council agenda - bodc...there was a council workshop held on the 2 march 2015 where a presentation...

COUNCIL AGENDA Council Chambers

John Brown

General Manager,

Break O’Day Council

10 March 2015

16 March 2015

| NOTICE OF MEETING 2


NOTICE OF MEETING Notice is hereby given that the next meeting of the Break O’Day Council will be held at the St Helens Council Chambers on Monday 16 March 2015 commencing at 10.00am. CERTIFICATION Pursuant to the provisions of Section 65 of the Local Government Act 1993, I hereby certify that the advice, information and recommendations contained within this Agenda have been given by a person who has the qualifications and / or experience necessary to give such advice, information and recommendations or such advice was obtained and taken into account in providing the general advice contained within the Agenda.

JOHN BROWN GENERAL MANAGER Date: 9 March 2015

| CONTENTS 5

CONTENTS NOTICE OF MEETING................................................................................................................. 3

CONTENTS .................................................................................................................................... 5

03/15.1.0 ATTENDANCE.............................................................................................................. 7

03/15.1.1 Present ........................................................................................................................ 7

03/15.1.2 Apologies .................................................................................................................... 7

03/15.1.3 Leave of Absence ...................................................................................................... 7

03/15.1.4 Staff in Attendance .................................................................................................... 7

03/15.2.0 PUBLIC QUESTION TIME.......................................................................................... 8

03/15.2.1 Break O’Day Indoor Multi-Purpose Stadium – Mr & Mrs Rubenach, St Marys8

03/15.3.0 CONFIRMATION OF MINUTES ................................................................................ 9

03/15.3.1 Confirmation of Minutes – Council Meeting 16 February 2015 .......................... 9

03/15.4.0 COUNCIL WORKSHOPS HELD SINCE 16 FEBRUARY 2015 COUNCIL MEETING .................................................................................................................... 10

03/15.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE ................................................................................................. 10

03/15.6.0 PETITIONS.................................................................................................................. 10

03/15.7.0 NOTICES OF MOTION ............................................................................................. 11

03/15.7.1 Notice of Motion – Request for Toilet at the Car Park on Gardens Road – Clr M Tucker ................................................................................................................... 11

03/15.7.2 Notice of Motion – Green Army Project Round 3 – Clr J Drummond ............. 12

03/15.7.3 Notice of Motion – Weed Management Officer – Clr J Drummond ................. 13

03/15.7.4 Notice of Motion – Township Welcome Signs – Clr G McGuinness ............... 14

03/15.8.0 COUNCILLOR’S QUESTIONS ON NOTICE ......................................................... 15

03/15.8.1 Large Scale Land Clearance Policy – Clr J Drummond .................................... 15

03/15.9.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE ............................................ 15

03/15.10.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS ........................................... 15

03/15.10.1 Mayor’s Communications for Period Ending 16 March 2015 ........................... 15

03/15.10.2 Councillor’s Reports for Period Ending 16 March 2015 .................................... 16

03/15.10.3 Mayor’s and Councillor’s Items ............................................................................. 16

03/15.11.0 BUSINESS AND CORPORATE SERVICES ......................................................... 17

03/15.11.1 Corporate Services – Strategic Plan Activity Report ......................................... 17

03/15.11.2 Monthly Financial Report ....................................................................................... 19

03/15.11.3 Corporate Services Department Report .............................................................. 42

03/15.11.4 Visitor Information Centre Report ......................................................................... 47

03/15.11.5 Risk Management Report ...................................................................................... 52

03/15.11.6 Gifts and Benefits Policy ........................................................................................ 54

03/15.12.0 WORKS AND INFRASTRUCTURE ........................................................................ 62

03/15.12.1 Works and Infrastructure – Strategic Plan Activity Report ................................ 62

| CONTENTS 6

03/15.12.2 Works and Infrastructure Report ........................................................................... 64

03/15.12.3 Animal Control Report ............................................................................................ 75

03/15.12.4 Richardson Road Dam ........................................................................................... 78

03/15.12.5 Flooding at the St Helens Visitor Information Centre Car Park ....................... 87

03/15.13.0 COMMUNITY DEVELOPMENT ............................................................................... 97

03/15.13.1 Community Services – Strategic Plan Activity Report ....................................... 97

03/15.13.2 Community Services Report .................................................................................. 99

03/15.13.3 Request for Financial Assistance – Riding for the Disabled St Helens Inc .. 104

03/15.13.4 St Helens Memorial Park – Location of M2A2 Gun ......................................... 109

03/15.13.5 Planning for Sustainable Tourism on Tasmania’s East Coast ....................... 113

03/15.13.6 Support for Medicinal Cannabis .......................................................................... 116

03/15.14.0 DEVELOPMENT SERVICES ................................................................................. 121

03/15.14.1 Development Services – Strategic Plan Activity Report ................................. 121

03/15.14.2 Development Services Report ............................................................................ 123

03/15.14.3 Planning Approvals Issued .................................................................................. 134

03/15.14.4 Building Services Approvals ................................................................................ 135

03/15.14.5 Installation of Memorial Seat ............................................................................... 136

03/15.14.6 Community Consultation on Declaring Areas for Cat Management ............. 145

03/15.15.0 GOVERNANCE ........................................................................................................ 149

03/15.15.1 General Manager’s – Strategic Plan Activity Report ....................................... 149

03/15.15.2 General Manager’s Report................................................................................... 152

03/15.15.3 Change of Council Meeting Date – June 2015 ................................................. 159

03/15.15.4 Local Government Reform ................................................................................... 160

03/15.15.5 Regional Innovation Action Session ................................................................... 165

03/15.15.6 TasWater – Shareholders’ Letter of Expectations ........................................... 167

03/15.16.0 PLANNING AUTHORITY ........................................................................................ 185

03/15.17.0 CLOSED COUNCIL ................................................................................................. 186

03/15.17.1 Outstanding Actions List for Closed Council ..................................................... 186

03/15.17.2 Tender – St Marys Streetscape Upgrade - Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005 ......................................................................................................................... 186

03/15.17.3 Tender – Fingal Streetscape Upgrade - Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005 ......................................................................................................................... 186

03/15.17.4 Community Grants 2014 – 2015 - Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005186

| 03/15.1.1 Present 7

03/15.1.0 ATTENDANCE

03/15.1.1 Present Mayor Mick Tucker Deputy Mayor John McGiveron Councillor Janet Drummond Councillor Barry LeFevre Councillor Glenn McGuinness Councillor Margaret Osborne OAM Councillor Hannah Rubenach Councillor John Tucker Councillor Kylie Wright

03/15.1.2 Apologies Nil

03/15.1.3 Leave of Absence Nil

03/15.1.4 Staff in Attendance General Manager, John Brown Executive Assistant, Angela Matthews

| 03/15.2.1Break O’Day Indoor Multi-Purpose Stadium – Mr & Mrs Rubenach, St Marys 8

03/15.2.0 PUBLIC QUESTION TIME

03/15.2.1 Break O’Day Indoor Multi-Purpose Stadium – Mr & Mrs Rubenach, St Marys

1. (a) As stage one (1) has an estimated cost of $1.55m who foots the bill if it

exceeds this estimation? (b) What is the estimated cost for stage 2? (c) What is the estimated cost for stage 3? (d) Will the Federal Government and State Government be contributing to Stage

2 and Stage 3? If yes, then what is the percentage of funding? If no, will Council be footing the bill?

2. How much rise in rates will be necessary for St Helens to have this stadium?

3. Will user fees/charges cover all maintenance/management costs? 4. What projects within the Municipality will be put on hold as the result of Council

approving/financing this St Helens Stadium? 5. Was the extensive consultation with the community about this facility being high

priority only conducted within the St Helens area or were Fingal Valley residents equally included in this consultation?

Reply 1. A) The budgeted amount of $1.55 million (approved by Council on Monday 16

February 2015) was derived from the tendered price, which also includes the required allowances for project management and construction contingency.

B) The estimated cost for Stage 2 comprises the interconnecting foyer and existing building alterations at a budgeted cost of $450,000 (inclusive of tender allowances), contingency and project management costs.

C) The scope of stage 3 has not yet been fully determined or costed as it will depend on the scope approved by Council for Stage 2. It is envisaged that this stage will include formalising on site car parking, external lighting and stormwater infrastructure, which forms part of the overall master plan for the St Helens Sport and Recreational complex.

D) Council Officers are actively applying for additional community grant funding to assist with future stages (mentioned above) for the project. If these funding applications are unsuccessful then the further stages will be considered by Council during budget deliberations in future capital works programs.

2. Council Officers are prioritising capital works programming in ongoing budgets. As

stage 1 of the project is the significant upfront cost and is a budgeted item for 2014/2015 financial year, a rise in the rate would not be anticipated.

3. Council Officers are developing a business plan and strategic operational model for

the future of ongoing operations and maintenance of the building. Some cost comparisons have been developed based on similar models in other areas of

| 03/15.3.1 Confirmation of Minutes – Council Meeting 16 February 2015 9

Tasmania. The intent is to ensure that the operational model developed is ultimately cost neutral in future years through sound business planning; close monitoring of costs and marketing of the stadium, including corporate sponsorship.

4. Council has committed to various highly prioritised capital projects which are

currently being planned and costed. Council have not yet budgeted for any additional capital expenditure for these; however there are many large capital projects which will be submitted for consideration - which includes the upgrade of the Georges Bay Barway and Pelican Point, Fingal Streetscape improvements, St Marys Streetscape improvements, Lions Park development and the new hospital. Additionally, Council have committed a substantial amount of funds to the Fingal Old Tasmanian Hotel redevelopment and upgrades, as well as various smaller projects in and around Fingal town centre, for example, the new toilet block and street furniture.

Council is aware of the importance of these projects to the community and will continue to consider these projects with careful consideration during future budget deliberations.

5. This project was included in the municipal management plan. Various community

forums were held during the planning phases for the St Helens Sport and Recreation Complex Master Plan discussions. The conceptual plan of the proposed project as a whole - not just the indoor facility - was also on display at the St Marys Hall on 26 and 27 July 2012, where people were given the opportunity to comment. Furthermore, Council officers have actively engaged potential users, the current users of the sports complex and invited to community members to attend on a regular basis, during the planning and design of the Break O’Day Multi-purpose Indoor Stadium. The aim of these meetings was to ensure the design incorporated potential for multipurpose uses and includes a magnitude of benefits for the whole municipality and beyond.

03/15.3.0 CONFIRMATION OF MINUTES

03/15.3.1 Confirmation of Minutes – Council Meeting 16 February 2015 OFFICER’S RECOMMENDATION: That the minutes of the Council Meeting held on the 16 February 2015 be confirmed.

| 03/15.3.1 Confirmation of Minutes – Council Meeting 16 February 2015 10

03/15.4.0 COUNCIL WORKSHOPS HELD SINCE 16 FEBRUARY 2015 COUNCIL MEETING

There was a Council Workshop held on the 2 March 2015 where a presentation was made to Council by the Lower Georges Riverworks Trust, the following items were also listed for discussion:

Local Government Reform

Gifts and Benefits Policy

2015-2016 Budget – Rates Policy

Notice of Motion – November Council Meeting – Clr M Osborne – Roses Tier Road

Fingal Streetscape Tender

St Marys Streetscape Tender

Kerb and Guttering Profiles in front of Mortys Causing Vehicle Passenger Safety

St Helens Streetscape

Quarry Operation Update

St Marys Hall Car Parking

Kerb and Guttering Profiles for Main Streets

Support for Use of Medicinal Cannabis – Clr Hannah Rubenach

Planning for Sustainable Tourism on Tasmania’s East Coast – Project

Municipal Management Plan (MMP) – Land Use Strategy

Memorial Park – Location of Gun

Community Grant Projects

Council Taking Over Jetties

Festival of Voices – 17-19 July 2015

Break O’Day Multi-Purpose Indoor Stadium

South Sister

2015/2016 Budget Strategy Discussion

Tasmanian Breath of Fresh Air (BOFA) – Regional Innovation

Local Government Association of Tasmania (LGAT) – Annual General Meeting – 22 July 2015 – Call for Submission of Motions

The Tasmanian Opportunity – Transition Asylum Seekers to Tasmania

Bay of Fires – Free Camping

Request for Installation of Bench Seat for Memorial – Scamander Skate Park

03/15.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE

Section 48 or 55 of the Local Government Act 1993 requires that a Councillor or Officer who has an interest in any matter to be

discussed at a Council Meeting that will be attended by the Councillor or Officer must disclose the nature of the interest in a written notice given to the General Manager before the meeting; or at the meeting before the matter is discussed.

A Councillor or Officer who makes a disclosure under Section 48 or 55 must not preside at the part of the meeting relating to the matter; or participate in; or be present during any discussion or decision making procedure relating to the matter, unless allowed by the Council.

03/15.6.0 PETITIONS Nil

| 03/15.7.1Notice of Motion – Request for Toilet at the Car Park on Gardens Road – Clr M Tucker 11

03/15.7.0 NOTICES OF MOTION

03/15.7.1 Notice of Motion – Request for Toilet at the Car Park on Gardens Road – Clr M Tucker

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council authorise the Mayor to write to Minister Groom, Minister for Parks and Wildlife Services requesting a toilet be installed at the car park at the very end of the Gardens Road. SUBMISSION IN SUPPORT OF MOTION: This area is very high use and is quite a distance from any public toilet facility. In recent times I have witnessed up to 36 cars parked there at one time. These cars were parked down the road and in some cases across private drive ways.

| 03/15.7.2 Notice of Motion – Green Army Project Round 3 – Clr J Drummond 12

03/15.7.2 Notice of Motion – Green Army Project Round 3 – Clr J Drummond

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council make application for further job training opportunities through the Green Army Project Round 3 application process. SUBMISSION IN SUPPORT OF MOTION: Council has recently been successful in creating job training opportunities through the Green Army Project Round 2 application, it is suggested that application is made through Round 3 which is open for applications now. The Green Army is a hands-on, practical, grassroots environmental action programme that supports local environment and heritage conservation projects across Australia, there are many projects within the Break O’Day municipality that could benefit from Green Army. Round 3 of the Green Army will give all eligible entities an opportunity to apply for 2015-2016 and 2016-2017 Green Army Projects. One GA Project must commence between 1 June 2015 and 30 June 2016. All projects under this round must finish no later than 30 June 2017.

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| 03/15.7.3 Notice of Motion – Weed Management Officer – Clr J Drummond 13

03/15.7.3 Notice of Motion – Weed Management Officer – Clr J Drummond

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That funding for a Weed Management Officer be considered in the 2015-2016 Budget for the Break O’Day Municipality. SUBMISSION IN SUPPORT OF MOTION: At a State level the Weed Management Act 1999 was proclaimed on 1 September 2000. It is the principal legislation concerned with the management of declared weeds in Tasmania. Weeds are dealt with in detail within the Break O’Day Interim Planning Scheme 2013 and a Weed Management Officer would be able to provide assistance and direction to both council and private land owners within the Break O’Day Municipality with regard to weed management. A key objective of the Planning Scheme is to ensure that development contributes to the enhancement of quality of life for current and future generations in an equitable manner, this includes the management of weeds within the municipality. The enhancement of quality of life is to be attained by planning for a strong, diversified economy which can in turn enhance and maintain the capacity for environmental protection. The Break O’Day NRM Strategy 2003 (Draft) seeks to tackle natural resource issues particular to the municipality including soil quality, vegetation and riparian management, water quality and quantity, weeds, pests and diseases, and coastal and marine landscapes. A Weed Management Officer could advocate for the values contained within both the Planning Scheme and the NRM Strategy by preventing the development of new weed problems; reducing the impact of existing weed problems; providing a framework and capacity for ongoing management of weed problems; increasing public awareness and education on weed management; monitoring and evaluating progress in weed control and prevention and implementation and review of programs.

| 03/15.7.4 Notice of Motion – Township Welcome Signs – Clr G McGuinness 14

03/15.7.4 Notice of Motion – Township Welcome Signs – Clr G McGuinness

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council erect signs at the entrance to each of the towns in our municipality which are on tourist routes. These signs to read "Welcome to St Helens" etc. and the "welcome to" part to be in Chinese as well as English. Most European visitors speak fairly good English but this is not the case with the increasing numbers of Chinese. SUBMISSION IN SUPPORT OF MOTION: Anecdotally the number of Chinese visitors is increasing dramatically and to help sustain this momentum we, as a community should show goodwill which will be relayed back to Asia.

| 03/15.8.1 Large Scale Land Clearance Policy – Clr J Drummond 15

03/15.8.0 COUNCILLOR’S QUESTIONS ON NOTICE

03/15.8.1 Large Scale Land Clearance Policy – Clr J Drummond Does Council have a position on large scale land clearance in the municipality? Reply There is no formal policy position. Provisions of the Interim Planning Scheme would apply.

03/15.9.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE Regulation 29 of the Local Government (Meeting Procedures) Regulations 2005 specifies that in putting a Question Without Notice a Councillor must not offer an argument or opinion, draw any inference or make any imputations except so far as may be necessary to explain the question. The Chairperson must not permit any debate of a Question without Notice or its answer.

03/15.10.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS

03/15.10.1 Mayor’s Communications for Period Ending 16 March 2015

17.02.15 St Helens – Meeting with Members of the Tasmanian Labor Party – Meeting with Representatives from the Bendigo Bank

Steering Committee

18.02.15 Ansons Bay – Various meetings with members of the community of Ansons Bay with the Mayor and Deputy Mayor

20.02.15 Launceston – Media Skills Workshop

23.02.15 St Helens – Meeting with Independent Chair of Audit Committee – Steven Hernyk

02.03.15 St Helens – Council Workshop – Presentation by Representatives of the Lower George

Riverworks Trust

04.03.15 Launceston – Northern Tasmania Development (NTD) – C8 Meeting

16.03.15 St Helens – Council Meeting

| 03/15.10.2 Councillor’s Reports for Period Ending 16 March 2015 16

03/15.10.2 Councillor’s Reports for Period Ending 16 March 2015 This is for Councillors to provide a report for any Committees they are Council Representatives on and will be given at the Council Meeting.

St Helens and Districts Chamber of Commerce and Tourism – Mayor Mick Tucker/Clr Margaret Osborne

NRM Special Committee – Clr Hannah Rubenach/Clr Janet Drummond

Star FM – Clr Kylie Wright

Barway Committee – Clr John McGiveron

Regional Tourism Organisation (RTO) – Clr Margaret Osborne Titley Shack & Binalong Bay Reference Group – Clr Glenn McGuinness

03/15.10.3 Mayor’s and Councillor’s Items Outstanding Reports:

Motion Number

Meeting Date Council Decision Comments

02/15.7.3.35 16 February 2015

That the Mayor speak to the Minister for Infrastructure regarding investigating passing lanes/slow lands on the Esk Highway.

Correspondence forwarded to Minister Hidding.

| 03/15.11.1 Corporate Services – Strategic Plan Activity Report 17

03/15.11.0 BUSINESS AND CORPORATE SERVICES

03/15.11.1 Corporate Services – Strategic Plan Activity Report

INFORMATION

Goal: Leadership and Governance Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategies Activities Measure of Success

Maintain financial viability and accountability in budgeting and administration

1. Annually review and publicly report outcomes of strategic plan in Council’s annual report

2. Review format and content of

budget statements and financial reports for elected Council and community to ensure they are easy to follow but have a strategic focus

3. Ensure service standards

embodied in asset management plans are affordable and cost effective

4. Develop, implement and maintain a

sustainable rating policy

5. Key projects emanating from the strategic plan are documented and implementation plans prepared

Annual Report prepared, adopted by Council and communicated to the Community.

Content of Budget Statements and Financial Reports are linked to the Strategic Plan and Council’s performance measured against financial targets.

Regular and accurate financial and project reports. o External reporting according to

legislative requirements o Simplified monthly reports. o Detailed quarterly analysis. o Report to community on key

performance indicators.

Asset Management Plans funded in accordance with Long Term Financial Plan.

Rating Policy prepared, reflecting Asset Management and 10 Year Long Term Financial Plans.

Continuously strive quality, responsive customer service and enhancement of image of Council

1. Establish a cross departmental service quality group that represents all activities of Council

2. Review the Customer Service Charter that includes best practice service standards

Customer Service Charter group meets as required.

Customer Service Charter reviewed annually

| 03/15.11.1 Corporate Services – Strategic Plan Activity Report 18


Maintain workforce standards and procedures that ensure that the occupational health safety and welfare of employees, contractors and public is protected and enhanced

1. Demonstrate clear management commitment to high level OHS&W and risk management performance

2. Review existing OH&S policies and procedures

3. Review existing risk management

practices

Risk Management Strategy awareness sessions held for all staff, Risk Framework being implemented

Policies and procedures reviewed in line with new legislation

Ongoing reviews of Risk Register elements

Goal: Economic Development Achieve sustainable economic development.


Develop and implement initiatives for appropriate tourism in the region

1. Develop a tourism strategy (Link to MMP) that would include but not be limited to:-

The region is established as a key tourist destination and business investment centre

Recognition of the economic benefits of tourism and its interrelationships with the community sense of place and environmental values

2. Work with Tourism Tasmania and

key agencies to promote the municipality attractions

3. Review the Visitor Information

Centre operation and prepare business plan

The Tourism Development Strategy integrated within the Municipal Management Plan (MMP).

Ongoing support and participation with the East Coast Regional Tourism Organisation

Ongoing implementation of Tourism Development Strategy

Monitoring of options to current management arrangements

| 03/15.11.2 Monthly Financial Report 19

03/15.11.2 Monthly Financial Report

ACTION INFORMATION PROPONENT Council Officer

OFFICER David Doyle, Finance Manager

FILE REFERENCE 018\018\001\

ASSOCIATED REPORTS AND DOCUMENTS

Nil

OFFICER’S RECOMMENDATION: That the following reports for the month ending 28 February 2015 be received:

1. Trading Account Summary 2. Profit and Loss Statements 3. Financial Position 4. Cash Flow 5. Capital Expenditure

INTRODUCTION: Presented to Council are the monthly financial statements. PREVIOUS COUNCIL CONSIDERATION: Council considers financial reports on a monthly basis. OFFICER’S REPORT: The financial statements as shown below show the financial position of Council as at 28 February 2015.


Trading Account Summary

Council's current position for the month ending 28 Feb 2015 is summarised as follows:-

CASH AT BEGINNING OF PERIOD 3,450,515

TOTAL INCOME FOR PERIOD 1,539,818

LOAN FUNDS

TOTAL AVAILABLE FUNDS 4,990,333

LESS TOTAL EXPENDITURE 891,380

CASH AT END OF PERIOD 4,098,953

OUTSTANDING SUNDRY DEBTORS 60 DAYS & OVER 24,557

N.B. Cashflows in the short term are not equivalent to accounting surplus or deficit and therefore cash flows in the above statement will not necessarily equal figures shown elsewhere in this report.


Break O'Day Council

Income Statement

As at 28 Feb 2015

2013-2014

Actual

2014-2015 Actual to

Date

Year to Date

Budget

2014-2015 Original Budget

2014-2015 Budget - Revised

December Comments

INCOME

Rates and Charges 7,321,955 7,411,674 7,415,133 7,404,800 7,450,800

User Charges 640,251 459,674 449,301 646,800 680,300 Grants 1,926,020 2,153,249 2,093,963 3,669,220 3,689,220 Reimbursements 12,688 14,461 9,333 14,000 14,000 Other Income 247,978 138,981 133,000 212,000 240,000 Investment Income 700,466 223,392 223,667 802,000 802,000 Total Income 10,849,358 10,401,431 10,324,398 12,748,820 12,876,320

Capital Income

Capital grants 1,161,212 10,000 10,000 872,000 565,000

Profit or Loss on Sale of Assets 101,461 36,726 40,000 20,000 40,000

Total Income 12,112,031 10,448,156 10,374,398 13,640,820 13,481,320

EXPENSES

Employee Expenses 3,769,897 2,471,206 2,810,050 4,283,461 4,330,461

Materials and Services 3,506,965 3,038,536 2,911,356 4,776,926 4,934,526 Depreciation and amortisation 3,397,998 2,266,254 2,274,656 3,415,984 3,433,984 Other expenses 1,361,742 426,309 423,582 864,000 890,000 Strategic Projects c/f 159,628 72,325 72,208 - 77,500 Total Expenses 12,196,230 8,274,628 8,491,853 13,340,371 13,666,471

Net Surplus\(Deficit) (84,199) 2,173,528 1,882,545 300,449 (185,151) LTFP ($6k)



Profit & Loss Statement

As at 28 Feb 2015

Month Actual

Year to Date Actual

Year to Date

Budget

2014-2015

Original Budget

2014-2015

Budget - Revised

Dec

% of Annual Budget

used

Comments

1600 Revenues

1611 General Rate (283) 5,840,390 5,839,000 5,807,000 5,839,000 100%

1612 Waste Charges (54) 952,127 954,400 954,400 954,400 100%

1613 Fire Levy (17) 297,158 297,000 283,000 297,000 100%

1614 Tips & Transfer Stations 5,697 69,038 71,333 107,000 107,000 65%

1616 Early Settlement Discounts

- (91,650) (89,000) (89,000) (89,000) 103%

1617 Wheelie Bin Charges 146 344,612 342,400 342,400 342,400 101%

Total Rates 5,489 7,411,674 7,415,133 7,404,800 7,450,800 99%

Environmental Health

1622 Inspection Fees 285 3,515 4,000 11,000 6,000 59%

1623 Health/Food Licence Fees and Fines

- 341 348 - 14,000 14,000 2% Annual Fees

1624 Immunisations - - - 1,000 1,000 0% Due May

1626 Place of Assembly Licence 195 720 1,333 2,000 2,000 36%

Total Environmental Health

139 4,583 5,333 28,000 23,000 20%

Municipal Inspector

1631 Kennel Licences - 40 - 1,200 1,200 3% Annual Fees due May

1632 Dog Registrations 307 11,686 12,024 50,100 50,100 23% Annual Fees due May/June

1633 Dog Impoundment Fees & Fines

105 1,368 2,333 3,500 3,500 39%

1634 Dog Replacement Tags 20 98 - - -

1635 Caravan Fees and Fines - 49,661 48,500 44,000 50,000 99% Annual Fees

1636 Fire Abatement Charges - 1,150 2,000 2,000 2,000 58%

1637 Infringement Notices - 56 17,025 15,000 11,000 15,000 114% Special dog registration inspections

Total Municipal inspector 376 81,028 79,857 111,800 121,800 67%

Building Control Fees

1641 Building Fees 1,880 20,113 20,000 30,000 30,000 67%

1642 Plumbing 4,125 25,399 20,000 25,000 30,000 85%

1643 Building Search Fees 120 725 800 1,200 1,200 60%

1644 Permit Administration 1,010 7,080 8,000 12,000 12,000 59%

1645 Building Inspections 3,523 26,988 24,000 36,000 36,000 75%

1647 Certificates of Likely Compliance

1,900 16,274 13,333 20,000 20,000 81%

1651 Development Application Fees

6,925 32,541 26,000 37,000 39,000 83%


Month Actual

Year to Date Actual

Year to Date

Budget

2014-2015

Original Budget

2014-2015

Budget - Revised

Dec

% of Annual Budget

used

Comments

1652 Planning Scheme - - 667 1,000 1,000 0%

1653 Subdivision Fees - 2,150 2,333 3,000 3,500 61%

1654 Advertising Fee 4,800 31,200 28,000 32,000 42,000 74%

1655 Adhesion Orders - - 333 500 500 0%

1656 Engineering Fees 624 1,040 - - -

1657 Public Open Space 3,750 3,750 - -

1658 Illegal Building Fees - 259 667 1,000 1,000 26% Variable from year to year

Total Planning And Building Control Fees

28,657 167,520 144,133 198,700 216,200 77%

Government Fees Levies

1661 B.C.I Training Levy 5,205 21,273 16,667 25,000 25,000 85%

1662 Building Permit Levy 2,613 10,742 8,000 12,000 12,000 90%

1663 132 & 337 Certificates 8,021 44,760 40,000 60,000 60,000 75%

1666 Right to Information - 37 - - -

Total Government Fees Levies

15,839 76,812 64,667 97,000 97,000 79%

Investment Income

1671 Interest Income 13,871 127,579 146,667 220,000 220,000 58%

1674 Guarantee Fees - TasWater

- 27,012 27,000 30,000 30,000 90%

1675 Tax Equivalents - TasWater

- 68,801 50,000 50,000 50,000 138% The excess could be part of the dividends budget at 1676 - unclear at present

1676 Dividends - TasWater - - - 502,000 502,000 0% Annual dividend due June

Total Investment Income 13,871 223,392 223,667 802,000 802,000 28%

Sales Hire & Commission

1681 Sales 9,455 54,679 65,348 85,100 96,100 57% VIC sales increase January to April

1682 Commission 141 7,294 10,731 14,700 14,700 50% VIC commissions increase January to April

1683 Equipment Hire 9 255 - - -

1684 Facilities and Hall Hire 4,115 21,804 29,565 40,500 40,500 54% Usage increases January to March

1685 Facilities Leases 2,958 44,924 49,000 70,000 70,000 64%


Month Actual

Year to Date Actual

Year to Date

Budget

2014-2015

Original Budget

2014-2015

Budget - Revised

Dec

% of Annual Budget

used

Comments

1686 Public Liability Blanket Cover

- 18 - -

1687 History Room Other Income

179 757 667 1,000 1,000 76%

Total Sales Hire and Commission

16,858 129,731 155,311 211,300 222,300 58%

Other Income

1761 Late Payment Penalties inc Interest

15,008 78,332 80,000 120,000 120,000 65%

1763 Heavy Vehicle Contributions

- - - 52,000 52,000 0% Annual due March

1765 Private Works 273 23,365 29,333 20,000 36,000 65%

1766 Cemetery 6,091 27,046 16,667 20,000 25,000 108% Variable from year to year

1767 Contributions - 7,000 7,000 - 7,000 100%

1768 Miscellaneous Income 23 3,239 - - -

Total Other Income 21,394 138,981 133,000 212,000 240,000 58%

Reimbursements

1771 Collection Costs - (476) 1,333 2,000 2,000 -24% Year end adjustment

1772 Insurance Recoveries - 1,487 - - -

1773 Workers Comp. Recoveries

- 721 1,333 2,000 2,000 36%

1775 Roundings - 0 (5) - - -

1776 Miscellaneous Reimbursements

174 5,497 6,667 10,000 10,000 55%

1778 GST free reimbursements 2,564 7,237 - - -

Total Reimbursements 2,738 14,461 9,333 14,000 14,000 103%

Gain or Loss on Sale of Assets

1781 Profit or Loss on Sale of Assets

- 36,726 40,000 20,000 40,000 92%

Total Gain or Loss on Sale of Assets

- 36,726 40,000 20,000 40,000 92%

Grant Income

Operating Grants

1792 Financial Assistance Grant 656,201 1,968,602 1,968,603 2,668,000 2,625,000 75%

1792 Digital Hubs 38,360 38,360 76,720 76,720 50%

1792 Sustainable Tourism - - 40,000 40,000 0% Expected by June

1794 Tasman Hwy Intersection - 850,000 850,000 0% Expected by June

1794 Artificial Dive Reef Grant 50,000 50,000 50,000 100%

1794 Learner Driver Mentor Grant

12,991 13,000 13,000 100%


Month Actual

Year to Date Actual

Year to Date

Budget

2014-2015

Original Budget

2014-2015

Budget - Revised

Dec

% of Annual Budget

used

Comments

1794 Other Misc Grants 9,296 - New Grant (not in budget)

1794 Business Events & Training

50,000 50,000 New Grant (not in budget)

1796 NRM Facilitator - 24,000 24,000 34,500 34,500 70%

Total Operating Grants 706,201 2,153,249 2,093,963 3,669,220 3,689,220 58%

Capital Grants

1791 Roads to Recovery - - - 455,000 455,000 0% Expected by June

1791 St Helens Ball Courts - Federal

- 50,000 50,000 0% Expected by June

1793 Old Fingal Hotel - 50,000 50,000 0% Expected by June

1793 St Helens Ball Courts - State

- 250,000 -

1793 Pedestrian Crossings - 67,000 -

1793 Learner Driver Vehicle Grant

- 10,000 10,000 10,000 100%

Total Capital Grants - 10,000 10,000 872,000 565,000 2%

Total Revenue 811,562 10,448,156 10,374,398 13,640,820 13,481,320 78%

Expenses

Employee Costs

1811 Salaries and Wages 208,698 1,703,518 1,843,101 2,837,037 2,880,037 59% Vacant positions

1812 On Costs 93,675 755,863 951,931 1,423,896 1,427,896 53%

1813 Overtime Payments 1,838 11,825 15,019 22,528 22,528 52%

Total Employee Costs 304,212 2,471,206 2,810,050 4,283,461 4,330,461 57%

Energy Costs

1851 Electricity 9,965 152,943 140,070 200,100 200,100 76%

Total Energy Costs 9,965 152,943 140,070 200,100 200,100 76%

Materials and Contracts

1861 Advertising 230 24,174 17,357 26,035 26,035 93% Increased property sales advertising

1862 Accom Receipts & Park Passes - Hist Rm

147 2,730 4,667 7,000 7,000 39%

1863 Bank Charges - GST 1,704 15,916 15,333 20,000 23,000 69%

1864 Books Manuals Publications

107 4,403 5,567 8,350 8,350 53%

1865 Catering 2,342 13,828 13,467 20,200 20,200 68%

1866 Bank Charges - FREE 104 1,024 1,333 2,000 2,000 51%

1867 Computer Hardware Purchase

73 10,794 8,000 4,000 12,000 90%


Month Actual

Year to Date Actual

Year to Date

Budget

2014-2015

Original Budget

2014-2015

Budget - Revised

Dec

% of Annual Budget

used

Comments

1868 Computer Software Purchase

- 840 2,200 3,300 3,300 25%

1869 Computer Internet Charges

338 2,030 1,333 2,000 2,000 102% Transfer budget from 1893

1870 Computer Licence and Maintenance Fees

3,443 92,341 108,000 120,000 120,000 77%

1872 Corporate Membership - 121,166 120,790 120,790 120,790 100% Annual fees

1873 Debt Collection 6,405 14,370 9,333 14,000 14,000 103% Increased collection activity resulting in lower rates arrears

1875 Public Liability Insurance - - - 5,500 5,500 0% Annual fees

1876 Stock Purchases for Resale

1,914 31,982 29,000 18,000 29,000 110%

1890 Equipment Hire and Leasing

2,612 21,307 26,867 40,300 40,300 53%

1891 Equipment Maintenance and Minor Purchases

451 5,939 13,067 19,600 19,600 30%

1893 Internet Billpay Costs - 131 2,667 7,000 4,000 3%

1895 Licensing and Licence Costs

414 28,879 28,080 23,080 28,080 103% Annual fees

1896 Land and Building Rental or Leasing Costs

1,530 13,264 19,300 7,700 19,300 69%

1897 Materials 17,154 192,771 133,900 179,450 200,850 96% Increased gravel usage - will transfer $40k from Tree removal & Slashing budget (1971) at next review

1898 Phone Calls Rental Fax 6,987 25,380 25,627 38,440 38,440 66%

1899 Postage/Freight 2,254 21,135 17,767 26,650 26,650 79%

1900 Printing/Laminating 1,139 13,351 12,000 15,000 18,000 74%

1901 Property Insurance 66 76,061 73,150 77,000 77,000 99% Annual premium

1902 Room Hire 182 272 1,133 1,700 1,700 16%

1904 Royalties and Copyright Licences

- - 3,333 5,000 5,000 0% Annual

1905 Stationery 510 5,665 6,567 12,850 9,850 58%

1906 Water and Property rates Payable

- 25,561 34,000 40,000 40,000 64%

1907 Loan Charges and Interest - 954 - - -

Total Materials & Contracts

50,103 766,267 733,837 864,945 921,945 83%


Month Actual

Year to Date Actual

Year to Date

Budget

2014-2015

Original Budget

2014-2015

Budget - Revised

Dec

% of Annual Budget

used

Comments

Contractor Costs

1971 Building/Works Contractors

28,294 155,318 134,080 555,200 335,200 46%

1971 Building/Works Contractors - St Helens Point Road/Tasman Hwy Upgrade

53,818 75,380 850,000 782,000 7%

1972 Cleaning Contractors 16,950 150,121 130,800 196,200 196,200 77%

1973 Waste Management Contractors

122,636 875,117 755,000 1,050,000 1,071,000 82%

Total Contractor Costs 167,880 1,234,373 1,095,260 2,651,400 2,384,400 52%

Professional Fees

1991 Analysis Fees - 556 - - -

1992 Audit Fees - 26,953 27,972 28,000 28,000 96% Annual payment

1993 Legal Fees - 5,389 14,867 22,300 22,300 24% Variable from year to year

1994 Computer Consultancy - 780 - - -

1995 Revaluation Fees- Municipal only

- 8,372 18,667 28,000 28,000 30%

1996 Professional Fees - Grant funded

1,900 48,809 48,000 - 48,000 102% St Helens Point Road/Tasman Hwy Upgrade

1997 Professional Fees - Strategic Projects

38,052 267,575 281,000 131,502 444,502 60%

1998 Other Professional Fees 10,037 169,870 210,557 310,235 315,835 54%

Total Professional Fees 49,989 528,304 601,062 520,037 886,637 60%

Plant Hire

2101 Plant Hire - Internal 73,710 598,200 551,333 730,000 827,000 72%

2102 Plant Hire - External 2,669 5,615 4,000 3,000 6,000 94%

2103 Registration and MAIB - 31,419 35,914 34,914 35,914 87% Annual payment

2104 Insurance Premiums - 19,630 20,100 20,100 20,100 98% Annual payment

2105 Plant Repairs and Maintenance

11,923 69,383 66,667 100,000 100,000 69%

2140 Plant Hire Recovered (93,763) (651,880) (633,333) (850,000) (950,000) 69%

2141 Fuel 1,579 95,722 106,967 160,450 160,450 60%

2142 Fuel Credit - (8,717) (6,667) (10,000) (10,000) 87%

Total Plant Hire - 3,882 159,371 144,981 188,464 189,464 84%


Month Actual

Year to Date Actual

Year to Date

Budget

2014-2015

Original Budget

2014-2015

Budget - Revised

Dec

% of Annual Budget

used

Comments

Government Fees & Levies

2255 Fire Levy - 147,706 148,500 283,000 297,000 50% Quarterly payment

2257 Building Permit Levy 774 7,940 7,333 11,000 11,000 72%

2258 Land Tax 3,803 25,580 24,980 34,980 34,980 73%

2259 Training Levy 3,291 16,053 15,333 23,000 23,000 70%

Total Government Fees and Levies

7,868 197,278 196,147 351,980 365,980 54%

Depreciation

2304 Depreciation Historical Assets

14 113 113 170 170 66%

2305 Depreciation Buildings 12,992 103,943 109,780 164,670 164,670 63%

2306 Depreciation Roads and Streets

160,000 1,280,000 1,279,447 1,919,170 1,919,170 67%

2307 Depreciation Bridges 33,375 267,000 267,000 400,500 400,500 67%

2308 Depreciation Plant & Equipment

26,908 204,021 215,509 395,263 323,263 63%

2310 Depreciation Stormwater Infrastructure

22,000 176,000 176,000 264,000 264,000 67%

2311 Depreciation Furniture 15,718 124,165 120,627 90,941 180,941 69%

2312 Depreciation Land Improvements

13,956 111,012 106,180 159,270 159,270 70%

2313 Amortisation of Municipal Valuation

- - - 22,000 22,000 0% Annual cost

Total Depreciation 284,963 2,266,254 2,274,656 3,415,984 3,433,984 66%

Other Expenses

Interest Payable 32,481 139,730 140,249 357,400 357,400 39% Next loan payment due June 2015

Grants and Community Support Given

5,750 115,055 114,000 290,600 290,600 40% NE Mountain Bike Development $140k delayed to 2015/16

Rate Remissions - 51,923 52,000 40,000 52,000 100% Annual cost

Revenue foregone by donation

- 500 - - -

Waiver of Fees and Lease etc

- 3,310 2,667 4,000 4,000 83%

Refunds/Reimbursements - 9,093 - - -

Council Member Allowances

12,813 95,916 101,333 152,000 152,000 63%

Council Member Expenses

2,244 10,782 13,333 20,000 20,000 54%

Total Other Expenses 53,288 426,309 423,582 864,000 876,000 49%

Total Expenses 924,386 8,202,303 8,419,645 13,340,371 13,588,971 60%

Net Surplus\(Deficit) before Capital amounts

(112,824) 2,235,853 1,944,753 (571,551) (672,651) LTFP ($461k)


Month Actual

Year to Date Actual

Year to Date

Budget

2014-2015

Original Budget

2014-2015

Budget - Revised

Dec

% of Annual Budget

used

Comments

Capital Grants - 10,000 10,000 872,000 565,000

Strategic Projects C/f (72,325) (72,208) (77,500) Unspent from prior year budget (Reserves)

Net Surplus\(Deficit) (112,824) 2,173,528 1,882,545 300,449 (185,151) LTFP ($6k)

CSTRAT045 Economic Strategy 1,165 3,029

CSTRAT059 Land Use Strategy 2,395 6,227

CSTRAT038 Stormwater management plan

7,750 20,150

CSTRAT040 Georges Bay Foreshore management plan

110

29,516

CSTRAT002 Mun management plan 3,995 10,523

CSTRAT049 Coast Park Plan 2,278 5,922

CSTRAT050 Recreation & Open Space Development Plan

1,362 1,362

CSTRAT051 Community Infrastructure & Design Guidelines

2,005 5,213

CSTRAT052 Urban Design Framework 1,701 4,423

CSTRAT053 St Helens & St Marys Traffic Management Strategy

2,472 6,290

CSTRAT054 Civic Centre - Feasibility Study

1,075 2,795

CSTRAT055 Climate Change 1,255 3,263

CSTRAT056 Airstrip Redevelopment Strategy

513 1,333

CSTRAT058 Arts & Cultural Strategy 649 1,686

42,809

TOTAL STRATEGIC PROJECTS

- 72,325 77,500



Profit & Loss Statement

As at 28 Feb 2015

Month Actual

Year to Date Actual



December Comments

Business & Corporate Services

Total Government Fees Levies - 37 - -

Total Investment Income 13,871 223,392 802,000 802,000 Total Sales Hire and Commission 665 4,560 6,000 6,000 Total Other Income - 23 - - Total Reimbursements 2,564 6,550 - - Total Revenue 17,101 234,561 808,000 808,000

Total Employee Costs 49,386 458,447 752,041 752,041 Total Energy Costs 894 4,232 5,800 5,800 Total Materials and Contracts 15,955 227,365 295,115 303,115 Total Contractor Costs 608 5,783 7,250 7,250 Total Professional Fees 191 7,989 21,900 284,900

Total Plant Hire 489 7,426 16,816 16,816 Total Government Fees and Levies - 89 180 180 Total Depreciation 8,184 65,572 97,330 97,330 Total Other Expenses - 51,441 4,000 4,000 Total Expenses 75,708 828,345 1,200,432 1,471,432 Net Surplus\(Deficit) before Capital Income (58,607) (593,784) (392,432) (663,432) Net Surplus\(Deficit) (58,607) (593,784) (392,432) (663,432)

Development Services Total Environmental Health 139 4,583 28,000 23,000

Total Municipal inspector 280 54,691 47,000 53,000 Total Planning And Building Control Fees 28,033 166,480 198,700 216,200 Total Government Fees Levies 15,839 76,775 97,000 97,000 Total Sales Hire and Commission 103 520 1,300 1,300 Total Reimbursements (95) 278 - - Total Operating Grants - 24,000 34,500 34,500 Total Revenue 44,299 327,327 406,500 425,000

Total Employee Costs 49,620 400,107 713,144 713,144 Total Materials and Contracts 535 19,016 36,540 36,540 Total Contractor Costs 645 1,795 - - Total Professional Fees 6,734 57,004 63,400 63,400 Total Plant Hire 2,378 10,815 23,350 23,350 Total Government Fees and Levies 4,065 23,992 34,000 34,000 Total Depreciation 1,285 10,280 15,441 15,441 Total Other Expenses - 5,773 1,000 1,000 Total Expenses 65,262 528,783 886,875 886,875 Net Surplus\(Deficit) before Capital Income (20,963) (201,456) (480,375) (461,875) Net Surplus\(Deficit) (20,963) (201,456) (480,375) (461,875)


Month Actual

Year to Date Actual



December Comments

Community Services Total Sales Hire and Commission - 136 500 500

Total Other Income - 3,973 - - Total Reimbursements 75 1,205 - - Total Gain or Loss on Sale of Assets - 14,364 - - Total Operating Grants 50,000 110,646 116,720 179,720 Total Capital Grants - 10,000 50,000 60,000 Total Revenue 50,075 140,325 167,220 240,220

Total Employee Costs 20,627 175,546 240,406 287,406 Total Materials and Contracts 1,955 15,225 28,110 28,110 Total Contractor Costs - 18,236 - - Total Professional Fees 3,624 48,673 96,000 126,000 Total Plant Hire 2,189 10,076 11,012 12,012 Total Depreciation 8,633 65,840 17,193 35,193 Total Other Expenses 5,750 114,950 289,600 289,600 Total Expenses 42,777 448,547 682,321 778,321

Net Surplus\(Deficit) before Capital Income 7,299 (318,222) (565,101) (598,101) Net Surplus\(Deficit) 7,299 (308,222) (515,101) (538,101)

Works and Infrastructure Total Rates 5,789 1,365,777 1,403,800 1,403,800

Total Municipal inspector 96 26,337 64,800 68,800 Total Planning And Building Control Fees 624 1,040 - - Total Sales Hire and Commission 7,073 67,066 115,000 115,000 Total Other Income 6,386 56,567 92,000 120,000 Total Reimbursements - 3,792 2,000 2,000 Total Gain or Loss on Sale of Assets - 14,162 20,000 40,000 Total Operating Grants 362,601 1,087,804 2,299,000 2,299,000 Total Capital Grants - - 822,000 505,000 Total Revenue 382,569 2,622,546 4,818,600 4,553,600

Total Employee Costs 134,854 1,089,966 1,826,780 1,826,780 Total Energy Costs 8,176 145,126 189,300 189,300 Total Materials and Contracts 21,786 276,067 258,880 296,880 Total Contractor Costs 166,204 1,204,522 2,639,300 2,372,300 Total Professional Fees 19,615 130,687 211,002 259,002 Total Plant Hire (9,169) 107,949 131,414 131,414 Total Government Fees and Levies 3,803 23,357 30,522 30,522 Total Depreciation 264,125 2,107,199 3,235,070 3,235,070 Total Other Expenses 32,481 147,551 357,400 357,400 Total Expenses 641,875 5,232,424 8,879,668 8,698,668 Net Surplus\(Deficit) before Capital Income (259,305) (2,609,878) (4,883,068) (4,650,068) Net Surplus\(Deficit) (259,305) (2,609,878) (4,061,068) (4,145,068)


Month Actual

Year to Date Actual



December Comments

Visitor Information Centre Total Sales Hire and Commission 9,016 51,540 77,000 88,000

Total Reimbursements - (83) - - Total Revenue 9,016 51,498 77,000 88,000

Total Employee Costs 7,986 67,596 127,354 127,354 Total Energy Costs 894 3,585 5,000 5,000 Total Materials and Contracts 2,442 38,886 28,700 39,700 Total Contractor Costs 423 4,037 4,850 4,850 Total Professional Fees 117 351 10,000 10,000 Total Plant Hire 15 195 - - Total Government Fees and Levies - 800 1,600 1,600 Total Depreciation 1,527 12,216 18,340 18,340 Total Other Expenses - (105) - - Total Expenses 13,405 127,562 195,844 206,844

Net Surplus\(Deficit) before Capital Income (4,389) (76,065) (118,844) (118,844) Net Surplus\(Deficit) (4,389) (76,065) (118,844) (118,844)

Governance and Members Expenses Total Rates (300) 6,045,897 6,001,000 6,047,000

Total Sales Hire and Commission - 5,908 11,500 11,500 Total Other Income 15,008 78,377 120,000 120,000 Total Reimbursements 194 2,718 12,000 12,000 Total Gain or Loss on Sale of Assets - 8,200 - - Total Operating Grants 293,600 930,799 1,219,000 1,176,000 Total Revenue 308,501 7,071,899 7,363,500 7,366,500

Total Employee Costs 41,738 279,543 623,736 623,736 Total Materials and Contracts 7,431 189,707 217,600 217,600 Total Professional Fees 19,709 355,925 117,735 143,335 Total Plant Hire 216 22,910 5,872 5,872 Total Government Fees and Levies - 149,039 285,678 299,678 Total Depreciation 1,209 5,146 32,610 32,610 Total Other Expenses 15,057 106,698 212,000 224,000 Total Expenses 85,359 1,108,968 1,495,231 1,546,831

Net Surplus\(Deficit) before Capital Income 223,142 5,962,932 5,868,269 5,819,669 Net Surplus\(Deficit) 223,142 5,962,932 5,868,269 5,819,669


Month Actual

Year to Date Actual



December Comments

Council Total Total Rates 5,489 7,411,674 7,404,800 7,450,800 Total Environmental Health 139 4,583 28,000 23,000 Total Municipal inspector 376 81,028 111,800 121,800 Total Planning And Building Control Fees 28,657 167,520 198,700 216,200 Total Government Fees Levies 15,839 76,812 97,000 97,000 Total Investment Income 13,871 223,392 802,000 802,000 Total Sales Hire and Commission 16,858 129,731 211,300 222,300 Total Other Income 21,394 138,981 212,000 240,000 Total Reimbursements 2,738 14,461 14,000 14,000 Total Gain or Loss on Sale of Assets - 36,726 20,000 40,000 Total Operating Grants 706,201 2,153,249 3,669,220 3,689,220 Total Capital Grants - 10,000 872,000 565,000 Total Revenue 811,562 10,448,156 13,640,820 13,481,320

Total Employee Costs 304,212 2,471,206 4,283,461 4,330,461 Total Energy Costs 9,965 152,943 200,100 200,100 Total Materials and Contracts 50,103 766,267 864,945 921,945 Total Contractor Costs 167,880 1,234,373 2,651,400 2,384,400 Total Professional Fees 49,989 528,304 520,037 886,637 Total Plant Hire (3,882) 159,371 188,464 189,464 Total Government Fees and Levies 7,868 197,278 351,980 365,980 Total Depreciation 284,963 2,266,254 3,415,984 3,433,984 Total Other Expenses 53,288 426,309 864,000 876,000 Total Expenses 924,386 8,202,303 13,340,371 13,588,971

FAGS grant funds received in advance - - - Net Surplus\(Deficit) before Capital Income (112,824) 2,235,853 (571,551) (672,651) LTFP ($461k)

Strategic Projects - (72,325) - (77,500) Carried Forward - from Reserves

Capital Income - 10,000 872,000 565,000 Net Surplus\(Deficit) (112,824) 2,173,528 300,449 (185,151) LTFP ($6k)


Break O'Day Council

Estimated Financial Position

As at 28 Feb 2015

2013-2014 Actual

2014-2015 Actual to Date

Year to Date Budget



December

Current Assets

Cash 6,764,435 4,098,952 609,607 1,673,635 1,003,602

Receivables 901,502 1,371,373 1,759,200 600,000 600,000

Inventories 141,368 116,478 154,272 65,000 65,000

Other Current Assets 82,771 24,539 5,000 5,000 5,000

Total Current Assets 7,890,076 5,611,342 2,528,079 2,343,635 1,673,602

Non-Current Assets

Property Plant and Equipment 114,675,588 118,282,207 118,285,071 125,238,104 124,751,569

Investment in TasWater 32,256,505 32,256,504 32,256,504 32,256,505 32,256,505

Other Non-Current Assets 95,200 93,357 7,000 7,000 7,000

Total Non -Current Assets 147,027,293 150,632,067 150,548,575 157,501,609 157,015,074

Total Assets 154,917,369 156,243,410 153,076,654 159,845,244 158,688,676

Current Liabilities

Payables 1,260,518 583,296 850,000 850,000 850,000

Interest Bearing Liabilities 130,730 45,864 45,864 297,000 297,000

Provisions 467,264 448,230 430,000 430,000 430,000

Total Current Liabilities 1,858,512 1,077,390 1,325,864 1,577,000 1,577,000

Non-Current Liabilities

Interest Bearing Liabilities 4,131,178 4,131,178 4,131,178 8,703,000 8,703,000

Provisions 224,201 224,201 215,000 215,000 215,000

Total Non-Current Liabilities 4,355,379 4,355,379 4,346,178 8,918,000 8,918,000

Total Liabilities 6,213,891 5,432,770 5,672,042 10,495,000 10,495,000

Net Assets 148,703,478 150,810,640 147,404,612 149,350,244 148,193,676

EQUITY

Accumulated surplus 15,720,640 14,636,751 11,230,723 17,783,636 16,646,102

Asset revaluation reserve 131,283,530 135,110,461 135,110,461 131,283,530 131,283,530

Other reserves 1,699,308 1,063,428 1,063,428 283,078 264,044

TOTAL EQUITY 148,703,478 150,810,640 147,404,612 149,350,244 148,193,676

Other Reserves - detailed separately 1,699,307 1,063,428 1,063,428 283,078 264,044

Employee Provisions 558,897 558,897 550,000 550,000 550,000

Unallocated accumulated surplus 4,506,231 2,476,627 - 1,003,821 840,557 189,558

Total cash available 6,764,435 4,098,952 609,607 1,673,635 1,003,602

Note: This reflects the cash position and does not include Payables and Receivables


Break O'Day Council

Other Reserves

As at 28 Feb 2015

Other Reserves 1/7/2014

Reserves new 2014-

2015

Expended to Date

Remaining

Public Open Space

Binalong Bay 71,502 (16,000) 55,502 To be spent on Masterplan & Tennis Courts by 30/6/15

Beaumaris 4,907 4,907

Scamander 23,398 23,398

St Helens 26,027 26,027

Stieglitz 6,752 6,752

Total Public Open Space 132,586 - (16,000) 116,586

General Reserves

Facilities and Property Reserve 278,976 (278,976) - 2014/15 projects

Community Development 12,500 12,500

137 Trust Seizures 190,460 190,460

Total General Reserves 481,936 - (278,976) 202,960

Grant Proceeds Reserve

Bay of Fires Interpretation Site 8,796 (8,796) - Completed

St Helens Ball Courts 450,000 (99,871) 350,129 To be spent by 30/6/15

Redesign and Upgrade Junction Tasman Hwy/St Helens Point Rd

128,550 (53,818) 74,732 Contract to be awarded

Digital Hubs 29,895 38,360 (68,255) - To be spent by 30/6/15

Learner Driver 5,655 12,991 (2,744) 15,902 Ongoing

Learner Driver New Vehicle 10,000 10,000 To be spent by 30/6/15

Trail of Tin Dragon 190,638 (4,974) 185,664 To be spent by 30/6/15

CRSP Administration Program 1,545 1,545 Ongoing

Skate Park Lighting 6,000 (6,000) - Completed

Sus Tourism Planning For Tas East Coast 263,706 (232,982) 30,724 To be spent by 30/6/15

Feasibility Study for the Artificial Dive Reef 50,000 (34,110) 15,890 To be spent by 30/6/15

National Youth Week 2015 Grants Program 4,496 4,496 To be spent by 30/6/15

RAF Youth Film Grant 4,800 4,800 To be spent by 30/6/15

Business Events & Training BEC 50,000 50,000 To Business Enterprise Centre

Financial Assistance Grant (FAG) 1,968,601 (1,968,601) - Ongoing

NRM Facilitation 24,000 (24,000) - Ongoing

Total Grant Reserves 1,084,785 2,163,248 (2,504,151) 743,882

Total Other Reserves 1,699,307 2,163,248 (2,799,127) 1,063,428


Break O'Day Council

Estimated Cash Flow

As at 28 Feb 2015

2013-2014 Actual

2014-2015 Actual to

Date

Year to Date

Budget



December Comments

CASH FLOWS FROM OPERATING ACTIVITIES

RECEIPTS

Operating Receipts 10,937,544 11,510,843 10,364,398 12,768,820 12,896,320

PAYMENTS

Operating payments 9,188,873 8,254,046 7,477,715 9,924,387 10,232,487

NET CASH FROM OPERATING 1,748,671 3,256,798 2,886,683 2,844,433 2,663,833

CASH FLOWS FROM INVESTING ACTIVITIES

RECEIPTS

Proceeds from sale of Plant & Equipment 157,078 36,726 40,000 60,000 73,300

PAYMENTS

Payment for property, plant and equipment 4,714,294 5,884,139 9,006,643 13,978,500 13,509,965

NET CASH FROM INVESTING ACTIVITIES (4,557,216) (5,847,413) (8,966,643) (13,918,500) (13,436,665)

CASH FLOWS FROM FINANCING ACTIVITIES

RECEIPTS

Proceeds from borrowings 3,000,000 - - 4,700,000 4,700,000

Capital Grants 1,195,303 10,000 10,000 872,000 565,000

PAYMENTS

Repayment of borrowings 38,092 84,866 84,866 253,000 253,000

NET CASH FROM FINANCING ACTIVITIES 4,157,211 (74,866) (74,866) 5,319,000 5,012,000

NET INCREASE (DECREASE) IN CASH HELD 1,348,666 (2,665,482) (6,154,827) (5,755,067) (5,760,832) CASH AT BEGINNING OF YEAR 5,415,768 6,764,434 6,764,434 7,428,702 6,764,434 CASH AT END OF PERIOD 6,764,434 4,098,952 609,607 1,673,635 1,003,602 LTFP $2,965k


Break O'Day Council

Budget Review Capital Expenditure

2014-2015

Project Code

Details Month Actuals

Year to Date

2014-2015 Budget - Original


December

Comments

PLANT & EQUIPMENT

CC005 Replace Subaru Liberty PL1213 - 44,001 40,000 40,000

CC010 Isuzu 4x4 MUX LST Auto SUV - Replace PL1211

- 45,566 40,000 45,500

CC015 Replace Mitsubishi Challenger PL1214 - 46,637 40,000 46,600

CC020 Replace Depot Ute PL1208 - 38,433 35,000 35,000

CC030 P & E Renewal - - 185,000 -

CC025 Bucket for JCB Backhoe - 5,650 - 5,700

CC026 Toro G3 Mower 1Toro G3 Mower 2 - 13,670 - 13,670

CC027 Toro G3 Mower 2 - 23,700 - 23,700

CC028 Brushcutters x 2 - 2,125 - 2,125

CC032 Replace PL1067 (Rex's ute) new PL1299 - - - 37,200

CC034 Isuzu D-Max Model SX Ute new PL1300 - - - 37,200

CC036 Roof Rack for Mitsubishi Express - 1,735 - 1,700

CC037 Mini Excavator - - - 40,000

CC038 Trailer for Excavator - - - 30,000

CC039 Chainsaws - - - 2,400

CC040 Learner Driver Vehicle 7,695 7,695 10,000 Learner Driver Grant Funded Vehicle

TOTAL PLANT & EQUIPMENT - 221,518 340,000 370,795

FURNITURE & IT

CC055 Replacement furniture & IT - 2,420 25,000 25,000

CC068 Heat Pump - History Room - 3,636 - -

CC065 Ergonomic Chairs - 6,705 - -

CC056 Replacement of Table and Chairs - Halls - 5,382 - -

CC057 11 x Ipad Air Cell 32GB - 7,917 - -

CC060 Navision Upgrade - - 35,000 35,000

CC061 SQL Server Licence Upgrade - 14,915 - 15,000

TOTAL FURNITURE & IT - 40,974 60,000 75,000

BUILDINGS

CC705 Lions Park Toilet Block 307 307 120,000 120,000

CC710 Replace Priority Locks to New System 1,014 1,903 10,000 10,000

CC715 Fingal Community Ctr - emergency asbestos removal and renovations

- 20,161 10,000 20,000

CC720 Priority Building Repainting - 4,088 15,000 15,000

CC725 Installation of Roof Tie Down Points - - 10,000 10,000

CC730 Old Tasmanian Hotel Fingal - - 100,000 100,000

CC735 Design & Structural Engineering Plans for Portland Hall

- 4,063 10,000 10,000

CC736 Portland Hall Re-roofing 17,264 38,500 - 45,000 Council resolution 07/14.14.6


Project Code


Year to Date



December

Comments

CC740 Design & Structural Engineering Plans for Council Chamber Additions

- 2,852 10,000 10,000

CC745 St Helens Recreation Ground Ball Courts 28,982 99,590 1,500,000 1,250,000

CB755 St Marys Sports Centre Upgrade - 16,259 320,000 320,000

CC750 Titley Shack Improvements - 5,859 - 15,970 Council resolution 09/14.13.5.273

CC737 Memorial Park Toilet Re-roof - 3,855 - 5,000 Council resolution 07/14.14.6

CB740 Front Counter Renovations - 2,306 2,500

CC755 Design of Additions to St Helens Marine Rescue Building

- 2,931 - 5,000 Council resolution 06/14.13.11

TOTAL BUILDINGS 47,567 202,674 2,105,000 1,938,470

ROADS

STREETSCAPES

CA110 St Marys Streetscape 203 14,875 400,000 400,000

CA115 Fingal Streetscape 203 7,701 200,000 200,000

CC140 St Helens Streetscape - Cecilia St (North of Quail St)

- - 200,000 100,000

CC141 St Helens Streetscape - Circassian St 102 113,293 100,000 113,000

TOTAL STREETSCAPES 509 135,869 900,000 813,000

FOOTPATHS

CC105 St Helens Point Road 38,887 78,497 70,000 70,000

CC110 Storey Street - 102 5,500 5,500

CC115 St Helens Main St/Foreshore Pedestrian Crossing

- - 46,000 -

CC120 Visitor Information Centre Pedestrian Crossover

- - 29,000 -

CC106 Tully Street Footpath - 5,582 7,000

Unprogrammed Emergency Works 16,500 16,500

TOTAL FOOTPATHS 38,887 84,180 167,000 99,000

KERB & CHANNEL

CC155 Young Street - 2,727 85,000 85,000

CC160 Unprogrammed Emergency Works - - 15,000 15,000

CB175 St Helens Point Rd - Penguin Street to Chimney Heights construct new 300m kerb and channel

- 2,934 - 25,000

TOTAL KERB & CHANNEL - 5,661 100,000 125,000

RESHEETING

CC305 North Ansons Bay Road - - 125,000 125,000

CC310 Medea Cove Road - - 40,000 40,000

CB305 Ansons Bay Road 31,623 31,623 275,000 135,000

CB315A Upper Scamander Road - 12,044 50,000 10,000

Unprogrammed Emergency Works 10,000 10,000

TOTAL RESHEETING 31,623 43,668 500,000 320,000


Project Code


Year to Date



December

Comments

RESEALS

TOTAL RESEALS 300,000 275,000

ROADS OTHER

CC510 Dig Outs - - 100,000 58,500

CC511 Steiglitz, Akaora dig outs - 51,343 -

CC512 Binalong Bay Road dig out - 131 -

CC525 St Helens Point Road Widening - 45,451 41,500

CB909 Beauty Bay Landslip Rectification - 230,779 240,000 240,000

CC530 Trafalgar Track Road Works - - 13,500 13,500

CC505 Emma Drive Four Mile Creek Kerb, Gutter & Seal

- 72,984 - 73,000

CC532 Medeas Cove Esp Stabilisation - 11,549 - 11,900

CB596 Bayside Foreshore Pedestrian Crossing - 1,800 - -

CB595 Treloggen Track Landslide Rectification - 6,800 6,800

2013 Flood Damaged Roads 260,000 260,000

CB904 Forest Lodge Rd, Pyengana Flood Repairs - 198 - -

CB906 Upper Scamander Rd Flood Repairs - 1,260 - -

CB908 Atlas Drive Flood Repairs - 21,225 - -

CB905 Mt Elephant Road Flood Repairs 1,430 4,776 - -

CB913 Banticks Creek Rd Causeway Flood Repairs 51 2,121 - -

CB914 Davis Gulley Rd Causeway Flood Repairs 51 691 - -

CB907 Sloop Lagoon Bridge Flood Repairs - 8,733 - -

CB921 Roses Tier Landslip - 2,280 - -

TOTAL ROADS OTHER 1,532 462,121 613,500 705,200

ROADS TOTAL 72,551 731,499 2,580,500 2,337,200

BRIDGES

Bridge Renewal Budget 2014/15 (inc RTR $455k)

5,800,000 5,500,000

CC201 Bridge # 462 - Tower Rivulet Trib - 880

CC202 Bridge # 1006 - Black Horse Gully Creek - 677

CC203 Bridge # 1941 - Golden Fleece Rivulet - 6,442

CC210 Bridge # 1946 - Cornwall Road Bridge - 3,305

CC204 Bridge # 2026 - Kohls Creek - 880

CC205 Bridge # 2117 - St Marys Rivulet - 880

CC206 Bridge # 2699 - Big Lagoon - 3,920

CC207 Bridge # 3267 - Tower Rivulet - 880

CC208 Bridge # 3632 - Peggery Creek - 880

CC209 Bridge # 4009 - George River - 880

CC213 Bridge # 3462 - Grimstones Rd - 6,216

CB205 Bridge # 1282 - North George River Trib, Linda Vale Rd

305 65,969


Project Code


Year to Date



December

Comments

CB209 Bridge # 2498 - Calders Gully Rd, Richardsons Creek

- 15,854

CB206 Bridge # 2916 - Tuckers Creek, Gardens Rd - 278,776

CB207 Bridge # 2384 - Newmans Creek, UnNamed Rd off Richardson St

- 29,770

CB208 Bridge # 2398 - South George River, Forest Lodge Rd

760 4,615

CB211 Bridge # 2794 - St Patricks Creek, Royles Lane

- 103,891

CB212 Bridge # 3268 - Tower Rivulet FO, Rossarden Rd

- 118,986

CB213 Bridge # 4286 - Powers Rivulet, Terryvale Rd

- 173,560

CB214 Bridge # 4410 - Powers Rivulet, Terryvale Rd

- 188,725

CB215 Bridge # 2486 - Georges River, Priory Rd - 558,165

CB216 Bridge # 5216 - Gardners Creek, Salters Rd - 39,041

CB217 Bridge # 7003 - Tyne River Tributary, Tyne Rd

- 122,203

CB201 Bridge # 1724 - Green Valley Creek, Dakins Rd

- 84,053

CB202 Bridge # 1167 - Weld River, Groses Rd - 164,811

CB203 Bridge # 1192 - Workers Creek, Upper Scamander Rd

- 183,451

CB204 Bridge # 1245 - Littlechilds Creek, Clellands Rd

- 59,277

CC211 Bridge # 7019 Tyne Rv - Mathinna Rd - 9,430

CC212 Bridge # 7031 Tyne Rv - Tims Ck Rd - 23,366

TOTAL BRIDGES 1,065 2,249,785 5,800,000 5,500,000

STORMWATER

CA666 Cecilia St Stormwater renewal 34 2,168,486 2,100,000 2,168,000 Increased cost due to unforeseen services relocation including NBN cables

CC660 Stormwater Master Plan - - 200,000 39,000

CB670 Mathinna - Repair drain Main St, Replace Agg Drain

- 6,845 6,900

TOTAL STORMWATER 34 2,175,331 2,300,000 2,213,900

LAND IMPROVEMENTS

WASTE MANAGEMENT 80,000 80,000

CC605 St Helens WTS Refuse Disposal Platform

- 914 60,000 60,000

CC610 Fingal WTS Refuse Disposal Platform - 914 60,000 60,000

CB620 WTS Improvements - St Helens - 9,765 -

CB625 WTS Improvements - St Marys 1,350 1,350

CB630 WTS Improvements - Fingal 1,350 2,100 -

CB635 WTS Improvements - Scamander - 11,877 -

WASTE MANAGEMENT TOTAL 2,700 26,920 200,000 200,000


Project Code


Year to Date



December

Comments

PARKS, RESERVES & OTHER

CC830 Lions Park - Car Park, Lighting, Playground, Paths

- 247 400,000 300,000

CC835 Street Furniture & Signage 123 20,359 30,000 30,000

CC840 Playground Equipment Replacement Program

- 9,397 70,000 70,000

CB810 Trail of the Tin Dragon + Carpark at Weldborough

2,350 4,569 35,000 226,000

CC805 Security Camera - St Helens Skate Park - 8,964 8,000 8,000

CC810 Upgrade St Helens Football Club - 8,291 50,000 50,000

CA805 Bay of Fires Interpretation Site - 11,203 9,000

CB725 Beauty Bay BBQ and Shelter - 2,188 2,200

CB835 BBQ Shelter St Helens Foreshore - 1,062 1,100

CC825 Fingal Park Furniture & Signage 307 16,034 15,500

CC827 Fishermans Park Shelter, signs etc - 3,067 10,000

CA875 St Helens, Netball Courts - Construction - 6,365 6,400

CC842 Kirwans Beach tables, BBQ etc - 4,667 4,700

CC844 Fingal Depot Removal of Fuel Tanks 21,486 26,939 5,500 Increased costs due to discovery of additional tank and thereby more deogassing, disposal, tests and reports to EPA.

CC807 St Helens Foreshore Lighting - 11,697 11,700

CC815 Memorial Park Upgrade- lights, seats etc - 6,691 20,000

CC848 Conceptual Plans - Beaumaris Park - - 2,500

CC849 Conceptual Plans and survey - Cornwall - 2,727 6,000 Council resolution 07/14.13.11.207

CC850 Falmouth Tennis Courts Fence - 7,000 8,000

CC851 Binalong Bay Tennis Court - Fence, Seats etc

- 16,000 27,000 Council resolution 10/14.14.5.307

CC846 Aerodrome Upgrade - Shed, Power & Fence

- 60,274 61,000 Offset by BOM contribution of $16k

TOTAL PARKS, RESERVES & OTHER 24,266 227,742 593,000 874,600

TOTAL LAND IMPROVEMENTS 26,966 254,662 793,000 1,074,600

Total Capital expenditure 155,878 5,884,139 13,978,500 13,509,965

| 03/15.11.3 Corporate Services Department Report 42

03/15.11.3 Corporate Services Department Report


OFFICER Bob Hoogland, Manager Corporate Services



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with in the Business and Corporate Service Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: OUTSTANDING REPORTS:

Motion Number

Meeting Date

Council Decision Comments

07/14.11.7.191 21 July 2014 That Council forward the final draft leases to community organisations for execution, taking option 3 with respect to notifying community organisations about access.

Manager Community Services is progressing these, 14 have been completely executed to date –trying to arrange meetings to progress the rest.

01/15.7.1.002 19 January 2015

That a footpath be considered in the 2015-2016 Budget for Lawry Heights.

Estimates requested to progress this matter.


COMPLETED REPORTS:

Motion Number

Meeting Date


02/15.7.4.36 16 February 2015

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That we include the building of the BBQ at Stieglitz in our budget deliberations cost is $22,000.

Item has been added to the list for 2015-2016 budget consideration.

02/15.11.7.42 16 February 2015

That Council endorse the deletion of Policy LG33 – Signature Stamps and replace with Procedure LG33 – Signature Stamps.

Documents and website amended

02/15.11.8.43 16 February 2015

That Council adopt Policy LG48 – Contribution to Boundary Fences.

Documents and website amended

Staff Movements: Administration Officer (Rates) on maternity leave has resigned, available on a casual basis; Administration Officer (Reception) temporarily acting in the financial area has been confirmed permanently in the finance area. Meetings Attended: Meeting with General Manager and representatives of the Bendigo Community Bank steering committee to further the preparation of a loan agreement With Manager Community Services, attended a regional branch meeting of Local Government Managers Association (LGMA), hosted by Break O’Day Council. Manager Community Services prepared and coordinated the event extremely well. Thanks to Deputy Mayor for presenting information on furthering improvements to Pelican Point/Barway and to St Helens Marine Rescue for providing the mobile venue With IT Coordinator, presented a project (Local Government services app) to UTAS IT students in Launceston. Unfortunately, we were competing with seven (7) other projects (eg using Oculus Rift Virtual Reality helmet to “drive” a drone) and, although there was some interest, not enough to form a project team Separately and with General Manager, met with Audit Panel Chair to confirm arrangements.


Other Issues: Investments - CBA: Term Deposit $1,005,575.72 3.20% Maturing 7 March 2015 Westpac: Term Deposit $1,000,000.00 3.10% Maturing 6 April 2015 Westpac: Term Deposit $1,000,000.00 3.20% Maturing 20 May 2015 Sale of Properties for Arrears of Rates At the November 2014 Council Meeting, Council resolved to proceed and a 90 day notice period commenced, allowing property owners a final opportunity to pay the rates before Council proceeded to auction. Many of these properties were under Mortgagee in Possession and the financial institution paid the rates in full on these properties, as did other owners. On this basis, further action on the remaining properties will be delayed to mitigate against costs of the sale process being greater than funds generated. Right to Information (RTI) Requests Nil RTI requests has been received. 132 and 337 Certificates

132 337

February 2015 44 20

January 2015 49 31

February 2014 50 27

Debtors/Creditors @ 2 February 2015

DEBTORS INFORMATION

Invoices Raised

Current Previous Year

Month YTD 14/15

Month YTD 13/14

64 752

92 987

CREDITORS INFORMATION

Payments Made

Current Previous Year

Month YTD 14/15

Month YTD 13/14

122 2671

238 2790


Previous Financial Years @ 30 June 2014

2013/2014 Rates Levied

Additional Rates

(Sup Val)

Total Rates Penalties Interest Rate Remissions

General 5,823,999.81 - 28,420.21 5,795,579.60

27,890.05 33,637.41 379,997.71 Waste 894,505.00 - 926.69 893,578.31

Wheelie 320,700.00 160.80 320,860.80

Fire 282,809.79 - 1,159.52 281,650.27

TOTAL 7,322,014.60 - 30,345.62 7,291,668.98 27,890.05 33,637.41 379,997.71

Instalments

2014/2015 Instalment $ Outstanding $ Outstanding %

5 September 2014 Instalment 1 1,858,677.94 38,768.52 2.09%

7 November 2014 Instalment 2 1,858,332.00 58,074.76 3.13%

6 February 2015 Instalment 3 1,858,332.00 146,761.52 7.90%

1 May 2015 Instalment 4 1,858,332.00 841,751.90 45.30%

TOTAL: 7,433,673.94 1,085,356.70 14.60%

2013/2014 Instalment $ Outstanding $ Outstanding %

6 September 2013 Instalment 1 1,832,042.38 71,327.64 3.89%

8 November 2013 Instalment 2 1,836,626.75 95,071.09 5.18%

7 February 2014 Instalment 3 1,847,261.83 201,805.80 10.92%

2 May 2014 Instalment 4 1,841,351.40 860,334.70 46.72%

TOTAL: 7,357,282.36 1,228,539.23 16.70%

Discount Applied

Discount Claimed $ No. of Properties

Total Rateable Properties % of total

2014/2015 91,650.46 2,806 6,523 43%

2013/2014 88,355.48 2,694 6,513 41%

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy.


BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 03/15.11.4 Visitor Information Centre Report 47

03/15.11.4 Visitor Information Centre Report





Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Visitor Information Centre. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. Previous consideration has also indicated the provision of financial statement for the VIC and in this regard for Councils information an activity based report is included below. OFFICER’S REPORT: Staff Movements: No recent changes Meetings Attended/Other information: As identified by the door count data, this was the busiest February on record and therefore the busiest month ever. Despite this, staff have been reducing the number of times when both part time staff have been rostered at the same time, in the interests of reducing costs. Obviously, the active pool of volunteers assists in making this possible. A letter of congratulations from the Mayor was forwarded to the VIC staff member as resolved by Council. The Trail of the Tin Dragon projector has now been repaired and being shipped back and hopefully will be operational again by meeting day or very soon thereafter. The History Room Curator provided the following update:

Current new displays are ‘Historic Houses of St Helens’ inside the museum and ‘Schooldays from Yesteryear’ in the centre foyer


Commemorative Exhibition: This is scheduled for Saturday 21 March 2015 from 1 pm. Minister Rene Hidding is confirmed to open proceedings. The event will also include a relaunching of ‘Day’s Work Done’ written by Mr Tim McManus. This book is the transcript of the Grose war diaries held within the St Helens History Room. Private ‘Bill’ Grose was a local soldier (1896-1980) and his diaries date from 1914 to his final demobilisation on 21 January 1919. We will also have a slide show on our smart TV featuring the ‘Thorold Collection’ – a series of photos taken by Sister Florence Maud Howitt who was in one of the first contingents to arrive in the Gallipoli area and stationed at No. 3 Australian General Hospital at Lemnos. Her niece, Miss Libby Thorold lived for many years at Falmouth. We are currently waiting to hear of a Dept of Veterans Affairs funding application decision regarding ‘Day’s Work Done’

‘The Chinese Experience’: The projection equipment has been repaired and is currently in NSW. Hopefully this will be returned within two (2) weeks and we can then offer our full contingent of experience for our visitors. Admission charges have been discounted whilst the movie has been out of action. Unfortunately this installation has been out for the summer season.

Noiheener Project: The Project Proposal was received from the consulting artists and the acquittal has been forwarded to Arts Tasmania. After inheriting this project I am pleased to report that this project is now complete.

Premier’s Visit: The Premier and Minister Hidding quickly visited the St Helens History Room on Tuesday 3 February 2015. Even though it was a lightning visit I did manage to get him to sign our Visitors Book!

Coach Tour: Merimbula Coach Tour is visiting on 18 March 2015 from 9 am.

Arts Tasmania Roving Curator’s Visit: This meeting was to commence reviewing and updating the Collection and Interpretation Policy for the museum. We had Veronica Macno work with myself and a group from the Backroom as a start for this document review.

Statistics: Door Counts:

Month/Year Visitor Numbers

Daily Average

Before 10am

After 4pm

History Room

February 2007 5,483 195.82

February 2008 5,667 202.39

February 2009 4,912 175.43

February 2010 4,261 152.18

February 2011 4,147 148.11 197

February 2012 4,746 169.50 474 555 158

February 2013 5,371 169.50 396 372 148

February 2014 6,053 216.17 430 551 164

February 2015 6,739 240.67 529 608 246


Revenue 2014/2015:

Month VIC Sales HR Entry HR Donations

July 1,557.40 231.00 43.50

August 2,151.60 198.00 18.00

September 2,746.30 259.00 129.00

October 5,382.90 471.00 117.90

November 6,462.50 481.00 108.50

December 7,126.25 343.00 101.45

January 8,083.00 482.00 156.75

February 9,977.25 599.00 179.20

Revenue 2013/2014:

Month VIC Sales HR Entry HR Donations

July 2,329.02 311.85 242.50

August 1,265.47 190.00 59.50

September 3,114.00 323.00 121.75

October 3,227.10 295.00 88.00

November 3,843.90 465.00 76.95

December 3,840.93 241.12 71.69

January 5,715.72 603.90 50.85

February 6,624.24 602.91 155.00

March 6,116.02 501.94 212.65

April 3,902.90 437.58 128.05

May 1,907.92 407.88 118.80

June 1,624.49 189.19 43.50


Visitor Information Centre

As at 28 Feb 2015

Month Actuals Year to Date

Actuals 2014-2015

Budget

Revenues Sales 8,978 50,674 86,000

Commission 38 865 2,000

Miscellaneous Reimbursements - - 83 -

Gain or Loss on Sale of Assets 9,016 51,457 88,000

Expenses - - -

Salaries and Wages 6,290 52,257 86,585

On Costs 1,696 14,575 38,769

Overtime Payments - 764 2,000

Energy Costs 894 3,585 5,000

Advertising - - 300

Accom Receipts & Park Passes - Hist Rm 147 2,730 7,000

Books Manuals Publications - 54 -

Catering - 18 -

Bank Charges - FREE - 50 -

Computer Hardware Purchase - 14 -

Corporate Membership - 300 400

Stock Purchases for Resale 1,914 31,843 29,000

Materials 38 322 1,200

Phone Calls Rental Fax 161 1,056 1,600

Postage/Freight 172 1,469 -

Printing/Laminating - 171 -

Stationery 9 275 200

Water and Property rates Payable - 585 -

Building/Works Contractors - 253 -

Cleaning Contractors 423 3,785 4,850

Other Professional Fees 117 351 10,000

Plant Hire - Internal 15 195 -

Land Tax - 800 1,600

Depreciation Buildings 1,313 10,503 15,760

Depreciation Furniture 214 1,713 2,580

Refunds/Reimbursements - - 105 -

Total Expense 13,405 127,562 206,844

Net Surplus\(Deficit) (4,389) (76,105) (118,844)


LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Improve Council’s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 03/15.11.5 Risk Management Report 52

03/15.11.5 Risk Management Report

ACTION DECISION PROPONENT Council Officer

OFFICER Simone Ewald-Rist, Risk Officer



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to update Council of any Occupational Health and Safety and Risk Management matters of importance. PREVIOUS COUNCIL CONSIDERATION: Council is frequently updated on risk management matters via this report or as a part of the Manager Corporate Services’ report. OFFICER’S REPORT: The Work Health & Safety Coordinator attended the following meetings:

Date Meeting

16/2/2015 Council meeting

17/2/2015 Staff meeting

13/2/2015 Meeting with Steven Hernyk, Deloitte, Audit Panel

24/2/2015 St Helens Neighbourhood House – ergonomic assessments


26/02/2015 WHS induction of new contractor

26/2/2015 Meeting with Bianca Hedge, Headspace & Christabel Alliston, Standby Response and representatives from the Neighbourhood Houses, Healthy House and St Helens District School, etc.


27/2/2015 Fingal Valley Festival – inspection of site set up


3/3/2015 Staff meeting


4/3/2015 Vaccination meeting with Mathinna volunteer

5/3/2015 Corporate Services staff meeting

5/3/2015 Insurance meeting with Andrew Ralph, JLTA LMI & Bob Hoogland


16/3/2015 Council meeting

| 03/15.11.5 Risk Management Report 53

During the period of 5 February to 4 March 2015 the following vandalism was reported: Discovered 2 March 2014

Waste pipe and hand basin damaged in male toilet block at Scamander Reserve. The labour and material cost amounts to $200.00. Discovered 2 March 2014

Theft of approximately 12 star pickets plus the cutting of 100m night line at Walker Street, St Helens near the Equestrian Club ground. The labour and material cost amounts to $300.00. LEGISLATION / STRATEGIC PLAN & POLICIES: Work Health and Safety Act 2012 and Work Health and Safety Regulations 2012. Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Maintain workforce standards and procedures that ensure that the occupational health and safety and welfare of employees, contractors and public is protected and enhanced. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 03/15.11.6 Gifts and Benefits Policy 54

03/15.11.6 Gifts and Benefits Policy





Draft LG50 – Gifts and Benefits Policy

OFFICER’S RECOMMENDATION: That Council adopt Policy LG49 – Gifts and Benefits Policy. INTRODUCTION: The Integrity Commission presentation at our Councillor Information session suggested the importance of a Policy in this area. Local Government Association of Tasmania (LGAT) have a template Policy and this has been used as a basis for Council consideration. PREVIOUS COUNCIL CONSIDERATION: There was some informal discussion around the subject at the 2014 Councillor Information session. This specific Policy was considered at a recent Workshop. OFFICER’S REPORT: The Integrity Commission presentation at our Councillor Information session suggested the importance of a Policy in this area. That discussion really indicated that this is not an area of significance for Break O’Day Council, nor an area of great risk of breach of appropriate conduct. However, a Policy, as well as stating when someone is doing something wrong, can also give certainty that an action is “okay”. The Policy therefore addresses nominal or token benefits that do not require declaration and provide staff and Councillors with certainty around these actions and protect them from accusations of inappropriate conduct. LGAT have a template Policy and this has been used as a basis for Council consideration. A threshold for a token or nominal gift has been set in the draft at $150.00. The template suggests a review period of four (4) years, that is, after each election. Declarations are expected to be very few. The Template suggests a format for a declaration form and register. There is an existing process and register and declarations are accepted by email and the draft has deleted specific reference to the format of declarations and the register


LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.

| 03/15.12.1 Works and Infrastructure – Strategic Plan Activity Report 62

03/15.12.0 WORKS AND INFRASTRUCTURE

03/15.12.1 Works and Infrastructure – Strategic Plan Activity Report

INFORMATION Goal: Environment and Planning Ensure sustainable management of natural and built resources is respectful to our unique location.


Improve service levels and environmental responsibility of waste management practices

1. Review waste management strategies

2. Support the maintenance of existing waste minimization and recycling programs and facilitate opportunities for increased recycling through community education

3. Explore further opportunities for

waste reduction and recycling

Investigations into recycling options, educational material to be provided to the public via newsletters and other media/web outlets.

Educate key stakeholders about planning, environmental and waste management, regulatory matters and processes

1. Promote Council’s services and external authority advisory services

2. Review annually Council’s information in regard to services that are provided

Articles published in the regular newsletter.

Information regarding services has been reviewed.

Council’s website has been updated.

Ongoing promotion and implementation of Development Application processing in the on line environment

| 03/15.12.1 Works and Infrastructure – Strategic Plan Activity Report 63

Goal: Asset Management Ensure the efficient and effective provision of appropriate community assets.


Develop and implement a 10 year asset management plan for all classes of assets that includes:-

Capital Works Program

Maintenance Program

1. Develop and implement an asset management system

2. Develop and implement a maintenance program

3. Review existing assets and identify

needs over the next 10 years (in conjunction with MMP and other asset/infrastructure actions)

4. Continue to lobby state and federal

agencies for infrastructure upgrades ie roads, bridges and buildings

5. Continue to work at regional and

state levels with all relevant agencies to improve transport and infrastructure

Ongoing development and improvement of Asset Management Plans and their integration into the Long Term Financial Plan.

Maintenance program developed and implemented through annual budget

Consolidate assets into single database

| 03/15.12.2 Works and Infrastructure Report 64

03/15.12.2 Works and Infrastructure Report


OFFICER Stephen Yam, Manager Works and Infrastructure



Nil

OFFICER’S RECOMMENDATION: That the report be received by Council. INTRODUCTION: This is a monthly update of the works undertaken through the Works and Infrastructure Department since the last meeting of Council and a summary of the works proposed for the coming month. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: OUTSTANDING REPORTS: Motion Number

Meeting Date


05/13.7.4.121

20 May 2013

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting in June 2013 and consider any advice as required from relevant State Agencies. That Council replace the current one (1) lane bridge at Cornwall to two (2) lanes of concrete construction, within the bridge replacement programmed, and that Council investigate the possibility that Cornwall Coal contribute to the cost.

Cornwall Coal intends to offer a 50% contribution, subject to their Board approval. The Board meets every six weeks, and Cornwall Coal will let us know the decision when it is made.


Motion Number

Meeting Date


08/14.12.5.240

21 August 2014

That Council endorse the following actions: Investigate potential landfills sites at Halfway Hill Quarry and a disused quarry opposite lease 8M/2001 on Ansons Bay Road, including:

Discussion with the Environment Protection Authority on the use of these potential sites as future landfills;

Carry out groundwater depth tests;

Conduct a feasibility study including cost-benefit analysis into the establishment and operation of a Level 2 putrescible landfill at both potential sites.

Increase recycling and diversion techniques to reduce the amount of waste being sent to Copping, including

Carry out a waste assessment on the materials being disposed of at the Scamander Waste Transfer Station. This assessment will provide an estimation of the types and volumes of materials being disposed of the Copping.

Report on the findings of the waste assessment and look at opportunities for recycling and diversion, including cost benefit analysis.

Plan, prepare, budget, manage and deliver a waste minimisation campaign for both local communities and local schools.

Investigation of the Halfway Hill quarry and the disused quarry on Ansons Bay Road has commenced, with background and historical checks.

09/14.12.4.268

15 September 2014

That Council accepts the land transfer and title costs, ownership and maintenance of Lot 100 Tully Street, St Helens (PID 3185979) Memorial Park.

Council staff has approached the property owner to consider a transfer which includes a 500 cm extension on the memorial cemetery boundary so that the fence can be maintained.


Motion Number

Meeting Date


09/14.12.5.269

15 September 2014

That Council approach Crown Land Services for approval for Council to maintain Terrys Hill Road for a distance of three (3) kilometres from the intersection of Terrys Hill Road and Lottah Road. That Council approach Forestry Tasmania for approval for Council to maintain German Town Road from the intersection of German Town Road and Top Marshes Road to the intersection of German Town Road and Semmens Road.

Responses have been received: Crown Land Services: Council has to apply for an application to do work on crown land as required under the Crown Lands Act 1976. This will be actioned by 13 March 2015. Forestry Tasmania: The request has being referred to their Legal Services Department for consideration.

10/14.7.2.291

20 October 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council investigate requesting the Department of State Growth to offer a contract to Council to clean the graffiti from “Skippy Corner” on the St Marys Pass and to permanently maintain this rock face – removing any new graffiti that might occur and repaint the kangaroo icon. Additionally, Council should investigate the possibility of installing an interpretation panel at the top of St Marys Pass outlining the history behind “Skippy Corner” so this important piece of our heritage is not lost.

State Growth replied on 5 March 2015 that it will repaint the kangaroo icon and remove existing graffiti within a month.

11/14.7.1.313

17 November 2014

A report is sought providing advice in accordance

with the requirements of Section 65 of the Local

Government Act 1993 for the information of Council

at a future meeting and consider any advice as

required from relevant State Agencies.

That kerb and guttering in the Main Streets of Break O'Day be the same.

A report was tabled at the Council Workshop on 2 March 2015, and a draft policy will be tabled at the April 2015 Council Workshop.


Motion Number

Meeting Date


12/14.7.4.348

15 December 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council investigate the need and feasibility of proactively responding to the many ongoing requests (and likely future requests) to determine the ownership and maintenance responsibility of roads under dispute throughout the municipality.

A report will be tabled at the April 2015 Council Workshop for review and discussion.

02/15.7.1.33

16 February 2015

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council seek a report exploring another avenue for replacing the condemned Moulting Bay Jetty.

A report will be tabled at the April 2015 Council Workshop for review and discussion.

COMPLETED Motion Number

Meeting Date


11/14.7.3.315

17 November 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council reinstate the 10 tonne load limit on Roses Tier Road and could Council consider putting the sealing of Roses Tier Road on the works agenda for the future and that Officer’s present a report to a Council Workshop prior to going to a Council Meeting for a decision.

A report was tabled at the Council Workshop on 2 March 2015, and the preferred option of resheeting the 2.2 km uphill section will be considered in the 2015/2016 capital works program.


Motion Number

Meeting Date


12/14.7.1.345

15 December 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council conduct a site visit and look into the options to ensure the safety of the community of St Marys in the event of a sharp rain event which might breach the spillway at the Richardson Road Dam and cause damage to environment and property in the St Marys area.

A site visit was held on 11 February 2015. A report will be tabled at the Council Meeting on 16 March 2015.

01/15.7.5.006

19 January 2015

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council prioritise, in the St Helens Streetscape, the section between Australia Post and the Newsagency and the Newsagency to the ANZ Bank. This work be undertaken early in the next financial year in order to be completed in preparation for the next tourism season.

A report was tabled at the Council Workshop on 2 March 2015, with a site visit the same day. A revised scope of works has been agreed and to be considered in council’s long term capital works program. A remedial program is to be considered as part of the 2015/2016 capital works program.

01/15.12.4.016

19 January 2015

1. That Council resolutions 10/13.15.2.272 and 02/14.12.6.034 be upheld and that the Leona Road Bridge be demolished.

2. That the Aberfoyle property owners be informed of Council’s decision.

Demolition of the bridge was completed on 4 March 2015. The Aberfoyle property owners, property owners on Leona Road and the Northern Midlands Council have been notified of council’s decision.


ROADS ROUTINE MAINTENANCE UPDATE

February 2015 March 2015

Road maintenance Patching undertaken on Rossarden

and Mathinna Roads. Digouts on Upper Esk Road

commenced (North East Excavations).

Road grading St Marys area is completed.

Road resheeting Ansons Bay Road completed.

Roadside slashing Policeman’s Point Road completed

Tree Maintenance Ongoing maintenance at Walker

Street with guidance and advice from Todd Dudley

Bridge Maintenance Some loose runners re-spiked on

The Flat Bridge( will monitor due to deterioration of some decking).

Approaches to Cornwall Road Bridge has been asphalted (work funded by Cornwall Coal).

Road maintenance Remedial work on failing retaining wall at

Scamander Ave. Cost will be shared with Department Of State Growth, but no start date provided.

Rock lining of deep drains on Penelope Street (opposite caravan park). Warning signs placed, but work to commence when resources allow.

Rock armouring of eroded footpath on Binalong Bay Road - work to commence when resources allow.

Digouts on Upper Esk Road to be completed.

St Helens Point Road Digouts to commence.

Road grading Medeas Cove Road Prioritised roads in the Goulds Country and

Pyengana areas

Road resheeting Policeman’s Point Road, including clearing

and reforming table drains. Formation grade on North Ansons Bay prior

to resheeting.

Roadside slashing Deals and Matsons Roads, Seymour St Helens Point Road Mathinna Road St Columba Falls Road Davis Gully, Four Mile Creek, Falmouth,

Scamander, St Marys, Upper Esk and Weldborough areas.

Tree Maintenance No work planned.

Bridge Maintenance Asphalting approaches to George River

Bridge on Binalong Bay Road. Replace decking on bridge in Pedder Street

in Fingal.


TOWN AND PARKS ROUTINE MAINTENANCE UPDATE Standard monthly activities:

Rubbish collection Coastal area – daily Valley – Monday & Friday

Town maintenance


Falmouth area - mowed and brushcut

St Helens area - mowing started

Preparation for Fingal Festival

Street cleaning by industrial sized sweeper

St Helens Sports ground

Weldborough - mowed & brushcut, including cemetery

Beaumaris - mowed and brushcut

Scamander Avenue and Steel Street - footpath edging

St Helens town maintenance

St Marys town maintenance

Four Mile Creek village maintenance

FACILITIES ROUTINE MAINTENANCE UPDATE Standard monthly activities:

Monthly preventative maintenance inspections.

On-going council-wide seats & picnic table installation.

Playground repairs due to council-wide audit.

Maintenance work on various buildings, as picked up in preventative inspections.


Path and seats at the Fingal Cenotaph have been completed.

Install picnic table and seats at Binalong Bay Village Green.

Install seat at the Binalong Bay Reserve in Treloggen Drive.

Install wheelie bin at Progress Park.

Install wheelie bin outside Hilly’s IGA Supermarket at St Marys.

WASTE MANAGEMENT UPDATE Compaction of the inert waste at the St Helens inert landfill was undertaken in

February 2015. No meeting with MDG in February 2015. Next meeting is 13 March 2015. Both Pyengana and Ansons Bay Waste Transfer Stations are now using the same

receipts as the other waste transfer stations. Discussions recently held with Council’s NRM Officer on the need to fund and

schedule weed spraying programs at Ansons Bay Waste Transfer Station, and at the former sites at Binalong Bay and Stieglitz.

Proper instructions to be given to people on directions to various rubbish and recycling areas has been reinforced with WTS attendants by the contractor’s supervisor.


The contractor is investigating a suitable area at the Scamander WTS to trial placing a skip bin to collect inert waste and transport to St Helens. It is expected that this could be operational within two weeks.

Council is currently working on an application to be submitted by the end of March 2015 to the EPA to seek a license to operate the Scamander WTS as an inert waste facility.

CAPITAL WORKS

Projects in bold and italic denotes previously completed.

All work completion dates are subject to inclement weather and latent conditions. Extensions of time can also be caused by changes in the scope of works and by delays caused by Council or other authorities like Telstra and NBN.

BRIDGES CAPITAL WORKS PROGRESS UPDATE

Project February 2015 March 2015

2013/2014 Bridge Program COMPLETED.

2014/2015 Bridge Program Bridge design and manufacturing underway.

Bridge 2026 on Kohls Creek (Powers Road) at Pyengana commencing late March 2015.

Priory Road Bridge Replacement

COMPLETED.

In accordance with Council Decision 01/15.12.4.016 that the Leona Road Bridge be demolished, the bridge was demolished on 4 March 2016. However council is advised that the abutment on the eastern approach has been retained to prevent soil erosion and the Aberfoyle property owner has signed a declaration to state that they took ownership of the abutment from 2 March 2015 and shall be responsible for the abutment, including liability, inspections, repairs and any such works which may be required to ensure the safety of the structure or the removal of the structure. Further, they shall not make any claims whatsoever against council for any matter relating to the abutment. ROADS CAPITAL WORKS PROGRESS UPDATE


Streetscape Upgrade – Circassion Street (Groom Street to Cecilia Street, northern side), St Helens

COMPLETED.



Streetscape Upgrade – Cecilia Street, St Helens

Concept plan review completed.

Concept plan was discussed at March 2015 Council Workshop, with a site visit. Concept scope will be amended with remedial works planned for 2015/2016 and a streetscape upgrade in later years.

Streetscape Upgrade – Main Street, St Marys

Tender evaluation committee met on 11 February 2015.

Tender evaluation report tabled at Council Workshop on 02 March 2015, and final report to be tabled at the Council Meeting on 16 March 2015.

Streetscape Upgrade – Talbot Street, Fingal

Tender evaluation committee met on 11 February 2015.

Tender evaluation report tabled at Council Workshop on 02 March 2015, and final report to be tabled at the Council Meeting on 16 March 2015.

Intersection Upgrade – Tasman Highway and St Helens Point Road

DA process underway. Flora and fauna survey completed.

DA process on-going.

Gravel Resheet – North Ansons Bay Road

Works completed.

Gravel Resheet – Upper Scamander Road, Scamander

Not commenced. Given (1) the state of North Ansons Bay Road and the need to resheet this road, and (2) that Upper Scamander Road was graded in January 2015, it is proposed to not carry out any resheet on the top section of Upper Scamander Road (the bottom section was resheeted last financial year).

Road Widening - St Helens Point Road Edge Widening (between Rock Street and Akaroa Avenue)

COMPLETED.

Stormwater Upgrade – Cecilia Street, St Helens

COMPLETED.

Stormwater Upgrade – Falmouth Street, St Helens

Project to be considered in 2015/2016 budget.

K&G Works – Emma Parade, Four Mile Creek

COMPLETED.

Landslide Rectification Works – Beauty Bay, St Helens

COMPLETED.



Footpath Construction - St Helens Point Road Footpath (between Hillcrest Caravan Park and Chimney Heights Road)

COMPLETED.

New access road into St Helens Recreation Grounds off Young Street.

Quotations sought. Works to commence.

FACILITIES CAPITAL WORKS PROGRESS UPDATE


Jetty Improvements – Beauty Bay, St Helens

COMPLETED.

Park Upgrade – Beauty Bay BBQ Shelter, St Helens

COMPLETED.

Park Upgrade – Kirwans Beach, St Helens

COMPLETED.

WTS Safety Improvements – St Helens

Tender documents being prepared.

Contract to be advertised for tender in March 2015.

WTS Safety Improvements – Fingal


WTS Safety Improvements – St Marys


WTS Safety Improvements – Scamander


FLOOD DAMAGES CAPITAL WORKS PROGRESS UPDATE


Landslide – Binalong Bay Road (Moulting Bay)

Solutions determined. Finalise scope of works.

Landslide – Anchor Road Scoping and design in progress.

Scoping and design in progress.

Landslide – Upper Scamander Road



Landslide – Mt Elephant Road



Road Reconstruction – Atlas Drive, St Helens

Geotechnical investigations report completed.

To be presented at April 2015 Council Workshop discussion.


GRANT APPLICATIONS STATUS

Grant Project Submitted Result

2014/2015 Bridges Renewal Program (Commonwealth)

Golden Fleece Bridge Replacement, Argonaut Road (St Helens)

28/08/2014 Council was advised on 27 February 2015 that its application has been unsuccessful. A meeting will be scheduled with the government to receive feedback.

2014/2015 Bridges Renewal Program (Commonwealth)

Forest Lodge Road Bridge (Pyengana)

28/08/2014 Council was advised on 27 February 2015 that its application has been unsuccessful. A meeting will be scheduled with the government to receive feedback.

2014/2015 Heavy Vehicle Safety and Productivity Program (Commonwealth)

Cornwall Road Bridge (Cornwall)

28/08/2014 Council was advised on 3 March 2015 that its application has been unsuccessful. A meeting will be scheduled with the government to receive feedback.

2015/2016 Black Spot Program (Commonwealth)

Atlas Drive northern intersection improvements with Tasman Highway (St Helens)

29/08/2014 Application not successful but was requested to re-submit this intersection in the next round.

2015/2016 Black Spot Program (Commonwealth)

Atlas Drive southern intersection improvements with Tasman Highway (St Helens)

29/08/2014 Application not successful.

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 03/15.12.3 Animal Control Report 75

03/15.12.3 Animal Control Report


OFFICER Municipal Inspector



Nil

OFFICER’S RECOMMENDATION: That the report be received by Council. INTRODUCTION: This is a monthly update for animal control undertaken since the last meeting of Council. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT:

This is a monthly update of the complaints and work that has been done and the action that has been taken for each complaint for the month of February 2015:

5 February 2015

St Helens Patrol.

Complaint about dog coming out of a house in Petrel Place showing signs of aggression. Two (2) dogs on property both registered, spoke to owner - going to confine to his property only.

Patrol Barrack Street Area.

Complaint from a lady in Dalmayne Road, St Marys regarding next door neighbour’s dog coming over chasing rabbits and wallaby (first time in six (6) months). Spoke to owner of dog – Monitor.

St Marys Patrol.

Scamander Patrol.

Called into a property in Douglas Court - monitor barking – silent. Spoke to owner who is doing all he can to keep dog quiet.

Email a man at Stieglitz regarding Black Lab that had been wandering and showing signs of aggression in Stieglitz area.

Seven (7) day notice given to register a dog – monitor.

Warned elderly gentleman with dog off lead in Tully Street.

Collect and Impound little Jack Russell x Chihuahua tan and white on St Helens Point Road.

3676 Tag Northern Midlands - rang owner to collect.

Rang a man on Tasman Highway to see how he is going with puppies - just about rehomed them all.

St Helens Patrol.

Binalong Bay Patrol.


Start pending dog registration checks.

Lady from Interstate at 7.00pm, very rude, getting stuck into me about a dog being exercised on the St Helens Foreshore disturbing swans. 30 min phone call - told her that I will do all I can to track down the elderly lady who has red short hair and a dog called “Honey”.

13 February 2015

St Helens Patrol.

Sheep getting onto road from a property on Binalong Bay Road. Spoke to complainant from across the road and went over to the owner of sheep. Unfortunately the owner was not home until Monday, spoke to house keeper who is going to put sheep out back and talk to the owner when he gets home. Monitor.

Trafalgar Track - check for unregistered dogs on pending list - no Jack Russel’s on property, previous owner not residing there.

Barrack Street Patrol - see if dog is out - not out at the moment, however neighbour stated it was out early this morning and is still always out.

Stieglitz Patrol.

Pending list Registration checks.

Bark Monitor Douglas Court - all quiet.

A man complaining about barking/howling dogs at all hours in Dunn Street, Mathinna.

Black and White Staffy running around Cecilia/Mill Street, couldn’t find.

A lady having problem with feral cats - spoke to her about her options.

Collect and impound x 2 Jack Russel’s running around on St Helens Point Road intersection of Osprey Drive.

Deliver infringement to a lady for not micro-chipping dog - Moved to Queensland - revoke infringement.

19 February 2015

St Helens Patrol.

Stieglitz Patrol – Barrack Street.

Mathinna Barking dogs in Dunn Street. Spoke to complainant at High Street and then went and spoke to the owner of wolf hound. The owner is to place his bark collar back on until they move to WA in six (6) weeks.

Deliver infringement to a lady in Talbot Street, Fingal (re: micro-chip) - Moved to Hobart - revoke infringement.

Falmouth Street - dog barking when owners aren’t home. People looking after dog for five (5) weeks and didn’t realise it barked – Monitor.

Young Street dog wandering onto neighbours property, spoke to the complainant in Young Street, doesn’t want Council to do anything as yet.

Two (2) dogs running around Cleland Drive - couldn’t find.

Registration Check Elizabeth Street, Mangana – One (1) Bull Mastiff unregistered.

Cornwall Patrol.

St Marys Patrol.

Little White Terrier reported to Council nearly getting hit by cars on St Helens Point Road for the third time in three (3) weeks. Spoke to the owner in Osprey Drive, he was very rude and had a go at me for impounding his dog last week and not notifying him. I tried to explain what had happened and the reasons why he had not been


notified, I then told him to make sure he confines his dog to his own property otherwise next time he will incur a $140 fine.

Three (3) young bulls walking up the creek into Storey Street, St Marys eating fruit trees and making a mess. Rang complainant who had just finished putting a temporary fence in place, I told him that I will find owners next week and have a chat with them about confining bulls to their property.

26 February 2015

Talk to NRM Facilitator regarding a cat trapping exercise Council would like me to undertake.

Issue infringement for $420 - Dog at Large and Nuisance in Public Place on the 24th at 4.19pm. Infringement given to the owners with photo’s attached.

Rogue goat tied up at St Marys Police Station, found owner - stated someone letting it out - going to collect.

Found three (3) young bulls causing problems in St Marys - Spoke to lady in charge of School Farm - will move to secure paddock.

St Marys Patrol.

Fingal Patrol.

Infringement sent out to dog owner in Parnella Drive -$140 Unregistered Dog – three (3) warnings prior.

St Helens Point Road barking dogs, spoke to owner, has been on holidays and returns home today.

Motorhome parked on corner of Ida Court and Cobrooga for the last month – Gone.

Lade Court - Fox Terrier barking at Wildlife at Night. Spoke to owner, going to keep her in at night.

St Helens Patrol.

Warned gentleman dog off lead near Bayside.

Stieglitz Patrol.


Strategic Plan 2011-2015


Strategy Improve Council’s communication, consultative processes, representation and advocacy.


Not applicable.


Simple Majority.

| 03/15.12.4 Richardson Road Dam 78

03/15.12.4 Richardson Road Dam





Letter from Crown Land Services to the Valley Voice on 11 April 2014

OFFICER’S RECOMMENDATION: 1. That Council accepts maintenance responsibility of the Richardson Road Dam.

2. That Council list the dam in its asset register and carries out annual inspections. INTRODUCTION: The purpose of this report is to provide information regarding the Richardson Road Dam. PREVIOUS COUNCIL CONSIDERATION: Council Meeting on 15 December 2015: Resolution No. 12/14.7.1.345 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies.

That Council conduct a site visit and look into the options to ensure the safety of the community of St Marys in the event of a sharp rain event which might breach the spillway at the Richardson Road Dam and cause damage to environment and property in the St Marys area.


OFFICER’S REPORT: Location The dam is located on Richardson Road in St Marys approximately 1.28 km from the intersection with Frank Street.

Dam type by function The Richardson Road Dam is classified as a storage dam.


Storage dams are constructed to store water during the rainy season when there is a large flow in rivers and creeks. Many small dams impound the spring runoff for later use in dry summers. Storage dams may also provide a water supply, or improved habitat for fish and wildlife. They may store water for hydroelectric power generation, irrigation or for a flood control project. Storage dams are the most common type of dams. Dam type by structure The Richardson Road Dam is structurally classified as a buttress dam.

A buttress dam or hollow dam is a dam with a solid, water-tight upstream side that is supported at intervals on the downstream side by a series of buttresses or supports. The dam wall may be straight or curved. Most buttress dams are made of reinforced concrete and are heavy, pushing the dam into the ground. Water pushes against the dam, but the buttresses are inflexible and prevent the dam from falling over. Buttress or hollow gravity dams were originally built to retain water for irrigation or mining in areas of scarce or expensive resources but cheap labour. A buttress dam is a good choice in wide valleys where solid rock is rare.

Ownership and maintenance status In a letter to the Editor of the Valley and East Coast Voice from Crown Land Services (CLS) on 11 April 2014, the letter stated the following points:

The dam is on Crown Land and has a status of “unallocated” and was accessed in 2006 under the Crown Land Assessment and Classification Project (CLAC). The dam was noted within the report and comments were sought from the Break O’Day Council.

In 2007, Council comments noted that the land contained water supply infrastructure used for emergency purposes only and would consider having the site containing the dam transferred to local government ownership.

Given this statement, it was assumed by the department the area was being maintained by the Council.

CLS will continue to manage the entire Crown land area but is not in the position to maintain infrastructure.

After CLS inspected the area and noted the water depth, vertical walls, unstable platform, the close proximity to a public road and inadequate fencing, CLS will not refill the dam in its current state.

It may be possible for the area to be licensed, preferably by council, and the dam refilled; however as the structure has been drained, any rebuilding or repair works would need to be assessed and approved by CLS’s Water Management Branch. The concrete dam wall would also require structural assessment.

http://en.wikipedia.org/wiki/Dam

http://en.wikipedia.org/wiki/Buttresses

http://blog.thecivilengg.com/wp-content/uploads/2011/09/buttress-dam.jpg


It may be possible to lower the existing spillway to provide a water source for native wildlife but any works would also need to be approved by the Water Management Branch and the area licensed.

Tasmanian Fire Service has stated that, whilst the area may have been within their books as a possible source of water, they do not rely on any such water sources whilst fighting fires. It should be noted that there is another large dam approximately 900 metres north that could provide a similar source of water.

History In the same letter from Crown Land Services, the following points were made:

The dam was, apparently, constructed by Council and used for irrigation purposes, but the construction date is unknown.

In 1999, the irrigation scheme was abandoned after Council sourced a new water supply via a bore.

In 2009, the dam was offered to the then Ben Lomond Water but was not accepted as an asset as the water supply was not required.

In January 2014, Taswater received a complaint about platypus burrowing into the dam walls and sent officers to inspect the area. According to Taswater, their officers inadvertently assumed the infrastructure was managed by Taswater and decided to open the valve and drain the dam to prevent catastrophic failure. Taswater has since confirmed they believe the structure to be owned by Council.

Site Inspection Councillors with the General Manager and Manager Works and Infrastructure visited the dam site on 11 February 2015. It was observed that the buttress and abutment walls were structurally sound with no major cracking or deformations. The Manager Works and Infrastructure stated that from his investigations and based on the letter from Crown Land Services to the Valley Voice, that although the site is managed by Crown Land, the dam should be maintained by Council. In this respect, the Manager will ensure that the dam is visually inspected annually and after flood events. LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors.


BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS Simple Majority.

| 03/15.12.5 Flooding at the St Helens Visitor Information Centre Car Park 87

03/15.12.5 Flooding at the St Helens Visitor Information Centre Car Park





Report on the flooding. Concept plan for works to address the flooding. Report on a formalised pedestrian crossing across the entrance to Services Tasmania. Concept plan for the pedestrian crossing.

OFFICER’S RECOMMENDATION: 1. That Council approve for the installation of a temporary raised asphalt walkway from

Service Tasmania to the public toilet amenities block and allocate a budget of $8,800, excluding GST, in the 2015/2016 capital works program.

2. That Council lists the permanent solution to the stormwater issue in the car park in its long-term capital works program.

INTRODUCTION: The purpose of this report is to provide information to Council on the flooding occurring in the car park servicing Services Tasmania, the Visitor Information Centre and the Library in St Helens. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration. OFFICER’S REPORT: Background After a rain event, a section of the car park servicing the Visitor Information Centre, Services Tasmania and the Library floods constantly and prevents access to the public toilets.


See photograph below.

Investigations & Solutions This problem was investigated as part of the underground stormwater mains installation in Cecilia Street last year. The initial proposed solution was to lift a section up with asphalt to create a “bridge” to the public toilets but this would not resolve the water ponding. Refer to Attachment 1 for a report on the situation from AJL Consulting Engineers who investigated the problem last year. The report recommends significant work including excavating and re-grading the car park to ensure stormwater flow to new stormwater pits and discharge to the recently installed stromwater main in Cecilia Street. Refer to Attachment 2 for a concept plan of the proposed works. The cost of the proposed works is $140,000, excluding GST.


Further proposed works Council made an application on 19 May 2014 under the Department of State Growth’s Safer Roads - Vulnerable Road Users Program to increase pedestrian safety at the entrance to the Service Tasmania car park. The site in question is a major crossover point for pedestrians crossing the entry and exit of the car park area for the St Helens Library, St Helens Visitor Information Centre, the Services Tasmania shop, and public toilet amenities. There are two (2) major concerns at this location and both have serious risk elements for possible vulnerable road users and vehicles impacts. 1. The traffic volume is high at the car park entry/exit point. 2. The car park entry/exit point is regularly used as a U-turn for traffic travelling north to

head back south towards the shops. The proposed treatment is to construct a concrete apron on the northern side of the car park entry/exit point, and a minor concrete apron extension on the southern side, provide pedestrian ramps, pedestrian crossing pattern imprints on the road surface, and appropriate warning signage. The cost of the project was $29,000, excluding GST. Council applied for a grant of $25,000, which was the construction component, and Council would cover the detailed design and survey of $4,000, excluding GST. However in a reply from the Department of State Growth on 29 August 2014, Council’s application was unsuccessful. Should Council approve the stormwater drainage works in the car park, it may be prudent to include the pedestrian works at the same time. The total project cost would then be:

Component Cost (excl GST)

Stormwater drainage works 140,000.00

Pedestrian safety works 25,000.00

Total Project Cost : 165,000.00

Works Proposal Given the scale of the stormwater works required and the need to provide a safe and dry access to the public toilets at the car park, it is proposed to resolve the problem in two stages as follows: Short-Term Temporary Solution: Install a raised walkway from Service Tasmania to the toilet block using asphalt with line marking to highlight both the walkway to pedestrians and the raised pavement to motorists.


Note that this short-term solution will exacerbate the water ponding problem and may cause the road pavement to fail quicker. The cost is approximately $8,800, excluding GST. Long-Term Permanent Solution: To carry out the above stormwater woks as proposed above. Depending on when the works are undertaken, there may be an annual CPI increase to the cost of the work and additionally, there is the cost of removing the temporary raised walkway. It is proposed that this project be listed on council’s long term capital works program. LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors. BUDGET AND FINANCIAL IMPLICATIONS: Future budget consideration. VOTING REQUIREMENTS Absolute Majority.

| 03/15.13.1 Community Services – Strategic Plan Activity Report 97

03/15.13.0 COMMUNITY DEVELOPMENT

03/15.13.1 Community Services – Strategic Plan Activity Report

INFORMATION Goal: Community Building

Build capacity to improve community spirit and enhance a sense of wellbeing.


Utilise existing skills and resources within our community to enhance the wellbeing of our community

1. Identify areas of existing skills that can be utilised

2. Support new and existing organisations in enhancing the wellbeing of our community through mentoring programs and events

1. We have an increased number of volunteers mentoring their skills through programs such as the Learner Licence Program and utilise Digital Hub to oncrease IT awareness and skills.

2. Youth Worker position to work with organisations in improving event outcomes and skills

Provide opportunities for people to come together and develop connections and networks

1. Support and encourage activities, events and festivals for the Break O’Day area

2. Assist community groups in finding solutions for obtaining public liability insurance

3. Keep the community informed on

Council activities 4. Recognize achievements and

successes in the community

1. Funding and inkind support provided to support community activities and events – an increase in events throughout the Municipality.

2. No loss of events due to insurance issues.

3. Newsletter produced every month; access to information through Council website.

4. Australia Day Award Program held in January of every year.

Promote and encourage arts, culture and heritage opportunities within our communities

1. Support and encourage events and festivals for the Break O’Day area

2. Develop and implement an arts, cultural and heritage strategy (Link to MMP) that would include:-

Investigate artists in residence program

Investigate opportunities for a community art space

Facilitate annual photographic event

Continue to support our history room

Continue to strengthen partnerships with key stakeholders at local, state and federal levels

1. Council provides sufficient funding and inkind support to increase the number and/or quality of events and festivals held within the municipality.

2. Complete a conceptual plan for a museum building for the St Marys Arts, Culture & Heritage site in consultation with the community

| 03/15.13.1 Community Services – Strategic Plan Activity Report 98


Plan for and support access to quality services, facilities, health, education and information that meet the needs of all age groups and communities particularly youth, people with disabilities and our ageing population

1. Develop and implement a Recreation and Open Space strategy (Link to MMP)

2. Work with external agencies in

facilitating activities and events 3. Advocate for improved health,

education and other government services within the scope of Council’s role and in conjunction with community

4. Continue to strengthen partnerships with key stakeholders at local, state and federal levels

5. Explore community transport options

1 Completion of the construction of an Indoor Ball Sports Facility for the St Helens Sports Complex site in consultation with the community

2 Increased number of events and

activities provided to our Municipality by external agencies through partnerships.

3 Ongoing partnering with external

agencies to achieve health, wellness and other service enhancement outcomes (eg Men’s Health Day)

4 Ongoing meeting attendance and support for partner organisations and stakeholders

5 Monitor opportunities to provide support

Minimize the impact of disasters by improving community and Council’s preparedness

1. Review existing municipal emergency management plan, community recovery plan and other relevant plans

2. Develop a business continuity plan in relation to Council’s functions

3. Continue to provide education to the

community 4. Continue to strengthen partnerships

with local, state and federal bodies

1. Ongoing review of Plans 2. Business Continuity Plan complete

and tested 3. Support external providers in

increasing community resilience

4. Ongoing meeting attendance and support for partner organisations and stakeholders

| 03/15.13.2 Community Services Report 99

03/15.13.2 Community Services Report


OFFICER Chris Hughes, Manager Community Services

FILE REFERENCE 011\

ASSOCIATED REPORT AND DOCUMENTS

Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Community Services Department. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports: Motion Number

Meeting Date


09/13.13.6.256 16 September 2013

That Council under Section 178 of the Local Government Act 1993 authorise the General Manager to sell Certificate of Title Volume 228953 Folio 1 (Fingal Tennis Court) situated at 17 Grant Street, Fingal.

Council currently seeking to have the property re-zoned to urban. Awaiting confirmation from the Planning Commission that the tennis court at Fingal has been rezoned therefore making the property more saleable. To be listed for Expressions of Interest.


Motion Number

Meeting Date


08/14.7.5.225 21 August 2014

advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council makes a statement of support for further investigation, research, trials and ultimately, the legalisation of medicinal cannabis to be grown, processed and prescribed in Tasmania; and that we call on the State and Federal Governments to have compassionate consideration for the legalisation of medicinal cannabis.

This matter is listed a future Council Workshop.

09/14.13.8.277 15 September 2014

1. That Council only develop the northern end of the St Helens Foreshore and not change the existing commercial business and working port area.

2. That in line with the community feedback received on the St Helens Waterfront Conceptual Plan, Council adopt the amended conceptual plan which includes:

Closing off the existing entry to the “Fieldwork’s Car Park and forming a new entrance point to the left of the existing boat ramp;

A toilet block to be located near the existing playground;

The road between the skate park and playground to be closed off and turned into green space;

A new entrance be formed from The Esplanade to allow access to the existing car park;

Improved pathways to connect areas;

BBQ and tables to be placed within the green space;

That the basketball ring not be erected on the St Helens Foreshore and that another location be identified.

Re-drafted plan has been obtained, need to undertake further consultation


Motion Number

Meeting Date


02/15.13.3.47 16 February 2015

That Council assist the St Helens Local Chaplaincy Committee in the running of their running/walking event by providing the following which is being held on 25 April 2015 commencing at 12.30pm: (a) provision of signs advising of a

community event; (b) providing wheelie bins at the

BBQ after the completion of the event;

(c) use of the athletics ground as a finishing point for the event and also for the BBQ and presentations; and

(d) use of the toilet facilities at the Sports Complex.

Advised of Council decision

COMPLETED REPORTS: Nothing to report. COMPLETED REPORTS – AWAITING FUNDING: Motion Number

Meeting Date


11/11.7.2.274 14 November 2011

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting December 2011: That Council proceed with sealing of the St Helens airstrip as soon as possible and it be funded from Council Reserves.

Site inspection has been held – awaiting completion of Airport Feasibility Study. A survey of the St Helens airstrip is currently being undertaken by East Coast Surveying to assist with the Airport Feasibility Study. This project has been incorporated into a brief that has been prepared to seek external funding. Awaiting funding opportunities to seek funding to seal the airstrip and the Business Plan which is currently being developed by Bob Noakes.


Council Community Grants/Sponsorship 2014-2015:

Youth Services 6,000 Seniors Day 3,000 Star FM Sponsorship 10,000 Bay of Fires Art Prize – sponsorship 10,000 School prizes 1,000 Swimcart 1,000 St Helens Athletics Carnival 2,500 Carols by Candlelight 1,600 Fingal Coal Festival 2,000 Funding BEC Directory 2,000 Community Car 2,500 Community Lifestyle 12,500 Photographic Competition 1,000 Game Fishing 2,000 Break O’Day Woodcraft Guild 2,500 Volunteer Week 2,500 Marketing Greater Esk Tourism 2,500 Family Fun Fish Day 2,000 Bay of Fires Market 4,000 Community Grants 30,000 Misc Community Donations 7,500 Regatta & Woodchopping 6,000 Sporting donations (under GM Delegation) 2,000 St Marys Memorial Service funding 500 Pyengana Endurance Ride 500 Festival of Voices 2,000 Regional Tourism Association (RTO) 50,000 St Helens Girl Guides – Sangaree 2,500 St Helens Marine Rescue 3,000

Updates on current projects being managed by Community Services: Municipal Management Plan – Planning for Tomorrow – Standing Item Land Use and Development Strategy. Review of these documents by staff has now been completed. This document will not be put out for community feedback. Safer Community Meeting & Network Meeting- Standing Item A meeting of the Safer Community Group is scheduled for the 11 March, 2015 – minutes of the meeting will be forwarded to Councillors upon receipt of same. Titley Shack & Binalong Bay Reference Group A meeting will be scheduled within the month to look at other options from the Binalong Bay Foreshore Master Plan.


Combined Mountain Bike Trail – Dorset/Break O’Day Councils – Standing Item The Development Application is currently being advertised. St Helens Digital Hub – Trade Training Centre – Standing Item In February the Digital Hub commenced a new project in partnership with St Helens District High School – the project is titled Cyber Seniors and is a combined learning/sharing/documentary filmmaking class. There are 4 Digital Hub students (Cyber Seniors) participating, 15 school students, myself and Justin Emmerton (Teacher St Helens District High School). Each digital hub student will work on a technology based project (such as learning how to use a smart phone) the students will be the ones showing the Cyber Senior how to use the technology; the students will document the process and create a short film. Youth Report We currently do not have a youth worker. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 03/15.13.3 Request for Financial Assistance – Riding for the Disabled St Helens Inc 104

03/15.13.3 Request for Financial Assistance – Riding for the Disabled St Helens Inc





Plan of proposed fencing Fencing quote

OFFICER’S RECOMMENDATION: That Council contributes to the fencing changes, as requested, of $1,069.80. INTRODUCTION: Riding for the Disabled St Helens Inc has been negotiating with Council staff and other equestrian groups to identify an appropriate agistment arrangement for the periods of their new programs. An ideal solution has been identified and RDA requires a small amount of assistance from Council. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration OFFICER’S REPORT: Riding for the Disabled St Helens Inc has the potential to undertake some very worthwhile programs to expand their efforts. However, they need to find a suitable solution to agist their horses for several weeks at a time. Meetings were held with Council staff and other equestrian community groups to identify a cost effective solution that wouldn’t compromise the flexibility of the current equestrian area. As per the included plan, a suitable area with limited use has been identified. Additional fencing is required and RDA have most of the funding to meet this expense. For some reason, a single top strand of barbed wire has been included along the main stretch of the fencing and this needs to be removed and replaced. There is no security reason for this barbed wire and some risk reduction in its removal. Further, the general fencing changes will have no negative consequences on Council’s fencing assets and some potential future benefit. On this basis, it is recommended that the request be granted. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing


Strategy Promote opportunities for people to come together and develop connections and networks – support and encourage activities, events and festivals for the Break O’Day area BUDGET AND FINANCIAL IMPLICATIONS: As identified in the request VOTING REQUIREMENTS: Absolute Majority.

| 03/15.13.4 St Helens Memorial Park – Location of M2A2 Gun 109

03/15.13.4 St Helens Memorial Park – Location of M2A2 Gun


OFFICER Chris Hughes, Community Services Officer



Picture with location of gun

OFFICER’S RECOMMENDATION: That Council approve the relocation of the M2A2 gun to the front of the Memorial Park – facing Cecilia Street and located between the two (2) palm trees as show in the attached photograph. INTRODUCTION: Council Officers met with members of the St Helens/St Marys RSL in relation to the relocation of the M2A2 with a site inspection occurring. PREVIOUS COUNCIL CONSIDERATION: Discussion was held at the March Council Workshop. OFFICER’S REPORT: As part of the Conceptual Plan that was developed for the Memorial Park, the gun was originally to be located behind the memorial wall between the public toilet block and the Senior Citizens room. On delivery of the M2A2 gun and further consultation with the members of the St Helens/St Marys RSL Branch, a more visible site was determined to be more appropriate. Council officers have had several meetings with the members of the St Helens/St Marys RSL Branch to look at areas that the M2A2 gun can be displayed within Memorial Park in readiness for the ANZAC Centenary. Council’s Risk Officer and Manager Community Services requested an onsite meeting with the placement of the gun in the preferred areas within Memorial Park. Risk assessments were undertaken on two places. After the completion of risk assessments, the preferred location for the M2A2 gun was facing Cecilia Street and located between the two palm trees. Council would need to prepare and lay the slab for the gun with the St Helens/St Marys RSL providing the soft fall which would cover the slab – this was discussed during the development of the conceptual plan.


LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing Strategy Plan for support access to quality services, facilities, health, education and information that meet the needs of all age groups and communities particularly youth, people with disabilities and our ageing population. BUDGET AND FINANCIAL IMPLICATIONS: There would be a financial impact on Council, as we would need to prepare and lay the slab to which the M2A2 gun would be positioned on. VOTING REQUIREMENTS: Simple Majority.

| 03/15.13.5 Planning for Sustainable Tourism on Tasmania’s East Coast 113

03/15.13.5 Planning for Sustainable Tourism on Tasmania’s East Coast


OFFICER Chris Hughes, Community Services



Nil

OFFICER’S RECOMMENDATION: That Council adopt the following plans:

Report 1 – Sustainable Tourism Options Report;

Component 2 – Preliminary Biodiversity and Heritage Evaluation;

Component 3 – Sustainable Tourism Plan; and

East Coast Tasmania Trail Feasibility Assessment INTRODUCTION: The Planning for Sustainable Tourism Development on Tasmania’s East Coast Plan will deliver the following desired outcomes:

enhanced protection and conservation of the environment, particularly matters of national environmental significance;

increased long term regional sustainability and community liveability; and

reduced regulatory burden and greater certainty for developers and the community around future development.

PREVIOUS COUNCIL CONSIDERATION: Discussions held at the March Council Workshop. OFFICER’S REPORT: The scope of work for the project included:

Desktop analysis and stakeholder consultation to identify barriers, successes and feasible options for sustainable development in the project area

Engage external Project Officer to coordinate work plan, manage day to day activities, and manage external technical specialist consultants.

Engage external technical specialists to undertake on-ground biodiversity and heritage values and management requirements.

Undertake stakeholder engagement activities to identify community values and priorities.

Integrate outcomes in Break O’Day Council planning documentation (including local government planning documents, Municipal Management Plan and the development of a ‘Tourism Business Plan’ or similar).

This project will support sustainable tourism planning for the project area, informed by outputs from this project and SRD program funded research projects (including National Environment Research Program projects and procured services). There are three key areas of activity within the scope of this project, as set out in the Funding Agreement.


Component 1: Planning for sustainable tourism. The project will identify options for tourism development in the project area, including nodal (e.g. ‘Tourism Hot Spots’) and linear development (e.g. Walking Tracks). This will involve:

undertaking a social/economic assessment of tourism development options and identify potential economic and social costs and benefits of development options and measures to avoid or mitigate those costs;

identifying barriers to sustainable tourism in the project area, eg gaps in legislation, policy, planning, development control and environmental monitoring to support sustainable tourism, and develop responses to overcome those barriers; and

supporting development of a sustainable tourism strategy that facilitates community wellbeing, and protects and conserves biodiversity and heritage (in particular MNES) in the project area.

Component 2: Protecting biodiversity and cultural heritage. The project will identify and evaluate biodiversity and/or cultural heritage values, in particular matters of national environmental significance (MNES), that may be impacted by proposed, anticipated or reasonably foreseeable options for tourism development in the project area. To this end, specialists will be engaged to:

characterise biodiversity and cultural values (in particular, MNES) that may be impacted by tourism development;

identify recovery requirements and conservation objectives, priorities and areas for the protection of biodiversity and cultural values;

scope potential threats and impacts to MNES, and alternative development scenarios to avoid, minimise and (where impacts are unavoidable) offset, potential impacts on biodiversity and cultural values; and

identify adaptive management requirements for the protection of biodiversity and cultural values, including objectives for monitoring and reporting, responding to residual threats, addressing scientific uncertainty and contingency planning.

The above activities will include as appropriate field work, technical workshops, MNES extent/condition mapping, analysis of species needs and models, development of methodologies, conservation tools and management plans. Biodiversity and cultural values targeted for protection will be agreed with the Department. Component 3: Decision-making for sustainable tourism. This component of the project will:

develop draft model planning provisions and decision-support tools to facilitate implementation of the strategy in the project area; and

provide training for council staff from across the project area on implementing the strategy, draft provisions and tools.

This project will assist Break O’Day, Dorset and Glamorgan Spring Bay Councils to deliver sustainable tourism outcomes through improved heritage protection and economic development strategies, policies and plans.


The project will complement the current land use and development strategies and improve planning for matters of national environmental significance and the outstanding universal value of World Heritage properties. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Environment and Planning – Ensure sustainable management of natural and built resources is respectful to our unique location. Strategy Minimise the impacts of Climate Change. Goal Economic Development – Achieve sustainable economic development. Strategy

Develop and implement initiatives to attract people to live, work and invest in the Council area.

Develop and implement initiatives for appropriate tourism in the region. BUDGET AND FINANCIAL IMPLICATIONS: This project was fully funded through grant funding provided by the Department of Environment VOTING REQUIREMENTS: Simple Majority.

| 03/15.13.6 Support for Medicinal Cannabis 116

03/15.13.6 Support for Medicinal Cannabis





Paper prepared by Clr Rubenach

OFFICER’S RECOMMENDATION: That Council makes a statement of support for further investigation, research, trials and ultimately, the legalisation of medicinal cannabis to be grown, processed and prescribed in Tasmania; and that we call on the State and Federal Governments to have compassionate consideration for the legalisation of medicinal cannabis. INTRODUCTION: This item was raised as a Notice of Motion by Clr Rubenach in August, 2014. PREVIOUS COUNCIL CONSIDERATION: This was a Notice of Motion at the August, 2014 Council meeting and was adjourned for further discussions at future Council workshops. OFFICER’S REPORT: The use of medicinal cannabis for pain relief, as an anti-microbial, as anti-convulsant, etc is the topic of much discussion in our community at the moment. Public surveys show the legalisation of medicinal cannabis is supported by the vast majority of Australians. In recent months, several Tasmanian councils have made statements of support for the growing of medicinal cannabis, as there are huge potential commercial gains in rural communities if Tasmania were to become one of the first states to support the growing and processing of medicinal cannabis. The Local Government Act 1993 states that “a council has the following functions: a) To provide for the health, safety and welfare of the community; b) To represent and promote the interests of the community; c) To provide for the peace, order and good government of the municipal area.”

By supporting this motion, we will be making a statement of solidarity for the potential improvements in health and wellbeing for many of our residents who are suffering. We will also be advocating for an industry that could provide many jobs in our area. Further information has been provided by Clr Rubenach and is an attachment to this agenda item.


LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing Strategy Promote and encourage arts, culture and heritage opportunities within our communities. BUDGET AND FINANCIAL IMPLICATIONS: There will be no cost to Council at this stage. VOTING REQUIREMENTS: Simple Majority.

| 03/15.14.1 Development Services – Strategic Plan Activity Report 121

03/15.14.0 DEVELOPMENT SERVICES

03/15.14.1 Development Services – Strategic Plan Activity Report

INFORMATION Goal: Environment and Planning Ensure sustainable management of natural and built resources is respectful to our unique location.


Provide a sound framework for strategically planned and orderly future development by updating and improving Land Use Strategy and Planning Scheme

1. Continue to participate in the regional planning initiatives

2. Review land use zoning for the

municipality in regard to identified needs and likely future demographics, economic, environmental and social trends

3. Prepare a revised Land Use Strategy (Settlement) based on review

4. Prepare amendments to planning

scheme and seek relevant government approval

Ongoing regional participation with PlanningScheme reviews

Implement Land Use Development Strategy

Ongoing lodgment of amendments to planning scheme.

Adopt environmental sustainability principles in undertaking Council activities

1. Assess opportunities to reduce energy consumption and reduce Council’s carbon footprint (eg by utilizing low energy light bulbs, solar panels etc)

2. Continue to support Council’s Internal Energy Audit Group

3. Continue to participate in the

Planet Footprint Program 4. Communicate learnings to the

community and investigate ways to support the community in achieving the same results

Solar lighting in parks installed where feasible.

Ongoing monitoring of efficiency of Council office air conditioning system.

Energy Audit group supported.

Planet footprint program continued.

Articles published in newsletter.

Develop and implement an environmental sustainability policy for the region

1. Formulate environmental sustainability policy

2. Engage key stakeholders/ community in policy development

3. Implement policy in day to day

operations of our community

Ongoing monitoring of policy implementation.

Community engaged.

Ongoing monitoring of policy implementation.

| 03/15.14.1 Development Services – Strategic Plan Activity Report 122


Minimize the impacts of climate change

1. Develop climate change strategy (Link to MMP) that would include:- 1. Identification and plan for

threats/impact from climate change

2. Review of land use zones to ensure they take account of identified threats and impacts from climate change

Participate in grant funded projects in conjunction with the Tasmanian Climate Change office.

Ongoing Amendments to planning scheme identified and lodged

Ensure the health of the public and environment is maintained at legislated levels or above

1. Develop an environmental health management plan

2. Continue the investigation of the

Eat Safe program

Ongoing reporting of Environmental Health Management Plan.

Eat Safe program investigated and deemed inappropriate by Council

| 03/15.14.2 Development Services Report 123

03/15.14.2 Development Services Report

ACTION INFORMATION PROPONENT Department

OFFICER Development Services



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with by the Development Services Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports:

Motion Number Meeting Date Council Decision Comments

11/11.7.3 14 November 2011

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting December 2011: That Council support Pyengana War Memorial Hall and Recreation Committee by applying for a Sport and Recreation grant to build a shower block at the Recreation Ground and that Council provide a donation of $2,000 to this group to be funded from the Community Lifestyle budget.

Awaiting plans and submission of costs to be provided by the committee in order to provide a full report to Council. Contact made with Designer (Building design Studio) who is following up information required with committee. No further advice received.



03/14.15.9.076 17 March 2014

That Council’s Management liaise with the St Helens Football Club and progress the design and documentation of new multi-use change rooms for the St Helens Sport and Recreation Ground.

Jennifer Binns Building Design has been engaged to prepare design. Project control group established. Initial project brief and PCG meeting held to discuss options on 27 August 2014. Final Design plans currently being prepared and application submitted for Regulatory approvals. Planning Approval obtained 23.12.2014. Pending structural documentation. Pending Grant funding applications submitted by the St Helens Football Club.

05/14.14.6.139 19 May 2014 That Council initiate and fund the Feral Cat Management Program in 2014/2015.

Budget allocation and delivery to be raised with Senior Management Group (SMG) promptly in 2014/2015. To be progressed in SMG with input from NRM Facilitator.

11/14.16.1.342 17 November 2014

That in accordance with Section 30Q of the Land Use Planning and Approvals Act 1993, the proposed dispensation (DA172-2014) at Argyle Street, Mangana, allow a three (3) lot boundary adjustment to be considered under the provisions of the Rural Resource Zone, and be approved by the Break O’Day Council Planning Authority.

Currently being advertised.

12/14.7.3.347 15 December 2014

That Council put a light in the BBQ area at Fingal, this light be able to be switched off that the money to be taken from the lifestyle budget and the report be waived.

Quotes to be sought from licenced electrician. Onsite meeting scheduled for 14 January 2015. Quotations received – works to be scheduled.



01/15.7.3.004 19 January 2015

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That the building of the new change rooms at the St Helens Sports Complex be included in the 2015-2016 budget.

Report to be provided once resolution 03/14.15.9.076 above has been finalised. Council Officers will then prepare tender documentation to ensure budget allocations are accurate for Council decision.

01/15.14.5.020 19 January 2015

Council investigate potential names for the roads on Long Point, Seymour, currently and unofficially recognized as Dry Street, Fleming Street, Forster Street, Frazer Street, Montagu Street, Pedder Street and The Esplanade. The names should be relevant to the Indigenous and/or European cultural heritage associated of the region.

In Progress.

01/15.14.6.021 19 January 2015

1. Council approve the change of street name for the road currently named “Royles Lane” running north-north-east off Gray Road, approximately 1463 metres south-east of the Storey Street intersection with Main Street, St Marys, to “Royles Road”.

2. Council investigate a new name for the road reserve currently named “Royles Road”, approximately 2166 metres south-east of the Storey Road intersection with Main Road. The chosen name should be relevant and appropriate to either the indigenous and/or European cultural heritage associated with the region and locality and be in accordance with AS/NZS 4819:2011 Clause 4.7 Road Names – Details.

The Nomenclature Office has already been notified of the decision and will be taken to the March Board Meeting.

02/15.14.5.49 16 February 2015

Council approve the street name for the currently un-named road reserve located at 608257E 5431791N, running north-north-east off Main Road, approximately 54m north-east of the Cray Court intersection with Main Road, Binalong Bay – Reason Way.

Letters are being drawn up to notify the relevant persons



02/15.16.1.54 16 February 2015

That Council refuse the Petition to Amend Sealed Plan 127102, in particular, refuse to remove Restrictive Covenant No 1 that limits the construction of any building or structure to more than six (6) metres above the average natural surface of the land in any lots on Sealed Plan 127102.

Letters are being drawn up to notify the relevant persons

RMPAT and TPC Cases: Nil BUILDING SERVICES Projects Completed in 2014/2015 Financial year to date:

Description Location Completion Date

BBQ and Shelter

Beauty Bay, St Helens July 2014

Installation of new street furniture

Beauty Bay (lower area) X 2 Kirwans Beach X 3 Binalong Bay

August 2014

Viewing platform

Binalong Bay

July 2014

Condition Report – ‘Titley Shack’

Binalong Bay car park area August 2014



Installation of Lighting St Helens Foreshore Playground

August 2014

Office Alterations – Council Chambers

Municipal Office, St Helens August 2014

Installation of new street furniture - Max & Dot Dolton seat

Binalong Bay September 2014

Installation of new street furniture St Helens netball court seating St Helens Skate Park

September 2014

Installation of new Lighting to Memorial Park Lone Pine and Mural

St Helens August 2014

Reroofing of Memorial Park Toilet Block

St Helens October 2014

Installation of new street furniture 3 X Fingal Park (1 in front of toilet block and 2 at rear), 1 X BBQ Area – Goal Cells cells, one (1) x Fingal swimming area

October 2014

Surf Club Toilet and Shower Additions Completed to lock up - final works subject to funding

Scamander November 2014

Fingal Park (Main Street Toilet Block)

Operational Mid December 2013, Further works to be completed include, external landscaping, replace picnic tables

Fingal November 2014

Removal of Asbestos Contaminated Material

St Marys Sports Centre November 2014

Reroofing and Installation of Insulation Project Portland Hall

St Helens November 2014

Removal of Asbestos Contaminated Material –‘Titley Shack’

Binalong Bay November 2014



Replacement of fencing around perimeter of Falmouth Tennis Court

Falmouth November 2014

Life Cycle and Heritage Assessment of Old Tasmanian Hotel Draft Report Received, Feedback provided to Community Services Manager

Fingal November 2014

Recladding Score Box Works almost complete

St Helens Football Ground December 2014

Installation of Generator Store room, Relocation of windsock, installation of new power

St Helens Aerodrome January 2015

Internal Painting of Aerodrome Building

St Helens January 2015

Installation of pathway and seating to Cenotaph

Fingal February 2015

Installation of roof tie-down points Systems currently being reviewed expenditure considered and no longer requires further action

February 2015

Projects ongoing –Capital Works Program –2014/2015 Financial Year

Description Location Updates

Demolition and Construction of New Toilet Block

Lions Park, St Helens

Final Site Plan Received – Amended Planning Permit application submitted 30.01.2015

Tender Documentation to be prepared and considered 2015/2016 budget deliberations

Additions and Internal Alterations

St Marys Sports Centre

Works to commence 16th March 2015 and be completed within 12 weeks

Replacement of priority locks

Municipality wide

Due to be commenced October 2014 - ongoing throughout financial year;


Description Location Updates

Tennis court and seating upgrades

Village green, Binalong Bay

Tennis court fencing completed December 2014

Picnic table installation to commence 2nd week is March and be completed prior to end March

Sponsored Seat Installation

Binalong Bay Park

To be installed along with village green works

Old Tasmanian Hotel Redevelopment

Fingal Funding Opportunities identified

Plans and funding commitments currently being progressed

Repainting of Toilets (internal)

St Marys Hall To be completed end March 2015

Repainting of Western Wall (externally),

Railway Station, St Marys

Works to be scheduled

‘Titley Shack’ project Binalong Bay Planning application submitted, currently preparing full costings and financial contributions for Council consideration

Installation of lighting to BBQ Shelter

Fingal Quotations sourced, works to be scheduled for completion is March/April 2015.

Approved Capital Works Program – 2014/2015 Financial Year - not yet started

Design Plans for Upgrades to Beaumaris Park – consultation with community groups to be held - design current being prepared;

Design and Structural Engineer for Portland Hall, St Helens – Long Term Upgrade – Report provided to Council, Re-roofing and Ceiling Insulation to be progressed – Long term plan to be prepared in conjunction with design work;

Design and Structural engineering plans for Council Chambers additions – Feasibility Study Finalised – Design works currently on hold.

Council Approved works – Ongoing/commenced (Separate to Capital Works) Nil. Council Approved works not commenced (Separate to Capital Works) Nil. Break O’Day Multi-Purpose Indoor Stadium:

Contracts Currently being finalised and signed as per Council decision – a further small cost saving has been identified through the refining of contract details;

Building Application Submitted 02 February 2015 – currently under Permit Authority assessment;

Onsite set-up to commence 9th March 2015;


Second access road installed off Young Street to Sports Complex as per Master Plan to assist with traffic flow during construction.

Action Plan and research is currently underway in relation to the project strategies (i.e. Sponsorships, marketing, communication, business and operational).

NRM Meetings

13.02.15 The Gardens Briefing on proposed Ansons Bay Forest Operations with proponent.

16.02.15 St Helens Lower George Riverworks Trust meeting at Pelican Point

18.02.15 St Helens Tree planting project planning with St Helens Point Progress Assn.

19.02.15 St Marys St Marys School Farm Committee meeting

28.02.15 Falmouth Community weeding working bee with Falmouth Community Centre

05.03.15 St Helens Green Army Project1 planning with Partners and Service Provider

Dog Management

Currently surveying coastal accesses to audit dog management signage needs.

Feral Cat program

Implementation of this new program in the Fingal Valley is underway and on Council’s Agenda. It will include controlling feral cats at St Marys and Fingal and a community information and awareness event and require Council to ‘Declare’ some cat control areas.

Weed management

2015/2016 Council weed management program being developed for budget consideration. Working on priority weed control with NRM North: pampas, willows at Pyengana, Patersons curse.

Green Army

The Break O'Day Green Army partnership, lead by Council, has been awarded three projects of around 6 months duration with Conservation Volunteers Australia as service provider with Project 1 expected to start at the end of June 2015.

On–going on the NRM desk

Follow-up Discovery Ranger program for Easter with PWS, including support at a community cat forum.

Working with communities to mobilise efforts on weeds and land management


Georges Bay Catchment Water Quality Improvement Plan – awaiting priorities report

Council Development Application, vegetation and weed management advice,

Velvet Worm Awards

Council sustainability and carbon-reduction program. Environmental Health

Immunisations

The Public Health Act 1997 requires that Councils offer immunisations against a number of diseases. The following table provides details of the rate of immunisations provided by Council through its school immunisation program.

MONTH 2013/2014 2014/2015

Persons Vaccinations Persons Vaccinations

July - December 140 183 98 112

January - June 142 390

TOTAL 282 573 98 112

Food Safety Audits

Year to Date: Environmental Health Officer (EHO) has carried out a total of six (6) food safety audits at registered food businesses.

Other Environmental Health Services

Determine acceptable and achievable environmental and public health standards by ongoing monitoring, inspection, education and, where necessary, by applying corrective measures by mutual consent or application of legislation.

Summer Beach Recreational Water quality sampling program

Bacteriological sampling is carried out once a month from December to March.

Microbial standard for primary contact (swimming).

Enterococci/100ml less than 140 Good Water Quality GREEN

Greater than 140 and less than 280 – conduct sanitary survey Moderate Water Quality YELLOW

Two (2) consecutive samples greater than 280 – unsuitable for swimming Poor Water Quality RED


Results:

BEACH 3/12/14 7/1/15 5/2/15

Grants Lagoon

GREEN GREEN GREEN

Beauty Bay Beach

GREEN GREEN GREEN

Wrinklers Lagoon

GREEN GREEN GREEN

Scamander River

GREEN GREEN GREEN

Food Safety Training Courses In February Councils Environmental Health Officer conducted a food safety training course at St Helens. A total of eight (8) participants attended. Participants were from a local community group. The courses are free. Compliance Officer – Overview of activities for February New Investigations conducted this month 1 Investigations resolved 4 Current ongoing investigations 44 Investigations as at January 2014 100 Building Notices issued this month 3 Plumbing Notices issued this month 0 Infringement Notices issued this month 1 Building Orders issued this month 2 Plumbing Orders issued this month 0 Nine (9) Fire Abatement Notices were issued for February 2015. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy.

| 03/15.14.3 Planning Approvals Issued 134

03/15.14.3 Planning Approvals Issued

INFORMATION

DA NO. LOCATION DESCRIPTION SECTION

Day to Approve

Gross

Days to Approve

Nett

009-2015 St Marys Outdoor Shelter/Play Space 58 10 10

241-2014 St Marys Dwelling 57 42 42

016-2015 Four Mile Creek Boundary Adjustment 58 13 13

288-2012 Binalong Bay Subdivision 56 1 1

035-2011 St Helens Public Toilets 56 2 2

238-2014 Cornwall Carport 57 62 37

059-2014 Binalong Bay Holiday Cabins x 3 56 8 8

246-2014 Binalong Bay Subdivision 57 53 36

244-2014 Scamander Retail Shops and Associated Dwelling

57 57 34

033-2015 St Helens Addition to Workshop 58 5 5

020-2014 Scamander Shed For Water Treatment Plant

56 2 2

036-2015 Scamander Garage No Permit Required

1 1

003-2015 Beaumaris Garage/Carport 57 46 39

| 03/15.14.4 Building Services Approvals 135

03/15.14.4 Building Services Approvals

INFORMATION

No. BA No. Town Development Value

1 224-2014 St Helens New Dwelling & Shed $116,520.00

2 247-2014 Ansons Bay Garage & BBQ Shelter (BBQ Shelter is exempt) $4,800.00

3 007-2015 Beaumaris Replacement - Fire Damaged Garage $10,000.00

4 187-2014 Beaumaris 2 x New Sheds & Two (2) Storey Building with Bathroom Facilities $366,517.00

5 189-2014 Fingal Storage Shed $8,000.00

6 229-2014 St Marys Garage $11,900.00

7 009-2015 St Marys Outdoor Shelter (Roofed Deck) $16,885.00

8 006-2015 Beaumaris New Dwelling & three (3) x Decks $400,000.00

9 069-2014 St Helens New Dwelling & Deck $54,500.00

10 238-2014 Cornwall New Carport, Chookshed & Woodshed $7,821.00

11 027-2013 St Helens Amendment for removal of Garage from original Permit & Alterations to Windows N/A

12 026-2015 Binalong Bay New Unit $107,700.00

ESTIMATED VALUE OF BUILDING APPROVALS FINANCIAL YEAR TO DATE

2013/2014 2014/2015

$8,235,128.00 $6,749,777.00

ESTIMATED VALUE OF BUILDING APPROVALS FOR THE MONTH

MONTH 2014 2015

February $2,842,600.00 $1,104,643.00

NUMBER BUILDING APPROVALS FOR FINANCIAL YEAR TO DATE

MONTH 2013/2014 2014/2015

February 104 69

| 03/15.14.5 Installation of Memorial Seat 136

03/15.14.5 Installation of Memorial Seat


OFFICER Jake Ihnen, Building Services Coordinator



Request for seat Correspondence regarding materials to be used for construction of the seat

OFFICER’S RECOMMENDATION: 1. That Council support the installation of the proposed seat adjacent to the Scamander

Skate Park subject to a Risk Assessment and consideration of suitability of stainless steel material during summer months.

2. That the proposed seat be fully funded by the community for construction. 3. That Council provide in-kind support to assist with project coordination and ensure

works are carried out in accordance with Council standards. INTRODUCTION: A proposal has been received from family and community members to install a memorial seat in memory of Travis Rowlings. PREVIOUS COUNCIL CONSIDERATION: This matter was discussed at the March Council Workshop. OFFICER’S REPORT: The attached documents are self-explanatory and the matter was work shopped. Although the design differs from Council standard designs. Funds have been raised by members of the community overtime since the tragedy and it is proposed to direct all the funds into this memorial at no cost to Council. Due to the specific nature of the request it is considered that Council officers will assist with family with providing a suitable location and finish for the benefit for all users. LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy: Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors


BUDGET AND FINANCIAL IMPLICATIONS: The only cost to Council is for staff resources to assist with implementing a suitable location. VOTING REQUIREMENTS Simple Majority.

| 03/15.14.6 Community Consultation on Declaring Areas for Cat Management 145

03/15.14.6 Community Consultation on Declaring Areas for Cat Management


OFFICER Polly Buchhorn, NRM Facilitator.



Feral Cat Management Program – 2015 Implementation and Area Declarations

OFFICER’S RECOMMENDATION: That Council begin implementing its Feral Cat Management Program by notify the community of its intention to declare certain places at St Marys and Fingal as part of the 2015 program. INTRODUCTION: The Cat management Program aims to reduce feral cat numbers and to improve domestic cat management with community consultation and education. PREVIOUS COUNCIL CONSIDERATION: In its budget deliberations last year Council endorsed a Feral Cat Management Program for implementation in 2015. OFFICER’S REPORT: For Council to control feral cat numbers under the Tasmanian Cat Management Act 2009 it must declare areas where cats can be seized and, if feral or unsafe to handle, humanely destroyed in accordance with the Act. Sections 19 to 21 of the Cat Management Act 2009 set out how a Council may declare Prohibited Areas and Cat Management Areas. The declarations proposed to are to enable Council officers and contractors to undertake trapping, humane destruction and seizing and detaining of cats found in these areas with the aim of controlling the feral cat problem and encourage responsible cat management. Before making declarations Council must invite, receive and consider submissions from the community on its proposals by way of Public Notice. Areas to being considered for declarations are the St Marys and Fingal waste disposal sites and adjoining private and properties plus selected Council properties and reserves in and around the townships of St Marys and Fingal. ‘Cat Management Area’ declarations would apply to Council cat management actions on private land only, while ‘Prohibited Area’ declarations would be made for Council managed land. The proposed duration of these declarations are two (2) years and five (5) years respectively.


LEGISLATION / STRATEGIC PLAN & POLICIES: Cat Management Act 2009 Strategic Plan 2011 – 2015 Goal Environment and Planning – Ensure sustainable management of natural and built resources is respectful to our unique location. Break O'Day Natural Resource Management Strategy 2012 Biodiversity Action Plan B2 – Fauna Goals Increase awareness of native fauna populations and reduce threats. BUDGET AND FINANCIAL IMPLICATIONS: A budget allocation of $10,000 has been made for implementation of the Cat Management Program, including declarations and reducing feral cat populations at the rubbish tip sites. VOTING REQUIREMENTS: Simple Majority.

| 03/15.15.1 General Manager’s – Strategic Plan Activity Report 149

03/15.15.0 GOVERNANCE

03/15.15.1 General Manager’s – Strategic Plan Activity Report

INFORMATION Goal: Leadership and Governance Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.


Recruitment of external grant funding

1. Actively identify and pursue external grant funding opportunities consistent with Council priorities

Increased external grant applications consistent with Council priorities.

Assist community groups in the development of external funding opportunities.

Promote Council as Employer of Choice

1. Develop and implement human resource strategy to address:

Leadership and communication

Attraction, recruitment and selection

Induction, training and development

Motivation, management and reward

Retention and support

Recruitment and Retention Strategy implemented in conjunction with overall HR Strategy

Ensure Council members have the resources and skills development opportunities to effectively fulfil their responsibilities

1. Support Elected Members through the provision of education and training opportunities

2. Ensure the provision of accurate,

up to date and quality information

Training and development for the Mayor and Councillors policy reviewed.

Relevant training identified for Elected Members.

Councillors participate in professional development workshops, seminars and conference activities.

Accurate and timely information provided.

Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures

1. Conduct compliance audit and determine program for implementing recommendations based on identified gaps in order of priority

Compliance Audit reviewed.

Implementation plan prepared and actioned.

Delegations reviewed and Policies review schedule established and implemented.



Improve Council’s communication, consultative processes, representation and advocacy

1. Establish and implement a marketing and communications strategy (internal and external)

2. Develop and implement a consultation policy

3. Represent community needs to state/federal government

Marketing and communication strategy prepared and adopted by Council.

Community Engagement Policy reviewed and adopted by Council.

Council activity represents community needs to State/ Federal Governments.

Goal: Economic Development Achieve sustainable economic development.


Develop and implement initiatives to attract people to live, work and invest in the Council area

1. Develop an economic development strategy (Link to MMP) that would include but not be limited to:-

Facilitation of new and existing business ventures through appropriate land use planning

Promotion and advocacy for new and existing business opportunities and advantages

Provision of services, facilities and amenities that attract people to the area

Appropriate signage for businesses in the region

2. Continue to strengthen

partnerships with key stakeholders at local, state and federal levels

Economic Development Strategy prepared integrated with Municipal Management Plan


Goal: Asset Management Ensure the efficient and effective provision of appropriate community assets.


Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors

1. Prepare Municipal Management Plan (MMP) that incorporates the following components:-

Coastal Park Concept Plan

Coastal Park Vegetation Management Plan

Recreation and Open Space Development Plan

Community Infrastructure and design guidelines – set of guidelines/manual for community infrastructure and signage

Urban Design Framework

BOD Economic Strategy and BOD Tourism Strategy

Civic Centre – Feasibility Study

BOD Airstrip Re-development Feasibility Study

Responding to Climate Change

Arts, Cultural and Heritage Strategy

Community Safety Plan

Component plans completed and Municipal Management Plan prepared in partnership with State Government and relevant agencies.

Costings and implementation strategy determined and details included in Council’s long term Financial Plan and Asset Management Plan.

Projects implemented.

| 03/15.15.2 General Manager’s Report 152

03/15.15.2 General Manager’s Report


OFFICER John Brown, General Manager



Nil

OFFICER’S RECOMMENDATION: That the General Manager’s report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the General Manager and with other Council Officers where required. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports: Motion Number

Meeting Date


05/13.7.2.118 20 May 2013 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting in June 2013 and consider any advice as required from relevant State Agencies. That the Council explores the possibility of entering a partnership sponsorship with the State Government and the AMC (UTAS) to the effect that either a post-graduate or the whole of school adopts a project that examines the navigability of George’s Bay into the future.

A visit to UTas (AMC) arranged by NTD has taken place. Discussions held with UTas and a meeting arranged with representatives meeting notes circulated separately for Council’s information. Follow up taking place and a meeting is to be arranged for early 2015 with representatives from UTas and key stakeholders.


Motion Number

Meeting Date


03/14.15.11.078 17 March 2014

1. That Council authorise the General Manager to progress the preparation of a master plan for Annie Street site, catering for public and private health services and facilities.

2. That the master plan be progressed only if the Annie Street site is identified as a suitable location for the proposed new St Helens Hospital.

Detailed Survey completed and provided to Consultants preparing the Master Plan. Meeting with Architects in relation to progress with draft Plan on 12/2/5. Funding requirements included in 2015-16 State Budget submission. Meeting with adjoining property owners will be held following receipt of Master Plan. Site development discussed with RFDS CEO John Kirwan on 25/2/15.

10/14.7.7.2.290 20 October 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council acknowledge the recreational and emotional value of the South Sister area to residents and write to the State Government requesting permanent protection of South Sister beyond the six (6) years provided by the rebuilding the Forest Industry Act 2014.

Clr Rubenach and Clr Drummond provided information for discussion at the March 2015 Council Workshop.

COMPLETED REPORTS: Motion Number

Meeting Date


11/14.15.6.341 17 November 2014

That Council support ‘in principle’ the use of Council funds to assist with works to improve navigation of the St Helens Barway. That Council staff provide a report to Council on potential funding solutions to finance the required improvement works following discussion with the State Government That Marine and Safety Tasmania be invited to provide a briefing to Councillors at the next Council workshop.

Marine and Safety Tasmania presented at the December Council Workshop. Submission made to 2015-16 State Budget seeking funding from the State Government and MAST. COMPLETE

02/15.6.1.32 16 February 2015

That Council receive the petition and advise that Management will consider as part of an investigation into future operational service levels.

Petitioners advised. COMPLETE


Motion Number

Meeting Date


02/15.15.3.52 16 February 2015

That Council formally endorse the concept of a Great Eastern Drive which stretches from Bridport to Port Arthur through a coastal route which relies on Local and State Government infrastructure. That Council approach the Dorset, Glamorgan-Spring Bay, Sorell and Tasman Councils regarding the proposal to extend the great Eastern Drive to cover the entire coastal route from Bridport to Port Arthur seeking their ‘in principle’ support and participation in a regional working group to investigate the proposal and report back to the Councils. That Council reallocate $10,000 from the Budget for the vacant Economic Development Officer position to assist in meeting costs of investigating the proposal.

Correspondence has been sent to Mayors inviting them to participate in a Steering Committee. COMPLETE

Meetings & Events Attended:

17.02.15 St Helens – Parliamentary Labor Party, meeting with Members to discuss priorities of Council and the Break O’Day area.

– Bendigo Bank, meeting with representatives of the Steering Committee to develop the MoU regarding funding as agreed by Council.

17.02.15 St Helens – St Helens Chamber of Commerce & Tourism, regular meeting which also included farewell for Kathy Davie. Discussed current council projects including Great Eastern Drive and Mountain Bike Trail.

18.02.15 Ansons Bay – Ansons Bay, meetings with members of the community which also included the Mayor. Key issues related to waste Transfer Station operation, garbage collection and North Ansons Road. Matters raised have been taken up with the Works Department with a response to be provided. The amount being spent on resheeting in the area was drawn to their attention.

19.02.15 Launceston – NRM North, meeting with James McKee, CEO, was for introductory purposes to discuss the working relationship between Council and NRM and assistance they can provide relating to NRM issues.

20.02.15 Launceston – Multi-purpose Stadium, initial Project Meeting with AJR Construct and Architects to discuss progressing the Multi-Purpose Indoor Stadium; design savings, site establishment etc

– Media Skills Workshop, professional development also attended by Mayor and Manager Community Services


– Northern Tasmania Development, Regional Planning Committee Meeting which discussed current situation of projects and next steps. These are likely to be quite Launceston region focused hence future participation will be minimal or non-existent.

– Northern Tasmania Development, met with Derek LeMarchant to gain an understanding of the Regional Futures Project and provide input on deficiencies in the consultation process.

23.02.15 St Helens – Audit Committee, meeting with Independent Chair of Audit Committee, Steven Hernyk to discuss the financial systems of Council and the current status of financial management

24.02.15 St Helens – Tasmanian Motorcycle Council, meeting with the Mayor and President of the Tasmanian Motorcycle Council to discuss potential visit to the area as part of a national visit. Road safety issues also discussed

25.02.15 St Helens – Great Eastern Drive Steering Committee, via video conference to discuss the latest version of the report. Significant changes and corrections identified which ECRTO will discuss with consultants.

26.02.15 St Helens – Royal Flying Doctor Service, meeting with Deputy Mayor and Mr John Kirwan, CEO, RFDS to discuss the service and potential future directions RFDS are exploring. The partnership approach with local Councils such as BODC was emphasised.

02.03.15 St Helens – Council Workshop – Presentation by Representatives of the Lower George

Riverworks Trust

04.03.15 St Helens – Meeting with Representatives from Regional Development Australia (RDA) Tasmania

06.03.15 Westbury & Launceston

– Northern Tasmania Development (NTD) – Local Government Committee Meeting

– Regional Development Australia, meeting with Executive Officer to discuss Regional Innovation forum

General – regular meetings with Departmental Managers and individual staff when required addressing operational issues and project development. Meetings with other organisations and community members included ECRTO, Agnes Johnson – maintenance issue, Owen Tilbury on regional innovation, Beris Hansberry and Todd Dudley on Mountain Bike Trail, Lesa Whittaker and Rob McIntyre on Multi-purpose Stadium ).


Scheduled Meetings – yet to occur

11.03.15 Coles Bay – Local Government Association of Tasmania (LGAT) – General Manager’s Workshop

12.03.15 Coles Bay – Local Government Association of Tasmania (LGAT) – General Manager’s Workshop

13.03.15 St Helens – Great Eastern Drive Steering Committee

16.03.15 St Helens – Council Meeting

Actions Approved under Delegation:

NAME/DETAILS DESCRIPTION OF USE OF

DELEGATION DESCRIPTION DELGATION NO /

ACT

Boundary Adjustment - North Ansons Bay Road

Affixing of the Common Seal Plan of Survey

Number 12 – Miscellaneous Powers and

Functions to the General Manager

Three (3) Lot Subdivision - Main Road, Binalong Bay

Affixing of the Common Seal Sealed Plan



Four (4) Lot Subdivision – Gardiners Creek Road, St Marys

Affixing of the Common Seal Plan of Survey



St Helens Game Fishing Club

Power to remit any charges up to $350 ordinarily imposed as a hire fee under Section 205(1)(a) of the Local Government Act 1993 for the use of any property or facility owned or managed by the Council in accordance with the provisions of Section 207 of the Local Government Act 1993

Hire of Portland Hall and Foreshore - $341.00

Number 9 – Local Government Act

1993

St Helens Senior Citizens Club


Hire of Portland Hall - $40.00


1993

Fingal Valley Festival


Hire of Fingal Recreation Ground – $108.00


1993


General Manager’s Signature Used Under Delegation for Development Services:

Document Address PID or DA

337 Certificate 42 Tully Street, St Helens 3185944

337 Certificate 60 Parnella Drive, Stieglitz 2253466

337 Certificate 8 Aulichs Lane, St Marys 6401446

337 Certificate 170 Main Road, Binalong Bay 6797188

337 Certificate 30 Nicklason Road, Pyengana 2006019

337 Certificate 8 Nicks Close, St Helens 7156518

337 Certificate 24837 Tasman Highway, St Helens 6792520

337 Certificate Unit 10 - 6 Wattle Drive, Scamander 2633856

337 Certificate 9 Albert Street, Fingal 6410342

337 Certificate 23-25 Gray Road, St Marys 6403089

337 Certificate Davis Gully Road, Four Mile Creek 1890770

337 Certificate 43 Honeymoon Point Road, The Gardens 6808203

337 Certificate 2 Gray Street, Fingal 6411046

337 Certificate 46 Tasman Highway, St Helens 6780060

337 Certificate 46 Coffey Drive, Binalong Bay 3277478

337 Certificate 7 Cobrooga Drive, St Helens 7551104

337 Certificate 1 Lindsay Parade, St Helens 7731607

337 Certificate 34 Halcyon Grove, St Helens 6780626

337 Certificate 4 Pringle Street, Scamander 2725806

Tenders and Contracts Awarded:

Tender Closing

Date

Description of Tender Awarded to

16.12.14 Fingal Streetscape Upgrade Currently being assessed

16.12.14 St Marys Streetscape Upgrade Currently being assessed

29.01.15 Break O’Day Multi-Purpose Indoor Centre Awarded

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy.

| 03/15.15.3 Change of Council Meeting Date – June 2015 159

03/15.15.3 Change of Council Meeting Date – June 2015





Nil

OFFICER’S RECOMMENDATION:

That Council agree to change the date of the June Council Meeting to Monday 22 June 2015 commencing at 10.00am

INTRODUCTION:

Due to the Australian Local Government Association (ALGA) General Assembly being held in Canberra from the 13 - 17 June 2015, Council is asked to consider that the June Council Meeting date be postponed to Monday 22 June 2015.

PREVIOUS COUNCIL CONSIDERATION:

Council Meeting dates for 2015 were endorsed at the November 2014 Council Meeting.

OFFICER’S REPORT:

The matter is listed for consideration as the General Manager and Mayor will be attending the Australian Local Government Association (ALGA) General Assembly.


Regulation 7 of the Local Government (Meeting Procedures) Regulations 2005 requires meetings to be notified.

Strategic Plan 2011 – 2015


Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures.


There are no identified financial implications to Council in respect to this matter.


Simple Majority.

| 03/15.15.4 Local Government Reform 160

03/15.15.4 Local Government Reform





Correspondence from the Minister for Planning and Local Government

OFFICER’S RECOMMENDATION: That Council advise the Minister of their position on exploring the options available. INTRODUCTION: The Minister for Planning and Local Government is seeking Council’s views in relation to its willingness to investigate a shared services model and/or a voluntary amalgamation model for the Break O’Day Council area. PREVIOUS COUNCIL CONSIDERATION: Council has previously supported and investigated a voluntary amalgamation with the Glamorgan-Spring Bay Council. OFFICER’S REPORT: The State Government has provided background information in relation to the process including:

Break O’Day Council Profile prepared by the Local Government Division.

Report of the Auditor-General No. 4 of 2013-14

Principles for Voluntary Mergers Report (Feb 2010)

South Australian Report on the benefits of Amalgamation. As indicated in the Minister’s letter of 19 February 2015 he would like Councils to advise him by the end of March whether they are willing to explore the option of voluntary amalgamations and/or shared service models. LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Leadership and Governance - Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy.


BUDGET AND FINANCIAL IMPLICATIONS: Examination of the options will require a substantial commitment of Council staff. Financial modelling costs are yet to be quantified. The Minister has indicated that up to $25,000 would be available for modelling exercises or other activities. VOTING REQUIREMENTS: Simple Majority.

| 03/15.15.5 Regional Innovation Action Session 165

03/15.15.5 Regional Innovation Action Session





Nil

OFFICER’S RECOMMENDATION: That Council provide ‘in principle’ support for the proposal with Council Officers to pursue funding and sponsorship to assist in holding the Regional Innovation Action Session. INTRODUCTION: Council has received a proposal from the organisers of the Tasmanian Breath of Fresh Air (BOFA) Film Festival to hold a Regional Innovation Action session (full day) in conjunction with the Bay of Fires Winter Arts Festival in June 2015. PREVIOUS COUNCIL CONSIDERATION: Council workshop 2 March 2015. OFFICER’S REPORT: The proposed Regional Innovation Action Session would be led by Dr Anton Kriz and be based on the Regional Innovation Management model which he has developed. A number of Councillors recently heard Dr Kriz speak at a forum organised by Northern Tasmania Development, the General Manager attended a session in November 2014 delivered by Dr Kriz. Following the session and dependent on the support received, a working group could be established to guide the development of and support the program, and support and ongoing activities/outputs from the session. The Economic Development Strategy (Aug 2013) stated as follows: 6. Implementing the Strategy 6.1 Overview - Implementation. In summary, the economic development strategy needs to be focused on: increasing the regional population; diversifying the industry base; developing the tourism market; and increasing the number of local jobs. This requires a broader regional approach (to economic development, business attraction and tourism). The economic strategy has a long term horizon of 15years. However it also needs to address short term and medium issues to provide a foundation for long term sustainable growth. The key objectives and actions are focused on:

Growing the region: through encouraging sustainable population growth in the LGA.

Generating ongoing sustainable jobs: through growing the economy; building on existing industries; and encouraging new activities.

Building skills and a productive workforce.

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Reinforcing the strategic role of St Helens as a regional service centre.

Improving liveability of the towns and villages: through recognising the importance of place; and improving infrastructure and connectivity (through planning and investment).

These are consistent with the goals of the broader regional plan for the Northern Region prepared by Department of Economic Development, Tourism and the Arts (DEDTA).113 (Break O’Day Economic Development Strategy, Aug 2013, pg 94) 6.5 Partnering Council cannot implement the strategy on its own. It requires partnerships with local business through the Chamber of Commerce and regional level cooperation with adjacent Councils. There is a need for strategic support for programs from the Tasmanian Government and this involves a combination of: securing funding for local programs and initiatives; ensuring local businesses can access programs; and partnering with government agencies on industry and business development programs. There is also a need to secure funding contributions for strategic projects. Workforce and skills programs need to involve local businesses, employment service providers and government agencies (Skills Tasmania; TasTAFE). (Break O’Day Economic Development Strategy, Aug 2013, pg 96)

LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Economic Development – Achieve sustainable economic development Strategy Develop and implement initiatives to attract people to live, work and invest in the Council area. BUDGET AND FINANCIAL IMPLICATIONS: The cost of the session has been quoted at $11,000 however this also includes $2,000 for promotion which may be substantially less. Potentially the cost could be reduced through contributions from other organisations or sponsorships. VOTING REQUIREMENTS: Simple Majority.

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03/15.15.6 TasWater – Shareholders’ Letter of Expectations





Correspondence from TasWater – Review Shareholders’ Letter of Expectations

OFFICER’S RECOMMENDATION: That Council approve the Shareholder’s Letter of Expectations (SLE) which relates to Council’s shareholding in the Tasmanian Water & Sewerage Corporation Pty Ltd and authorise the Mayor to sign the Letter on Council’s behalf INTRODUCTION: The review of the existing Shareholder’s letter of Expectations has been discussed at a General Meeting of the Owners Representatives in November 2014. PREVIOUS COUNCIL CONSIDERATION: Council Workshop on 12 January 2015 Council Meeting 9 February 2009 02/09.16.2 Water and Sewerage Reform – Shareholders Letter of Expectation (SLE) FILE REFERENCE 034\014\013\ COUNCIL DECISION 02/09.16.2.41 Moved Clr M Osborne / Seconded Clr J LeFevre: That Council approve the “Shareholders’ Letter of Expectation” (SLE) in relation to Councils’ shareholding in the Tasmanian Water and Sewerage Corporation (Northern Region) Pty Ltd. Motion CARRIED UNANIMOUSLY OFFICER’S REPORT: The Letter of Expectations is issued by the Shareholders of the Tasmanian Water and sewerage Corporation Pty Ltd under Section 12 of the Water and sewerage Corporation Act 2012. The purpose of the Letter of Expectations is to communicate the Shareholders’ high-level performance expectations and strategic priorities to the Board of the Corporation


LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Leadership and Governance - Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision

making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: No Budget or financial implications have been identified. VOTING REQUIREMENTS Simple Majority.


03/15.16.0 PLANNING AUTHORITY Pursuant to Section 25 of the Local Government (Meeting Procedures) Regulations 2005 the Mayor informed the Council that it was now acting as a Planning Authority under the Land Use Planning and Approvals Act 1993.

Nil The Mayor advised the Council that it had now concluded its meeting as a Planning Authority under Section 25 of the Local Government (Meeting Procedures) Regulations.

| 03/15.17.1 Outstanding Actions List for Closed Council 186

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move into Closed Council.

03/15.17.0 CLOSED COUNCIL

03/15.17.1 Outstanding Actions List for Closed Council

03/15.17.2 Tender – St Marys Streetscape Upgrade - Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005

03/15.17.3 Tender – Fingal Streetscape Upgrade - Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005

03/15.17.4 Community Grants 2014 – 2015 - Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move out of Closed Council.

IN CONFIDENCE