all india institute of medical sciences - aiims

Tender Document for Catering Services at AIIMS, Bibinagar

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ALL INDIA INSTITUTE OF MEDICAL SCIENCES

BIBINAGAR, Hyderabad Metropolitan Region (HMR), TELANGANA - 508126

अखिल भारतीय आयुर्विज्ञान संस्थान (एम्स), बीबीनगर, तेलंगाना – 508126

TENDER NO.: AIIMS/BBN/HIRING OF VEHICLE/2020-21/ HIRING OF OPERATIONAL VEHICLES (Commercial

number) on monthly basis at ALL INDIA INSTITUTE OF MEDICAL SCIENCES, BIBINAGAR, Hyderabad Metropolitan Region (HMR), TELANGANA – 508126

ALL BID DOCUMENTS TO BE SUBMITTED OFF LINE AND ONLINE BOTH

PROCESS BY HAND/SPEED POST/CURRIER ALONGWITH EMD AND FEES

Tender for

CATERING SERVICES (Canteen)

AT

AIIMS BIBINAGAR

(For Students, Faculties, Staff & Guests etc.)

File No. : AIIMS/BBN/CATERING/01

Pre Bid Meeting : 12 Feb 2021 (03:00PM)

Issue Date : 05 Feb 2021

Last Date of Submission : 23 Feb 2021 (03:00 PM)

Tender opening date

(Technical bid)

: 25 Feb 2021 (03:00 PM)


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All India Institute of Medical Sciences,

Bibinagar

Tender for

CATERING SERVICES (Canteen) AT AIIMS BIBINAGAR

(For Students, Faculties, Staff & Guests etc.)

INTRODUCTION:

The management of AIIMS, Bibinagar shall resort to the process of selection of a catering

contractor to run (i) ONE canteen and (ii) TWO shops (Snacks, Coffee, Soft drinks

etc.) for Students, Faculty and Staff in the Campus of AIIMS, Bibinagar. AIIMS,

Bibinagar presently has around 200 students, faculty, residents, staff and patients on a

daily basis. This will increase to approximately 500 in near future. The Tender shall be in

two-bid system as mentioned below. The contract shall be for a period of 1(ONE) year

from the date of award of contract and extendable up to 3 years on mutually agreeable

terms & conditions. First three months being on trial period and on satisfactory

completion of the trial basis the contract will automatically be extended for one year. On

satisfactory performance extension will be made year to year for a maximum of 3 years.

However, in case of any defaults or negligence under such contract the canteen

committee may suggest to the college authority to impose fine or penalty against the

contractor or termination of the contract finally.

Persons/parties having adequate experience in running Canteen, Cafeteria, Snacks &

Coffee shops in Government departments, public undertakings and renowned educational

institutions may apply along-with sufficient proof of their experience and ability of

running the canteens.

Tenderers interested in the above mentioned contract are required to submit their Tender

documents in the following manner.

a. Technical bid containing the documents as per the proforma enclosed.

b. Financial bid containing the rates/price in the proforma enclosed

The Tender fee being Rs.2,000/- only (non-refundable) should be deposited in shape of Bank

Draft of any Nationalized Bank drawn in favour of AIIMS, Bibinagar. The tender paper is

also available in the website of AIIMS, Bibinagar which may be downloaded by the

bidders and apply free of cost. EMD amounting to Rs.1,00,000/- (Refundable to

unsuccessful bidders) should be furnished with the Technical bid. The period of

acceptance of the bid shall remain valid for a period of 180 days from the date of

opening of the


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Tender. B.G. will be decided by the committee for performance security deposit. The

successful bidder shall have to deposit performance guarantee of Rs.500000/= in shape of

BG/ BD/FDR valid for 06 Month.

Documents relating to Technical bid and Financial bid should be submitted in two separate

envelopes super scribed as “Technical bid” & “Financial bid”. Both the envelopes should be

placed in a third sealed envelopes super scribed as “ Tender for Catering Service

(Canteen)” and must reach the Deputy Director (Administration), AIIMS, Bibinagar/

JIPMER by 23 Feb 2021 (3.00 PM). SUBMISSION OF TECHNICAL & FINANCIAL

BID IN A SINGLE ENVELOP WILL LEAD TO DISQUALIFICATION. The tenders

which do not fulfil all conditions or incomplete in any respect shall be liable to be rejected.

The Bid will be opened on 25 Feb 2021 at 3:00 PM. Bidder may like to remain present

at the time of opening of the bid. Names of the parties shortlisted for financial bid to be

made on the basis of technical bid will be published in the website of JIPMER/AIIMS.

Tenderers shortlisted for Financial bid may attend the opening of Financial bid on the

Date, Time & Venue as may be given on the web page. Award of the contract shall be

made in due course.

SCOPE OF WORK AND GENERAL TERMS & CONDITIONS

(i) One Canteen

(ii) Two Shops (Snacks, Coffee, Cold drinks) and provision for tea/ coffee/ cold drinks

vending machine in the hostels, hospitals and academic block as and when required.

(Space for cooking will be provided near the students‟ hostel at the housing complex.

The vendor has to serve the food in the dining hall as well as packed food in the

Academic Block, Hospital and Hostels if required)

The contract may be terminated by either party after giving a notice of one month. During

probation period a notice of only one week is required to be given by either side.

The Institute reserves the right to reject any or all tender applications and cancel the

tender at any time without assigning any reason thereof.

No compensation will be allowed due to fluctuation in the market rates of material and

labour.

The tenderer has to deposit a security deposit of Rs.5,00,000.00/- (Rupees five lakh only)

while signing the agreement. Money will be deducted from the amount in case of fine

and/or damage incurred by the contractor to the property of the Institute. The rest will be

returned to the contractor after completion of the contract time.


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The Contractor, whose tender is accepted, has to sign the contract within 10 days of

issuance of Work order, failing which the earnest money deposited by him will be liable

to be forfeited and treating the work order cancelled.

The successful tenderer shall be required to enter in to an agreement with the Institute.

The schedule of quantity and prices filled in by the successful tenderer and the conditions

of contract and the letter of acceptance of the tender shall be a part of the agreement to be

signed. The cost of stamp paper required for the agreement will be borne by the

contractor.

The tenderer shall have to sign/ attach declaration on at page no. and if the

declaration is not signed it is liable to be cancelled and the earnest money forfeited and

the contractor shall have no claim on the institute.

The tenderer has to quote the rate of the items as per Appendix- A & B. The bidders who

shall quote rates for breakfast, lunch, snacks and dinner as in Appendix-A collectively

coincide or become closer (10% plus or minus) of the reserve price fixed by the

committee will be selected for consideration. The committee will decide the successful

bidder on the basis of other credentials also.

The tenderer is not allowed to make additions/ alterations in the tender paper, such

additions and alterations shall be at the tenderers own risk and the tender is liable to

rejection. Conditional tenders shall not be accepted.

GENERAL RULES PERTAINING TO THE DAILY FUNCTIONING OF

THE CANTEEN:

Canteen Timing :

1 Breakfast 7:00 AM to 9:00 AM

2 Lunch 12:00 PM to 3:00 PM

3 Afternoon Snacks &

Tea

4:30 PM to 6:00 PM

4 Dinner 7:30 PM to 10:30 PM


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Brands of consumables permissible in the Canteen

Item Brand

Salt Tata, Annapurna

Spices M.D.H. Masala, Badshah, Everest

Chicken Venky's Chicken, Sneha

Ketchup Maggi, Kissan

Oil (Sunflower) Sundrop, Godrej, Saffola, Fortune, Dhara

(use of Hydrogenated (vanaspati) oil is prohibited )

Pickle Mother's Recipe or Priya

Atta Ashirvad, Pillsbury, Annapurna

Instant Noodles Maggi

Flavoured fruit drinks Real

Papad Lijjat

Butter Amul, Britania, Mother Dairy

Bread Modern, Kwality, Britania

Cornflakes Kellog‟s

Jam Kisan or Maggi

Ghee Amul, Patanjali

Shrikhand Amul

Milk Heritage, Amul, Mother Dairy (Without Water)

Paneer Heritage, Amul, Vijaya

Tea Brook bond, Lipton, Tata, Taaza

Coffee Nescafe, Bru

Ice Cream Amul, Mother Dairy, Kwality

The caterer may use any other FPO approved brands only if permitted by the Mess

Committee in writing.

General structure of the menu.

Breakfast* : At least One South Indian dish, One north Indian dish, 2

boiled Eggs or Double omelette AND 4 Slices of Toasted

Bread with butter and jam.

Tea ,Coffee & Milk along with the Breakfast *All options should be available on all days

Lunch : Veg and Non Veg thali both on all the week days.

Afternoon

Snacks*

: Snacks items (200gms) (Poha/ Cutlet/ pakori/ pakoda/

aaloobonda/ Halwa/ Toast/Pav Bhaji/ Biscuit etc.) and

Tea, Coffee & Milk

Dinner Veg and Non Veg thali both on all the week days

Menu as decided by the mess committee will be strictly followed. Salad will be provided


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during lunch and dinner. It will comprise of lemon and any of the three (Tomatoes,

cucumbers, onions, beetroots, carrots). Mouth freshener (Fennel seeds and sugar) and

Pickle to be provided with every meal.

Butter milk (1 glass of 200 ml), Lassi (1 glass of 200 ml), Raita, shrikhand, curd rice each must

be served during lunch on one day of the week, if so decided in the menu. On other days

when Butter milk/lassi/raita/shrikhand/curd rice will not be served, curd must be served.

Coconut chutney & sambar will be served with all south Indian dishes (like idli, dosa,

uttappam, etc.)

Whenever butter is provided, shall be 20 gms of butter. Ketchup has to be provided along with

dishes like Maggie, Samosa, Paratha etc. Seasonal Chutney will be served with items

like samosa, kachori, all types of chats etc.

Extra items e.g. extra bowls of curd, non veg. items and special vegetarian dishes etc. over and

above the decided mess menu can be sold at extra prices decided in by the Mess

committee in consultation with the caterer.

Sufficient counters should be made operational. This shall be decided by the Mess Committee.

Coupons for guest meals and extra will be sold (given) to the customer either on the basis

of requisition of a student in writing in the register maintained and against cash payment

for the same to the caterers. The price of the same shall be decided by the mess

committee in consultation with the Caterer.

Regular customers/ students/ residents/ faculty will pay the canteen charges on or before 3rd of

every month to the caterer through cash/ cheque payment with issue of receipt bill. They

also get a reduction in monthly payment if they don‟t dine in the mess for a minimum

period of three days continuously upon three days (03 days) prior intimation. The

reduction is prorata basis. During vacation and holidays if they don‟t dine completely in

canteen they need not pay the monthly bill.

Prepaid coupon system can be introduced and implemented by the mess committee in

consultation with the caterer. Minimum 20 days commitment is required and 10 days

coupons can be accumulated for a particular month. The value of the accumulated

coupons can be utilised for extra food taken/ extra charges by the particular individual.

Caterer must have adequate facility to provide food service facility at the designated places in

the hostels and other places like Academic Block, Hospital etc. without extra charges.

However, when there is a need to supply food to the academic block, hostel or to the

hospital, the caterer has to do the same without any extra charges for packing.


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The vender has to run a two Snacks & Coffee Shop counters from 10.30 am to 9.00 pm at the

space provided by AIIMS, Bibinagar. License fee for Space and Electricity bill has to be

paid by the caterer as decided by the committee.

Assignment & Subletting: The contractor shall not assign the contract or any part thereof or

any benefit or interest therein or there under without written consent of the Institute. The

whole of the charge included in the contract shall be executed by the Contractor. The

Contractor shall be responsible for the acts, defaults and neglects of servants, or

workmen.

The Canteen premises (inside and outside) should not be used for any other purpose except for

running the canteen and that the walls and surroundings of the canteen should not be

used for display of wall posters, writings etc. The contractor is responsible for minor

repair and replacement works with electrical fittings, sanitary items without any expenses

to the college. Major structural changes will be taken up by the college.

The Contractor should not transfer the management to any other individual or agency. The

manager of the Canteen should be present at the premises and supervise the day-to- day

affairs of the Canteen and shall not give scope for any complaints whatsoever.

In case it is found that if three such fines do not have any effect in abiding by the terms and

conditions mentioned in the contract, the contract may be terminated finally after serving

fifteen days notice by the Administration of AIIMS BIBINAGAR to the Contractor.

SCOPE , GENERAL TERMS AND CONDITIONS OF THE CONTRACT

The contract comprises the necessary arrangement of all raw materials required for preparation

of snacks, beverages, sweets, lunch, preparation of items mentioned in the menu, and

serving the prepared articles to customers, including provision of all materials,

equipment for preparation and serving of articles. This will also include transportation,

cost of materials and labour. The contractor shall make his own arrangement for safe

preservation (in refrigerator) of materials and accommodation for his staff etc. No

employees of the contractor shall be allowed to reside in canteen premises. No staff

member is allowed to enter the hall premises between midnight and

5.00 a.m. In case of emergency, permission for the same should be taken from the Hostel

Superintendant.

The contractor shall maintain the quality of preparation of food, constant supply of cold

drinking water& fresh availability of items, as per the canteen management committee

requirement. Quality oil (Sunflower Oil) is to be used in preparation of meals.

The contractor shall maintain the working hours of Canteen as laid down by the Canteen

Committee.


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The contractor shall maintain FULL HYGIENIC CONDITIONS in the Canteen, in the

storage, preparation and serving of eatables and in keeping the floor, furniture,

utensils, crockery, cutlery neat and clean, so as to maintain the standards and

aesthetic values in the Canteen. Contractor should make arrangements for visible

storage of prepared food the items in hygiene condition. The canteen and its

premises shall be kept clean and tidy. The garbage, peel-offs etc. should be disposed

of as per norms of District Administration, Government of Telangana at the cost of

the Contractor/ Caterer.

The staff and the Caterer will have to be provided uniforms with ID cards by the contractor

during working hours and they will be required to wear the uniforms and cap during

working hours positively. Such persons should be free from contagious disease and

maintain proper wearing of clean garments.

The contractor shall carry out the work in accordance with this contract and with directives of

Canteen Committee and to the satisfaction of the administration through Canteen

Committee. The Canteen Committee from time to time may issue the further instructions,

detailed directions and explanations which are hereafter collectively referred to as

Canteen Committee‟s instructions in regard to the Canteen management.

The Canteen should run in the name of „AIIMS Canteen’’ and no other name should be used.

The Canteen Committee or its members shall have every right to inspect the Canteen

without any notice and can seal the canteen in case of violation of terms and conditions.

The staff of the canteen shall be the sole staff of the contractor and no relationship of

master and servant shall exist between AIIMS, Bibinagar and such staff.

The canteen Committee has right to terminate the lease by giving one month‟s notice if it feels

necessary to do so. In such case, the lessee shall forego a portion/ whole of the

performance guarantee as decided by the committee. The decision of the Committee of

the Institute with regard to any matters pertaining to the Canteen shall be final.

The Canteen Contractor shall handover charge of all furniture, fixtures, fittings etc., in good

condition to the Institute when the contract is terminated. The Canteen Contractor shall

pay the cost of damage, if any, caused to the premises, fixture, fittings etc., during the

period of contract. The Canteen Committee may also authorize any other person to

inspect the central canteen.

The contract will be in force from the date of leasing the Canteen and expire on completion of

contract period and no notice by Institute is necessary and the Canteen Contractor shall

leave the Canteen premises with his employees‟ immediately after completion of the

specified date and shall not re-enter.


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The All India Institute of Medical Sciences (AIIMS) permits the contractor to utilize the

electrical and sanitary fittings, kitchen equipment and furniture available, for the

purpose of carrying out their obligations under this Agreement. However, any extra

requirement to be arranged by the Vendor/ Contractor.

The contractor will be required to pay towards license fee. Electricity charges will be charged

as per actual consumption through a meter to be installed in the canteen or actual

consumption to be calculated as per the load. Water charges will be charged as per actual.

Utensils and cooking gas required for cooking, and other crockery and cutlery shall have to be

arranged by the contractor.

The lessee should execute an agreement bond in the prescribed proforma on non- Judicial

stamp paper worth Rs.100-00.

The Canteen Committee itself shall fix the rates for each item that are to be served at the

Canteen and the lessee shall have to serve those items only at the rates and the quantum

fixed. A menu chart accordingly should be displayed at the Canteen. The rates approved

will not be revised during the tender/lease period without prior permission of canteen

committee.

The contract documents are to be taken mutually explanatory of one another and in case of

ambiguities or discrepancies the same shall be explained and clarified by the Institute

who shall thereupon issue to the contractor their interpretation and direction in what

manner the work is to be carried out.

The contractor shall employ skilled and experienced persons in running the canteen. No child

labour will be employed by the Contractor in the canteen and the Institute shall be at

liberty to object to and require the Contractor to remove from canteen any person

employed by contractor in running the canteen who in the opinion of the Institute is

unbecoming of being employed in the Institute canteen such persons shall not again be

employed in the canteen without the specific permission of the Canteen Committee.

COMPLIANCE OF STATUTORY LIABILITIES

Minimum Wages: The contractor shall ensure that wages paid to his employees confirm to the

provisions of the Minimum Wages Act and other social security like EPF, ESIC etc.

The contractor shall be totally responsible for all statutory liabilities including those


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relating to Weights and Measures and Prevention of Food Adulteration.

The person/ persons whose tender may be accepted (hereafter called the contractor) shall have

to deposit Rs. 5,00,000/- (Rupees five lakh only) towards Performance Security with the

Institute which shall be refunded after expiry of the contract. The EMD of Rs.100000/=

shall however be refunded on receipt of Performance Security.

SETTLEMENT OF DISPUTE

All disputes related to canteen lease, rent, electric bill, management, maintaining hygiene and

abiding rules and regulation framed by canteen committee shall be settled amicably

between AIIMS, BBN Canteen Committee and the Contractor. If required an Arbitrator

shall be appointed on mutual consent. Any legal dispute if so arise shall be subject to

Bibinagar jurisdiction.

PENALTY CLAUSE

In case of violation of the following rules, the penalty charges on the Caterer shall be followed.

a. Non-availability of complaint register on the counter/discouraging students from

registering complaints a fine of Rs.1,000/- on every occasion.

b. For single complaints of insects and/or foreign object cooked or found in dish any

food items would invite a fine of Rs.2,000/- on the caterer.

c. For single complaints of unclean utensils in a day would lead to a fine of Rs. 500/-on

the caterer.

d. If Canteen Committee agrees that certain meal was not cooked properly then a fine of

Rs. 1,000/- would be imposed on the caterer.

e. Fine on any discrepancy (personal hygiene of workers, misbehavior by workers etc.)

will lead to fine of Rs.2,000/- on caterer for every instance.

f. Absence of the proprietor or his representative in the Canteen Meeting on prior

information will attract a fine of Rs. 5,000/- on caterer.

g. In case it is found that if three such fines do not have any effect in abiding by the

terms and conditions mentioned in the contract, the contract may be terminated finally

after serving fifteen days notice by the Administration of AIIMS BIBINAGAR to the

Contractor. The notice during the trial period will be only one week.

h. Using of brands not mentioned in the contract without prior permission and

adulteration shall invoke a hefty fine as decided by the mess committee.

i. Severity of hygiene failure shall be assessed and decided by the mess committee and

fined appropriately. In case of gross failure/negligence a severe penalty will be

imposed.


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8.0 TECHNICAL SPECIFICATION OF CANTEEN MENU

APPENDEX-A

S.No Item Quantity/ One Unit

with measures

Remarks

1 Tea one cup 150 ml

2 Coffee one cup 150 ml

3. Milk one cup 150 ml

4

Idli (70 g each) with chutney &

Sambar

(2 Nos.)

5

Vada/ Aloochop/ Samosa/Mysore

Bonda* (50 g each) with chutney &

Sambar

(2 Nos.)

(*4 Nos.)

6

Upma (100 g) with chutney &

Sambar

7 Masala Dosa with chutney & Sambar (33 x 33 cm)

8 Uttappam with chutney & Sambar (100 g)

9 Poori with curry/Ghuguni (3 Nos.) (150 g)

10 Onion pakoda/Veg Pakoda (100 g)

11 Potato Samosa (50 g)

12 Sweets (Rasgola, Gulabjamun etc.) (50 g)

13 Dahi Vada (2 Nos.) (50 g each)

14 Plain dosa with chutney (33 x 33 cm)

15

RavaDosa with chutney/ Masala

Dosa

(100 g)

16 Veg/ Non veg Chowmin (200 g)

17 Vegetable Biryani with curd chutney (250 g)

18 Aloo/Veg paratha (1 No.) (75 g)

19 Veg soup 150 ml

20 Non veg soup 150 ml

21

Standard Vegetable Thali (Veg

meal) for lunch and Dinner

Boiled Rice (200g)*,

Pooris/Roti/plain paratha/Chole

Bhature (2 Nos., 120 gm)*, Curries

(1 Nos, 125gm)/ Veg fry

Daal/sambar(100 g), Curd/Khata/

Salad, Papad and Pickle/Lemon,

Special curry Paneer /Mushroom-

120 gm *Quantity can be adjusted for individual

requirement(Roti for rice/Rice for roti)

One Plate


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21

Standard Non Vegetable Thali for

lunch and Dinner

Mutton (100gm piece wt apart from

gravy), Chicken (100 gm piece wt

apart from gravy), Fish (2 piece 75

gm each), Egg (2Nos) ONE NON

VEG ITEM PER DAY.

Boiled Rice (200 g)*,

Pooris/Roti/plain paratha (2 Nos.,

120gm)*, Veg Curries /Bhaja (1

Nos, 100gm each.), Non Veg

Curries (1 Nos.), Daal (100 g),

Curd/salad, Papad and pickle

/Lemon *Quantity can be adjusted for

individual requirement (Roti for

rice/ Rice for roti)

One Plate

22 Biriyani / Fried rice with Raita 300 gm

22(a) Standard Non Vegetable Thali for

lunch and Dinner

Chicken (100 gm piece wt apart

from gravy) ITEM PER DAY.








individual requirement (Roti for rice/

Rice for roti)

Plate

22(b) Mutton (100gm piece wt apart from

gravy)

ITEM PER DAY.







/Lemon

One Plate


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*Quantity can be adjusted for



22(c) Fish (2 piece 75 gm each),

ITEM PER DAY.










One Plate

22( d) Egg (2Nos) ONE NON VEG ITEM

PER DAY.

ITEM PER DAY.










One Plate

23

Chilli chicken/ Butter chicken/

Butter paneer/Palak paneer/Veg

Manchurian

100 gm

(piece wt)

24

Cool drinks (Any standard brand

such as Coco-Cola, Pepsi, Maaza,

Limca, Frooti, Bisleri/standard

mineral water.)

200 ml

25

Juice (Apple, Mango, Grapes

(Seasonal)

200 ml

26 Ice-Cream : (any standard brand of

different sizes)

1 cup ( large)


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27

Non-veg meals (one non veg curry

(Fish, Chicken) and one nonveg dry

item (Fish, chicken) with standard

items like seasonal mix curry,

chips,khata, soup, veg fri and sweet,

pampad, Rice

Standard Party

dish

to be served for

parties/function

s for student or

department

activities like

welcome,

farewell,

seminar and

workshops etc.

28

Veg meals (one paneer/mushroom

item gravy and one dry item) with

standard items like seasonal veg

mix curry, chips, khata, soup, veg

fry and sweet (Rasgolla,

Gulabjamun),

papad, Rice


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TOTAL (A) :

APPENDEX-B (Fast food shop)

Sl.

No.

Item

Quantity (Rs)

Remarks

1

Chowmin (Veg/Non

Veg)

200 Gm

2 Chilli Chicken 100 Gms. (1 Plate)

3 Chicken pokoda 100 Gms. (1 Plate)

4 Paneerpokoda 100 Gms. (1 Plate)

5

Roll (Plain/Egg/Egg

Chicken/Chicken/paneer)

100 Gms. (1 Plate)

6 Biriyani 250 Gms. (1 Plate)

7 Fried Rice 250 Gms. (1 Plate)

8 Veg Patties 200 gm

9

Non veg patties

(Chicken)

200 gm

10 Non veg Pizza (Chicken) 200 gm

11 Veg Pizza 200 gm

12

Non veg Burger

(Chicken)

200 gm

13 Veg Burger 200 Gm

14

Soft drinks

200 ml On MRP (Not to be

quoted)

15

Chat items like pani puri

(5 puri), Pav Bhaji etc.,

1 plate

TOTAL (B) :

TOTAL (A) + (B) : Rs.

I undertake to serve the items mentioned above at the above rate duly maintaining the

quantum indicated therein. Branded oil and spices only to be used for the preparation of meals

and other food items. I have read all the clauses of the Tender document and undertake to be

abided by the same.


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Menu

Monday to Sunday

Day Break fast* Lunch Snacks* Dinner

Monday Idly salad, papad,

Boiled rice,

roti/plain paratha,

veg curry, veg fry,

chutney, dal,

sambar/rasam, curd

Sweet dish –

halwa/gulab

jamun/kheer

Samosa

Fruits –

banana/apple/grapes/muskmelon

/watermelon

salad, papad, Boiled rice,

roti/plain paratha, veg curry,

veg fry, chutney, dal,

sambar/rasam, curd

Sweet dish – halwa/gulab

jamun/kheer

Tuesday Paratha

(spinach

/potato/

radish)

salad, papad,

Boiled rice,

roti/plain paratha,

veg curry, veg fry,

chutney, dal,

sambar/rasam, curd

Sweet dish –

halwa/gulab

jamun/kheer

Noodles

Fruits –


/watermelon




sambar/rasam, curd


jamun/kheer

Wednesday MeduVadu Non veg Thali –

Mutton curry,

salad, papad,

Boiled rice,

roti/plain paratha,

chutney, dal,

sambar/rasam, curd

Sweet dish –

halwa/gulab

jamun/kheer

Veg Thali:

salad, papad,

Boiled rice,

roti/plain paratha,

veg curry-

paneer/mushroom,

veg fry, chutney,

dal, sambar/rasam,

curd

Sweet dish –

halwa/gulab

jamun/kheer

Dahivada

Fruits –


/watermelon




sambar/rasam, curd


jamun/kheer

Thursday Utappam salad, papad,

Boiled rice,

roti/plain paratha,

veg curry, veg fry,

chutney, dal,

sambar/rasam, curd

Sweet dish –

halwa/gulab

jamun/kheer

Panipuri

Fruits –


/watermelon




sambar/rasam, curd


jamun/kheer

Friday Puri&kurma Non veg Thali – Sandwich salad, papad, Boiled rice,


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Date: SIGNATURE OF APPLICANT

Fish curry, salad,

papad, Boiled rice,

roti/plain paratha,

chutney, dal,

sambar/rasam, curd

Veg Thali:

salad, papad,

Boiled rice,

roti/plain paratha,

veg curry-

paneer/mushroom,

veg fry, chutney,

dal, sambar/rasam,

curd

Sweet dish –

halwa/gulab

jamun/kheer

Fruits –


/watermelon



sambar/rasam, curd


jamun/kheer

Saturday Dosa salad, papad,

Boiled rice,

roti/plain paratha,

veg curry, veg fry,

chutney, dal,

sambar/rasam, curd

Sweet dish –

halwa/gulab

jamun/kheer

BhelPuri

Fruits –


/watermelon




sambar/rasam, curd


jamun/kheer

Sunday Bread

omlette/

Medu Vada

Non veg Thali –

Chicken curry,

salad, papad,

Boiled rice, veg

Manchurian,

roti/plain paratha,

chutney, dal,

sambar/rasam, curd

Sweet dish –

halwa/gulab

jamun/kheer

Veg Thali:

salad, papad,

Boiled rice,

roti/plain paratha,

veg curry-

paneer/Mushroom,

veg manchurian,

chutney, dal,

sambar/rasam, curd

Sweet dish –

halwa/gulab

jamun/kheer

Mirchi bhaji/ onion pakoda / mix

veg pakoda

Fruits –


/watermelon

Non veg Thali –

Biriyani

(Chicken/mutton/fish/prawn)




sambar/rasam, curd


jamun/kheer

Veg Thali:

salad, papad, Veg

Biryani/veg pulao/pulihara,

roti/plain paratha, veg curry-

paneer/Mushroom, veg

manchurian, chutney, dal,

sambar/rasam, curd


jamun/kheer


jamun/kheer


14 | P a g e

TECHNICAL BID (Pre-Eligibility Criteria) :

ANNEXURE - 1

(MANDATORY DOCUMENTS TO BE PROVIDED)

SN Particulars Submitted

(Yes/No)

Page No

A (To be Mentioned in the Letter head).

1. Name & Address of the Catering Agency

2. Constitution of the Catering Agency whether a Proprietorship Firm/ Partnership Firm/ Ltd. Company

3. Name of Proprietor /Partner/Managing Director/Director.

B Name, Address & designation of the authorized person for

signing the bid documents. (Authorization should be made in

Letter head of the Organisation)

C Name, Address, Phone & Fax No., email id, cell no. etc. of

the Proprietor/ Office establishment

D PAN No. (enclose the attested copy of PAN Card)

E GST Certificate showing clearly GST no. of the firm (enclose

the attested copy)

F Income Tax return for the last Three years.(2017-18, 2018-

19&

2019-20)

G Annual Turn Over for last Three Financial Years (Duly sealed

and signed byCA) to be given in the CA‟s office Pad.

H Whether the Firm/Agency has signed each and every page of

Tender / NIT

I Details of the Earnest Money Deposit (EMD)

Rs. /- (Rupees

only)

J Firms registered with NSIC (similar service) are exempted

from submission of EMD (subject to the financial limits

indicated in the NSIC certificate).

K Whether the firm is a registered firm under MSEs, SSI or

NSIC (attached copy of certificate).

L Copy of license for food processing, Catering from the

appropriate Authority, Labour License

M Notarised affidavit on Indian Non judicial stamp paper of

Rs.10/-

(Original) that

(i) no police case is pending against the Proprietor /

partner/Director of the Firm/Company (Agency).Indicate any


15 | P a g e

convictions if any against the Company/firm/partner.

(ii) proprietor/partner/Director/firm has never blacklisted by any organization.

(iii) The firm has not quoted the price higher than

previously supplied to any Government Institute /

Organisation / reputed Private Organisation or DGS&D rate in recent past.

(iv) A notarial declaration stating that in case of any

contamination of food due to any negligence and

carelessness the action will be taken as per the decision of

the competent authority.

N Undertaking for acceptance of all Terms & Conditions in

letter head :The Procurement of goods and services under this

tender will be regulated as per the applicable provision of

Public Procurement(Preference to Make in India), order 2017

of MoC&I (DIPP), Govt. Of India, therefore bidders who are

claiming to be regulated under the said order are to submit documentary support in support of their claim.

O Sales Tax Certificate

Bank Details :

1. Beneficiary Name :

2. Bank Name :

3. Account No :

4. IFSC Code :

5.Branch Address

Date : Signature of the Proprietor/ Firm/ Authorised

Signatory

Address :

Telephone No: E-mail ID:


16 | P a g e

ANNEXURE-2 (Eligibility Criteria)

(MANDATORY DOCUMENTS TO BE PROVIDED)

SN Particulars Submitted

(Yes/No)

Page No.

A Major establishments in India where catering

services are provided in a tabular form

withsupporting documents (Work Orders,

Completion Certificate, Performance

Certificate).(Minimum 5 years in the field of

Catering Service at different organizations).

1.Org. served, 2. Duration, 3. No. of plates served

each of B/f, Lunch & Dinner, 4. Performance

Certificate from the Organization.

B Two References from the previously/currently

served organizations (Top/ Middle level executives)

C PF/ ESIC information (minimum 50 employees

TRRN details from the website to be produced)

D Annual Turnover Certificate from the Chartered

Accountant for last three years i.e. 2017-18 to 2019-

20. (Annual turnover per year should be

minimum Rs.3.00 Crores each year)

E Years of Catering Service in Govt. Educational Institutes/ Govt. organizations/ PSUs(Minimum 3

years of experience in Govt. set ups)

F Any other additional information to share (Optional)

Note : The documents relating to Annexure-1 & 2 are the mandatory documents to be provided

by the Bidders. Non-production of any of the documents leads to disqualification of the

Bidder(s) from the Bid.

Date : Signature of the Proprietor/ Firm/ Authorised

Signatory

Address :

Telephone No: E-mail ID:


17 | P a g e

CRIMINAL LIABILITY

UNDERTAKING

(To be executed on Rs.10/-Non-judicial Stamp Paper duly attested by Public

Notary)

I…………………………………………………….S/o…………………....

……………………………. Resident of

……….………………………………………………………………………

………….……………………………………...…

……………………………..………………………………….…………..

Do solemnly pledge and affirm:

1. That I am the proprietor /partner/authorized signatory of

M/s.

…………………………………………………………………………………………..

2. That my firm has not been declared defaulter by any Govt. Agency and that NO

case of any nature i.e. CBI/FEMA/Criminal/Income Tax/ Sales Tax/

Blacklisting is pending against my firm.

Name & Signature

Seal of the participating Bidder Company

Affirmation/Verification


18 | P a g e

D E C L A R A T I O N

From:

M/s...............................................

......................................................

......................................................

To

All India Institute of Medical Sciences,

Bibinagar – 508126

I, Son /

Daughter/ Wife of

Shri Proprietor/Director authorized signatory of the

agency/Firm, mentioned above, is competent to sign this declaration and execute this tender

document;

I have carefully read and understood all the terms and conditions of the tender and undertake to

abide by them;

The information / documents furnished along with the above application are true and authentic

to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of

any false information / fabricated document would lead to rejection of my tender at any stage

besides liabilities towards prosecution under appropriate law.

I/We further undertake that none of the Proprietor/Partners/Directors of the

Agency/agency was or is Proprietor or Partner or Director of any Agency with whom the

Government have banned /suspended business dealings. I/We further undertake to report to the

Sr. Procurement-cum Store Officer, AIIMS, Bibinagar immediately after we are informed but in

any case not later than 15 days, if any Agency in which Proprietor/Partners/Directors are

Proprietor or Partner or Director of such a Agency which is banned/suspended in future during

the currency of the Contract with you

1. .

Date: Name:

Place: Designation

Seal of the Agency Address

Yours faithfully,

(Signature of the Bidder)


19 | P a g e

CONTRACT FORM

STAMP PAPER OF Rs. 100/- (DRAFT)

Contract No. ........................................................................... Dated....................................

This is in continuation this office’s Notification of Award No. ........................... dated

......................

1. Name and Address of the Supplier :- ..........................................................

2. Purchaser‟s Tender Enquiry Document No. ................................................ dated

..........................and subsequent amendments no. ........................................... dated

............................. (if any) issued by the purchaser.

3. Supplier‟s Tender No. . ...................................... dated ..........................and subsequent

communications no....................................... dated .............................exchanged between

the supplier and the purchaser in connection with this tender.

4. This agreement is made this day… ................................... between …………………………., Reg office

at ................................ herein after called “ Supplier” the first party which expression shall

include his heirs, executors and administrators/ their successors and AIIMS Bibinagar,

herein after called “AIIMS”, the second party, acting through ,

AIIMS, Bibinagar, herein after include his successors and assignees, shown as under.

5. In addition to this Contract Form, the following documents etc., which are included in the

documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and

be read and construed as integral part of this contract:

a) General Instructions to the Bidder

b) Terms & Conditions of Contract

c) Tender Form furnished by the supplier

d) Price Schedule(s) furnished by the supplier in its tender

e) Purchaser‟s Notification of Award

f) All other clauses of the Tender

6. Some terms, conditions, stipulations etc. out of the above-referred documents are

reproduced below for ready reference:

a) Brief particulars of the goods and services which shall be supplied/ provided by the

supplier are as under:

Sl

No.

Brief description

of goods/services

Accounting

Unit

Quantity Unit

Charges


20 | P a g e

Any other additional services (if applicable) and cost thereof:

b) Details of Performance Security

7. The Performance Security would be encashed by second party in case first party fails to deliver services and/or breaches terms & condition of the aforesaid tender document

8. Any notice/direction given under the terms of this agreement shall be considered to be

duly served if the same have been delivered to, left for or dispatched by Registered Post to

the Contractor at his last known address. Any notice to be given to the AIIMS shall be

considered as duly served if the same is delivered to left or dispatched by the Registered

Post by the said to Director, AIIMS, Bibinagar, Telangana - 508126. Any notice so posted

shall be prima facie proof of service at the expiration of the time in which in the ordinary

course of post it would have reached the address to which it was sent.

9. That all the expenses for the preparation and execution of this deed including the stamp

duty and conveyance fee shall be payable by the Contractor.

10. In accordance with the Tender document No. ................................................................ this agreement is effective till ............................................................ , as in the bid document as

decided upon to do so by the second party on the same terms, conditions and rate.

11. Signature and legal addresses of the contracting parties:

In witness where of the parties here to have hereunder set their respective hands the day

and the year above written.

Contractor AIIMS Bibinagar

For & on behalf of M/s_ For & on behalf of AIIMS, Bibinagar

(Name & Designation) (Name &Designation)

Address:…………………………….. Address:……………………………………..

……………………………………… …………………………………………

(Seal) (Seal)

Witnesses:

1.

2.


21 | P a g e

FINANCIAL BID

(To be sealed and signed in a separate cover)

APPENDEX-A

Sl.

No.

Item

Quantity/ One Unit

with measures

Rate

1 Tea one cup 150 ml

2 Coffee one cup 150 ml

3. Milk one cup 150 ml

4

Idli (70 g each) with chutney &

Sambar

(2 Nos.)

5

Vada/ Aloochop/ Samosa/ Mysore

Bonda* (50 g each) with chutney &

Sambar

(2 Nos.)

(*4 Nos.)

6

Upma (100 g) with chutney &

Sambar

7 Masala Dosa with chutney & Sambar (33 x 33 cm)

8 Uttappam with chutney & Sambar (100 g)

9 Poori with curry/Ghuguni (3 Nos.) (150 g)

10 Onion pakoda/Veg Pakoda (100 g)

11 Potato Samosa (50 g)

12 Sweets (Rasgola, Gulabjamun etc.) (50 g)

13 Dahi Vada (2 Nos.) (50 g each)

14 Plain dosa with chutney (33 x 33 cm)

15

RavaDosa with chutney/ Masala

Dosa

(100 g)

16 Veg/ Non veg Chowmin (200 g)

17 Vegetable Biryani with curd chutney (250 g)

18 Aloo/Veg paratha (1 No.) (75 g)

19 Veg/Non veg soup 150 ml

20

Standard Vegetable Thali (Veg

meal) for lunch and Dinner

Boiled Rice (200g) *,

Pooris/Roti/plain paratha/Chole

Bhature (2 Nos., 120 gm) *, Curries

(1 Nos, 125gm)/ Veg fry

Daal/sambar(100 g), Curd/Khata/

Salad, Papad and Pickle/Lemon,

Special curry Paneer /Mushroom-

120 gm *Quantity can be adjusted for

One Plate


22 | P a g e


Rice for roti)

21

Standard Non Vegetable Thali for

lunch and Dinner

Mutton (100gm piece wt apart from

gravy), Chicken (100 gm piece wt

apart from gravy), Fish (2 piece 75

gm each), Egg (2Nos) ONE NON

VEG ITEM PER DAY.

Boiled Rice (200 g) *,


120gm) *, Veg Curries /Bhaja (1 Nos,

100gm each.), Non Veg Curries (1

Nos.), Daal (100 g), Curd/salad,

Papad and pickle /Lemon *Quantity can be adjusted for


Rice for roti)

One Plate

22 Biriyani / Fried rice with Raita 300 gm

23

Chilli chicken/ Butter chicken/ Butter

paneer/Palak paneer/ Veg

manchurian

100 gm

(piece wt)

24

Cool drinks (Any standard brand

such as Coco-Cola, Pepsi, Maaza,

Limca, Frooti, Bisleri/standard

mineral water.)

200 ml

25

Juice (Apple, Mango, Grapes

(Seasonal)

200 ml

26

Ice-Cream : (any standard brand of

different sizes)

1 cup ( large)

27

Non-veg meals (one non veg curry

(Fish, Chicken) and one nonveg dry

item (Fish, chicken) with standard

items like seasonal mix curry,

chips,khata, soup, veg fri and sweet,

pampad, Rice

Standard Party

dish

to be served for

parties/22unctio

n for student or

department

activities like

welcome,

farewell,

seminar and

workshops etc.

28

Veg meals (one paneer/mushroom

item gravy and one dry item) with

standard items like seasonal veg mix

curry, chips, khata, soup, veg fry and

sweet (Rasgolla, Gulab jamun),

papad, Rice


23 | P a g e

TOTAL (A) :

APPENDEX-B (Fast food shop)

Sl.

No.

Item

Quantity (Rs)

Rate (Rs)

1

Chowmin (Veg/Non

Veg)

200 Gm

2 Chilli Chicken 100 Gms. (1 Plate)

3 Chicken pokoda 100 Gms. (1 Plate)

4 Paneerpokoda 100 Gms. (1 Plate)

5

Roll (Plain/Egg/Egg

Chicken/Chicken/panee

r)

100 Gms. (1 Plate)

6 Biriyani 250 Gms. (1 Plate)

7 Fried Rice 250 Gms. (1 Plate)

8 Veg Patties 200 gm

9

Non veg patties

(Chicken)

200 gm

10

Non veg Pizza

(Chicken)

200 gm

11 Veg Pizza 200 gm

12

Non veg Burger

(Chicken)

200 gm

13 Veg Burger 200 gm

14

Soft drinks

200 ml On MRP (Not to be

quoted)

15

Chat items like pani

puri (5 puri), Pav Bhaji

etc.,

1 plate

TOTAL (B) :

TOTAL (A) + (B) : Rs.

The L1 Price will be decided on the basis of Total (A+B). The lowest bidder shall be awarded

the contract.