euclid system -enterprise hris solution human resources management product overview submitted by

EuClid System - Enterprise HRIS Solution Product Overview 6.4.01 - 2010.12.20 1

HUMAN RESOURCES MANAGEMENT

PRODUCT OVERVIEW

Submitted by

PT. Widya Latansa TeknologiHelping Companies Succeed

http://www.widyatech.com


EUCLID SYSTEMHUMAN RESOURCE MANAGEMENT

Contact

FERIAL HENDRATA S.Kom, MTPT. Widya Latansa Teknologi (WIDYATECH) Surabaya Branch

Jln. Sumatra 20 a surabayaTelp. 031 5010894 Hp. 081 7595005 / 082140968242

Email: [email protected] - Website: http://www.widyatech.com


Table of Contents

EUCLID SYSTEM........................................................................................................ 2Contact .................................................................................................................... 2Contact .......................................................................... Error! Bookmark not defined.1 EUCLID SYSTEM OVERVIEW ............................................................................... 4

1.1 Features ..........................................................................................................41.2 Functionalities Solution ...................................................................................4

1.2.1 HR – Personnel Administrations ....................................................................... 51.2.2 HR – Personnel Development ........................................................................... 8

1.3 INFRASTUCTURE ............................................................................................101.3.1 System Landscape ........................................................................................... 101.3.2 System Requirement....................................................................................... 11

2 QUOTATION .................................................................................................... 122.1 Project Scope.................................................................................................12

2.1.1 Product Functionality & Features ................................................................... 122.1.2 Standard Implementation Phase .................................................................... 13

2.2 Price Scheme .................................................................................................132.2.1 Software License ............................................................................................. 132.2.2 Implementation .............................................................................................. 142.2.3 Annual Support Price (optional)...................................................................... 152.2.4 Example Project Scenario................................................................................ 16

2.3 Terms of Payment .........................................................................................172.3.1 Software License Payment.............................................................................. 172.3.2 Implementation Payment ............................................................................... 172.3.3 Annual Support Payment ................................................................................ 17


1 EUCLID SYSTEM OVERVIEWEuclid System is an enterprise application built for managing enterprise’s humanresources information. Euclid system is implemented using sophisticated technologyand world class best practices to give solutions to the problems regarding humanresources management and development.

1.1 Features Comprehensive Human Resources Management System Integrated ERP System IT Business Solution Business Process Driven Multi-Level Document Approval Multi Currencies&Multi Companies Executive Information System Employee Self Services Manageable Authorization Support Document Flow and Approval System Configurable System Customizable Add-ons Web Base Technology

1.2 Functionalities SolutionEuclid System functionalities described as following:

HR - Personnel Administrationo Personnel Information Managemento Recruitment Managemento Benefit Managemento Time Managemento Payroll Administrationo Travel Management

HR – Personnel Developmento Qualification & Requiremento Appraisals Systemo Development Plano Career & Succession Planningo Business Event Management (Training Management)


1.2.1 HR – Personnel Administrations

1.2.1.1 Personnel Information ManagementComprehensively manage employee’s information, such as personal data,organization assignment, payroll data, employee time profile, education background,work experiences, and development data. Easily manage company’s organizationstructure using hierarchical model, assign additional positions or jobs and presentingemployee’s organization assignment history.

1.2.1.2 Recruitment Management + Man Power PlanningEuclidSystem supports decision maker selecting personnel who met their enterpriserequirement. Starting with workforce requirement planning (man power planning),


opening a vacancy, publishing into much kind of advertisement, applicant screeningand selection, hire suitable applicants and placing them to the suitable job or position.

1.2.1.3 Benefit & Compensation ManagementProviding capabilities and flexibilities to effectively manage benefit compensationprograms such as medical claim, loan and ownership programs. Claim limit can becontrolled during transaction by applying general or individual quota to every claimproposed by employee.

1.2.1.4 Time ManagementCover administration and evaluation of employee’s work hours. Manage employee’swork time by defining employee work groups and establishing their shift or workschedule based on location and organization level. Easily define many kind ofemployee’s absence such as permission, leave, and so on. Overtime schedule can bearranged easily and can be monitored across to the related payment data.


1.2.1.5 Payroll AdministrationEuclid System automates the pay process by gathering data on employee time andattendance, calculating various deductions and taxes, generating periodic pay chequesand employee tax reports. Perform automatic deposit calculation based on humanresource and time management data. Set up accounts payable transactions based onemployee’s deductions then send accounting information to the general ledger forposting subsequent pay cycle. This system can simulate payroll process, before theresults of execution. This is to ensure that the payroll results can be verified.

1.2.1.6 Travel ManagementProviding preparation and approval of travel documents, authorization of traveladvances computation, preparation and approval of travel vouchers, and theprocessing of information for payment of the travel vouchers and claims to payrollaccounting.


1.2.2 HR – Personnel DevelopmentTotal Talent Solutions enable efficient management of the entire recruitment process,from candidate sourcing through to attracting, rating and on-boarding candidates.Euclid system modular solutions motivate, develop, manage, and retain employeesand can be selected and implemented according to your needs. Our complete suite ofTalent Management Solutions includes: Attraction & Sourcing, Screening & Selection,on boarding, HR Management, Performance Management, CompensationManagement, Skills & Competency Management, 360 Degree Feedback, Career &Succession Planning,Assessment, Learning Management System, andOrganizationalStructure. All of function of talent management solutions is integratedon to personnel development and training management.

1.2.2.1 Personnel Development (Qualification, Appraisal, Development Plan,Career& Succession Planning, Performance Management)

Defining Multi Competencies Model based on the enterprise criteria, such asqualifications, competencies, potentials, preferences, or other criteria according tothe enterprise concern. Using this model, evaluation to employee placement can bemade easily, ensuring appropriate employee profile match with their current job orposition, considering next employee’s career or make decision to place them toanother job or position which is more suitable.


1.2.2.2 Training and Event ManagementPlanning and managing business events for the enterprise, such as training, courses,seminary, presentation, workshop, meeting, and so on. Arranging every event in acatalog of business event complete with its schedule, capacity, objective, and anothercomponent related. Additionally, using appraisal component in this module,evaluation and appraisal to the events can be made as well. Appraisers could beorganizer or attendees, internal or external person who monitoring the event. It alsocan define much kind of resources such as instructors, rooms, equipment, and coursesupported materials according to the business event planning.


1.3 INFRASTUCTUREEuClid System is implemented using affordable technologies and efficientinfrastructure to cut over the hardware investment but still guarantee highperformance, secured system environment and high quality of services.

1.3.1 System LandscapeEuClidSystem can be implemented using following landscape models:

1.3.1.1 Local AreaNetwork Model

1.3.1.2 Wide Area Network Model


1.3.2 System RequirementFollowing are the recommended hardware and software requirements which can beused to implement EuClidSystem.

1.3.2.1 Database Server

PERIPHERAL TYPE

Processors Minimum Core 2 Duo IntelMemory DDR2 800 MHz, 4 GBOperatingSystem

Windows Server/ Linux (Centos)

Database Oracle DB 10gR2 Standard Edition One (1 user)Hard Drive 120 GBCDROM 24XLAN Adapter 10/100 MBps

1.3.2.2 Application Server

PERIPHERAL TYPE

Processors Minimum Dual Core Intel Xeon 2GHz, FSB 1066MHz

Memory DDR2 800 MHz, 4GBOperatingSystem

Windows Server/ Linux (Centos)

App. Server Oracle Form and Report Service 10gR2 (1 user)Hard Drive 80 GBCDROM 24XLAN Adapter Gbits

1.3.2.3 Client Requirement

PERIPHERAL TYPE

Processors Dual Core, 2 GHzMemory 512 MBOperatingSystem

Windows XP/ Linux

Application Web browser, Java Runtime Environment(JRE) 1.6.0

Hard Drive 40 GBLAN Adapter 10/100 MBps


2 QUOTATION

2.1 Project Scope

2.1.1 Product Functionality & FeaturesSubject Module/ Services

Functionality Personnel Administration Module- Personnel Information Management- Recruitment- Benefit Management- Time Management- Payroll Administration- Travel Management

Personnel Development Module- Qualification, Requirement & Competency- Appraisal System- Development Plan- Career & Succession Planning- Performance Management- Business Event Management (Training)

Features Multi-CompanyMulti-CurrencyEmployee Self ServicesWork flow Management (Approval system)Notification / AlertManageable AuthorizationCustomized add-onsManageable AuthorizationExecutive Information systemWeb base Technology


2.1.2 Standard Implementation Phase

TASK DELIVERABLES1. Project Preparation

Project Planning Project CharterProject Kickoff Sign-off documentEuClid Installation EuClid Installation sign-off

2. PrototypingData Gathering Summary of Data GatheringDetail Requirement Detail Requirement sign-offBaseline Configuration Summary of Baseline ConfigurationAdd-ons Customization Summary of Add-ons CustomizationApplication Show off Prototyping sign-off

3: FinalizationFinal Configuration Final Configuration sign-offUser Acceptance Test (UAT) UAT sign-off

Key-user Training Training materials and user's manualProduction Server Setup Finalization sign-off

4: Go LiveData cut overGo-Live Go-livesign-off

5: ClosingSupport & Closing Closing sign-off

2.2 Price Scheme

2.2.1 Software License

ITEM DESCRIPTION PRICE [RP]*I EuClid System HRIS Standard Edition

(include 10 users & no ESS user) 50.000.000,-

- Additional Administration User 2.500.000,-- Additional Employee Self Service (ESS) User 250.000,-

II EuClid System HRIS Enterprise Edition(unlimited users & ESS) 150.000.000,-


2.2.2 ImplementationI. Module Price:

PACKAGE DAYS PRICE[RP]*A. Payroll Administration (PR)

- Personnel Information Management- Benefit Management- Time Management- Payroll Administration

30 65.000.000,-

B.Personnel Administration (PA)- Personnel Information Management- Recruitment Management- Benefit Management- Time Management- Payroll Administration- Travel Management

40 95.000.000,-

C.Personnel Development (PD)- Personnel Information Management- Personnel Development- Businesses Event Management (Training)

30 75.000.000,-

D.Integrated HR System (HR) – All Module- Personnel Information Management- Recruitment Management- Benefit Management- Time Management- Payroll Administration- Travel Management- Personnel Development- Training and Event Management

65 160.000.000,-

DAYS: Estimated Implementation days

II. Organization Price:

ITEM PRICE [RP]*Price per Company 20.000.000,-Price per Employee 20.000,-

III. Accomodation And Transportation(if implementation in SURABAYA)

Implementation Package PRICE [RP]*Payroll administration (PR) 15.000.000Personnel Administration (PA) 20.000.000,-


Personnel Development (PD) 20.000.000,-Integrated HR System (HR) 30.000.000,-

The implementation Package above can be selected according to the needs ofimplementation.

2.2.3 Annual Support Price (optional)ITEM PRICE [RP]*

EuClid System HRIS - Annual Support (per year) 40.000.000,-


2.2.4 Example Project ScenarioThis scenario will explain how to calculate the project cost of EuClid Systemimplementation based on the agreement above. The costs of product license andannual support are fixed, with a value according to the price above. And the cost ofimplementation is adapted to the scope and magnitude of company organization.

Requirement Plan:Software : EuClid System HRIS Standard EditionImpl Module : Integrated HR System (HR)Organization : 1 Company and 400 employeesAnnual Support : NoLocation : SURABAYA

Price Scheme:

SUBJECT DESCRIPTION AMOUNT [Rp]*

Software

EuClid System HRIS Enterprise Edition(unlimited users & ESS) 50.000.000,-

Administration User (unlimited) -

Employees Self Service user (unlimited) -

Implementation Package : Personnel Administration(PA) 95.000.000,-

Company @Rp. 20.000.000,- : 1 20.000.000,-Employees @Rp. 20.000,- : 400employee 8.000.000,-

Accomodation &Transportation SURABAYA :Implementation module : PA

20.000.000,-

Annual Support No -

Grand Total 193.000.000,-*) Note:

- The prices are excluded government tax


2.3 Terms of Payment

2.3.1 Software License PaymentTERM MILESTONE AMOUNT(%)

Term I Down Payment 20Term II Software Delivery 80

2.3.2 Implementation Payment

TERM MILESTONE AMOUNT (%)

Term I Contract Sign-Off 20Term II Prototyping Sign-Off 30Term III Finalization Sign-Off 40Term IV Closing Sign-Off 10

2.3.3 Annual Support PaymentAnnual support payments to be in full after the contract of maintenance wassigned.

Each payment implemented within a period not later than 10 working days afterinvoice issued. Payment method by wire transfer (T/T).

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