council agenda - bodc · there was a council workshop held on monday 7 april and the following...

COUNCIL AGENDA Council Chambers

Des Jennings

General Manager, Break O’Day Council

16 April 2014

23 APRIL 2014

| NOTICE OF MEETING 2


NOTICE OF MEETING Notice is hereby given that the next meeting of the Break O’Day Council will be held at the St Helens Council Chambers on Wednesday 23 April 2014 commencing at 10.00am. CERTIFICATION Pursuant to the provisions of Section 65 of the Local Government Act 1993, I hereby certify that the advice, information and recommendations contained within this Agenda have been given by a person who has the qualifications and / or experience necessary to give such advice, information and recommendations or such advice was obtained and taken into account in providing the general advice contained within the Agenda.

DES JENNINGS GENERAL MANAGER Date: 16 April 2014

| CONTENTS 5

CONTENTS NOTICE OF MEETING................................................................................................................. 3

CONTENTS .................................................................................................................................... 5

04/14.1.0 ATTENDANCE.............................................................................................................. 9

04/14.1.1 Present ........................................................................................................................ 9

04/14.1.2 Apologies .................................................................................................................... 9

04/14.1.3 Leave of Absence ...................................................................................................... 9

04/14.1.4 Staff in Attendance .................................................................................................... 9

04/14.2.0 PUBLIC QUESTION TIME........................................................................................ 10

04/14.3.0 CONFIRMATION OF MINUTES .............................................................................. 10

04/14.3.1 Confirmation of Minutes – Council Meeting 17 March 2014 ............................ 10

04/14.3.2 Confirmation of Minutes – Special Council Meeting 7 April 2014 .................... 10

04/14.4.0 COUNCIL WORKSHOPS HELD SINCE 17 MARCH 2014 COUNCIL MEETING .................................................................................................................... 10

04/14.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE ................................................................................................. 11

04/14.6.0 PETITIONS.................................................................................................................. 11

04/14.7.0 NOTICES OF MOTION ............................................................................................. 12

04/14.7.1 Notice of Motion – Collection of Unrestrained Dogs – Clr M Tucker .............. 12

04/14.7.2 Notice of Motion – Disposal Policy – Clr R Johns .............................................. 13

04/14.7.3 Notice of Motion – Donation to Pyengana Church – Clr M Tucker ................. 14

04/14.7.4 Notice of Motion – Eddystone Point Lighthouse 125 Year Celebration – Clr M Tucker ....................................................................................................................... 15

04/14.8.0 COUNCILLORS QUESTIONS ON NOTICE .......................................................... 16

04/14.8.1 Status of Council Quarries – Clr M Tucker .......................................................... 16

04/14.9.0 COUNCILLORS QUESTIONS WITHOUT NOTICE ............................................. 16

04/14.10.0 MAYOR’S & COUNCILLORS COMMUNICATIONS ............................................ 16

04/14.10.1 Mayor’s Communications for Period Ending 23 April 2014 .............................. 16

04/14.10.2 Councillors Reports for Period Ending 23 April 2014 ........................................ 17

04/14.10.3 Mayor’s and Councillor’s Items ............................................................................. 17

04/14.11.0 BUSINESS AND CORPORATE SERVICES ......................................................... 18

04/14.11.1 Corporate Services – Strategic Plan Activity Report ......................................... 18

04/14.11.2 Monthly Financial Report ....................................................................................... 20

04/14.11.3 Corporate Services Department Report .............................................................. 49

04/14.11.4 Corporate Services Capital Works Breakdown Report ..................................... 57

04/14.11.5 Visitor Information Centre Report ......................................................................... 58

04/14.11.6 Risk Management Report ...................................................................................... 63

04/14.11.7 Submission for Reduced Waste Disposal Fees – Pyengana Dairy Company65

04/14.11.8 Review – Debt Collection Policy ........................................................................... 67

| CONTENTS 6

04/14.11.9 Review – Telephone Answering Procedure Policy ............................................ 71

04/14.11.10 Schedule of Fees and Charges 2014/2015 ...................................................... 74

04/14.12.0 WORKS AND INFRASTRUCTURE ........................................................................ 97

04/14.12.1 Works and Infrastructure – Strategic Plan Activity Report ................................ 97

04/14.12.2 Works and Infrastructure Report ........................................................................... 98

04/14.12.3 Works and Infrastructure Capital Works Breakdown Report .......................... 105

04/14.12.4 Animal Control Report .......................................................................................... 107

04/14.12.5 St Marys Pacing Club ........................................................................................... 110

04/14.13.0 COMMUNITY DEVELOPMENT ............................................................................. 112

04/14.13.1 Community Services – Strategic Plan Activity Report ..................................... 112

04/14.13.2 Community Services Report ................................................................................ 114

04/14.13.3 Community Services Capital Works Breakdown Report ................................. 118

04/14.13.4 Request for Fee Waiver – Banner Poles – Bay of Fires Art Prize ................. 119

04/14.13.5 Seeking Funds to Complete Trail of The Tin Dragon Project at Weldborough120

04/14.13.6 Review – Break O’Day Council Awards Policy ................................................. 122

04/14.13.7 Review – Council Fee Remission of Building and Development Fees Policy130

04/14.13.8 Review – Community Facility Hire Policy .......................................................... 133

04/14.13.9 Review – Community Grants / Assistance Policy ............................................ 138

04/14.13.10 Review – Banner Pole Hire Policy .................................................................... 141

04/14.13.11 Review – Community Engagement Policy ...................................................... 146

04/14.13.12 Titley Shack – Binalong Bay – Terms of Reference ...................................... 155

04/14.14.0 DEVELOPMENT SERVICES ................................................................................. 158

04/14.14.1 Development Services – Strategic Plan Activity Report ................................. 158

04/14.14.2 Development Services Report ............................................................................ 160

04/14.14.3 Planning Approvals Issued .................................................................................. 167

04/14.14.4 Building Services Approvals ................................................................................ 168

04/14.14.5 Development Services Capital Works Breakdown Report ............................. 169

04/14.14.6 Scamander Surf Life Saving Club ...................................................................... 170

04/14.15.0 GENERAL MANAGER’S REPORT ....................................................................... 192

04/14.15.1 General Manager’s – Strategic Plan Activity Report ....................................... 192

04/14.15.2 General Manager’s Report................................................................................... 194

04/14.15.3 Governance Capital Works Breakdown Report ................................................ 200

04/14.15.4 Australian Local Government Association (ALGA) – 2014 National General Assembly of Local Government – Call for Motion ............................................ 201

04/14.15.5 Intention to Make New By-Law – Reserves, Parks and Gardens ................. 203

04/14.15.6 Municipal Management Plan (MMP) .................................................................. 205

04/14.15.7 HMAS Tobruk Feasibility Study Funding ........................................................... 208

04/14.16.0 PLANNING AUTHORITY ........................................................................................ 210

| CONTENTS 7

04/14.17.0 CLOSED COUNCIL ................................................................................................. 211

04/14.17.1 Outstanding Actions List for Closed Council ..................................................... 211

04/14.17.2 Sale of Property for Unpaid Rates - Closed Council Item Pursuant To Section 15(2)J Of The Local Government (Meeting Procedures) Regulations 2005 211

04/14.17.3 Trafalgar Track Update – Oceania 2015 Orienteering Event – Request for Assistance - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2005 .................................... 211

04/14.17.4 Canhams Road Drainage - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2005 ............ 211

04/14.17.5 St Helens Sport and Recreation Ground Indoor Ball Court Grant Funding - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2005 ........................................................... 211

| CONTENTS 8

| 04/14.1.1 Present 9

04/14.1.0 ATTENDANCE

04/14.1.1 Present Deputy Mayor Hannah Rubenach Councillor Donna Coulson Councillor Reon Johns Councillor John LeFevre Councillor John McGiveron Councillor Margaret Osborne OAM Councillor Mick Tucker

04/14.1.2 Apologies Nil

04/14.1.3 Leave of Absence Mayor Sarah Schmerl Councillor Glenn McGuinness

04/14.1.4 Staff in Attendance General Manager, Des Jennings Executive Assistant, Angela Matthews

| 04/14.3.1 Confirmation of Minutes – Council Meeting 17 March 2014 10

04/14.2.0 PUBLIC QUESTION TIME

04/14.3.0 CONFIRMATION OF MINUTES

04/14.3.1 Confirmation of Minutes – Council Meeting 17 March 2014 OFFICER’S RECOMMENDATION: That the minutes of the Council Meeting held on the 17 March 2014 be confirmed.

04/14.3.2 Confirmation of Minutes – Special Council Meeting 7 April 2014

OFFICER’S RECOMMENDATION: That the minutes of the Special Council Meeting held on the 7 April 2014 be confirmed.

04/14.4.0 COUNCIL WORKSHOPS HELD SINCE 17 MARCH 2014 COUNCIL MEETING

There was a Council Workshop held on Monday 7 April and the following items were listed for discussion as well as a presentation from the Healthy House and Acting Police Inspector Bob Baker:

Request for Waste Fee Reduction

Rate Recovery Action

Review of Debt Collection Policy

Review of Telephone Answering Procedure Policy

Recreational Vehicle (RV) Policy

Town Maintenance Levels of Service

Memorial Gardens

Beauty Bay Landslide Update

Kerb and Guttering Future Operations

Bridge Programs Update

Alternative Tip Sites

Capital Works Management

Walkway from Weldborough

Titley Shack – Binalong Bay

Trafalgar Track Upgrade for Oceania 2015 – Orienteering Event

Review of Council Awards Policy

Review of Council Fee Remission of Building and Development Fees for Community Groups Policy

Review of Community Facility Hire Policy

Review of Community Grants/Assistance policy

| 04/14.3.2 Confirmation of Minutes – Special Council Meeting 7 April 2014 11

Review of Banner Pole Hire Policy

Review of Community Engagement Policy

Rural Resource Zone

Ball Court Facility

Review – Elected Members Allowances and Support Policy

Proposed NBN Tower at Beaumaris

04/14.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE

Section 48 or 55 of the Local Government Act 1993 requires that a Councillor or Officer who has an interest in any matter to be

discussed at a Council Meeting that will be attended by the Councillor or Officer must disclose the nature of the interest in a written notice given to the General Manager before the meeting; or at the meeting before the matter is discussed.

A Councillor or Officer who makes a disclosure under Section 48 or 55 must not preside at the part of the meeting relating to the matter; or participate in; or be present during any discussion or decision making procedure relating to the matter, unless allowed by the Council.

04/14.6.0 PETITIONS

| 04/14.7.1 Notice of Motion – Collection of Unrestrained Dogs – Clr M Tucker 12

04/14.7.0 NOTICES OF MOTION

04/14.7.1 Notice of Motion – Collection of Unrestrained Dogs – Clr M Tucker

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council needs to train up two (2) of its employees to be able to collect unrestrained dogs. SUBMISSION IN SUPPORT OF MOTION: We used to have a local dog catcher employed with Council, now we don’t and the person who does it only comes once a week. This situation is unacceptable unless we have trained staff to fill in when the dog catcher is not here. I have been asked by farmers what do they do with stray dogs on their property when they catch them, farmers only shoot dogs as a last resort if they catch them killing stock. I have a farmer who has caught a dog and put the dog in his back yard only to be told by Council that he has to keep the dog until the dog catcher comes next week as they won’t collect a unrestrained dog, even though its locked up in a yard. This then puts the onus on the farmer to make a decision to feed and water or shoot the dog, it’s not acceptable. GENERAL MANAGERS COMMENTS:

| 04/14.7.2 Notice of Motion – Disposal Policy – Clr R Johns 13

04/14.7.2 Notice of Motion – Disposal Policy – Clr R Johns MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council draft a disposal policy for the sale of surplus items/goods/machinery and the like. SUBMISSION IN SUPPORT OF MOTION: This Council has a procurement policy but not a disposal policy. With this motion the transactions of Council will be open and transparent and close the financial loop. It will also allow Councillors the opportunity to review the disposal of Council owned assess and raise any questions that might arise. GENERAL MANAGERS COMMENTS:

| 04/14.7.3 Notice of Motion – Donation to Pyengana Church – Clr M Tucker 14

04/14.7.3 Notice of Motion – Donation to Pyengana Church – Clr M Tucker

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That the Break O Day Council make a donation of $$ (to be decided by Council) towards the repairs of the Pyengana Church. SUBMISSION IN SUPPORT OF MOTION: As I have previously said at the last Council meeting I was expecting a letter of request for a donation from Council to go towards the repair of the Pyengana Church, the St Michaels and All Angels Church is 120 years old, it was opened by Bishop Montgomery on the 9th of September 1894. The Church is in need of maintenance, this has been done over many years by the people of Pyengana and now the time has come to re-roof and weather proof the Church for future generations. Pledges from people all over who have family and connections with Pyengana are being sought and the" Anglican Parish of Break O Day" are responsible for the collection and payments for the repairs to the Church. GENERAL MANAGERS COMMENTS:

| 04/14.7.4Notice of Motion – Eddystone Point Lighthouse 125 Year Celebration – Clr M Tucker 15

04/14.7.4 Notice of Motion – Eddystone Point Lighthouse 125 Year Celebration – Clr M Tucker

MOTION: That Council provide in principle support for the Eddystone Point Lighthouse 125 Year Celebration. SUBMISSION IN SUPPORT OF MOTION: Eddystone Point Lighthouse is 125 years old this year and there is a committee trying very hard to work with the Aboriginal Land Council of Tasmania (ALCT) and AMSAR to have a days celebration to mark the milestone . At present there is not a firm date set as it needs to be agreed by the other parties, however it is of significance to Break O Day and when things are confirmed date wise, the committee would like Break O Day Council to be a part of the Celebration and help where possible. Once further details of the celebrations are known a further report will be made to Council outlining specific requests if required. GENERAL MANAGERS COMMENTS:

| 04/14.8.1 Status of Council Quarries – Clr M Tucker 16

04/14.8.0 COUNCILLORS QUESTIONS ON NOTICE

04/14.8.1 Status of Council Quarries – Clr M Tucker To the General Manager, What is the status of our own Council Quarries re - access and management arrangements, are we able to use our own materials from our own Quarries or are we going to continue to buy in materials. Reply Council currently has sufficient gravel resources for routine maintenance and re-sheeting of its roads in the short-term. We have purchased minor amounts from local suppliers in St Helens for unsealed roads pothole patching. In the medium to long term, we are planning to excavate more from our quarries to ensure stockpiles for future maintenance work and re-sheet projects.

04/14.9.0 COUNCILLORS QUESTIONS WITHOUT NOTICE Regulation 29 of the Local Government (Meeting Procedures) Regulations 2005 specifies that in putting a Question Without Notice a Councillor must not offer an argument or opinion, draw any inference or make any imputations except so far as may be necessary to explain the question. The Chairperson must not permit any debate of a Question without Notice or its answer.

04/14.10.0 MAYOR’S & COUNCILLORS COMMUNICATIONS

04/14.10.1 Mayor’s Communications for Period Ending 23 April 2014 Mayor Sarah Schmerl has been on leave from Monday 3 March 2014 and Deputy Mayor Hannah Rubenach was Acting Mayor.

19.03.14 Launceston – Local Government Association of Tasmania (LGAT) Meeting

20.03.14 St Helens – Gary McMurtrie – Healthy House

23.03.14 St Helens – RSL Annual Reunion Lunch

27.03.14 St Helens – Meeting St Helens Progress Association

02.04.14 St Marys – Meeting with residence at St Marys Town Hall

07.04.14 St Helens Fingal

– Council Workshop – Special Council Meeting – Greater Esk Tourism (GET) Meeting

08.04.14 Scamander – NRM Committee Meeting

17.04.14 St Helens – Opening of the Break O’Day Stitchers Exhibition

23.04.14 St Helens – Council Meeting

| 04/14.10.2 Councillors Reports for Period Ending 23 April 2014 17

04/14.10.2 Councillors Reports for Period Ending 23 April 2014 This is for Councillors to provide a report for any Committees they are Council Representatives on and will be given at the Council Meeting.

St Helens and Districts Chamber of Commerce and Tourism – Mayor Sarah Schmerl/Clr Margaret Osborne

NRM Special Committee – Deputy Mayor Hannah Rubenach

Business Enterprise Centre (BEC) – Mayor Sarah Schmerl

Star FM – Clr Reon Johns

Barway Committee – Clr John McGiveron

Regional Tourism Organisation (RTO) – Clr Margaret Osborne

Binalong Bay Foreshore Master Plan – Community Reference Group – Clr Glenn McGuinness

04/14.10.3 Mayor’s and Councillor’s Items Outstanding Reports:

Motion Number

Meeting Date Council Decision Comments

Nil

| 04/14.11.1 Corporate Services – Strategic Plan Activity Report 18

04/14.11.0 BUSINESS AND CORPORATE SERVICES

04/14.11.1 Corporate Services – Strategic Plan Activity Report

INFORMATION

Goal: Leadership and Governance Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategies Activities Measure of Success

Maintain financial viability and accountability in budgeting and administration

1. Annually review and publicly report outcomes of strategic plan in Council’s annual report

2. Review format and content of

budget statements and financial reports for elected Council and community to ensure they are easy to follow but have a strategic focus

3. Ensure service standards

embodied in asset management plans are affordable and cost effective

4. Develop, implement and maintain a

sustainable rating policy

5. Key projects emanating from the strategic plan are documented and implementation plans prepared

Standardise report formats being used for budget and financial reporting, monthly and annually. Rating policy reviewed and adopted annually. Rating increments reviewed in the Long Term Financial Plan.

Continuously strive quality, responsive customer service and enhancement of image of Council

1. Establish a cross departmental service quality group that represents all activities of Council

2. Review the Customer Service Charter that includes best practice service standards

Charter reviewed annually for adoption by Council.

Maintain workforce standards and procedures that ensure that the occupational health safety and welfare of employees, contractors and public is protected and enhanced

1. Demonstrate clear management commitment to high level OHS&W and risk management performance

2. Review existing OH&S policies and procedures

3. Review existing risk management

practices

Risk Management Framework and Policy implementation to be completed. Procedure being reviewed to be in line with new Legislation. Risk Register reviewed by Managers and reported on.

| 04/14.11.1 Corporate Services – Strategic Plan Activity Report 19

Goal: Economic Development Achieve sustainable economic development.


Develop and implement initiatives for appropriate tourism in the region

1. Develop a tourism strategy (Link to MMP) that would include but not be limited to:-

The region is established as a key tourist destination and business investment centre

Recognition of the economic benefits of tourism and its interrelationships with the community sense of place and environmental values

2. Work with Tourism Tasmania and

key agencies to promote the municipality attractions

3. Review the Visitor Information

Centre operation and prepare business plan

Operational options reported to Council for review.

| 04/14.11.2 Monthly Financial Report 20

04/14.11.2 Monthly Financial Report

ACTION INFORMATION PROPONENT Council Officer

OFFICER David Doyle, Finance Manager

FILE REFERENCE 018\018\001\

ASSOCIATED REPORTS AND DOCUMENTS

Nil

OFFICER’S RECOMMENDATION: That the following reports for the month ending 31 March 2014 be received:

1. Trading Account Summary 2. Profit and Loss Statements 3. Financial Position 4. Cash Flow 5. Capital Expenditure

INTRODUCTION: Presented to Council are the monthly financial statements. PREVIOUS COUNCIL CONSIDERATION: Council considers financial reports on a monthly basis. OFFICER’S REPORT: The financial statements as shown below show the financial position of Council as at 31 March 2014.


Trading Account Summary

Council's current position for the month ending 31 Mar 2014 is summarised as follows:-

CASH AT BEGINNING OF PERIOD 5,355,532

TOTAL INCOME FOR PERIOD 363,113

LOAN FUNDS

TOTAL AVAILABLE FUNDS 5,718,645

LESS TOTAL EXPENDITURE 1,093,029

CASH AT END OF PERIOD 4,625,616

OUTSTANDING SUNDRY DEBTORS 60 DAYS & OVER 17,976

N.B. Cashflows in the short term are not equivalent to accounting surplus or deficit and therefore cash flows in the above statement will not necessarily equal figures shown elsewhere in this report.


Break O'Day Council

Income Statement

As at 31 Mar 2014

2012-2013 Actual

2013-2014 Actual to

date

2013-2014 Budget - Original

2013-2014 Budget - Revised

December

INCOME Rates and Charges 6,882,228 7,274,100 7,345,000 7,345,000

User Charges 784,754 458,658 775,200 779,200

Grants 1,403,083 1,409,395 1,384,200 1,779,200

Reimbursements 61,980 31,708 27,000 27,000

Other Income 208,709 167,704 190,000 260,000

Investment Income 324,912 216,103 584,000 649,600

Total Income 9,665,666 9,557,667 10,305,400 10,840,000

FAGS grant funds received in advance 1,323,714 0 1,324,000 1,324,000

Capital Income Capital grants 1,033,060 113,228 450,000 820,500

Profit or Loss on Sale of Assets (41,097) 100,495 0 100,000

Total Income 11,981,343 9,771,390 12,079,400 13,084,500

EXPENSES Employee Expenses 3,613,996 2,974,562 4,067,557 4,017,557

Materials and Services 4,104,716 2,800,542 4,323,175 4,339,775

Depreciation and amortisation 3,361,372 2,489,765 3,142,168 3,322,168

Other expenses 720,068 698,578 645,700 832,300

Strategic Projects c/f 2012/13 563,764 114,151 368,200 235,700

Total Expenses 12,363,916 9,077,599 12,546,800 12,747,500

Net Surplus\(Deficit) (382,573) 693,791 (467,400) 337,000


Break O’Day Council

Profit & Loss Statement

As at 31 Mar 2014

Month Actual

Year to Date

Actual


Dec

% of Annual Budged

used

Comments

1600 Revenues

1611 General Rate - 5,792,120 5,815,000 100%

1612 Waste Charges - 892,929 913,000 98%

1613 Fire Levy - 281,449 283,000 99%

1614 Tips & Transfer Stations 8,124 74,890 100,000 75%

1616 Early Settlement Discounts (20) (88,411) (86,000) 103%

1617 Wheelie Bin Charges - 321,123 320,000 100%

Total Rates 8,104 7,274,100 7,345,000 99%

1622 Inspection Fees 305 3,174 11,000 29%

1623 Health/Food Licence Fees and Fines

78 164 14,000 1% Annual - June/July

1624 Immunisations - - 1,000 0% Annual - April

1626 Place of Assembly Licence - 305 2,000 15%

Total Environmental Health 383 3,643 28,000 13%

Municipal Inspector

1631 Kennel Licences 60 205 1,200 17%

1632 Dog Registrations 345 9,342 50,000 19% Annual - May

1633 Dog Impoundment Fees & Fines

255 1,920 3,500 55%

1634 Dog Replacement Tags 4 64 100 64%

1635 Caravan Fees and Fines - 466 32,744 40,000 82% Annual fees

1636 Fire Abatement Charges 436 1,655 6,000 28%

1637 Infringement Notices 481 12,597 9,000 140% Dog infringements

Total Municipal inspector 1,115 58,526 109,800 53%

Building Control Fees

1641 Building Fees 1,982 22,407 30,000 75%

1642 Plumbing 1,550 18,525 24,000 77%

1643 Building Search Fees 180 960 1,200 80%

1644 Permit Administration 1,075 8,498 18,000 47%

1645 Building Inspections 2,727 27,098 40,000 68%

1646 Plumbing Inspections - 568 -

1647 Certificates of Likely Compliance

1,391 15,246 60,000 25%

1651 Development Application Fees

2,555 28,060 47,000 60%

1652 Planning Scheme - - 15,000 0%

1653 Subdivision Fees 450 1,950 6,000 33%


Month Actual

Year to Date

Actual


Dec

% of Annual Budged

used

Comments

1654 Advertising Fee 2,400 24,582 43,500 57%

1655 Adhesion Orders - 420 400 105%

1656 Engineering Fees - - 5,000 0%

1657 Public Open Space - 15,395 -

1658 Illegal Building Fees 260 520 1,000 52%

Total Planning & Building Control Fees

14,570 164,229 291,100 56%

Government Fees Levies

1661 B.C.I Training Levy 998 18,532 35,000 53%

1662 Building Permit Levy 499 9,112 18,000 51%

1663 132 & 337 Certificates 5,281 49,983 62,000 81%

1665 SES Contributions - - 3,300 0%

Total Government Fees Levies

6,778 77,627 118,300 66%

Investment Income

1671 Interest Income 13,623 146,018 230,000 63%

1674 Guarantee Fees - TasWater - 25,688 25,600 100%

1675 Tax Equivalents - TasWater - 44,397 44,000 101%

1676 Dividends - TasWater - - 350,000 0% Annual dividend

Total Investment Income 13,623 216,103 649,600 33%

Sales Hire & Commission

1681 Sales 17,804 63,582 106,000 60%

1682 Commission 3,499 11,600 15,500 75%

1683 Equipment Hire 91 373 500 75%

1684 Facilities and Hall Hire 3,264 26,028 40,000 65%

1685 Facilities Leases 11,004 52,041 70,000 74%

1686 Public Liability Blanket Cover - 109 -

1687 History Room Other Income 155 901 -

Total Sales Hire & Commission

35,817 154,634 232,000 67%

Other Income

1761 Late Payment Penalties inc Interest

5,553 86,629 120,000 72%

1763 Contributions 52,099 52,099 70,000 74%

1766 Private Works - 9,282 40,000 23%

1767 Cemetery 1,799 14,813 30,000 49%

1768 Miscellaneous Income 382 4,881 -

Total Other Income 59,833 167,704 260,000 65%


Month Actual

Year to Date

Actual


Dec

% of Annual Budged

used

Comments

Reimbursements

1771 Collection Costs - 669 2,000 33%

1773 Workers Comp. Recoveries 1,084 1,415 13,000 11%

1775 Roundings - 0 - 11 -

1776 Miscellaneous Reimbursements

979 7,956 12,000 66%

1778 GST free reimbursements 1,244 21,678 -

Total Reimbursements 3,308 31,708 27,000 117%

Gain or Loss on Sale of Assets

1781 Profit or Loss on Sale of Assets

- 100,495 100,000 100%

Total Gain or Loss on Sale of Assets

- 100,495 100,000 100%

Grant Income

1792 Federal Grants Revenue - 1,285,395 1,744,700 74%

1794 State Grants Revenue 100,000 100,000 - Mountain Bike Track

1796 Other Grants Revenue - 24,000 34,500 70%

Total Operating Grants 100,000 1,409,395 1,779,200 79%

1791 Federal Grants Capital - 103,955 736,200 14% Roads to Recovery

1795 Other Grants Capital - 9,273 84,300 11%

Total Capital Grants - 113,228 820,500 14%

Total Revenue 243,530 9,771,390 11,760,500 83%

Expenses

Employee Costs

1811 Salaries and Wages 329,418 1,995,847 2,723,078 73%

1812 On Costs 144,366 960,483 1,278,568 75%

1813 Overtime Payments 2,011 18,232 15,911 115%

Total Employee Costs 475,796 2,974,562 4,017,557 74%

Energy Costs

1851 Electricity 37,496 126,177 205,800 61%

Total Energy Costs 37,496 126,177 205,800 61%


Month Actual

Year to Date

Actual


Dec

% of Annual Budged

used

Comments

Materials and Contracts

1861 Advertising 75 30,851 37,735 82%

1862 Accom Receipts & Park Passes - Hist Rm

1,043 6,884 7,000 98%

1863 Bank Charges - GST 1,734 15,414 18,000 86%

1864 Books Manuals Publications 93 5,148 7,250 71%

1865 Catering 766 13,322 19,800 67%

1866 Bank Charges - FREE 99 1,857 1,500 124% Annual guarantee fee

1867 Computer Hardware Purchase

2,892 18,976 4,000 474% Includes IPhones & IPads

1868 Computer Software Purchase

- 562 3,000 19%

1869 Computer Internet Charges 118 1,063 2,000 53%

1870 Computer Licence and Maintenance Fees

3,042 100,412 120,000 84% 6 monthly

1871 Commission Paid - 1,207 - Property sales commission paid

1872 Corporate Membership - 107,506 109,400 98% LGAT (annual) & NTD (6 months)

1873 Debt Collection 638 7,198 14,000 51%

1875 Public Liability Insurance - - 2,500 0%

1876 Stock Purchases for Resale 3,834 12,690 18,000 70%

1890 Equipment Hire and Leasing 4,478 32,387 42,200 77%

1891 Equipment Maintenance and Minor Purchases

828 14,174 20,000 71%

1893 Internet Billpay Costs 654 4,894 7,000 70%

1895 Licensing and Licence Costs - 10,159 30,350 33%

1896 Land and Building Rental or Leasing Costs

- 7,895 8,900 89%

1897 Materials 15,815 161,305 124,200 130%

1898 Phone Calls Rental Fax 6,401 28,789 41,280 70%

1899 Postage/Freight 1,688 28,302 29,600 96%

1900 Printing/Laminating 2,155 21,192 14,160 150% Includes some stationery

1901 Property Insurance - 76,051 73,800 103% Annual premium

1902 Room Hire - 4,595 6,500 71%

1904 Royalties and Copyright Licences

- 1,141 10,000 11%

1905 Stationery 823 8,477 13,500 63%

1906 Water and Property rates Payable

17,160 38,689 40,000 97%

1908 Petty Cash Differences Written Off

- - -

Total Materials and Contracts

64,336 761,140 825,675 92%


Month Actual

Year to Date

Actual


Dec

% of Annual Budged

used

Comments

Contractor Costs

1971 Building/Works Contractors 48,339 310,544 304,000 102%

1972 Cleaning Contractors 17,287 161,579 190,000 85%

1973 Waste Management Contractors

- 762,163 1,050,000 73%

Total Contractor Costs 65,625 1,234,286 1,544,000 80%

Professional Fees

1991 Analysis Fees 232 1,135 2,000 57%

1992 Audit Fees - 25,722 30,000 86%

1993 Legal Fees 1,909 21,091 20,000 105%

1995 Revaluation Fees- Municipal only

- 11,158 28,000 40%

1996 Professional Fees - Grant funded

- - 177,300 0%

1997 Professional Fees - 2013/14 Strategic Projects

76,324 74,278 420,000 18%

1998 Other Professional Fees - 19,156 158,549 424,000 37%

Total Professional Fees 59,308 291,932 1,101,300 27%

Plant Hire

2101 Plant Hire - Internal 92,883 583,818 742,000 79%

2102 Plant Hire - External - 443 10,000 4%

2103 Registration and MAIB - 34,626 36,800 94% Annual cost

2104 Insurance Premiums - 19,135 21,700 88% Annual premium

2105 Plant Repairs & Maintenance 10,993 68,363 141,500 48%

2140 Plant Hire Recovered (103,215) (684,048) (822,000) 83%

2141 Fuel 13,631 106,822 187,000 57%

2142 Fuel Credit - (6,792) (15,000) 45%

Total Plant Hire 14,292 122,366 302,000 41%

Government Fees & Levies

2255 Fire Levy 70,702 212,107 283,000 75%

2257 Building Permit Levy 2,835 9,604 15,000 64%

2258 Land Tax - 25,980 33,000 79%

2259 Training Levy 1,495 16,950 30,000 57%

Total Government Fees and Levies

75,032 264,641 361,000 73%

Depreciation

2304 Depreciation Historical Assets

14 126 168 75%

2305 Depreciation Buildings 12,483 113,179 165,000 69%

2306 Depreciation Roads and Streets

155,000 1,380,000 1,870,000 74%


Month Actual

Year to Date

Actual


Dec

% of Annual Budged

used

Comments

2307 Depreciation Bridges 27,210 318,423 400,000 80%

2308 Depreciation Plant & Equipment

32,124 307,973 400,000 77%

2310 Depreciation Stormwater Infrastructure

22,000 192,000 265,000 72%

2311 Depreciation Furniture 7,657 68,603 78,500 87%

2312 Depreciation Land Improvements

12,208 109,462 143,500 76%

2313 Amortisation of Municipal Valuation

- - -

Total Depreciation 268,696 2,489,765 3,322,168 75%

Other Expenses

Interest Payable - 67,498 167,100 40%

Grants and Community Support Given

34,329 115,464 112,700 102%

Rate Remissions - 379,538 380,000 100% Farmers remissions

Revenue foregone by donation

- (4,838)

Waiver of Fees and Lease etc

- 9,157 4,000 229% Binalong Bay shack lease

Refunds/Reimbursements 4,715 10,249 -

Council Member Allowances 13,736 111,821 148,500 75%

Council Member Expenses 807 9,689 20,000 48%

Total Other Expenses 53,587 698,578 832,300 84%

Total Expenses 1,114,168 8,963,448 12,511,800 72%

FAGS grant funds received in advance

- - 1,324,000

Net Surplus\(Deficit) before Capital amounts

(870,638) 694,714 (247,800) LTFP ($600k)

Capital Grants - 113,228 820,500

Strategic Projects C/f 2012/13

(32,380) (114,151) (235,700) Carried Forward - from Reserves

Net Surplus\(Deficit) (903,018) 693,791 337,000 LTFP $6k

Strategic Projects C/f 2012/13

CSTRAT045 Economic Strategy - 1,631 -

CSTRAT043 Nat Disaster Resilience Program (Stormwater)

1,398 1,398 -

CSTRAT046 Binalong Bay Masterplan - 21,300 -

CSTRAT035 Kirwans Beach Master Plan -

CSTRAT035A Kirwans Beach Master Plan -


Month Actual

Year to Date

Actual


Dec

% of Annual Budged

used

Comments

CSTRAT059 Land Use Strategy 2,874 6,347 -

CSTRAT039 Lower George floodplan risk study

-

CSTRAT036 St Helens Sport complex business plan

-

CSTRAT009 St Helens Town Structure plan

-

CSTRAT037 St Marys Arts centre business plan

-

CSTRAT038 Stormwater management plan

9,300 20,270 -

CSTRAT047 Landfill Rehabilitation -

CSTRAT044 Transport master plan - 14,160 -

CSTRAT040 Georges Bay Foreshore management plan

- 1,440 -

CSTRAT042 Organisation structure review -

CSTRAT012 Marine Infrastructure - 6,155 -

13,572 72,701 204,000

Municipal management plan

CSTRAT002 Mun management plan 4,794 11,087 -

CSTRAT041 St Helens Promenade Plan -

CSTRAT048 Binalong Bay Coastal Access Concept Design

-

CSTRAT049 Coast Park Plan 2,733 5,922 -

CSTRAT050 Recreation & Open Space Development Plan

1,634 3,541 -

CSTRAT051 Community Infrastructure & Design Guidelines

450 975 -

CSTRAT052 Urban Design Framework 5,007 7,389 -

CSTRAT053 St Helens & St Marys Traffic Management Strategy

- 3,460 -

CSTRAT054 Civic Centre - Feasibility Study

1,290 2,795 -

CSTRAT055 Climate Change 2,284 4,041 -

CSTRAT056 Airstrip Redevelopment Strategy

615 1,333 31,700

CSTRAT058 Arts & Cultural Strategy - 908 -

18,808 41,450 31,700

TOTAL STRATEGIC PROJECTS

32,380 114,151 235,700


Break O'Day Council

Profit And Loss Statement

As at 31 Mar 2014

Month Actual

Year to Date

Actual


December Comments

Business & Corporate Services Total Rates - - -

Total Environmental Health - - - Total Municipal inspector - - - Total Planning And Building Control Fees - - - Total Government Fees Levies - - - Total Investment Income 13,623 216,103 649,600 TasWater

Total Sales Hire and Commission 803 4,422 6,000 Total Other Income - - - Total Reimbursements 1,244 10,551 - Total Gain or Loss on Sale of Assets - (5,905) - Total Operating Grants - - 400,000 Total Capital Grants - - - Total Revenue 15,670 225,171 1,055,600

Total Employee Costs 88,412 534,759 643,780 Total Energy Costs 219 4,386 5,800 Total Materials and Contracts 18,085 244,627 293,335 Total Contractor Costs 753 6,294 7,250 Total Professional Fees 351 10,705 420,000

Total Plant Hire 851 8,938 19,800 Total Government Fees and Levies - 133 - Total Depreciation 8,199 72,378 81,439 Total Other Expenses - 10,792 4,000 Total Expenses 116,871 893,013 1,475,404

Net Surplus\(Deficit) before Capital Income (101,201) (667,842) (419,804) Net Surplus\(Deficit) (101,201) (667,842) (419,804)


Month Actual

Year to Date

Actual


December Comments

Development Services Total Rates - - -

Total Environmental Health 383 3,643 28,000 Total Municipal inspector (29) 35,867 55,000 Total Planning And Building Control Fees 14,570 164,229 291,100 Total Government Fees Levies 6,778 77,627 53,000 Total Investment Income - - - Total Sales Hire and Commission 93 773 2,000 Total Other Income - 4,071 - Total Reimbursements 256 312 - Total Gain or Loss on Sale of Assets - 6,801 - Total Operating Grants - 24,000 34,500 Total Capital Grants - - - Total Revenue 22,050 317,323 463,600

Total Employee Costs 69,235 520,368 864,697 Total Energy Costs - - - Total Materials and Contracts 862 21,901 29,020 Total Contractor Costs - - 1,000 Total Professional Fees 11,318 56,541 76,200 Total Plant Hire 1,533 16,156 15,100 Total Government Fees and Levies 4,329 26,554 45,000 Total Depreciation 1,285 11,623 10,720 Total Other Expenses 4,715 13,611 1,000 Total Expenses 93,276 666,755 1,042,737



Month Actual

Year to Date

Actual


December Comments

Community Services Total Rates - - -

Total Environmental Health - - - Total Municipal inspector - - - Total Planning And Building Control Fees - - - Total Government Fees Levies - - 3,300 Total Investment Income - - - Total Sales Hire and Commission 27 227 500 Total Other Income - - - Total Reimbursements 225 680 - Total Gain or Loss on Sale of Assets - - - Total Operating Grants 100,000 376,719 76,700 Total Capital Grants - 93,250 177,500 Total Revenue 100,253 470,876 258,000

Total Employee Costs 23,817 148,070 235,467 Total Energy Costs - - - Total Materials and Contracts 476 16,811 51,400 Total Contractor Costs - - - Total Professional Fees 2,068 17,977 245,300 Total Plant Hire 1,476 17,083 14,510 Total Government Fees and Levies - - - Total Depreciation 1,407 13,419 14,801 Total Other Expenses 34,329 111,519 111,700 Total Expenses 63,574 324,879 673,178

Net Surplus\(Deficit) before Capital Income 36,679 52,747 (592,678) Net Surplus\(Deficit) 36,679 145,997 (415,178)


Month Actual

Year to Date

Actual


December Comments

Works and Infrastructure Total Rates 8,124 1,288,942 1,333,000

Total Environmental Health - - - Total Municipal inspector 1,145 22,659 54,800 Total Planning And Building Control Fees - - - Total Government Fees Levies - - - Total Investment Income - - - Total Sales Hire and Commission 14,389 78,714 115,000 Total Other Income 53,898 76,477 140,000 Total Reimbursements 1,582 17,289 15,000 Total Gain or Loss on Sale of Assets - 79,695 100,000 Total Operating Grants - 567,884 658,000 Total Capital Grants - 19,978 643,000 Total Revenue 79,138 2,151,637 3,058,800

Total Employee Costs 220,217 1,229,776 1,617,499 Total Energy Costs 37,277 120,177 194,000 Total Materials and Contracts 30,112 253,627 224,520 Total Contractor Costs 64,340 1,223,056 1,530,900 Total Professional Fees 20,653 138,459 205,500 Total Plant Hire 10,016 75,143 242,890 Total Government Fees and Levies - 22,665 33,000 Total Depreciation 255,394 2,366,201 3,187,457 Total Other Expenses - 69,456 167,100 Total Expenses 638,009 5,498,560 7,402,866

Net Surplus\(Deficit) before Capital Income (558,871) (3,366,900) (4,987,066) Net Surplus\(Deficit) (558,871) (3,346,922) (4,344,066)


Month Actual

Year to Date

Actual


December Comments

Visitor Information Centre Total Rates - - -

Total Environmental Health - - - Total Municipal inspector - - - Total Planning And Building Control Fees - - - Total Government Fees Levies - - - Total Investment Income - - -

Total Sales Hire and Commission

17,393

61,429

97,000 Total Other Income - - - Total Reimbursements - 32 - Total Gain or Loss on Sale of Assets - - - Total Operating Grants - - - Total Capital Grants - - - Total Revenue 17,393 61,461 97,000

Total Employee Costs 13,439 88,568 134,650 Total Energy Costs - 1,614 6,000 Total Materials and Contracts 7,657 29,692 28,700 Total Contractor Costs 532 5,187 4,850 Total Professional Fees - 176 10,000 Total Plant Hire 113 293 - Total Government Fees and Levies - 1,193 - Total Depreciation 1,527 13,743 11,942 Total Other Expenses - - - Total Expenses 23,268 140,464 196,142



Month Actual

Year to Date

Actual


December Comments

Governance and Members Expenses Total Rates (20) 5,985,158 6,012,000

Total Environmental Health - - - Total Municipal inspector - - - Total Planning And Building Control Fees - - - Total Government Fees Levies - - 62,000 Total Investment Income - - - Total Sales Hire and Commission 3,111 9,068 11,500 Total Other Income 5,934 87,156 120,000 Total Reimbursements (0) 2,843 12,000 Total Gain or Loss on Sale of Assets - 19,904 - Total Operating Grants - 440,791 610,000 Total Capital Grants - - - Total Revenue 9,025 6,544,920 6,827,500

Total Employee Costs 60,675 453,022 521,464 Total Energy Costs - - - Total Materials and Contracts 7,144 194,482 198,700 Total Contractor Costs - (250) - Total Professional Fees 57,297 182,224 380,000 Total Plant Hire 304 4,754 9,700 Total Government Fees and Levies 70,702 214,096 283,000 Total Depreciation 884 12,401 15,809 Total Other Expenses 14,543 493,200 548,500 Total Expenses 211,550 1,553,928 1,957,173

Net Surplus\(Deficit) before Capital Income (202,525) 4,990,992 4,870,327 Net Surplus\(Deficit) (202,525) 4,990,992 4,870,327


Month Actual

Year to Date

Actual


December Comments

Council Total Total Rates 8,104 7,274,100 7,345,000

Total Environmental Health 383 3,643 28,000 Total Municipal inspector 1,115 58,526 109,800 Total Planning And Building Control Fees 14,570 164,229 291,100 Total Government Fees Levies 6,778 77,627 118,300 Total Investment Income 13,623 216,103 649,600 Total Sales Hire and Commission 35,817 154,634 232,000 Total Other Income 59,833 167,704 260,000 Total Reimbursements 3,307 31,707 27,000 Total Gain or Loss on Sale of Assets - 100,495 100,000 Total Operating Grants 100,000 1,409,395 1,779,200 Total Capital Grants - 113,228 820,500 Total Revenue 243,530 9,771,390 11,760,500

Total Employee Costs 475,796 2,974,562 4,017,557 Total Energy Costs 37,496 126,177 205,800 Total Materials and Contracts 64,336 761,140 825,675 Total Contractor Costs 65,625 1,234,286 1,544,000 Total Professional Fees 59,308 291,932 1,101,300 Total Plant Hire 14,292 122,366 302,000 Total Government Fees and Levies 75,032 264,641 361,000 Total Depreciation 268,696 2,489,765 3,322,168 Total Other Expenses 53,587 698,578 832,300 Total Expenses 1,114,168 8,963,448 12,511,800

FAGS grant funds received in advance - - 1,324,000 Net Surplus\(Deficit) before Capital Income (870,638) 694,714 (247,800) LTFP ($600k)

Strategic Projects (32,380) (114,151) (235,700) Carried Forward - from Reserves

Capital Income - 113,228 820,500 Net Surplus\(Deficit) (903,018) 693,791 337,000 LTFP $6k


Break O'Day Council

Financial Position

As at 31 Mar 2014

2012-2013 Actual

2013-2014 Actual to date


2013-2014 Budget - Revised December

Current Assets Cash 5,415,769 4,625,616 3,099,332 3,027,212

Receivables 654,322 1,691,287 600,000 600,000

Inventories 110,118 119,113 65,000 65,000

Other Current Assets 34,355 152,353 5,000 5,000

Total Current Assets 6,214,564 6,588,369 3,769,332 3,697,212

Non-Current Assets Property Plant and Equipment 109,207,787 108,929,998 102,068,654 102,577,974

Investment in Ben Lomond 37,399,645 37,399,645 36,481,806 36,481,806

Other Non-Current Assets 89,600 - 448 7,000 7,000

Total Non -Current Assets 146,697,032 146,329,195 138,557,460 139,066,780

Total Assets 152,911,596 152,917,564 142,326,792 142,763,992

Current Liabilities Payables 1,259,865 651,962 850,000 850,000

Interest Bearing Liabilities 38,092 0 154,367 154,367

Provisions 509,105 501,840 430,000 430,000

Total Current Liabilities 1,807,062 1,153,801 1,434,367 1,434,367

Non-Current Liabilities Interest Bearing Liabilities 1,261,908 1,261,908 4,852,587 4,852,587

Provisions 129,531 123,502 215,000 215,000

Total Non-Current Liabilities 1,391,439 1,385,411 5,067,587 5,067,587

Total Liabilities 3,198,501 2,539,212 6,501,954 6,501,954

Net Assets 149,713,095 150,378,351 135,824,838 136,262,038

EQUITY Accumulated surplus 16,064,144 18,974,037 19,079,541 19,170,210

Asset revaluation reserve 132,213,948 130,774,706 116,462,219 116,462,219

Other reserves 1,435,003 629,609 283,078 629,609

TOTAL EQUITY 149,713,095 150,378,351 135,824,838 136,262,038

Other Reserves - detailed separately 1,435,003 629,609 283,078 629,609

Employee Provisions 554,290 550,000 550,000 550,000

Unallocated accumulated surplus 3,426,476 3,446,007 2,266,254 1,847,603

Total cash available 5,415,769 4,625,616 3,099,332 3,027,212

Note: This reflects the cash position and does not include Payables and Receivables


Break O'Day Council

Other Reserves

As at 31 Mar 2014

Other Reserves 1/7/2013

Reserves new 2013-

2014

Reserves Allocated 2013-2014 Remaining

Public Open Space Binalong Bay 56,571 14,931

71,502

Beaumaris 4,676 231

4,907

Scamander 23,165

23,165

St Helens 26,027

26,027

Stieglitz 6,752

6,752

Total Public Open Space 117,191 15,162 132,353

Facilities and Property Reserve 278,976

278,976

Community Development 12,500

12,500

SES MAIB Reserve 21,448

(21,448) -

137 Trust Seizures 190,460

190,460

Grant Proceeds Reserve Georges catchment & estuary program 20,120

(4,800) 15,320

Bay of Fires interpretation site 112,480

(112,480) -

Learner driver 8,619

(8,619) -

Digital Hubs 156,507

(156,507) -

Digital Local Govt 12,431

(12,431) -

Airstrip redevelopment 31,693

(31,693) -

Trail of Tin Dragon 195,000

(195,000) -

Other 4,578

(4,578) -

Roads to recovery 273,000

(273,000) -

Total Grant Reserves 814,428 - 15,320

Total Other Reserves 1,435,003 15,162 (820,556) 629,609


Break O'Day Council

Cash Flow

As at 31 Mar 2014

2012-2013

Actuals 2013-2014

Actuals



December Comments

CASH FLOWS FROM OPERATING ACTIVITIES

RECEIPTS Operating Receipts 10,155,413 8,432,244 10,305,400 10,840,000

FAGS received in advance 1,323,714 -

- Flood relief grants from 2011/12 received

2012/13 2,531,155

-

-

PAYMENTS

- Operating payments 11,025,746 7,031,560 9,036,432 9,425,332

NET CASH FROM OPERATING 2,984,536 1,400,684 1,268,968 1,414,668

CASH FLOWS FROM INVESTING ACTIVITIES

RECEIPTS Proceeds from sale of Plant & Equipment 36,954 100,495 55,500 155,500

PAYMENTS Payment for property, plant and equipment 4,693,706 2,404,560 7,617,000 8,305,320

NET CASH FROM INVESTING ACTIVITIES (4,656,752) (2,304,065) (7,561,500) (8,149,820)

CASH FLOWS FROM FINANCING ACTIVITIES

RECEIPTS Proceeds from borrowings 1,300,000 - 3,800,000 3,800,000

Capital Grants 1,327,996 113,228 450,000 820,500

PAYMENTS Repayment of borrowings -

93,046 93,046

NET CASH FROM FINANCING ACTIVITIES 2,627,996 113,228 4,156,954 4,527,454

NET INCREASE (DECREASE) IN CASH HELD 955,780 - 790,153 (2,135,578) (2,207,698) CASH AT BEGINNING OF YEAR 4,459,989 5,415,769 5,234,910 5,234,910 CASH AT END OF PERIOD 5,415,769 4,625,616 3,099,332 3,027,212 LTFP $1,786k


Break O’Day Council

Capital Expenditure

2013-2014

Project Code

Details Month Actual

Year to Date

Actual

2013-2014 Original Budget Project

Cost


December Project

Cost

Comments

PLANT & EQUIPMENT

CB002 Grader - Upgrade Mould Blade - 6,286 - 6,300

CB003 Steering Column - BOMAG Vibratory Roller

- 2,465 - 2,500

CB005 Replace Subaru Forester A77BR

- 30,526 32,700 32,700

CB025 Replacement Holden Colorado A35GS

- 29,885 32,700 32,700

CB035 Replace Subaru Liberty B58KQ

- - 32,700 32,700

CB040 Replace Nissan Xtrail C11QD - 31,377 32,700 32,700

CB045 Nifty Trailer Mounted Platform - 37,459 37,000 37,000

CB049 Delmade Stick Rake - - 6,000 - C/f 2014/2015

CB030 Bitumen Spray Unit - 15,125 12,000 12,000

CA004 Isuzu NPR 300 Tip Truck - B - 86,153 - 86,200

CB015 Skid Steer Trailer - 21,313 - -

CB008 Alloy Fish Displays - 2,400 - 2,400

CB006 2 x Solar Hot Water Systems 16,687 18,351 - -

CB007 Airport Cones & Light 104 11,466 - 8,400

CB011 Radio UHF CB x 7 - 2,229 - -

CB012 Stihl FS240 Brushcutters x 2 - 1,857 - -

CB013 Trailer Modification Plant # 1145

- 2,998 - -

CB014 Trailer Modification Plant # 1091

- 2,998 - -

CB016 Portable Barrow Light - 8,052 - -

CB020 Hoist for Isuzu Truck Plant #1011

- 4,028 - -

CA014 Kubota 2D326P-60 Ride on Mower

- 1,973 - -

TOTAL PLANT & EQUIPMENT

16,791 316,940 185,800 285,600


Project Code


Year to Date

Actual


Cost


December Project

Cost

Comments

FURNITURE & IT

CB055 Photocopiers & Laptops - 13,745 35,000 35,000

CB060 Tables & Chairs - Portland Hall, St Helens

- - 2,500 2,500

CB062 Tables & Chairs - St Marys Hall

- 5,037 2,500 2,500

CB065 Office Wireless Set-up - 4,140 - -

CB070 Peak External Tape Unit - 4,168 - 3,700

CB075 Server Ram Upgrade 4,881 - 4,000

CB080 Digital Local Govt Equipment- NBN

- 113,183 - 105,680 C/f Grant proceeds

TOTAL FURNITURE & IT - 145,155 40,000 153,380

BUILDINGS

CB705 Renovation of Toilets at Portland Hall

9,912 13,914 15,000 15,000

CB710 Windows and Doors to Kitchen, Portland Hall (Correct Wheel Chair access)

- 13,497 10,000 10,000

CB715 Replacement of Score Box - St Marys Sports Complex

- 14,593 18,000 18,000

CB730 Replacement of Toilet Block, Talbot Street, Fingal

- 115,580 110,000 110,000

CB735 Replacement of Toilet Block (Fingal Sports Complex)

- 5,450 105,000 - C/f 2014/2015

CB740 Front Counter Renovations 135 13,829 15,000 15,000

CB745 Roof Tie Downs - 11,184 10,000 10,000

CB004 Roller Doors - St Marys Football Club Rooms

- 4,617 - 4,600

CA715 St Helens Football Ground Lights Upgrade

- 1,205 - 1,200 C/f 2012/13

CA720 St Helens, Toilet Block - Beauty Bay

- 2,131 - 2,130 C/f 2012/13

CB755 St Marys Sports - Building extensions

2,400 2,700 - -

TOTAL BUILDINGS 12,447 198,699 283,000 185,930


Project Code


Year to Date

Actual


Cost


December Project

Cost

Comments

ROADS

STREETSCAPES

CA105 St Helens Streetscapes ($200k committed to stormwater Cecilia St)

- 80,796 400,000 400,000

CB515 Circassian St, St Helens 740 37,223 - -

CB520 Quail St, St Helens - 36,124 - -

CB540 Bowen St, St Helens - 1,878 - -

CA110 St Marys, Storey Street - Streetscape Main St to Groom RHS appox 180 m

- 340 400,000 - C/f 2014/2015

CA115 Fingal Streetscape, inc Talbot Street - replace old asphalt path both sides of road Gleadow to Brown. Approx 400m (2 metres wide)

2,300 3,837 100,000 100,000

CA850 Street Furniture - Municipality Wide - inc Seat & Bins

1,409 16,023 30,000 30,000

TOTAL STREETSCAPES 4,450 176,222 930,000 530,000

FOOTPATHS

CB130 St Helens, Falmouth Street - construct new 540m Footpath

- 4,304 35,000 35,000

CB132 St Helens, Medea St - 1,932 - 1,930

CB135 St Helens, Annie Street - construct new from Medeas Cove to Tully Street approx 210m Footpath

24,321 25,453 42,000 42,000

CB145 St Helens Point Rd - Penguin Street to Chimney Heights construct new 300m Footpath

- 83 50,000 50,000

CB131 St Helens, Tulley St - 7,000

TOTAL FOOTPATHS 24,321 31,772 127,000 135,930

KERB & CHANNEL

CB155 St Helens, Falmouth Street- construct new 540m kerb and channel

- 4,465 70,000 70,000

CB160 Cornwall , Alexander Street - construct 1km L & R kerb and channel

- 1,145 20,000 20,000

CB165 Four Mile Ck, Emma Drive - Construct kerb & channel 130m

- - 15,000 15,000


Project Code


Year to Date

Actual


Cost


December Project

Cost

Comments

CB170 St Helens, Annie Street construct new from Medeas Cove to Tully Street approx 210m kerb and channel

- 70,008 53,000 53,000

CB175 St Helens Point Rd - Penguin Street to Chimney Heights construct new 300m kerb and channel

- 68,842 60,000 60,000 Also CB660

TOTAL KERB & CHANNEL - 144,459 218,000 218,000

RESHEETING

CB305 Ansons Bay Road - - 149,600 149,600

CB310 Reids Road - - 133,600 133,600

TOTAL RESHEETING - - 283,200 283,200

RESEALS

CB400 Reseals Program 2013-14 300,000 300,000

CB402 Powers Rd - 3,102 - -

CB401 The Garden Road 44 30,039 - -

CB410 Acacia Dve - 12,370 - -

CB415 Walker St reseal - 4,439 - -

CB420 Dunn St - 3,868 - -

CB425 Jason St reseal - 33,030 - -

CB438 Binalong Bay Rd - 22,037 - -

TOTAL RESEALS 44 108,885 300,000 300,000

ROADS OTHER

CB505 Beauty Bay Carpark Construction

- 8,131 70,000 70,000

CA530 St Helens Point Road - Aerodrome Hill K&C

- 16,806 - 16,800 C/f 2012/13

CB510 Dig Out & Reconstruct - Binalong Bay Rd & Gardens Road

- 158,360 100,000 100,000

CB512 Dig Outs - Binalong Bay, Priory Road

- - - -


Project Code


Year to Date

Actual


Cost


December Project

Cost

Comments

CB525 Morrison St, Falmouth - 1,909 - 1,900 Works program 2014/15

CB530 Legge St, Falmouth - 1,909 - 1,900

CB545 Main Rd, Binalong Bay - 1,818 - 1,800

CB550 St Helens Pt Rd, Sandpiper to Osprey - 2014/2015 Project

- 9,000 - 9,000

CB555 Steel St, St Helens - 2014/2015 Project

- 1,887 - 1,900

CB560 Groom St, St Helens - 2014/2015 Project

- 1,869 - 1,600

CB565 Medeas Cove Esp, St Helens 2014/2015 Project

- 1,818 - -

CB570 West Street, St Helens - Road Surface

- 5,482 - 5,500

CA975 Queechy Cottages Retaining Wall

- 2,491 - -

CB575 Binalong Bay Gulch Shack Clean Up

- 9,160 - -

CB580 St Helens Point Road Intersection (tasman Hwy) Upgrade

247 496 - -

CB595 Treloggen Track Landslide Rectification

1,636 1,636 - -

TOTAL ROADS OTHER 1,884 214,642 170,000 210,400

ROADS TO RECOVERY

CA205 Bridge Reconstruction Program (R2R $450K)

- - -

TOTAL ROADS TO RECOVERY - - -

ROADS TOTAL 30,698 684,111 2,028,200 1,677,530

BRIDGES

Bridge Renewal Budget 3,150,000 3,150,000

CB210 Roads to Recovery (Bridges) - - 450,000 643,300

CB205 Bridge # 1282 - North George River Trib, Linda Vale Rd -

- 5,398 - -

CB209 Bridge # 2498 - Calders Gully Rd, Richardsons Creek

- 6,603 - -

CA209 Bridge # 4455 - Ansons Bay Rd,

- 94,009 - -

CB218 Bridge # 1181 - Sloop Bridge, Gardens Road,

- 5,188 - -

CA211 Bridge # 4449 - Medea Cove Rd,

- 91,557 - -

CA206 Bridge # 1315 - Anchor Rd, - 45,548 - -


Project Code


Year to Date

Actual


Cost


December Project

Cost

Comments

CB206 Bridge # 2916 - Tuckers Creek, Gardens Rd

94 4,145 - -

CB207 Bridge # 2384 - Newmans Creek, UnNamed Rd off Richardson St

109 4,677 - -

CB208 Bridge # 2398 - South George River, Forest Lodge Rd

- 2,822 - -

CB211 Bridge # 2794 - St Patricks Creek, Royles Lane

94 3,914 - -

CB212 Bridge # 3268 - Tower Rivulet FO, Rossarden Rd

- 3,607 - -

CB213 Bridge # 4286 - Powers Rivulet, Terryvale Rd

94 2,642 - -

CB214 Bridge # 4410 - Powers Rivulet, Terryvale Rd

94 4,278 - -

CB215 Bridge # 2486 - Georges River, Priory Rd

750 4,140 - -

CB216 Bridge # 5216 - Gardners Creek, Salters Rd

- 4,623 - -

CB217 Bridge # 7003 - Tyne River Tributary, Tyne Rd

94 3,586 - -

CB201 Bridge # 1724 - Green Valley Creek, Dakins Rd

79 5,195 - -

CB202 Bridge # 1167 - Weld River, Groses Rd

- 5,091 - -

CB203 Bridge # 1192 - Workers Creek, Upper Scamander Rd

94 5,478 - -

CB204 Bridge # 1245 - Littlechilds Creek, Clellands Rd

- 5,091 - -

CB219 Bridge # 407 - Tyne River Flood Opening, Upper Esk Rd

- 7,135 - -

CB220 Bridge # 1758 - South Esk River, Heffords Rd

- 2,154 - -

CB221 Bridge # 1946 - Cornwall Rd, Cornwall

- 5,194 - -

CB222 Bridge # 4457 - Saxellby Creek, Argonaut Rd

- 5,872 - -

CB223 Bridge # 5316 - St Patricks Creek, Clover Banks Rd

- 7,328 - -

CB224 Bridge # 4650 - Forester River, Ansons Bay Rd

- 14,145 - -

CB225 Bridge # 3765 - Upper Golden Fleece Rvt, Argonaut Rd (Culvert)

704 22,702 - -

CA230 Launceston Creek Bridge - Replace Bridge Runners

- 27,323 - -


Project Code


Year to Date

Actual


Cost


December Project

Cost

Comments

2014/15 Bridge Program - -

CC201 Bridge # 462 - Tower Rivulet Trib

- 1,253

CC202 Bridge # 1006 - Black Horse Gully Creek

- 1,253

CC203 Bridge # 1941 - Golden Fleece Rivulet

- 1,253

CC204 Bridge # 2026 - Kohls Creek - 1,253

CC205 Bridge # 2117 - St Marys Rivulet

- 1,253

CC206 Bridge # 2699 - Big Lagoon - 1,253

CC207 Bridge # 3267 - Tower Rivulet - 1,253

CC208 Bridge # 3632 - Peggery Creek

- 1,253

CC209 Bridge # 4009 - George River - 1,253

CC210 Bridge # 1946 - Cornwall Road Bridge

- 1,253

TOTAL BRIDGES 2,206 411,980 3,600,000 3,793,300

STORMWATER

CA656 St Helens, Annie Street - 1,793 50,000 50,000 Cost adjusted

CB660 St Helens Point Rd (Penguin St - Chimney Heights)

- 147,463 50,000 50,000 Also CB175

CB665 Cornwall , Alexander Street - 1,353 60,000 60,000

CB670 Mathinna - Repair drain Main St, Replace Agg Drain

- - 20,000 20,000

CA666 Cecilia St - Drainage 7,885 23,819 1,000,000 1,000,000 Resolution 04/13.17.5

CB675 Hotspots $75,000 - - 40,000 -

CB690 West St, St Helens - 7,747 - 7,747 Hotspots budget

CA685 St Helens Pt Rd - Stormwater - 1,320 - 1,320 Hotspots budget

CA654 Wrinlkers Drive, Scamander - Stormwater

- 4,200 - 4,200 Hotspots budget

CA663 Steel St, St Helens - Install 1 x Side Entry Pit

2,049 4,837 - 2,787 Hotspots budget

CA664 Young St, St Helens - Install 3 x Stormwater Pits

- 6,445 - 6,445 Hotspots budget

CA665 St Helens - Groom St - Install Pipe & Seperator

145 53,579 - 52,501 Hotspots budget

CB655 Annie St, St Helens - New 210m K&C (Medeas Cove to Tully St)

684 2,503 - -

TOTAL STORMWATER 10,764 255,058 1,220,000 1,255,000


Project Code


Year to Date

Actual


Cost


December Project

Cost

Comments

LAND IMPROVEMENTS

WASTE MANAGEMENT

CA605 EPN Compliance Work - Scamander WTS - Fence Site with Chain Mesh

- 31,969 100,000 100,000

CB610 EPN Compliance Work - St Marys WTS - Fence Site with Chain Mesh

- 5,198 20,000 20,000

CA615 EPN Compliance Works - St Helens Landfill - Continue Rehabilitation, Fence

- 4,423 50,000 50,000

CB605 WTS Bin Holding Area Upgrade - Weldborough

- 5,218 - -

CB615 WTS Bin Holding Area Upgrade - Ansons Bay

- 5,338 - -

CB620 WTS Bin Holding Area Upgrade - St Helens

- 1,667 - -

CB625 WTS Bin Holding Area Upgrade - St Marys

- 1,667 - -

CB630 WTS Bin Holding Area Upgrade - Fingal

- 1,667 - -

WASTE MANAGEMENT TOTAL

- 57, 170,000 170,000

PARKS, RESERVES & OTHER

CB805 Playground Equipment Replacement Program

- 987 70,000 70,000

CB875 Cornwall Playground Slide - 3,455

CB810 Trail of the Tin Dragon - 3,618 - 195,000 C/f Grant proceeds

CB815 Fingal Park BBQ & Boundary Fence

- 13,834 - 13,900

CA805 Bay of Fires Viewing Platform - 86,532 - 112,480 C/f Grant proceeds

CB725 Beauty Bay BBQ and Shelter 400 3,029 20,000 20,000

CB835 BBQ Shelter St Helens Foreshore

- 862 - 900

CB750 Equestrian Club minor works - 400 - 2,700 From lifestyle budget

CA855 St Helens, Cemetery - Landscaping Plans & Planting

- 2,636 - 500

CA860 St Marys, Cemetery - Repair & Maintenance, Topsoil or Gravel Around Graves

- 2,636 - 500

CA865 Fingal, Cemetery - Landscaping Plans & Planting, Irrigation for Lawn Cemetery

- 6,545 - 3,600

CA875 St Helens, Netball Courts - Construction

726 76,747 - 180,000


Project Code


Year to Date

Actual


Cost


December Project

Cost

Comments

CB840 Causeway Walkway, Binalong Bay Road - Replacement

- 30,877 - 30,000 Council Decision 10/13.18.5.284

CB865 Shack Site re-development - 18,052 - -

CB870 Aerodrome grading - 8,224 - -

CB880 St Helens Foreshore - Sand replenishment

- 11,295 - -

CB885 Medeas Cove Esplanade (Sunhaven P/y)

- 15,500 - 155,000

CB848 St Marys Pacing Track 4,611 19,029 - -

CB890 Memorial Park - Light Pole - 5,031 - -

CB855 Industrial Estate Sign 1,341 17,014 - -

CB909 Beauty Bay Flood Repairs 243 1,805 - -

CB892 Fish Signs - Burns Bay & Steiglitz

823 1,236 - -

CB860 Recreation Ground Sign 667 4,947 - -

CB850 Memorial Park Paving, Fencing etc

163 1,180 - -

TOTAL PARKS, RESERVES & OTHER

8,974 335,472 874,580 784,580

TOTAL LAND IMPROVEMENTS

8,974 392,618 260,000 954,580

Total Capital expenditure 81,880 2,404,560 7,617,000 8,305,320

| 04/14.11.3 Corporate Services Department Report 49

04/14.11.3 Corporate Services Department Report


OFFICER Bob Hoogland, Manager Corporate Services



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with in the Business and Corporate Service Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT:

Break O’Day Council Finance Review – Action Plan Status Report **PLEASE NOTE – ITEMS THAT HAVE N/A(IM) MEANS THAT IAN MCDONALD HAS

IDENTIFIED THAT THESE ITEMS ARE NOT APPLICABLE TO COUNCIL**

Ian McDonald Recommended Action Response Status/Comment

1 Review departments day to day operations – rates/creditors/debtors

1.1 Benchmark with comparable Councils the resources used in the day to day operations for rates/creditors/debtors

Staff liaising with peers where opportunities arise – eg sub regional WH& S officers; Records officer meeting with Dorset officer

Complete (BH)

1.2 Streamline payment approval processes where purchase orders match invoices and goods received notes. Ensure all invoices are sent to the main office

Complete (IM)

1.3 Ensure the person who processes debtors and creditors is unable to process debit or credit notes. These should be done by a person independent of the processing functions

Insufficient staff to implement this. Will implement that any debtors credit notes and creditors debit notes be cross checked by another staff member or by Manager Corporate Services

Complete (BH)

1.4 Carry out regular independent checks in payroll and human resources to minimise the risk of fictitious and overpaid employees

N/A (IM)



2 Review appropriateness of current financial operational computer systems/programs/ data output

2.1 Always balance Jet and Accounts Schedules reports to the General Ledger before presentation to Council

N/A (IM)

2.2 Continue to review and where applicable further restrict user level access within the financial systems

Absolutely agree and regularly review appropriate access levels and deleting terminated staff

Ongoing (BH)

2.3 Prepare a Disaster Contingency Plan incorporating IT systems

Draft plans have been completed

3 Current standard of financial statement output - review current and recommend improvements to meet Councillor and Management requirements

3.1 Prepare a timetable in consultation with the external auditors to ensure the annual financial statements can be prepared by the due date

Timetable prepared and implemented successfully for 2013/2014

Ongoing (BH)


3.2 Consider using the Coalface Solutions Microsoft Excel tool to produce the Statement of Cash Flows

Statement of cash flows being prepared without Coalface

Complete (BH)

3.3 Include a more detailed written summary in the Annual Report, and consider including some of the financial sustainability indicators outlined in the draft Long Term Financial Plan

Annual Report complete using standard financial sustainability indicators from Council’s financial reports

Complete (BH)

3.4 In the Budget Book provided to Council, consider detailing Department budgets by activity and function

Budget reports deemed satisfactory

Complete (BH)

3.5 Provide a written summary of the overall financial position of Council in the Budget Book provided to Council

Budget reports deemed satisfactory

Complete (BH)

3.6 In the monthly report to Council, include depreciation under operating expenditure and show capital expenditure separately in line with the Summary Statement in the draft LTFP

N/A (IM)

3.7 Use the following headings in the monthly report to Council;

Approved Annual Budget

Year to date Approved Budget

Year to date Actual

Variance

N/A (IM)

4 Consider and recommend internal financial control/policies/ procedures

4.1 Ensure the documentation of the procedures outlined in Attachment 2 is completed

Procedure documentation commenced and incorporated into 2014 performance review process for Corporate Services Team



4.2 Consider, revise then adopt the draft policies in Attachment 3 for the following;

Reserves

Asset Impairment

Asset Revaluation

Asset Policies adopted Complete (BH)

5 Review Council's current financial position - prepare interim Financial Plan and draft 10 year Financial Plan with recommendations

5.1 Prepare infrastructure and asset management plans (IAMP) for a period of at least ten years. These plans should minimise the “whole of life costs” of assets

Asset Management Plans being prepared, now required by state legislation

5.2 In the LTFP consider how the current operating deficit can be reduced;

Increase revenue through increased rates, increased user charges and/or additional grant funding.

Decrease operating expenditure by implementing the recommendations of the IAMP and improve efficiency in delivering other Council services. Council could also reduce service levels

LTFP has been adopted “in principle” by Council identifying moving to operational sustainability

5.3 In the IAMP and LTFP distinguish between the replacement or renewal of existing assets and the acquisition or construction of new assets

Plans consider new versus renewal

Complete

5.4 Use the income raised to offset the depreciation expense to fund asset replacement and renewal

N/A (IM)

5.5 Fully fund any new assets from additional rates, user charges and/or grants

N/A (IM)

6 Report on the appropriateness of having funded reserves of $6.5m verse maintaining assets along with funding new capital assets and works

6.1 Use cash reserves to fund asset renewal where this renewal will reduce the “whole of life cost” of the asset

N/A (IM)

6.2 Rather than use the cash reserves to fund new assets or services, increase revenue to fully fund their “whole of life cost”

N/A (IM)

6.3 If borrowings are required for new assets use any surplus invested cash before borrowing money externally

N/A (IM)


Outstanding Reports:

Motion Number Meeting Date

Council Decision Comments

12/13.11.9.330 16 December 2013

That Draft Leases be forwarded to Community organisations for comment based on the template and current assistance provided.

Draft leases and cover letters complete, being reviewed by Managers.

03/14.11.7.052 17 March 2014

That Council adopt the Asset Recognition and Depreciation Policy, as amended with a three (3) year review period.

Complete.

03/14.11.8.053 17 March 2014

That Council adopt the Rating Exemptions and Remissions Policy as amended.

Complete.

03/14.11.9.054 17 March 2014

That Council adopt the Distribution of Unclaimed Funds Policy, as amended, and that the policy be reviewed every three (3) years.

Complete.

03/14.11.10.055 17 March 2014

That Council adopt the Corporate Credit Card Policy as amended.

Complete.

03/14.11.11.056 17 March 2014

That Council adopt the Dealing with Difficult Customers Policy as amended.

Complete.

03/14.11.12.057 17 March 2014

That Council adopt the Computer Use, Internet and Email Policy as amended.

Complete.

03/14.11.13.058 17 March 2014

That Council adopt the Information Management Policy as amended, and that the Policy be reviewed every three (3) years.

Complete.

03/14.11.14.059 17 March 2014

That Council adopt the Privacy Policy, as amended and that the Policy be reviewed every three (3) years.

Complete.

03/14.11.15.060 17 March 2014

That Council adopt the Public Interest Disclosure Policy, as amended, and that the Policy be reviewed every three (3) years.

Complete.

03/14.11.17.062 17 March 2014

That Council allow for community groups, with specific concerns relating to Tasmanian Community Fund grant access, to amend lease conditions with respect to continuity.

In progress – option is provided for in the cover letter to go with draft leases.

03/14.11.18.063 17 March 2014

That Council confirm approval for a three (3) year licence extension as requested.

Specific concerns raised are being dealt with in communication with lease holder, prior to confirmation of approval for the licence extension.

03/14.15.10.077 17 March 2014

That Council Officers prepare a policy for “Council Recognition of Residents Who Attain 100 Years of Age” and present to Council for consideration.

Action not yet commenced.


Staff Movements: As previously advised, Administration Officer (Rates) on Maternity Leave. Administration Officer (Trainee Finance Officer) is on sick leave for an extended period. Administration Officer (Reception) recruited for maternity leave in-fill has resigned and we will be seeking to recruit a temporary full time replacement. Meetings Attended: I attended the LGAT meeting at Tramways, Launceston with the Deputy Mayor. General Manager, Executive Officer and I met with a representative of the Integrity, receiving information in relation to resources available and providing feedback in relation to current issues Other meetings have been internal, mainly related to policy reviews, draft lease preparation and budget preparation Other Issues: Investments - ANZ: Term Deposit $1,000,000.00 3.65% Maturing 23 April 2014 Westpac: Term Deposit $1,515,123.29 3.65% Maturing 5 May 2014 Westpac: Term Deposit $1,527,272.85 3.80% Maturing 6 June 2014 Right to Information (RTI) Requests No new RTI requests. 132 and 337 Certificates

132 337

March 2014 27 17

March 2013 40 26

February 2014 50 27


Debtors/Creditors @ 4 April 2014

DEBTORS INFORMATION

Invoices Raised

Current Previous Year

Month YTD 13/14

Month YTD 12/13

97 1351

276 1127

CREDITORS INFORMATION

Payments Made

Current Previous Year

Month YTD 13/14

Month YTD 12/13

345 4185

906 4340


RATES INFORMATION as at 10 April 2014This Financial Year

2013/2014 Rates LeviedAdditional Rates

(Sup Val) Total Rates Penalties Interest

Rate

Remissions

General 5,823,999.81 - 31,879.58 5,792,120.23

Waste 894,505.00 - 1,575.85 892,929.15

Wheelie 320,700.00 457.52 321,157.52

Fire 282,809.79 - 1,361.12 281,448.67

TOTAL 7,322,014.60 - 34,359.03 7,287,655.57 49,690.27 43,886.91 379,537.71

2012/2013 Rates LeviedAdditional Rates

(Sup Val) Total Rates Penalties Interest

Rate

Remissions

General 5,463,651.28 20,502.14 5,484,153.42

Waste 1,115,686.00 260.62 1,115,946.62

Wheelie -

Fire 276,041.68 809.73 276,851.41

TOTAL 6,855,378.96 21,572.49 6,876,951.45 39,676.12 32,732.51 51,913.39

RATES INFORMATION by INSTALMENTThis Financial Year

2013/2014 Instalment $ Outstanding $ Outstanding %

6 September 2013 Instalment 1 1,831,057.60 60,353.72 3.30%

8 November 2013 Instalment 2 1,830,319.00 74,741.81 4.08%

7 February 2014 Instalment 3 1,830,319.00 129,256.18 7.06%

2 May 2014 Instalment 4 1,830,319.00 777,333.73 42.47%

TOTAL: 7,322,014.60 1,041,685.44 14.23%

Last Financial Year

2012/2013 Instalment $ Outstanding $ Outstanding %

7 September 2012 Instalment 1 1,714,269.96 78,482.48 4.58%

9 November 2012 Instalment 2 1,713,703.00 90,946.97 5.31%

8 February 2013 Instalment 3 1,713,703.00 157,236.93 9.18%

3 May 2013 Instalment 4 1,713,703.00 794,454.91 46.36%

TOTAL: 6,855,378.96 1,121,121.29 16.35%

Discount AppliedDiscount

Claimed $ No. of Properties

Total Ratable

Properties % of total

2013/2014 88,536.84 2,695 6,513 41%

2012/2013 82,956.17 2,855 6,317 45%

Water

2012/2013 2013/2014

1382.42 101.22

Outstanding

49,690.27 43,886.91 379,537.71

Last Financial Year

39,676.12 32,732.51 51,913.39


LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 04/14.11.4 Corporate Services Capital Works Breakdown Report 57

04/14.11.4 Corporate Services Capital Works Breakdown Report

INFORMATION

| 04/14.11.5 Visitor Information Centre Report 58

04/14.11.5 Visitor Information Centre Report





Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Visitor Information Centre. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. Previous consideration has also indicated the provision of financial statement for the VIC and in this regard for Councils information an activity based report is included below. OFFICER’S REPORT: Staff Movements: VIC operating normally. As per the door counts, March was still quite busy, the second busiest March on our records. As expected, visitor numbers ended to taper during the month but it was very patchy, with mid weeks being generally busiest and Sundays tending to be very quiet. Meetings Attended/Other information: The Tasmanian Visitor Information Network provided the following visitor statistics:

Region July to December 2012

July to December 2013

% Change

North 59,155 54,123 -9

South 229,468 249,464 9

Cradle Coast 157,176 171,147 9

East Coast 34,909 43,132 24

Total 480,708 497,866 4

The usual disclaimer applies to statistics - trends are more important than the numbers for any given period – but, it is still nice to see some “black ink” after so many negative numbers and reports on visitor numbers.


Although visitors no longer seem to have significant difficulties in finding the VIC, we do have visitors queuing in Service Tas, that is, turning right instead of left when they enter the first door. We are trialling some inexpensive printed signs, using the “i” logo and colours, to endeavour to better direct visitors in the right direction. The History Room Curator provides some information that may be of interest to Council:

Two (2) school groups have visited the History Room.

There are seven (7) volunteers attending the forthcoming Museums Australia conference in May being held at Launceston. This is a “one-off” opportunity to take advantage of this conference being so accessible, it is virtually always held in a mainland state capital.

The Curator has been invited to be a speaker at the Rural and Regional Museums Day as part of the conference, and accepted.

Advertising for the History Room is continuing. This includes Explore and Travelways publications, and linking our websites to the Community Heritage portal, the Coach and Accommodation Specialists site, Discover Tasmania website and East Coast Regional Tourism site.

Volunteers have interviewed current and former St Helens Timber Mill Managers to form an audio visual record of this history. A new temporary exhibition entitled ‘Story of Sawmilling in St. Helens’ is being developed for a three (3) month display.

Working on designs for Street Banners for the St Helens History Room to further the proposal being considered by Council.

The latest function (official book launch of ‘Tin Mountain’ by Garry Richardson in late February) held at the History Room was very well attended with 63 people.

Statistics: Door Counts:

Month/Year Visitor Numbers

Daily Average

Before 10am

After 4pm

History Room

March 2007 5,483 176.87

March 2008 5,563 179.45

March 2009 4,962 160.06

March 2010 4,406 142.13

March 2011 4,900 158.06 287

March 2012 5,915 190.81 425 594 158

March 2013 4,360 140.64 396 323 146

March 2014 5,578 179.94 453 444 146


Revenue 2013/2014:

Month VIC Sales HR Entry HR Donations

July 2,329.02 311.85 242.50

August 1,265.47 190.00 59.50

September 3,114.00 323.00 121.75

October 3,227.10 295.00 88.00

November 3,843.90 465.00 76.95

December 3,840.93 241.12 71.69

January 5,715.72 603.90 50.85

February 6,624.24 602.91 155.00

March 6,116.02 501.94 212.65

Revenue 2012/2013:

Month VIC Sales HR Entry HR Donations

July 1,566.92 181.17 156.72

August 1,234.23 125.73 0.00

September 3,280.46 366.30 120.58

October 4,365.90 395.01 104.30

November 4,359.02 514.80 119.10

December 4,675.18 412.20 41.40

January 7,593.75 539.55 65.79

February 8,099.44 519.75 188.69

March 6,615.23 501.93 164.24

April 4,976.21 462.33 146.72

May 1,796.86 350.46 262.00

June 2,126.07 241.57 69.30


Visitor Information Centre

As at 31 Mar 2014

Month Actual

Year to Date

Actual 2013-2014

Budget

Revenues Sales 17,134 59,616 95,000

Commission 258 1,813 2,000

Miscellaneous Reimbursements - 32 -

Profit or Loss on Sale of Assets 17,393 61,461 97,000

Expenses

Salaries and Wages 9,636 62,944 89,745

On Costs 3,473 24,456 44,905

Overtime Payments 330 1,168 -

Electricity - 1,614 6,000

Advertising - - 300

Accom Receipts & Park Passes - Hist Rm 1,043 6,884 7,000

Books Manuals Publications 2 14 -

Corporate Membership - 300 400

Stock Purchases for Resale 3,834 12,468 18,000

Equipment Maintenance and Minor Purchases - 1,802 -

Materials 1,878 3,959 1,200

Phone Calls Rental Fax 177 1,655 1,600

Postage/Freight 189 495 -

Stationery - 678 200

Water and Property rates Payable 534 1,337 -

Building/Works Contractors 120 1,107 -

Cleaning Contractors 412 4,080 4,850

Other Professional Fees - 176 10,000

Plant Hire - Internal 113 293 -

Land Tax - 1,193 -

Depreciation Buildings 1,313 11,817 9,372

Depreciation Furniture 214 1,926 2,570

Total Expense 23,268 140,464 196,142

Net Surplus\(Deficit) (5,875) (79,003) (99,142)

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy.


BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 04/14.11.6 Risk Management Report 63

04/14.11.6 Risk Management Report

ACTION DECISION PROPONENT Council Officer

OFFICER Simone Ewald-Rist, Risk Officer



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to update Council of any Occupational Health and Safety and Risk Management matters of importance. PREVIOUS COUNCIL CONSIDERATION: Council is frequently updated on risk management matters via this report or as a part of the Business and Corporate Service’s Manager’s report. OFFICER’S REPORT: The Work Health & Safety Coordinator attended the following meetings:

Date Meeting

17 March 2014 Council meeting

18 March 2014 BODC staff meeting Meeting with member of the public regarding public event risk

management

19 March 2014 Work site audit

20 March 2014 Work site audit

21 March 2014 Contractor work site audit

26 March 2014 Contractor OHS induction Work site audit

27 March 2014 Meeting with Bob Hoogland & Andrew Ralph, Jardine Lloyd Thompson, Council’s public/product/professional indemnity insurer

28 March 2014 Meeting with Cara Kean, Marsh Pty Ltd, Council’s insurance broker

1 April 2014 BODC staff meeting

3 April 2014 Corporate Services Department staff meeting

10 April 2014 Work Health & Safety and Risk Management Committee meeting

23 April 2014 Council meeting

| 04/14.11.6 Risk Management Report 64

During the period of 6 March to 10 April 2014 the following vandalism was reported: 8/9/10 March 2014

St Helens Sports and Recreational Ground The entrance gate was ripped out of the ground to gain access to the sports ground. Labour and material costs amount to $425.00. No photos available. 17 March 2014

St Helens Lions Park The water tap at the Lions Park was vandalised. Labour and material costs amount to $127.50. No photos available. LEGISLATION / STRATEGIC PLAN & POLICIES: Work Health and Safety Act 2012 and Work Health and Safety Regulations 2012. Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Maintain workforce standards and procedures that ensure that the occupational health and safety and welfare of employees, contractors and public is protected and enhanced. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 04/14.11.7Submission for Reduced Waste Disposal Fees – Pyengana Dairy Company 65

04/14.11.7 Submission for Reduced Waste Disposal Fees – Pyengana Dairy Company



FILE REFERENCE 14/3486


Submission for the staged implementation of waste disposal fees

OFFICER’S RECOMMENDATION: That the request for a staged payment of waste disposal fees be refused. INTRODUCTION: Pyengana Dairy Company have written requesting Council consideration of a staged implementation of waste disposal fees, commencing at 25% for the current financial year and increasing to 50%, 75% and finally 100% in 2016-2017. PREVIOUS COUNCIL CONSIDERATION: The issue of waste disposal fees has been considered by Council at a number of meetings, including setting of Fees and Charges for 2012-2013 and 2013-2014, recognising the previous low charges set meant operating costs were not being met. The specific issue of waste fees for Pyengana Dairy were considered at the July 2013 Council Workshop and July 2013 Council Meeting and again at the April Council Workshop OFFICER’S REPORT: As per the attached letter, Pyengana Dairy Company has written and requested a staged implementation of the waste charges. After the July 2013 Council meeting, Pyengana Dairy were advised of the decision of Council and waste disposal fees were implemented. Pyengana Dairy was advised of the opportunity for a review after three (3) months. Pyengana requested and were granted considerable time to prepare this submission to Council. If Council agrees to the request:

There is an initial waiving of 75% of the outstanding fees which would amount to $1,076.00

At this estimated average, it could be expected that the rest of the financial year, a further 5 months so 50m³ should be invoiced for $850.00 which would be reduced by $637.50

At a similar average, 12 months in 2014/2015 should be invoiced for $2,040.00 which would be halved to $1,020 (not taking into account any increase in Fees & Charges)

| 04/14.11.7Submission for Reduced Waste Disposal Fees – Pyengana Dairy Company 66

At a similar average, 12 months in 2015/2016 should be invoiced for $2,040.00 which would be reduced by one quarter - $510.00 (not taking into account any increase in Fees & Charges)

While Council does not have recycling available at Pyengana Tip, many residents have even less accessibility to a tip of any kind and have to make their own arrangements for transporting waste to an appropriate facility. On this basis, the request could be considered to be creating a precedent for a reduction in waste disposal fees based on distance from a “tip” and therefore it is recommended that the submission be refused. LEGISLATION / STRATEGIC PLAN & POLICIES: Not applicable. BUDGET AND FINANCIAL IMPLICATIONS: Identified in the body of the report. VOTING REQUIREMENTS: Simple Majority.

| 04/14.11.8 Review – Debt Collection Policy 67

04/14.11.8 Review – Debt Collection Policy





LG18 Debt Collection Policy

OFFICER’S RECOMMENDATION: That Council adopt LG18 Debt Collection, as amended. INTRODUCTION: All policies are required to come to Council for review; this is part of this ongoing process. PREVIOUS COUNCIL CONSIDERATION: Adopted March 2012; this specific amendment was considered at the April 2014 Council Workshop OFFICER’S REPORT: This policy is relatively stable, it is recommended that the policy be reviewed every three years. The Policy had not been properly reviewed for some time, so, as well as grammatical corrections, the actual debt procedure has been changed to more accurately reflect the administrative processes. This has not, however, changed the intent of the policy. There is also recommended a specific addition:

Clarifying that no credit will be allowed to debtors in arrears eg tip fees will need to be paid in cash until debts are cleared

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.

| 04/14.11.9 Review – Telephone Answering Procedure Policy 71

04/14.11.9 Review – Telephone Answering Procedure Policy





LG37 Telephone Answering Procedure Policy

OFFICER’S RECOMMENDATION: That Council adopt LG37 Telephone Answering Procedure, as amended. INTRODUCTION: All policies are required to come to Council for review; this is part of this ongoing process. This policy was also reviewed in response to legal advice with respect to the application of Privacy legislation. PREVIOUS COUNCIL CONSIDERATION: Adopted March 2012; this specific amendment was considered at the April 2014 Council Workshop. OFFICER’S REPORT: The policy has been amended to incorporate legal recommendations with respect to the application of Privacy legislation, as well as minor grammatical corrections. This is considered a relatively stable policy and it is recommended for review every three (3) years. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.

| 04/14.11.10 Schedule of Fees and Charges 2014/2015 74

04/14.11.10 Schedule of Fees and Charges 2014/2015


OFFICER Manager Corporate Services



Draft Fees & Charges

OFFICER’S RECOMMENDATION: That the Schedule of Fees and Charges for 2014/2015 be adopted as per Section 205 if the Local Government Act 1993 as proposed. INTRODUCTION: The Schedule of Fees and Charges are reviewed annually as per Section 205 of the Local Government Act 1993. Attached is the proposed Schedule of Fees and Charges for 2014/2015. PREVIOUS COUNCIL CONSIDERATION: Fees and Charges are considered annually and is an essential process of Council. OFFICER’S REPORT: Proposed Fees and Charges for 2014/2015:

Administration – charges are not competitive against private enterprise, no changes are required, deleting community group charges as these are no longer required

Facilities hire – minimal changes recommended, non waivable fee increase from $20 to $25; bonds recommended for St Helens Sports Complex; slight increase in hire of the BBQ trailer

Waste charges increases recommended to continue matching revenue with costs and more in line with neighbouring Council charges

Cemeteries – significant increases recommended to continue matching revenue with costs and more in line with neighbouring Council charges

Development Services – significant increases were implemented 2013-2014, only tidying recommended for this year

Building & Environmental Health – small increases recommended in line with local government price index

Animal Control – no increases recommended for 2014-2015 to maintain the affordability of dog ownership, some tidying

LEGISLATION / STRATEGIC PLAN & POLICIES: In accordance with Section 205 if the Local Government Act 1993.


Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Maintain financial viability and accountability in budgeting and administration. BUDGET AND FINANCIAL IMPLICATIONS: The requirements of sundry fees and charges are an essential component of the revenue required to undertake a number of services and statutory functions. VOTING REQUIREMENTS: Absolute Majority.

| 04/14.12.1 Works and Infrastructure – Strategic Plan Activity Report 97

04/14.12.0 WORKS AND INFRASTRUCTURE

04/14.12.1 Works and Infrastructure – Strategic Plan Activity Report

INFORMATION Goal: Environment and Planning Ensure sustainable management of natural and built resources is respectful to our unique location.


Improve service levels and environmental responsibility of waste management practices

1. Review waste management strategies

2. Support the maintenance of existing waste minimization and recycling programs and facilitate opportunities for increased recycling through community education

3. Explore further opportunities for waste

reduction and recycling

Investigation of recycling options, educational material to be provided to the public via newsletters and other media/web outlets

Educate key stakeholders about planning, environmental and waste management, regulatory matters and processes

1. Promote Council’s services and external authority advisory services

2. Review annually Council’s information in regard to services that are provided

Articles published in regular newsletter

Goal: Asset Management Ensure the efficient and effective provision of appropriate community assets.


Develop and implement a 10 year asset management plan for all classes of assets that includes:-

Capital Works Program

Maintenance Program

1. Develop and implement an asset management system

2. Develop and implement a maintenance program

3. Review existing assets and identify

needs over the next 10 years (in conjunction with MMP and other asset/infrastructure actions)

4. Continue to lobby state and federal

agencies for infrastructure upgrades ie roads, bridges and buildings

5. Continue to work at regional and state

levels with all relevant agencies to improve transport and infrastructure

Ongoing implementation and improvement of the operation of the Conquest Asset Management system Continual reviews for each asset group Onging development and improvement of Asset Management Plans and their integration onto the 10 Year Long Term Financial Plan

| 04/14.12.2 Works and Infrastructure Report 98

04/14.12.2 Works and Infrastructure Report


OFFICER Stephen Yam, Manager Works and Infrastructure



Nil

OFFICER’S RECOMMENDATION: That the report be received by Council. INTRODUCTION: This is a monthly update of the works undertaken through the Works and Infrastructure Department since the last meeting of Council and a summary of the works proposed for the coming month. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports:

Motion Number


05/11.12.2.95 9 May 2011 1. That Council write to the affected residents seeking feedback on a proposed speed limit reduction in Ansons Bay on Acacia Drive.

2. Council do not support the Ansons Bay Progress Association proposed signage that says “Dead Slow Live Children”. Council has received correspondence from the Ansons Bay Progress Committee indicating their desire for a reduction in the current speed limit from 60km/h to 40km/h. The Progress Committee is also seeking Councils support of erecting signs that indicate “Dead Slow Live Children”.

Only one section of Acacia Drive remains at 60km/h. Application made to DIER to extend 40kph to include remaining section of street. DIER provided verbal approval in December 2013, with written approval expected to be received in May 2014 at the next Traffic Committee meeting.


Motion Number


11/12.17.2.CC 19 November 2012

1. That Council authorise the preparation of design and specifications for the new stormwater drain on Cecilia Street, St Helens from Medea Cove in a northerly direction adjacent to the St Helens Visitor Information Centre.

2. That Management investigate the funding and implementation options and report back to Council.

3. That the estimated project cost be listed in the 10 Year LTFP as funded from Reserve Funds until Council determines its position upon considering the funding and implementation options.

COMPLETED. At a special council meeting on 7 April 2014, Council has awarded the contracts to supply and install the specified stormwater drainage.

05/13.7.4.121 20 May 2013 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting in June 2013 and consider any advice as required from relevant State Agencies. That Council replace the current one (1) lane bridge at Cornwall to two (2) lanes of concrete construction, within the bridge replacement programmed, and that Council investigate the possibility that Cornwall Coal contribute to the cost.

The bridge has been added to the 2014/2015 Bridge Replacement Program. The bridge consultant has added this bridge for geotechnical testing and will provide construction options and cost estimates along with the other bridges in the 2014/2015 Program.

10/13.7.4.253 21 October 2013

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council provide a list of all current and future memorial gardens. These memorial gardens are to be protected and considered as heritage items for present and future generations of the Break O’Day communities.

This was discussed at the council workshop on 03 February 2014. A memorial garden list was reviewed and agreed at the council workshop on 7 April 2014. A draft policy will be presented for discussion at the workshop on 5 May 2014.


Motion Number


12/13.7.2.322 16 December 2013

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council provide community groups the first opportunity to purchase Council equipment that is due to be replaced at a reasonable price that will not be a burden on the ratepayers, but advantage to these groups.

A proposal will be presented for discussion at the Council workshop on 5 May 2014.

01/14.7.2.005 28 January 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That all community groups involved or affected by any upgrade or remedial action be advised promptly and their input be taken into consideration to ensure that the St Marys trotting track is maintained to a standard that ensures it’s used during wet weather.

COMPLETED. Council staff have met with committee members of the St Marys Pacing Club and agreed short-term works completed to the club’s satisfaction. A longer-term solution will be submitted for consideration in the 2014/2014 draft Capital Works Program. The report has been included in the April 2014 Council Meeting Agenda.

01/14.7.3.006 28 January 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council increase the budget to allow for an increase in casual employment or contractors at Christmas and Easter.

This was discussed at the council workshop on 3 February 2014 with a draft position to be presented for discussion at the next workshop on 5 May 2014.


Motion Number


02/14.6.1.022 17 February 2014

That Council receive the petition and request the Manager Works and Infrastructure prepare approximate costings for listing for Council’s consideration during the 2014/2015 Budget deliberations

COMPLETED. A proposal has been listed for consideration in the 2014/2015 draft Capital Works Program.

02/14.7.1.023 17 February 2014

That Council commence conversations with TasWater regarding completing of the recirculating pipework from the St Helens Sewerage Treatment Plant to the St Helens Sports Complex and St Helens Golf Club.

Request for meeting has been initiated.

02/14.12.6.034 17 February 2014

That the Council Officer’s report be received, the bridge be demolished and that further discussion with the property owner be undertaken.

COMPLETED. The Manager Works and Infrastructure met with the property owners of the Aberfoyle property on 28 March 2014.

02/14.12.7.035 17 February 2014

That Council approve the construction of a new 1.2 wide footpath from the end of the existing footpath at the intersection of Tasman Highway and Tully Street for a length of 170 metres northwards with associated stormwater improvements.

COMPLETED. The works have been completed.

02/14.13.4.038 17 February 2014

That Council purchase the roller door which the committee of the Break O’Day Woodcraft Guild and Men’s Shed have obtained a quote for totalling $660.00 which includes supply and fit.

The roller door supplier has been requested to carry out a site measure to ensure installation fit.

03/14.7.1.046 17 March 2014 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council clean Burns Bay Boat Ramp on a regular basis, ie fortnightly during the hotter months and once a month for the remainder of the year.

A report will be included in the May 2014 Council Meeting Agenda.


WORKS DEPARTMENT ACTIVITIES REPORT ROAD MAINTENANCE PROGRESS UPDATE

March 2014 April 2014

Grading of: North Ansons Bay Road Eddystone Point Road Policemans Point Road Ansons Bay Road

Completed Annie Street footpath. Roadside slashing at Binalong Bay

Road, Goulds Country, Lottah and Beaulieu Street.

Remedial work to footpath on Cecilia Street.

Stormwater connection on Charlotte Court at Fourmile Creek.

Open drain maintenance, at Scamander Avenue.

Connect open drain to stormwater pit at Medea Street in St Helens

Install flood flap to stormwater pipe on St Helens foreshore.

Tree maintenance/removal on Medeas Cove Road behind school & on St Helens Point Road.

Grading of: Ansons Bay Road Medeas Cove Road

Complete Tully Street / Tasman Highway footpath.

Replace stormwater pits on Cameron Street in St Helens and on St Helens Point Road.

Tree removals at Ansons Bay Road, Equestrian ground and Upper Scamander Road.

TOWN AND PARKS MAINTENANCE PROGRESS UPDATE


Maintaining main street naturestrips, parks, reserves and recreational grounds as programmed.

Heavy roadside vegetation clearing – Greenbank Drive at Four Mile Creek.

Traffic management assistance for tree removals on St Helens Point Road.

Planning for Easter pre-holiday priority works.

Maintaining main street naturestrips, parks, reserves and recreational grounds as programmed, with focus on high visitor areas in preparation for Easter break.


FACILITIES MAINTENANCE PROGRESS UPDATE


Monthly preventative maintenance inspections.

On-going council-wide seats & picnic table installation.

Playground repairs due to council-wide audit.

Maintenance work on various buildings, as picked up in preventative inspections.

Installed light pole at rear of the St Helens Memorial Park.

Installed signs at Industrial Estate & Recreation Ground in St Helens

Monthly preventative maintenance inspections.

On-going council-wide seats & picnic table installation.

Playground repairs due to council-wide audit.

Maintenance work on various buildings, as picked up in preventative inspections.

Install concrete base for windsock St Helens Aerodrome

Start construction new BBQ shelter at Beauty Bay.

CAPITAL WORKS PROGRESS UPDATE – 2013/2014

Project March 2014 April 2014

Annie Street Kerb and Gutter, Stormwater and Footpath Works (St Helens)

Footpath works commencing.

Footpath works to be completed.

Tully Street / Tasman Highway Footpath Works (St Helens)



Cecilia Street Stormwater Upgrade (St Helens)

Tenders close on 18 March 2014.

Tenders awarded.

2013/2014 Bridge Program (Council wide)

Tenders awarded. Design plans to be approved.

Priory Road Bridge Replacement

Specifications completed. Tender advertised 12 April 2014.

Beauty Bay Landslide Rectification Works (St Helens)

Design drawings completed.

Tender advertised 12 April 2014.

New Netball Court (St Helens) Asphalt surfacing and grand stands completed.

Plexipave and linemarking to be installed.

New lighting for skate park (St Helens)

Project handover to Works Department.

Light fittings ordered by contractor. Works scheduled for completion by May 2014.

New solar panels and hot water cylinders for the Equestrian Club and Multi-Purpose Sports Building (St Helens)

COMPLETED.

Tasman Highway / St Helens Point Road Intersection Upgrade (St Helens)

Deed agreement signed. Request quotations for design services.


CAPITAL WORKS PROGRESS UPDATE – 2014/2015

Project March 2014 April 2014

2014/2015 Bridge Program: (Council wide)

Geotechnical investigations completed.

Tender documents and specifications being prepared.


| 04/14.12.3 Works and Infrastructure Capital Works Breakdown Report 105

04/14.12.3 Works and Infrastructure Capital Works Breakdown Report

INFORMATION

| 04/14.12.3 Works and Infrastructure Capital Works Breakdown Report 106

| 04/14.12.4 Animal Control Report 107

04/14.12.4 Animal Control Report


OFFICER Municipal Inspector



Nil

OFFICER’S RECOMMENDATION: That the report be received by Council. INTRODUCTION: This is a monthly update for animal control undertaken since the last meeting of Council. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: This is a monthly update of the complaints and work that has been done and the action that has been taken for each complaint of the month of March 2014: 6 March 2014

Patrol - all dogs on lead.

Phoned a dog owner regarding a kennel licence and complaint and harassment from neighbour. Kennel licence application will be done next week and I have advised the owner to go to the police if the neighbour threatens him or to kill his dog again.

I phoned a man’s wife about his cattle being out on the road. The man was at the property at Mathinna fencing. The man caught up with the police and then contacted me. Someone has been cutting his fences and leaving gates undone. The man also reported trees down on Tyne Road today.

Four (4) unregistered vehicles parked on a road side reserve at Short Street, Fingal. I have looked up registrations and taken photos. Tasmania Police have issued them with a notice to remove within seven (7) days.

Patrol Fingal – no dogs.

Patrol St Marys - asked a tourist to place his Labrador back on lead.

Patrol Scamander - nothing to report.

Check dog registrations at a property in Cameron Street, St Helens. Both dogs are registered.

Check tent at Kings Parks as it’s a prohibited camping area and the tent has been there for a week, I have left a note at tent telling them to remove tent within 48 hours as camping is prohibited there. I have advised the Works Department Executive Assistant that if tent is still there by Tuesday morning that the police are to be notified and they are to inspect it before Council can remove it.

Infringement for unregistered dog in Chimney Heights, Stieglitz.

Patrol - Thompsons Court, St Helens.


13 March 2014

Patrol - man on foreshore with a beagle cross off lead. I asked him to put his dog on lead and he took his dog home as he did not have a lead.

Replied to complaint that was sent to the Mayor.

Meeting with Corporate Services Manager and staff regarding fees.

Talk to the General Manager regarding barking dogs in Thompson Court, St Helens as I have had a complaint.

Fingal to talk to a man in Gray Street regarding his dog barking. The man is actually 50% deaf and when he is sleeping at night he doesn’t hear the dog. The man is going to try to stop the barking by putting the dog in the shed.

Patrol St Marys - nothing to report.

Patrol Scamander- only one (1) dog being walked on the footpath by its male owner.

Patrol - Binalong Bay – all problem dogs are in and nothing else around.

Patrol – Beaches at Steiglitz and Akaroa, once again no dogs. 19 March 2014

Patrol St Helens - nothing to report.

Contacted a lady in Pringle Street, Scamander regarding barking dogs in Steel Street. I have phoned the property owner, the man lets his friends use the shack. He will warn them that they are to stop their dogs barking.

A lady rang and complained this morning about her neighbour’s dogs always out and in the paddocks killing wildlife. The owner of dogs is on Tasman Highway, Four Mile Creek and the dog is a brindle hound looking thing and a white medium size dog – bitser. I am awaiting a call from the dog’s owner as she was not home when I went there today

27 March 2014

Depot - got dog in pound out and interacted with him for half hour. Beautiful boy who just wants to be close to people. Sits on command.

Patrol – raining and all quiet looked up near Penelope Street, St Helens as a spaniel and a pointer were seen at large earlier on this morning.

Inspection at Scamander Avenue for kennel licence - beautiful yard with amazing high secure fences – approved.

I have been to Newman Street, St Marys and spoke to a man, his partner and her son. All I got was abuse and the dog has been hidden away somewhere. I asked for the dog or photos of the dog if it wasn’t there and they would not provide either (they showed me a photo of the dog as a small puppy). I went to the police station after I had been to Newman Street and the man followed me there. I updated the Police Officer whom was on duty there and he is aware of the situation and what had taken place today. The Police Officer then spoke to the man after I had left. The other sheep owner had been to the man’s house on Sunday and that has obviously alerted the man to the issue and therefore the dog has been hidden away. I have spoken to both of the sheep owners and informed him of today’s events. Until we can find the dog I


cannot prove that this is the dog in the attacks. I have advised the sheep owners to shoot the dog if it is harassing their sheep and then to report to Council.

Patrol – St Marys all quiet.

Patrol Steiglitz - not a dog to be seen.

Called a lady regarding a barking dog in St Marys. Dog seems to not be there at the moment. I have asked the lady to let me know if the barking starts again.

Patrol St Helens - still raining and no dogs. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 04/14.12.5 St Marys Pacing Club 110

04/14.12.5 St Marys Pacing Club


OFFICER Stephen Yam, Manager Works and Infrastructure



Nil

OFFICER’S RECOMMENDATION: That Council receive the report. INTRODUCTION: The purpose of this report is to provide Councillors with information regarding works to alleviate saturated tracks at the St Marys Pacing Club. PREVIOUS COUNCIL CONSIDERATION: Council Resolution 01/14.7.2.005: “That all community groups involved or affected by any upgrade or remedial action be advised promptly and their input be taken into consideration to ensure that the St Marys trotting track is maintained to a standard that ensures it’s used during wet weather.” OFFICER’S REPORT: Track Saturation At the request of the St Marys Pacing Club Committee, council officers met with the committee on 23 December 2013 to inspect the saturated trotting track located on the north east corner of the trotting track, close to the rear of the St Marys Lawn Bowls Club. The inspection determined that a section of the tracks were saturated and that any works will not be completed in time for the state trotting body to approve the tracks for the annual St Marys New Year’s Day Races. It was agreed that minor works be carried out to ensure the track is suitable for a proposed race for the Easter weekend in 2014. Short Term Works Under the directions of the St Marys Pacing Club, council staff completed short-term works in early February 2014 to ensure the area around the saturated track would drain properly. The works included deepening and widening existing drains. All works were done to the satisfaction of the St Marys Pacing Club Committee, with Council receiving an email thanking our works staff for their work.

| 04/14.12.5 St Marys Pacing Club 111

Longer Term Solution Much of the stormwater comes off Gray Road and this needs to be channelled under the track and past the trotting track circuit onto the west of the recreational grounds. To enable a long-term solution to be scoped, the area has already been surveyed. A longer-term solution will be submitted for consideration in the 2014/2015 draft Capital Works Program. It is expected that the works would cost approximately $35,000. LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors. BUDGET AND FINANCIAL IMPLICATIONS: Proposed Capital Works estimate of $35,000, excluding GST, in the 2014/2015 Budget. VOTING REQUIREMENTS Simple Majority.

| 04/14.13.1 Community Services – Strategic Plan Activity Report 112

04/14.13.0 COMMUNITY DEVELOPMENT

04/14.13.1 Community Services – Strategic Plan Activity Report

INFORMATION Goal: Community Building

Build capacity to improve community spirit and enhance a sense of wellbeing.


Utilise existing skills and resources within our community to enhance the wellbeing of our community

1. Identify areas of existing skills that can be utilized

2. Support new and existing organizations in enhancing the wellbeing of our community through mentoring programs and events

Learner Driving Program is still working well – numbers are increasing The St Helens Digital Hub is meeting its target numbers and in some instances exceeding them.

Provide opportunities for people to come together and develop connections and networks

1. Support and encourage activities, events and festivals for the Break O’Day area

2. Assist community groups in finding solutions for obtaining public liability insurance

3. Keep the community informed on

Council activities 4. Recognize achievements and

successes in the community

Council to support existing community events and working with organisations to increase the calendar of events Council supporting and working with overarching bodies (TransBod) to assist groups in having public liability insurance Continuation of monthly and special newsletters and updating webpage Council supports the Australia Day Awards and also provides funding for sporting recognition

Promote and encourage arts, culture and heritage opportunities within our communities

1. Support and encourage events and festivals for the Break O’Day area

2. Develop and implement an arts, cultural and heritage strategy (Link to MMP) that would include:-

Investigate artists in residence program

Investigate opportunities for a community art space

Facilitate annual photographic event

Continue to support our history room

Continue to strengthen partnerships with key stakeholders at local, state and federal levels

Council provides funding to assist with events and festivals Plan currently being developed through the Municipal Management Plan. Council provides funding to support programs such Ten Days on the Island

| 04/14.13.1 Community Services – Strategic Plan Activity Report 113


Plan for and support access to quality services, facilities, health, education and information that meet the needs of all age groups and communities particularly youth, people with disabilities and our ageing population

1. Develop and implement a Recreation and Open Space strategy (Link to MMP)

2. Work with external agencies in

facilitating activities and events 3. Advocate for improved health,

education and other government services within the scope of Council’s role and in conjunction with community

4. Continue to strengthen partnerships with key stakeholders at local, state and federal levels

5. Explore community transport options

Consultants developing this plan through the MMP process – to be completed late 2013 Work with neighbouring Councils in developing activities Council attendings quarterly network meetings to address community issues with visiting health practitioners Council continues to lobby at State and Federal levels.

Minimize the impact of disasters by improving community and Council’s preparedness

1. Review existing municipal emergency management plan, community recovery plan and other relevant plans

2. Develop a business continuity plan in relation to Council’s functions

3. Continue to provide education to the

community 4. Continue to strengthen partnerships

with local, state and federal bodies

Currently Emergency Management Plan has been endorsed by the Commissioner of Police – will be reviewed in two years Regular updates provided through Council’s Newsletter Attend quarterly meetings of Northern Emergency & Northern Recovery meetings

| 04/14.13.2 Community Services Report 114

04/14.13.2 Community Services Report


OFFICER Chris Hughes, Manager Community Services

FILE REFERENCE N/A

ASSOCIATED REPORT AND DOCUMENTS

Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Community Services Department. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports: Motion Number


11/11.7.2.274 14 November, 2011

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting December 2011: That Council proceed with sealing of the St Helens airstrip as soon as possible and it be funded from Council Reserves.

Site inspection has been held – awaiting completion of Airport Feasibility Study. A survey of the St Helens airstrip is currently being undertaken by East Coast Surveying to assist with the Airport Feasibility Study. This project has been incorporated into a brief that has been prepared to seek external funding.

09/13.13.6.256 16 September 2013

That Council under Section 178 of the Local Government Act 1993 authorise the General Manager to sell Certificate of Title Volume 228953 Folio 1 (Fingal Tennis Court) situated at 17 Grant Street, Fingal.

Property will be put out for Expression of Interest

03/14.13.5.067 17 March 2014 That Council does not provide financial assistance to the Scamander Surf Life Saving Club to assist with the completion of Stage 2 of the facility.

Advised by letter of Council’s decision.


Motion Number


03/14.13.5.068 17 March 2014 That Council in principle adopt the following plans/studies/ strategies which have been completed as part of the Municipal Management Plan project: 1. Responding to Climate

Change prepared by EMC; 2. Airstrip Feasibility Study –

Part A and B prepared by Aurecon; and

3. Economic Development Strategy prepared by MCa.

Completed, same to be placed on Council’s website and advertised through our monthly newsletter.

03/14.17.4.CC 17 March 2014 That Council fund all of the projects through the Community Funding Program and take any surplus out of the Community Lifestyle Account.

Letters written and cheques requested.

Council Community Grants/Sponsorship 2013-2014:

Youth Health Worker $35,000 Youth Activities 6,000 Seniors Day 3,000 Star FM Sponsorship 10,000 Bay of Fires Art Prize – sponsorship 10,000 School prizes 1,000 Swimcart 1,000 St Helens Athletics Carnival 2,500 Carols by Candlelight 1,600 Fingal Coal Festival 2,000 Funding BEC Directory 2,000 Community Car 2,500 Community Lifestyle 12,500 Photographic Competition 1,000 Game Fishing 2,000 Break O’Day Woodcraft Guild 2,500 Volunteer Week 2,500 Marketing Greater Esk Tourism 2,500 Family Fun Fish Day 2,000 Artisians Arts Festival Quarterly Markets 4,000 Community Grants 30,000 Misc Community Donations 7,500 Regatta & Woodchopping 6,000 Sporting donations (under GM Delegation) 2,000 St Marys Memorial Service funding 500 Pyengana Endurance Ride 500 Regional Tourism Association (RTO) 50,000


Updates on current projects being managed by Community Services: Binalong Bay Foreshore Master Plan – Standing Item The consultants have advised at the time of writing this report, the final report should be with Council before the end of April, 2014. Municipal Management Plan – Planning for Tomorrow – Standing Item The consultants are currently working through the final stages of the Municipal Management Plan –the draft Art & Cultural Strategy is in its final stages of consultation with the focus groups and interested parties. Safer Community Meeting & Network Meeting- Standing Item The Safer Community Meeting has been postponed to May, minutes of the meeting will be providing once received through the Information Papers. Combined Mountain Bike Trail – Dorset/Break O’Day Councils – Standing Item Council is currently working through the Reserve Activity Assessment statement which is required by the Parks & Wildlife Service. World Trail has commenced work on the Derby stage of the project. St Helens Digital Hub – Trade Training Centre – Standing Item The St Helens Digital Hub moved location in March from inside the St Helens Trade Training Centre to the Break O’Day Council office. This move was done with minimal disruption to service and has been positively received by the community. The move was necessary due to the increase in enrolments at the Trade training Centre and the increasing noise level was no longer a comfortable learning environment for the mostly older participants of the Hub. The Hub has now been relocated in what is known as the ‘Library’ in the Break O’Day Council Office. Our March attendance figures have shown an increase in the number of new participants in both one-on-one and group training sessions and this could partly be attributed the our new more suitable location at the Break O’Day Council Office. For the month of March 89 training sessions were conducted at the Hub, this is an increase of 19 sessions from last month, 21 of those participating in sessions had not attended the Hub before, some of this may be due to the more visible location of the Hub.


As can be seen from the table below we are exceeding the monthly agreed training session targets given to us by the Department of Communications (target in blue – actual in orange).

Month

Agreed number of group training

sessions per

month

Number of group

training sessions delivered

Agreed number of 1:1

sessions per

month

Number of 1:1

training sessions delivered

Total group and 1:1

training sessions agreed

Total group and

1:1 training

sessions delivered

Total number of group and

1:1 participants

March 8 12 40 62 48 74 89

Youth Event Council worked in partnership with St Helens Neighbourhood House and the Healthy House in running an event for Youth Week on 12 April, 2014. The event was held at the Portland Hall, St Helens Tender – Break O’Day Council Planning for Sustainable Tourism Development on Tasmania’s East Coast The consultants have undertaken a field study of the project area and are now completing component one of the project - this component will identify options for tourism development in the project area, including nodal (eg., tourism hot spots) and linear development (eg. walking tracks). LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 04/14.13.3 Community Services Capital Works Breakdown Report 118

04/14.13.3 Community Services Capital Works Breakdown Report

INFORMATION

| 04/14.13.4 Request for Fee Waiver – Banner Poles – Bay of Fires Art Prize 119

04/14.13.4 Request for Fee Waiver – Banner Poles – Bay of Fires Art Prize





Nil

OFFICER’S RECOMMENDATION:

That Council support the Bay of Fires Art Prize event by waiving the banner pole hire fees for the month of June 2014 in the amount of $4,000, for the hire of eight (8) banner poles @ $500 each.

INTRODUCTION:

Council has received a request from the organisers of the Bay of Fires Art Prize seeking a fee waiver to place their banners advertising the event.

PREVIOUS COUNCIL CONSIDERATION:

No previous Council consideration.

OFFICER’S REPORT:

The objective of the Bay of Fires Art Prize event is to create a number of quality events that substantially increase visitor numbers to the East Coast and in particular St Helens during the winter season. It will provide an opportunity for local residents to enjoy the work of talented artists, artisans, performers and producers to attract intra and interstate visitors to the Break O’Day region and increase trade for local businesses.

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011 – 2015

Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing

Strategy Promote and encourage arts, culture and heritage opportunities within our communities.

BUDGET AND FINANCIAL IMPLICATIONS:

This item is not budgeted for and the cost of the Works Depot staff installing and dismantling the banners would need to be covered by Council.

VOTING REQUIREMENTS:

Simple Majority.

| 04/14.13.5Seeking Funds to Complete Trail of The Tin Dragon Project at Weldborough 120

04/14.13.5 Seeking Funds to Complete Trail of The Tin Dragon Project at Weldborough





Nil

OFFICER’S RECOMMENDATION: That Council support the Trail of Tin Dragon Project to be constructed at Weldborough and provide additional funding to cover the cost of the development of the car park and interpretative signage to a maximum of $35,000.00 subject to results of the tender process. INTRODUCTION: This project has been earmarked for Weldborough for some years and has received grant funding in the sum of $195,000 to complete the development of the infrastructure. PREVIOUS COUNCIL CONSIDERATION: Discussed at the Council Workshop held on the 7 April 2014. OFFICER’S REPORT: Council has funding to construct and install the aluminium walkway through grant funding but due to the cost of the project there is a shortfall in the establishment of a car park and interpretative signage. The proposed project will:

be around 102m long and ends at a small platform in a clearing – some interpretative signage will be placed along the track.

• The track has been designed without steps so that it can be used by people with wheelchairs and prams with a maximum ramp of 1:14 (4.1°).

• The vegetation clearance required for the trail is 300mm either side of the track at path level, 500mm either side at shoulder level and 2.2m in height clearance with no obstacles over the track.

• As part of this proposed development and the Mountain Bike Trail project, Council needs to provide car parking at Weldborough - the preferred site for the car park is adjacent to the start of the tail – entrance off Emu Flat Road .

The proposed cost for the car park is $20,000 – the proposed scope of the work to include some minor excavation work and supply and install 100 mm loose gravel.

| 04/14.13.5Seeking Funds to Complete Trail of The Tin Dragon Project at Weldborough 121

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing Strategy Promote and encourage arts, culture and heritage opportunities within our communities. BUDGET AND FINANCIAL IMPLICATIONS: This item is not budgeted for and the cost of the Works Depot staff constructing a car park would need to be covered by Council along with the development of interpretative signage. VOTING REQUIREMENTS: Simple Majority.

| 04/14.13.6 Review – Break O’Day Council Awards Policy 122

04/14.13.6 Review – Break O’Day Council Awards Policy





CB02 Council Awards Policy

OFFICER’S RECOMMENDATION: That Council adopt CB02 Break O’Day Council Awards Policy, as amended. INTRODUCTION: All policies are required to come to Council for review; this is part of this ongoing process. PREVIOUS COUNCIL CONSIDERATION: Adopted March 2012; this particular amendment was considered at the April 2014 Council Workshop OFFICER’S REPORT: As this is a very stable Policy, it is recommended that the Policy be reviewed every three (3) years. A new section, to recognise significant birthdays and anniversaries has been included as requested by Council. There is also the recognition of the role of Manager of Community Services as secretary to the Australia Day Awards Committee, otherwise only very minor grammatical amendments are suggested for this Policy. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: Nil VOTING REQUIREMENTS: Simple Majority.

| 04/14.13.7Review – Council Fee Remission of Building and Development Fees Policy 130

04/14.13.7 Review – Council Fee Remission of Building and Development Fees Policy





CB08 Council Fee Remission of Building and Development Fees for Community Groups Policy

OFFICER’S RECOMMENDATION: That Council adopt CB08 Council Fee Remission of Building and Development Fees for Community Groups Policy, as amended. INTRODUCTION: All policies are required to come to Council for review; this is part of this ongoing process. PREVIOUS COUNCIL CONSIDERATION: Adopted March 2012; this specific amendment was considered at the April 2014 Council Workshop. OFFICER’S REPORT: As this is a very stable Policy, it is recommended that the Policy be reviewed every three (3) years. Only very minor grammatical amendments have been suggested for this Policy. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.

| 04/14.13.8 Review – Community Facility Hire Policy 133

04/14.13.8 Review – Community Facility Hire Policy





CB07 Community Facility Hire Policy

OFFICER’S RECOMMENDATION: That Council adopt CB07 Community Facility Hire Policy, as amended. INTRODUCTION: All policies are required to come to Council for review; this is part of this ongoing process. PREVIOUS COUNCIL CONSIDERATION: Adopted July 2012; this specific amendment considered at the April 2014 Council Workshop. OFFICER’S REPORT: As this is a very stable Policy, it is recommended that the Policy be reviewed every three (3) years. No amendments are recommended for this Policy, except the recognition of the non-waivable administration fee adopted by Council and that this administration fee does not apply to Memorial Services. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.

| 04/14.13.9 Review – Community Grants / Assistance Policy 138

04/14.13.9 Review – Community Grants / Assistance Policy





CB06 Community Grants/Assistance Policy

OFFICER’S RECOMMENDATION: That Council adopt CB06 Community Grants/Assistance Policy, as amended. INTRODUCTION: All policies are required to come to Council for review; this is part of this ongoing process. PREVIOUS COUNCIL CONSIDERATION: Adopted March 2012; this specific amendment was considered at the April 2014 Council Workshop. OFFICER’S REPORT: As this is a very stable Policy, it is recommended that the Policy be reviewed every three (3) years. Only very minor grammatical amendments are recommended to this Policy. The Policy previously included a complete Application Form template and it is recommended that this be removed as it only adds to the size of the Policy, without adding to the intent/content. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.

| 04/14.13.10 Review – Banner Pole Hire Policy 141

04/14.13.10 Review – Banner Pole Hire Policy





CB05 Banner Pole Hire Policy

OFFICER’S RECOMMENDATION: That Council adopt CB05 Banner Pole Hire, as amended. INTRODUCTION: All policies are required to come to Council for review; this is part of this ongoing process. PREVIOUS COUNCIL CONSIDERATION: Adopted March 2012; this specific amendment was considered at the April 2014 Council Workshop. OFFICER’S REPORT: As this is a very stable Policy, it is recommended that the Policy be reviewed every three (3) years. Only very minor grammatical amendments have been suggested for this Policy. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.

| 04/14.13.11 Review – Community Engagement Policy 146

04/14.13.11 Review – Community Engagement Policy





CB03 Community Engagement Policy

OFFICER’S RECOMMENDATION: That Council adopt CB03 Community Engagement, as amended. INTRODUCTION: All policies are required to come to Council for review; this is part of this ongoing process. PREVIOUS COUNCIL CONSIDERATION: Adopted March 2012; this specific amendment was considered at the April 2014 Council Workshop. OFFICER’S REPORT: As this is a very stable Policy, it is recommended that the Policy be reviewed every three (3) years. This Policy was adopted with a great deal of detail, including references to legislation and Council strategies. This would require that the policy be continually be reviewed for changes to any of these references, as well as being cumbersome due to being larger than necessary. The Policy has therefore been contracted by removing this type of reference, without any attempt to change the intent or content of the Policy. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.

| 04/14.13.12 Titley Shack – Binalong Bay – Terms of Reference 155

04/14.13.12 Titley Shack – Binalong Bay – Terms of Reference





Draft Terms of Reference

OFFICER’S RECOMMENDATION: That Council: 1. Adopt the Terms of the Reference for the Title Shack Reference Group which

outline the purpose and structure of the group. 2. In conjunction with the Binalong Bay Ratepayers Association ask for expressions of

interest in forming a committee of five (5) to form a Titley Shack Reference Group to maintain the "Titley" shack and to deliver a proposal to Council about its opening to the public as a small photographic museum commemorating the history of the area.

INTRODUCTION: Council signed an agreement with Crown Land Services to lease the “Titley Shack” and communicate with the community for its future use. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration. OFFICER’S REPORT: Council took over the lease of the Title Shack for the future use in the recreation/tourism/visitor experience of the area. It was discussed during the transfer of this property to Council that the community would be involved in any decision making in regards to the use of the Titley Shack. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing Strategy Promote and encourage arts, culture and heritage opportunities within our communities.


BUDGET AND FINANCIAL IMPLICATIONS: This item is not budgeted for and will need to be considered in the 2014-2015 budget discussions. VOTING REQUIREMENTS: Simple Majority.


Terms of Reference The role and function of the Titley Shack Reference Group is as follows: 1. Advise and provide comment to Council on matters pertaining to the management and

protection of the Titley Shack both referred to by Council and on the Reference Group’s own initiative.

2. To ensure that any matters pertaining to the management and protection of the Titley

Shack incorporate the strategies outlined within the Binalong Bay Foreshore Master Plan.

3. Encourage community input/involvement in the Titley Shack management issues. 4. Stimulate public interest in the management of the Titley Shack. 5. Facilitate communication between the community and Council in relation to Titley

Shack management issues. 6. Report/respond to issues referred to the Group by Council in a timely manner. 7. The Titley Shack Reference Group will be made up as follows:

three (3) local residents;

one (1) Councillor; and

a local historian, e.g. Gary Richardson. The Group will be supported by the Council’s Manager of Community Services. A

proxy may be nominated by each member to attend on their behalf with only one person to be nominated by each member to maintain consistency.

8. A term of appointment for the Titley Shack Reference Group will be for 2 years and be

able to attend meetings on a regular basis. 9. A chairperson to be nominated for a period of one (1) year 10. Meetings are to be held on a monthly basis. 11. All minutes of meetings of the Group will be made available to the public and tabled at

Council meetings by the Council representative on the Group. 12. No individual member of the Group is to make public statements to the media on behalf

of the Group. 13. The Titley Shack Reference Group is to act in a consultative role and not intervene in

the day to day activities of Council. 14. Council may after consultation with the Titley Shack Reference Group, recommend that

the Terms of Reference be changed.

| 04/14.14.1 Development Services – Strategic Plan Activity Report 158

04/14.14.0 DEVELOPMENT SERVICES

04/14.14.1 Development Services – Strategic Plan Activity Report

INFORMATION Goal: Environment and Planning Ensure sustainable management of natural and built resources is respectful to our unique location.


Provide a sound framework for strategically planned and orderly future development by updating and improving Land Use Strategy and Planning Scheme

1. Continue to participate in the regional planning initiatives

2. Review land use zoning for the

municipality in regard to identified needs and likely future demographics, economic, environmental and social trends

3. Prepare a revised Land Use Strategy (Settlement) based on review

4. Prepare amendments to planning

scheme and seek relevant government approval

Draft interim planning scheme lodged with the Tasmanian Planning Commission for assessment in March 2013. The Interim scheme was declared by the Minister for Planning and became effective from 1 June 2013 Land Use and Development Strategy for the entire municipality commenced to review land use zones. St Helens and Surrounds Structure Plan completed in December 2012.

Adopt environmental sustainability principles in undertaking Council activities

1. Assess opportunities to reduce energy consumption and reduce Council’s carbon footprint (eg by utilizing low energy light bulbs, solar panels etc)

2. Continue to support Council’s Internal Energy Audit Group

3. Continue to participate in the

Planet Footprint Program 4. Communicate learnings to the

community and investigate ways to support the community in achieving the same results

Energy saving hot water systems installed in St Mary’s and St Helens public showering facilities. Timed Hot water delivery systems installed to St Helens and St Mary’s public showering facilities. Review and fine tuning of Council office air conditioning system helped achieve a 7.5% reduction in energy consumption and keep pace with steep electricity price rises. Replacement of light globes with LED type as required. Ongoing review of all existing Council Assets to improve energy consumption. Energy Audit group is ongoing. Participation with Planet footprint is ongoing. Results showing that energy consumption has reduced. Ongoing education advising the public of the benefits of various energy efficient systems including, gas, solar and heat pump systems.

| 04/14.14.1 Development Services – Strategic Plan Activity Report 159

Strategies Activities Measure of Success Develop and implement an environmental sustainability policy for the region

1. Formulate environmental sustainability policy

2. Engage key stakeholders/ community in policy development

3. Implement policy in day to day

operations of our community

BOD NRM Strategy 2012 adopted by Council. Dog Policy implemented and a review undertaken. Community and stakeholders engaged in policy and programs addressing environmental issues.

Minimize the impacts of climate change

1. Develop climate change strategy (Link to MMP) that would include:- 1. Identification and plan for

threats/impact from climate change

2. Review of land use zones to ensure they take account of identified threats and impacts from climate change

Sea Level Rise flood mapping completed for St Helens and adopted by Council as new measures in Interim Planning Scheme. Tasmanian Climate Adaption Project (TCAP) completed. Lower George River Floodplain Risk Management Plan completed.

Ensure the health of the public and environment is maintained at legislated levels or above

1. Develop an environmental health management plan

2. Continue the investigation of the

Eat Safe program

Draft Completed in July 2012 and adopted by Council. Program commenced on 1 July 2011 and has remained ongoing, participation rate is 50%.

| 04/14.14.2 Development Services Report 160

04/14.14.2 Development Services Report

ACTION INFORMATION PROPONENT Department

OFFICER Development Services



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with by the Development Services Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports:

Motion Number


11/11.7.3 14 November 2011

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting December 2011: That Council support Pyengana War Memorial Hall and Recreation Committee by applying for a Sport and Recreation grant to build a shower block at the Recreation Ground and that Council provide a donation of $2,000 to this group to be funded from the Community Lifestyle budget.

Awaiting for plans and submission of costs to be provided by the committee in order to provide a full report to Council.

09/13.14.6.259 16 September 2013

That the construction of the amenities building at the Fingal Sports Complex (Brown Street) be deferred until further community feedback has been received.

Risk assessment has been carried out to be reported to the General Manager. Deferred to 2014/2015 Capital budget. Further community feedback to be sought.


Motion Number


02/14.7.3.024 17 February 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council make a policy on Fire Abatements and have time frames of sending out to land owners who have had an Abatement notice the previous year. “That early Abatements/Reminders be sent at the end of the first week of November each year with a 21 day time frame to be completed allowing for seven (7) business day from the date letter is sent. A total of 28 Days from the date sent.”

Report currently being prepared.

02/14.16.1.044 17 February 2014

That in accordance with Section 30Q(4)(c) of the Land Use Planning and Approvals Act 1993, the proposed dispensation (BRE D1/2013) at 13 Storey Street, St Marys to allow a residential use to occur on the site, be supported by the Break O’Day Council Planning Authority.

Complete.

03/14.15.9.076 17 March 2014

That Council’s Management liaise with the St Helens Football Club and progress the design and documentation of new multi-use change rooms for the St Helens Sport and Recreation Ground.

To be commenced in April 2014.

RMPAT and TPC Cases: Nil Meetings Attended: Flinders Island – Northern Tasmania Development and Geografia – Housing Needs Study for Northern Tasmania. Northern Tasmania Development – Building a Bullet Proof Business Case – Launceston.


Planning Projects underway during 2013/2014 financial year 1. Regional Land Use Framework/Strategy This project is now complete. Some possible revisions are being worked upon at present by the Management Committee. These revisions involve looking at Rural Living issues, Major Tourism sites and Urban Mixed Use issues (not relevant to Break O’Day). There revisions have been put out for public comment on 23 March 2013. At present the timing for the implementation of these issues is unknown, as it is subject to the approval from the Minister for Planning. 2. Interim Planning Scheme The Interim Planning Scheme 2013 has been declared by the Minister for Planning and became effective on 1 June 2013. Approximately 23 submissions on the Interim Planning Scheme were received during the public exhibition period. Council has forwarded the report, representations and Council minute to the Tasmanian Planning Commission at 30 November 2013. The Commission will advise hearing dates for the submissions in the New Year. An urgent amendment to the Interim Planning Scheme was advised to Council by the Tasmanian Planning Commission in November to correct wording in the Rural Resource Zone Use Table. The changes were required due to errors in the regional model. The amendment was exhibited for 14 days from 21 December 2013. 3. Break O’Day Land Use Strategy This project is part of the MMP. Information on this project can be found in the report regarding the MMP.


NRM Meetings

25.03.14 Scamander Join Scamander Foreshore Weed group on monthly working bee with PWS

25.03.14 St Helens Planning NRM themed Bay of Fires Youth Art Prize 2014 event with organisers.

26.03.14 Scamander Hosted NRM North Team meeting at Scamander Surf Life Saving Club

31.03.14 Launceston Water Quality Catchment Action Plan Project Reference Group meeting

02.04.14 St Marys St Marys School Farm Committee meeting

07.04.14 St Helens Met with Break O'Day Community College, TasTAFE and NE Bioregion Network on Green Army opportunities to increase VET training

08.04.14 Scamander Break O'Day Council NRM Committee Meeting

08.04.14 Scamander Attended official launch by Environment Tasmania of their federally funded Skyline Tier reforestation project with NE Bioregion Network.

Georges Bay and Catchment Water Quality CAP project (Catchment Action Plan)

This new NRM North project will review priority actions for Georges Bay and Catchment. It is starting with planning of consultation and process and will mostly occur during 2014/2015. Other catchments participating in the region are the Mersey and Brid /Forester.

Weed and Cat Management programs

Developed for Council Workshop consideration with Works Department consultation and costed budget proposals. The weed program includes Weed Action Plan that provided a strategic framework for directing limited resources.

Small Farm Living and School Tree Program in St Marys

Two (2) native plant propagation workshops conducted on 4 April at St Marys School Farm by the Understorey Network; the first for the St Marys Small Farm Living group. 150 Great Trees of the Valley were sown by students to kick off a School Tree Program. A workshop on ‘polytunnels’ for extended growing seasons is planned for the end of May as part of the Small Farm Living groups program.

On–going on the NRM desk

The Georges Bay Marine Discovery Festival planned for the last weekend in March was postponed till summer by Environment Tasmania – it included a seagrass activity was devised by the NRM Facilitator to improve community awareness.

Return of the estuary weed rice grass in Georges Bay.

Advice and support to community and Development Services team.


Farm investment proposals and completions for NRM North’s Property Management Planning program.

Carbon Reduction Program – gradual progress using Planet Footprint reports on Council energy use and costs.

BUILDING SERVICES Projects Completed in 2013/2014 Financial year:

Replacement of Wind Lock Roller Doors with Automatic Roller doors, Patient Transfer Building, St Helens Airport – Completed July 2013.

Replacement of Windows and Doors to Kitchen, Portland Hall –– Completed August 2013.

Installation of Height Safety Systems to High Risk Buildings (Depot, Scamander Tip Compacter Shed, Council Offices, Sports Complex (Main Building)) – Completed September 2013.

Installation of Automatic Roller door, St Marys Football Clubrooms - Completed August 2013.

Replacement of Fingal Park BBQ Shelter - Completed August 2013. St Helens Indoor Sports Centre – Design Brief Completed October 2013. Demolition of Shacks & Reinstatement of Car park, The Gulch, Binalong Bay –

Completed December 2013. Demolition of old and new score box, St Marys Sports Complex – Completed March

2014. Projects ongoing –Capital Works Program – 2013/2014 Financial Year

Fingal Park (Main Street Toilet Block) – Operational Mid December 2013, Further works to be completed include, external landscaping, car park, replace picnic tables. – Due to be completed prior to May 2014;

Renovation of Toilets at Portland Hall – Commenced March 2014 Due to be Completed prior to Mid April 2014;

New Beauty Bay BBQ and Shelter, Redirect Stormwater Drain & replace walkway to Jetty – Regulatory Approvals Obtained – Works Scheduled to Commence Mid April 2014 and be completed prior to end financial year.

Approved Capital Works Program – 2013/2014 Financial Year - not yet started

Front Counter Renovations, Council Chambers – Deferred 2014/2015. Council Approved works – Ongoing/commenced (Separate to Capital Works)

Civic Centre Feasibility Study, Municipal Management Plan – Received Final Draft, Feedback to be provided by Building Services Coordinator;

Life Cycle and Heritage Assessment of Old Tasmanian Hotel, Fingal – Awaiting Reports to be Received;

Life Cycle Report on Portland Hall – Building Condition report received, structural engineering report underway, to be workshopped;

Design Brief – St Helens Football Building Additions (Multi user Change Rooms) – Meetings with Clubs to be scheduled;


Design Brief – St Marys Sports Centre (Renovation & Additions) – Design Concepts Completed – Project Handover to be completed.

Council Approved works not commenced (Separate to Capital Works)

Nil. Plant Purchases – Building Services – 2013/2014 Financial Year

Replacement of Nissan X-trail C11QD – Arrived August 2013.

Purchase of Nifty Lift – Arrived July 2013. Environmental Health

Food Safety Audits

Year to Date: Environmental Health Officer (EHO) has carried out a total of 23 food

safety audits at registered food businesses.

Summer beach recreational water quality sampling program Bacteriological sampling will be carried out once a month from December 2013 to

March 2014. Microbial standard for primary contact (swimming). Enterococci/100ml less than 140 Good Water Quality GREEN Greater than 140 and less than 280 – conduct sanitary survey Moderate Water

Quality YELLOW Two (2) consecutive samples greater than 280 – unsuitable for swimming Poor Water

Quality RED Results:

BEACH 11/12/13 8/1/14 6/2/14 13/3/14

Grants Lagoon GREEN GREEN GREEN GREEN

Binalong Bay Beach GREEN GREEN GREEN GREEN

Beauty Bay GREEN GREEN GREEN GREEN

Wrinklers Lagoon GREEN GREEN GREEN GREEN

Scamander River GREEN GREEN GREEN GREEN


Compliance Officer – Overview of activities New Investigations conducted this month 7 Current ongoing investigations 67 Building Notices issued this month 4 Plumbing Notices issued this month 0 Infringement Notices issued this month 0 Building Orders issued this month 1 Plumbing Orders issued this month 0 LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 04/14.14.3 Planning Approvals Issued 167

04/14.14.3 Planning Approvals Issued

INFORMATION

DA NO. LOCATION SECTION

227-2013 31 Coffey Drive, Binalong Bay Dwelling & Carport 57

153-2012 23320 Tasman Highway, Scamander Dwelling & Shed 56

252-2013 176 Tully Street, St Helens 2 Lot Subdivision 57

273-2013 St Columba Falls Road, Pyengana 3 Lot Boundary Adjustment 58

267-2013 22 Coffey Drive, Binalong Bay Units x 3 57

184-2013 27749 Tasman Highway, Pyengana Legalisation of Dwelling Additions 58

251-2013 76 Medeas Cove Esplanade, St Helens

Shed 57

266-2013 84 Main Street, St Marys Patio 58

014-2014 27 Franks Street, Falmouth Dwelling & Shed 57

025-2014 36 Treloggen Drive, Binalong Bay Change of Use to Visitor Accommodation

58

011-2014 34 Treloggen Drive, Binalong Bay Sunroom & Deck 57

042-2014 34 Quail Street, St Helens Roof Infill No permit Required

034-2014 16 Groom Street, St Helens Verandah Additions 58

| 04/14.14.4 Building Services Approvals 168

04/14.14.4 Building Services Approvals

INFORMATION

No. BA No. Town Development Value

1 2012 / 00033 St Helens New Dwelling $217,500.00

2 2014 / 00008 Ansons Bay New BBQ Shelter & Deck to Dwelling $20,000.00

3 2013 / 00221 Scamander Addition - Enclosed Patio $18,000.00

4 2013 / 00200 Ansons Bay Addition - Dwelling (Bedroom, Living Room Extension, Utility room only $41,000.00

5 2013 / 00256 Falmouth Addition to Dwelling - Deck / Veranda and New Carport / Garage $26,000.00

6 2013 / 00265 Akaroa New Carport $4,320.00

7 2014 / 00010 St Helens Addition to Shed - Carport only $17,114.00

8 2013 / 00177 Scamander Legalisation of Deck $7,200.00

9 2013 / 00012 Ansons Bay Legalisation of Shed $50,000.00

10 2014 / 00021 Ansons Bay New Shed x 2 $80,000.00

11 2014 / 00024 Beauty Bay New BBQ Shelter $15,000.00

12 2013 / 00239 Ansons Bay New Dwelling $77,000.00

13 2014 / 00016 Binalong Bay Solar Panels (10kw) $10,000.00

ESTIMATED VALUE OF BUILDING APPROVALS FINANCIAL YEAR TO DATE

2012/2013 2013/2014

$16,230,375 $8,818,262.00

ESTIMATED VALUE OF BUILDING APPROVALS FOR THE MONTH

MONTH 2013 2014

March $1,646,200 $583,134.00

NUMBER BUILDING APPROVALS FOR FINANCIAL YEAR TO DATE

MONTH 2012/2013 2013/2014

March 165 117

| 04/14.14.5 Development Services Capital Works Breakdown Report 169

04/14.14.5 Development Services Capital Works Breakdown Report

INFORMATION

| 04/14.14.6 Scamander Surf Life Saving Club 170

04/14.14.6 Scamander Surf Life Saving Club


OFFICER Jake Ihnen, Building Services Coordinator



Plans Quote Further Information

OFFICER’S RECOMMENDATION: 1. That Council consent to the construction of the toilet and shower block at Scamander

Surf Club.

2. That Council assign Councils Building Services Coordinator to undertake a project Management role (excluding finance management) to ensure the build is in accordance with Council requirements.

INTRODUCTION: A written request has been received by the Scamander Surf Club to make a variation to Stage 2 of the Scamander Surf Club Building. PREVIOUS COUNCIL CONSIDERATION: 17 March 2014 – Council Meeting - 03/14.13.4.067 14 June 2011 – Council Meeting – 06/11.14.5.136 8 August 2011 – Council Meeting – 08/11.13.7.198 OFFICER’S REPORT: The attached letter received 24 March 2014 and proposed Amended Plans contains the required information for Council to make an assessment to consider consenting to the construction of the shower and toilet facilities. Council staff have reviewed the proposal and it is considered that the proposed structures would be a benefit to the community as long as the access is for private use only and no public access is permitted. It is proposed to construct the building to ‘lock-up’ and continue to seek funds during the construction phase. Council staff doesn’t consider this a problem as long as the building can be reached to ‘lock up stage’. Eastern Creek Building Services have provided a quotation for the work and the committee have provided written confirmation that the funds are available to provide full payment to this stage. Council staff have not been requested to carry out any project/construction management to date.


LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors. BUDGET AND FINANCIAL IMPLICATIONS: The proposed addition is on Council land and will incur depreciation and maintenance costs over the life of the building. VOTING REQUIREMENTS: Simple Majority.

| 04/14.15.1 General Manager’s – Strategic Plan Activity Report 192

04/14.15.0 GENERAL MANAGER’S REPORT

04/14.15.1 General Manager’s – Strategic Plan Activity Report

INFORMATION Goal: Leadership and Governance Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.


Recruitment of external grant funding

1. Actively identify and pursue external grant funding opportunities consistent with Council priorities

Ongoing – applications are made as opportunities arise

Promote Council as Employer of Choice

1. Develop and implement human resource strategy to address:

Leadership and communication

Attraction, recruitment and selection

Induction, training and development

Motivation, management and reward

Retention and support

Implement training program for future leaders

Performance management processes implemented and embedded

Coaching of Managers in staff relations

Ensure Council members have the resources and skills development opportunities to effectively fulfil their responsibilities

1. Support Elected Members through the provision of education and training opportunities

2. Ensure the provision of accurate,

up to date and quality information

Elected Member Training

Relevant seminars, workshops, conferences, etc as appropriate opportunities arise

Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures

1. Conduct compliance audit and determine program for implementing recommendations based on identified gaps in order of priority

Reviewed and updated annually

Improve Council’s communication, consultative processes, representation and advocacy

1. Establish and implement a marketing and communications strategy (internal and external)

2. Develop and implement a consultation policy

3. Represent community needs to state/federal government

Marketing and Communications Strategy to be prepared

Monthly newsletters prepared

Community Engagement Policy was adopted in March 2012 – reviewed annually

Council actively represents community needs to State/Federal Governments

| 04/14.15.1 General Manager’s – Strategic Plan Activity Report 193

Goal: Economic Development Achieve sustainable economic development.


Develop and implement initiatives to attract people to live, work and invest in the Council area

1. Develop an economic development strategy (Link to MMP) that would include but not be limited to:-

Facilitation of new and existing business ventures through appropriate land use planning

Promotion and advocacy for new and existing business opportunities and advantages

Provision of services, facilities and amenities that attract people to the area

Appropriate signage for businesses in the region

2. Continue to strengthen

partnerships with key stakeholders at local, state and federal levels

Initiate preparation of Municipal Management Plan (MMP) incorporating the development of an Economic Development Strategy

Establishing partnerships with state agencies through the development of the Municipal Management Plan, particularly Department of Economic Development, Tourism and the Arts

Goal: Asset Management Ensure the efficient and effective provision of appropriate community assets.


Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors

1. Prepare Municipal Management Plan (MMP) that incorporates the following components:-

Coastal Park Concept Plan

Coastal Park Vegetation Management Plan

Recreation and Open Space Development Plan

Community Infrastructure and design guidelines – set of guidelines/manual for community infrastructure and signage

Urban Design Framework

BOD Economic Strategy and BOD Tourism Strategy

Civic Centre – Feasibility Study

BOD Airstrip Re-development Feasibility Study

Responding to Climate Change

Arts, Cultural and Heritage Strategy

Community Safety Plan

Preparation of the Municipal Management Plan (MMP) is underway – expected completion September/October

| 04/14.15.2 General Manager’s Report 194

04/14.15.2 General Manager’s Report


OFFICER Des Jennings, General Manager



Nil

OFFICER’S RECOMMENDATION: That the General Manager’s report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the General Manager and with other Council Officers where required. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports: Motion Number

Meeting Date


05/13.7.2.118 20 May 2013 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting in June 2013 and consider any advice as required from relevant State Agencies. That the Council explores the possibility of entering a partnership sponsorship with the State Government and the AMC (UTAS) to the effect that either a post-graduate or the whole of school adopts a project that examines the navigability of George’s Bay into the future.

MAST are currently preparing an Economic Study. A visit to UTas (AMC) arranged by NTD has taken place. Discussions held with UTas and a meeting arranged with representatives meeting notes circulated separately for Council’s information.

10/13.18.4.283 21 October 2013

That the General Manager be authorised to follow up with relevant State Politicians and provide further reports in regards to the St Marys Sport and Recreation Facility – upgrade of kitchen and the St Marys Arts, Culture and Heritage Precinct.

In progress.


Motion Number

Meeting Date


01/14.7.4.007 28 January 2014

The item of support for the Blue Tier Reserve be deferred for discussion at a Council Workshop.

The item was listed at the February Council Workshop and no further information was available at this time and will be relisted for a future workshop.

02/14.15.4.043 17 February 2014

That Council commence public exhibition and community consultation of the St Helens Foreshore redevelopment plan title “St Helens Waterfront 01 January 2014”.

In progress.

03/14.11.16.061 17 March 2014

That Council works with the Sub Regional Alliance to identify a cost-effective approach to complying with the legislated requirement for an Audit Panel.

Requested that the item be listed on the next SRA agenda for May.

03/14.15.5.072 17 March 2014

That Council endorse the Future Regional Governance Proposal dated 22 January 2014 as the ongoing management of the Northern Regional Planning Initiative.

NTD advised.

03/14.15.6.073 17 March 2014

That Council do not approve the request to waive the cost for the purchase of a blade sign for the St Helens Op Shop. MOTION LOST

St Helens Op Shop representatives advised of Council’s decision to waive the fees.

03/14.15.7.074 17 March 2014

That Council support the submission of the following two (2) motions to the Local Government Association of Tasmania (LGAT) Annual General Meeting and General Meeting for consideration: 1. Super Trawler 2. Police Checks

Motions submitted to LGAT.

03/14.15.8.075 17 March 2014

That actions of the Deputy Mayor and General Manager in executing the grant deed for the redesign and upgrade of the junction of St Helens Point Road and Tasman Highway be endorsed.

Grant Deed executed and returned.

03/14.15.11.078 17 March 2014

1. That Council authorise the General Manager to progress the preparation of a master plan for Annie Street site, catering for public and private health services and facilities.

2. That the master plan be progressed only if the Annie Street site is identified as a suitable location for the proposed new St Helens Hospital.

Emailed the Department of Health and Human Services Officer and advised of Council’s decision.


Meetings Attended:

18.03.14 Canberra – Meeting with Consultants and Federal Government Representatives regarding the Planning for Sustainable Tourism Project

19.03.14 Canberra – Meeting with Consultants and Federal Government Representatives regarding the Planning for Sustainable Tourism Project

20.03.14 St Helens – Meeting with Ian Abernathy from Pitt & Sherry

21.03.14 Launceston – Local Government Committee Meeting

25.03.14 St Helens – Meeting with Owners of the Bayside Inn – Meeting with Peter Paulsen regarding the HMAS Tobruk

Project – Meeting with the CEO of the East Coast Regional Tourism

Organisation

26.03.14 St Helens – Teleconference with Representatives from the Federal Government Department of Health

27.03.14 Launceston – Meeting with Representatives from UTAS/AMC

28.03.14 St Helens – Meeting with Representatives from Dorset Council regarding the North East Mountain Bike Project

31.03.14 St Helens – Meeting with Representatives from Northern Tasmania Development and Consultant regarding Housing Affordability

02.04.14 St Helens – Meeting with Consultants for the Planning for Sustainable Tourism Project

03.04.14 St Helens – Meeting with Jenny McQuilkin from the Integrity Commission

04.04.14 Launceston – Regional Planning Committee Meeting

07.04.14 St Helens – Council Workshop – Special Council Meeting

10.04.14 St Helens – Meeting with the Tourism Tasmania Board

11.04.14 St Helens – Meeting with the Tourism Tasmania Board

15.04.14 St Helens – Meeting with Representatives from the State Grants Commission

23.04.14 St Helens – Council Meeting

Actions Approved under Delegation:

NAME/DETAILS DESCRIPTION OF USE OF

DELEGATION DESCRIPTION DELGATION NO /

ACT

Main Street, St Marys

Affixing of the Common Seal Boundary Adjustment

Number 12 – Miscellaneous Powers and

Functions to the General Manager

Hansen Partnership Pty Ltd – Planning for Sustainable Tourism Project

Affixing of the Common Seal Service Agreement






ACT

Waverley Farm Affixing of the Common Seal Extension of Private Burial Site



Sport & Recreation Tasmania – Trails and Bikeways Grants Program – Blue Tier Mountain Bike Development Project

Affixing of the Common Seal Grant Deed



Grant Street, Falmouth – 2 Lot Subdivision

Affixing of the Common Seal Plan of Survey



Boundary Adjustment – Franks Street, Falmouth

Affixing of the Common Seal Final Plan of Survey



Boundary Adjustment – Tasman Highway, St Helens

Affixing of the Common Seal Final Plan of Survey



Suncoast Singers

Power to remit any charges up to $350 ordinarily imposed as a hire fee under Section 205(1)(a) of the Local Government Act 1993 for the use of any property or facility owned or managed by the Council in accordance with the provisions of Section 207 of the Local Government Act 1993

Hire of Portland Hall - $130.00

Number 9 – Local Government Act

1993

St Helens Senior Citizens




1993




ACT

Cystic Fibrosis Australia


Hire of St Marys Recreation Ground & Building - $65.00


1993

Bay of Fires Arts Market


Hire of St Helens Foreshore - $115.00


1993

Star FM




1993

Tenders and Contracts Awarded:

Tender Closing

Date

Description of Tender Awarded to

26.07.13 Demolition and construction of amenities building at Fingal Sports Complex

Deferred

17.02.14 Planning for Sustainable Tourism Development on Tasmania’s East Coast

Hansen Partnership Pty Ltd

25.02.14 2013/2014 Bridge Replacement Programs – Seven (7) Bridge Structures – Package A

TasSpan Civil Contracting Pty Ltd

25.02.14 2013/2014 Bridge Replacement Programs – Seven (7) Bridge Structures – Package B

BridgePro Engineering Pty

Ltd

18.03.14 St Helens Main Street Stormwater Upgrade – Construction

Shaw Contracting

18.03.14 St Helens Main Street Stormwater Upgrade – Concrete Products Supply

Hudson Civil Products

| 04/14.15.3 Governance Capital Works Breakdown Report 200

04/14.15.3 Governance Capital Works Breakdown Report

INFORMATION

| 04/14.15.4Australian Local Government Association (ALGA) – 2014 National General Assembly

of Local Government – Call for Motion 201

04/14.15.4 Australian Local Government Association (ALGA) – 2014 National General Assembly of Local Government – Call for Motion





Nil

OFFICER’S RECOMMENDATION: That Council support the following item submitted by the General Manager to the Australian Local Government Association (ALGA) - 2014 National General Assembly of Local Government for consideration. Motion – Permanent Ban on Super Trawlers That ALGA call on the Australian Government to legislate a PERMANENT ban on ALL super trawlers operating in Australian waters before November 2014. National Objective If the Australian Government allows super trawlers to fish within Australian Waters there will be detrimental effects Nationally. The threat of factory fishing creating a ‘domino effect’, decimating fish stocks, jobs and local economies remains unless the Australian Government puts a permanent ban in place. Summary of Key Arguments In November 2012 the Federal Government made an amendment to the Environmental Protection and Biodiversity Conservation Act (EPBC Act) to ban super trawlers in the small pelagic fishery for two (2) years whilst an expert panel reviewed the environmental impacts. This ban is due to expire in November 2014. We believe that the more spheres of Government that take up this issue placing pressure on the Federal Government to legislate a permanent ban on all super trawlers in Australian Waters, the better likelihood there is of success. If a Super Trawler was to be allowed to fish in Australian waters and they were to fish off the East Coast of Tasmania the local and regional economy of St Helens and Break O’Day as a whole would be irreversibly downsized. Losses in domestic and export fishery revenues and related employment will be significant. Alternative local/regional employment will not be available, and the majority of the profits from such an enterprise would all go overseas with no financial benefit to local, commercial or recreational fisheries.

| 04/14.15.4Australian Local Government Association (ALGA) – 2014 National General Assembly

of Local Government – Call for Motion 202

INTRODUCTION: The Call for Motions was received from ALGA for 2014 National General Assembly which will be held from the 15 – 18 June 2014. PREVIOUS COUNCIL CONSIDERATION: The matter was discussed at the March and April 2014 Council Workshops. OFFICER’S REPORT: As outlined above Council discussed the above proposed motion at the March and April 2014 Council Workshops. This recommendation is merely requesting Council’s formal endorsement for the General Manager to submit these on behalf of Council. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Maintain financial viability and accountability in budgeting and administration. BUDGET AND FINANCIAL IMPLICATIONS: There would be no financial implications for Council. VOTING REQUIREMENTS: Simple Majority.

| 04/14.15.5 Intention to Make New By-Law – Reserves, Parks and Gardens 203

04/14.15.5 Intention to Make New By-Law – Reserves, Parks and Gardens





Nil

OFFICER’S RECOMMENDATION: In accordance with section 156 of the Local Government Act 1993, Council resolves to make a by-law for the regulation of reserves, parks and gardens. PREVIOUS COUNCIL CONSIDERATION: No known previous Council consideration. OFFICER’S REPORT: This report is a result of legal advice that for Council to bring in a new by-law a resolution by an absolute majority under As per section 156 of the Local Government Act 1993 Council is required prior to the public consultation process and final consideration by Council to adopt a new by-law have a Council resolution by absolute majority advising its intent to make a new by-law. Following a resolution to proceed with a Reserves, Parks and Gardens By-Law Number 2 of 2014, the draft by-law and RIS will be presented to Council for consideration and discussion at a Council Workshop, following this it would then be presented to a Council meeting for adoption prior to it being referred to the Director of Local Government for consideration. If satisfied that the RIS meets all statutory requirements, the Director will issue a certificate of approval to Council. Council then gives notice by advertising in the press and carries out its public consultation. All submissions from the public consultation process will be provided to Council for consideration. Following consideration of all submissions Council makes the by-law under its common seal.

| 04/14.15.5 Intention to Make New By-Law – Reserves, Parks and Gardens 204

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures. Goal Environment and Planning – Ensure sustainable management of natural and built resources is respectful to our unique locations. Strategy Ensure the health of the public and environment is maintained at legislated levels or above. Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors. BUDGET AND FINANCIAL IMPLICATIONS: There will be no financial implications to Council in approving this recommendation. VOTING REQUIREMENTS: Absolute Majority.

| 04/14.15.6 Municipal Management Plan (MMP) 205

04/14.15.6 Municipal Management Plan (MMP)





Transport Master Plan Stormwater Management Plan Circulated under separate cover

OFFICER’S RECOMMENDATION: That Council in principle adopt the following plans/studies/strategies which have been completed as part of the Municipal Management Plan project: 1. Stormwater Management Plan; and 2. Transport Master Plan INTRODUCTION: The development of the Municipal Management Plan is currently being undertaken by TCG Planning who have engaged a number of consultants to complete strategies and plans as identified by Council. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration. OFFICER’S REPORT: The Break O’Day Council is currently preparing a Municipal Management Plan which has included the preparation and integration of a number of reports, plans and strategies. The Plan will ensure that future development in the Municipality is undertaken in a strategic and integrated manner. The Plan will establish priorities for works over public land and infrastructure as set out in a 10 year framework in order to improve the physical appearance and functional layout of the towns and emphasize the unique value of public open space. The MMP will also be a key document in supporting funding applications by demonstrating strategic planning and community demand for the identified projects. It is recognized that external funding support is likely to be required to implement many of the priority works. Once Council adopts the components which make up the Municipal Management Plan, the documents will be placed on our website for comment.


LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing. Strategy

Promote and encourage arts, culture and heritage opportunities within our communities.

Plan for and support access to quality services, facilities, health, education and information that meet the needs of all age groups and communities particularly youth, people with disabilities and our ageing population.

Goal Environment and Planning – Ensure sustainable management of natural and built resources is respectful to our unique location. Strategy Minimise the impacts of Climate Change. Goal Economic Development – Achieve sustainable economic development. Strategy

Develop and implement initiatives to attract people to live, work and invest in the Council area.

Develop and implement initiatives for appropriate tourism in the region. Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy

Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors.

Develop and implement a 10 year asset management plan for all classes of assets that includes:-

o Capital works program o Maintenance program


Activity Prepare Municipal Management Plan (MMP) that incorporates the following components:-

Coastal Park Concept Plan

Coastal Park Vegetation Management Plan

Recreation and Open Space Development Plan

Community Infrastructure and design guidelines – set of guidelines/manual for community infrastructure and signage

Urban design framework

BOD Economic Strategy and BOD Tourism Strategy

Civic Centre – feasibility study

BOD Airstrip redevelopment feasibility study

Responding to Climate Change

Arts, cultural and heritage strategy

Community Safety Plan

Transport Master Plan BUDGET AND FINANCIAL IMPLICATIONS: There is no budget implication in relation to Council agreeing in principle to adopt the above plans VOTING REQUIREMENTS: Simple Majority.

| 04/14.15.7 HMAS Tobruk Feasibility Study Funding 208

04/14.15.7 HMAS Tobruk Feasibility Study Funding



FILE REFERENCE 14/3028


Nil

OFFICER’S RECOMMENDATION: 1. That Council endorse the nomination of Councillor Mick Tucker to represent Council

as a member of the HMAS Tobruk Sub-Committee. 2. That Council endorse the nomination of the General Manager or Nominee to replace

Council as a member of the HMAS Tobruk Sub-Committee. 3. That Council fund the feasibility study for the HMAS Tobruk artificial reef/dive wreck

project proposed for Skeleton Bay up to $65,000 to assist with cash flow until the State Government funds its portion of the project that amounts to $50,000.

INTRODUCTION: The Skeleton Bay Dive Wreck Committee operates under the auspice of the St Helens & District Chamber of Commerce & Tourism, who are now establishing a Sub-Committee with representatives from Council, and to include:

Councillor Mick Tucker

Council Officer – General Manager or Nominee

PREVIOUS COUNCIL CONSIDERATION: Council endorsed a funding contribution to the project amounting to $15,000 at its meeting on 17 March 2014. OFFICER’S REPORT: Council has been approached to nominate two (2) representatives of the Sub Committee for the HMAS Tobruk Project, the members have been identified in the recommendation for Council’s consideration. Further, Council would recall that at its meeting of March 2014 Council supported the contribution of $15,000 towards the $65,000 feasibility study for the HMAS Tobruk artificial reef/dive wreck project. Action is being taken to progress the preparation of the feasibility study. The only current issue is that the funding from the State Government may not become available until post August 2014 at which time the study is to be completed. To progress the feasibility study authority is sought from council to fund the total study with the contribution to be received at a later date of $50,000 from the State Government.


The recommendation authorises this action which is at Councils discretion. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Economic Development – Achieve sustainable economic development. Strategy

Develop and implement initiatives to attract people to live, work and invest in the Council area.

Develop and implement initiatives for appropriate tourism in the region. BUDGET AND FINANCIAL IMPLICATIONS: The financial impact is: $15,000 Council endorsed at the March 2014 meeting $50,000 State Government contribution to be funded until repaid, date

to be determined $65,000 Total project cost VOTING REQUIREMENTS: Absolute Majority.


04/14.16.0 PLANNING AUTHORITY Pursuant to Section 25 of the Local Government (Meeting Procedures) Regulations 2005 the Mayor informed the Council that it was now acting as a Planning Authority under the Land Use Planning and Approvals Act 1993.

The Mayor advised the Council that it had now concluded its meeting as a Planning Authority under Section 25 of the Local Government (Meeting Procedures) Regulations.

| 04/14.17.1 Outstanding Actions List for Closed Council 211

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move into Closed Council.

04/14.17.0 CLOSED COUNCIL

04/14.17.1 Outstanding Actions List for Closed Council

04/14.17.2 Sale of Property for Unpaid Rates - Closed Council Item Pursuant To Section 15(2)J Of The Local Government (Meeting Procedures) Regulations 2005

04/14.17.3 Trafalgar Track Update – Oceania 2015 Orienteering Event – Request for Assistance - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2005

04/14.17.4 Canhams Road Drainage - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2005

04/14.17.5 St Helens Sport and Recreation Ground Indoor Ball Court Grant Funding - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2005

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move out of Closed Council.

IN CONFIDENCE

council agenda - bodc · there was a council workshop held on monday 7 april and the following...

Documents