBUTIONS TO BRIDGE a"FUNDING GAPS AS WELL AS ACHIEVING 100 PERCENT OF TARGETS FOR DEEPBOREHOLES AND 81 PERCENT FOR TUBEWELLS.CCC) IN ADDITION THE RESULTS FROM THE PILOT FARM ARE PROMISING.COORDINATION OF NEXT YEAR'S PROGRAM WITH ARC SHOULD FURTHER SUPPORTTHESE DEVELOPMENTS AND INCLUDE MAIZE AS AN EXPERIMENTAL CROP.DDD) GINNERIES HAVE CONTINUED TO SHOW IMPROVED PERFORMANCE. HOWEVERWE ENDORSE MISSION RECOMMENDATIONS FOR SGB TO PLAN COTTON PICKING ANDTRANSPORTATION EACH YEAR TO OPTIMIZE UTILIZATION OF GINNING CAPACITY.FURTHER OPTIONS FOR A COST EFFICIENT GINNING PROGRAM SHOULD BESTUDIED TO ENSURE THE BEST UTILIZATION OF GINNERIES AT DIFFERENTLEVELS OF SEED COTTON AVAILABILITY.EEE) WE HAVE NOTED THAT PROCUREMENT PROCESS FOR SENNAR DAMREHABILITATION MAIN CONTRACT IS ON COURSE BUT SATISFACTORY ACTION ISNEEDED ON SUPPORTIVE MEASURES PARTICULARLY IN ENSURING THAT (1)SPECIFICATIONS AND TENDER DOCUMENTS FOR THE SECOND 25 T MOBILE CRANESTILL UNDER PREPARATION BY CONSULTANT COODE AND BLIZZARD ARE

-2-

FINALIZED FOR TIMELY PROCUREMENT OF THE MACHINE (2) CRANES RENOVATIONWORK BY STOTHART AND PITT IS COMPLETED BEFORE NOVEMBER 1991 AND (3)DAM WORKSHOP EQUIPMENT WHOSE TENDERING PROCESS WAS REGRETTABLYDELAYED ARE PROCURED AND DELIVERED ON SITE BEFORE DECEMBER 1991 SO ASTO BE AVAILABLE FOR USE OF THE MAIN CONTRACTOR. MOI AS WELL AS RPMUARE TO ENSURE COMPLIANCE OF THE ABOVE REQUIREMENTS.FFF) FINALLY, WOULD REMIND THAT 1989/90 AUDITED ACCOUNTS WERE DUEMARCH 31, 1991 AND ARE NOW NEARLY 3 MONTHS OVERDUE. PLEASE EXPEDITESOONEST SO AS TO AVOID ANY DISRUPTION TO DISBURSEMENT.BEST REGARDS, J. SHIVAKUMAR, DIVISION CHIEF, AF2AG

1

SUDANSUPERVISION vIISSION (MAY 1991)

GEZIRA REHIABHIIE'ATION PROJECT (GRP)AIDE MEMOIRE

1. IDA mission comprising Satish Kinar and A. Bichara conducted supervision ofthe Gezira Rehabilitation Project from May 5 through May 20, 1991. The mission helddetailed discussions with Ministries of Ag'riculture, Irrigation, RPMU, SGB, ARC andinspected several schemes under impleme~'at ion in the field. Present status, importantissues and the mission findings and recommendations are described below component-wise. The mission recommendations and agreements reached are subject to approval byIDA management.

SECTION I

RURAL WATER SUPPLY

2. Despite several constraints rural water program performed exceedingly well andachieved its targets, falling short only when material and funding issues beyond itscontrol blocked further progress. The statement in Annexure I shows the uptodateprogress against total targets and targets for the current year and the program finalized inthe discussion with rural water project management for 1991/92 and the terminal year1992/93. The constraints faced in execution have also been briefly recorded. Highlightsof project implementation are mentioned below:

(a) Full target of 105 Deep Bore Holes (DBH) will be achieved this year,Forty mechanical units agaunst the target of 50 had also been completed byApril 1991 through departii mtal work. The construction materials andtransport were provided by the beneficiary rural communities, acommendable instance of public participation secured to bridge fundinggaps. The remaining 65 units will be completed in 1991/92, as adequateprovision is being made by GOS in its development budget. All theavailable twenty five storage tanks were erected and the balance will befixed next year on receipt cf the tanks from a German supplier with whomcontract has been signed recently.

(b) There was another commendable performance in the area of drilling andinstalling low yield wells and handpumps. 103 wells were drilleddeveloped and fitted with handpumps this year. In all 118 handpumps(including 15 developed last year) had been delivered to the communitiesagainst the project target of 145. These 118 wells were developed againsta total of 131 drilled holes leaving 13 drilled holes to be discarded as waterwas determined chemically unfit. The entire contract amount was used upin drilling 131 units as water was found at greater depths than estimatedand provided for in the contract. These handpump are largely provided in

2

smaller remote communities exposed to the danger of schistosomiasis. Inview of their utility the mission approved the request of the projectauthorities to provide additional funds of US$ 70,000 (out of the savingsavailable under DBH component) for establishing 27 more handpumps toachieve the full project target.

(c) The component on which there was virtually no progress is the GOSfunded rehabilitation of slow sand filters. Very high quotations receivedearlier led to reconstitution of ti total work into 5 packages for whichtenders hae been floated last month. GOS is arranging to provide largerallocation in 1991/92 development budget. The mission agreed with thetentative target of 40 units to i'e rehabilitated in 1991/92 and 60 in1992/93.

(d) Maintenance Centers: The physical target of this IDA funded item wasreduccd by the last mission from 2 to 1, in view of constraint of resources.GOS has decided to finance the costs of establishment of the second unit.Contract for civil construction has been awarded to the Rural WaterCorporation to be completed in 13 months. The procurement of workshopitems is part of the larger package of SGB/MOI workshop tools andequipment for which process las separately commenced.

(e) The project authorities mentioned severe constraints of mobility forexecuting and monitoring works. Nine vehicles were made available forthe water project under this credit in 1986 out of which only 2 arereportedly functional, one having been wrecked in an accident and six areimmobile and need major overhaul and repairs. It was agreed that twonew pick up will be provided and a sum of US$ 5000 made available forspares for overhaul and major repairs of 2 of the old vehicles which canthus be salvaged and put to use. A total sum of US$ 22,000 will beincluded in the revised allocations on this account.

BLUE NILE H EALTH PROLECTSchistosomiasis control:

3. Out of the project target of 105 blocks in Gezira-Mangil schemes, the BNHP hascovered 71 blocks (68%) of Gezira area with schistosomiasis control program in theperiod ending December 1990. The advance work on the remaining 34 blocks in thewater scarcity belt of Managil scheme was . commence in January 1991 but has beenpostponed till the slow sand filters (SSF) - the only source of safe water supply in theseblocks - are rehabilitated under the project's rural water program. The SSF rehabilitationprogram could not proceed as a result of excessively high quotations received. This issuehas now been resolved as described in para 2 above. Since the control program has to bepreceded by completion of SSF rehabilitation to provide safe water supply, the missionagreed for the suggested target of 14 blocks to be covered in 1991/92 and the remaining20 in 1992/93.

3

Sanitation Progran

4. The main element in sanitation program is the conversion of dry latrines intowater borne sanitary units. Originally the project had envisaged a target of 50,000 units.However, this has now been scaled down to 30,000 units that can possibily be producedat the BNHP factories - two already established and in production at Mieleg and Hassa-Heissa and a third to be erected at Managil for which work is proposed to be awarded toIWC under the GOS funded component. Tremendous escalation in prices of steel andcement on the one handand the extreme scarcity of these items in the market on theother have been principally responsible for slippages in this program. In 1991/92 theprogram is expected to pick up substantial momentum as (a) a part of centrally procuredsteel and cement under IDA assisted import procedures will be made available for castingthese units (b) the factories at Mileg & Ilassa--Ieissa will be able to maintain fullproduction and (c) BNHP will continue to persuade users to contribute steel/cement fortheir unit on voluntary basis to claim priority allocation. In all 12000 units have beenestablished so far and the target for 1991/92 was agreed to be another 10,000 units. Tomeet the full requirements of cement and steel of the targeted slab units, it was agreedthat provision for steel/cement for sanitaton program will be augmented by US$ 40,000to be secured by a 10% increase in the totil quantity of cement and steel to be procuredover and above the tendered quantity in tl bid already approved.

5. The mission also suggested some savings to be effected in the use of thesteel/cement by suitably altering the design, so that instead of 4 slabs being used for oneunit, the number is suitably reduced. A consultant under trust funds will be engaged togive an appropriate design which may initially be tested for public response before fullscale introduction.

6. The contract for construction of the third slab factory at Managil is undernegotiation with IWC. RPMU assured that process will be completed within a month andthe contract awarded. GOS will meet the cost of this component.

Drugs

7. IDA clearance has been obtained for procurement of 1681 thousand para-quazintaltablets. This quantity is considered adequate for nearly half a million population residentin 34 blocks to be covered in 1991-1993. BNHP has secured the required quantities ofmoluccide from other sources and affirmed that they are now self-sufficient in the matterof drugs. They, however, would like to procure some more vehicles against the savingsanticipated in the allocation for drugs. In view of the fact that the last mission hadapproved vehicles which have yet to be procured, it was felt that it would be prematureto consider demand for additional vehicles at this stage.

4

STUDIES

8. The progress on studies is satisfactory. Latest report on the progress of 13 studiesproposed under the project is as follows:

- 8 studies completed

- Final report for the Household survey study is awaited. Draft final reportin respect of Vegetable Profitability Study is under process.

- Study on Irrigation Efficiency entrusted to Hydraulic Research Centercould nor proceed due to inadequate allocation. RPMU have written toGOS for funding this study and are hopeful for inclusion of the provisionin 1991/92 budget proposals. Meanwhile the mission in its re-allocationexercises has addressed the funding issue for the three remaining studies.

- Study on migratory labour has been proposed to be entrusted to the SERUof Sudan Gezira Board. A budget allocation of LS 353,000 for the studywas agreed to.

- Study on crop choice pattern like the study on tenancy management is abasic study to be taken up on receipt of reports of all the other studies.The findings and recommendation of the other studies will provide thebackground material for both these studies. The tenancy study wasconducted by Seru of SGB and RPMU has proposed that crop choicepattern study may also be entrusted to them. The mission has accepted thisproposal. TORs of the study on crop-choice pattern will be finalized afterthe reports of all the other studies have been received and reviewed.

GINNERIES

Rehabilitation of old gins

9. Two gins (No.5 and 12) at Hassa Heissa were taken up for rehabilitation in thelast off-season and completed well on time. The management is satisfied with theperformance of the rehabilitated gins. With these a total of 5 gins out of 13 have beenfully renovated with project funds. With the establishment of two new high-tech rollergins in replacement of the old gins Nos. 7 and 8, SGB will have 7 good gins to operate.

New Roller Gins

10. The contract signed by RPMU with Australia Agriculture (PVT) Ltd has beenoperationalised. Implementation of physical, institutional and systems reforms as well astraining component is to take place in accordance with a pre-drawn time table appendedto the contract. Uptodate progress is as follows: Bids for installation of 3 trial gins totest their suitability for sudanese cotton in local environment have been evaluated and

5

furnished to IDA for no objection. Simultaneously bid documents for the main contractfor installation of two full fledged 14 stand each gins (in replacement of the capacity oftwo totally run down gins No. 7 & 8 at Hassa Heissa) are being finalized. RPMU hasproposed that bids for establishment of the main gins be invited on ICB basis well beforethe three gin stands are put to test and their results evaluated. This procedure is intendedto prevent any unfair advantage to any of these three bidders, should his gin stand alonequalify the test. The mission regards the proposed procedure fair and recommends it toIDA for approval.Ginning Output

11. Ginneries have continued to show improvement in their performance. In 1990/91season the entire cotton crop of 925,000 K was fully ginned within a record period of 31/2 months. However, reduction in cotton area in gezira scheme due to diversion of areato food crops lower productivity and improved performance of the rehabilitated ginsincreased factory downtime due to mismatch between seed cotton supply and ginningcapacity. SGB management argued that the diversion of larger area to food crops was atemporary phenomenon to meet contingency of extreme food shortages due to twoscuccessive drought years. In normal years the area under cotton will be increased andwith improvement in vertical productivity there will be no excess capacity in the gins.The management also agreed to (a) improve its cotton picking and transportation planningso as to optimise capacity utilisation and (b) study options for cost efficient ginningprogram so that least number of factories are engaged in a year when the total seedcotton to be ginned drops below the overall available ginning capacity.

FARM MACHINERY AND MACHINERY FOR SEED PROPAGATION

12. Sixty seed drills have already been procured. Evaluation of tenders for procuringone low bed trailer cum tractor has been finalized as part of tender GRP 72. Included inthe same tender are several agreed items for seed propagation against a special IDAallocation of US$ 100,000. As quotations received for these items show a considerableincrease in prices over estimates, RPMU in consultation with SGB proposed that only 6gravity separators and 6 Pneumatic planters may be procured against the tenderedquantities of 10 and 8 respectively and the other 4 items be dropped. With thesechanges, the total cost will nearly match the provided allocation. The mission acceptedthese proposals.

AGRICULTURAL RESEARCH (RESEARCH STATIONS)

13. The mission had dialogue with ARC research scientists on (a) poor performanceof wheat this year in Gezira scheme and the pilot farm (b) research support to pilot farmfor its ambitious program in 1991/92 and (c) introduction of maize as an experimentalcrop in Pilot Farm next year. The mission also took update on the progress of civilworks on the research stations and the status of procurement. Out of 10 civil worksunder construction with GOS funds 3 have been completed and for the rest provision hasbeen proposed for the development budget of 1991/92. The IDA funded equipments havebeen put to tender following ICB procedures.

6

PILOT FARM

14. Pilot Farm continued to perform we'll and except for wheat productivity improvedin groundnut, sorghum, onions and cotton over last year and was higher in all crops vis avis the rest of Gezira scheme. This is shown in the table below:

Pilot Farm Gezira SchemeCrop 1990/91 1991/92 1991/92

Cotton (Barakat) 4.7 5.1 2.86K/f

Groundnut (sacks) 40 45 (max 73) 26

Sorghum (t/f) 1.1 1.3 (max 1.7) 1.0

Wheat (t/f) 1.0 (max 1.7) 0.7 (max 2.0) 0.47

Onions (sacks) 105 124 (max 165) 35

An unseasonably warm winter, 6.5 irrigation water applied against 8 recommended, 35%sowing done after the optimum date of November 26 and lack of recommended landlevelling was reportedly responsible for poor results in wheat this year in pilot farm aswell as in the rest of Gezira scheme. Fuither, pilot farm expanded wheat area to 60,392this year from 5000 f brought under wheat last year possibly without securingcommensurate increase in management cai acity. For 1991/92 pilot farm has drawn upyet another ambitious program. The areas inder tomato (100 f), onion (500 f) andgroundnut (1000 f) will continue at experunental plot level, areas under cotton (Barakat -3500 f), sorghum (3000 f) will be revised to pilot farm level and area under wheat willbe expanded to scheme level to cover two groups of the Gezira scheme (80,000 f). ARCand pilot farm management also agreed to consider introducing maize crop in the pilotfarm next year. ARC will develop a package of practices for maize from past experienceof maize trials in Sudan for testing in the pilot farm.

Pilot project for privatized agriculture

15. Pursuing the suggestion mooted in the meeting of Minister of Agriculture withDivision Chief AF2AG earlier this month, the mission concretised the outlines of ascheme to assist tenant entrepreneurs in the Gezira scheme to practice privatizedagriculture. Discussions with SGB management revealed that some initiatives havealready been taken by the tenants and the government in this direction. A tenants'cooperative bank is being established which will advance credit for input purchases by thetenants so as to free them from central input supply managed by SGB. It was agreed thatfunds in this pilot scheme will be utilized for:

7

(a) procuring essential machinery like small tractors and essential spares overand above a certain number of tractors to be transferred by SGB

(b) tools and equipment for repairing small agricultural machinery

(c) establishing a few entrepreneur based service centres

(d) training of identified farmers in machine operation and maintenance, alsotraining in small farm management and marketing.

(e) strengthening extension services in pilot area.

16. The pilot scheme will be operated in one or two selected blocks of the scheme inwhich tenant entrepreneurs will be identified. GOS will

a) establish appropriate guidelines relating to this production relationshipwhich would essentially be with MOI for irrigation

b) secure credit tie-up through ABS or the tenant's cooperative bank

c) allow them freedom in crop choice and marketing

d) arrange that SGB acts as an optional provider of such services at cost to bepaid by the tenant through an institutional arrangement; also that SGBprovides free of cost agriculture advisory services like extension etc.

17. A sum of US$ 500,000 is set apart for operating the scheme. A short term localconsultant with deep knowledge of production relation and production processes in Gezirascheme will be engaged to draw up an operational plan for the pilot scheme. The TORsfor the consultant are attached (Annex II)

RPMU

18. The report on upgrading monitoring system in RPMU was discussed with theRPMU and consultant and an operational model concretised. It was agreed that RPMUwill establish a structured system for program planning and monitoring. The system willbe institutionalized and a small staff support provided to ED for performing intensivemonitoring function. The cost estimated at US$40,000 for 2 years will be met out of theprovision already included for this component. The agreed salient features of the newsystem are given in Annex III.

19. It was agreed that the term of the Procurement Advisor as well as FinancialAdvisor will be extended till June 30, 1992 on terms and conditions already approved byIDA. The new position of the Procurement Engineer agreed to in the last mission willalso be continued till June 30, 1992. RPMU intimated that selection has been made andthe position will be filled shortly.

8

VEHICLES

20. Pursuant to recommendations of the last supervision mission bids were reinvitedon ICB basis for this item. These have -een evaluated and recommendations furnished toIDA for no objection recently. Responsr is awaited.

WORKSHOPS

21. In the revised allocations a sum of US$ 4.82 million has been provided forrenovation of SGB/MOT workshops. Out of this amount US$ 0.71 m have beendisbursed and committed leaving a sum of US$ 4.11 m available for new items.Procurement program for MOI (US$ 1.8 m) and SGB (US$ 2.2 m) had been finalized bythe consultants and at the time of the last supervision (November 1990) RPMU was indialogue with Crown Agents to appoint them as procurement agents on suitable terms.This arrangement, however, failed to materialize.

22. This mission had detailed discussions with RPMU and MOI in the light of therecent policy initiatives of the government which were conveyed to the mission andearlier to the Division Chief AF2AG by MOA in meetings. The policy issue is whetherit would be valid to strengthen the SGB workshop in the light of GOS decision that SGBwill not be provided with new machines for agricultural operations and instead GOSinvestments will support private sector to assume an increasingly larger role for theseoperations. The proposals for MOI workshop are not affected as canal operations willremain government function in the foresecable future. In respect of SGB workshop,discussions were held with SGB manag;ement who clarified that the workshop wasservicing (i) Gezira Light Railway (ii) Ginneries (iii) transport vehicles and (iv)agricultural machinery. As the mainte iance and repair of the first three is likely tocontinue to be SGB workshop function, it was decided to block the amount meant foragricultural machines repair component and to permit procurement of the tools andequipment for the first three. SGB will fuinish lists of equipment with costs for all theabove four areas. Pending this provisionally a sum of US$ 0.5 n is blocked in respect ofthe agricultural machinery workshop component. In other words procurement process forabout US$ 3.6m both for MOI and first 3 items of SG3 will continue unimpeded.

23. RPMU had proposed to IDA to entrust the procurement function to Crown Agentsbasically for the reason (a) that its procurement unit's capacity is overstrained and (b) theprocurement involves workload embracing several dozen contracts in respect of hundredsof items for which the unit has no expertise. The proposal fell through as a result ofdisagreement on the quantum of fee demandcd by Crown Agents. In view of thecomplexity involved in this procurement, it was agreed that the services of anexperienced procurement agent may be procured internationally and to get fair ratescompetitive bidding procedure on L113 basis may be adopted. RPMU has furnished a listof internationally known agents for this prupose which is regarded acceptable. The shortlist of the consultants and the TORs are given in Annexure IV.

9

TRAINING

24. The training requirements were fully met by additional allocations made for MOIand SGB staff by the last supervision mission (October/November 1990). With theseprovisions 19 MOI and 3 SGB officials were to be trained abroad. 2 MOI and 1 SGBofficials have received training and 2 SGB officials are pursuing their courses. There is,however, substantial shortfall in Inland training arranged at GOS cost. For MOI only170 officials received training against the target of 748 (23%). The picture is somewhatbetter in respect of SGB'local training effort. Out of 2897 planned 2266 officials havereceived training (78%). A cinema van was sanctioned for the SGB training centre whichis in the process of being procured.

SECTION II

IRRIGATION COMPONENT

SENNAR DAM REHABILITATION

25. The main work on the dam rehabilitation is on course though minor slippageshave occurred particularly due to gulf-war. Status of the progress item-wise is asfollows:

Main Contract -RC2-

26. The time schedule in the activity tirme-table drawn up during the last IDAsupervision mission could not be observed fully as the draft contract document preparedby the Consultant underwent several revisions in the process of finalization inconsultation with IDA. Besides, there were delays in finalizing the prequalification list ofcontractors. However, the documents were finally issued on March 27, 1991.

27. Out of the six prequalified contractors positive response was reportedly receivedfrom only three contractors. However, four of them inspected the dam in early May andall requested for an extension in the tender closing date. At the request of MOI andRPMU, the mission agreed to allow an extension of 20 days from June 10 to June 30,1991. MOI/RPMU will take steps to notify the contractors about the extension in theclosing date.

28. Assuming that the tender evaluation process is carried out smoothly the signing ofthe contract should be around the beginning of October 1991. The actual constructionperiod will be determined in the contract and the revised activity chart will be finalizedaccordingly.

29. The issue of advance purchase by MOI of steel required for the first few monthsof rehabilitation works was discussed by the mission. It was decided that the consultantwill prepare a reasoned case establishing how advance procurement will help in

10

expediting the rehabilitation process. Exact details of quantity to be procured in advanceagainst the total to be used should be stated. MOI/RPMU will need to ensurecompliance, as the successful contractor may have to be notified about this arrangement.

30. As far as the stand-by diesel generating sets are concerned the original tendervalidity came to an end on April 19, 1991 and the supplier asked for a price increase.However, MOI has recently requested the supplier for an extension of tender validity toJuly 31, 1991.

31. Out of the 3 existing cranes (2 electrical + 1 diesel), only the two electrical onesare to be renovated. Equipment required for the renovation is already on site sinceDecember 1990. The arrival of the contractor's personnel was delayed due to the Gulfwar, however they are now expected to be on site before the end of May 1991. Therenovation wok is expected to be completed in a period of 2 months.

Mobile cranes (SF and IDA)

32. The Mennesman Demag crane financed by Saudi Fund was delivered at Sennarduring October, 1990. Operating problems related to the crane's computer wereexperienced but these were resolved by the supplier's engineer who visited Sennar duringearly May 1991. The mission has urged the MOI to arrange as soon as possible themechanic's special training program for this crane as it already forms a part of the supplycontract.

33. Specifications and tender documents for the supply of a second 25 T mobile crane(to be financed by IDA) and cleared by the last supervision mission are still underpreparation by the consultant. MOI/RPMU should pursue the matter with the consultantto get it expedited.

Workshop equipment (IDA)

34. Tender evaluation report for the workshop equipment has been prepared by theConsultant (Crown Agent) and has now been forwarded for its "No objection". It isregrettable that this process has been delayed by over 4 months. Both the mission andMOI stressed the need to ensure the delivery of these equipment on site before the end ofthis year so as to be available to the Sennar dam rehabilitation contractor.

Other equipment

35. The new locomotive engine is now in Port Sudan and will be cleared andtransferred to Sennar by the end of May 1991. The Atlas Copco compressor (SF) is nowin Sennar, however, some of its parts are still in Port Sudan awaiting transportation. Themission has urged upon MOI to ensure that the compressor is tested to be in workingorder before the expiration of the guarantee period.

11

Dollar Advance Account

36. The current balance in the Dollar Advance Account held by the Consultant (Coodeand Blizzard) on behalf of MOI is US$ 144,397. Initially the account was for US$300,000. The last main commitment on this account will be the payment due to DAFInternational for the lorry mounted crane of $ 72,855. RPMU stated that they had notreceived an updated record of the advance and that they intended to obtain it from theconsultant shortly. The advance is expendable strictly on items listed in the contract andRPMU may like to checK up that the past use is in accord with the contractual provisions.A report may be made available to the next. mission.

CANALS STRUCTURES (SF)

Field Outlet Gates (FOG's)

37. A pre-delivery inspection was completed by an engineer from MOI. These gates,totalling 29 thousands in number and financed by the Saudi Fund (SF), are expected to bedelivered in their totality by the end of January 1992.

Field Outlet Pipes (FOP's)

38. After long delays, a contract has been signed with a Sudanese firm "Sahara" forthe delivery of these 15 thousands sets (each set is composed of 2 pipes). The contract isfinanced totally by SF and the delivery is expected to take up to one year.

Construction of Outlets

39. Tender documents for the construction of the intakes using the FOG's and FOP'shave been prepared by MOI and will be floated as soon as the first consignments of pipesand gates are received. The construction works are to be financed jointly by GOS andSF and are expected to take between 2-3 years for completion. In other words theseworks are likely to continue even after the credit closing date.

Supply and erection of Rolled Steel Gates (RSG's) and Moveable Weirs (MW's)

40. Due to problems related to the issuing of the letter of credit for the localcomponent of the contract and recent financial claims by the contractor, the delivery ofthe gates and weirs was delayed. GOS has now agreed to provide funds for one year inits development budget of 1991/92. MOI should take steps to get appropriate provisionincluded in the budget. The mission was assured that these issues have now beenresolved and the supply and erection would commence soon. The completion period forthis contract is 3 years. This rather long time is necessary so as not to interrupt normalirrigation scheduling.

12

Pipe Regulators

41. All steel pipes have been delivered by the Saudi supplier. Samples of themodified gates are awaiting inspection in Saudi Arabia. Due to difficulties in obtainingentry visa, the MOI engineer was not able to undertake the required inspection. Themission stressed the importance of speeding-up the process by possibly an inspectionagent if visa problem is not solved in 2-3 weeks time.

42. The constructiSh contract was recently signed with the Irrigation WorksCorporation (IWC), however the commencement of works is awaiting the gates delivery.

CANALS OPERATION AND MAINTENANCE

Consultancy works (IDA)

43. During IDA mission of October 1990, TORs for upgrading the 0 & M of canalswere drawn up. The study could not be taken up owing to funding constraints. RPMUwas advised to seek local funding for the study, in case it cannot be accommodated inIDA funds.

SURVEY EQUIPMENT (GOI)

44. A detailed list of survey equipment along with the corresponding technicalspecifications have been prepared by MO[. The equipment will be financed by the ItalianGrant up to a total sum of US$ 0.4 million. Italian authorities are at present seekingquotations for these equipment based on the MOI list.

IRRIGATION PUMPING STATIONS (IDA/GOI/GOS)

Mezegila P.S.

45. Most of the civil work for this pumping station undertaken by IWC is completewell ahead of time. The Italian contractor personnel inspected the electrical andmechanical equipment already delivered on site in 1989 and certified it to be in goodcondition. MOI is awaiting the arrival of the erection team which is awaiting thesignature of the erection contract between the Contractor and the Italian Authorities.Unfortunately, this pumping station will not be ready on time for the summer crops ofthe coming cropping season.

Other Pumping Stations

46. The Installation of the new engine at Hag-Abdalla pumping station and the newmotors at Guneid has already been started and is expected to be completed by the end ofJune 1991.

13

Drainage Works (AF/GOI/GOS)

Drains

47. This component of the project was to be financed mainly by the Arab Fund (AF).Suspension of disbursement resulted in no progress whatsoever on this component sincethe last supervision mission. Consequently, and due to the importance of drainage for theproject area, the GOS has decided to finance from its own resources a downsizeddrainage program as follows:

V

Item Ouantity Estimated Cost Estimated(LSD millions) Construction Period

Drains 3.7 million m3 31 2 yearsStructures-Pipe bridges 185 No}-Road bridges 13 No} 28 2 years-Pitched crossing 300 No}

Pumping Stations

48. Equipment has been financed by the GOI (Italian Grant) and is on site. Civilworks contract has been negotiated with IWC but the contract is not yet signed. Themission was informed that some civil works have already been taken in hand by MOIwith its own work force.

BUILDINGS (GOS)

49. Construction works related to this component are being executed by IWC. In all88 structures including residential houses, office, dispensary, stores club house,coordination office complex and gaffir houses are under construction. 27 of these havebeen completed and others are at various stages of completion. The construction workwas started in December 1989 and the total contract period is 3 years.

50. The 50 KVA electricity generator required for the housing complex and financedby IDA is already in Port-Sudan awaiting transport to Wad Medani.

HYDRAULIC RESEARCH STATION (IRS)

Studies

51. According to the HRS, the status of the nine approved studies is as follows:

14

Study Status

1. Estimation of crop water Requirement Completed2. Calibration of the new FOG's "3. Sediment monitoring (in collaboration

with the HRL*) Draft version ready4. Sediment management ( in collaboration

with the HRL*) " " "

5. Reliability of water supply to minor Leads(in collaboration with the HRL) " " "

6. Performance of night storage wein Laboratory model ready7. Improvement of canal regulators " " "8. Downstream protection of canal regulators " "9. Irrigation scheduling within a number Draft report being

prepared* HRL = Hydraulic Research Laboratory - Wellingford - UK.

These studies are jointly financed by GOS and IDA. Lack of local funds delayed thecompletion of studies No. 6, 7 and 8.

52. The proposed 4 new studies mentioned in the aide-memoire of the last supervisionmission (October/November 1990) unfortunately did not start (except for the study relatedto Sediment Monitoring for Managil area) due to difficulties in securing finance fromGOS. In view of the importance of some of these studies particularly the studyconcerning the Sediment Settling Basins (to be conducted in collaboration with HRL), themission has agreed to investigate the possibility of financing the foreign component iffunds are available. HRS was asked to submit a downsized proposal for the study assoon as possible.

STUDY FOR INTRODUCTION OF PRIVATE SECTOR IN SILT/WEEDCLEARANCE

53. Bids have been invited from the consultants in the agreed short list in terms ofIDA approval. The last date for receipt of bids is June 6, 1991.

SECTION III

ITALIAN GRANT

54. At the request of GOS, the last mission (October/November 1990) had drawn upan agreed list of allocations for the balance of Italian Lira 4.171 billion (equivalent US$3.76 million) available out of the grant made available by the Government of Italy forGRP. These allocations were conveyed by GOS to GOI and have reportedly beenaccepted by the donor. The mission reviewed the progress for utilisation of the fund

15

allocated for various items of MOI. Excepting on two (20 excavators for EMC andcontract with Ansaldo for erection works at Mazgiella pumping station), no progress isvisible on any of the other 5 items even though RPMU has been regularly pursuing thematter with GOI. As far as allocation reserved for private sector is concerned, its usewill take place only after the scheme for introduction of private sector in silt/weedclearance is finalised.

BRITISH GRANT

55. It was reported that out of the British grant made available for rehabilitation ofGezira Light Railway, a sum of P.Stg. 130,000 was available as unspent balance. SGBsuggsted that this balance could be utilized for procurement of spares for GLR (P.Stg.100,000) and training of SGB personnel (P.Stg. 30,000). It was agreed that GOS willapproach the British Government for approval of the SGB proposals mentioned above.

FINANCE AND ACCOUNTS

56. An updated statement of component wise allocations, disbursements, commitmentsand expected expenses is attached (Annex V). It is further noted that in the periodSeptember 90 to March 91 actual disbursements of SDR 5 million took place.

57. The audited statements of account; for the year 1988/89 have been received byIDA. The unaudited accounts for 1989/90 were furnished to IDA in December 1990 andwere also made available to Auditor General. However, AG has not commenced auditingthese accounts. The Mission impressed on RPMU and GOS to get the audit of thesestatements expedited.

ANNEX IRURAL WATER PROGRAM

PROGRE CHART

Water Yards Tctal Target Completio Target for Completed Likely till Total Bance Target Remarks1989190 Till Apr. 91 June 91 Completion remaining 1991/92 1992/93

91.

a) DBH* 105 35 70 50 70 105 Full Nil The 40 completed InTarget 1990/91 were executed.achieved departmentally with

b) Me ch. Units 165 60 0 40 40 100 65 65 publc particpation

c) Storage Tanks 165 35 61 25 25 60 105 75 30 Tanks not received

Low Yield Wells29,500 ft in 145 wellswere contracted out for

a) DrIlling 145 15 130 103 103 118 27 27 - this fortage only 131 wells

could be completed. Out of

which 116 have potosle waterb)HandPump 145 15 130 100 103 115 27 27 - thehother 13 have been

determined chemically unfit.

27 extra LYW agreed to withextra a!ocation of US$66000,dected out o: savings uner

Rehaclita:ion of Slow Sand Filters (SSF) (a) DBH drillng.

a) Rehabil:ation 100 - 40 NIL NIL NIL 100 40 60 Delay due to very high quota-

tions received. New 5 bids/

b) Erection of packages put to tender

Centritrigal 100 - 40 NIL NIL NIL 100 40 60pumps

Maintenance Center: Construction of workshop building awarded to RWC in April 1991. Construction work will be completed in 18 months. Procurement is to be done by RPMUand It is included in the workshop package of MOISGB.

RWC reported saving of USD 130,000(a) GOS is including provision in development budget of 1991/92

1

Annex II

TERMS OF REFERENCE FOR CONSULTANTTO DRAW UP SCHEME FOR OPERATIONALISING PRIVATIZED

AGRICULTURE BY ENTREPRENEUR TENANTS IN GEZIRA SCHEME

Background1.1. Historically agriculture in Gezira-Managil schemes is managed byparastatal Sudan Gezira Board (SCB). In fact it is a partnership betweenGovernment which supplies water through MOI, the SGB which has the dominantrole of managingopractically all major agricultural operations from landpreparation to harvesting and the tenant who supplies labour and is a veryjunior partner in this triumvirate He has little or no choice in what togrow (for cotton and now wheat decisions are taken at SGB/GOS level) andto whom to sell and at what price. Further he also suffers from insecurityof tenure as tenancies are generally renewable annually. Land asset cannotbe mortgaged and hence is incapable of raising funds in institutionalsector. Centralized decision making and control of logistics for an areaof over 2.1 million feddans has brought in some inefficiencies of scale ofthe system into the production processes thus, affecting productivity.Individual initiatives and enterprise, which has brought about tremendousincreases in productivity the world over, have no or little scope inGezira's centralized system,. Government has recently taken initiatives topromote individual entrepreneur based agriculture intended to free thetenant from this centralized system. A tenants bank is being establishedwhich will advance credit to procure inputs, thus freeing tenants fromcentralized supply of inputs by the SGB.

1.2. During the meeting of the Minister of Agriculture with Division Chiefof Agriculture, World Bank government proposed that the GRP funds should bedeployed to pilotise a scheme for the entrepreneur tenants in Gezira withthe objective of enabling them to pursue privatized agriculture.Translated in operational terms it would mean that the tenants should beable to free themselves from the centralized system operated by the SGB.In the supervision mission of IDA (May 1991) agreement was reached on thebasic outlines of the pilot project ;and a sum of US$ 500,000 provided forit. These outlines are reproduced below:

i) It was agreed that funds in this pilot scheme will be utilizedfor:

a) procuring essential machinery like small tractors andessential spares (over and above certain number oftractors to be transferred by SGB in consultation withMOA)

b) tools and equipment for repairing small agriculturalmachinery

c) establishing a few entrepreneur based service centres

d) training of identified farmers in machine operation andmaintenance, also training in small farm management andmarketing

e) strengthening extension service in pilot area

ii) The pilot scheme will be operated in one or twoselected blocks of the Gezira scheme in which tenantentrepreneurs will be identified. GOS will

a) establish appropriate guidelines relating to thisproduction relationship which would essentially be with

2

MOI for irrigation

b) secure credit tie-up through ABS or the tenants's

cooperative Bank

C) allow them freedan in crop choice and marketing

d) arrange SGB actf c.s an optional provider of such servicesat cost to be paid by the tenant through an institutionalarrangement; al> that SGB provides free of cost

agriculture advi -ry services like extension etc.

2. Terms of ReferenceThe consultant, with his den knowledge of the production relations

and production process of Gezira, ill draw-up a scheme to operationalisethe objectives of the pilot projer and suggest a practical frame work for

its implementation. The following inter-alia, ought to be covered:

2.1 Pilot Area and Target Group

i) In consultation with SGB identify one/two blocks

ii) Identify the individual tenants or group for assistance under

the pilot project

iii) The size (both area and number of tenants and principalbeneficiaries) would be determined keeping in view the finances

available relative to investments required and consideration of

manageability.

2.2. List of Activities to be financed under the pilot project

Consultant will finalise the following:

i) Agriculture machinery - norm with coats

ii) Service center - List of items needed with cost

iii) Any other activity not included in the list in para 1.2 (i) but

considered desirbale. Full justification and cost be given.

iv) Targets and costs of C..:mer training.

v) Structure of T & V bE.'id extension service in pilot area

along with cost

vi) Determine norms for " t/GOS/tenants share in investment costs.

2.3 GOS ActionsIdentify the present practi; Es/rules/regulations that will require

change on the part of GOS/SGB/MOT itc. Illustratively the following are

mentioned;

i) Tenancy issue: Thin 3s much wider and complex issue and

subject of study by a.,other committee. This cannot be tackled

in the pilot project unless GOS directs otherwise.

ii)) New arrangement for supply of irrigation water by MOI to the

tenants (who are allowed free crop choice) to be spelt out

clearly. How this system will operate should be clearly

stated.

iii) Credit: The source of credit and credit supply mechanism will

need to be tied up. Credit should be available for inputs and

other agricultural operations. If need be individual tenant-

3

wise credit ceilings may be established by the financing bankand a simple mechanism of credit delivery and recoveryoperated.

iv) GOS directives: Draft of GOS decree/directives tooperationalise the scheme may be finalized.

Consultant will be expected to work in close cooperation withMOA/RPMU/MOI for the above items

2.4 SGB OperationsThere are a number of decisions involved in this area and some are

identified below:

i) Crop choice: Tenant in pilot area should be free in thisrespect.

ii) Land preparation: Tenant'should have own machine capacity,have freedom of access to private sector machinery and SGBmachinery should be optionally available

iii) Cultural operations: These are done by tenants at present.Additional machine capacity provided to tenants can make iteasier.

iv) Harvesting: Same as for (ii) above.

v) Marketing: He should be free to sell where he likes withoutany price control.

vi) Input supply: Tenants bank or ABS or other banks or all shouldbe obligated to provide credit. For inputs SGB should notforce its inputs on unwilling tenants. However, it couldoperate a sale window for these tenants on cash(or credit) andcarry basis.

vii) Extension and advisory services: These should be supplied byGOS/SGB free of charge. Strengthening of existing capacity todeliver more effective extension service may be studied andcosted proposals finalLsed.

viii) Define new role and ac:ivities of SGB relative to such tenantsin the pilot area.

2.5 ManagementSome small unit in MOA or RPMU should assume nodal responsibility for

managing the pilot project. Responsibilities may be defined andoperational procedures concretised.

3. Report periodOne month: Six weeks for submission of report and one week for

finalization after comments of MOA/MOI/IDA/SGB/RPMU are received.

ANNEX IIIRPMU

SALIENT FEATURES OF MONITORING SYSTEM

i) A small Project Monitoring Unit (PMU) comprising a junior statician cumeconomist and a numerator will be established directly under the ED. Itwill compile annual plans in prescribed formats to establish a good AnnualWork Program (AWP) which will serve as a planning and monitoringdocument. Its other important role will be to compile and update data forproject monitoring. It will function as the Secretariat fort the Sub-Committee on Planning and Monitoring (SCPM).

ii) The Project Management Committee will establish a SCPM under thechairmanship of ED with delegated powers to plan and monitor the project.

iii) Both Planning and monitoring functions would follow a structured system.Annual plans will be finaliszd in meetings with Implementing Agencies andwill be based on review of past performance, project targets, availability ofresources including logistics etc. Similarly for project monitoringstructured individual agency-vise meetings will be held every quarterwhich will be preceded by cc mpilation of data in reporting formatsdesigned for each agency. T ve results of these exercises will be compiledand circulated to IAs and oth er concerned.

iv) SCPM will also review, every month or once in 2 months, progress onprocurement matters. The Procurement Unit will establish a system ofcirculating a summary (in prescribed format) of procurement status to theconcerned Implementing Agencies.

1

Annex IV

PROCUREMENT AGENT / CONSULTANTTERNIS OF REFERENCE

Scope of Works / Services

The project intengls to procure under IDA finance approximately USD 3.5 million of

Workshop Tools and Equipment within the next twelve months. The project vill provide the

procurement Agent / Consultant with (a) a list of all Tools and Equipments to be procured along

with the specifications as prepared by the end user, (b) standard bidding documents required for

the purpose of Procurement under LIB / ICB systems laid down by IDA, (c) Sample of terms and

conditions of Contract. The procurement will be undertaken strictly in accordance with the IDA

Guidelines for procurement using the following procedures:-

A) Local Shopn c (rnationaLand Locall

B) Limited International Bidding

C) International Competitive Bidding

The bidders will be required to submit their assessment of the total value of the'Tools and

Equipment to be procured under each procedure along with their bids made in the approved

bidding documents.

Terms of Reference:

1. To act as a Procurement Agent /Consultant for the Client.

2. Upon receipt of the lists of the Tools and Equipment the P.A/C will check the

specifications and consolidate into appropriate manageable "lots" for the purpose of

identification, ease of bidding, and to facilitate the type of procedure to be used. He will

obtain the Client's approval to the three packages of equipment for procurement under

each of the three categories A,B and C listed above as also to the "lots" under each of

these categories. Only after such approval, will the next steps for procurement under

IDA guidelines be taken.

3. (a) In case of Procurement under local shoppintg:- (a) obtain competative quotations

from minimum of three reputable suppliers, evaluate quotations, nominate lowest

responsive bidder and submit report to the Client for approval, (b) upon receipt of

approval from the Client place order with supplier/s procure goods and ship the

goods.

(b) In the case of procurement under LIB

i) The first step would be to prepare a list of prospective bidders and to

furnish it to the client for prior approval. IDA guidelines require that

bidders should be selected from as many member countries as possible.

2

ii) To solicit bids from the suppliers in approved list of bidders as per IDAbidding documents.

iii) Open bids publically as prescribed in the bidding documents and prepare arecord.

iv) Evaluate all bids received, and submit to the Client an Evaluation Report,detailing the most suitable offer for each item or group of items forappoval by the client.

v) On receipt of instruction to proceed Agent shall place an order on thechosen supplier in accordance with the terms and conditions of thecontract as agreed with the client; shall expedite performance of thesupplier to ensure that goods are supplied and shipped in accordance withcontractual delivery dates.

(c) In the case of procurement under ICB: placing of relevant advertisement, issueof bidding documents, receipt and opening of bids, and evaluation of the same.Making recommendation on the award of contract to the Client; Client will seekIDA clearance and on receipt of no objection will advise PA/C to take steps foraward of contract to the lowest evaluated bidder; negotiation and award ofcontract. Expediting of goods for delivery.

All bids will be evaluated within 30 days from the date of bid opening on Technical andCommercial aspects as per predetermined criteria detailed in the Bidding Documents, andrecommendations made to the Client for award of contract to the lowest evaluatedresponsive bidder(s).

Within 10 days of the Client's approval for award of Contract(s) the Consultants shallissue award letters and arrange for the signing of the contracts between the Supplier andClient in accordance with the terms and conditions of the Contract as agreed with theClient.

General Points

i) Instruct suppliers to package label and transport goods in the manner as set downby the Client.

ii) If goods are found to be damaged or lost the Agent will assist the Client in thesubmission of any claim and take appropriate action or instructions from theClient to arrange the repair or replacement of the item concerned.

iii) Produce a monthly statement showing orders placed and delivery dates.

iv) Expedite shipment of goods through the concerned Suppliers and furnish advanceintimation to the Client.

-3

v) Maintain on behalf of the Client all Bidding Documents, Bid Bonds, PerformanceBonds and the like, and take action as and when necessary to ensure the validityof the same. Later to transfer all these documents to the client on completion ofthe performance of the contract.

vi) Any other procurement duties arising from above so entrusted by the Client.

Financial Mlat(ers

The fees and charles for the tasks mentioned in the TORS above may be stated by thebidders either in lumpsum or in % of the total procurement value. For the purpose of totalprocurement value (USDollars 3.50 million) it may be assumed that value of procurement undereach of the three packages namely local shopping, LIB and ICB will be 1/3rd each of the totalvalue to be procured. The bids will be compared by converting the bids offered in % terms intolumpsum terms on the basis stated above.

Annex (V)GEIZRA REHABILITATION PROJECT (CR 1388 SU)

STATEMENT OF IDA FUNDS POSITION.

AS AT 30 APRIL 91

COMPONENT WISE (SDR)

DETAILS ALLOCATION ACTUAT TOTAL TOTAL EXPECTED TOTAL NET

DISBURSE COMMITMENTS D S4 EXPENSES COL54COL6 BALANCECOYNITED

1 2 3 4 6 7 8

1. GATES REG EQUP2. CANAL MAINTENANCE 1,601,879 1,511,784 90,095 1,601,879 1,601,879 03. DRAINAGE 0

PUMPING STATION 1,563,753 1,375,519 150,640 1,526,159 1,526,159 37,594j. SENNAR DAM 11,149,805 3,055,601 1,729,802 4,785,403 6,369,615 11,155,018 (5,213)

6. AGRIC: MACHINERY 5,558,979 5,346,129 121,932 5,468,061 157,033 5,625,094 (66,115)7, RESEARCH STATION 204,428 104,428 104,428 71,385 175,813 28,615

8. SEED PRQPOGATION. 132,811 51,812 51,812 115,988 167,800 (34,989)

9. PILOT SCHEME 647,280 90,005 300,251 390,256 641,889 1,032,145 (384,865)

10. WORKSHOP 3,716,954 539,786 14,631 554,417 2,776,921 3,331,338 385,616

11. VEHICLES 7,319,443 5,552,421 24,129 5,576,550 1,080,461 6,657,011 662,432

12. ROADS 0 0 0

13. TELECOMMINICATION 0 0 0

14. GEZIRA LIGHT RAIL 0 0 0

15. NEW ROLLER GINS 6,944,566 101,575 840,769 942,344 6,000,000 6,942,344 2,222

16. RENOVATION GINNERIES 14,133,021 11,388,027 1,952,687 13,340,714 122,192 13,462,906 670,115

17. SCHISTOGMIASIS 2,595,276 1,526,130 20,610 1,546,740 679,054 2,225,794 369,482

18. RURAL WATER SUPPLY 7,702,244 3,572,431 3,426,363 6,998,794 879,002 7,877,796 (175,552)

19. STAFF HOUSING 107,700 92,449 16,182 108,631 108,631 (931)

•A RPMU 3,431,657 2,393,957 2,174,719 4,568,676 34,188 4,602,864 (1,171,207)

SGB MANGEMENT 710,791 110,792 110,792 600,000 710,792 (1)TRAINING /TA 3,177,124 2,614,766 373,597 2,988,363 211,728 3,200,091 (22,967)

23. STUDIES 1,093,438 897,803 167,398 1,065,201 96,154 1,161,355 (67,917)

24. REHABILITAION OF EMC 0 0 0

25. DESILTING OF CANALS 2,000,000 0 2,000,000 2,000,000 0

26. PPF 268,963 268,963 68,963 268,963 0

27. INSURANCE 67,699 67,698 67,698 67,698 1

28. SPECIAL ACCOUNT 798,482 198,482 0

29. UNALLOCATED 72,189.. .... .. . . . . . . . . . . . . . . . .I. . . . . . . . . . . . . . . . . . . . . .

TOTAL 74,127,811 41,460,558 11,403,805 52,d64,363 21,835,610 73,901,491 298,509

(PREPARED BY RPMU )


OFFICE MEMORANDUM

DATE: May 29, 1991

TO: J. Shivakumar - Division Chief AF2AGCopy Brian Falconer, Portfolio Manager

FROM: Satish Kumar - Task manager aka

EXTENSION: \

SUBJECT: Back-to-Office Cum mission report - Supervision Mission (May 1991)on Sudan Gezira Rehabilitation Project (Cr.1388-SU)

The mission comprising Satish Kumar and A. Bichara conducted the supervision of GRP fromV 5 through May 20, 1991. Highlights of mission work are stated below:

Proiect Performance

1. Overall this multi-component project continued to do well and disbursed over SDR 5 million inthe last seven months against annual average of SDR 7 million in the past. Out of 19 active components6 performed excellently, 8 gave average to average + performance and in 5 (vehicles, workshops,drainage MIS and canal maintenance) the progress was tardy (in 2 due to procurement process delays).The star performers in the current year are the rural water, pilot scheme, renovation of old gins, studies,training and to an extent Sennar dam and pumping station component of canal operation and maintenance.

2. Rural water in particular achieved 100% targets in one sub-component and 81% in another andinnovatively raised local costs through public contribution made by beneficiary rural communities tobridge budgetary gaps when GOS funding dried up. Ginneries performed excellently and entire crop ofseed cotton was ginned in record period of 3 1/2 months. Two gins were rehabilitated on schedule andp--irement process for new high tech roller gins was set in motion. Pilot farm gave yet another year of, ig performance achieving upto 300% higher productivity than the scheme average. After givinggood account in reaching about 70% coverage in schistosomiasis control the BNHP is now set forincreasing manyfold coverage under its sanitation program. The hung drainage component will move asGOS has agreed to fund a downsized version of this program halted as a result of suspension of ArabFund disbursement. Sennar dam-both workshop and dam rehabilitation contract process - is on course, sois the studies component and agriculture machinery procurement is nearing completion. Trainingcomponent has already exceeded project targets in foreign training component though inland trainingeffort by MOI has been poor due to constraint of budgetary provisions.

3. Following consultant's recommendations RPMU's new monitoring system was given final shapeand with selective strengthening in place, project monitoring is expected to improve substantially.Introduction of MIS, held up as phase I fund requirements far exceeded fund availability, will now moveforward as SGB/RPMU have completed the downsizing exercise. The irrigation components of canalstructures and canal maintenance (pumping station) have got over their procurement problems and goodprogress is expected in the coming months.

4. GOS has stepped in with funding arrangements on schemes affected by AF/SF suspension.Provisions for some of these have been included in 1991/92 budget, now under finalization.

-2- May 28, 1991

Highlights of mission actions

5. Several implementation issues were addressed paving the way for speedy implementation. One ofthe major breakthrough was achieved in securing GOS agreement to pilotise a scheme for privatisingagriculture in the irrigated sector namely the Sudan Gezira Board. SGB presides over a type of collectivefarming in over 2.1 million acres with over 110,000 tenants and continues to face interminable problemsof management, demotivation, centralized and inefficient logistic besides spawning an adversarialrelationship with growers operating in a system with skewed incentives. The pilot project will addressthese issues.

Pilot Project for privatized agriculture

6. Following a suggestion mooted in the meeting Division Chief AF2AG had with the Minister ofAgriculture, the mission concretized the outlines of a pilot scheme for privatised agriculture in the Gezirascheme. This pilot scheme will be located in the area commanded by the pilot farm. The pilot projectv" ipport government initiatives already underway to free the tenants from the centralized systemo,_ed by SGB. It will provide investment support for procuring tractors and spares for the tenants,establishing repair and service centres, strengthening extension service and training farmers in managingcrop production in the new environment. A short term consultant will draw up plan of operations forimplementing the agreements reached which involve a range of changes in production relationships androles of SGB and Ministry of Irrigation and several parastatals. Whatever happens in Gezira will bereplicated elsewhere in Sudan and therein lies the value of this innovation. This may well be thebeginning of the end of centralized parastatal run collective farming in Sudan.

Strengthening RPMU for effective project Supervision

7. This multi-component project being implemented by ix major agencies and several sub-agenciesrequires deft handling and effective follow-up and monitori.g hitherto not practiced. Following thisdiagnosis a consultant was appointed to suggest an effective project monitoring system and based on hisreport the mission finalized the new system along with proposals for selective strengthening of RPMUs(,-- to be in place. As a result the unit will now be able to provide effective leadership to the project intI maining two and a half vital years of project implementation.

Ginneries

8. The mission has sensitized GOS and SGB on the need to re-structure the ginneries and possibly toclose down three to five old gins in view of the fact that five gins have been rehabilitated and 2 new hightech roller gins will replace 2 old gins to be written off. SGB is expected to estimate the annual cottonproduction in view of new government policy for diversifying agriculture in irrigated areas (which meanscotton will no more be the king crop) and consistent with improved ginning capacity, to determine theoptimum number of units it should maintain and operate.

Workshops

9. The mission succeeded in convincing GOS/SGB/RPMU that allocation on this component neededto be downsized in view of the recent GOS policy to support private sector capacity in agriculturalmachines for land preparation and harvesting. The additional capacity in SGB workshops and itsstrengthening for the above operations would, therefore, not be needed. A sum of half-a-million dollarsthus saved was diverted to the innovative pilot project for privatized agriculture in Gezira.

-3 - May 28, 1991

strengthening for the above operations would, therefore, not be needed. A sum of half-a-million dollars

thus saved was diverted to the innovative pilot project for privatized agriculture in Gezira.

Further support to research

10. After providing support to pilot farm and Agriculture Research Cooperation in the past, the

mission has picked up Hydraulic Research Center for special attention so that adaptive and field research

in irrigation systems improves water availability for crops. A few studies have been identified for

financial support. A water management advisor had been selected internationally last year and is

providing appropriate support and guidance in this field.

The following documents are attached:

1) Aide-Memoire2) Form 5903) OM on mission objectives & TORs

4) Draft Telex to GOS

c.c. Madavo, Lethem, Brown, Miovic, Carter, Mubsin, Omar, Walker, Bichara, Bhattacharya, Vaughn,

Deshpande, Nugyen (Nairobi)

The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043178047INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SDINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

June 2, 1991


Dear Sir,

Subject: Sudan Gezira Rehab. Project (Cr.1388-SU)Quarterly Report January-March 1991.

We acknowledge the receipt of the above document. The progress reported in this document isalready covered in the comments and observations made by the IDA mission which conducted thesupervision of GRP from May 5 through May 20, 1991. Our comments are as follows:

1) We in particular would urge the early submission of audited statement of accounts for theyear 1989/90, which became overdue on April 1, 1991.

2) We also look forward to the change in the format of these reports in future, as a resultof the installation of the new system of management monitoring.

3) We look forward to early finalization of AWP for 1991/92 in terms of the agreementsreached with the last supervision mission. We hope that, as agreed and specified inAnnex III to the last aide-memoire (May 1991), you will conduct agency-wise planningmeetings with each Implementing Agency and finalize next year's work program basedon the relevant considerations. These should then be reflected in an appropriate format.Annex I to the aforesaid aide-memoire can serve as a model for physical program.However, financial allocations for the year should also be indicated as far as possible.

Best regards.

Yours sincerely,

Agricultural Services SpecialistTask Manager

c.c. Shivakumar - Falconer - AF2AG

c.c. EA Files

RCA 248423 - WUI 64145


OFFICE MEMORANDUM

DATE: April 27, 1991

TO: J. Shivakumar, Division Chief - AF2AG -

FROM: Satish Kumar -lt (j

EXTENSION: \

SUBJECT: TORS for Supervision Mission (May 1991) for Sudan GeziraRehabilitation Project (Cr.1388-SU)

In terms of the mission objectives already circulated (copy attached), the following will be theTORS of the mission members: Satish Kumar (leader) and A. Bichara:

A.Bichara: He will review the progress of implementation of the schemes in the irrigation component ofthe GRP. In particular he will attend to the following tasks:

a) To draw up a revised implementation schedule for the contract for rehabilitation of theSennar dam;

b) To review and firm up schedules for completion of studies entrusted to the HydraulicResearch Center;

c) To address issues facing the implementation of drainage works and installation ofcanal gates and structures

d) Review progress of various contracts

He will assist the mission leader in any other tasks that may be entrusted to him in the course ofthe mission. He will draw up a written report in respect of his items and furnish to the mission leader forappropriate incorporation in the aide-memoire.

Satish Kumar: He will review progress of implementation on all the other items. He will take anupdate on the latest status of disbursements/commitments/balance and address the funding issues, if any.Progress on audit of accounts will be reviewed. Procurement issues will be addressed and update takenon major contracts. As leader, he will organize the conduct of supervision, field visits and meetings withGOS and its agencies. He will draw up and circulate the aide-memoire. At the conclusion of themission, he will submit a BTO Report to the Division Chief and others concerned.

c.c. A. Bicharac.c. EA Files

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BTKHARTOUM, SUDAN AUGUST 7, 1991.ATTN: S.K. BHATTACHARYAREG GEZIRA AND SUGAR REHAB PROJECTS (CR. 1388 SU AND 1506 SU) AND

YOUR TELEX OF AUGUST 6.AAA) SUNIL - COULD YOU REPEAT THIS TELEX AS IT HAS BEEN RECEIVED

PARTLY GARBLED, PARTICULARLY PORTION (BBB). FROM WHAT EYE HAVE BEEN

ABLE TO READ CLEARLY EYE RESPOND BELOW:

BBB) EYE AM SEPARATELY POUCHING THE EVALUATION REPORT ON GRAB LOADERS

IN CASE YOU NEED IT. EYE HAVE NOW ASKED SAFI TO STAPLE THE LETTER TO

THE ATTACHMENT AND TO WRITE ON THE FORWARDING LETTER THAT THE

ATTACHMENT IS STAPLED. THIS, EYE HOPE, WILL ENSURE THAT ATTACHMENTS

DONT GET MIS-LAID AT ALL. INCIDENTALLY SPIC RESPONSE TO YOUR QUERIES

ON GRAB LOADERS HAS NOT BEEN RECEIVED YET. WILL SEND YOU WHEN

RECEIVED.

CCC) REG. LOCAL CONSULTANT FOR SILT/WEED STUDY ALL THE THREE

RESPONSIVE BIDDER ARE LOCAL SUDANESE FIRMS. EXECUTIVE DIRECTOR RPMU

TOLD ME THAT THEY WOULD LIKE TO INVESTIGATE THE FIRMS CAPABILITY BY D

MEETING THOSE PROPOSD TO BE ENGAGED, THEIR PAST WORK IF ANY ETC. TO

ENSURE THAT THEY HAVE THE CAPACITY TO UNDERTAKE THE STUDY. THEY WILL

ALSO DISCUSS THEIR PROPOSED PLAN WITH THEIR KEY PERSONNEL TO SEE IF

THEY CAN HANDLE THE ONEROUS TASK. SINCE THIS IS A NEWLY SET UP

COMPANY, I BELIEVE THESE INVESTIGATIONS ARE DESIRABLE AND NECESSARY.

THE ISSUE TO ADDRESS IS : IF THEY FIND THIS NEW COMPANY INCOMPETENT,

WHAT DO THEY DO NEXT? THREE OPTIONS OCCUR TO MY MIND:

(1) THEY INVITE THE BEST TECHNICALLY EVALUATED BIDDER AND NEGOTIATE

PRICE SO AS TO REDUCE IT TO A REASONABLE LEVEL.

(2) INVITE THE SECOND LOWEST IN PRICE AND NEGOTIATE WITH HIM.

(3) RE-INVITE TENDERS BY CHANGING THE CRITERIA FOR EVALUATION TO THE

EFFECT THAT PRICE PROPOSALS OF ONLY THE TECHNICALLY BEST EVALUATED

WILL BE OPENED AND PRICE NEGOTIATED OR GIVE PRICE A LOW WEIGHTAGE OF

ONLY 5 PER CENT.YOU WOULD BE IN A BETTER POSITION TO JUDGE WHICH OPTION, IF ANY, CAN

BE JUSTIFIED UNDER OUR PROCUREMENT RULES.

DDD) REG. FOUR 4WD STATION WAGONS: FOR THE REASONS GIVEN BY YOU IN

YOUR TELEX OF MAY 29, THERE IS NO POINT IN RE-INVITING THE BIDS. EYE

THEREFORE FEEL THAT WE MAY ACCORD NO OBJECTION TO SPIC PROPOSAL BASED

ON EVALUATION TO AWARD THE SUPPLY CONTRACT TO THE LOWEST EVALUATED

RESPONSIVE BIDDER MITSUI.BEST REGARDS,SATISH KUMAR

=08080556

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f b enAILIIAIIUN PROJECTRehabilitation Project Management Unit (R. P. M. U.)

rs - u.-iTeig. Gezira RehabilitationTelex No. : 22224 ( R. P. M. U. ) riy

Telephone No. : 75776 - 76727 V VWWY c ullsa.P. O. Box 3918 Khartoum eYY -VIV T tirili

Sudan 'f l A

Ref

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- The World Bank 5 th Floor, AAAID BId. Tel. Nos.71069/78043/7804 7



August 5, 1991

Executive Director,RPMUKhartoum

Dear Sir,

Subject: Sudan Gezira Rehab Project

(Cr.1388-SU) GRP 71 reg. rehabilitationof slow sand filters

Please refer to your letter No. GRP 71 dated 4 August, 1991 on the subject. To enable us to

process this proposal, we would need the following information and documents which unfortunately have

not been linked with the proposal. In future please furnish this information invariably with the proposal,

as has been requested by us innumerable times in the past.

1) Approved allocation in US$ (refer to latest statement)

2) a) whether ICB/LCB

b) whether bidding document cleared by IDA. Please give reference of clearance given.

3) Please furnish copy of bidding document

4) List of items for which bids invited.

Best regards.

Yours sincerely

(Satish Kumar)Agricultural Services Specialist

Task Manager

c.c. EA Files

RCA 248423-WUI 64146


-SUBJECT: TRAINING FOR DR. ZUBEIR-DOCUMENT NAME: ZUBEIR-DRAFTED BY: SKBHATTACHARYA/ZQ-EXTENSION: 34305-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC: MS. JONES, MR. FALCONER (O/R)-CC:

IBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-ATTN. SATISH KUMAR AND COPY TO DESHPANDEBTWASHINGTON DC August 7, 1991SUDAN GEZIRA REHAB PROJECT (CR. 1388-SU)(AAA) YOUR TELEX OF AUGUST 7. WE HAVE NO OBJECTION TO YOUR PROPOSALCONCERNING SHORT TRAINING COURSE FOR DR. ZUBEIR ON PROJECT MANAGEMENTAND EVALUATION COMMENCING SEPTEMBER 23.(BBB) REGARDING YOUR LETTER OF JULY 21 TO FALCONER ON BCCI COLLAPSE,

OUR ENQUIRY FROM LOAN DEPARTMENT REVEALS THAT DISBURSEMENT UNIT IN

NAIROBI HAD RESPONDED EXIM BANK AND NEI CLARKE CHAMPAN LTD. ON JULY23 ABOUT LETTER OF CREDIT. IN SHORT THE PROCEDURE REQUIRES A REQUESTFROM EXIM BANK TO AMEND NAME OF NEGOTIATING BANK FOR OUTSTANDINGLETTER OF CREDIT OPENED THROUGH BCCI, LONDON FOR WHICH SPECIALCOMMITMENTS WERE ISSUED BY THE WORLD BANK. SUGGEST YOU ADVISEPROJECT AUTHORITIES TO DIRECT THEIR FUTURE QUESTIONS, IF ANY, TO OUR

NAIROBI OFFICE.(CCC) WE ARE REPEATING OUR TELEX OF AUGUST 6 AS REQUESTED IN YOURTELEX OF AUGUST 7. PLEASE SEND RPMU LETTER AND EVALUATION REPORT ON

SILT WEED CLEARANCE NOT RECEIVED ALONG WITH YOUR LETTER OF JULY 28.

WE WISH TO REVIEW BEFORE COMMENTING ON IT. THERE IS NO HARM IN

ASKING FOR ADDITIONAL INFORMATION ON PAST PERFORMANCE AND EXPERIENCE

ETC., WHICH EXERCISE SHOULD HAVE BEEN DONE BEFORE ASSIGNING

QUALIFYING MARKS ON TECHNICAL PROPOSALS IF THERE WERE DOUBTS.REGARDS. BHATTACHARYA/SHIVAKUMAR

=08080619

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-SUBJECT: GEZIRA REHAB PROJECT-DOCUMENT NAME: MIS-DRAFTED BY: SKBHATTACHARYA-EXTENSION: 34305-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-ATTN. SATISH KUMAR WITH COPY TO DESHPANDEBTWASHINGTON DC August 7, 1991GEZIRA REHAB PROJECT (CR. 1388-SU). YOURLET OF JULY 29 REGARDING MISCOMPONENT FOR US DOLLARS 927,000. OUR INITIAL COMMENTS ON DOCUMENTSATTACHED TO YOUR LETTER ARE AS FOLLOWS.(AAA) THE APPOINTMENT OF CONSULTANT SHOULD BE THROUGH SHORT LIST AND

NOT SOLE SOURCE OR ADVERTISEMENT. WE REQUIRE THE SHORT LIST AND ITSBASIS (I.E. QUALIFICATION OF EACH CONSULTANT TO ESTABLISH THAT THEY

ARE CAPABLE TO BE INCLUDED IN THE LIST).(BBB) PROCUREMENT OF VEHICLES, COMPUTERS AND OTHER SUPPLY ITEMS WILL

NOT FORM A PART OF THE CONSULTANTS CONTRACT AND WILL BE PROCUREDSEPARATELY ACCORDING TO IDA PROCUREMENT GUIDELINES AND PROCEDURES

SPECIFIED IN THE CREDIT AGREEMENT. THE CONSULTANT'S INPUT, IFNECESSARY, ON SPECIFICATIONS ETC. CAN BE REQUESTED.

(CCC) TOR FOR THE APPOINTMENT OF CONSULTANT SHOULD BE REVIEWED BY

IDA AND CLEARED BEFORE INVITING PROPOSALS.(DDD) THE PACKAGE CONTAINING LETTER OF INVITATION, SHORT LIST, TOR,

CRITERIA AND PROCEDURES FOR SELECTION OF THE CONSULTANTS AND

CONDITIONS OF CONTRACT SHOULD BE PREPARED ACCORDING TO BANK'S SAMPLE

FORMS OF CONTRACT FOR CONSULTANTS, LOI AND SUPPLEMENTARY INFORMATION

ALREADY PROVIDED TO PROJECT AUTHORITIES. THIS PACKAGE SHOULD BE PRE-

REVIEWED BY IDA BEFORE INVITING PROPOSALS.(EEE) SUNIL WOULD PLAN TO VISIT SUDAN IN SEPTEMBER AND AS SOON AS

DATES ARE FINALIZED WILL INFORM YOU BY TELEX.REGARDS. SHIVAKUMAR.

=08080612

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BTKHARTOUM, SUDAN , AUGUST 7, 1991ATTN: SHIVAKUMAR DIV. CHIEF - AF2AGUNDER SUDAN GEZIRA REHAB PROJECT (CR 1388 SU) COMPONENT NO. 20 RPMU,

WE HAVE BEEN SPONSORING TRAINING FOR RPMU STAFF AND EXECUTIVES. AN

UNDERSTANDING WAS REACHED THAT 2-3 EXECUTIVES OF RPMU WILL BE

SPONSORED FOR TRAINING INCLUDING THE EXECUTIVE DIRECTOR IN THE NEXT

TWO YEARS. WE HAVE RECEIVED A PROPOSAL FOR TRAINING FOR DR. ABDALLA

MOHAMED EL ZUBEIR, EXECUTIVE DIRECTOR RPMU FOR A 4 WEEK COURSE IN

''PROJECT MGT. AND EVALUATION'' TO BE CONDUCTED BY USDA AT THEIR

GRADUATE SCHOOL IN WASHINGTON DC. THE APPROXIMATE COST OF THE

TRAINING COURSE WILL BE USDOLLARS 10,300 COMPRISING (1) RETURN AIR

TICKET IN ECONOMY CLASS USD - 3000 (2) PER DIEM TO COVER BOARD AND

LODGING AT USD 135 FOR 30 DAYS PLUS SOME TRAVEL EXPENSES TOTALLING

USD 4350 AND (3) TUITION FEES USD 2950. I SUPPORT THIS PROPOSAL. DR.

ZUBEIR HAS SPENT NOW NEARLY 1 1/2 YEARS AT THIS JOB AND SECURED

IMPRESSIVE IMPROVEMENT IN PROJECT PERFORMANCE. AS THE PROJECT IS

LIKELY TO CONTINUE FOR A MINIMUM OF 2 YEARS MORE, THE SHORT TRAINING

COURSE WILL BE USEFUL AND HELP DR. ZUBEIR IN BETTER MANAGEMENT OF THE

PROJECT IN THESE CRUCIAL YEARS. PLEASE CONVEY YOUR APPROVAL SO THAT

DR. ZUBEIR MAY BE ASKED TO REGISTER FOR THE COURSE WHICH COMMENCES ON

SEPTEMBER 23, 1991 AND LASTS TILL OCTOBER 18, 1991.

BEST REGARDS,SATISH KUMAR.NNN/SH

=08080556

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ZCZC AFRF7478 F2AS7910

SUDAN GEZIRA REHABILITATION PROJECT (CR.1388SU)

WDIAL.AF2AGOINFO

-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: IRA.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA

-INTBAFRAD-KHARTOUM, SUDAN-ATTN SATISH KUMARBTWASHINGTON DC August 6, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU) AND YOUR TELEX OFAUGUST 6 REGARDING GRP60 AND MINISTER OF IRRIGATION APPROACHING YOU

ON THE SUBJECT. PLEASE RESPOND TO OUR TELEX OF JULY 22 IN RESPONSETO YOUR JULY 15 MEMORANDUM. OUR JULY22 TELEX IS REPRODUCED BELOW:QUOTEADDRESSED TO IBRDKHA, ATTN. SATISH KUMARRE SUDAN GEZIRA REHABILITATION PROJECT (CR. 1388-SU) - YOURMEMORANDUM OF JULY 15 REGARDING GRP 60.REGRET RPMU RESPONSE IS UNCLEAR AND DOES NOT ANSWER OUR SPECIFIC

QUERIES. WE WILL NOT BE ABLE TO CLEAR THIS PROCUREMENT UNLESS WE

HAVE THE FOLLOWING:AAA. CORRECT PRICES QUOTED AT THE TIME OF BID OPENING BY ALL FIVE

BIDDERS FOR EACH ITEM (C AND F BY FOUR BIDDERS AND CIF BY ONLY BIDDER

WHO SUBMITTED CIF PRICES). NAMES OF THE BIDDERS SHOULD BE PROPERLY

CHECKED. C ITOH WAS NOT THE BIDDER NAMED IN THE EVALUATION REPORT

ATTACHED TO RPMU LETTER OF JUNE 1, 1991 ALTHOUGH THIS FIRM IS

REPORTEDLY THE LOWEST BIDDER UNDER RPMU TELEX OF JULY 7 SENT WITH

YOUR MEMORANDUM OF JULY 15. WE ARE FULLY CONFUSED IN THIS CASE AND

IT SEEMS NECESSARY THAT RPMU SHOULD SEND US DUPLICATE COPIES OF ALL

TENDERS RECEIVED ALONG WITH ALL OTHER CORRESPONDENCE EXCHANGED AFTER

BID OPENING AND A COPY OF BID DOCUMENT THAT WAS ACTUALLY ISSUED TO

BIDDERS.BBB. DID BID DOCUMENT AS ISSUED TO BIDDERS REQUEST PRICES IN CIF

QUERY.CCC. FURNISH THE INSURANCE COST PER UNIT QUOTED BY EACH BIDDER THAT

WAS REQUESTED TO QUOTE FOR INSURANCE AFTER BID OPENING.

DDD. DID RANKING ORDER OF BIDDERS ALTER BY COMPARISON OF PRICES ON

CIF BASIS, I.E. AFTER ADDING FOR INSURANCE COST PER UNIT AS COMPARED

WITH RANKING ORDER ON THE BASIS OF C AND F PRICES QUOTED AT THE TIME

OF BID OPENING QUERY.EEE. THE SPARE PARTS LIST FOR EACH ITEM WAS PROVIDED IN THE SCHEDULE

OF REQUIREMENT ASKING BIDDERS TO INDICATE PRICES. DID THE LIST

INCLUDE QUANTITY AGAINST EACH ITEM QUERY. IF NOT, ON WHAT BASIS COST

OF SPARES COULD BE ADDED IN THE BID PRICE FOR VEHICLES FOR COMPARISON

OF BIDS ACCORDING TO BID EVALUATION CRITERIA QUERY. IN PARA FIVE OFRPMU TELEX OF JUN 27 OUR ASSISTANCE WAS REQUESTED TO RESOLVE THIS

ISSUE. RPMU SHOULD DECIDE WHETHER SPARES ARE REQUIRED. IF SO, FOREACH ITEM WHAT QUANTITY. ONE OF THE BIDDER HAS NOT QUOTED FOR SPARESAT ALL. WHICH IS THIS BIDDER QUERY. IF HE IS BEING RECOMMENDED FORAWARD, ON WHAT BASIS CAN RPMU AWARD CONTRACT FOR SPARES IF SPARES AREREQUIRED QUERY. WE CAN ONLY ADVISE IF WE KNOW FULL FACTS WHICH ARENOT FORTHCOMING.FFF. HAVE THE BIDDERS QUOTED FOR SPARES ONLY UPTO 20 PERCENT OF THECOST OF VEHICLES QUERY. IF SO, ADDITION OF 20 PERCENT AS COST OFSPARES WOULD NOT AFFECT THE RANKING ORDER PREPARED ON THE BASIS OFCOST OF VEHCILES.GGG. WE WILL APPRECIATE YOUR INTERVENTION TO LET US HAVE ALLINFORMATION AND CORRECT FACTS AS SOON AS POSSIBLE.REGARDS, S. BHATACHARYA/BRIAN FALCONER, ACTING DIVISION CHIEF, AF2AGUNQUOTEREGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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SUDAN GEZIRA REHABILITATION (CR.1388SU)

WDIAL.AF2AGOINFO

-SUBJECT: SUDAN GEZIRA REHABILITATION (CR.1388-SU)-DOCUMENT NAME: GEZ.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

970 22324 =

RPMU-KHARTOUM, SUDAN-ATTN. DR. ABDALLA MOHAMED EL ZUBEIR, DIRECTORIBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-COPY SATISH KUMARIBRDNAI-INTBAFRAD-NAIROBI, KENYA-COPY THU HA NGUYENBTWASHINGTON DC August 6, 1991SUDAN GEZIRA REHABILITATION (CR.1388-SU).(AAA) YOUR TELEX OF AUGUST 3 REGARDING GRP74 FOR TRIAL GIN STANDS.WE HAVE REVIEWED THE EVALUATION REPORT AND BASED ON THE INFORMATIONPROVIDED WE HAVE NO OBJECTION TO YOUR PROPOSAL TO AWARD THE ABOVECONTRACT TO THE LOWEST EVALUATED RESPONSIVE BIDDER M/S CONSOLIDATEDHGM CORPORATION OF LUBLOCK FROM TEXAS USA FOR US DOLLARS 100596.(BBB) PLEASE INFORM THE BANK BY TELEX AS SOON AS CONTRACT IS SIGNEDAND SEND COPY AS SOON AS POSSIBLE.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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The World Bank 5 th Floor, AAAID Bld. Tel. Nos.71069/78043/78047INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 BRDSDINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

August 6, 1991

Dr. Abdalla Mohamed El ZubeirExecutive DirectorRPMUKhartoum.

Dear Dr. Zubeir,

Subject GRP (Cr.1388 SU)

I am in receipt of your letters concerning (1) GRP 60 (2) Tyres and Tubes for Rahad Corporationunder ARP III and (3) GRP 79 all dated August 4, 1991. I have taken up the matter with ourProcurement Advisor in Washington and`revert to you soon.

Best regards.

Y sincerely

Satish KumarAgriculture Services SpeciafisT-

Task Manager

c.c. EA Files

RCA 248423 -WUI 64146


August 6, 1991


Dear Sir,

Subject: Gezira Rehab Project (Cr.1388-SU)GRP 80 reg. rehabilitation of Sennar Dam

This refers to your letters No. 2-B-1 dated 29.7.1991 and 5.8.1991 for deputing engineers ofMOI/RPMU to London for technical evaluation of bids received for sennar dam rehabilitation. We haveno objection to 2 engineers of MOI/RPMU visiting U.K. for one week for the purpose at the totalestimated cost of US$ 6900 comprising (i) 2 x 2100 = 4200 towards return economy class tickets and(ii) per diem @ US$ 135 per head for 7 days for two totalling US$ 1890.

Our no objection is based on the stipulation that the engineers will assist in technical evaluationof the bids and not make commitments regarding fund availability or in matters for which decision vestswith the PPC or GOS or IDA.

Yours sincerely


Task Manager


RCA 248423 - WUI 64146

The World Bank 5 th Floor, AAAID BId. Tel. Nos.71069/78043/78047INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SD

INTFRNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

August 6, 1991


Dear Sir,

Subject: GRP (Cr.1388-SU) - GRP 75reg. cement and steel

With reference to your letter GRP 75 dated 5.8.1991, we respond as follows:

We invite your attention to our letter of June 5, 1991 whereby we conveyed (through attached

telexes) no objection for procurement of 6500 tons of Portland cement for US$ 409,000 and items 2,3,4and 5 for reinforcement steel for US$ 192,000 ie at a total cost of US$ 601,000. For details you mayrefer to our telex of April 23, 1991 on this subject which we are confident is available with you as

indicated by you subsequently in your letter of June 13, 1991 on GRP 75 and GRP 79. If the budget

allocation is US$469,750 you may appropriately reduce the quantities to fit within the allocation available,as suggested by you in para 2 of your letter of August 5, 1991. If you have specific savings to divert

for this item in order not to reduce the quantities, you may forward the proposal to us or better still, maybring along for discussions to save time. Since construction season is less than 2 months away, placingorders early is of utmost importance.

Our records show that we did not receive any correspondence from you on this subject after June

13, 1991.

Best regards.

Yours sincerely,

(Satish Kumar)Agriculture Services Specialist

Task Manager

c.c. EA Files

RCA 248423 -WUI 64146

ZCZC AFRF7381 RCA0886AF2AG AF2CO.TCP D.S.AF2AG.AF2SD

BT

KHARTOUM,SUDAN, AUGUST, 6, 1991.

ATTN: - BHATTACHARYA/SHIVAKUMAR.

REG. SUDAN GEZIRA REHAB PROJECT (CR. 1388-SU), AND CONCERNING BID GRP79 RELATING TO SENNAR DAM WORKSHOP TOOLS AND EQUIPMENT.

AA) PLEASE REFER TO YOUR TLX OF MAY 20 BY WHICH NO OBJECTION WASGIVEN HOWEVER IN PARA CCC ''LOT 6'' WAS NOT CLEARED. NOW RPMU HAVECLARIFIED THAT THE LOWEST EVALUATED BIDDER J.CLEAVE HAS INCREASED HISPRICES BY 9 PERCENT AND THEREFORE M/S TOOLQUIP INT. BECOMES THELOWEST BIDDER AS THEY MAINTAINED THEIR PRICES. RPMU HAS SUGGESTEDTHAT THEY MAY PLACE THE ORDER FOR LOT 6 WITH M/S TOOLQUIP INT. WEMAY GIVE OUR NO OBJECTION. PL RESPOND EARLY.

BB) RPMU AND MINISTER OF IRRIGATION HAVE APPREACHED ME TO EXPEDITEOUR RESPONSE ON GRP 60 CONCERNING VEHICLES. COULD YOU RESPONDQUICKLY. MY LAST LETTER ON THE SUBJECT IS DATED JULY 15, 1991.

CC) IN RESPECT OF SUPPLY OF TYRES AND TUBES FOR RAHAD CORPORATIONUNDER ARP III (CR. 1866-SU) RPMU VIDE THEIR TELEX RPMU/264/91 DATEDJULY 2, 1991 ADDRESSED TO YOU DIRECT HAD INTIMATED PRICE INCREASEDEMANDED BY THE LOWEST EVALUATED BIDDER (OUR NO OBJECTION WAS GIVENON MAY 3, 1991) AND ASKED FOR YOUR NO OBJECTION. THEY HAVE REMINDEDME TO REMIND YOU TO EXPEDITE RESPONSE.

BEST REGARDS.SATISH KUMAR.

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OFFICE MEMORANDUM


TO: S. K. Bhattacharya - AF2AG

FROM: Satish Kune

EXTENSION: \

SUBJECT: GRP (Cr.1388 SU) - Regarding- MIS

Please refer to my previous reference on this subject dated July 29, 1991. I had raised certainqueries and I have received the enclosed reply from RPMU, which supplements the information already

SDlied.

With regard to the information furnished in the enclosed letter I have reacted as follows:

1) Reg A: Asked for break-up of the consultant remuneration, as had in an earlier casebeen insisted upon by you.

2) Reg B: Made it clear that training provision will not be approved by us till we getdetailed proposals and that it can be separated from the main proposal of introductionof MIS with minimum local training/orientation

3) Reg C: Conveyed that we would require GOS assurance E this.

Best regards.

c

c.c. EA Files

The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043/7 8 0 4 7



August 5, 1991


Dear Sir,

Subject: Sudan Gezira Rehab Project(Cr.1388-SU) GRP 71 reg. rehabilitation

of slow sand filters

Please refer to your letter No. GRP 71 dated 4 August, 1991 on the subject. To enable us to

process this proposal, we would need the following information and documents which unfortunately have

not been linked with the proposal. In future please furnish this information invariably with the proposal,

as has been requested by us innumerable times in the past.

1) Approved allocation in US$ (refer to latest statement)

2) a) whether ICB/LCB

b) whether bidding document cleared by IDA. Please give reference of clearance given.

3) Please furnish copy of bidding document

4) List of items for which bids invited.

Best regards.

Yours sincerely


Task Manager

c.c. EA Files

RCA 248423- WUI 64146

The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043 /7804 7

INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215IBRDSD


August 5, 1991


Dear Sir,

Subject: Sudan Gezira Rehab Project(Cr.1388-SU) - MIS

This refers to your letter No. 1-B-8 dated July 30, 1991 received by us today. Our response is

as follows:

1) Reg A: Our Procurement Advisor will insist, as happened in the case of ginning

efficiency report, on the break-up to be furnished for considering no-objection.

2) Reg. B: Without detailed justification and proposals for training we cannot agree for any

allocation for this component. We can, however, consider delinking this component from

the main proposal of introduction of MIS. In other words it can be considered separately

later.

3) Reg. C: We would require a GOS assurance from Ministry of Planning to this effect.

Best regards.

Yours sincerely


Task Manager

c.c. S.K. Bhattacharya

c.c. E. A. Files

RCA 248423 - WUI 64145

SUDAN GEZIRA REHABILITATION PROJECTRehabilitation Project Management Unit (R. P. M. U.)Si--Ai19-.

Teig. Gezira RehabilitationTelex No. : 22224 ( R. P. M. U. ) Mi .' :li±iI1.Telephone No. : 75776 - 76727 V ' ( .' TV:P. 0. Box 3918 Khartoum VOV - YIyTy . CA

Sudan

Re fDate

pmt

. .......,

d' C

dC f

II.D

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-'1 -- M -

ZCZC AFRF7209 RCA0600AF2AG AF2CO.TCP HC1KHA3858AG2AG,.AF2SD

BTKHARTOUM, SUDAN AUGUST 3, 1991.ATTN: BHATTACHARYA/SHIVAKUMARREG. GRP (CR.1388-SU) AND CONTRACT GRP 74 CONCERNING TRIAL GIN STANDSAND REFERENCE YOUR TELEX OF JULY 18 ON THE SUBJECT. REPRODUCED BELOWIS THE RESPONSE FROM RPMU WHICH IS SELF-EXPLANATORY.

QUOTEWE REFER TO YOUR LETTER OF JULY 21ST 1991 ON THE ABOVE REFERENCEDSUBJECT AND ADVISE THAT SGB HAVE REQUESTED THE RPMU PROCEED WITH THEPROCUREMENT OF THE TRIAL STANDS ON THE BASIS OF AWARD TO THE LOWESTEVALUATED RESPONSIVE BIDDER AS PER THE TERMS AND CONDITIONS OF THEORIGINAL LIB DOCUMENT WITHOUT MODIFICATIONS.

WE THEREFORE CONFIRM INTENTION TO PROCEED AND AWARD A CONTRACT TOCONSOLIDATED HGM CORPORATION OF LUBLOCK TEXAS ON THE BASIS OF AFIGURE OF US DOLLARS 50298 PER UNIT (FIFTY THOUSAND TWO HUNDRED ANDNINETY EIGHT) INCLUSIVE OF SPARE PARTS() WE CONFIRM THAT THIS COMPANYWAS THE LOWEST EVALUATED RESPONSIVE BIDDERS.

WE SHALL BE PROCURING TWO UNITS. WE SHALL PROCEED ON THIS BASISUNLESS WE HEAR FROM YOU TO THE CONTRARY.

WE TRUST YOU WILL FIND OUR ACTIONS IN ORDERUNQUOTE.

BEST REGARDS,SATISH KUMAR.

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The World Bank 5 th Floor, AAAID Bld. Tel. Nos.71069/78043/78047INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SDINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

August 1, 1991

Dr. Abdalla Mohamed Zubeir,Executive DirectorRPMUKhartoum.

Dear Dr. Zubeir,

Subject:GRP(Cr 1388 SU)-Study on profitabilityof vegetable production in Gezira scheme

This refers to your letter no. 22-E-1/B dated 13-6-1991 on the subject above.Our comments areas follows:

The study gives a fairly detailed account of the present system of production,marketing,variouspractices followed,the perceived and analysed flaws in the system,costs and margins and furnishesconsiderable data on vegetable growing tenancies.It has also tried to determine the economics ofcommodity-specific exports which bring out the latent fact that without a realistic exchange rate scopefor exports may be severely limited.The suggested reforms program touches upon a number of areas butother than the 'proposed project',which addresses only a part of the technical inefficiencies,a pointedaction program with specific measures/options has not been detailed in the report.We give below someof the specific comments/suggestions:

1) Besides the proposed project what is additionally needed is a clear outline of the actionprogram for improvements in the existing infrastructure both for production andmarketing.In the area of production,for instance, the role and capabilities of ABS assource of credit to the tenants needs to be covered exhaustively.ABS also providesmarketing support for certain crops and it would be worthwhile to investigate if the Bankcan play some useful role in this area. For marketig ,a Place-specific study has beenproposed under the 'project' which understandably will give rise to an investmentprogram.

2) Need for research may not be limited to tomato and onions only .The role of ARC andthe resources it can deploy ought to be looked into.

3) Packaging for bulk transfer to wholesalers and retailers deserves more attention.Is thisalso not an area of desirable research for developing economical packing cases based onlocal materials?

4) Gezira has introduced 5 course rotation to include fodder as one of the regularrotatational crops.SGB should consider including vegetables as specific crop in rotation.Inview of the present mismatch between demand and supply(vegetables are a sellersmarket)even for home consumption ,there is need to relax the ceilings placed on land thatcan be brought under vegeta'ble cultivation.In perspective, the tenants need to be freedsubstantially from the restrictions placed under the regime of the directed agriculture in

RCA 248423 - WU1 64146

the matter of choice for the crops they wish to raise.The production relatonship shouldbe alterd to give them this freedom of choice.This choice would then more appropriatelyreflect the demands of the market, doing away with a number of infirmities in the present

system.

5) Fruit crops have hardly been bestowed any attention.

6) Processing has been dealt with only on as is basis.It would be hard to accept that food

processing has no scope.Its potential needs to be studied under some favaourableassumptions.

Yours sincerely,

(Satish Kum r)

cc EA Files


-SUBJECT: SUDAN - Gezira Rehab Project (CR. 1388-SU) Auditor's Report-DOCUMENT NAME: A:1388.SU.log-DRAFTED BY: Brian Falconer/mn-EXTENSION: 34194-AUTHORIZED BY: Brian Falconer, Acting Division Chief, AF2AG

BTWASHINGTON DC July 31, 1991970 22224 =-DR. ABADALLA MOHAMED EL ZUBEIR, EXECUTIVE DIRECTOR-SUDAN GEZIRA REHABILITATION PROJECT, KHARTOUM, SUDANIBRDKHA-INTBAFRAD-COPY S. KUMAR, KHARTOUM, SUDANATTENTION DR. ZUBEIR. WE ACKNOWLEDGE RECEIPT OF GEZIRAREHABILITATION PROJECT AUDITORS REPORT FOR THE YEAR ENDING 30 JUNE1990. THESE WERE ACKNOWLEDGED AS BEING ACCEPTABLE BY THE TASK

MANAGER, MR. SATISH KUMAR IN HIS LETTER TO YOU OF JUNE 24TH. BESTREGARDS, FALCONER

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-SUBJECT: SUDAN - Gezira Rehab Project (CR. 1388-SU) Auditor's Report-DOCUMENT NAME: A:1388.SU.log-DRAFTED BY: Brian Falconer/mn-EXTENSION: 34194-AUTHORIZED BY: Brian Falconer, Acting Division Chief, AF2AG

970 22224 =-DR. ABADALLA MOHAMED EL ZUBEIR, EXECUTIVE DIRECTOR-SUDAN GEZIRA REHABILITATION PROJECT, KHARTOUM, SUDANIBRDKHA-INTBAFRAD-COPY S. KUMAR, KHARTOUM, SUDANBTWASHINGTON DC July 31, 1991ATTENTION DR. ZUBEIR. WE ACKNOWLEDGE RECEIPT OF GEZIRAREHABILITATION PROJECT AUDITORS REPORT FOR THE YEAR ENDING 30 JUNE1990. THESE WERE ACKNOWLEDGED AS BEING ACCEPTABLE BY THE TASKMANAGER, MR. SATISH KUMAR IN HIS LETTER TO YOU OF JUNE 24TH. BESTREGARDS, FALCONER

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The World Bank 5 th Floor, AAAID Bld. Tel. Nos.71069/78043/7 8 0 4 7



July 29, 1991

My dear Sunil,

Subject: Sudan Gezira Rehabilitation Project(Cr. 1388-SU)

MIS is one of the important components of the multi-component GRP. In the latest component-

wise statement it figures at S.No 21 under SGB management with a provision of SDR 600,000 equivalent

to USD 780,000 available for it out of the total provision SDR 710,792. The purpose of this component

is described in para 4.24 of the SAR.

The brief history of this proposal is that M/S Australia Agriculture Ltd., along with their

consulting report on ginning efficiency, also gave a comprehensive proposal on establishing MIS in the

Gezira Project. This report was found acceptable to SGB, RPMU and government. A copy of this

project report is enclosed. It is a desirable proposal to implement after all the loose ends are tied up.

The present proposal is an abridged version of the phase I described in the project report. As

shown now in the annexes to the letter to RPMU No. 1-B-B dated 22.7.1991 (copy enclosed), the

program to be implemented now runs for about 12 months at a total cost of US$ 927,000 with break-up

given in the summary attached to RPMU letter of 15.7.1991.

I am forwarding this to you pre-liminarily for being prepared to discuss it with RPMU when you

arrive here later this month.

In the meanwhile I have asked RPMU for some additional information particularly on the

following points:

i) details on consultants and their qualifications together with rates of their remuneration as

proposed for costing conveyed in their letter of 15.7.91.

ii) details of training need and why foreign training is necessary.

iii) What will be status after the 12-month period of phase 1 is over and how will phase 2

and 3 be implemented. Further can phase 1 as now be re-structured be a stand-alone

phase should funds for subsequent phases be not available from GOS sources.

I will let you have the details of the replies received. In case you have any preliminary

queries/questions you may forwarded the same to me urgently so that I may ask RPMU to furnish us all

the required information.

Best regards.Yours sincerely

Mr. S. K. BhattacharyaProcurement AdvisorAF2AG (Satish Kumar)

Agriculture Services Specialist

c.c. J. Shivakurar (o/r)c.c. LA Files

RCA 248423 - WUI 64146

. ! / J )


July 29, 1991


Dear Sir,

Subject: GRP (Cr.1388-SU) - MIS

This refers to your letter 1-B-8 dated 22.7.1991 on the subject above. In order to process thisproposal, we would like to have information on the following:

i) details on consultants and their qualifications together with rates of their remuneration asproposed for costing conveyed in their letter of 15.7.1991.

ii) details of training need and why foreign training is necessary.

iii) What will be status after the 12-month period of phase 1 is over and how will phase 2and 3 be implemented. Further can phase 1 as now be re-structured be a stand-alonephase should funds for subsequent phases be no available from GOS sources.

Please furnish us the information at your earliest.

Best regards.

Yours sincerely,


Task Manager

RCA 248423 - WUI 64146

The World Bank 1818 H Streo' N.W. (202) 477-1234INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Washington, .C. 20433 Cable Address: INTBAFRADINTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS

July 29, 1991

Mr. Abdalla Mohammed El ZubeirExecutive DirectorRehabilitation Project Management UnitGezira Rehabilitation ProjectP. 0. Box 3918Khartoum, Sudan

Dear El Zubeir:

SUDAN Gezira Rehabilitation Project(Cr. 1388-SU)

We acknowledge with thanks your letter of July 14, 1991 forwarding a copy of the annual Workprogram for the year 1991-92.

With regards.

Yours sincerely,

B. FalconerActing Division ChiefAgriculture Operations

Eastern Africa Department

RCA 248423 - WUI 64145


July 28, 1991


Dear Sir,Sub: Cr 1388-consultancy for introduction

of private Sector in Slt/weed clearance

This refers to your letter 22-B-4/1/B dated 21.7.1991. We would be grateful if you could make

available to us a copy each of the bid proposals received by you from the 3 bidders.

Best regards.

Yours Sincerely,

Satish KumarAgricultural Services Specialist

C.C. EA Files.

RCA 248423 - WUI 64146


July 28, 1991

My dear Sunil,

Subject: Cr 1388 Su- Appointment of consultantfor introduction ofprivate sector intosilt/weed clearance

I enclose a self-explentory letter along with evaluation report on the bids which were invited

from local consultants in terms of IDA approvals. The tricky situation is that the lowest is nearly 3times cheaper but the bidder is totally new and there is question of confidence in his ability to deliver,even though he has made the grade in technical evaluation. The best is the technically highestevaluated bidder, whose costs are 2 and half times higher, as he has also proposed inputs fromforeign experts. When technical evaluation (weightage 85%) and price (weightage 15% ) areconsidered Friori is the winner. The bidding document provided that bids will be evaluated on thebasis of technical and price considerations with a minimum score provided for technical evaluation.All 3 bidders scored the minimum in technical evaluation. RPMU, in their enclosed letter,has not yetrecommended that the award be made as per recommendations of the evaluation committee. It has

only asked us to permit them to satisfy themselves that the best evaluated bidder is capable ofperforming the task. I believe this is a fair requirement and I propose to permit it. If you have anyadvice or comments, could you let me know by telex/Fax at the earliest so that I give RPMU the goahead.

Best Regards,

Yours Sincerely,

Sats KumarAgricultural Services Specialist

Mr. S. K. Bhattacharya,Procurement Advisor,A F.2 A G

RCA 248423 - WUI 64146

ZCZC AFRF6389 RCA0620AF2AG AF2CO.TCP FCA1KHA 3841AF2AGAF2SDBTKHARTOUM,SUDAN JULY 28, 1991

ATTN: BRIAN FALCONER

REG CR 1388 SU AND YR TLX OF JULY 26 CONCERNING UPDATE ON FORM 590RATINGS. EYE HAVE REVIEWED THE RATINGS PROPOSED IN THE LAST MISSIONAND WOULD RECOMMEND THESE TO BE RETAINED WITHOUT CHANGE WITH DETAILSAS FOLLOWS: AILABILITY OF FUNDS, TRG PROGRESS, TA PROGRESS AND

STUDIES PROGRESS RATED ONE REPEAT ONE AND ALL OTHER ITEMS RATED TWO

REPEAT TWO INCLUDING OVERALL STATUS TO BE TWO REPEAT TWO.

BEST REGARDS.SATISH

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The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043/780INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SCINTERNATIONAL.DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

July 24, 1991

Mr.Mohamed Abdalla El ZubeirExecutive DirectorRPMUKhartoum.

Dear sir,

Gezira Rehabilitation Project(Cr 1388 SU)- Auditor's Reportfor the accounts for the period ending June 30, 1990

We acknowledge the receipt of the above rep rt along with audited statements of the accountswhich are acceptable to us.

Best regards.

Yours sincerely,

(Satish Kumar)Task Manager

CC Brip FalconerCC Mini Naldo'CC EA Files

RCA 248423 • WU 64146


July 24, 1991


Dear Sir,

Subject: Gezira Rehab Project (Cr.1388-SU)Training for RPMU Staff

We are in receipt of your letter No. 22-E-4 on the subject above.

Whereas we are in the process of finding suitable course for the Executive Director, for otherswe would like to discuss the proposal before responding to the proposals.

Best regards.

Yours sincerely


Task Manager

c.c. EA Files

RCA 248423 - WUI 64146


-SUBJECT: SUDAN SUGAR REHABILITATION PROJECT (CR. 1506-SU) AND-GEZIRA REHABILITATION PROJECT (CR. 1388-SU)-DOCUMENT NAME: TLX.3-DRAFTED BY: S.BHATTACHARYA:ANGIE-EXTENSION: 34305-AUTHORIZED BY: BRIAN FALCONER, ACTING DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-ATTN. SATISH KUMAR

WASHINGTON DC July 24, 1991ADDRESSED TO IBRDKHA, ATTN. SATISH KUMARRE SUDAN SUGAR REHABILITATION PROJECT (CR. 1506-SU) AND GEZIRAREHABILITATION PROJECT (CR. 1388-SU)SATISH, THANK YOU FOR YOUR TELEX OF JULY 21 REGARDING YOUR SHORTMISSION FOR GRP IN AUGUST. I AM NOT PLANNING TO MOVE OUT OF HQBEFORE LAST WEEK OF AUGUST. I NEED TO VISIT KENYA BY END OF AUGUST.I HAVE NOT FINALIZED THAT MISSION SCHEDULE AS YET. I MAY BE ABLE TOCOMBINE THAT TRIP WITH SUDAN, AND MAURITIUS WHICH I PROPOSE TO DOAFTER COORDINATING WITH TMS. YOU MAY WISH TO GO AHEAD WITH YOURMISSION PLAN AND AS AND WHEN I AM IN SUDAN WE COULD DEAL WITHPROCUREMENT ISSUES THAT REMAIN UNRESOLVED.

REGARDS, BHATTACHARYA/FALCONER AF2AG

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The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043/78CINTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOF ENT Block 9, Khartoum Telex No. 22215 IBRD SEINTERNATIONAL.DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

July 24, 1991

Mr.Mohamed Abdalla El ZubeirExecutive DirectorRPMUKhartoum.

Dear sir,

Gezira Rehabilitation Project(Cr 1388 SU)- Auditor's Reportfor the accounts for the period ending June 30, 1990

We acknowledge the receipt of the above report along with audited statements of the accountswhich are acceptable to us.

Best regards.

Yours sincerely,

(Satish Kumar)Task Manager

CC Brian FalconerCC Mini NaldoCCEAFiles a.oi aq + 22--4

RCA 248423 -WU 64146


Teig. Gezira Rehabilitation 414;"1 -. d IIj jljalmTelex No. : 22224 ( R. P. M. U. )T ( : V4W1 ioiTelephone No. : 75776 - 76727 VOvy. y VWy :ugiP. 0. Box 3918 Khartoum eroLA11r'1A .

Sudan 1. 1

Ref . -.. b

Date... 67-9.... . .

WORLD BANK '

P.O.BOX 30577 77

KENYA - NAIROBI

Dear Sir,

Sub:- GEZIRA REHBILITATION PROJECTAUDITOR REPORT OF FINANCIAL-STATEMENTS

FOR THE PERIOD ENDING 30 JUNE 1990

We are pleased to enclose the above report'on Gezira Rehabili-tation Project for the period ending 30 June 1990 and shall be gratefulfor your acknowledgement.

Thanks.

Yours faithfully,

Abdalla Modamed-€1 ZubeirExecutive Director


Telg. : Gezira Rehabilitation jiTelex No. : 22224 ( R. P. M. U. )--<J J ITelephone No. : 75776 - 76727 yoyy\ - yIyVP. O. Box : 3918 Khartoum A

Sudan

Ref. ............ . A. -.

Date16/7/1991

World Bank, -Washington,Chief,AF2AG,

Att: Mr. Shivakumar dis ay L

Thro:- World Bank RepresentativeKhartoum.

Dear Sir,

Sub:- GEZIRA REHABILITATION PROJECTAUDITOR REPORT OF FINANCIAL STATEMENTS

FOR THE PERIOD ENDING 30 JUNE 1990

We are pleased to enclose the above report on Gezira Rehab-ilitation Project for the period ending 30 June 1990 and shall be gratefulfor your acknowledgement.

Thanks.

Yours faithfully,

Abdallk Mham El ZubeirExecutive Director


Teig. Gezira Rehabilitation 1 - j ihI Iaa 1 3Telex No. : 22224 ( R. P. M. U. ) 41

Telephone No. : 75776 - 76727 yovyl - V V: CA iP. 0. Box 3918 Khartoum T 41 . jA

Sudan

Ref a. J

Date: -... .-. ...

r

J IrZ


-SUBJECT: SUDAN - GEZIRA REHABILITATION PROJECT (CR. 1388-SU)-DOCUMENT NAME: GEZIRA.TLX-DRAFTED BY: S.BHATTACHARYA:ANGIE-EXTENSION: 34305-AUTHORIZED BY: BRIAN FALCONER, ACTING DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC July 22, 1991ADDRESSED TO IBRDKHA, ATTN. SATISH KUMARRE SUDAN GEZIRA REHABILITATION PROJECT (CR. 1388-SU) - YOURMEMORANDUM OF JULY 15 REGARDING GRP 60.REGRET RPMU RESPONSE IS UNCLEAR AND DOES NOT ANSWER OUR SPECIFICQUERIES. WE WILL NOT BE ABLE TO CLEAR THIS PROCUREMENT UNLESS WEHAVE THE FOLLOWING:

AAA. CORRECT PRICES QUOTED AT THE TIME OF BID OPENING BY ALL FIVEBIDDERS FOR EACH ITEM (C AND F BY FOUR BIDDERS AND CIF BY ONLY BIDDERWHO SUBMITTED CIF PRICES). NAMES OF THE BIDDERS SHOULD BE PROPERLYCHECKED. C ITOH WAS NOT THE BIDDER NAMED IN THE EVALUATION REPORTATTACHED TO RPMU LETTER OF JUNE 1, 1991 ALTHOUGH THIS FIRM ISREPORTEDLY THE LOWEST BIDDER UNDER RPMU TELEX OF JULY 7 SENT WITHYOUR MEMORANDUM OF JULY 15. WE ARE FULLY CONFUSED IN THIS CASE ANDIT SEEMS NECESSARY THAT RPMU SHOULD SEND US DUPLICATE COPIES OF ALLTENDERS RECEIVED ALONG WITH ALL OTHER CORRESPONDENCE EXCHANGED AFTERBID OPENING AND A COPY OF BID DOCUMENT THAT WAS ACTUALLY ISSUED TOBIDDERS.

BBB. DID BID DOCUMENT AS ISSUED TO BIDDERS REQUEST PRICES IN CIFQUERY.

CCC. FURNISH THE INSURANCE COST PER UNIT QUOTED BY EACH BIDDER THATWAS REQUESTED TO QUOTE FOR INSURANCE AFTER BID OPENING.

DDD. DID RANKING ORDER OF BIDDERS ALTER BY COMPARISON OF PRICES ONCIF BASIS, I.E. AFTER ADDING FOR INSURANCE COST PER UNIT AS COMPAREDWITH RANKING ORDER ON THE BASIS OF C AND F PRICES QUOTED AT THE TIME

OF BID OPENING QUERY.

EEE. THE SPARE PARTS LIST FOR EACH ITEM WAS PROVIDED IN THE SCHEDULE

OF REQUIREMENT ASKING BIDDERS TO INDICATE PRICES. DID THE LIST

INCLUDE QUANTITY AGAINST EACH ITEM QUERY. IF NOT, ON WHAT BASIS COST

OF SPARES COULD BE ADDED IN THE BID PRICE FOR VEHICLES FOR COMPARISON

OF BIDS ACCORDING TO BID EVALUATION CRITERIA QUERY. IN PARA FIVE OF

RPMU TELEX OF JUN 27 OUR ASSISTANCE WAS REQUESTED TO RESOLVE THIS

ISSUE. RPMU SHOULD DECIDE WHETHER SPARES ARE REQUIRED. IF SO, FOR

EACH ITEM WHAT QUANTITY. ONE OF THE BIDDER HAS NOT QUOTED FOR SPARES

AT ALL. WHICH IS THIS BIDDER QUERY. IF HE IS BEING RECOMMENDED FOR

AWARD, ON WHAT BASIS CAN RPMU AWARD CONTRACT FOR SPARES IF SPARES AREREQUIRED QUERY. WE CAN ONLY ADVISE IF WE KNOW FULL FACTS WHICH ARENOT FORTHCOMING.

FFF. HAVE THE BIDDERS QUOTED FOR SPARES ONLY UPTO 20 PERCENT OF THECOST OF VEHICLES QUERY. IF SO, ADDITION OF 20 PERCENT AS COST OFSPARES WOULD NOT AFFECT THE RANKING ORDER PREPARED ON THE BASIS OFCOST OF VEHCILES.

GGG. WE WILL APPRECIATE YOUR INTERVENTION TO LET US HAVE ALLINFORMATION AND CORRECT FACTS AS SOON AS POSSIBLE.

REGARDS, S. BHATACHARYA/BRIAN FALCONER, ACTING DIVISION CHIEF, AF2AG

=07230839

ALT RTD FROM:AFRO

IN DROPCOPY OF:F2AR

NNNN

I

SUDAN GEZIRA REHABILITATIC N PROJECTRehabilitation Project Management Unit (3. P. M. U.)

TeIg. Gezira Rehabilitation i.ill - AWJl 41iw

Telex No. : 22224 ( R. P. M. U. )Telephone No. : 75776 - 76727 VoYV- VwkVV C

P. O. Box 3918 Khartoum T.dl I A :Sudan

Date .. ... .. . ..... ....

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July 21, 1991

Dear Dr. Abdalla Zubeir,Executive Director,RPMUKhartoum.

Dear Sir,

Subject: GRP (Cr.1388-SU) - Contract GRP 74Re: trial gins

Enclosed is a comprehensiv tx responding to your proposal for purchase of trial gin stands.

Our Procurement Advisor has suggested a preferred method in this telex. In terms of the situation inPara JJJ, please let us know which method you would like to adopt. Also please prepare documentationaccordingly and respond to us with a clear copy of ICB notice for publication in Development Businessin terms of para HHH.

Best regards.

Yours sincerely,


Task Manager

c.c. E. A. Files

RCA 248423- WUI 64146

ZCZC AFRF5810 RCA0622AF2AG.TCP TF1KHA3830AF2AG.AF2SDBTKHARTOUM, SUDAN, JULY 21, 1991.ATTN: S.K. BHATTACHARYAREG. SUDAN SUGAR REHAB PROJECT (CR.1506-SU) AND GRP (CR.1388 SU)AAA) SUNIL: EYE AM PLANNING A SHORT MISSION OF ABOUT ONE WEEK FOR GRPIN TERMS OF PARA 19 OF THE AIDE-MEMOIRE (MARCH/APRL 1991) AND IDA'STELEX TO GOS ON MISSION RECOMMENDATIONS, SOMETIME IN AUGUST. AS MANYNEW PROCUREMENT PROPOSALS NEED ATTENTION IN THE RE-STRUCTUREDPROJECT, WOULD IT BE POSSIBLE FOR YOU TO JOIN THE MISSION? AFTERGETTING YOUR RESPONSE, EYE WILL TAKE UP WITH DIV. CHIEF.BBB) EXCEPTING GRP 60 CONTRACT REGARDING WHICH, YOU HAVE NOW CLEAREDALL OUR REFERENCES. THE LATEST ONE ON GRP 74 - TRIAL GINS IS VERYCOMPREHENSIVE AND I HAVE CONVEYED IT TO THE RPMU. ON RECEIPT OFRESPONSE WILL REVERT TO YOU. REG. ASSALA POWER OF SUGAR YOURSUGGESTION TO DISCUSS THE MERIT POINT SYSTEM AND FIXING NORMS FORREVALUATION LARGELY BASED ON PRICE APPEARS ATTRACTIVE TO ME. THESYSTEM OF BUILDING ELMENT OF DISINCENTIVE FOR HIGHER CAPACITY ANDHIGHER RUNNING COST SHOULD PLACE A CHECK ON BIDDERS TO PALM OF HIGHPRICES HIGH CAPACITY EQUIPMENT. EYE, HOWEVER, THINK THAT WE NEED NOTFIX A CEILING FOR THE PENALTY AND IF FIXED IT MAY BE FAIRLY HIGH SOTHAT A LOW CEILING DOES NOT DO AWAY WITH THE DISCIPLINE ON BIDDERS TOOFFER THE MACHINERY OF OPTIMUM SIZE AND EFFICIENT PERFORMANCE.

CCC) AM PLANNING TO VISIT ADDIS FOR OUR INTIAL RECCE SOMETIME NEXTMONTH, TO EVENTUALLY TAKE UP MY NEW ASSIGNMENT AS SOON AS SITUATIONTHERE NORMALISES.

BEST REGARDS,SATISH KUMAR

=07220553

ALT RTD FROM:AFRI

NNNN

F x

The World Bank/IFC/MIGA

O F F I C E M E M O R A N D U M

DATE: 17-Jul-1991 04:41pm

TO: Raghavan Srinivasan ( RAGHAVAN SRINIVASAN

FROM: Sunil Bbattacharya, AF2AG ( SUNIL BHATTACHARYA

EXT.: 34305

SUBJECT: Sudan GRP - Credit 1388

THE WORLD BANK/IFC/MIGAICE MEMORANDUM

DATE: July 17, 1991

TO: Mr. R. Srinivasan (CODPR)

FROM: Sunil K. Bhattacharya, Procurement Specialist, AF2AG

EXTENSION: 34305

SUBJECT: SUDAN - Gezira Rehabilitation Project (Cr. 1388-SU)Procurement Package GRP 74 concerning Trial Gin Stands

1. I discussed this case with you along with Mr. Ohri. As decided, I d fted a telexresponse to the Task Manager in Sudan. This has been seen by Mr. Ohri. G ateful for yourc' -ance.

Attachment

cc. Mr. Ohri

WDIAL.AF2AGOINFO

-SUBJECT: SUDAN - GEZIRA REHABILITATION PROJECT (CR. 1388-SU)-DOCUMENT NAME: GEZ.TLX-DRAFTED BY: SBRATTACHARYA:ANGIE-EXTENSION: 34305-AUTHORIZED BY: BRIAN FALCONER, ACTING DIVISION CHIEF, AF2AG-CLW & CC: MESSRS. SRINIVASAN, OHRI-CC:- - - - - - - - - - - - - - - -- - -

IBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC July 17, 1991ADDRESSED TO INTBAFRAD, KHARTOUM, ATTN. SATISH KUMARRE SUDAN - GEZIRA REHABILITATION PROJECT (CR. 1388-SU) YOURMEMORANDUM OF JULY 4 AND TELEX OF JULY 15 ON GRP 74 CONCERNING TRIALGIN STANDS.

BANK COMMENTS FINALIZED IN CONSULTATION WITH PROCUREMENT ADVISORS AREAS FOLLOWS:

AAA. THE CONSULTANTS' FEASIBILITY REPORT RECOMMENDED ROTARY KNIPEGINS FOR HASSA HEISA. THE GOVERNMENT OF SUDAN (GOS) ACCEPTED THIS"'"OMMENDATION. TO THE EXTENT THAT THE GOS WANTED DEMONSTRATION OF

LRY KNIFE GINS TO TEST THEIR EFFECT ON QUALITY OF COTTON PRODUCEDIN SUDAN AS AGAINST OTHER TYPE (RECIPROCATING) USED IN THE PAST ANDRELIABILITY ISSUE RAISED BY GOS, THE BANK APPROVED ACTION FORPROCUREMENT OF TWO TRIAL STANDS ON THE LOWEST EVALUATED BASIS UNDERLIB ACCORDING TO THE SPECIFICATION AND BID DOCUMENT PREPARED BY THECONSULTANT. THE PURPOSE OF THIS TRIAL WAS NOT TO EVALUATE DIFFERENTTECHNICAL FEATURES AMONG ROTARY KNIFE GINS.

BBB. RPMU STATEMENT MENTIONED UNDER AA OF YOUR TELEX OF APRIL 11THAT THERE ARE ONLY THREE KNOWN MANUFACTURERS IN THE WORLD FOR ROLLERGINS MAY EVENTUALLY TURN OUT TO BE THE CASE, B MENT ACTIONCANNOT BE DECIDED BASED ON THIS 9ONCLUSION WITHOUT SOLICITATION OF-'Pyi-BIDS FROM INTERNATIONAL COMMUNITY UNDER FULL ICB PROCEDURES. IFOTHER THAN THREE FIRMS PARTICIPATE IN ICB THEIR BIDS CANNOT BEREJECTED SIMPLY ON THE GROUND THAT THEIR GIN STANDS WERE NOT TRIEDUNDER THE SUBJECT LIB LET ALONE TESTING OF STANDS MANUFACTURED BY ALLT] | FIRMS WHO PARTICIPATED UNDER LIB (REF. AA OF CONSULTANT'SR] tNSE).

CCC. WITH REFERENCE TO BB OF CONSULTANT'S RESPONSE, WE ARE NOTCONVINCED WHY GOS REGULATIONS SHOULD NOT PERMIT SHIPMENT OF A FEWCOTTON BALES OUTSIDE SUDAN BECAUSE THE PURPOSE IS NOT TO EXPORT SEEDCOTTON BUT TO TEST SAMPLE1 -T ;i. Af1 ^r-P

DDD. RPMU RECOMMENDATION UNDER PARAS 6.3 AND 6.6 REGARDINGPROCUREMENT OF ADDITIONAL EQUIPMENT AND SPARES SUBSTANTIALLY ALTERSTHE PROVISIONS MADE IN THE BIDDING DOCUMENT UNDER LIB FOR TRIAL ANDAS SUCH UNACCEPTABLE.

BEE. IN THE CONTEXT OF THE PROPOSALS MADE AFTER OPENING OF BIDSUNDER LIB, THE ISSUES CONCERNING TRIAL WERE DISCUSSED AND DEBATEDAFRESH WITH BANK PROCUREMENT ADVISORS (MESSRS. SRINIVASAN AND OHRI).THE BANK'S EXPERIENCE IN SIMILAR SITUATIONS IN OTHER PROJECTS HASBEEN VERY DISAPPOINTING. WHEREVER SUCH TRIAL APPROACH WAS ADOPTED,EITHER THE FINAL PROCUREMENT WAS NOT CARRIED OUT OR PROCUREMENTACTION COMPLICATED AND DELAYED BECAUSE OF CLAIMS AND COUNTER-CLAIMSOF DIFFERENT BIDDERS ABOUT THEIR EQUIPMENT. IN VIEW OF THE ABOVE ANDIN THE LIGHT OF SUBSTANTIAL MODIFICATIONS SUGGESTED IN THEPROCUREMENT PACKAGE FOR THE TRIAL PURPOSES, TtrE BANK DOES NOT

T11 -< 1 -

RECOMMEND CONDUCTING O'TRIAL pl( ROLLER GINS AT THIS STAGE AND WOULD

SUGGEST THE FOLLOWING:

FFF. GAINING FROM EXPERIENCE OF VISITS UNDERTAKEN JOINTLY BY GOS

OFFICIALS AND THE CONSULTANT, OF VARIOUS FACTORIES OF ROLLER GINS

ABROAD AND AFTER REVIEWING BIDS OBTAINED UNDER LIB, WE BELIEVE THATTHE CONSULTANT SHOULD BE ABLE TO JECOMMEND AND FURNISH)3IDDING

DOCUMENT DETAILING SPECIFICATIONS AND REQUIREMENTS FOR TWO, 14-GIN

STANDS INCLUDING SPARE PARTS LISTS FOR THE PURPOSE OF ICB FORCONSIDERATION OND APPROVAL) BY GOSe TINWCSOULD BE INITIATED

STRAIGHTAWAY UPON BANK'S REVIEW AND CLEARANCE OF SUCH BIDDING

DOCUMENT. THE BID EVALUATION CRITERIA SHOULD BE DESIGNED TO FCCOUN cv201) SPECIAL TECHNICAL FEATURES AND QUANTIFY THEM IN MONETARY TERMS

INSTEAD OF ADOPTING MERIT POINT SYSTEM SUGGESTED IN THE RPMUPOSAL, A PRE-BID CONFERENCE IS SUGGESTED IN ORDER TO PROVIDE!HER OPPORTUNITY TO BIDDERS TO SEEK CLARIFICATIONS ON ANY MATTERS

AND RAISE TECHNICAL ISSUES IF THEY HAVE ANY. THE BID EVALUATIONCRITERIA COULD BE FINE TUNED, IF NECESSARY, FOLLOWING THE PRE-BIDCONFERENCE. THE BIDDING DOCUMENT SHOULD ALSO PROVIDE FOR A POSTQUALIFICATION CRITERIA.

GGG. AS A FURTHER MEASURE OF PRECAUTION AND TO COVER THE TRIAL RUNNEEDS OF GOS, THE BIDDING DOCUMENT SHOULD SPECIFY THAT THE SUCCESSFULBIDDER WOULD BE REQUIRED TO PROVIDE ONE GIN STAND FOR TRIAL [PURPOSES 'TO TEST SUDANESE COTTO) WITHIN A SPECIFIED PERIOD, BEFORE BULKMANUFACTURE AND SUPPLY OF REMAINING EQUIPMENT. THE DETAILS OF THISPROTOTYPE AND TEST THAT WOULD BE CARRIED OUT SHOULD BE SPECIFIED INTHE BID DOCUMENT. THE PURCHASER WOULD HAVE THE RIGHT TO CANCEL THECONTRACT IF THE PROTOTYPE SAMPLE FAILS TO PRODUCE SPECIFIED TESTRESULTS.

H THE DEADLINE FOR NEXT THREE ISSUES OF DEVELOPMENT BUSINESS AREAUGUST ONE, AUGUST FOURTEEN AND SEPTEMBER FOUR FOR PUBLICATION ONAUGUST THIRTYFIRST, SEPTEMBER SIXTEENTH AND SEPTEMBER THIRTIETHRESPECTIVELY. ADEQUATE BIDDING TIME SHOULD BE ALLOWED SAY 60 TO 75DAYS FROM DATE OF PUBLICATION SUBJECT TO BANK'S APPROVAL OF BIDDINGDOCUMENTS. THE PRE-BID CONFERENCE SHOULD BE HELD MIDWAY IN THEBIDDING TIME TO ALLOW TIME FOR ANY AMENDMENT, IF NECESSARY, TO THEBIDDING DOCUMENT. PLEASE FURNISH US A CLEAR COPY OF ICB NOTICE FORPUBLICATION IN DEVELOPMENT BUSINESS TO MEET THE DEADLINE IN CASE YOUAGREE TO THE ABOVE.

JJJ. WE HAVE EXPLAINED THE PREFERRED METHOD AS ABOVE. IF, HOWEVER,GOS WANTS TO GO AHEAD WITH TRIAL ORDER ON LIE TENDERS IT CAN ONLY BEON THE BASIS OF AWARD TO THE LOWEST EVALUATED RESPONSIVE BIDDER ANDON SAME TERMS AND CONDITIONS AS IN THE LIB DOCUMENT WITHOUTMODIFICATIONS TO THE SCOPE OF THE SUPPLY AND IN SUCH AN EVENT, THEICS PROCEDURES PROPOSED ABOVE SHOULD BE FOLLOWED PROVIDED GOS ISSATISIFED THAT ROTARY GINS ARE SUITABLE FOR OPERATION FOR SUDANESECOTTON. PLEASE REVIEW AND LET US KNOW HOW GOS WISHES TO PROCEED.

KKK. WE AGREE THAT OF LATE, WE ARE NOT GETTING PAPERS SENT BY YOU.IN THIS CASE WE WERE AWAITING CONSULTANT'S RESPONSE TO OUR TELEXSINCE MAY 1 WHICH WE RECEIVED ALONG WTTH YOUR MEMORANDUM OF JUTY 4

ONLY ON JULY 12. IN THE FUTURE YOU MAY WISH TO SEND DOCUMENTSREQUIRING URGENT ATTENTION THROUGH DHL.

REGARDS, S. BHATTACHARYA/BRIAN FALCONER, ACTING DIVISION CHIEF,

AF2AG.9

The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043/7804 7



July 17, 1991


Dear Sir,

Subject: Sudan Gezira Rehabilitation Project - (Cr.1388-SU)MIS for Gezira Scheme

This refers to your letter No. 1-B-B dated July 15, 1991 on the subject above.

Any fruitful comments on the proposals now finalized would be possible only in the light of (a)

the availability of funds to meet the projected costs and (b) phasing of the activities in the remaining

period of the project life including rough estimated terminal date for the project. Reg. phasing and for

purposes of costs to be met from the project, it had earlier been assumed that project will terminate say

on June 30, 1993 which allows only 2 years of costs to be met from the project. Secondly the total

provision made for this item in the finalized componentwise allocation is SDR 600,000OtUS$ 780,000.

How will the balance of about US$ 147,000 be met? This question needs to be answered first. The

second question that needs to be addressed is how to fiance the activities of Phase I which will spill over

to pose-project closure period (namely July 93 onwards). Your proposals are silent on both these issues.

We would be grateful, if you could furnish us the information to fill the above gaps. To expedite

matters, we would suggest early discussions on the subject.

Best regards.

Yours sincerely


c.c. EA Files Task Manager

RCA 248423 - WUI 64146

Auditor General Chamber

P.O.Box 91

Khartoum

Sudan

Date : 16.7.91 NO./AGC/226/A/2/1

The Executive Director

R.P.M.U.

Dear Sir,

Audited Financial Statements

for the year ended 30.6.1990

I have pleasure to enclose herewith two copies of Audited

Accounts for the financial year ended 30.6.1990.

Hopping to receive your commentary.

Best Regards,Ahmed Ali AttiaFor/Auditor General

.y p' o0 SudanREPUBLCE OF THE SUDAN

AUDITOR GENERAL CHAM3ERKHARTOUM

DA .ON EN .T.ACON117-1ENTIAL

ZCZC AFRF5287 RCA0907AF2AG AF2CO.TCP FCAKHA3823.IBRDKHAINTBAFRAD KHARTOUM, SUDAN, JULY, 16. 1991.

AF2AG.

ATTN: BHATTACHARYA / FALCONER.

REG. GEZIRA REHABILITATION PROJECT (CR. 1388-SU). CONCERNING GRP 60IN RESPECT OF VEHICLES FOR THE PROJECT AND YOUR TLX OF JUNE 28.

AAA) EYE HAVE POUCHED LAST MONDAY THE RPMU RESPONSE AND MY COMMENTS.

BBB) REPRODUCED BELOW IS THE REPLY TO YOUR QUERY ON CIF VALUE IN YOURTELEX OF JUNE 28 QUOTE:-

THE ONLY FIRM WHO QUOTED CIF T TIME OF TENDER OPENING WAS MITSUI

OF JAPAN OFFERING NISSAN VEHICLES. THEIR BASIC UNIT PRICES ARE ASFOLLOWS IN JAP.YEN:-

ITEM 1 1,557,0002 2,034,7003 3,141,0004 877,0005 1,338,000

THIS FIRM WAS RECOMMENDED FOR AARD FOR ITEM 3.

UNQUOTE.

PLEASE EXPEDITE YOUR COMMENTS/CLEARANCE. THIS PROCUREMENT IS HANGING

AFIRE FOR OVER SIX TO EIGHT MONTHS NOW AND NEEDS TO BE FINALISED

QUICKLY IN THE INTEREST OF PROJECT IMPLEMENTATION.

BEST REGARDS.SATISH KUMAR

M/.

=07170555


OFFICE MEMORANDUM

P DATE: July 15, 1991

TO: S.K. Bhattacharya - AF2AG

FROM: Satish

EXTENSION: \

SUBJECT: Sudan Gezira Rehabilitation Project - (Cr.1388-SU)GRP 60 concerning procurement of vehicles

With reference to your last telex on the subject of June 27, 1991, RPMU have responded as inthe attachment. The matter was also discussed with them. My comments on their response are asfollows:

(Reg A) - There is nothing on recordexcept statement in the committee's proceedingsestablishingpoor performance. To reject lowest bids on such unsubstantiated statements can be a dangerousprecedent.

(Reg B) - Mere numerical superiority in availability of spares cannot be a ground for rejection asthis was not one of the bid criteria for evaluation. Nor can lower cost of spares be made aground on the same reasoning as above. If cost of spares is to be determining factor then thiscost should have been added to the vehicle cost in all cases for comparison purposes.

(Reg C) - The above two reasons apply to this case also.

In view of the above I suggest that RPMU should be advised to award contract to the lowestpriced bidder in each of these three cases.

44&~% RPMUXM


July 15,1991

Exective Director,RPMU

Dear Sir,

Gezira Rehab project (cr 1388 SU)- study on migratorylabour settlement in Gezira Scheme

This refers to our telephone conversation today July 15,1991 on the subject above. We wouldlike to invite your attention to para 8 of the aide-memoire of the last IDA Supervision Mission (May

1991) where we have cleared the proposal to entrust the study on migrant labour to PSERU of the SudanGezira Board for a total cost of LS 353,000. This agreement is based on the proposal furnished by youto the mission and summarized in your letter 22-E-1/H dated 14.5.1991. The study will be conducted in

accordance with TORS already approved by IDA which you have furnished to PSERU.

The methodology of working for this study proposed by PSERU is alright. However, they mayreduce the period of conducting the study to a maximum of 20 weeks (ie. 5 months). The draft finalreport may be submitted after 16 weeks and the final report within 4 weeks of receipt of comments fromGOS and IDA. Appropriate reductions in estimate cost of LS 450,000 may be made to accommodate itwithin the ceiling of LS 353,000.

Best regards,

Sincerely Yours,


cc. EA fles.Z'

RCA 248423 - WUI 64145


July 15, 1991


Dear Sir,

Ref: Sudan Gezira Rehabilitation Project(Cr.1388-SU) - Consultant's Report on Project

monitoring by RPMU.

This refers to your letter No. 13-F-3/2 dated 10.7.1991. We have no objection to increasing thevalue of original contract by LS 9,000 (15%) and increase in reimbursibles by LS 10,000 (50%) in viewof the increase in work as a result of discussions in the last supervision mission. This is subject to thecondition that the consultant furnishes the final report as discussed with him within two weeks.

Best regards.

Yours sincerely


Task Manager


RCA 248423 - WUI 64145


-SUBJECT: SUDAN - GEZIRA REHABILITATION PROJECT (CR. 1388-SU)-DOCUMENT NAME: GEZ.TLX-DRAFTED BY: SBHATTACHARYA:ANGIE-EXTENSION: 34305-AUTHORIZED BY: BRIAN FALCONER, ACTING DIVISION CHIEF, AF2AG-CLW & CC: MESSRS. SRINIVASAN, OHRI-CC:

IBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC July 18, 1991ADDRESSED TO INTBAFRAD, KHARTOUM, ATTN. SATISH KUMARRE SUDAN - GEZIRA REHABILITATION PROJECT (CR. 1388-SU) YOURMEMORANDUM OF JULY 4 AND TELEX OF JULY 15 ON GRP 74 CONCERNING TRIALGIN STANDS.BANK COMMENTS FINALIZED IN CONSULTATION WITH PROCUREMENT ADVISORS AREAS FOLLOWS:

AAA. THE CONSULTANTS' FEASIBILITY REPORT RECOMMENDED ROTARY KNIFEGINS FOR HASSA HEISA. THE GOVERNMENT OF SUDAN (GOS) ACCEPTED THISRECOMMENDATION. TO THE EXTENT THAT THE GOS WANTED DEMONSTRATION OF

ROTARY ROLLER KNIFE GINS TO TEST THEIR EFFECT ON QUALITY OF COTTONPRODUCED IN SUDAN AS AGAINST OTHER TYPE (RECIPROCATING) USED IN THE

PAST AND RELIABILITY ISSUE RAISED BY GOS, THE BANK APPROVED ACTIONFOR PROCUREMENT OF TWO TRIAL STANDS ON THE LOWEST EVALUATED BASISUNDER LIB ACCORDING TO THE SPECIFICATION AND BID DOCUMENT PREPARED BY

THE CONSULTANT. THE PURPOSE OF THIS TRIAL WAS NOT TO EVALUATE

DIFFERENT MAKES AND DIFFERENT TECHNICAL FEATURES AMONG ROTARY KNIFE

GINS.

BBB. RPMU STATEMENT MENTIONED UNDER AA OF YOUR TELEX OF APRIL 11THAT THERE ARE ONLY THREE KNOWN MANUFACTURERS IN THE WORLD FOR ROLLER

GINS MAY EVENTUALLY TURN OUT TO BE THE CASE, BUT PROCUREMENT ACTION

CANNOT BE DECIDED BASED ON THIS ASSUMPTION WITHOUT SOLICITATION OF

BIDS FROM INTERNATIONAL COMMUNITY UNDER FULL ICB PROCEDURES. IF

OTHER THAN THREE FIRMS PARTICIPATE IN ICB THEIR BIDS CANNOT BE

REJECTED SIMPLY ON THE GROUND THAT THEIR GIN STANDS WERE NOT TRIED

UNDER THE SUBJECT LIB LET ALONE TESTING OF STANDS MANUFACTURED BY ALL

THREE FIRMS WHO PARTICIPATED UNDER LIB (REF. AA OF CONSULTANT'S

RESPONSE).

CCC. WITH REFERENCE TO BB OF CONSULTANT'S RESPONSE, WE ARE NOT

CONVINCED WHY GOS REGULATIONS SHOULD NOT PERMIT SHIPMENT OF A FEW

COTTON BALES OUTSIDE SUDAN BECAUSE THE PURPOSE IS NOT TO EXPORT SEED

COTTON BUT TO TEST GINNING MACHINES.

DDD. RPMU RECOMMENDATION UNDER PARAS 6.3 AND 6.6 REGARDING

PROCUREMENT OF ADDITIONAL EQUIPMENT AND SPARES SUBSTANTIALLY ALTERS

THE PROVISIONS MADE IN THE BIDDING DOCUMENT UNDER LIB FOR TRIAL AND

AS SUCH UNACCEPTABLE.

EEE. IN THE CONTEXT OF THE PROPOSALS MADE AFTER OPENING OF BIDSUNDER LIB, THE ISSUES CONCERNING TRIAL WERE DISCUSSED AND DEBATEDAFRESH WITH BANK PROCUREMENT ADVISORS (MESSRS. SRINIVASAN AND OHRI).THE BANK'S EXPERIENCE IN SIMILAR SITUATIONS IN OTHER PROJECTS HASBEEN VERY DISAPPOINTING. WHEREVER SUCH TRIAL APPROACH WAS ADOPTED,EITHER THE FINAL PROCUREMENT WAS NOT CARRIED OUT OR PROCUREMENTACTION COMPLICATED AND DELAYED BECAUSE OF CLAIMS AND COUNTER-CLAIMSOF DIFFERENT BIDDERS ABOUT THEIR EQUIPMENT. IN VIEW OF THE ABOVE ANDIN THE LIGHT OF SUBSTANTIAL MODIFICATIONS SUGGESTED IN THEPROCUREMENT PACKAGE FOR THE TRIAL PURPOSES, THE BANK DOES NOTRECOMMEND CONDUCTING TRIAL OF ROLLER GINS AT THIS STAGE AND WOULDSUGGEST THE FOLLOWING:

FFF. GAINING FROM EXPERIENCE OF VISITS UNDERTAKEN JOINTLY BY GOSOFFICIALS AND THE CONSULTANT, OF VARIOUS FACTORIES OF ROLLER GINSABROAD AND AFTER REVIEWING BIDS OBTAINED UNDER LIB, WE BELIEVE THATTHE CONSULTANT SHOULD BE ABLE TO DRAFT BIDDING DOCUMENT DETAILINGSPECIFICATIONS AND REQUIREMENTS FOR TWO, 14-GIN STANDS INCLUDINGSPARE PARTS LISTS FOR THE PURPOSE OF ICB FOR CONSIDERATION BY GOS ANDBANK. ACTION ON ICB SHOULD BE INITIATED STRAIGHTAWAY UPON BANK'SREVIEW AND CLEARANCE OF SUCH BIDDING DOCUMENT. THE BID EVALUATIONCRITERIA SHOULD BE DESIGNED TO EVALUATE SPECIAL TECHNICAL FEATURESAND QUANTIFY THEM IN MONETARY TERMS INSTEAD OF ADOPTING MERIT POINTSYSTEM SUGGESTED IN THE RPMU PROPOSAL. A PRE-BID CONFERENCE ISSUGGESTED IN ORDER TO PROVIDE FURTHER OPPORTUNITY TO BIDDERS TO SEEKCLARIFICATIONS ON ANY MATTERS AND RAISE TECHNICAL ISSUES IF THEY HAVE

ANY. THE BID EVALUATION CRITERIA COULD BE FINE TUNED, IF NECESSARY,FOLLOWING THE PRE-BID CONFERENCE. THE BIDDING DOCUMENT SHOULD ALSOPROVIDE FOR A POST QUALIFICATION CRITERIA.

GGG. AS A FURTHER MEASURE OF PRECAUTION AND TO COVER THE TRIAL RUNNEEDS OF GOS, THE BIDDING DOCUMENT SHOULD SPECIFY THAT THE SUCCESSFULBIDDER WOULD BE REQUIRED TO PROVIDE ONE GIN STAND FOR TRIAL UNDERFIELD CONDITIONS WITHIN A SPECIFIED PERIOD, BEFORE BULK MANUFACTURE

AND SUPPLY OF REMAINING EQUIPMENT. THE DETAILS OF THIS PROTOTYPE AND

TEST THAT WOULD BE CARRIED OUT SHOULD BE SPECIFIED IN THE BIDDOCUMENT. THE PURCHASER WOULD HAVE THE RIGHT TO CANCEL THE CONTRACTIF THE PROTOTYPE SAMPLE FAILS TO PRODUCE SPECIFIED TEST RESULTS.

HHH. THE DEADLINE FOR NEXT THREE ISSUES OF DEVELOPMENT BUSINESS AREAUGUST ONE, AUGUST FOURTEEN AND SEPTEMBER FOUR FOR PUBLICATION ON

AUGUST THIRTYFIRST, SEPTEMBER SIXTEENTH AND SEPTEMBER THIRTIETHRESPECTIVELY. ADEQUATE BIDDING TIME SHOULD BE ALLOWED SAY 60 TO 75

DAYS FROM DATE OF PUBLICATION SUBJECT TO BANK'S APPROVAL OF BIDDING

DOCUMENTS. THE PRE-BID CONFERENCE SHOULD BE HELD MIDWAY IN THE

BIDDING TIME TO ALLOW TIME FOR ANY AMENDMENT, IF NECESSARY, TO THE

BIDDING DOCUMENT. PLEASE FURNISH US A CLEAR COPY OF ICB NOTICE FORPUBLICATION IN DEVELOPMENT BUSINESS TO MEET THE DEADLINE IN CASE YOU

AGREE TO THE ABOVE.

JJJ. WE HAVE EXPLAINED THE PREFERRED METHOD AS ABOVE. IF, HOWEVER,

GOS WANTS TO GO AHEAD WITH TRIAL ORDER ON LIB TENDERS IT CAN ONLY BE

ON THE BASIS OF AWARD TO THE LOWEST EVALUATED RESPONSIVE BIDDER AND

ON SAME TERMS AND CONDITIONS AS IN THE LIB DOCUMENT WITHOUT

MODIFICATIONS TO THE SCOPE OF THE SUPPLY AND IN SUCH AN EVENT, THE

ICB PROCEDURES PROPOSED ABOVE SHOULD BE FOLLOWED PROVIDED GOS IS

SATISIFED THAT ROTARY GINS ARE SUITABLE FOR OPERATION FOR SUDANESE

COTTON. PLEASE REVIEW AND LET US KNOW HOW GOS WISHES TO PROCEED.

KKK. WE AGREE THAT OF LATE, WE ARE NOT GETTING PAPERS SENT BY YOU.IN THIS CASE WE WERE AWAITING CONSULTANT'S RESPONSE TO OUR TELEXSINCE MAY 1 WHICH WE RECEIVED ALONG WITH YOUR MEMORANDUM OF JULY 4ONLY ON JULY 12. IN THE FUTURE YOU MAY WISH TO SEND DOCUMENTSREQUIRING URGENT ATTENTION THROUGH DHL.

REGARDS, S. BHATTACHARYA/BRIAN FALCONER, ACTING DIVISION CHIEF,AF2AG.

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-SUBJECT: SUDAN - GEZIRA REHAB. PROJECT (CR. 1388-SU)-DOCUMENT NAME: GEZIRA-DRAFTED BY: SBHATTACHARYA:ANGIE-EXTENSION: 34305-AUTHORIZED BY: BRIAN FALCONER, ACTING DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC July 10, 1991ADDRESSED TO IBRDKHA, ATTN. SATISH KUMARRE SUDAN - GEZIRA REHAB. PROJECT (CR. 1388-SU) YOURLET JULY 2 TO RPMUREGARDING PLAN FOR PRIVATIZED AGRICULTURE IN GEZIRA.

AAA. CONSULTANTS CONTRACTS ARE AWARDED BASED ON SHORT LIST. IF THEEXECUTING AGENCY HAS DIFFICULTY TO PREPARE A SHORT LIST AND HAS NOINFORMATION ON FIRMS AND CONSULTANTS, THEN AS A LAST RESORT THE PRESS

NOTICE COULD SOLICIT INTEREST AND FROM A LONG LIST A SHORT LIST

SHOULD BE PREPARED BEFORE SEEKING PROPOSALS. THE DRAFT INVITATIONSEEMS OPEN TO ALL TO SUBMIT PROPOSALS WHICH IS AN UNACCEPTABLE

PROCEDURE AND NOT COVERED BY THE GUIDELINES FOR APPOINTMENT OFCONSULTANTS.

BBB. PARA 7.2 OF SECTION 1 WHICH STATES QUOTE THE BEST TECHNICALPROPOSALS SHALL BE AWARDED 75 PERCENT MARKS AND REST LOWER REFLECTING

EVALUATION OF TECHNICAL PROPOSAL UNQUOTE IS CONFUSING AND CONTRADICTS

WITH WHAT HAS BEEN STATED UNDER PARA 7.1. TECHNICAL PROPOSALS WILLHAVE TO BE RATED ACCORDING TO MARKS ASSIGNED UNDER EACH CATEGORY I.E.

GENERAL EXPERIENCE, METHODOLOGY ETC. IN THE SCALE OF ZERO TO ONE

HUNDRED AND THE BEST TECHNICAL PROPOSAL MAY SCORE MORE THAN 75PERCENT. IN FACT THE CLAUSE SAYS THAT LESS THAN 80 PERCENT WILL BE

CONSIDERED NON RESPONSIVE. IF 25 PERCENT WEIGHT IS GIVEN TO PRICE

(WHICH IS HIGH AS WE HAVE SAID IN THE PAST, AND IT SHOULD NORMALLY BE

RESTRICTED TO ABOUT 15 PERCENT) THE FINAL RANKING COMBINING TECHNICAL

(75 PERCENT) AND FINANCIAL SCORE (25 PERCENT) WILL HAVE TO BE

DETERMINED AND THE FIRM SCORING THE HIGHEST WOULD BE INVITED TO

NEGOTIATE THE CONTRACT. PRICE SHOULD BE DEFINED TO INCLUDE

REIMBURSABLES. THE FIRM OFFERING THE LOWEST COST WOULD SCORE 25, AND

OTHERS WOULD SCORE LESS IN THE INVERSE PROPORTION AS THEY QUOTE

HIGHER. THE ABOVE INTENTION SHOULD BE REFLECTED IN THE DOCUMENT.

CCC. IN VIEW OF THE SMALL VALUE WE WOULD NOT INSIST FOR OTHER

MODIFICATIONS BUT IN THE FUTURE, RPMU SHOULD USE BANK SAMPLE FORM OF

LOI, SUPPLEMENTARY INFORMATION AND CONDITIONS OF CONTRACT.

REGARDS, S. BHATTACHARYA/BRIAN FALCONER, ACTING DIVISION CHIEF, AF2AG

=07110828

The World Bank 5 th Floor, AAA!D Bld. Tel. Nos.71069/78043/78047INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Kharto-m Telex No. 22215 IBRD SDINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

July 7, 1991


Dear Sir,

Subject: Cr.1388-SU, Extension in the term of the water rnanagementadvisor attached to HIRS

This has reference to your letter 22-E-10 dated 3.7.1991 on the above subject. We have noobjection to extension being granted to the water management advisor till Ju le 30, 199;.

Best regards.

Yours sincer 4y

(Satish KumarAgricultural Services Specialist

c.c. East Africa Files

RCA 248423 - WUI 64146

The World Bank 5 th Floor, AAAID Bld. Tel. Nos.71069/78043/78 7INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Kiartoum Telex No. 22215 IBRD SINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAWi

July 7, 1991


Dear Sir,

Subject: GRP (Cr.1388-SU)Re training of Dr. Tamim

In view of the position explained by you in your letter 22-B-6 ated 2.7.91 and in accordancewith the provisions agreed to in the mission of October/November 1990 aide-memoire refers), we haveno objection in principle to allowing expenditure of US$ 5000 on the slort term 9-day training courseon tropical epidemiology conducted by the University of Antwerp, Belgiu n in August 1991 for Dr. OmerTamim to cover costs of economy class-travel to Belgium, per diem and ees. The exact break-up of histraining costs item-wise may be conveyed to us to enable us to issue a propriate authorization of ourdisbursement unit as well.

Best regards.

Yours sincerely


Task Manager

c,c. East Africa Files

RCA 248423 - WUI 64146

The World Bank 5 th Floor, AAAID Bld. Tel. Nos.71069/78043/780 4 7

INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SDINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

July 4, 1991

Executive DirectorRPMUKhartoum,

Dear Sir,

Credit 1388-SU: Renovation of workshops

This is to invite your attention to para of the aide-memoire of the last supervision mission. As

you are aware, the names of the firms of LIB were received late and hence were not included in the aide-

memoire. You would also recall that we discussed this subject atone of our meetings and agreed that

to float ICB would be a better course to be followed in this case. You may like to proceed ahead

accordingly.

For ICB, you may like to clear the bidding documents etc with IDA at the earliest.

Best regards.

Yours sincerely,

'1A(Satish Kumar)

Agricultural Services Specialist

c.c. S. K. Bhattacharya - AF2AGwith reference to his telex of July 2, 1991

c.c. LA File*

RCA 248423 - WUI 64146

The World Bank 5 th Floor, AAAID BId. Tel. Nos.71069/78043/7804 7



July 2, 1991


Dear Sir,

Subiect: Cr.1388 SU - Gezira Rehab ProjectPlan for Privatized Agriculture in Gezira

We have received your quoted reference No.22-E-1/1 dated 1.7.1991. This item was cleared in

the last supervision mission (May 1991) and the TORs are those attached with the last supervision

mission's aide-memoire and since approved by IDA.

We have noted that the procedure of procuring consultancy services adopted by you is LCB. We

have no particular comments on the attached documents except to point out the error in the period of

consultancy which is seven weeks in all and not one month as erroneously stated in last 2 lines on page

3 of Annexure II.

If our procurement advisor has any advisory comments, we will inform you separately.

Best regards.

Yours sincerely


c.c. 3.,. Bhactacharya along with copy of thequoted RPU letter with its attachments

c.c. E. A. Files


SUDAN GEZIRA REHABILITATION PROJECT (CR.1388SU)

WDIAL.AF2AGOINFO

-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU)-DOCUMENT NAME: GRP74.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: B. FALCONER, ACTING DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC July 2, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR.1388-SU).(AAA) PLEASE REFER TO YOUR MEMORANDUM OF JUNE 9 REGARDING SENNARDAM, GRP-74 AND APPOINTMENT OF PROCUREMENT AGENT FOR RENOVATION OFWORKSHOPS. WE HAVE RECEIVED NO ENCLOSURES ALONG WITH YOUR ABOVE

MEMO. GRATEFUL SEND ALL ENCLOSURES SOONEST.(BBB) REGARDING TOR FOR PROCUREMENT AGENT, PLEASE FURNISH YOURCOMMENTS. TOR SHOULD NOT ATTEMPT TO INTERPRET BANK GUIDELINES UNDERVARIOUS PROCEDURES. WE NEED TO REVIEW BEFORE AGREEING TO EACH

PROCUREMENT CATEGORY I.E. SHOPPING, LIB ETC, DETAILS OF ITEMS, VALUE

AND REASONS TO PROCURE UNDER RESPECTIVE CATEGORY. OUR REVIEW MUST

CONFORM TO PROVISIONS IN THE LEGAL DOCUMENT AND THRESHOLD FOR EACH

CATEGORY. LOI, CONDITIONS OF ENGAGEMENT, CRITERIA AND PROCEDURES FOR

SELECTION AND THE SHORT LIST SHOULD ALSO BE PROVIDED.REGARDS, BHATTACHARYA/FALCONER, AF2AG.

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-SUBJECT: SUDAN GEZIRA REHAB. PROJECT (CR.1388-SU)-DOCUMENT NAME: IRA.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC June 28, 1991SUDAN GEZIRA REHAB. PROJECT (CR.1388-SU). THANK YOU FOR YOUR TELEX OFJUNE 27 REGARDING GRP60 FOR VEHICLES.(AAA) THE MORE WE SEE THIS CASE NEW FACTS ARE COMING OUT AND WE DO

NOT HAVE THE REAL PICTURE. AS SUCH WE WOULD REQUIRE A COMPREHENSIVEPROPOSAL BRINGING OUT CLEARLY ALL FACTS.(BBB) IT IS UNCLEAR WHICH FIRM QUOTED CIF AS WAS REQUESTED IN BIDINVITATION. WHY AFTER BID OPENING BIDDERS WERE ASKED TO QUOTE ONINSURANCE CONTRARY TO PARA 2.46 OF THE BANK PROCUREMENT GUIDELINES.(CCC) WE SEE DIFFICULTY TO CLEAR THIS PROCUREMENT BUT WILL AWAITCOMPLETE REPORT AND CLARIFICATIONS REQUESTED.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.

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ZCZC AFRF3407 RCA0064AF2AG AF2CO.TCP FCA1KHA3794AF2AG.AF2SDBTKHARTOUM, SUDAN. JUNE 27, 1991ATTN: BHATTACHARYA

REG GEZIRA REHAB PROJECT (CR 1388 SU) CONCERNING TENDER GRP 60

AAA) PL REFER TO YOUR TLX OF JUNE 17 ON THE SUBJECT. THIS WASDISCUSSED WITH RPMU AND THEIR REPLIES ARE REPRODUCED BELOW:

QUOTE '' WITH REFERENCE TO YOUR TLX OF JUNE 17TH WE RESPOND AS UNDER:

I) PRICES USED IS EVALUATION PROCESS WERE C.I.F. PORT SUDAN ATBIDOPENING ONLY 1 OUT OF 5 BIDDERS QUOTED IN THIS MANNER.THEREFORE BID OPENING COMMITTEE DECIDED TO SEND TELEXES TO FOURBIDDERS REQUESTING BY RETURN TLX INSURANCE RATES FOR EACH ITEMOFFERED TO MAKE C.F INTO C.FI.F. 3 OUT OF 4 RESPONED WITHIN 36HOURS THEREFORE 4 RESPONSIVE BIDS WERE RECEIVED.

II) THE CORRECT PRICE OF ITEM 1 IS YEN 1,252,600 PER UNIT C.I.FCONFUSION OVER C.F AND CIF LED TO INCONSISTENCIES IN THEVARIOUS SCHEDULES OF THE EVALUATION REPORT.

III) WE CONFIRM THAT ONLY FIVE BIDS WERE RECEIVED AGAINST THISAMMENDED INVITATION. ALL FROM JAPAN. WE BELIEVE THAT YOU HAVEREREAD THE EVALUATION OF THE ORIGINAL TENDER FOR WHICH SIXFIRMS DID BID. FIVE FROM JAPAN AND ONE FROM U.K. WE REQUESTTHAT THIS EVALUATION BE DESTROYED TO AVOID FURTHER CONFUSION.

IV) PLEASE NOTE THAT THE ORIGINAL QUANTITY OF VEHICLES CALLED FORIN THE IFB WAS 146. HOWEVER DUE TO COST EXCEEDING BUDGETQUANTITY WAS REDUCED IN EVALUATION AND RECOMMENDATION FORAWARD. TO 138 (ONE HUNDRED AND THIRTY EIGHT)

V) RE SPARE PARTS

DESPITE THE TERMS OF THE IFB NONE OF THE BIDDERS OFFERED UNITPRICES AGAINST TOTAL DESIGNATED LIST OF SPARE PARTS.THEREFORE SPARE PARTS COST COULD NOT BE INCLUDED IN EVALUATIONWHICH IS SOLELY ON COST OF UNIT VEHICLE BASIS. CAN WE REQUESTYOUR ASSISTANCE TO RESOLVE THIS MATTER ONE BIDDER OFFERED NOPRICED SPARES AT ALL AND THE OTHERS ONLY OFFERED A FEW PRICESAGAINST THE LIST.

IV) UNIT PRICES WERE ADJUSTED TO EVALUATE DIFFERING DELIVERY TIMES.

WE TRUST TJAT RESPOINSES WILL CLARIFY MOST OF YOUR QUERIES AND

WE AWAIT YOUR SUGGESTION ON HOW WE MAY RESOLVE THE SPARE PARTSISSUE. '' UNQUOTE''.

COULD YOU CLARIFY THE ISSUE CONCERNING THE SPARE PARTS.

BBB)THEY HAVE NOT REPLIED ISSUE RAISED IN EEE OIF YOUR TELEX REGLOWEST PRICED BIDDER BEING IGNORED. EYE HAVE CALLED FOR THEIRCOMMENTS AGAIN. MAYBE YOUR CLARIFICATION WILL ALSO HAVE ABEARING. EYE WILL LET YOU KNOW ON RECEIPT OF RPMU REPLY.

BEST REGARDSSATISH KUMAR

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June 26, 1991


Dear Sir,

Subject: Cr. 1388-SU Excess payment of P/Stg. 35,696to M/s M. Macdonald for consultancy charges

for ginneries renovation.

This refers to your letter M. Macdonald cont 159 dated May 27, 1991 on the subject above.

We are unclear about the figures mentioned in your quoted letter. Pleas confirm if cost of 0.5mm is P.Stg.4025 and additional cost of one manmonth works out to almost P.Stg. 19000. Could youshow us the contract and the contracted amounts.

Best regards.

Yours sincerely


Task Manager

c.c. E.A. Files

RCA 248423 - WUI 64146

2The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043/7804,INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SDINTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

June 26, 1991


Dear Sir,

Subject: Cr. 1388-SU - Sennar dam workshopdiving eguipment

Enclosed is a copy of the telex dated March 20, 1991 which was sent to you and which evidentlyis not traceable at your end.

Please take action in terms of no objection furnished in the telex.

Best regards.

Yours sincerely,

Satish KumarAgricultural Services Specialst

Task Manager

c.c. E.A. Files

ZCZC AFRF3252 RCA0855AF2AG AF2CO.TCP MTAF2AG.AF2SDBTKHARTOUM, SUDAN. JUNE 26, 1991ATT: S.K. BHATTACHARYAREG SUDAN GEZIRA REHAB PROJECT (CR 1388 SU) AND YOUR TELEX OF JUNE 25CONCERNING SENNAR DAM DIVING EQUIPMENT

AA) THANKS FOR YOUR TELEX OF JUNE 25. WE HAVE NO RECORD OF RECEIVINGYOUR TELEX OF JUNE 11. HOWEVBER, MARCH 20 TELEX WAS RECEIVED INTHE LIGHT OF WHICH WE ARE TAKING UP MATTER WITH RPMU.

BEST REGARDSSATISH KUMAR

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June 19, 1991

Dr Abdalla ZubeirExecutive DirectorRPMUKhartoum

Dear Sir

Subject: (CR 1388-SU) - Sennar Dam Renovation -Purchase of Stainless Steel

This refers to your letter 2-B-1 dated 18.6.1991.

In this connection your attention is invited to para 29 of the aide-memoire of the last supervisionmission.

It has not been explained, in terms of the understanding reached as to how this advance purchasewill benefit project execution.

Secondly, the procurement process has to be within the approved methods in DCA. It has not

been explained how the proposal of purchase from Sandvik has been finalised - is it on quotation basis,shopping basis etc. Please explain in terms of approved methods in the project document.

Yours sincerely,

Satish KumarAgricultural Extension Specialist


RCA 248423 - WUI 64146


-SUBJECT: SUDAN - GEZIRA REHAB PROJECT-DOCUMENT NAME: GRPSUP-DRAFTED BY: SATISH KUMAR/BICHARA-EXTENSION: 34189-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CLEARED BY: BRIAN FALCONER

970 22324 =-EIMAR, KHARTOUM, SUDAN-FOR MR. MOHAMED KHEIR EL ZUBEIR, FUS, PLANNING-PLEASE ALSO PASS COPY TO DR. MUSA MOHAMED MUSA, FUS IRRIGATION970 22224 =- RPMU, KHARTOUM, SUDAN-ATTN. SAYED MOHAMED ABDALLA EL ZUBEIR, EXECUTIVE DIRECTORIBRDKHA-INTBAFRAD, KHARTOUM, SUDAN-COPY TO SATISH KUMARBTWASHINGTON DC June 19, 1991ADDRESSED TO MOHAMED KHEIR EL ZUBEIR, FUS PLANNING, WITH COPY TO DR.MUSA MOHAMED MUSA, FUS IRRIGATION, SAYED MOHAMED ABDALLA EL ZUBEIR,ED, RPMU AND RESREP, KHARTOUM.RE SUDAN GEZIRA REHABILITATION PROJECT AND THE REPORT OF THE LAST IDASUPERVISION MISSION (MAY 1990) LED BY SATISH KUMAR.WE THANK GOS FOR THE ASSISTANCE AND COOPERATION EXTENDED TO THEMISSION. WE CONFIRM UNDERSTANDINGS AS SET FORTH IN THE MISSION AIDEMEMOIRE ALREADY CIRCULATED WITH THE FOLLOWING COMMENTS ANDOBSERVATIONS.AAA) WE FOLLOW WITH INTEREST MOA INITIATIVE ON PILOT PROGRAM FORPRIVATIZED AGRICULTURE IN THE GEZIRA SCHEME. WE BELIEVE THISPOTENTIAL FOR INCREASED PRODUCTION. WE WOULD URGE THAT GOS FINALIZEAPPOINTMENT OF A SUITABLE LOCAL CONSULTANT ON TERMS OF TORS ATTACHEDTO THE AIDE MEMOIRE.BBB) WE ARE ENCOURAGED BY THE CONTINUING POSITIVE PERFORMANCE TRENDOF THE PROJECT AND PARTICULARLY NOTE THE POSITIVE EFFORT OF THE RURALWATER CORPORATION IN SECURING PUBLIC CONTRIBUTIONS TO BRIDGE FUNDINGGAPS AS WELL AS ACHIEVING 100 PERCENT OF TARGETS FOR DEEP BOREHOLESAND 81 PERCENT FOR TUBEWELLS.CCC) IN ADDITION THE RESULTS FROM THE PILOT FARM ARE PROMISING.COORDINATION OF NEXT YEAR'S PROGRAM WITH ARC SHOULD FURTHER SUPPORTTHESE DEVELOPMENTS AND INCLUDE MAIZE AS AN EXPERIMENTAL CROP.

DDD) GINNERIES HAVE CONTINUED TO SHOW IMPROVED PERFORMANCE. HOWEVER

WE ENDORSE MISSION RECOMMENDATIONS FOR SGB TO PLAN COTTON PICKING AND

TRANSPORTATION EACH YEAR TO OPTIMIZE UTILIZATION OF GINNING CAPACITY.

FURTHER OPTIONS FOR A COST EFFICIENT GINNING PROGRAM SHOULD BE

STUDIED TO ENSURE THE BEST UTILIZATION OF GINNERIES AT DIFFERENT

LEVELS OF SEED COTTON AVAILABILITY.EEE) WE HAVE NOTED THAT PROCUREMENT PROCESS FOR SENNAR DAM

REHABILITATION MAIN CONTRACT IS ON COURSE BUT SATISFACTORY ACTION IS

NEEDED ON SUPPORTIVE MEASURES PARTICULARLY IN ENSURING THAT (1)SPECIFICATIONS AND TENDER DOCUMENTS FOR THE SECOND 25 T MOBILE CRANE

STILL UNDER PREPARATION BY CONSULTANT COODE AND BLIZZARD ARE

FINALIZED FOR TIMELY PROCUREMENT OF THE MACHINE (2) CRANES RENOVATIONWORK BY STOTHART AND PITT IS COMPLETED BEFORE NOVEMBER 1991 AND (3)DAM WORKSHOP EQUIPMENT WHOSE TENDERING PROCESS WAS REGRETTABLYDELAYED ARE PROCURED AND DELIVERED ON SITE BEFORE DECEMBER 1991 SO ASTO BE AVAILABLE FOR USE OF THE MAIN CONTRACTOR. MOI AS WELL AS RPMUARE TO ENSURE COMPLIANCE OF THE ABOVE REQUIREMENTS.FFF) FINALLY, WOULD REMIND THAT 1989/90 AUDITED ACCOUNTS WERE DUEMARCH 31, 1991 AND ARE NOW NEARLY 3 MONTHS OVERDUE. PLEASE EXPEDITESOONEST SO AS TO AVOID ANY DISRUPTION TO DISBURSEMENT.BEST REGARDS, J. SHIVAKUMAR, DIVISION CHIEF, AF2AG

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-SUBJECT: SUDAN GEZIRA REHABILITATION PROJECT (CR. 1388-SU)-DOCUMENT NAME: DIVING.TLX-DRAFTED BY: BHATTACHARYA:ANGIE-EXTENSION: 34180-AUTHORIZED BY: J. SHIVAKUMAR, DIVISION CHIEF, AF2AG-CC:-CC:

IBRDKHA-INTBAFRAD-KHARTOUM, SUDAN-ATTN. SATISH KUMARBTWASHINGTON DC June 12, 1991SUDAN GEZIRA REHABILITATION PROJECT (CR. 1388-SU) AND YOUR TELEX OFJUNE 11 ON PROCUREMENT OF DIVING EQUIPMENT. PLEASE REFER TO OURTELEX TO YOU OF MARCH 20, 1991, REPRODUCED BELOW WHICH DEALT WITH THESUBJECT.QUOTERE SUDAN - GEZIRA REHABILITATION PROJECT (CR.1388-SU)PLEASE REFER TO YOUR TELEX OF FEBRUARY 22 ISSUED FROM HQ TO RPMUREGARDING PROCUREMENT OF DIVING EQUIPMENT. WE HAVE RECEIVED DIRECTLYFROM CROWN AGENTS THROUGH LETTER DATED MARCH 8, 1991 A COPY OFEVALUATION REPORT AND BID DOCUMENT. CROWN AGENTS HAVE STATED THATTHE COST OF THIS LOT WAS NOT INCLUDED IN THE TOTAL COST ESTIMATE INTHEIR EARLIER COMMUNICATION. WE HAVE NO RECORD OF EARLIERCOMMUNICATION. OUR COMMENTS ARE AS FOLLOWS:(ALPHA) PLEASE ADVISE RPMU THAT THEY SHOULD RECEIVE AND REVIEW THEIRCONSULTANT PROPOSALS ON ALL SUCH MATTERS AND SEND US RPMU'SRECOMMENDATION ALONGWITH EVALUATION REPORT INSTEAD OF ASKINGCONSULTANTS DIRECTLY TO REFER MATTERS TO THE BANK.(BETA) PLEASE CHECK WHETHER RPMU HAS ENTERED INTO ANY AGREEMENT WITHCROWN AGENTS FOR PROCUREMENT SERVICES UNDER WHICH THESE MATTERS AREBEING DEALT WITH. WE DO NOT SEEM TO HAVE CLEARED ANY CONTRACT WITHCROWN AGENTS. RPMU WAS TO NEGOTIATE A CONTRACT ACCORDING TO THE LASTSUPERVISION MISSION IN OCTOBER 1990.(GAMMA) OUT OF THE TWO BIDS RECEIVED, THE RECOMMENDATION IS MADE TOAWARD THE CONTRACT TO THE LOWEST BIDDER FOR POUND STERLING 15,664.IF YOU ARE SATISFIED ON ISSUES RAISED ABOVE AND THOSE CONCERNINGFUNDS ETC IN YOUR TELEX OF FEBRUARY 22, YOU MAY WISH TO ISSUE THEFOLLOWING TO RPMU WITH COPY TO MILLER, NAIROBI.(QUOTE: FOR MR. ABDALLA MOHAMED EL ZUBEIR, RPMU. SUDAN GEZIRAREHABILITATION PROJECT (CR.1388-SU)(AAA) YOUR TELEX OF FEBRUARY 19 REGARDING PROCUREMENT OF DIVING

EQUIPMENT AND COPY OF EVALUATION REPORT SENT BY CROWN AGENTS THROUGH

LETTER OF MARCH 8. WE HAVE REVIEWED THE EVALUATION REPORT AND BASED

ON THE INFORMATION PROVIDED, WE HAVE NO OBJECTION TO YOUR PROPOSALSTO AWARD THE ABOVE CONTRACT TO THE LOWEST EVALUATED RESPONSIVE BIDDER

B/S TOOLQUIP INTERNATIONAL LTD FROM U.K. FOR POUND STERLING 15,664CIF PORT SUDAN OF WHICH 100 PERCENT IS ELIGIBLE FOR DISBURSEMENT.

(BBB) PLEASE INFORM THE BANK BY TELEX AS SOON AS CONTRACT IS SIGNED

AND SEND COPY AS SOON AS POSSIBLE.

(CCC) IN THE FUTURE, PLEASE SEND YOUR RECOMMENDATIONS COMPLETE INALL RESPECTS INCLUDING EVALUATION REPORTS TO THE BANK AS WE WOULD NOTCOMMENT IF RECEIVED DIRECTLY FROM YOUR CONSULTANT.REGARDS. UNQUOTE(DELTA) IF YOU ISSUE THE ABOVE NO OBJECTION, PLEASE LET US KNOW INORDER TO INPUT 384 FORM IN MIS.REGARDS, BHATTACHARYA/SHIVAKUMAR, AF2AG.UNQUOTEPLEASE ADVISE ACTION TAKEN.REGARDS BHATTACHARYA/SHIVAKUMAR, AF2AG.

=06130635

ALT RTD FROM:AFRO

IN DROPCOPY OF:F2AR

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June 18, 1991

Dr. Abdalla ZubeirExecutive DirectorRPMUKhartoum.

Dear Sir,

Subject: Sudan Gezira Rehab Project(Cr.1388-SU) - BNHP

Please refer to your letter No. 13-F-3 dated June 16, 1991 on the subject above and furnish tous the reference of the clearance given to the training program of US$65,000. We have seen the aide-memoires of the two last missions which donot contain any reference to this subject. In case a specificno objection was accorded to a specific training proposal, then savings (if any) against that proposal arenot supposed to be utilized for a new training proposal.

Yours sincerely


Task Manager

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OFFICE MEMORANDUM

DATE: June 9, 1991

TO: S. K. Bhattacharya - AF2AG

FROM: Satish ar

EXTENSION: \

SUBJECT: Sudan Gezira Rehabilitation Project ( Credit 1388-SI)Responses from RPMU on queries raised & other information.

The following documents received from RPMU are attached for further necessary action:

1) On Sennar dam renovations the response from Coode & Blizzard is attached with-reference to your telex of May 20.

2) On GRP-74 regarding trial gin stands response of consultant AAPL is attached, since youhad advised that they should be consulted.

3) The list of potential procurement agents referred to in para 23 of the mission aide-memoire of GRP (Supervision mission of May 1991). The mission has recommendedinvitation of bids on LIB basis for which this list has been received and I consider itacceptable. Clearance for this may be given. TORs for these consultants are prescribedin Annex IV to the aide-memoire.

Best regards.

c.c. E. A. Files

The World Bank 5 th Floor, AAAID Bid. Tel. Nos.71069/78043/78047INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Block 9, Khartoum Telex No. 22215 IBRD SDiNTERNATIONAL DEVELOPMENT ASSOCIATION SUDAN Cable Address: INTBAFRAD

June 5, 1991


Dear Sir,

Subject: GRP 75 and GRP 79Reference: Your two letters on the above subject

dated June 4, 1991.

We are surprised to receive your aforenoted letters. The responses received from Washington

were forwarded to you to take further action and a copy each is again enclosed. You may like to check

up why the earlier copies did not reach you.

We hope that you will take steps to procure workshop tools and equipment in terms of IDA

clearance. Regarding Lot 6, please take further steps as advised.

Regarding cement/steel you had to confirm that bid document used by you was the same ascleared by Mr. Bhattacharya. Subject to that IDA clearance as in the telex is given.

Yours Sincerely


Task Manager



June 2, 1991


Dear Sir,

Subject: Sudan Gezira Rehab. Project (Cr.1388-SU)Quarterly Report January-March 1991.

We acknowledge the receipt of the above document. The progress reported in this document isalready covered in the comments and observations made by the IDA mission which conducted the

supervision of GRP from May 5 through May 20, 1991. Our comments are as follows:

1) We in particular would urge the early submission of audited statement of accounts for theyear 1989/90, which became overdue on April 1, 1991.

2) We also look forward to the change in the format of these reports in future, as a resultof the installation of the new system of management monitoring.

3) We look forward to early finalization of AWP for 1991/92 in terms of the agreementsreached with the last supervision mission. We hope that, as agreed and specified inAnnex III to the last aide-memoire (May 1991), you will conduct agency-wise planningmeetings with each Implementing Agency and finalize next year's work program basedon the relevant considerations. These should then be reflected in an appropriate format.Annex I to the aforesaid aide-memoire can serve as a model for physical program.However, financial allocations for the year should also be indicated as far as possible.

Best regards.

Yours sincerely,

Saih K arAgricultural Services Specialist

Task Manager

c.c. Shivakumar - Falconer -AFAC

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