2014 ROTARY INTERNATIONAL CONVENTION

District Rotaract

Representative Training

Breakout

Overview and introduction

TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS

• Understand the role and responsibilities as a DRR and how it fits into the Rotary / Rotaract / District structure

• Know some key actions that you can take to support clubs to recruit and retain members and plan and execute successful projects and events

• Understand how to manage an effective District Rotaract Committee, including delegation and cooperation and succession planning

OBJECTIVES

WHY do you have to do anything?

WHAT could you do to support your clubs?

HOW could you lead your team?

• Take a stand!

• Role and Responsibility

• Club Support

• Teamwork and Succession Planning

• Rise up and take action!

AGENDA

Florian Wackermann

• Chairman Rotaract Germany Committee (RDK) – representing 15 German districts

• Past Leadership Development Trainer (RDK)

DRR Brett Sham

• DRR RID9685

• Treasurer Rotaract Australia MDIO

• Past RYLA and iRYLA Facilitator

INTRODUCTION

Take a stand!

ICEBREAKER ACTIVITY

Take a stand!

• How many people of your club are attending this workshop?

1 (you)

More than one

ICEBREAKER ACTIVITY

Take a stand!

• To how many Preconventions have you been – including this one?

1 (first)

2

3

more

ICEBREAKER ACTIVITY

Take a stand!

• What number is your district ending with?

0 (zero)

Odd (1, 3, 5, 7, 9)

Even (2, 4, 6, 8)

Other

ICEBREAKER ACTIVITY

Take a stand!

• How large is your district?

1 to 5 clubs

More than 5 clubs

ICEBREAKER ACTIVITY

Take a stand!

• Is your district member of an MDIO?

Yes

No

ICEBREAKER ACTIVITY

Take a stand!

• What’s your DRR status?

I have served as DRR

I am serving this year (2013/14) as DRR

I will serve next year (2014/15) as DRR

I might serve in the future

ICEBREAKER ACTIVITY

Understanding the roles and responsibilities as

a DRR

“To serve as an ambassador for the Rotaract program, a conduit of information between fellow members and Rotarians, and a leader and resource for club officers in your district”

ROLE OF THE DRR

Source: Guide for District Rotaract Representatives

• Represent all Rotaractors in the district

• Communicate with the Rotary district governor and district Rotaract committee chair

• Co-chair the district Rotaract committee

• Bring clubs together for service and fellowship

• Promote Rotaract to Rotary clubs and to the community

RESPONSIBILITIES OF THE DRR

Source: Guide for District Rotaract Representatives

You’re an AMBASSADOR

DISTRICT ROTARACT STRUCTURE

Source: Guide for District Rotaract Representatives

• District Rotaract newsletter

• Social media

• Public relations

• Community relations

DISTRICT COMMUNICATION ACTIVITIES

You’re a CONDUIT OF INFORMATION

• Sharing successful Rotaractor-led fundraising and service projects

• Offering communications and social networking support to help Rotary clubs promote their service projects and signature events

• Holding a workshop on club diversity, global citizenship, or innovative service projects

PROMOTING ROTARACT TO ROTARY CLUBS

You’re a CONDUIT OF INFORMATION

• Training – Rotaract district leadership training meeting, Rotary district team training seminar and Rotary district assembly

• District conference – Rotary and Rotaract

• Multidistrict meetings, service projects and MDIOs

• International events – Preconvention and Interota

MEETINGS, TRAINING AND EVENTS

You’re a LEADER AND RESOURCE

• Help start new Rotaract clubs

• Grow existing club membership

• Help Rotaractors transition into Rotary

• Help clubs plan and implement service projects

• Lead districtwide projects or events

OTHER ACTIVITIES TO SUPPORT CLUBS

You’re a LEADER AND RESOURCE

Supporting clubs to recruit and retain members

and plan and execute projects and events

Support Membership

• How could a DRR and his team support my club getting members?

• You’re group is the district team: Define three actions what you would do next to support your clubs to get members.

Support Activities

• How could a DRR and his team support my club with our activities?

• Your group is the district team: Define three actions what you would do next to support your club with their activities

GROUP DISCUSSION

Managing a District Rotaract Committee and

succession planning

GROUP DISCUSSION

Planning

Delegation

Cooperation

• I will make a district/club vision • I will set measurable and achievable goals • I will plan a district-wide event • I will help improve relations between clubs within the district • I will communicate with the DRRE • We will hold a multi-district project or event • I will talk to the DG and DGE about district plans and goals • I will regularly update club activity and information • I will create a calendar • I will create a district newsletter • I will create and collate event templates • I will plan to contact Rotaractors • I will follow Rotary themes • I will check the clubs and meeting times • I will coordinate with the MDIO • I will plan a meeting / meetings with presidents • I will include my team in my yearly plans • I will consider available resources when setting my plan

Planning – Ideas from Workshop at Preconvention in Sydney, May 31st, 2014

• I will create district leadership positions – in which to delegate • We will hold a planning session to delegate • I will actively seek others interests and passions • I will make a list of tasks to delegate, will follow up and check on progress • We will identify strong points of people to help • We will empower others to take ownership of their projects • I will delegate to help people grow • I will be clear what I delegate • I will not micromanage • I will show appreciation and recognize and celebrate achievements • I need to understand that I can‘t do it all myself • I will provide timelines for action points • I will get my presidents to provide a SWOT-report every quarter • I will help the president to prioritize their action items

Delegation - Ideas from Workshop at Preconvention in Sydney, May 31st, 2014

• We will facilitate RC & RAC communication • We will facilitate communication between presidents and the MDIO • We will facilitate cooperation in events • We will facilitate fellowship days for Rotaractors and Rotarians • I will regularly communicate with my District Rotaract Chair • We will liase with other organizations • We will create a database of contact information • I will communicate the DRR-plan to Rotaract Clubs and district

leadership • I will get monthly updates on RAC on status. • Ask for help and volunteers • Delegate roles to clubs • Facilitate communication between DRRs

Cooperation - Ideas from Workshop at Preconvention in Sydney, May 31st, 2014

Recap and close

• Understand the role and responsibilities as a DRR and how it fits into the Rotary / Rotaract / District structure

• Know some key actions that you can take to support clubs to recruit and retain members and plan and execute successful projects and events

• Understand how to manage an effective District Rotaract Committee, including delegation and accountability and succession planning

OBJECTIVES

WHY do you have to do anything?

WHAT could you do to support your clubs?

HOW could you lead your team?

http://tinyurl.com/pm4jjz7

Where do I find the slides?

Rise up as a team and take action!

• Form a group of 5 people

• Sit on floor, back-to-back

• Link arms

• Try and stand up

TEAM ACTIVITY

THANK YOU

AND GOOD LUCK FOR BEING

AN AMBASSADOR

A CONDUIT OF INFORMATION

&

A LEADER AND RESOURCE

SLIDE TITLE

• Most body copy

• Will go on

• White pages

• For readability

SUBTITLE