Welcome to the world of theextended enterprise…...

Welcome to the world of Xtenza

Discussion points

• XTENZA – Extended Enterprise Solutions

• The Product Offerings

• Current Implementations

XTENZA –Extended Enterprise Solutions

About Us

Xtenza is a software products company with offices in USA, Malaysia and Development Center in India.

Our mission is to provide Web Based Business solutions for the extended enterprise by collaborating between buyer organization, suppliers, shipping agents and finance agents to automate the entire transactions.

What is the extended enterprise?

The extended enterprise consists of your customers, suppliers, distributors, dealers, OEM’s, outsourcers, external design houses, certification houses, inspection agencies, logistics partners and alliance partners…….

people who are as important to the success of your business goals as your own enterprise.

The Evolution of Enterprise Applications

Point solutions Point solutions for mfg, for mfg, production, production, inventoryinventory

MRP

Aggregation of Aggregation of point solutions point solutions for production for production with point with point solutions for solutions for back officeback office

MRP II

Maturation of Maturation of aggregation leading to aggregation leading to full-featured systems full-featured systems linking back office and linking back office and manufacturing manufacturing throughout the throughout the enterpriseenterprise

ERP

Extended Extended Enterprise Enterprise CollaborationCollaboration

New Millennium90’s90’s80’s80’s70’s70’s

Our Belief

In the new economy, only those companies that can monitor, decide and execute faster beyond the enterprise than their competitors will survive and thrive

Our Product Philosophy

To provide organizations out of the box configurable web based solutions to automate their inter-enterprise business processes. And by putting these processes over the Internet/ Intranet, to enable new levels of collaboration between the enterprise and the extended enterprise.

eProcuremate -- Supplier Relationship Management NPI360 -- New Product IntroductioneAuctionmate -- Reverse AuctionseLogixmate -- Logistics ManagementMES360 -- Manufacturing Execution SolutioneDistimate -- Demand Chain ManagementeSalesmate -- Sales Force AutomationeDecisionmate -- Dash Boards and ReportsQMS360 -- Quality Management SolutionFMS360 -- Facility Management SolutionConnect360  -- EAI Connector

Our Product Offerings

Xtenza PLC Modules

Product Life Cycle Management

NPI360Collaborative ProductDesign Management/

NPI Solution

eProcuremate/eAuctionmate

Collaborative procurement

Solution

eSalesmate

Collaborative CRM Solution

Back-end Designapplications

eLogixmateTrading Partners

Shipping Agent,Clearing/ Forwarding Agent

Banks/ Finance Agent

eDistimateCustomers/Distributors

MES360

PlanningProduction

Manufacturing

RFQ,PO,Invoice,ShipmentPayments, Design /

Procurement CollaborationRFQ,PO,Invoice,Shipment

Payment, Sales Collaboration

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eServicemateThird Party Service

Collaboration

WarrantySpare parts

CALL

CENTER

SOLUTIONS

Our Product Architecture

Data Base (DB2, MS-SQL, Oracle)

ERP (SAP, ORACLE …)

XtenzaConnect360

Xtenza NPI360, eProcuremate, eLogixmate

Xtenza BIDashboard360

InternetIntranet

Internet

TradingPartners

InternalUsers

ARCHITECTURE

Database serverDB2, MS-SQL, Oracle

Mail ServerWeb Server

Operating System(Windows, Linux)

ASCIIXML

Our Key Differentiators

Out of the box configurable Products and not Projects!

Custom Interfaces with leading ERP’s like SAP, Oracle etc

Rapid Implementation in 6-8 weeks, leading to faster ROI

XML, flat file support:easy integration with legacy systems

100 % Internet based products

No client side installation, hence lower TCO

Easy customization to adapt to changing business scenarios

Extremely easy to use : shorter learning curves

Target Cus tomer Profile

• ( / / Manufacturing Indus try Electronics Automobile

Chemical)/ Wholes ale Dis tributor• Multiple Finis hed Goods Product Line• ( )Large number of s upplier bas e Domes tic & Intl• Large number of line items in the Bill of materials• Multiple Buyers and us ers in the procurementproces s• - - Jus t in Time ordering

Who is the customer?

Have you ever thought that there must be a better way to conduct business and integrate seamlessly with your partners?

Trust us, Here it is…

The Product Offerings

eProcuremateeProcuremate is a collaborative e-Procurement solution, which allows buyer organizations, its suppliers and trading partners to collaborate in the supply chain planning, execution and fulfillment of both direct materials and MRO items.

eProcuremate goes beyond conventional e-Procurement solution and enables organizations to achieve a higher level of collaboration through a virtual private marketplace, enabling better supplier relationship management

Material Categories

• Direct Materials - Items in BOM • Indirect Materials – MRO Materials Maintenance, Repair and Operations • Indent Materials• Capital Equipments• Sub-Contracting (Labor only) • Commodity items• Service items

Key Features of Procurement• Supply Base Management • Transaction Automation (RFQ,Quote,PO,Releases & Schedules,Invoice, ASN, GRN, Payment) • Auto Reminder and Messaging/ Collaboration• Workflow Approval• Capital Equipment Justification and procurement• Sub-contracting • Vendor Managed Inventory (ASN, WSN)• In-bound Logistics/ Imports (Manifest, BOE, AWB/ BOL, Customs Duty, Inspection, Clearance)• Supplier Catalog• Vendor Qualification, Performance and Metrics• Spend Analysis and Management• Contract Compliance Management• Integration with back end ERP• Dash board and Reports

Traditional vs.. Our Process

Buyer negotiatespricing with SellerAgrees to place PO

Creates PO onaccounting system

Prints out multiplePO’s on printer

Faxes PO’s one by one to various suppliers

Place calls to follow up with freight, banks and credit institutions

This process is repeatedover and over for each PO3- 100 Days to place POs

Imports Vendor List and PO set from accounting system to Xtenza browser session (only once)

Selects vendorsand PO’s from list and simplyclicks mouse

SimultaneousPO’s arrive atall the sellerlocations as email links. Freight, Logistics and Credit partiesnotified at sametime.

Each Seller receives PO as email link

email

FaxEDI

30 100 minutes to place POs

Internet and

Xtenza

Messaging Automation

Where are the savings?

Typical cost structure:High direct

material cost

Highest relative savings for process cost of

indirect goods

Highest absolute savings for direct

material cost

Directgoods

Indirectgoods

Total

66.5

24.6

Materialcost

3.5

5.4

Processcost

70

30

Total

Directgoods

Indirectgoods

Total

6.7

2.2

Materialcost

0.5

3.2

3.7

Processcost

7.2

5.4

Total

Directgoods

Indirectgoods

Total

-10%

-9%

-10%

Materialcost

-15%

-60%

-42%

Processcost

-10%

-18%

-13%

Total

X =

TypicalCost structure (MDM)

Relative savings (top-down) Absolute savings (MDM)

X =

8.9 12.610091.1 8.9

30%

70%

Source: BCG B2B study, August 2000

How does it differ from an ERP?

An ERP application helps you streamline and optimize business processes within the enterprise.

As the Internet drives enterprises to pursue collaborative relationships with the extended enterprise comprising of customers, suppliers and partners, ERP II is a compelling business and business application strategy which helps you transcend beyond the four walls of the enterprise.

eProcuremate is an ERP II application which enables an organization to adopt best of breed “Supplier Relationship Management” (SRM) practices.

But I already have an ERP !

eProcuremate sits over a conventional ERP and extends the benefits of your ERP to your supplier community. Each supplier logs into eProcuremate and transacts with the buyer organization.

eProcuremate has custom built interfaces with leading ERP’s like SAP, BaaN, Oracle and Peoplesoft enabling seamless interfacing with the backend ERP.

Business Scenario in an organization running ERP

ERP generates PR’s

Buyer collates PR’s and converts to RFQ’s (offline)

Buyer sends RFQ’s to potential suppliers (email, courier)

Suppliers respond with quotations(hard copies, excel sheets, word files)

Buyer collates quotations and compares quotes (offline)

Buyer negotiates with suppliers (phone, fax,email)

Buyer identifies L1 and prepares a Basis of Purchase BOP (offline)

Buyer raises a PO in ERP and attaches BOP for that PO

Business Scenario in an organization running ERP

Supplier acknowledges and Confirms PO (phone,fax,email)

Supplier sends packing and shipping information (phone, fax, email)

Warehouse creates GRN manually in ERP

Buyer intimates GRN to supplier (courier)

Supplier raises invoice (courier)

Finance creates invoice manually in ERP

Finance creates payment information in ERP

Supplier follows up for payment, acknowledges payment (offline)

Buyer sends Schedule and Schedule changes (phone,fax,email)

Supplier acknowledges Schedule and send ASN (phone,fax,email)

The ERP – eProcuremate Workflow

Buyer needs to procure an item based on his MRP schedule/purchase requisition

Buyer identifies potential suppliers for the item

Buyer sends RFQ (Request for Quotation) to multiple potential suppliers

Suppliers prepares appropriate quotation

Suppliers send quotation to the buyer

Buyer receives multiple quotations.

PR to eProcuremate

Buyer compares multiple quotations and identifies the bestSupplier

QuotationBOP

Quotation and Basis-Of-Purchase (BOP) to ERP

Supplier IdentificationSAP

Supplier ships item to buyer and gives shipping information

Purchase Order Module

Supplier accepts PO and confirms online

Purchase Order PO AmendmentPO Confirmation

Shipping Details(AWB/ BOL, Origin certificate )

PO to eProcuremate

Shipping Details/ Packing Slip Module

Shipping/Packing Info to ERP

Supplier invoices Buyer for the item

Invoice ModuleInvoice Invoice to ERP

Ordering & Order FulfillmentSAP

Release Module Supplier ReceivesReleases and confirms

ScheduleSchedule changes

Releases to eProcuremate

Supplier creates ASN as per schedule

ASN ModuleAdvanced Shipping Notice (ASN)

ASN to ERP

GRN GRN Module Supplier views GRN, NCR, DN

GRN to eProcuremate

Ordering & Order Fulfillment

Payment Suppliers views payment information

Payment ModulePayment Info to eProcuremate

SAP

Business Scenario after ERP-eProcuremate Implementation

SAP generates PR’s

Buyer collates PR’s and converts to RFQ’s (online )

Buyer sends RFQ’s to potential suppliers (online)

Suppliers respond with quotations(online in specified format)

Buyer collates quotations and compares quotes (on a button click)

Buyer negotiates with suppliers (via negotiation windows. All negotiations available as logs for future reference)

Buyer identifies L1 and prepares a Basis of Purchase BOP (auto report)

Buyer raises a PO in ERP and attaches BOP for that PO (BOP from eProcuremate)

Business Scenario after ERP – eProcuremate Implementation

Supplier acknowledges PO (online)

Supplier sends packing and shipping information (online)

Warehouse creates GRN in ERP (all relevant data auto populated from eProcuremate)

GRN intimated to supplier (online)

Supplier raises invoice (online)

Finance creates invoice in ERP ((all relevant data auto populated from eProcuremate)

Finance creates payment information in ERP

Supplier gets payment info (cheque/DD details) on eProcuremate

Buyer sends Schedule/ Releases (online)

Supplier confirm schedule/ Releases and sends ASN (online)

eProcuremate - Business Benefits

Transaction efficiency improvement

Automate the entire procurement process, including PR, RFQ’s, purchase order, invoicing, shipment process and payment process

Provide availability of real time status information of PO,invoice, shipments and payments over the internet to the suppliers resulting in enhanced supplier relationship management

Paper less transaction would reduce manual errors and lead to accurate information at the fingertips of top management

Transaction efficiency improvement

Ensure compliance by decentralizing the process while maintaining central control, allowing purchasing professionals to focus on managing relationships instead of transactions

Manage total spend through close monitoring and benchmarking of supplier relationships and operational performance

Drive supplier participation and increase responsiveness by enabling suppliers of all sizes to process orders, generate invoices and update specifications

Business Benefits delivered to our customers

• Cost savings (Tangible)– Communication cost– Manpower cost– Administrative cost– Follow-up cost– Reduced Inventory carrying cost

• Cost savings (Intangible)– Avoid costly mistakes– Lower Product cost– Lower Obsolescence cost

• Paper-less transactions• Improved business transaction efficiency• Right information to the Right People at the Right

time for making Right decisions

eAuctionmate

eAuctionmate is a reverse auction product aimed for the auctioneer to get the lowest bid for items to be purchased from suppliers. A Reverse Auction can be conceptualized as the exact opposite of a forward auction. In a reverse auction, the buyer gets the lowest possible price for the item to be purchased and the sellers outbid each other by bidding lesser than the others .

eLogixmate

eLogixmate is an e-Logistics solution for logistics providers to improve the communication and efficiency between logistics providers, buyers, suppliers, shipping agents, clearing agents, warehouse agents and delivery agents. It automates the complete fulfillment process from picking up the goods from suppliers all the way to delivering the goods to end customers. It tracks each incoming and outgoing shipment and provides accurate status of each shipment to the right partner at the right time for right action.

Integrating the entire Logistics Chain

Customers

eLogixmate

Suppliers

Ship

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Delivery AgentCheck status

Tracking

Reports

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Inventory

Labeling

Packing

Pickup

Delivery

Upload PO

D

Check status

Tracking

shipments

NPI360

NPI360 is a New Product Introduction solution which aims at automating the design processes of an enterprise from conceptualization to release-to-market (RTM) by collaborating between external design houses, certification houses and testing houses. The application enables design reviews including prototype change notices (PCN) and engineering change notice (ECN) during production stage.

Marketing MRD PM Competition Forecast

R&D eBOM eSpec Dev. Plan Feature List

Finance Costing Business Plan Budget Plan

NPI 360

ProductEngr

TestEngr

Design

Regulatory Engr

Planning

Purchasing

QC

Production

Service Tech Pubs

Contract Manufacturers

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Third Party Service House

Th

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Suppliers

& S

ub-contracto

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NPI360 Collaborative New Product Introduction

CONCEPTPHASE

PROTO/PILOTPHASE

• Web based collaborative New Product Introduction• Accurate tracking of PLC phase management (Concept, Lab proto, Pilot, Mass production, EOL) and Release to Manufacturing (RTM) process• Collaborative Project Management, Action items and meeting minutes• Product Configuration Management• FMECA Analysis ( Failure Mode, Effects and Criticality Analysis)• Auto messaging through e-mail/ SMS alerts• User defined workflow approval• Dash board for KPIs, Status and Reports• Performance metrics and tracking of resources• Collaboration with third party design houses for design process• Collaboration with suppliers for critical custom components in Design phase • Collaboration with contract manufacturers for Lab Proto, Pilot & Production

Design changes, ECNs, PCNs, DrawingsProcurementScheduleShipment

• Collaboration with third party testing houses and Regulatory agencies for Samples, Test Results, Approvals, Certifications

NPI360 Features

XTENZA PRODUCT MODULES FOR NPI

PLC Phase Collaboration Product CollaborationModules Features

Concept Phase Marketing, R&D, Finance NPI360 MRD, PM, eBOMCosting, Budget

Lab Proto Phase Marketing, R&D, Finance NPI360 PM, Design Review, Design, QC, Prod. Engr, eProcuremate Samples, DVT, Risk,Purchasing, Suppliers eLogixmate Workflow, PCN,

RTCPilot Phase Marketing, R&D, Finance NPI360 PM, Procurement,

Design, QC, Prod. Engr eProcuremate BOM,ECN, Workflow,Test Eng, Regulatory Eng eLogixmate Pilot unit tracking,Production, Planning, MES360 DFX, Testing, Purchasing, Suppliers, CertificationDesign House, Testing RTMHouse, Tech Pubs, Service

EAI Connector Connect360 Seamless ERPTo ERP connectivity

eDistimate

eDistimate is an e-distribution solution which provides an enterprise functionalities required to complete the complex collaborative distribution processes with their distributors, dealers, stockists and retailers. Using eDistimate, enterprises can automate their distribution of goods and services without disrupting their existing distributor relationship by seamlessly working with their existing processes and practices, and achieve visibility of inventory across the entire demand chain

Manufacurer Centric Distribution Model

Receive POSend PO confirmation/InvoiceShip GoodsReceive PaymentCredit approvalTrack Distributor/Retail inventoryTrack Retail sales rateDistributor credit approvalMaintain Item list/ Price listTracking warranty and failures

Customers

Supplier

Internet

PO by e-mail/

PO by e-mail/

Manufacturer FUNCTIONS

SUPPLIER ERP

INTERFACE

Receive goods

Ship goods

Receive goods

Distributors Retailers

DISTRIBUTOR FUNCTIONS

PO Internal approval Ship goods to Retailers PO Placement Invoice to Retailers Receive PO confirmation Shipment to retailers Receive Goods Track Retail sales rateReminders Track Retail inventory Track Supplier Inventory Receive Payment

Send Payment details

Receive Payment

details

DISTIMATE

Firewall

Customers

Customers

RetailersDistributors

Capture Secondary sales information thru the distribution channel

Distributor Centric Distribution ModelDISTRIBUTOR FUNCTIONS

BUYER FUNCTIONSPO internal approvalPO placementReceive PO confirmationReceive goodsSend paymentReminders

SUPPLIER

SUPPLIER FUNCTIONS

Receive POSend PO confirmation/InvoiceShip GoodsReceive PaymentTrack Distributor/Retail inventoryTrack Retail sales rateMaintain Item list/ Price list

SUPPLIERS

RegionalWarehouses

RetailStores

PO Internal approval Daily ship request to W/HConsolidate PO Ship goods to Retailers Receive PO confirmation Track Shipment to retailers Receive Goods Track Retail sales rateReminders Track Retail inventory Track Supplier Inventory Track W/H inventoryTrack expiry dates Pay as you sell

Consumers

InternetConsolidated daily PO by e-mail

Receive goods

Ship goods

Send Payment details

Receive Payment

details

DISTIMATE

Consumers

Daily replenishment Request fromRetail to warehouse based on stock, daily sales, seasonal adjustment &MOQ

Consolidated daily indentsor sales order to suppliersbased on daily ship request from all retail outlets and lead time of SKUs

Daily shipmentto Retail outlets

BenefitsFewer Stock outsLower Retail inventoryTrack fast/ slow moving itemsEfficient pull based supply chain Demand based promotionMore sales, Better margins Better service to customer at lower cost

eSalesmate

eSalesmate is a sales force management Solution which helps you manage your geographically dispersed sales team and sales pipeline. It provides effective tools to focus on the right deals so your sales team closes business faster. With increased productivity, lower sales cost and streamlined sales operation, the company can expect increased revenue with immediate payback.

Current Implementations

EXISTING CUSTOMERSCustomer Industry Products Back-end

ModulesLarsen & Toubro Electronics eProcuremate SAP 4.6C

MES360Austria Technology PCB Mfg eLogixmate SAP 4.6CH&R Johnson Ceramics eProcuremate SAP 4.6C

eAuctionmate

Webb Projects eProcuremate Home GrownL&T Komatsu Auto eProcuremate Oracle Eicher Motors Auto eProcuremate SAP

Hindustan Zinc Metals eProcuremate SAP eAuctionmateCRM

Sterlite Metals CRM SAP Balco Metals CRM SAP

Applied Materials, USA Semiconductor NPI360 Oracleindustry

New York Rome

ERP(SAP, Oracle etc)

Xtenza Solutions

New York Rome

ERP(SAP, Oracle etc)

Xtenza Solutions

Q & AThanks for your Time..

INDIA

Xtenza Solutions Pvt Ltd

Old No: 6,New No:13Rajamannar Street,T Nagar, Chennai 600 017.

USA

Xtenza Solutions

40W 38 St., 6th floor

New York NY-10018

MALAYSIA

Xtenza Solutions (M) Sdn. Bhd.No.23-1 & 23-2, Jalan 9/9C,43650 Bandar Baru Bangi, Selangor Darul Ehsan.

India +91-44-42605626

USA +1-212- 278- 8040

Malaysia +603-8926 1900

sales@xtenzasolutions.com