event booking guide - red brick cafe

EVENT BOOKING GUIDE

v1.2 Your event at the Red Brick Cafe

Arrive at the cafe. Greet your guests. Order at the counter.

Present on our stage.

Enjoy delicious hors d’oeuvres

And leave the clean up to us.

Mingle with your guests.

EVENT BOOKING GUIDE

3WWW.REDBRICKCAFE.CA [email protected]

v1.2

Time Sunday Monday Tuesday Wednesday Thursday Friday Saturday8-5 cafe open cafe open cafe open cafe open cafe open cafe open cafe open9-1010-1111-1212-11-22-33-44-55-6 setup setup setup6-7

BOOK YOUR EVENT BOOK YOUR EVENT BOOK YOUR EVENT

7-88-99-10

cafe closed cafe closed10-11

cafe closed cafe closed11-1212-11-2 tear down tear down tear down

Book with us Saturday, Sunday, or Monday evening from 6pm-1am. We believe we’re the best place to book for

a Saturday night!

You can also book during our regular open hours at a Premium Rate, starting at $200/hour in addition to the

standard Room Rental Fees.

TO GeT starTed, Email [email protected]

What yOu pay fOrRoom Rental Fee (40 or fewer guests | Saturday, Sunday, Monday eve.) $200/hour + HST (minimum 3 hours)

Room Rental Fee (41 to 75 guests | Saturday, Sunday, Monday eve.) $250/hour + HST (minimum 3 hours)

Back Room Audio Setup (1 mic, speakers, mixer) $100+HST

Minimum Food and/or Drink Purchase for all bookings $350+HST

Automatic Gratuity 20% of Food and Drink (starts at $70)

And that’s it! Everything is included!

aVailaBlE Time slOts

EVENT BOOKING GUIDE


v1.2

fOOD OpTiONssharEaBlE spreaDs

Charcuterie Platter $200

6 assorted cheeses, cold meats, Dijon mustard, jam, crustinis, grapes, nuts, dried fruit - serves up to 50 guests

Vegetable and Hummus Platter - vegan $100

mixed peppers, snap peas,broccoli, baby carrots, cherry tomatoes, and hummus - serves up to 50 guests

Dessert Tray $60

assorted dessert squares, - 48 pieces

Gluten Free Brownies - vegan, gluten free $30

delicious chocolate brownies - 18 pieces

HOrs d’OeuVres (minimUm 2 pOrtIOns per ItEm Ordered)

Mini Samosas - vegan $20/dozen

baked dough triangles with a savory filling

Mini Quiche $20/dozen

classic quiche, mix of Florentine (vegetarian) and Lorraine (contains bacon)

Meat Balls $20/pound

delicious bite-sized meat balls in a sweet, savory sauce

Spanakopita $24/dozen

spinach and feta in a phyllo wrapping

Bocconcini Skewers - vegetarian, gluten free $28/dozen

bocconcini, cherry tomato, basil, with a light glaze

lOOKING fOr mOre OpTiONs?

We accept OUTsIDE caTering!

EVENT BOOKING GUIDE


v1.2

BeveraGe OpTiONsWe are happy to offer a simplified beverage menu which keeps wait times down and is sure to satisfy your guests:

nOn alcOHOlic BeveraGes

Coffee $2.49 SM $2.64LG

medium roast or dark roast

Tea $2.42

red rose or earl grey

Apple Cider $4.10 SM $4.43 LG

served hot or iced

Pop Can $2.60

San Pel/ Limonata $3.10

Juice Bottle $2.50

apple juice or orange juice

alcOHOlic BeveraGes

Craft Beer - 16oz $6.99

Lug Tread or rotating specials

VQA Wine - 6oz $7.70

house red or house white

Rail Drinks - 1oz $6.99

whiskey cola, whiskey ginger, rum cola, gin tonic, vodka soda, tequila soda

Bar serVIcE OpTiONs

Cash Bar -Your guests purchase their own drinks and pay at the counter.

Open Bar - Your guests place their orders on a tab which you will pay for at the conclusion of your event.

Drink Tickets $3.00 NON ALCOHOLIC $6.50 ALCOHOLIC

You pay for a set number of alcoholic or non alcoholic drink tickets which are redeemable at your event for the above drinks of the appropriate category. Charges are based on the number of tickets issued not based on the number of tickets collected; It is up to you and your guests to make sure that your redeem your tickets.

EVENT BOOKING GUIDE


v1.2

cafe INfOrmatIOn

lOcaTiON aNd parKING

The Cafe is located in the heart of Guelph at 8 Douglas

Street. On street parking is often available on any of the

nearby streets, and is free after 6pm.

If no street parking is available, the nearby Baker Street

parking lot is also free from 6pm (excluding some special

occasions).

Covered parking is available at the nearby West Parkade,

from where you can walk through the Old Quebec Street

mall to arrive just off of Douglas Street without having to

walk outside.

cOntacT

All event bookings must be arranged by email at [email protected]. The Event Manager does not take

phone calls at the cafe except by appointment.

reGUlar HOurs

The cafe is open daily so come by and visit the space prior to your event.

Monday 8am–5pm Tuesday-Thursday 8am–9pm Friday 8am–11pm Saturday 8am–5pm Sunday 10am–5pm

venUE layOut

During normal cafe hours, our space is set up to maximize seating and allow our servers to access each of the

tables. Prior to the start of your event, we will arrange the space into either the “Room to Mingle” layout or the

“Seated for Presentation” layout.

EVENT BOOKING GUIDE


v1.2

restroom

restroom

restroom

accessiblerestroom

employees only

employees only

employees only

restroom

restroom

restroom

accessiblerestroom

employees only

employees only

employees only

restroom

restroom

restroom

accessiblerestroom

employees only

employees only

employees only

staNdarD layOut

rOOm TO mingle

seatED fOr prEsENTaTiON

FOOD SPREAD

FOOD SPREAD

EVENT BOOKING GUIDE


v1.2

Terms aNd cOnDItIOnsdepOsiTs A lot of work goes into booking and preparing for your event, and it is necessary to ask for a non-refundable

deposit to hold the space for you. The deposit amount due is equal to the full Room Rental Fee + the Premium

Rate (for bookings during our open hours). This payment is due immediately upon completion of the Event

Information Form, and can be paid in person by cash, debit, or credit or paid online by e-transfer to our book

keeper, Lisa Patterson at Royal City Bookkeeping ([email protected]). Make sure to include “Red Brick Cafe Private

Event” plus the name of your organization and the date of your private event in the e-transfer.

cancEllaTiONs Once the Event Information Form is submitted, and the deposit is received, payment is final. We will not

refund your deposit in the event of a cancellation. However, we can move your event to a different date as

long as we receive at least 10 business days notice. We do not charge any additional cancellation fees.

fOOD aNd BeveraGe pOlicy We do offer a variety of delicious hors d’oeuvres but if you would like something different, you may hire

an outside caterer. If you plan to do so, please let us know on your Event Information Form. Absolutely no

outside drinks are allowed.

Alcoholic beverages will be served in accordance with the laws set by the Alcohol and Gaming Commission

of Ontario. No alcoholic beverages can be brought onto or taken out of our licensed establishment. In keeping

with the law, all alcoholic beverages consumed at your event must be purchased through the Red Brick Cafe

on our liquor license.

Servers may check the ID of anyone who appears under the age of 25 years. The legal drinking age is 19.

Guests that attempt to circumvent these laws will be cut off and may be asked to leave the premises.

fOOD aNd BeveraGe minimUm pUrcHase A guaranteed minimum purchase of $350 is required to complete your booking. If you hire an outside caterer, we

recommend purchasing drink tickets to meet the minimum purchase requirement.

Taxes All prices quoted are subject to 13% HST.

GratuiTiEs

All food and beverage purchases will be subject to a 20% gratuity. Please note that this gratuity is not based

on the room rental fees.

EVENT BOOKING GUIDE


v1.2

damaGes

You are responsible for any property damage resulting directly or indirectly from you or any of your guests

while on the premises. A minimum $500 fee will be charged for any major damage to the premises or any of

its contents.

GUaraNTeED nUmbErs aNd BillING

The guaranteed number of attendees is required as part of the Event Information Form. If you have fewer

guests than expected, you will be charged Room Rental Fees based on the number of guests indicated

on the Event Information Form. An invoice will be provided for your records upon submission of the Event

Information Form. The outstanding balance must be paid prior to the night of the event. The Red Brick Cafe

accepts cash, debit, and credit payments.

If you have selected an open bar for your event, your bar tab must be paid at the conclusion of your event,

and a 20% automatic gratuity will be applied.

EVENT seTUp

After we close the cafe at 5pm, it will take us a full hour to turn over the cafe and set up for your event. You or

your representative may arrive no earlier than 30 minutes prior to your event start time to perform any of your

own last-minute setup and to greet your guests.

We will arrange the space for you and set up the sound system if you have requested it. We are responsible

for setting up the space. You are only required to set up your own decorations.

If you have an audio device that you would like to use for music during the event, any device with a standard

headphone jack can be plugged into our house speakers at no additional charge.

For bookings during our regular open hours, we will close the cafe and begin setup 1 hour prior to the start of

your event.

decOraTiONs

Glue, nails, tape, etc. are not allowed. Free-standing decorations such as pull-up banners, sandwich boards,

and flowers are acceptable.

EVENT Tear-dOWN

We will clean and reset the event space after your event. You are only responsible for removing your own

belongings. Unless there is excessive mess or damage to the property, there is no additional cleaning fee.


EVENT INfOrmatIOn fOrm (We Will Help yOu fill ThIs OUT)fOOD aNd BeveraGe selectIOns

Charcuterie Platter: _ x $200 = _Veggie Hummus Platter: _ x $100 = _

Dessert Tray: _ x $60 = _Gluten Free Brownies: _ x $30 = _

Samosas (dz): _ x $20 = _Mini Quiche (dz): _ x $20 = _

Meat Balls (lb): _ x $20 = _Spanakopita (dz): _ x $24 = _

Bocconcini Skewers (dz): _ x $28 = _Drink Tickets (non alcoholic): _ x $3 = _

Drink Tickets (alcoholic): _ x $6.5 = _Food and Beverage Total = _

Select One: Cash Bar Open Bar

Are you hiring an outside caterer? Yes No

EVENT deTaIls

Organization: _Contact Name: _Contact Phone: _Contact Email: _Date of Event: _Time of Event: _

Number of Guests: _Base rental raTe

40 or fewer guests $200/hr (minimum 3hr).

41 to 75 guests $250/hr (minimum 3hr).

_ x $______/hr = _Open Hours Premium (please inquire).

_ x $______/hr = _Base Rent Total = _

BacK rOOm aUdiO seTUp

Select One: No ($0) Yes ($100)

TOTal cOst aNd depOsiT

Base Rent Total = _Food and Beverage Total = _Back Room Audio Setup = _

Subtotal = _

13% HST = _20% Gratuity (Food and Beverage Total only) = _

Grand Total = _Deposit (Base Rent Total +1/2 Food and Beverage Total) = _

By signing this Event Information Form, you agree to be bound by all terms and conditions listed in the Event

Booking Guide, and you certify that all of your questions have been answered. Furthermore, you agree to submit

the required deposit with this form, and you commit to pay all remaining charges prior to the date of your event.

Printed Name: _ Signature: _ Date: _Deposit received? Yes Employee Signature: _ Date: _

Minimum ($350) Minimum ($70)

event booking guide - red brick cafe

Documents