council agenda - bodc · 02/15.17.1 outstanding actions list for closed council..... 163 02/15.17.2...

COUNCIL AGENDA Council Chambers

John Brown

General Manager,

Break O’Day Council

9 February 2015

16 February 2015

| NOTICE OF MEETING 2


NOTICE OF MEETING Notice is hereby given that the next meeting of the Break O’Day Council will be held at the St Helens Council Chambers on Monday 16 February 2015 commencing at 10.00am. CERTIFICATION Pursuant to the provisions of Section 65 of the Local Government Act 1993, I hereby certify that the advice, information and recommendations contained within this Agenda have been given by a person who has the qualifications and / or experience necessary to give such advice, information and recommendations or such advice was obtained and taken into account in providing the general advice contained within the Agenda.

JOHN BROWN GENERAL MANAGER Date: 9 February 2015

| CONTENTS 5

CONTENTS NOTICE OF MEETING................................................................................................................. 3

CONTENTS .................................................................................................................................... 5

02/15.1.0 ATTENDANCE.............................................................................................................. 7

02/15.1.1 Present ........................................................................................................................ 7

02/15.1.2 Apologies .................................................................................................................... 7

02/15.1.3 Leave of Absence ...................................................................................................... 7

02/15.1.4 Staff in Attendance .................................................................................................... 7

02/15.2.0 PUBLIC QUESTION TIME.......................................................................................... 8

02/15.3.0 CONFIRMATION OF MINUTES ................................................................................ 8

02/15.3.1 Confirmation of Minutes – Council Meeting 19 January 2015 ........................... 8

02/15.4.0 COUNCIL WORKSHOPS HELD SINCE 19 JANUARY 2015 COUNCIL MEETING ...................................................................................................................... 8

02/15.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE ................................................................................................... 8

02/15.6.0 PETITIONS.................................................................................................................... 9

02/15.6.1 Better Utilise the Fingal Council Depot .................................................................. 9

02/15.7.0 NOTICES OF MOTION ............................................................................................. 20

02/15.7.1 Notice of Motion – Moulting Bay Jetty – Clr G McGuinness ............................ 20

02/15.7.2 Notice of Motion – Musselroe Bay to St Helens Road Sealing Proposal – Clr J McGiveron ............................................................................................................. 21

02/15.7.3 Notice of Motion – Esk Highway – Clr M Osborne ............................................. 22

02/15.7.4 Notice of Motion – Request for BBQ at Stieglitz – Clr M Osborne .................. 23

02/15.8.0 COUNCILLOR’S QUESTIONS ON NOTICE ......................................................... 24

02/15.8.1 The Bridge at The Flat, St Marys – Clr J Drummond ........................................ 24

02/15.8.2 Cornwall Coal Redundancies – Clr H Rubenach ............................................... 24

02/15.9.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE ............................................ 24

02/15.10.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS ........................................... 25

02/15.10.1 Mayor’s Communications for Period Ending 16 February 2015 ...................... 25

02/15.10.2 Councillor’s Reports for Period Ending 16 February 2015 ............................... 25

02/15.10.3 Mayor’s and Councillor’s Items ............................................................................. 25

02/15.11.0 BUSINESS AND CORPORATE SERVICES ......................................................... 26

02/15.11.1 Corporate Services – Strategic Plan Activity Report ......................................... 26

02/15.11.2 Monthly Financial Report ....................................................................................... 28

02/15.11.3 Corporate Services Department Report .............................................................. 51

02/15.11.4 Visitor Information Centre Report ......................................................................... 56

02/15.11.5 Risk Management Report ...................................................................................... 61

02/15.11.6 Budget Review – as at 31 December 2014 ........................................................ 63

02/15.11.7 Review of Signature Stamps Policy ..................................................................... 66

| CONTENTS 6

02/15.11.8 Contribution to Boundary Fences Policy ............................................................. 69

02/15.12.0 WORKS AND INFRASTRUCTURE ........................................................................ 73

02/15.12.1 Works and Infrastructure – Strategic Plan Activity Report ................................ 73

02/15.12.2 Works and Infrastructure Report ........................................................................... 75

02/15.12.3 Animal Control Report ............................................................................................ 84

02/15.13.0 COMMUNITY DEVELOPMENT ............................................................................... 88

02/15.13.1 Community Services – Strategic Plan Activity Report ....................................... 88

02/15.13.2 Community Services Report .................................................................................. 90

02/15.13.3 St Helens Local Chaplaincy – Seeking Council’s Assistance .......................... 99

02/15.14.0 DEVELOPMENT SERVICES ................................................................................. 103

02/15.14.1 Development Services – Strategic Plan Activity Report ................................. 103

02/15.14.2 Development Services Report ............................................................................ 105

02/15.14.3 Planning Approvals Issued .................................................................................. 114

02/15.14.4 Building Services Approvals ................................................................................ 115

02/15.14.5 Provision of Road Name – Reason Way ........................................................... 116

02/15.14.6 Break O’Day Multi-Purpose Centre .................................................................... 127

02/15.15.0 GOVERNANCE ........................................................................................................ 128

02/15.15.1 General Manager’s – Strategic Plan Activity Report ....................................... 128

02/15.15.2 General Manager’s Report................................................................................... 131

02/15.15.3 Great Eastern Drive Extensions .......................................................................... 138

02/15.15.4 2015-2016 State Budget Submission ................................................................ 142

02/15.16.0 PLANNING AUTHORITY ........................................................................................ 145

02/15.16.1 DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay ........................................................................................................................... 145

02/15.17.0 CLOSED COUNCIL ................................................................................................. 163

02/15.17.1 Outstanding Actions List for Closed Council ..................................................... 163

02/15.17.2 Tender – Break O’Day Multi-Purpose Centre- Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005................................................................................................... 163

| 02/15.1.1 Present 7

02/15.1.0 ATTENDANCE

02/15.1.1 Present Mayor Mick Tucker Deputy Mayor John McGiveron Councillor Janet Drummond Councillor Barry LeFevre Councillor Glenn McGuinness Councillor Margaret Osborne OAM Councillor Hannah Rubenach Councillor John Tucker Councillor Kylie Wright

02/15.1.2 Apologies Nil

02/15.1.3 Leave of Absence Nil

02/15.1.4 Staff in Attendance General Manager, John Brown Executive Assistant, Angela Matthews

| 02/15.3.1 Confirmation of Minutes – Council Meeting 19 January 2015 8

02/15.2.0 PUBLIC QUESTION TIME

02/15.3.0 CONFIRMATION OF MINUTES

02/15.3.1 Confirmation of Minutes – Council Meeting 19 January 2015 OFFICER’S RECOMMENDATION: That the minutes of the Council Meeting held on the 19 January 2015 be confirmed.

02/15.4.0 COUNCIL WORKSHOPS HELD SINCE 19 JANUARY 2015 COUNCIL MEETING

There was a Council Workshop held on the 2 February 2015 where a presentation was made to Council by Dr Bob Noakes and TasWater, the following items were also listed for discussion:

Contribution to Boundary Fences Policy

December 2014 Budget Review

Review – Signature Stamps Policy

Notice of Motion – November Council Meeting – Clr M Osborne – Roses Tier Road

Investigations into Waste Minimisation Approaches

Support for Use of Medicinal Cannabis – Clr H Rubenach

Waiving of Fees for Council Infrastructure

Tender – Break O’Day Multi-Purpose Centre

Review – Shareholders’ Letter of Expectations

South Sister

Industrial Estate

2015/2016 Budget Strategy Discussion

Park Space in St Marys – Clr J Drummond

02/15.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE

Section 48 or 55 of the Local Government Act 1993 requires that a Councillor or Officer who has an interest in any matter to be

discussed at a Council Meeting that will be attended by the Councillor or Officer must disclose the nature of the interest in a written notice given to the General Manager before the meeting; or at the meeting before the matter is discussed.

A Councillor or Officer who makes a disclosure under Section 48 or 55 must not preside at the part of the meeting relating to the matter; or participate in; or be present during any discussion or decision making procedure relating to the matter, unless allowed by the Council.

| 02/15.6.1 Better Utilise the Fingal Council Depot 9

02/15.6.0 PETITIONS

02/15.6.1 Better Utilise the Fingal Council Depot

ACTION INFORMATION PROPONENT Residents

OFFICER John Brown, General Manager

FILE REFERENCE 004\004\001\

ASSOCIATED REPORTS AND DOCUMENTS

Petition

The petition was received as follows: “We, the electors of the Break O’Day Municpal Area, petition the Councillors in accordance with Section 57 of the Local Government Act 1993 to: Better utilise the Fingal Depot by starting Council workers from the depot to alleviate the cost of travelling and to maximise the total work time allocated to Fingal, Mangana and Mathinna. This would also allow access to Council assistance during times of disaster, eg flood or fire.” OFFICER’S RECOMMENDATION: That Council receive the petition and advise that Management will investigation future operational service levels. OFFICER’S REPORT: The petition has been lodged by Mr John Partington and Ms Michelle Carin and is not in accordance with Section 57 of the Local Government Act 1993. The total number of signatories required under Section 57 of the Local Government Act 1993 is “5% of the electors of the Municipal area or 1,000 of those electors whichever is the lesser”. The current number is 5,463 on the electoral roll or 273 for the 5%. There were a total of 153 signatories on the petition with the above statement. Due to the number of signatories on the petition a cross check with the electoral role was not undertaken as it would still not have met the requirements of Section 57 of the Local Government Act 1993.

| 02/15.7.1 Notice of Motion – Moulting Bay Jetty – Clr G McGuinness 20

02/15.7.0 NOTICES OF MOTION

02/15.7.1 Notice of Motion – Moulting Bay Jetty – Clr G McGuinness MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council seek a report exploring another avenue for replacing the condemned Moulting Bay Jetty. SUBMISSION IN SUPPORT OF MOTION: Council recently agreed not to pursue the replacement of the Moulting Bay Jetty due to the large quoted cost and its apparent lack of importance. Firstly it needs to be pointed out that this jetty is the only calm water jetty on the Binalong Bay side of the George River. In times of flood it has been used extensively for ferrying both people and materials between Binalong Bay and St. Helens. It could be the difference between life and death in an emergency situation. A figure of approx. $150,000 was quoted as a replacement cost of a conventional jetty. Preliminary investigations would indicate that a rock wall causeway of approximately 30m and capable of carrying a vehicle could be built for approx. $20,000. A few piles and a floating pontoon could then be added at the end. It is not known what this would cost but it is understood that there may be some second hand pontoons available at the Launceston Council. All this is possible due to the shallow water and relative calmness of the location.

| 02/15.7.2Notice of Motion – Musselroe Bay to St Helens Road Sealing Proposal – Clr J McGiveron

21

02/15.7.2 Notice of Motion – Musselroe Bay to St Helens Road Sealing Proposal – Clr J McGiveron

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. 1 That Break O’Day Council combine with Tasman, Sorell, Glamorgan Spring Bay and

Dorset Councils to officially support the sealing and upgrade of all sections of gravel road from Port Arthur to Bridport. This will complete the total link for the Great Eastern Drive.

2 Break O’Day Council to commit to a budget amount to be determined with the

neighbouring Councils to fund a steering committee made up of representatives from each Council. Maximum figure not to exceed $20,000.

SUBMISSION IN SUPPORT OF MOTION: Following the meeting with the neighbouring Councils on Monday it was agreed by all present that the project with the support of all East Coast Councils would complete the link for the Great Eastern Drive and provide the best chance of securing the Federal funding required as a major infrastructure Australia project. The project has full support from the East Coast Regional Tourism Organisation (ECRTO). This project would complete the link from Port Arthur to Bridport and beyond.

| 02/15.7.3 Notice of Motion – Esk Highway – Clr M Osborne 22

02/15.7.3 Notice of Motion – Esk Highway – Clr M Osborne MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That the Mayor speak to the Minister for infrastructure regarding investigating passing lanes on the Esk Highway. SUBMISSION IN SUPPORT OF MOTION: I was asked to bring this forward by a ratepayer saying it is getting harder and harder driving from Launceston to St Helens.

| 02/15.7.4 Notice of Motion – Request for BBQ at Stieglitz – Clr M Osborne 23

02/15.7.4 Notice of Motion – Request for BBQ at Stieglitz – Clr M Osborne

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That we include the building of the BBQ at Stieglitz in our budget deliberations cost is $22,000. SUBMISSION IN SUPPORT OF MOTION: I have been in consultation with the progress association for about 12 months now. There is money in the public open space accounts of Stieglitz and Helens to do this project as we have a focus on tourism this fits in well.

| 02/15.8.1 The Bridge at The Flat, St Marys – Clr J Drummond 24

02/15.8.0 COUNCILLOR’S QUESTIONS ON NOTICE

02/15.8.1 The Bridge at The Flat, St Marys – Clr J Drummond Is the bridge at The Flat in St Marys crossing the St Marys Rivulet, just off the Esk Highway, scheduled for repair? It is reported to have deteriorated in the last six (6) months. Bolts are now lifted from the bridge timbers causing a potential risk of damage to vehicle tyres and there is movement in the bridge timbers themselves. Reply The bridge is part of the 2014/2015 Bridge Replacement Program and is scheduled to be replaced towards mid June 2015. Council staff will inspect the bridge and make safe.

02/15.8.2 Cornwall Coal Redundancies – Clr H Rubenach To The Mayor, What have been the outcomes so far from the contacts made to politicians regarding the community's social and economic impacts arising from the Fingal Mine redundancies? Have there been any commitments from the government to recognise these community impacts? Reply Council has made numerous contacts with Government Departments and Politicians in regard to the Fingal Mine Redundancies. While we have continued to follow this up it was also raised on Monday 2 February at the full Cabinet meeting with Council. Whilst Council has been pushing the issue we have had no formal response in regard to how they will help outside of normal support agencies.

02/15.9.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE Regulation 29 of the Local Government (Meeting Procedures) Regulations 2005 specifies that in putting a Question Without Notice a Councillor must not offer an argument or opinion, draw any inference or make any imputations except so far as may be necessary to explain the question. The Chairperson must not permit any debate of a Question without Notice or its answer.

| 02/15.10.1 Mayor’s Communications for Period Ending 16 February 2015 25

02/15.10.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS

02/15.10.1 Mayor’s Communications for Period Ending 16 February 2015

26.01.15 St Helens – Australia Day Event

02.02.15 St Helens St Marys St Helens

– Council Workshop – Launch of the Break O’Day Trade Training Centre Year

11/12 Program for 2015 – Meeting with State Cabinet

03.02.15 St Helens Bicheno

– Tobruk Steering Committee – Unveiling of Sign “Great Eastern Drive”

06.02.15 St Helens – Opening of Venarchies

07.02.15 Derby – Opening of the Blue Derby Mountain Bike Trails

11.02.15 St Marys – Council Site Visit at Richardsons Road Dam

12.02.15 Launceston – Regional Meeting with Peter Gutwein regarding Voluntary Council Amalgamations

13.02.15 Brighton – Local Government Association of Tasmania (LGAT) – General Meeting

16.02.15 St Helens – Council Meeting

02/15.10.2 Councillor’s Reports for Period Ending 16 February 2015 This is for Councillors to provide a report for any Committees they are Council Representatives on and will be given at the Council Meeting.

St Helens and Districts Chamber of Commerce and Tourism – Mayor Mick Tucker/Clr Margaret Osborne

NRM Special Committee – Clr Hannah Rubenach/Clr Janet Drummond

Star FM – Clr Tim Warren

Barway Committee – Clr John McGiveron

Regional Tourism Organisation (RTO) – Clr Margaret Osborne Titley Shack & Binalong Bay Reference Group – Clr Glenn McGuinness

02/15.10.3 Mayor’s and Councillor’s Items Outstanding Reports:

Motion Number

Meeting Date Council Decision Comments

| 02/15.11.1 Corporate Services – Strategic Plan Activity Report 26

02/15.11.0 BUSINESS AND CORPORATE SERVICES

02/15.11.1 Corporate Services – Strategic Plan Activity Report

INFORMATION

Goal: Leadership and Governance Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategies Activities Measure of Success

Maintain financial viability and accountability in budgeting and administration

1. Annually review and publicly report outcomes of strategic plan in Council’s annual report

2. Review format and content of

budget statements and financial reports for elected Council and community to ensure they are easy to follow but have a strategic focus

3. Ensure service standards

embodied in asset management plans are affordable and cost effective

4. Develop, implement and maintain a

sustainable rating policy

5. Key projects emanating from the strategic plan are documented and implementation plans prepared

Annual Report prepared, adopted by Council and communicated to the Community.

Content of Budget Statements and Financial Reports are linked to the Strategic Plan and Council’s performance measured against financial targets.

Regular and accurate financial and project reports. o External reporting according to

legislative requirements o Simplified monthly reports. o Detailed quarterly analysis. o Report to community on key

performance indicators.

Asset Management Plans funded in accordance with Long Term Financial Plan.

Rating Policy prepared, reflecting Asset Management and 10 Year Long Term Financial Plans.

Continuously strive quality, responsive customer service and enhancement of image of Council

1. Establish a cross departmental service quality group that represents all activities of Council

2. Review the Customer Service Charter that includes best practice service standards

Customer Service Charter group meets as required.

Customer Service Charter reviewed annually

| 02/15.11.1 Corporate Services – Strategic Plan Activity Report 27


Maintain workforce standards and procedures that ensure that the occupational health safety and welfare of employees, contractors and public is protected and enhanced

1. Demonstrate clear management commitment to high level OHS&W and risk management performance

2. Review existing OH&S policies and procedures

3. Review existing risk management

practices

Risk Management Strategy awareness sessions held for all staff, Risk Framework being implemented

Policies and procedures reviewed in line with new legislation

Ongoing reviews of Risk Register elements

Goal: Economic Development Achieve sustainable economic development.


Develop and implement initiatives for appropriate tourism in the region

1. Develop a tourism strategy (Link to MMP) that would include but not be limited to:-

The region is established as a key tourist destination and business investment centre

Recognition of the economic benefits of tourism and its interrelationships with the community sense of place and environmental values

2. Work with Tourism Tasmania and

key agencies to promote the municipality attractions

3. Review the Visitor Information

Centre operation and prepare business plan

The Tourism Development Strategy integrated within the Municipal Management Plan (MMP).

Ongoing support and participation with the East Coast Regional Tourism Organisation

Ongoing implementation of Tourism Development Strategy

Monitoring of options to current management arrangements

| 02/15.11.2 Monthly Financial Report 28

02/15.11.2 Monthly Financial Report

ACTION INFORMATION PROPONENT Council Officer

OFFICER David Doyle, Finance Manager



Nil

OFFICER’S RECOMMENDATION: That the following reports for the month ending 31 January 2015 be received:

1. Trading Account Summary 2. Profit and Loss Statements 3. Financial Position 4. Cash Flow 5. Capital Expenditure

INTRODUCTION: Presented to Council are the monthly financial statements. PREVIOUS COUNCIL CONSIDERATION: Council considers financial reports on a monthly basis. OFFICER’S REPORT: The financial statements as shown below show the financial position of Council as at 31 January 2015.


Trading Account Summary

Council's current position for the month ending 31 Jan 2015 is summarised as follows:-

CASH AT BEGINNING OF PERIOD 3,870,040

TOTAL INCOME FOR PERIOD 742,379

LOAN FUNDS

TOTAL AVAILABLE FUNDS 4,612,419

LESS TOTAL EXPENDITURE 1,163,893

CASH AT END OF PERIOD 3,448,526

OUTSTANDING SUNDRY DEBTORS 60 DAYS & OVER 20,626

N.B. Cashflows in the short term are not equivalent to accounting surplus or deficit and therefore cash flows in the above statement will not necessarily equal figures shown elsewhere in this report.


Break O'Day Council

Income Statement

As at 31 Jan 2015

2013-2014

Actual

2014-2015 Actual to

Date

Year to Date

Budget

2014-2015 Original Budget

2014-2015 Budget - Revised

December Comments

INCOME

Rates and Charges 7,321,955 7,406,186 7,406,217 7,404,800 7,450,800

User Charges 640,251 397,805 391,704 646,800 680,300 Grants 1,926,020 1,447,048 1,437,762 3,669,220 3,689,220 Reimbursements 12,688 11,723 8,167 14,000 14,000 Other Income 247,978 117,587 119,250 212,000 240,000 Investment Income 700,466 207,532 205,333 802,000 802,000 Total Income 10,849,358 9,587,881 9,568,432 12,748,820 12,876,320

Capital Income

Capital grants 1,161,212 10,000 10,000 872,000 565,000

Profit or Loss on Sale of Assets 101,461 36,726 36,667 20,000 40,000

Total Income 12,112,031 9,634,606 9,615,099 13,640,820 13,481,320

EXPENSES

Employee Expenses 3,769,897 2,166,994 2,467,640 4,283,461 4,330,461

Materials and Services 3,506,965 2,783,896 2,648,014 4,776,926 4,934,526 Depreciation and amortisation 3,397,998 1,981,291 1,990,324 3,415,984 3,433,984 Other expenses 1,361,742 373,020 375,916 864,000 890,000

Strategic Projects c/f 159,628 43,712 45,208 - 77,500

Total Expenses 12,196,230 7,348,913 7,527,102 13,340,371 13,666,471

Net Surplus\(Deficit) (84,199) 2,285,693 2,087,997 300,449 (185,151) LTFP ($6k)



Profit & Loss Statement

As at 31 Jan 2015

Month Actual

Year to Date

Actual

Year to Date

Budget


2014-2015 Budget -

Revised Dec

% of Annual Budged

used

Comments

1600 Revenues

1611 General Rate 100 5,840,673 5,839,000 5,807,000 5,839,000 100%

1612 Waste Charges - 952,182 954,400 954,400 954,400 100%

1613 Fire Levy (28) 297,175 297,000 283,000 297,000 100%

1614 Tips & Transfer Stations 14,226 63,340 62,417 107,000 107,000 59%

1616 Early Settlement Discount - (91,650) (89,000) (89,000) (89,000) 103%

1617 Wheelie Bin Charges 389 344,467 342,400 342,400 342,400 101%

Total Rates 14,687 7,406,186 7,406,217 7,404,800 7,450,800 99%

Environmental Health

1622 Inspection Fees 375 3,230 3,500 11,000 6,000 54%

1623 Health/Food Licence Fees and Fines

50 689 - 14,000 14,000 5% Annual Fees

1624 Immunisations - - - 1,000 1,000 0% Due May

1626 Place of Assembly Licence - 525 1,167 2,000 2,000 26%

Total Environmental Health

425 4,444 4,667 28,000 23,000 19%

Municipal Inspector

1631 Kennel Licences - 40 - 1,200 1,200 3% Annual Fees due May

1632 Dog Registrations 560 11,379 11,523 50,100 50,100 23% Annual Fees due May/June

1633 Dog Impoundment Fees & Fines

160 1,263 2,042 3,500 3,500 36%

1634 Dog Replacement Tags 16 78 - - -

1635 Caravan Fees and Fines 397 49,661 48,000 44,000 50,000 99% Annual Fees

1636 Fire Abatement Charges - 1,150 1,500 2,000 2,000 58%

1637 Infringement Notices 1,935 17,081 15,000 11,000 15,000 114% Special dog registration inspections

Total Municipal inspector 3,068 80,652 78,065 111,800 121,800 66%

Building Control Fees

1641 Building Fees 2,310 18,233 17,500 30,000 30,000 61%

1642 Plumbing 3,145 21,274 17,500 25,000 30,000 71%

1643 Building Search Fees - 605 700 1,200 1,200 50%

1644 Permit Administration 1,060 6,070 7,000 12,000 12,000 51%

1645 Building Inspections 4,605 23,466 21,000 36,000 36,000 65%

1647 Certificates of Likely Compliance

2,755 14,374 11,667 20,000 20,000 72%

1651 Development Application Fees

3,145 25,616 22,750 37,000 39,000 66%

1652 Planning Scheme - - 583 1,000 1,000 0%

1653 Subdivision Fees - 2,150 2,042 3,000 3,500 61%

1654 Advertising Fee 2,400 26,400 24,500 32,000 42,000 63%


Month Actual

Year to Date

Actual

Year to Date

Budget


2014-2015 Budget -

Revised Dec

% of Annual Budged

used

Comments

1655 Adhesion Orders - - 292 500 500 0%

1656 Engineering Fees - 416 - - -

1658 Illegal Building Fees 150 259 583 1,000 1,000 26% Variable from year to year

Total Planning And Building Control Fees

19,569 138,863 126,117 198,700 216,200 64%

Government Fees Levies

1661 B.C.I Training Levy 3,291 16,068 14,583 25,000 25,000 64%

1662 Building Permit Levy 1,748 8,129 7,000 12,000 12,000 68%

1663 132 & 337 Certificates 4,206 36,739 35,000 60,000 60,000 61%

1666 Right to Information - 37 - - -

Total Government Fees Levies

9,246 60,973 56,583 97,000 97,000 63%

Investment Income

1671 Interest Income 5,930 111,719 128,333 220,000 220,000 51% Term deposits mature in February

1674 Guarantee Fees - TasWater

23,144 27,012 27,000 30,000 30,000 90%

1675 Tax Equivalents - TasWater

24,758 68,801 50,000 50,000 50,000 138% The excess could be part of the dividends budget at 1676 - unclear at present

1676 Dividends - TasWater - - - 502,000 502,000 0% Annual dividend due June

Total Investment Income 53,832 207,532 205,333 802,000 802,000 26%

Sales Hire & Commission

1681 Sales 12,161 45,223 50,933 85,100 96,100 47% VIC sales increase January to April

1682 Commission 85 7,153 7,791 14,700 14,700 49% VIC commissions increase January to April

1683 Equipment Hire - 245 - - -

1684 Facilities and Hall Hire 5,716 17,689 21,465 40,500 40,500 44% Usage increases January to March

1685 Facilities Leases 10,197 41,966 45,500 70,000 70,000 60%

1686 Public Liability Blanket Cover

- 18 - -

1687 History Room Other Income

204 578 583 1,000 1,000 58%

Total Sales Hire and Commission

28,364 112,873 126,272 211,300 222,300 51%

Other Income

1761 Late Payment Penalties inc Interest

4,560 63,324 70,000 120,000 120,000 53%

1763 Heavy Vehicle Contributions

- - - 52,000 52,000 0% Annual due March


Month Actual

Year to Date

Actual

Year to Date

Budget


2014-2015 Budget -

Revised Dec

% of Annual Budged

used

Comments

1765 Private Works 2,408 23,093 27,667 20,000 36,000 64%

1766 Cemetery 1,000 20,955 14,583 20,000 25,000 84% Variable from year to year

1767 Contributions - 7,000 7,000 - 7,000 100%

1768 Miscellaneous Income 3,002 3,216 - - -

Total Other Income 10,971 117,587 119,250 212,000 240,000 49%

Reimbursements

1771 Collection Costs - (476) 1,167 2,000 2,000 -24% Year end adjustment

1772 Insurance Recoveries - 1,487 - - -

1773 Workers Comp. Recoveries

- 721 1,167 2,000 2,000 36%

1775 Roundings - 0 (5) - - -

1776 Miscellaneous Reimbursements

2,891 5,322 5,833 10,000 10,000 53%

1778 GST free reimbursement 4,134 4,673 - - -

Total Reimbursements 7,025 11,723 8,167 14,000 14,000 84%

Gain or Loss on Sale of Assets

1781 Profit or Loss on Sale of Assets

- 36,726 36,667 20,000 40,000 92%

Total Gain or Loss on Sale of Assets

- 36,726 36,667 20,000 40,000 92%

Grant Income

Operating Grants

1792 Financial Assistance Grant - 1,312,401 1,312,402 2,668,000 2,625,000 50%

1792 Digital Hubs 38,360 38,360 76,720 76,720 50%

1792 Sustainable Tourism - - 40,000 40,000 0% Expected by June

1794 Tasman Hwy Intersection - 850,000 850,000 0% Expected by June

1794 Artificial Dive Reef Grant 50,000 50,000 50,000 50,000 100%

1794 Learner Driver Mentor Grant

12,991 12,991 13,000 13,000 100%

1794 Other Misc Grants 9,296 9,296 -

1796 NRM Facilitator 8,000 24,000 24,000 34,500 34,500 70%

Total Operating Grants 80,287 1,447,048 1,437,762 3,669,220 3,689,220 39%

Capital Grants

1791 Roads to Recovery - - - 455,000 455,000 0% Expected by June

1791 St Helens Ball Courts - Federal

- 50,000 50,000 0% Expected by June

1793 Old Fingal Hotel - 50,000 50,000 0% Expected by June

1793 St Helens Ball Courts-State

- 250,000 -


Month Actual

Year to Date

Actual

Year to Date

Budget


2014-2015 Budget -

Revised Dec

% of Annual Budged

used

Comments

1793 Pedestrian Crossings - 67,000 -

1793 Learner Driver Vehicle Grant

10,000 10,000 10,000 10,000 100%

Total Capital Grants 10,000 10,000 10,000 872,000 565,000 2%

Total Revenue 237,473 9,634,606 9,615,099 13,640,820 13,481,320 71%

Expenses

Employee Costs

1811 Salaries and Wages 172,097 1,494,819 1,621,560 2,837,037 2,880,037 52%

1812 On Costs 53,594 662,187 832,939 1,423,896 1,427,896 46%

1813 Overtime Payments 2,654 9,987 13,141 22,528 22,528 44%

Total Employee Costs 228,346 2,166,994 2,467,640 4,283,461 4,330,461 50%

Energy Costs

1851 Electricity 35,441 142,764 136,068 200,100 200,100 71%

Total Energy Costs 35,441 142,764 136,068 200,100 200,100 71%

Materials and Contracts

1861 Advertising - 23,944 15,187 26,035 26,035 92% Increased property sales advertising

1862 Accom Receipts & Park Passes - Hist Rm

- 2,583 4,083 7,000 7,000 37%

1863 Bank Charges - GST 732 14,212 13,417 20,000 23,000 62%

1864 Books Manuals Publications

60 4,297 4,871 8,350 8,350 51%

1865 Catering 201 11,485 11,783 20,200 20,200 57%

1866 Bank Charges - FREE 69 920 1,167 2,000 2,000 46%

1867 Computer Hardware Purchase

160 10,722 7,000 4,000 12,000 89%

1868 Computer Software Purchase

- 840 1,925 3,300 3,300 25%

1869 Computer Internet Charges

143 1,692 1,167 2,000 2,000 85%

1870 Computer Licence and Maintenance Fees

5,993 88,898 102,000 120,000 120,000 74%

1872 Corporate Membership 11,537 121,166 120,790 120,790 120,790 100% Annual fees

1873 Debt Collection - 7,966 8,167 14,000 14,000 57%

1875 Public Liability Insurance - - - 5,500 5,500 0% Annual fees

1876 Stock Purchases for Resale

5,714 30,068 29,000 18,000 29,000 104%

1890 Equipment Hire & Leasing - 18,695 23,508 40,300 40,300 46%

1891 Equipment Maintenance and Minor Purchases

- 5,488 11,433 19,600 19,600 28%

1893 Internet Billpay Costs 67 131 2,333 7,000 4,000 3%

1895 Licensing and Licence Costs

573 28,465 28,080 23,080 28,080 101% Annual fees

1896 Land and Building Rental or Leasing Costs

- 11,734 19,300 7,700 19,300 61%


Month Actual

Year to Date

Actual

Year to Date

Budget


2014-2015 Budget -

Revised Dec

% of Annual Budged

used

Comments

1897 Materials 21,531 180,865 117,163 179,450 200,850 90% Increased gravel usage - will transfer $40k from Tree removal & Slashing budget (1971) at next review

1898 Phone Calls Rental Fax 2,989 18,393 22,423 38,440 38,440 48%

1899 Postage/Freight 1,720 18,881 15,546 26,650 26,650 71%

1900 Printing/Laminating 629 12,212 10,500 15,000 18,000 68%

1901 Property Insurance 2,248 75,995 73,150 77,000 77,000 99% Annual premium

1902 Room Hire - 90 992 1,700 1,700 5%

1904 Royalties and Copyright Licences

- - 2,917 5,000 5,000 0% Annual

1905 Stationery 390 5,155 5,746 12,850 9,850 52%

1906 Water and Property rates Payable

- 25,561 34,000 40,000 40,000 64%

1907 Loan Charges and Interest 350 954 - - -

Total Material & Contract

55,107 721,412 687,647 864,945 921,945 78%

Contractor Costs

1971 Building/Works Contractors

15,001 122,146 117,320 555,200 335,200 36%

1971 Building/Works Contractors - St Helens Point Road/Tasman Hwy Upgrade

51,154 70,380 850,000 782,000 7%

1972 Cleaning Contractors 26,271 133,171 114,450 196,200 196,200 68%

1973 Waste Management Contractors

74,409 752,480 655,000 1,050,000 1,071,000 70%

Total Contractor Costs 115,681 1,058,951 957,150 2,651,400 2,384,400 44%

Professional Fees

1991 Analysis Fees 201 556 - - -

1992 Audit Fees - 26,953 27,972 28,000 28,000 96% Annual payment

1993 Legal Fees - 5,389 13,008 22,300 22,300 24% Variable from year to year

1994 Computer Consultancy - 780 - - -

1995 Revaluation Fees- Municipal only

- 8,372 16,333 28,000 28,000 30%

1996 Professional Fees - Grant funded

- 46,909 48,000 - 48,000 98% St Helens Point Road/Tasman Hwy Upgrade

1997 Professional Fees - Strategic Projects

515 258,136 255,000 131,502 444,502 58%

1998 Other Professional Fees 13,975 159,833 184,237 310,235 315,835 51%

Total Professional Fees 14,692 506,928 544,551 520,037 886,637 57%


Month Actual

Year to Date

Actual

Year to Date

Budget


2014-2015 Budget -

Revised Dec

% of Annual Budged

used

Comments

Plant Hire

2101 Plant Hire - Internal 50,200 524,490 482,417 730,000 827,000 63%

2102 Plant Hire - External - 2,945 3,500 3,000 6,000 49%

2103 Registration and MAIB - 31,419 35,914 34,914 35,914 87% Annual payment

2104 Insurance Premiums - 19,630 20,100 20,100 20,100 98% Annual payment

2105 Plant Repairs & Maintenance

12,204 57,460 58,333 100,000 100,000 57%

2140 Plant Hire Recovered (52,128) (558,118) (554,167) (850,000) (950,000) 59%

2141 Fuel 10,122 94,143 93,596 160,450 160,450 59%

2142 Fuel Credit - (7,538) (5,833) (10,000) (10,000) 75%

Total Plant Hire 20,398 164,432 133,860 188,464 189,464 87%

Government Fees & Levies

2255 Fire Levy - 147,706 148,500 283,000 297,000 50% Quarterly payment

2257 Building Permit Levy 1,642 7,166 6,417 11,000 11,000 65%

2258 Land Tax 10,060 21,776 20,405 34,980 34,980 62%

2259 Training Levy 942 12,762 13,417 23,000 23,000 55%

Total Government Fees and Levies

12,644 189,410 188,738 351,980 365,980 52%

Depreciation

2304 Depreciation Historical Assets

14 99 99 170 170 58%

2305 Depreciation Buildings 12,992 90,951 96,058 164,670 164,670 55%

2306 Depreciation Roads and Streets

160,000 1,120,000 1,119,516 1,919,170 1,919,170 58%

2307 Depreciation Bridges 33,375 233,625 233,625 400,500 400,500 58%

2308 Depreciation Plant & Equipment

26,865 177,113 188,570 395,263 323,263 55%

2310 Depreciation Stormwater Infrastructure

22,000 154,000 154,000 264,000 264,000 58%

2311 Depreciation Furniture 15,710 108,447 105,549 90,941 180,941 60%

2312 Depreciation Land Improvements

13,863 97,056 92,908 159,270 159,270 61%

2313 Amortisation of Municipal Valuation

- - - 22,000 22,000 0% Annual cost

Total Depreciation 284,819 1,981,291 1,990,324 3,415,984 3,433,984 58%

Other Expenses

Interest Payable - 107,249 107,249 357,400 357,400 30%

Grants and Community Support Given

3,105 109,305 114,000 290,600 290,600 38%

Rate Remissions - 51,923 52,000 40,000 52,000 100% Annual cost

Revenue foregone by donation

- 500 - - -

Waiver of Fees and Lease etc

3,238 3,310 2,333 4,000 4,000 83% Variable from year to year


Month Actual

Year to Date

Actual

Year to Date

Budget


2014-2015 Budget -

Revised Dec

% of Annual Budged

used

Comments

Refunds/Reimbursements - 9,093 - - -

Council Member Allowances

11,750 83,103 88,667 152,000 152,000 55%

Council Member Expenses

757 8,537 11,667 20,000 20,000 43%

Total Other Expenses 18,850 373,020 375,916 864,000 876,000 43%

Total Expenses 785,977 7,305,201 7,481,894 13,340,371 13,588,971 54%

Net Surplus\(Deficit) before Capital amounts

(558,504) 2,319,405 2,123,205 (571,551) (672,651) LTFP ($461k)

Capital Grants 10,000 10,000 10,000 872,000 565,000

Strategic Projects C/f (43,712) (45,208) - (77,500) Unspent from prior year budget (Reserves)

Net Surplus\(Deficit) (548,504) 2,285,693 2,087,997 300,449 (185,151) LTFP ($6k)

CSTRAT045 Economic Strategy - 1,864 -

CSTRAT059 Land Use Strategy - 3,832

CSTRAT038 Stormwater management plan

- 12,400 -

CSTRAT040 Georges Bay Foreshore management plan

110

18,206

CSTRAT002 Mun management plan - 6,528

CSTRAT049 Coast Park Plan - 3,644

CSTRAT051 Community Infrastructure & Design Guidelines

- 3,208

CSTRAT052 Urban Design Framework - 2,722

CSTRAT053 St Helens & St Marys Traffic Management Strategy

- 3,819

CSTRAT054 Civic Centre - Feasibility Study

- 1,720

CSTRAT055 Climate Change - 2,008

CSTRAT056 Airstrip Redevelopment Strategy

- 820

CSTRAT058 Arts & Cultural Strategy - 1,038

25,506 -

TOTAL STRATEGIC PROJECTS

- 43,712 -



Profit & Loss Statement

As at 31 Jan 2015

Month Actual

Year to Date

Actual



December Comments

Business & Corporate Services

Total Government Fees Levies - 37 - -

Total Investment Income 53,832 207,532 802,000 802,000 Total Sales Hire and Commission 548 3,894 6,000 6,000 Total Other Income - 23 - - Total Reimbursements 3,846 3,986 - - Total Revenue 58,226 215,472 808,000 808,000

Total Employee Costs 39,240 409,061 752,041 752,041 Total Energy Costs - 3,123 5,800 5,800 Total Materials and Contracts 7,317 211,410 295,115 303,115 Total Contractor Costs 878 5,175 7,250 7,250 Total Professional Fees 3,098 7,798 21,900 284,900

Total Plant Hire 517 6,936 16,816 16,816 Total Government Fees and Levies 45 89 180 180 Total Depreciation 8,347 57,388 97,330 97,330 Total Other Expenses - 51,441 4,000 4,000 Total Expenses 59,441 752,422 1,200,432 1,471,432

Net Surplus\(Deficit) before Capital Income (1,215) (536,950) (392,432) (663,432) Net Surplus\(Deficit) (1,215) (536,950) (392,432) (663,432)


Month Actual

Year to Date

Actual



December Comments

Development Services Total Environmental Health 425 4,444 28,000 23,000 Total Municipal inspector 677 54,411 47,000 53,000 Total Planning And Building Control Fees 19,569 138,447 198,700 216,200 Total Government Fees Levies 9,246 60,936 97,000 97,000 Total Sales Hire and Commission 46 417 1,300 1,300 Total Reimbursements - 373 - - Total Operating Grants 8,000 24,000 34,500 34,500 Total Revenue 37,963 283,028 406,500 425,000

Total Employee Costs 34,365 350,487 713,144 713,144 Total Materials and Contracts 908 18,481 36,540 36,540 Total Contractor Costs - 1,150 - - Total Professional Fees 4,112 50,270 63,400 63,400 Total Plant Hire 480 8,437 23,350 23,350 Total Government Fees and Levies 2,584 19,928 34,000 34,000 Total Depreciation 1,285 8,995 15,441 15,441 Total Other Expenses 3,343 5,773 1,000 1,000 Total Expenses 47,076 463,521 886,875 886,875


Community Services Total Sales Hire and Commission - 136 500 500 Total Other Income 2,273 3,973 - - Total Reimbursements 83 1,130 - - Total Gain or Loss on Sale of Assets - 14,364 - - Total Operating Grants 22,287 60,646 116,720 179,720 Total Capital Grants 10,000 10,000 50,000 60,000 Total Revenue 34,642 90,250 167,220 240,220

Total Employee Costs 14,335 154,919 240,406 287,406 Total Materials and Contracts 5,112 13,271 28,110 28,110 Total Contractor Costs - 18,236 - - Total Professional Fees 2,015 45,050 96,000 126,000 Total Plant Hire 315 7,888 11,012 12,012 Total Depreciation 8,464 57,207 17,193 35,193 Total Other Expenses 3,000 109,200 289,600 289,600 Total Expenses 33,241 405,770 682,321 778,321

Net Surplus\(Deficit) before Capital Income (8,599) (325,520) (565,101) (598,101) Net Surplus\(Deficit) 1,401 (315,520) (515,101) (538,101)


Month Actual

Year to Date

Actual



December Comments

Works and Infrastructure Total Rates 14,615 1,359,989 1,403,800 1,403,800 Total Municipal inspector 2,391 26,241 64,800 68,800 Total Planning And Building Control Fees - 416 - - Total Sales Hire and Commission 16,179 59,993 115,000 115,000 Total Other Income 4,097 50,181 92,000 120,000 Total Reimbursements 368 3,792 2,000 2,000 Total Gain or Loss on Sale of Assets - 14,162 20,000 40,000 Total Operating Grants - 725,203 2,299,000 2,299,000 Total Capital Grants - - 822,000 505,000 Total Revenue 37,651 2,239,977 4,818,600 4,553,600

Total Employee Costs 105,082 955,112 1,826,780 1,826,780 Total Energy Costs 35,441 136,949 189,300 189,300 Total Materials and Contracts 16,960 259,529 258,880 296,880 Total Contractor Costs 114,007 1,030,776 2,639,300 2,372,300 Total Professional Fees 5,423 111,073 211,002 259,002 Total Plant Hire 19,086 118,297 131,414 131,414 Total Government Fees and Levies 8,936 19,553 30,522 30,522 Total Depreciation 263,987 1,843,075 3,235,070 3,235,070 Total Other Expenses - 115,070 357,400 357,400 Total Expenses 568,922 4,589,434 8,879,668 8,698,668

Net Surplus\(Deficit) before Capital Income (531,271) (2,349,458) (4,883,068) (4,650,068) Net Surplus\(Deficit) (531,271) (2,349,458) (4,061,068) (4,145,068)

Visitor Information Centre Total Sales Hire and Commission 11,591 42,524 77,000 88,000

Total Reimbursements 0 (83) - - Total Revenue 11,631 42,482 77,000 88,000

Total Employee Costs 7,742 59,610 127,354 127,354 Total Energy Costs - 2,691 5,000 5,000 Total Materials and Contracts 6,289 36,444 28,700 39,700 Total Contractor Costs 796 3,614 4,850 4,850 Total Professional Fees - 234 10,000 10,000 Total Plant Hire - 180 - - Total Government Fees and Levies 405 800 1,600 1,600 Total Depreciation 1,527 10,689 18,340 18,340 Total Other Expenses - (105) - - Total Expenses 16,759 114,158 195,844 206,844



Month Actual

Year to Date

Actual



December Comments

Governance and Members Expenses Total Rates 72 6,046,197 6,001,000 6,047,000

Total Sales Hire and Commission - 5,908 11,500 11,500 Total Other Income 4,560 63,369 120,000 120,000 Total Reimbursements 2,727 2,525 12,000 12,000 Total Gain or Loss on Sale of Assets - 8,200 - - Total Operating Grants 50,000 637,199 1,219,000 1,176,000 Total Revenue 57,359 6,763,398 7,363,500 7,366,500

Total Employee Costs 27,583 237,805 623,736 623,736 Total Materials and Contracts 18,520 182,277 217,600 217,600 Total Professional Fees 44 336,216 117,735 143,335 Total Plant Hire - 22,694 5,872 5,872 Total Government Fees and Levies 675 149,039 285,678 299,678 Total Depreciation 1,209 3,937 32,610 32,610 Total Other Expenses 12,507 91,641 212,000 224,000 Total Expenses 60,538 1,023,608 1,495,231 1,546,831

Net Surplus\(Deficit) before Capital Income (3,179) 5,739,790 5,868,269 5,819,669 Net Surplus\(Deficit) (3,179) 5,739,790 5,868,269 5,819,669


Month Actual

Year to Date

Actual



December Comments

Council Total Total Rates 14,687 7,406,186 7,404,800 7,450,800

Total Environmental Health 425 4,444 28,000 23,000 Total Municipal inspector 3,068 80,652 111,800 121,800 Total Planning And Building Control Fees 19,569 138,863 198,700 216,200 Total Government Fees Levies 9,246 60,973 97,000 97,000 Total Investment Income 53,832 207,532 802,000 802,000 Total Sales Hire and Commission 28,364 112,873 211,300 222,300 Total Other Income 10,971 117,587 212,000 240,000 Total Reimbursements 7,025 11,723 14,000 14,000 Total Gain or Loss on Sale of Assets - 36,726 20,000 40,000 Total Operating Grants 80,287 1,447,048 3,669,220 3,689,220 Total Capital Grants 10,000 10,000 872,000 565,000 Total Revenue 237,473 9,634,606 13,640,820 13,481,320

Total Employee Costs 228,346 2,166,994 4,283,461 4,330,461 Total Energy Costs 35,441 142,764 200,100 200,100 Total Materials and Contracts 55,107 721,412 864,945 921,945 Total Contractor Costs 115,681 1,058,951 2,651,400 2,384,400 Total Professional Fees 14,692 506,928 520,037 886,637 Total Plant Hire 20,398 164,432 188,464 189,464 Total Government Fees and Levies 12,644 189,410 351,980 365,980 Total Depreciation 284,819 1,981,291 3,415,984 3,433,984 Total Other Expenses 18,850 373,020 864,000 876,000 Total Expenses 785,977 7,305,201 13,340,371 13,588,971

FAGS grant funds received in advance - - - Net Surplus\(Deficit) before Capital Income (558,504) 2,319,405 (571,551) (672,651) LTFP ($461k)

Strategic Projects - (43,712) - (77,500) Carried Forward - from Reserves

Capital Income 10,000 10,000 872,000 565,000 Net Surplus\(Deficit) (548,504) 2,285,693 300,449 (185,151) LTFP ($6k)


Break O'Day Council

Estimated Financial Position

As at 31 Jan 2015

2013-2014 Actual

2014-2015 Actual to

Date Year to Date

Budget



December

Current Assets

Cash 6,764,435 3,453,283 1,673,538 1,673,635 1,003,602

Receivables 901,502 2,107,495 2,605,942 600,000 600,000

Inventories 141,368 116,577 131,233 65,000 65,000

Other Current Assets 82,771 25,095 5,000 5,000 5,000

Total Current Assets 7,890,076 5,702,450 4,415,713 2,343,635 1,673,602

Non-Current Assets

Property Plant and Equipment 114,675,588 118,411,291 118,413,393 113,140,490 124,751,569

Investment in TasWater 37,399,645 32,256,504 32,256,504 36,481,806 36,481,806

Other Non-Current Assets 95,200 93,881 7,000 7,000 7,000

Total Non -Current Assets 152,170,433 150,761,676 150,676,897 149,629,296 161,240,375

Total Assets 160,060,509 156,464,126 155,092,610 151,972,931 162,913,977

Current Liabilities

Payables 1,260,518 700,080 850,000 850,000 850,000

Interest Bearing Liabilities 130,730 66,178 66,178 297,000 297,000

Provisions 467,264 442,585 430,000 430,000 430,000

Total Current Liabilities 1,858,512 1,208,843 1,346,178 1,577,000 1,577,000

Non-Current Liabilities

Interest Bearing Liabilities 4,131,178 4,131,178 4,131,178 8,703,000 8,703,000

Provisions 224,201 224,201 215,000 215,000 215,000

Total Non-Current Liabilities 4,355,379 4,355,379 4,346,178 8,918,000 8,918,000

Total Liabilities 6,213,891 5,564,222 5,692,356 10,495,000 10,495,000

Net Assets 153,846,618 150,899,904 149,400,254 141,477,931 152,418,977

EQUITY

Accumulated surplus 15,720,640 14,724,794 13,225,144 24,732,634 15,709,229

Asset revaluation reserve 136,426,670 135,110,461 135,110,461 116,462,219 136,426,670

Other reserves 1,699,308 1,064,649 1,064,649 283,078 283,078

TOTAL EQUITY 153,846,618 150,899,904 149,400,254 141,477,931 152,418,977

Other Reserves - detailed separately 1,699,307 1,064,649 1,064,649 553,107 264,044

Employee Provisions 558,897 558,897 550,000 550,000 550,000

Unallocated accumulated surplus 4,506,231 1,829,737 58,889 570,528 189,558

Total cash available 6,764,435 3,453,283 1,673,538 1,673,635 1,003,602

Note: This reflects the cash position and does not include Payables and Receivables


Break O'Day Council

Other Reserves

As at 31 Jan 2015 Other

Reserves 1/7/2014

Reserves new 2014-

2015

Expended to Date

Remaining

Public Open Space

Binalong Bay 71,502 (16,000) 55,502 To be spent on Masterplan & Tennis Courts by 30/6/15

Beaumaris 4,907 4,907

Scamander 23,398 23,398

St Helens 26,027 26,027

Stieglitz 6,752 6,752

Total Public Open Space 132,586 - (16,000) 116,586

General Reserves

Facilities and Property Reserve 278,976 (278,976) - 2014/15 projects

Community Development 12,500 12,500

137 Trust Seizures 190,460 190,460

Total General Reserves 481,936 - (278,976) 202,960

Grant Proceeds Reserve

Bay of Fires Interpretation Site 8,796 (8,796) -

St Helens Ball Courts 450,000 (70,798) 379,202 To be spent by 30/6/15

Redesign and Upgrade Junction Tasman Hwy/St Helens Point Rd

128,550 (51,154) 77,396 Contract to be awarded

Digital Hubs 29,895 38,360 (68,255) - To be spent by 30/6/15

Learner Driver 5,655 12,991 (2,744) 15,902 Ongoing

Learner Driver New Vehicle 10,000 10,000 To be spent by 30/6/15

Trail of Tin Dragon 190,638 (2,624) 188,014 To be spent by 30/6/15

CRSP Administration Program 1,545 1,545 Ongoing

Skate Park Lighting 6,000 (6,000) -

Sus Tourism Planning For Tas East Coast

263,706 (225,895) 37,811 To be spent by 30/6/15

Feasability Study for the Artificial Dive Reef

50,000 (24,063) 25,937 To be spent by 30/6/15

National Youth Week 2015 Grants Program

4,496 4,496 To be spent by 30/6/15

RAF Youth Film Grant 4,800 4,800 To be spent by 30/6/15

Financial Assistance Grant (FAG)

1,312,401 (1,312,401) - Ongoing

NRM Facilitation 24,000 (24,000) - Ongoing

Total Grant Reserves 1,084,785 1,457,048 (1,796,730) 745,103

Total Other Reserves 1,699,307 1,457,048 (2,091,706) 1,064,649


Break O'Day Council

Estimated Cash Flow

As at 31 Jan 2015

2013-2014 Actual

2014-2015 Actual to

Date

Year to Date

Budget



December Comments

CASH FLOWS FROM OPERATING ACTIVITIES

RECEIPTS

Operating Receipts 10,937,544 10,971,025 9,605,099 12,768,820 12,896,320

PAYMENTS

Operating payments 9,188,873 8,536,220 6,797,296 9,924,387 10,232,487

NET CASH FROM OPERATING 1,748,671 2,434,805 2,807,803 2,844,433 2,663,833

CASH FLOWS FROM INVESTING ACTIVITIES

RECEIPTS

Proceeds from sale of Plant & Equipment 157,078 36,726 36,667 60,000 73,300

PAYMENTS

Payment for property, plant and equipment 4,714,294 5,728,129 7,880,813 13,978,500 13,509,965

NET CASH FROM INVESTING ACTIVITIES (4,557,216) (5,691,404) (7,844,146) (13,918,500) (13,436,665)

CASH FLOWS FROM FINANCING ACTIVITIES

RECEIPTS

Proceeds from borrowings 3,000,000 - - 4,700,000 4,700,000

Capital Grants 1,195,303 10,000 10,000 872,000 565,000

PAYMENTS

Repayment of borrowings 38,092 64,552 64,552 253,000 253,000

NET CASH FROM FINANCING ACTIVITIES 4,157,211 (54,552) (54,552) 5,319,000 5,012,000

NET INCREASE (DECREASE) IN CASH HELD 1,348,666 (3,311,151) (5,090,896) (5,755,067) (5,760,832) CASH AT BEGINNING OF YEAR 5,415,768 6,764,434 6,764,434 7,428,702 6,764,434 CASH AT END OF PERIOD 6,764,434 3,453,283 1,673,538 1,673,635 1,003,602 LTFP $2,965k


Break O'Day Council

Budget Review Capital Expenditure

2014-2015

Project Code

Details Month Actuals

Year to Date 2014-2015 Budget - Original


December

PLANT & EQUIPMENT

CC005 Replace Subaru Liberty PL1213 - 44,001 40,000 40,000

CC010 Isuzu 4x4 MUX LST Auto SUV - Replace PL1211

- 45,566 40,000 45,500

CC015 Replace Mitsubishi Challenger PL1214 - 46,637 40,000 46,600

CC020 Replace Depot Ute PL1208 - 38,433 35,000 35,000

CC030 P & E Renewal - - 185,000 -

CC025 Bucket for JCB Backhoe - 5,650 - 5,700

CC026 Toro G3 Mower 1Toro G3 Mower 2 - 13,670 - 13,670

CC027 Toro G3 Mower 2 - 23,700 - 23,700

CC028 Brushcutters x 2 - 2,125 - 2,125

CC032 Replace PL1067 (Rex's ute) new PL1299 - - - 37,200

CC034 Isuzu D-Max Model SX Ute new PL1300 - - - 37,200

CC036 Roof Rack for Mitsubishi Express - 1,735 - 1,700

CC037 Mini Excavator - - - 40,000

CC038 Trailer for Excavator - - - 30,000

CC039 Chainsaws - - - 2,400

CC040 Learner Driver Vehicle 10,000

TOTAL PLANT & EQUIPMENT - 221,518 340,000 370,795

-

FURNITURE & IT -

CC055 Replacement furniture & IT - 2,420 25,000 25,000

CC068 Heat Pump - History Room - 3,636 - -

CC065 Ergonomic Chairs - 6,705 - -

CC056 Replacement of Table and Chairs - Halls - 5,382 - -

CC057 11 x Ipad Air Cell 32GB - 7,917 - -

CC060 Navision Upgrade - - 35,000 35,000

CC061 SQL Server Licence Upgrade - 14,915 - 15,000

TOTAL FURNITURE & IT - 40,974 60,000 75,000

BUILDINGS -

CC705 Lions Park Toilet Block - - 120,000 120,000

CC710 Replace Priority Locks to New System 581 889 10,000 10,000

CC715 Fingal Community Ctr - emergency asbestos removal and renovations

- 20,161 10,000 20,000

CC720 Priority Building Repainting 2,744 4,088 15,000 15,000

CC725 Installation of Roof Tie Down Points - - 10,000 10,000

CC730 Old Tasmanian Hotel Fingal - - 100,000 100,000

CC735 Design & Structural Engineering Plans for Portland Hall

- 4,063 10,000 10,000

CC736 Portland Hall Re-roofing - 21,236 - 45,000

CC740 Design & Structural Engineering Plans for Council Chamber Additions

- 2,852 10,000 10,000


Project Code




December

CC745 St Helens Recreation Ground Ball Courts 32,086 70,608 1,500,000 1,250,000

CB755 St Marys Sports Centre Upgrade - 16,259 320,000 320,000

CC750 Titley Shack Improvements - 5,859 - 15,970

CC737 Memorial Park Toilet Re-roof - 3,855 - 5,000

CB740 Front Counter Renovations - 2,306 2,500

CC755 Design of Additions to St Helens Marine Rescue Building

- 2,931 - 5,000

TOTAL BUILDINGS 35,412 155,107 2,105,000 1,938,470

ROADS

STREETSCAPES

CA110 St Marys Streetscape 102 14,671 400,000 400,000

CA115 Fingal Streetscape 102 7,498 200,000 200,000

CC140 St Helens Streetscape - Cecilia St (North of Quail St)

- - 200,000 100,000

CC141 St Helens Streetscape - Circassian St 106,186 113,192 100,000 113,000

TOTAL STREETSCAPES 106,389 135,361 900,000 813,000

FOOTPATHS

CC105 St Helens Point Road - 39,610 70,000 70,000

CC110 Storey Street - 102 5,500 5,500

CC115 St Helens Main St/Foreshore Pedestrian Crossing

- - 46,000 -

CC120 Visitor Information Centre Pedestrian Crossover

- - 29,000 -

CC106 Tully Street Footpath - 5,582 7,000

Unprogrammed Emergency Works 16,500 16,500

TOTAL FOOTPATHS - 45,293 167,000 99,000

KERB & CHANNEL -

CC155 Young Street - 2,727 85,000 85,000

CC160 Unprogrammed Emergency Works - - 15,000 15,000

CB175 St Helens Point Rd - Penguin Street to Chimney Heights construct new 300m kerb and channel

- 2,934 - 25,000

TOTAL KERB & CHANNEL - 5,661 100,000 125,000

RESHEETING

CC305 North Ansons Bay Road - - 125,000 125,000

CC310 Medea Cove Road - - 40,000 40,000

CB305 Ansons Bay Road - - 275,000 135,000

CB315A Upper Scamander Road - 12,044 50,000 10,000

Unprogrammed Emergency Works 10,000 10,000

TOTAL RESHEETING - 12,044 500,000 320,000

RESEALS

TOTAL RESEALS 300,000 275,000


Project Code




December

ROADS OTHER

CC510 Dig Outs - - 100,000 58,500

CC511 Steiglitz, Akaora dig outs - 51,343 -

CC525 St Helens Point Road Widening - 45,451 41,500

CB909 Beauty Bay Landslip Rectification - 230,779 240,000 240,000

CC530 Trafalgar Track Road Works - - 13,500 13,500

CC505 Emma Drive Four Mile Creek Kerb, Gutter & Seal

- 72,984 - 73,000

CC532 Medeas Cove Esp Stabilisation - 11,549 - 11,900

CB596 Bayside Foreshore Pedestrian Crossing - 1,800 - -

CB595 Treloggen Track Landslide Rectification - 6,800 6,800

2013 Flood Damaged Roads 260,000 260,000

CB904 Forest Lodge Rd, Pyengana Flood Repairs - 198 - -

CB906 Upper Scamander Rd Flood Repairs - 1,260 - -

CB908 Atlas Drive Flood Repairs - 21,225 - -

CB905 Mt Elephant Road Flood Repairs - 3,346 - -

CB913 Banticks Creek Rd Causeway Flood Repairs - 2,070 - -

CB914 Davis Gulley Rd Causeway Flood Repairs - 640 - -

CB907 Sloop Lagoon Bridge Flood Repairs - 8,733 - -

CB921 Roses Tier Landslip - 2,280 - -

TOTAL ROADS OTHER - 460,458 613,500 705,200

ROADS TOTAL 106,389 658,817 2,580,500 2,337,200

BRIDGES

Bridge Renewal Budget 2014/15 (inc RTR $455k)

5,800,000 5,500,000

CC201 Bridge # 462 - Tower Rivulet Trib - 880

CC202 Bridge # 1006 - Black Horse Gully Creek - 677

CC203 Bridge # 1941 - Golden Fleece Rivulet - 6,442

CC210 Bridge # 1946 - Cornwall Road Bridge - 3,305

CC204 Bridge # 2026 - Kohls Creek - 880

CC205 Bridge # 2117 - St Marys Rivulet - 880

CC206 Bridge # 2699 - Big Lagoon - 3,920

CC207 Bridge # 3267 - Tower Rivulet - 880

CC208 Bridge # 3632 - Peggery Creek - 880

CC209 Bridge # 4009 - George River - 880

CC213 Bridge # 3462 - Grimstones Rd - 6,216

CB205 Bridge # 1282 - North George River Trib, Linda Vale Rd

24,937 65,664

CB209 Bridge # 2498 - Calders Gully Rd, Richardsons Creek

- 15,854

CB206 Bridge # 2916 - Tuckers Creek, Gardens Rd 22,650 278,776

CB207 Bridge # 2384 - Newmans Creek, UnNamed Rd off Richardson St

- 29,770


Project Code




December

CB208 Bridge # 2398 - South George River, Forest Lodge Rd

- 3,855

CB211 Bridge # 2794 - St Patricks Creek, Royles Lane

- 103,891

CB212 Bridge # 3268 - Tower Rivulet FO, Rossarden Rd

- 118,986

CB213 Bridge # 4286 - Powers Rivulet, Terryvale Rd - 173,560

CB214 Bridge # 4410 - Powers Rivulet, Terryvale Rd - 188,725

CB215 Bridge # 2486 - Georges River, Priory Rd 102 558,165

CB216 Bridge # 5216 - Gardners Creek, Salters Rd - 39,041

CB217 Bridge # 7003 - Tyne River Tributary, Tyne Rd - 122,203

CB201 Bridge # 1724 - Green Valley Creek, Dakins Rd

- 84,053

CB202 Bridge # 1167 - Weld River, Groses Rd 21,660 164,811

CB203 Bridge # 1192 - Workers Creek, Upper Scamander Rd

22,309 183,451

CB204 Bridge # 1245 - Littlechilds Creek, Clellands Rd

20,375 59,277

CC211 Bridge # 7019 Tyne Rv - Mathinna Rd - 9,430

CC212 Bridge # 7031 Tyne Rv - Tims Ck Rd - 23,366

TOTAL BRIDGES 112,033 2,248,720 5,800,000 5,500,000

-

STORMWATER -

CA666 Cecilia St Stormwater renewal - 2,168,452 2,100,000 2,168,000

CC660 Stormwater Master Plan - - 200,000 39,000

CB670 Mathinna - Repair drain Main St, Replace Agg Drain

- 6,845 6,900

TOTAL STORMWATER - 2,175,297 2,300,000 2,213,900

-

LAND IMPROVEMENTS -

WASTE MANAGEMENT 80,000 80,000

CC605 St Helens WTS Refuse Disposal Platform

- 914 60,000 60,000

CC610 Fingal WTS Refuse Disposal Platform - 914 60,000 60,000

CB620 WTS Improvements - St Helens - 9,765 -

CB630 WTS Improvements - Fingal - 750 -

CB635 WTS Improvements - Scamander - 11,877 -

WASTE MANAGEMENT TOTAL - 24,220 200,000 200,000

-

PARKS, RESERVES & OTHER -

CC830 Lions Park - Car Park, Lighting, Playground, Paths

- 247 400,000 300,000

CC835 Street Furniture & Signage - 20,236 30,000 30,000

CC840 Playground Equipment Replacement Program

5,127 9,397 70,000 70,000

CB810 Trail of the Tin Dragon + Carpark at Weldborough

- 2,219 35,000 226,000

CC805 Security Camera - St Helens Skate Park - 8,964 8,000 8,000


Project Code




December

CC810 Upgrade St Helens Football Club - 8,291 50,000 50,000

CA805 Bay of Fires Interpretation Site - 11,203 9,000

CB725 Beauty Bay BBQ and Shelter - 2,188 2,200

CB835 BBQ Shelter St Helens Foreshore - 1,062 1,100

CC825 Fingal Park Furniture & Signage - 15,727 15,500

CC827 Fishermans Park Shelter, signs etc - 3,067 10,000

CA875 St Helens, Netball Courts - Construction - 6,365 6,400

CC842 Kirwans Beach tables, BBQ etc - 4,667 4,700

CC844 Fingal Depot Removal of Fuel Tanks - 5,453 5,500

CC807 St Helens Foreshore Lighting - 11,697 11,700

CC815 Memorial Park Upgrade- lights, seats etc - 6,691 20,000

CC848 Conceptual Plans - Beaumaris Park - - 2,500

CC849 Conceptual Plans and survey - Cornwall - 2,727 6,000

CC850 Falmouth Tennis Courts Fence - 7,000 8,000

CC851 Binalong Bay Tennis Court - Fence, Seats etc - 16,000 27,000

CC846 Aerodrome Upgrade - Shed, Power & Fence 90 60,274 61,000

TOTAL PARKS, RESERVES & OTHER 5,217 203,477 593,000 874,600

TOTAL LAND IMPROVEMENTS 5,217 227,696 793,000 1,074,600

Total Capital expenditure 259,051 5,728,129 13,978,500 13,509,965

| 02/15.11.3 Corporate Services Department Report 51

02/15.11.3 Corporate Services Department Report

ACTION INFORMATION PROPONENT Council Officer

OFFICER Bob Hoogland, Manager Corporate Services



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with in the Business and Corporate Service Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: OUTSTANDING REPORTS:

Motion Number

Meeting Date

Council Decision Comments

07/14.11.7.191 21 July 2014 That Council forward the final draft leases to community organisations for execution, taking option 3 with respect to notifying community organisations about access.

Manager Community Services is progressing these, 14 have been completely executed to date –trying to arrange meetings to progress the rest.

01/15.7.1.002 19 January 2015

That a footpath be considered in the 2015-2016 Budget for Lawry Heights.

Estimates requested to progress this matter.


COMPLETED REPORTS:

Motion Number

Meeting Date

Council Decision Comments

12/14.11.6.354 15 December 2014

That:

Council adopt the Audit Panel Charter, common to the sub regional working group.

Council appoint Mr Steven Hernyk as independent chairperson for the Audit Panel, as agreed by the sub regional working group, as per the recommended Agreement.

That Council consider the appointment of two (2) Councillors and one (1) alternative Council representative at the next workshop.

COMPLETED.

01/15.11.6.010 19 January 2015

That Council adopt the revised Customer Service Charter and the web site be amended accordingly.

Documents and website updated, matter is complete.

01/15.11.7.011 19 January 2015

That Council adopt the Policy LG40 – Rates and Charges Policy be amended as recommended.


01/15.11.8.012 19 January 2015

That Council adopt Policy LG32 – Risk Management Policy as amended.


01/15.11.9.013 19 January 2015

That Council appoint Clr J McGiveron and Clr J Tucker as Council representative members of the Audit Panel and Clr H Rubenach as alternative Council representative member.

The Audit Panel Chairperson has been advised of Council’s decision, as has the Director of the Local Government Division, as required by the Act, matter is complete.

Staff Movements: No recent changes, Manager Corporate Services taking two (2) weeks leave in early February. Meetings Attended:

Regular meeting with MDG with respect to operation of Waste Management contract.

Some meetings with respect to revised Environmental Health administrative arrangements.

Meeting with Planning Officer, Mr Chris Triebe, facilitated a Hearing to consider a petition to amend a sealed plan.


Other Issues: Investments - Westpac: Term Deposit $1,570,598.23 3.45% Maturing 5 February 2015 CBA: Term Deposit $1,005,575.72 3.20% Maturing 7 March 2015 Forest Enterprises Australia Limited and Tasmanian Plantation Pty Ltd The above forestry companies were put into receivership and under the management of Deloitte’s in April 2010. The properties have now been sold by Deloittes’ and Council received payment on Friday 30 January 2015 of $64,496.83 clearing all rates. Right to Information (RTI) Requests Nil RTI requests has been received. 132 and 337 Certificates

132 337

January 2015 49 31

December 2014 45 20

January 2014 32 20

Debtors/Creditors @ 2 February 2015

DEBTORS INFORMATION

Invoices Raised

Current Previous Year

Month YTD 14/15

Month YTD 13/14

114 688

48 895

CREDITORS INFORMATION

Payments Made

Current Previous Year

Month YTD 14/15

Month YTD 13/14

304 2549

305 2552


RATES INFORMATION as at 5 February 2015

This financial Year

2014/2015 Rates LeviedAdditional Rates

(Sup Val) Total Rates Penalties I