confirmed minutes council 25 february 2014...25.02.2014 council meeting minutes confirmed 11.03.14...

File Code: OR.MTG 5/1

CONFIRMED MINUTES

ORDINARY COUNCIL MEETING

25 FEBRUARY 2014

25.02.2014 COUNCIL MEETING MINUTES CONFIRMED 11.03.14

C1 FEBRUARY 2014

CONFIRMED MINUTES

ORDINARY COUNCIL MEETING

25 FEBRUARY 2014

ATTENTION/DISCLAIMER

The purpose of this Council Meeting is to discuss and, where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by an Elected Member or employee, or on the content of any discussion occurring during the course of the Meeting. Persons should be aware that regulation 10 of the Local Government (Administration) Regulations 1996 establishes procedures to revoke or change a Council decision. No person should rely on the decisions made by Council until formal written advice of the Council decision is received by that person. The Shire of Mundaring expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by an Elected Member or employee, or the content of any discussion occurring during the course of the Council Meeting.

LEGEND To assist the reader, the following explains the method of referencing used in this

document:

Item Example Description Page Numbers C1 FEBRUARY 2014

(C2, C3, C4 etc) Sequential page numbering of Council Agenda or Minutes for February 2014

Report Numbers 10.1 (10.2, 10.3 etc)

11.1 (11.2, 11.3 etc)

Sequential numbering of reports under the heading “10.0 Reports of Committees” or “11.0 Reports of Employees”

Council Decision Reference

C7.02.14 Council Decision number 7 from Council meeting February 2014


C2 FEBRUARY 2014

ORDINARY COUNCIL MEETING COUNCIL CHAMBER

1.0 OPENING PROCEDURES

The Presiding Person declared the meeting open at 6.32pm. To be read out aloud by the Presiding Person Members of Council and members of the gallery are advised that this meeting

will be audio-recorded. 1.1 Announcement of Visitors

Nil 1.2 Record of Attendance/Apologies/Approved Leave of Absence

Elected Cr H Dullard (President) (Presiding Person) West WardMembers Cr T Cuccaro West Ward Cr P Clark West Ward Cr A Pilgrim Central Ward Cr B Perks Central Ward Cr P Bertola East Ward Cr S Fox East Ward Cr D Jones (Deputy President) South Ward Cr T Cook South Ward Staff Mr J Throssell Chief Executive Officer Ms M Griffiths Director Strategic Services Mr P O’Connor Director Corporate Services Mr S Kocian Manager Finance & Governance Mr M Luzi Director Statutory Services Mr S Purdy Director Infrastructure Services Mrs M Tai Minute Secretary Apologies Cr L Gu Central Ward Cr J Daw East Ward Absent Leave of Absence

Cr D Lavell South Ward

Guests Members of 13the Public Members of the Press

Ms S Gabrielle Hills Gazette


C3 FEBRUARY 2014

2.0 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

A reminder that next Tuesday this Shire will be speaking to the Local Government Advisory Board about the amalgamation process which all the Metropolitan Local Governments are going through. The Shire submitted an amalgamation proposal and initially so did the City of Swan. In January the Minister put in his proposal which was a boundary change so we have a situation now where City of Swan has changed its mind and are now going for a boundary change. Shire of Mundaring wants to secure its recommendation for amalgamation. The reason why is the fairer process, and means that under amalgamation there is a sense of equality, the ability to sit down and have fair and equitable discussions and have joint decision making. Under a boundary change City of Swan is the entity, the controller, and stays in place and it is the Swan workforce and Swan Councillors that are a be all and end all. So it is quite different. We acknowledge that City of Swan has resources and a large potential for development. However, Shire of Mundaring argues that denying the Mundaring expertise, experience and local knowledge as part of the way forward is a huge mistake and a huge loss to the new entity. If we can get an amalgamation recommendation to the Minister that would be a fantastic achievement.

2.1 Permission to Speak for Members of Public Present COUNCIL DECISION C10.02.14 RECOMMENDATION Moved by: Cr Jones Seconded by: Cr Fox That: 1. members of the public in attendance in person be permitted to speak in

relation to a matter on the agenda of this meeting at the time the matter is discussed during the meeting where such person has a demonstrated interest in the matter;

2. such permission be subject to the ruling of the Presiding Person with

regards to the duration of any comment made, the number of speakers wishing to speak on a particular matter and demonstrated interest.

CARRIED 9/0

3.0 RECOGNITION AND AWARDS Nil 4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

NOTICE

Nil


C4 FEBRUARY 2014

5.0 PUBLIC QUESTION TIME

Procedures for asking and responding to questions are determined by the Shire President. Questions must relate to a matter affecting the local government. Note: This is not a verbatim record of questions asked and answers given. It is a summary only.

Name & Question Response

Peter Gavranich – 54 Pittersen Road, Darlington

1. Will the CEO please clarify when am I going to receive a response to my question number 3 taken on notice by him at the Ordinary Council meeting held 28 January 2014?

The CEO advised the response has been prepared. The Director Corporate Services handed Mr Gavranich an envelope which contained the response letter.

2. Why was the question received from me not recorded in the minutes?

The CEO advised the question referred to was at a meeting in May 2011. There were a series of questions, two were not accepted. If questions are not accepted then they are not recorded and there is no response. The presiding person is able to determine whether to accept questions if offensive or not related to local government. If a ruling is made on that basis they are not recorded. There is no record of why the questions weren’t accepted at the time.

6.0 APPLICATIONS FOR LEAVE OF ABSENCE

Cr Pilgrim requested leave of absence from all meetings of Council for the period 5 to 19 March 2014.

COUNCIL DECISION C11.02.14 Moved by: Cr Pilgrim Seconded by: Cr Jones

That Cr Pilgrim be granted leave of absence from all meetings of Council for the period 5 to 19 March 2014.

CARRIED 9/0


C5 FEBRUARY 2014

7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

COUNCIL DECISION C12.02.14 RECOMMENDATION Moved by: Cr Jones Seconded by: Cr Pilgrim

That the minutes of the meeting of Ordinary Council held 11 February 2014 be confirmed. CARRIED 9/0

8.0 PRESENTATIONS Nil

9.0 DISCLOSURES OF INTERESTS 9.1 Disclosure of Financial Interest and Proximity Interests

Members must disclose the nature of their interest in matters to be discussed at the meeting (Sections 5.60B and 5.65 of the Local Government Act 1995). Employees must disclose the nature of their interest in reports or advice when giving the report or advice to the meeting (Sections 5.70 and 5.71 of the Local Government Act 1995). Cr Perks disclosed a financial interest in Item 11.2 [Payment between Meetings – December 2013] as he is a contractor to KSP.

9.2 Disclosure of Interest Affecting Impartiality Members and staff must disclose their interest in matters to be discussed at the meeting in respect of which the member or employee has given or will give advice (Shire of Mundaring Code of Conduct, Local Government (Admin) Reg. 34C). Cr Cuccaro disclosed an interest affecting impartiality in Item 11.1 [Library and Community Centre at Boya Oval] as he is a member of one of the organisations.

10.0 REPORTS OF COMMITTEES

Nil


C6 FEBRUARY 2014

11.0 REPORTS OF EMPLOYEES

No. Subject Page

11.1 Library and Community Centre at Boya Oval C7 Attachment 1 – Drawings 1 to 9 C15 11.2 Payment between Meetings – December 2013 C25 Attachment 2 – Payments Between Meetings Certification C27 Attachment 3 – Cheque Listing and NAB Statement December 2013 C30 11.3 Mid-Year Review of Budget – 2013/14 C58 Attachment 4 – Budget Review - Cost Report Summary for Year to Date

31 January 2014 C65

11.4 Financial Activity Statement C68 Attachment 5 – Cost Summary Report for Year to Date 31 January 2014 C72 11.5 Delegations Register – Annual Review C81 Attachment 6 – Updated Draft Delegations Register 2014 C88 Attachment 7 – Review of Delegations 2014 C138


C7 FEBRUARY 2014

11.1 Library and Community Centre at Boya Oval

File Code CS.CCS4

Date of Report 12 February 2014

Location / Address Boya Oval - See ATTACHMENT 1 (DWG 1 to 9)

Applicant N/A

Author Shane Purdy, Director Infrastructure Services

Senior Officer N/A

Disclosure of Any Interest

Nil

SUMMARY: This report provides information on the various detailed concept options produced to date for new building facilities at Boya oval and recommends Council proceed to invite tenders for architectural services for detailed design and documentation for construction of a Library and Community Centre on one of the presented options.

BACKGROUND:

It is proposed to construct a new Western Library in line with Council decisions C4.11.09, SC3.12.11, C17.04.13 and C7.01.14) as reproduced below. In 2009 a report was commissioned to identify the need for a new library or libraries. The report was noted by Council and it was decided to draw on the report’s recommendations to drive exploration of how the construction of any new library might be achieved. Direction was given to Shire employees through the following Council decision (C4.11.09).

“That -

(a) Council notes the plan entitled “Shire of Mundaring Library Concept Plan” as at ATTACHMENT 3 and draws on the recommendations within the plan to drive the future development of the libraries;

(b) a report be prepared by the Investment Property Committee, for subsequent presentation to Council (by no later than May 2010) outlining potential sites in the western region of the Shire for the Katharine Susannah Pritchard Library (KSP);

(c) the report from the Investment Property Committee also provide advice on possible funding models for the KSP Library building;

(d) a report be provided to Council (no later than May 2010) on options within the Long Term Financial Plan of bringing forward the construction of new library facilities within the Mundaring townsite.”


C8 FEBRUARY 2014

A set of concept plans and costings were developed by Braude and Associates Architects for three potential sites for the western suburbs library. These were (a) in its current location at the corner of Great Eastern Highway and Scott Street, Greenmount; (b) at Brown Park in Swan View and (c) at Boya Oval in Boya (see attached Braude Boya Oval concept plan, marked DWG 1) On receipt of the report from the Investment Property Committee, Council resolved to continue to provide a two branch library service in the Shire and locate any proposed western suburbs library at Boya Oval, along with replacement of other ageing infrastructure at that location (SC3.12.11).

“That - 1) A two branch library service continue to be provided in the

Shire of Mundaring, with one branch located east and one branch located west of Greenmount Hill;

2) a) Subject to further examination upon detailed conceptual

design and associated costings being prepared, the preferred location and configuration for the western areas library and associated community buildings, is an integrated community facility at Boya Oval (‘Option 5’ as outlined in ATTACHMENT 1); and

b) These integrated community facilities at Boya Oval

incorporate the replacement of some sporting club facilities; the replacement of the Boya Hall into community meeting rooms to replace the existing facilities; as well as incorporating the reconfiguration of the oval.

c) The project includes minor upgrade and refurbishment

of the Brown Park Community Centre and the addition of the Swan View Toy Library at the Brown Park Community Centre.

3) It be noted the actual timing of construction of any new

facilities is dependent on the Shire’s other budgetary commitments, performance of the Property Strategy and available Civic Facilities Reserve Fund balances;

4) The CEO call a tender to prepare detailed conceptual design

drawings and construction estimates by a quantity survey for ‘Option 5’ as outlined in ATTACHMENT 1 to enable subsequent consideration and approval by Council prior to proceeding to the final detailed construction set of drawings;

5) The Shire’s Investment Property Committee be requested to

commence work on the rezoning and sale of properties identified in the report as being required for sale to support the option recommended, with the exception of Site B.”


C9 FEBRUARY 2014

Detailed concept designs complying with the standards referenced in the Shire of Mundaring Library Concept Plan and current sporting facilities standards were produced by Santelli Architects, in consultation with Shire employees, for the Boya Oval site. The original Braude & Associates design was considered and found to be inadequate in several key areas, such as minimum required parking, and a limited size oval, before it became obvious that the most functional design would place the new buildings to the east, with a realigned and maximised oval configuration. Following a report on this information, Council directed employees to explore more options as per the following resolution (C17.04.13).

“That Council authorises the CEO to engage an architect (and/or other suitably qualified professionals) to develop detailed concept plans for the following options: 1. Reviewing the costed concept plans for the proposed

Western Suburbs library at Boya Oval (and associated realignment and expansion works to the oval, construction of a new sports clubroom, demolition of Boya Hall, construction of a covered spectator area adjoining the tennis courts and construction of community facilities such as meeting rooms and function spaces designed to replace the Boya Hall and Greenmount Hall), to deliver a project that better reflects Council’s indicative budget of approximately $8.2M;

2. Full upgrade of the Brown Park Community Centre and

construction of the Swan View Toy Library within the Community Centre (but not including a Western Suburbs Library);

3. Construction of the Swan View Toy Library only within the

Brown Park Community Centre. A commercial kitchen to be maintained in a fully operational state; and

4. No Western Suburbs Library construction at Boya Oval

Suburbs but construction of a new community building housing meeting and function rooms, and a new sports clubroom, after demolition of the existing change rooms and Boya Hall.”

Following Council decision C17.04.13 further architectural work, in consultation with Shire employees, was carried out to develop the required concepts and costings. These were presented to Council at the Council meeting of 28 January 2014 where it was resolved, in part (C7.01.14);

“3. Directs the Chief Executive Officer to prepare a report to Council examining all architectural options and costings prepared to date for a library and community facilities to be located at Boya Oval, by no later than 25 February 2014.”


C10 FEBRUARY 2014

STATUTORY / LEGAL IMPLICATIONS: Nil POLICY IMPLICATIONS: Nil FINANCIAL IMPLICATIONS: The original estimate produced by Braude & Associates Architects three years previously in 2009 was $7.9 million (no contingency allowance). A sum of $8.2 million is allocated in the Corporate Business Plan over the three year period from 2014/15 to 2016/17. STRATEGIC IMPLICATIONS Nil SUSTAINABILITY IMPLICATIONS: Social – Providing new and upgraded facilities will improve the cultural, leisure and recreational services and facilities offered in the community. Upgrading under-used and sub-standard buildings contributes to the amenity of the Shire’s facilities and the health and safety of the community.

Accessibility will be a primary, integral part of the design of any buildings. Environmental – The design of all buildings will incorporate all statutory and other reasonable means available to reduce energy consumption, and maximise the efficient use of energy and water. Construction of community function space within the Boya Oval Community Building will provide additional space for current users of Greenmount Hall in addition to the planned upgrade of Brown Park Community Centre. Economic – Improvements to the community facilities at Boya Oval through provision of more useable community spaces could increase its appeal to the community, thus increasing usage and income return for the Shire and possible local employment opportunities.


C11 FEBRUARY 2014

RISK IMPLICATIONS Not proceeding with the Boya Oval library project within the Corporate Business plan may jeopardise its timing upon the creation of a new local government entity. By delaying until a new entity is formed may result in a better planned outcome and integration of library services and community facilities in this region of a new local government entity. CONSULTATION: Public consultation has taken place regarding the need for a new Western Library and consultants, along with Shire staff, have defined the requirements of the finished building. Further public and in-house consultation will occur for all proposed works as the architects carry out any future, detailed design phase of the project. COMMENT: Original Detailed Boya Oval Option The detailed concept designs for this option were costed at $10.72 million (inclusive of a $300k contingency allowance), being approximately $2.5 million above the budget estimate of $8.2 million (not including potential additional funding of $1.5 million from the Sale of the current library site). This option was also presented as a two staged project to meet the budget funding of $8.2 million. The staging involved constructing all facilities less the new clubroom and retaining the existing change rooms. The replacement of the existing change rooms is not deemed a priority for the foreseeable future and could be done as a separate project at a later date, estimated at $2.75 million, being $200,000 more if completed as a separate project. The attached aerial photo (DWG 2) and “Proposed site plan upper” (DWG 3) illustrate the proposed location of new building works along with the realigned oval. Two drawings show floor plans and elevations of the Library/Community Centre (DWG 4) and Sports Clubrooms (DWG 5). Proposed Western Suburbs library at Boya Oval (and associated works) Option, to deliver a project that better reflects Council’s indicative budget of approximately $8.2M To comply as closely as possible with point 1 of Council’s decision of April 2013, floor areas and functional spaces in all proposed buildings were reviewed and reduced. The resulting concept designs do not meet the needs and standards on which the original designs were based, and in fact in the case of the library would simply replace an existing undersized facility with a new undersized facility, given that the Shire of Mundaring Library Concept Plan specified a library of some 900m². The reduced library shown has a floor area of 740m² (including offices, workroom and amenities), 82% of the required size. It was not considered that a further reduction in the library floor area could be seriously proposed. As detailed


C12 FEBRUARY 2014

below, to reduce costs in line with proposed budgets, a further, substantial reduction of the library floor area would be required. The revised floor plan shows removal of the meeting room space (200m²) to leave a hall space with a floor area of 300m², and deletion of the originally proposed kiosk space. The sports clubroom has been reduced to a change rooms building with the clubroom (or social-cum-function area) deleted. The effect of all of these reductions to date is a new costing of $8.6 million. Adding a contingency sum for the project of $300,000 gives a total estimated cost of $8.9 million, some $700,000 above the original budget estimate. To reduce costs in line with budgets would require a further reduction in floor area of the library of some 280m² to 460m², as well as a reduction in the new change room building to delete some of the amenities. The attached plans show the revised site plan with reduced facilities (DWG 6), a floor plan of the reduced library and community hall building (DWG 7) and a floor plan of the reduced change rooms building (DWG 8). While a reduction to match the actual budget estimate has not yet been achieved through this concept design process, it is possible to do so. It is open to Council to reduce the proposed facility to whatever form it requires, but caution is recommended in that proposed reductions may produce facilities which will not meet the community’s needs now, or into the future. Reduction of the library floor space below that which was originally recommended in the Aspire report may represent poor value for money as this project was initiated to provide a library facility of a size and standard to deliver a modern library service, replacing the existing, undersized building which is no longer fit for purpose. No Western Suburbs Library at Boya Oval and a new community building housing meeting and function rooms, and a new sports clubroom Option Point four of Council’s resolution of April 2014 called for a design of the Boya Oval site including all facilities except the library. This is shown on the attached plan marked DWG 9. The costing developed by the QS for this option is $7.72 million. Adding a contingency sum of $300,000 to this cost estimate gives a total project cost of $8.02 million. The original driver for the project, with Council’s subsequent decision to locate the project at Boya Oval, was the identified need to replace the existing KSP Library with a new facility. The fundamental reason for this replacement is the lack of space in, and suitable design of, the current library building, which was judged to be unable to meet its current community demand, as well as future demand. Another point for Council to note is that the land on which the KSP library currently sits would then not be available for sale/development – a key plank in


C13 FEBRUARY 2014

the original funding plan for this project. The estimated value of sale of the land at Scott Street / Great Eastern Highway is $1.5 million. CONCLUSION: The original detailed concept option presented by Santelli Architects minus the Sports Clubroom room facility (DWG 4) is considered to best meet the objectives of a new library and community facilities within the current $8.2 million allocation of the Corporate Business Plan. If this project is to proceed, it is recommended that the original detailed concept option presented by Santelli Architects for the Library/Community Centre component (DWG 4) be pursued through to the next stage of development being the appointment of an architect to produce detailed designs for construction and documentation to enable a public tender to be undertaken. Once a public tender is completed the cost of construction will be known and any required adjustments, should they be necessary, can be undertaken within the funding allocations of the Corporate Business Plan.


C14 FEBRUARY 2014

VOTING REQUIREMENT: Simple majority RECOMMENDATION That Council authorises engagement of an architect to produce detailed designs and documentation for construction of the western suburbs library and community centre at Boya Oval as per the detailed concept option shown on Drawing DWG 4 as presented in this report.

Preamble to Council decision Cr Cuccaro sought to amend the motion to include change rooms for sporting groups as shown on Drawings DWG 4 and DWG 5.

COUNCIL DECISION C13.02.14 MOTION Moved by: Cr Cuccaro Seconded by: Cr Clark

That Council authorises engagement of an architect to produce detailed designs and documentation for construction of the western suburbs library, community centre and change rooms at Boya Oval as per the detailed concept option shown on Drawings DWG 4 and DWG 5 as presented in this report.

CARRIED 6/3

For Against Cr Cuccaro Cr Fox Cr Clark Cr Pilgrim Cr Cook Cr Perks Cr Jones Cr Dullard Cr Bertola

7.20pm Cr Cuccaro left the Council Chamber 7.20pm Director Strategic Services left the Council Chamber and did not return.

Next Report


C15 FEBRUARY 2014

Attachment 1

Report 11.1

9 Pages


C25 FEBRUARY 2014

7.21pm Cr Perks having previously disclosed a financial Interest in Item 11.2 left the Council Chamber

11.2 Payment between Meetings – December 2013

File Code FI.RPA


Location/Address N/A

Applicant N/A

Author Debbie Morgan and Trish Josey, Finance Officers

Senior Employee Paul O’Connor, Director Corporate Services

Disclosure of Any Interest Nil

SUMMARY: A list of accounts paid from the Municipal Fund or Trust Fund under the Chief Executive Officer’s delegated authority for the month of December 2013 is presented to Council to note. BACKGROUND:

Council has delegated to the Chief Executive Officer (CEO) the exercise of its power to make payments from the Shire’s Municipal and Trust Funds. In accordance with Regulation 13 of the Local Government (Financial Management) Regulations, a list of accounts paid is to be presented to Council and be recorded in the minutes of the meeting at which the list was presented. STATUTORY / LEGAL IMPLICATIONS: Regulation 13 of the Local Government (Financial Management) Regulations 1996 states – (1) If the local government has delegated to the CEO the exercise of its power

to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared –

(a) the payee’s name;

(b) the amount of the payment;

(c) the date of the payment; and

(d) sufficient information to identify the transaction

(3) A list prepared under sub regulation (1) or (2) is to be –

(a) presented to council at the next ordinary meeting of the council after the list is prepared; and

(b) recorded in the minutes of that meeting


C26 FEBRUARY 2014

7.22pm Cr Cuccaro returned to the Council Chamber. POLICY IMPLICATIONS: FI-01 Corporate Purchasing Card FINANCIAL IMPLICATIONS: All payments have been made in accordance with the approved budget and provides for the effective and timely payment of the Shire’s contractors and other creditors. STRATEGIC IMPLICATIONS: Strategic Theme 4: Respected Civic Leadership – Strong civic leadership and governance. SUSTAINABILITY IMPLICATIONS: Expenditure has been incurred in accordance with budget parameters, which have been structured on financial viability and sustainability principles. RISK IMPLICATIONS: In accordance with section 6.8 of the Local Government Act 1995, a local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure is authorised by an absolute majority of Council. CONSULTATION: Not applicable COMMENT: Nil

VOTING REQUIREMENT: Simple Majority COUNCIL DECISION C14.02.14 RECOMMENDATION Moved by: Cr Jones Seconded by: Cr Bertola That Council notes the payments made between 1 and 31 December 2013 included as ATTACHMENT 2 and ATTACHMENT 3. CARRIED 8/0

Next Report


C27 FEBRUARY 2014

Attachment 2

Report 11.2

2 Pages


C28 FEBRUARY 2014

PAYMENTS BETWEEN MEETINGS

At the November 1998 Ordinary Meeting of Council, procedures were adopted (R23431 & RP4414) consistent with the Local Government Act 1995 to allow payments between meetings from the Shire’s Municipal Fund and Trust Fund. In compliance with Regulation 13 of the Local Government (Financial Management) Regulations 1996 (as amended) a list of accounts paid since the last such list was prepared is to be presented to the next Ordinary Meeting of Council and included in the minutes of that meeting.

CERTIFICATION

The attached schedule of accounts paid is for the period 1 – 31 December 2013 totalling $5,941,915.19 be received by Council covers:

Municipal Cheques 109213 - 109243; Electronic Funds Transfer (Payroll, Purchase Cards, Fleetcare payments etc); and Trust Fund Vouchers 302128 – 302148

has been checked and is fully supported by vouchers and invoices which are submitted herewith and which have been duly certified as to the receipt of goods and the rendition of services as to prices, computations, costings, and amounts due for payment. Cheques have been signed in accordance with Council resolution R23120 and Instrument of Delegation - Reference: CE - 1 of the Delegations of Authority Register dated 22 July 1997.

Under Section 5.46 (3) of the Local Government Act and Regulation 19 of the Local Government (Administration) Regulations, this record of the Exercise of Delegated Authority is registered.

DIRECTOR CORPORATE SERVICES


C29 FEBRUARY 2014

Schedule of Accounts: Amounts Total $ $

MUNICIPAL ACCOUNT

MUNICIPAL CHEQUE PAYMENTS (Schedule 1 - Page 2) 1,413,643.03 EFT PAYMENTS (Schedule 2 - Page 20) 3,132,398.45 EFT PAYROLL PAYMENTS (Schedule 2 - Page 22) 1,252,679.25 NATIONAL AUSTRALIA BANK (NAB PURCHASE CARD) (Schedule 2 – Total - Page 22); and (Schedule 3 – Details - Pages 1-5)

77,396.56

FLEETCARE PAYMENTS (Schedule 2 - Page 22) 4,535.92 MOTORCHARGE PAYMENTS (Schedule 2 - Page 22) 811.75 COMMONWEALTH BANK BPOINT FEES (Schedule 2 - Page 22)

533.07

WESTPAC BANK FEES (Schedule 2 - Page 22) 2,332.63 HP FINANCIAL SERVICES (Schedule 2 - Page 22) 14,453.60 KONICA MINOLTA – EQUIPMENT LEASE 2,696.41 DEPARTMENT OF ATTORNEY GENERAL 5,973.30 TOTAL MUNICIPAL ACCOUNT 5,907,453.97

TRUST ACCOUNT (Schedule 3 – Page 21) 34,461.22 RESTRICTED ASSETS ACCOUNT Nil RESERVE ACCOUNT Nil TOTAL ALL SCHEDULES $5,941,915.19


C30 FEBRUARY 2014

Attachment 3

Report 11.2

27 Pages

Date Supplier Description Amount Card User

29-Nov-13 Quick Corporate Australia Various Stationery $81.20 Valerie Willey29-Nov-13 Staples Print Solutions Various Stationery $179.74 Valerie Willey29-Nov-13 Quick Corporate Australia Various Stationery $130.26 Valerie Willey29-Nov-13 Quick Corporate Australia Various Stationery $389.84 Valerie Willey29-Nov-13 The Goose Café City of Busselton- conference - FPO $72.50 Mark Casotti29-Nov-13 Quick Corporate Australia Various Stationery $134.41 Valerie Willey29-Nov-13 Quick Corporate Australia Ink Cartridges $62.79 Valerie Willey29-Nov-13 The Goose Café Dinner while in Busselton for Meeting - Planning Officer $91.00 Angus Money29-Nov-13 Quick Corporate Australia Various Stationery $12.87 Valerie Willey29-Nov-13 Chris Mitchell Earthworks Soil conditioner trailer load to top-dress lawns for Lake Leschenaultia $60.00 Andrew Lee29-Nov-13 Staples Print Solutions Various Stationery $55.41 Valerie Willey29-Nov-13 Staples Print Solutions Various Stationery $210.02 Valerie Willey29-Nov-13 The Goose Café Catering for Shire of Busselton meeting - Landcare Officer $83.00 Toni Burbidge29-Nov-13 Staples Print Solutions Various Stationery $19.54 Valerie Willey29-Nov-13 Quick Corporate Australia Various Stationery $104.52 Valerie Willey29-Nov-13 Quick Corporate Australia Various Stationery $3.32 Valerie Willey29-Nov-13 Crabbs Kalamunda AFM Library - Sundries $4.69 Helen McKissock29-Nov-13 Coles Mundaring Village Provisions for Reflections Café $45.54 Leonie Ettridge29-Nov-13 Coles Mundaring Village Provisions for Reflections Cafe $55.93 Leonie Ettridge29-Nov-13 Covs Degreaser pump Depot - w/s $249.08 Kelvin Worthington29-Nov-13 City of Perth Parking for Carewest conference in Perth CBD for participants from MECPC $7.60 Laurena Bogucki29-Nov-13 Coles Midland Tissues for centre at MECPC $6.24 Laurena Bogucki29-Nov-13 Coles Midland Baby Wipes for centre use at MECPC $10.00 Susan Broad2-Dec-13 Woolworths Apps for Councillor iPad $20.00 Ray Griffith2-Dec-13 The Goose Café City of Busselton fire safety study meals - Community Safety $27.00 Adrian Dyson2-Dec-13 The Goose Café Refreshments - Busselton Conference - FPO $28.00 Mark Casotti2-Dec-13 Eastern Hills Veterinary Vetinary Services November 2013 - Rangers $340.86 Damian Stephen2-Dec-13 Mundaring Smash Repairs Towing Charges Sep/Oct 2013 - Community Safety $660.00 Damian Stephen2-Dec-13 7th Ave Bar & Restaurant Educator Awards Function - Childrens Services $1,316.70 Lisa Joy2-Dec-13 Ezidebit Publishing QikKids Gateway Usage - October 2013 (MECPC Direct Debit child care fee collection) $8.45 Antonietta Tomizzi2-Dec-13 Woolworths Patty Pans for cupcakes at MECPC $8.25 Susan Broad2-Dec-13 Coles Maddington Food & consumables for children at MECPC $150.04 Susan Broad2-Dec-13 Coles Maddington Food & consumables for children at MECPC $327.71 Susan Broad2-Dec-13 Woolworths Chocolates for volunteers at MECPC $30.00 Susan Broad2-Dec-13 The Goose Café Breakfast while in Busselton trip - Planning officer $26.00 Angus Money2-Dec-13 Caltex Glen Forrest Diesel fuel generator - Bilgoman Pool $31.70 Dave Parish2-Dec-13 Bunnings Fuel can, spade, long handle spade, lawn beetle spray - Bilgoman Pool $91.79 Dave Parish2-Dec-13 Subway Mundaring Lunch for Emergency Response Training Day at Lake Leschenaultia for 12 staff $69.90 Andrew Lee2-Dec-13 Dymocks Joondalup KSP - book purchase $115.00 Kerryn Martin2-Dec-13 Dymocks Joondalup KSP - book purchase $23.00 Kerryn Martin2-Dec-13 Officeworks Midland KSP - Labels for junior items and 2014 diaries $12.70 Kerryn Martin2-Dec-13 Officeworks Midland KSP - Labels for junior items and 2014 diaries $26.98 Kerryn Martin2-Dec-13 Jb Hi Fi AFM Library - DVDs $287.82 Helen McKissock2-Dec-13 Jb Hi Fi AFM Library - DVDs $52.35 Helen McKissock2-Dec-13 Raeco AFM Library - Book covering items $690.97 Helen McKissock2-Dec-13 The Goose Café Building Protection Zone Seminar - Catering $20.00 Steve Trlin2-Dec-13 Murphys Cafe Gift voucher for end of year volunteer event - Bushcare $30.00 Brad Thompson2-Dec-13 The Goose Café Catering for Shire of Busselton meeting - Environmental Officer $67.00 Toni Burbidge2-Dec-13 Mundaring Florist By Design Sympathy flowers x 2 $73.00 Tamara Clarkson2-Dec-13 Kmart Midland Door hanger unit (storage area) - Visitors Centre $9.00 Beverley Beale2-Dec-13 Wild Eyed Press Shop stock purchases - Visitors Centre $84.03 Beverley Beale2-Dec-13 Coles Mundaring Village Catering - OSH Committee Meeting $11.22 Sarah Best2-Dec-13 Coles Mundaring Village Catering - OSH Committee Meeting $25.56 Sarah Best2-Dec-13 Mundaring Artisan Bakery Quiche for Reflections Cafe $18.00 Leonie Ettridge2-Dec-13 Toolmart Australia Concrete cutting disc - Parks/Ovals $25.00 Mike Welmink2-Dec-13 Mundaring Hardware Materials - Mundaring Hall Building maintenance $71.00 John Neale2-Dec-13 Coles Alexander Heights Muffin Pan 12 cup for kitchen at MECPC $8.00 Laurena Bogucki2-Dec-13 Australia Post Tubes to make didgeridoo's for children's play at MECPC $14.70 Laurena Bogucki2-Dec-13 Miss Maud's Deposit for staff Breakfast for Christmas breakup at MECPC $200.00 Laurena Bogucki3-Dec-13 Woolworths Apps for Councillor iPad $20.00 Ray Griffith3-Dec-13 Coles Mundaring Village Milk supplies - Operations Centre $14.45 Fred Berendsen3-Dec-13 Woolworths Coffee $68.00 Valerie Willey3-Dec-13 Staples Print Solutions Sample Folder $1.69 Valerie Willey3-Dec-13 Des Pty Ltd Bond Paper for Printer $137.50 Valerie Willey3-Dec-13 The Oven Door Bakery Cafe Cake for staff at MECPC $15.50 Susan Broad3-Dec-13 Bunnings Wall brackets, sprinklers - Bilgoman Pool $56.51 Dave Parish3-Dec-13 The Stationery Company Misc items for PaCE 1 program - Childrens Services $724.65 Antonietta Tomizzi3-Dec-13 Staples Print Solutions Trolley $148.42 Valerie Willey3-Dec-13 Flavours Lunch Bar Catering - OSH Committee Meeting $70.00 Sarah Best3-Dec-13 Boya Equipment Pty Ltd Parts Depot - w/s $80.50 Kelvin Worthington3-Dec-13 Coles Swan View Balloons for Children's Graduation at MECPC $9.30 Susan Broad3-Dec-13 Coles Midland Light globes for rooms at MECPC $7.00 Susan Broad3-Dec-13 Eastern Hills Saws & Mowers Equipment for Boya Trail Friends Group $37.50 Brad Thompson3-Dec-13 Mundaring Hardware Equipment for Boya Trail friends group $29.95 Brad Thompson4-Dec-13 Woolworths Refreshments - LIC meeting 2/12/13 $20.02 Anna Italiano4-Dec-13 Woolworths Refreshments - LIC meeting 2/12/13 $16.75 Anna Italiano4-Dec-13 Any Envelopes Envelopes $198.00 Valerie Willey4-Dec-13 Australia Post Postal supplies - Health Services $31.85 Martin Shurlock4-Dec-13 Coles Midland Food for Graduating children at MECPC $3.52 Raeleen McAllister4-Dec-13 Coles Midland Food for Graduating children at MECPC $182.22 Raeleen McAllister4-Dec-13 Australia Post Trailer Registration payment for boat trailer - 1TNC-986 - Lake Leschenaultia $24.50 Andrew Lee4-Dec-13 Chris Mitchell Earthworks Trailer load of soil conditioner for lawn areas - Lake Leschenaultia $60.00 Peter Barrett4-Dec-13 Dymocks Midland Gate KSP - book purchase $483.17 Kerryn Martin4-Dec-13 Woolworths First aid equipment for Landcare officer and trainee $31.12 Brad Thompson4-Dec-13 Macleod Paints 8 x 20lt rubber pool paint.1 x 20lt solvent - Mt Helena Pool $4,958.44 Peter Duff4-Dec-13 Landmark Operations 1800 x steel star pickets - Depot Operations $138.60 Fred Berendsen4-Dec-13 Thrifty Car Rental Vehicle hire to replace car temporarily while vehicle being repaired $209.88 Kaye Abel4-Dec-13 Thrifty Car Rental Vehicle hire to replace car temporarily while vehicle being repaired $99.97 Kaye Abel4-Dec-13 C J D Equipment Pty Ltd Service Parts Depot w/s. $155.13 Kelvin Worthington4-Dec-13 Dick Smith Speakers for Laptop for sound for children's Graduation at MECPC $34.95 Raeleen McAllister4-Dec-13 Kmart Midland Vacuum bags for storage of children's costumes at MECPC $15.00 Raeleen McAllister

NAB Credit Card

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5-Dec-13 Woolworths Apps for Councillor iPad $40.00 Ray Griffith5-Dec-13 City of Perth Parking IT Managers workshop $28.90 Melanie Ponnan5-Dec-13 Coles Mundaring Village Milk supplies- Operations Centre $11.56 Fred Berendsen5-Dec-13 Quick Corporate Australia Various Stationery/Cafe Bar $26.76 Valerie Willey5-Dec-13 Quick Corporate Australia Various Stationery/Cafe Bar $83.43 Valerie Willey5-Dec-13 Quick Corporate Australia Various Stationery $45.63 Valerie Willey5-Dec-13 Quick Corporate Australia Various Stationery/Cafe Bar $133.68 Valerie Willey5-Dec-13 Ezidebit QikKids software fees from 1.1.14 to 30.6.14 for Professional LDC & OSH 2 at MECPC $990.00 Antonietta Tomizzi5-Dec-13 Coles Midland Bread for children at MECPC $24.00 Susan Broad5-Dec-13 Gilberts Fresh Midland Fresh fruit & veggies for children at MECPC $173.23 Susan Broad5-Dec-13 The Royal Life Saving Bilgoman safety mats for pool edge $489.06 Chris Blankley5-Dec-13 Woolworths Consumable items required for PaCE1 program $70.44 Antonietta Tomizzi5-Dec-13 Giftcard Cfs Voucher for volunteers at PACE for MECPC $9.02 Raeleen McAllister5-Dec-13 Giftcard Cfs Voucher for volunteers at PACE for MECPC $749.98 Raeleen McAllister5-Dec-13 Chen & Huang Pty Ltd iPhone covers x 3 $50.00 Martin Shurlock5-Dec-13 Quick Corporate Australia Various Stationery/Cafe Bar $50.70 Valerie Willey5-Dec-13 Lake Leschenaultia Catering - OSH Committee Meeting $31.50 Sarah Best5-Dec-13 Coles Mundaring Village Provisions for Reflections Cafe $12.10 Leonie Ettridge5-Dec-13 Coles Mundaring Village Provisions for Reflections Cafe $93.63 Leonie Ettridge5-Dec-13 Bunnings Padlocks, club hammers - Depot Operations $78.33 Fred Berendsen5-Dec-13 Westoz Food Distributors Consumables for Children's Graduation at MECPC $35.86 Susan Broad5-Dec-13 Westoz Food Distributors Consumables for Children's Graduation at MECPC $18.49 Susan Broad5-Dec-13 Security & Key SKD Padlock/Bilock/Stainless Steel padlock for Ewart Street premises $221.70 Antonietta Tomizzi6-Dec-13 Apple ITunes Store App for iPad for testing $0.99 Ray Griffith6-Dec-13 Staples Print Solutions Convention Cards $40.66 Valerie Willey6-Dec-13 Dome Mundaring Catering fire planning meeting - Community Safety $20.45 Adrian Dyson6-Dec-13 City of Perth Parking Fees - SAAT Hearing Perth $9.20 Damian Stephen6-Dec-13 Eastern Hills Saws & Mowers Maintenance and repair of whipper snipper - Lake Leschenaultia $321.00 Andrew Lee6-Dec-13 Coles Mundaring Village Office supplies for Lake Leschenaultia $33.35 Andrew Lee6-Dec-13 Officeworks Midland KSP - Materials for childrens activities $19.56 Kerryn Martin6-Dec-13 Jb Hi Fi AFM Library - DVDs $132.46 Helen McKissock6-Dec-13 Jb Hi Fi AFM Library - DVDs $16.97 Helen McKissock6-Dec-13 Jb Hi Fi AFM Library - DVDs $22.76 Helen McKissock6-Dec-13 Jb Hi Fi AFM Library - DVDs $19.37 Helen McKissock6-Dec-13 Jb Hi Fi AFM Library - DVDs $12.98 Helen McKissock6-Dec-13 Bookworld AFM Library - Books and Book club kits $128.10 Helen McKissock6-Dec-13 The Book Depository AFM Library - Books for Book Club kits $889.39 Helen McKissock6-Dec-13 Bookworld AFM Library - Books and Book club kits $610.02 Helen McKissock6-Dec-13 Bookworld AFM Library - Books and Book club kits $62.29 Helen McKissock6-Dec-13 Duane Jackson Wooroloo Fire - Food and Drink. $375.00 Magnus Ohman6-Dec-13 Tiger air Flights for Communications staff for conference $269.94 Paula Heath6-Dec-13 Tiger air Flights for Communications staff for conference $63.96 Paula Heath6-Dec-13 Tiger air Flights for Communications staff for conference $269.94 Paula Heath6-Dec-13 Tiger air Flights for Communications staff for conference $63.96 Paula Heath6-Dec-13 Staples Print Solutions Convention Cards $27.07 Valerie Willey6-Dec-13 Hare & Forbes Workshop Tool box - Depot w/s $352.00 Kelvin Worthington6-Dec-13 W.A. Reticulation Supplies Main line repairs - Parks/Ovals $72.35 Shaun Kennedy6-Dec-13 Westoz Food Distributors Charged incorrectly to centre - No invoice credit to follow $21.70 Susan Broad6-Dec-13 Westoz Food Distributors Credit for purchase charged incorrectly to MECPC (no Invoice ) CREDIT -$21.70 Susan Broad9-Dec-13 Jaycar Electronics Power Pack for laptop docking station. $119.00 Ray Griffith9-Dec-13 City of Perth Parking in Perth visiting Finite - IT Services $13.30 Ray Griffith9-Dec-13 Coles Mundaring Village Milk for Depot Staffroom. $10.00 Tacy Bowditch9-Dec-13 Totally Workwear Midvale Work shirts - FPO $89.32 Magnus Ohman9-Dec-13 Safetyquip Perth East Replacement Visor for chainsaw helmet - FPO $20.64 Magnus Ohman9-Dec-13 Woolworths Consumable items for children attending the Family Day Care Xmas Play Session party $22.35 Antonietta Tomizzi9-Dec-13 Coles Maddington Food for children at MECPC $60.28 Susan Broad9-Dec-13 Bevs Saws Pty Ltd Sweeper for leaves and glass and sand at MECPC $299.00 Susan Broad9-Dec-13 Target Midland Printing & Stationery MECPC $65.99 Raeleen McAllister9-Dec-13 Target Midland 2014 Planners & Diaries for MECPC $35.00 Raeleen McAllister9-Dec-13 Coles Maddington Food for children at MECPC $275.12 Susan Broad9-Dec-13 Jb Hi Fi KSP - DVD purchase $520.73 Kerryn Martin9-Dec-13 Dymocks Midland Gate KSP - book purchase $215.87 Kerryn Martin9-Dec-13 Bunnings KSP - tools $99.00 Kerryn Martin9-Dec-13 Australia Post Shire of Mundaring Libraries - Postage $169.85 Helen McKissock9-Dec-13 Australia Post Shire of Mundaring Libraries - Postage $169.85 Helen McKissock9-Dec-13 Reface Industries AFM Library - DVD cleaning supplies $266.90 Helen McKissock9-Dec-13 Gull Petroleum WA Ice and Milk for Pre-Season Forum $18.04 Jenine Banks9-Dec-13 Gull Petroleum WA Ice and Milk for Pre-Season Forum $11.94 Jenine Banks9-Dec-13 Duane Jackson Wooroloo Fire - Food and Drink. $99.50 Magnus Ohman9-Dec-13 Coles Mundaring Village Drink Supplies - Bilgoman Pool Kiosk $40.00 Dave Parish9-Dec-13 Local Government Publication Govt Communications Australia Conference registration - Community Services $1,548.07 Tamara Clarkson9-Dec-13 Tribeca Serviced Apartments Accommodation - Govt communications Australia conference $576.00 Tamara Clarkson9-Dec-13 Big W Ellenbrook Cover for New iPhone 5 - Infrastructure $15.00 Shane Purdy9-Dec-13 Officeworks Midland Purchase of Year Planners for Office Staff and Office Supplies $69.84 Tacy Bowditch9-Dec-13 Target Midland Recognition of Continuing Employee Service $600.00 Anna Italiano9-Dec-13 Midland Cycles Recognition of Continuing Employee Service $250.00 Anna Italiano9-Dec-13 Railtrails Aust Inc Membership of RailTrails Australia $40.00 Stewart Winfield9-Dec-13 Bunnings Replacement globes for hallway spotlights - Visitors Centre $11.94 Beverley Beale9-Dec-13 Chidlow Quality Meats Meat for Reflections Café - Lake Leschenaultia $52.50 Leonie Ettridge9-Dec-13 Puma Energy Bayswater Fuel for hire car - Community Services $32.00 Kaye Abel9-Dec-13 Eastern Hills Saws & Mowers Parts - Depot w/s. $150.00 Kelvin Worthington9-Dec-13 Mundaring Hardware Parts - Depot w/s. $13.85 Kelvin Worthington9-Dec-13 M&B Hydraulic Pirtek Midland Make up Hydraulic hose - Depot w/s. $318.23 Kelvin Worthington9-Dec-13 Major Motors Service parts - Depot w/s. $224.66 Kelvin Worthington9-Dec-13 Dvg Midland Service to 800MDG - Depot Operations $369.00 Ron Van Welie9-Dec-13 Floss And Popcorn Supplies Popcorn machine for Christmas Party for children at MECPC $215.00 Susan Broad10-Dec-13 Coles Maddington Stock up Civic Area bar $194.70 Sarah Best10-Dec-13 Coles Maddington Stock up Civic Area bar $70.19 Sarah Best10-Dec-13 Officeworks Online 2 x wireless presentation pointers - Community Services $158.00 Tamara Clarkson10-Dec-13 Corporate Rewards Successful submission celebration balloons - Childrens Services $60.00 Lisa Joy10-Dec-13 Woolworths Drinks for childrens Christmas Party at MECPC $46.64 Susan Broad10-Dec-13 Coles Swan View Bread for Children at MECPC $52.95 Susan Broad10-Dec-13 Friends St George Cathedral 2 CD's - KSP Library $50.00 Mike Welsh

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10-Dec-13 Jb Hi Fi AFM Library - DVDS/CDS $150.79 Helen McKissock10-Dec-13 The Book Depository AFM Library - Books and book club kits $160.23 Helen McKissock10-Dec-13 The Book Depository AFM Library - Books and book club kits $676.90 Helen McKissock10-Dec-13 Coles Mundaring Village Water - Weir opening $9.02 Tamara Clarkson10-Dec-13 Coles Mundaring Village Water - Weir opening $15.98 Tamara Clarkson10-Dec-13 Reece's Hire Equipment hire - Weir opening $405.90 Tamara Clarkson10-Dec-13 Reece's Hire Equipment hire - Weir opening $8.12 Tamara Clarkson10-Dec-13 Coles Mundaring Village Christmas decorations strategic and community services $57.80 Tamara Clarkson10-Dec-13 Trabasket Holdings Pty Ltd Sprayers x 2 / Surface Cleaner Dettol - Rangers $18.74 Damian Stephen10-Dec-13 The Cheesecake Shop Cake for Young Parents at MECPC $31.90 Laurena Bogucki10-Dec-13 Thrifty Car Rental Bond refund from Thrifty Car Rental CREDIT -$100.00 Kaye Abel10-Dec-13 Rudd Industrial & Farm Tools workshop - Depot w/s $1,087.66 Kelvin Worthington10-Dec-13 Woolworths Plastic container to hold cleaning products. $12.72 Peter Duff10-Dec-13 Mundaring Hardware Timber window Bead - Building Maintenance $18.90 John Neale11-Dec-13 Woolworths Apps for Councillor iPad $20.00 Ray Griffith11-Dec-13 Acclaimed Catering Catering - Special Council Forum 2/12/13 $1,070.00 Anna Italiano11-Dec-13 Coles Mundaring Village Coffee supplies - Operations Centre $21.12 Fred Berendsen11-Dec-13 Quick Corporate Australia Various Stationery $40.04 Valerie Willey11-Dec-13 Quick Corporate Australia Diary $3.50 Valerie Willey11-Dec-13 Quick Corporate Australia Various Stationery $111.05 Valerie Willey11-Dec-13 Quick Corporate Australia Various Stationery $148.42 Valerie Willey11-Dec-13 Quick Corporate Australia Various stationery $24.18 Valerie Willey11-Dec-13 Quick Corporate Australia Various stationery $44.83 Valerie Willey11-Dec-13 City of Perth Parking WALGA Emergency Management Meeting $10.30 Adrian Dyson11-Dec-13 Quick Corporate Australia Various Stationery $20.02 Valerie Willey11-Dec-13 Quick Corporate Australia Various stationery $16.73 Valerie Willey11-Dec-13 Quick Corporate Australia Various Stationery $80.08 Valerie Willey11-Dec-13 Coles Midland Bread, & consumables for children at MECPC $29.15 Susan Broad11-Dec-13 Coles Midland Bread, & consumables for children at MECPC $125.66 Susan Broad11-Dec-13 Quick Corporate Australia Various Stationery $20.02 Valerie Willey11-Dec-13 Tap Doctor South Pty Ltd KSP - replace leaking taps $272.00 Kerryn Martin11-Dec-13 Aussie Natural Spring Water KSP - bottled water and dispenser rental $78.74 Kerryn Martin11-Dec-13 Pacbrands Workwear AFM Library - staff uniforms $49.50 Helen McKissock11-Dec-13 Quick Corporate Australia Various Stationery $49.35 Valerie Willey11-Dec-13 Eastern Hills Saws & Mowers Purchase of a new pole saw to replace previously damaged unit - Depot Operations $1,239.00 Ron Van Welie11-Dec-13 Quick Corporate Australia Various Stationery $20.02 Valerie Willey11-Dec-13 Quick Corporate Australia Various Stationery $400.40 Valerie Willey11-Dec-13 Quick Corporate Australia Various stationery $6.50 Valerie Willey11-Dec-13 Mundaring News/lotto 2014 diary $9.00 Tamara Clarkson11-Dec-13 Quick Corporate Australia Various Stationery $20.02 Valerie Willey11-Dec-13 Mundaring Arts Centre Retirement Gift $200.00 Anna Italiano11-Dec-13 Chatters Restaurant Graduation food for Young Parents at MECPC $135.50 Raeleen McAllister11-Dec-13 Midland Campus Client Tafe Fees for Young Parent at MECPC $54.09 Susan Broad11-Dec-13 Woolworths Catering - Unit 1 Fees & Charges Team - LT Meeting 12.12.13 $48.84 Maria Tai11-Dec-13 Woolworths Catering - Unit 1 Fees & Charges Team - LT Meeting 12.12.13 $63.38 Maria Tai11-Dec-13 West Coast Trailers Wheel bearings - Depot w/s. $180.00 Kelvin Worthington11-Dec-13 Covs Workshop consumables - Depot w/s $531.85 Kelvin Worthington11-Dec-13 West Coast Trailers Parts - Depot w/s. $38.00 Kelvin Worthington11-Dec-13 Instant Windscreens Windscreen - Depot w/s. $299.00 Kelvin Worthington11-Dec-13 I.D. Equipment Pty Ltd Clutch micro switch - Depot Operations $94.06 Ron Van Welie11-Dec-13 Jb Hi Fi Purchase of replacement TV and DVD for Depot Training Room - Community Services $388.00 Tacy Bowditch11-Dec-13 Ozzone Pty Ltd Paint B/P Youth centre - Building Maintenance $135.80 John Neale11-Dec-13 Raine Square Parking for Industry Forum Meeting for MECPC $20.00 Laurena Bogucki11-Dec-13 Swan View Pharmacy Consumables for MECPC $17.90 Susan Broad12-Dec-13 Goodguysmidland 2 x hot water urns for Civic Kitchen $164.00 Anna Italiano12-Dec-13 Woolworths Coffee/Dishwashing Liquid $3.98 Valerie Willey12-Dec-13 Woolworths Coffee/Dishwashing Liquid $17.00 Valerie Willey12-Dec-13 Coles Midland Sausages & Ice for Christmas Party at MECPC $10.45 Susan Broad12-Dec-13 Coles Midland Sausages & Ice for Christmas Party at MECPC $133.02 Susan Broad12-Dec-13 Gilberts Fresh Midland Fruit & Veggies for MECPC $174.55 Susan Broad12-Dec-13 Coles Midland Bread & Rolls for Christmas Party for children and families at MECPC $126.00 Susan Broad12-Dec-13 Officeworks Midland Stationery Supplies - Bilgoman Pool $50.42 Dave Parish12-Dec-13 Woolworths Catering for Friends Group event $16.28 Brad Thompson12-Dec-13 Woolworths Catering for Friends Group event $168.07 Brad Thompson12-Dec-13 Fire And Safety WA Jerry Can - Parkerville VBFB $103.73 Jenine Banks12-Dec-13 City Of Swan Local Govt Reform Meeting Mundaring/Swan - Parking $4.00 Shane Purdy12-Dec-13 Coles Mundaring Village Provisions for Reflections café - Lake Leschenaultia $44.77 Leonie Ettridge12-Dec-13 Coles Mundaring Village Provisions for Reflections café - Lake Leschenaultia $53.51 Leonie Ettridge12-Dec-13 Gilberts Fresh Midland Flowers for Young Parents Volunteers at MECPC $50.97 Laurena Bogucki12-Dec-13 Clark Rubber Midland Ute mat - Depot w/s. $227.85 Kelvin Worthington12-Dec-13 W.A. Reticulation Supplies Replace broken scheme float - Parks/Ovals $271.30 Shaun Kennedy12-Dec-13 Goodguysmidland New CHEF 54cm Electrical Upright Cooker & Oven for kiosk Chidlow Rec Oval Pavilion $540.00 Bruce McLennan13-Dec-13 Acclaimed Catering Catering - Reform W/Shop 25/11/13 ($980.00) & Ord Council Mtg 26/11/13 ($980.00) $1,960.00 Anna Italiano13-Dec-13 Big W Iphone/Ipad Cables x 5 $105.00 Damian Stephen13-Dec-13 City of Swan Parking Fees - Midland Magistrates Court Hearing - Rangers $5.50 Damian Stephen13-Dec-13 Apple Store iPads for Directors $929.50 Ray Griffith13-Dec-13 Bunnings Dyna bolts - Bilgoman Pool $2.08 Dave Parish13-Dec-13 Getaway Outdoors Midland Replacement parts for broken Gazebos - Lake Leschenaultia $99.97 Andrew Lee13-Dec-13 Coles Mundaring Village Items for Christmas choir event $1.00 Morgan Yasbincek13-Dec-13 Jb Hi Fi AFM Library - DVDs $62.11 Helen McKissock13-Dec-13 Paragon Media Pty Ltd AFM Library - Magazine subscription $70.00 Helen McKissock13-Dec-13 Coles Mundaring Village Items for Christmas choir event - Libraries $34.36 Morgan Yasbincek13-Dec-13 Woolworths Bottled water for Brigade distribution $629.40 Jenine Banks13-Dec-13 Gull Petroleum WA Ice - Weir Opening $9.00 Tamara Clarkson13-Dec-13 Apple Store iPads for Directors $929.50 Ray Griffith13-Dec-13 Apple Store iPads for Directors $929.50 Ray Griffith13-Dec-13 Apple Store iPads for Directors $929.50 Ray Griffith13-Dec-13 Apple Store iPads for Directors $929.50 Ray Griffith13-Dec-13 Lake Charlotte Cafe Lunch - volunteers training/family day $295.00 Beverley Beale13-Dec-13 Hills Seafood Supplies Sausage rolls for Reflections Café - Lake Leschenaultia $146.52 Leonie Ettridge13-Dec-13 Covs Workshop consumables - Depot w/s. $130.48 Kelvin Worthington13-Dec-13 Mundaring Hardware Parts - Depot w/s. $10.40 Kelvin Worthington13-Dec-13 M&B Hhydraulic Pirtek New hydraulic hoses for loader front bucket quick hitch - Depot Operations $258.13 Ron Van Welie

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13-Dec-13 C J D Equipment Pty Ltd New hydraulic ram for front bucket quick hitch system - Depot Operations $1,548.90 Ron Van Welie13-Dec-13 Instant Windscreens New windscreen for 2 tonne fuel truck. $424.00 Ron Van Welie13-Dec-13 Judroc Pty Ltd Replacement sprinklers for Brown Park $887.04 Glenn Askew13-Dec-13 Judroc Pty Ltd Retic modifications due to new car port - Parks/Ovals $94.60 Shaun Kennedy13-Dec-13 Bunnings HiVis vests for carpark attendants at Christmas Party for MECPC $19.50 Susan Broad13-Dec-13 Ozzone Pty Ltd Paint - Darlington Toilets $49.93 John Neale16-Dec-13 Jb Hi Fi Keyboard Covers for iPads for Councillors and Directors $899.55 Ray Griffith16-Dec-13 Woolworths Milk supplies - operations centre $19.05 Fred Berendsen16-Dec-13 Mundaring News/lotto Rulers for Gauges $25.00 Jenine Banks16-Dec-13 Swan Pools Purchase of pool sampling supplies - Health Services $96.80 Martin Shurlock16-Dec-13 Jb Hi Fi Keyboard Covers for iPads for Councillors and Directors $99.95 Ray Griffith16-Dec-13 Coles Maddington Food & Consumables for MECPC $99.99 Susan Broad16-Dec-13 Coles Maddington Food & Consumables for MECPC $257.03 Susan Broad16-Dec-13 Rebel Sport Ltd Ball pump - Bilgoman Pool $14.98 Dave Parish16-Dec-13 Caltex Glen Forrest Diesel fuel - Bilgoman Pool $69.03 Dave Parish16-Dec-13 Jb Hi Fi KSP - DVD purchase $169.00 Kerryn Martin16-Dec-13 Harvey Av/it Superstore KSP - replacement kettle $59.95 Kerryn Martin16-Dec-13 Jb Hi Fi AFM Library - DVDS $44.34 Helen McKissock16-Dec-13 Jb Hi Fi AFM Library - DVDs $52.34 Helen McKissock16-Dec-13 Gull Petroleum WA Catering for Friends Group event $9.00 Brad Thompson16-Dec-13 Coles Swan View Consumables for PACE at MECPC $27.61 Susan Broad16-Dec-13 Coles Swan View Consumables for PACE at MECPC $87.95 Susan Broad16-Dec-13 The Stationery Company Consumables for PACE at MECPC $258.18 Susan Broad16-Dec-13 Jb Hi Fi Keyboard Covers for iPads for Councillors and Directors $99.95 Ray Griffith16-Dec-13 Jb Hi Fi Keyboard Covers for iPads for Councillors and Directors $99.95 Ray Griffith16-Dec-13 Jb Hi Fi Keyboard Covers for iPads for Councillors and Directors $99.95 Ray Griffith16-Dec-13 Campaignmonitor.Co Community Focus December $9.91 Tamara Clarkson16-Dec-13 The Bay Tree Bakery Morning Tea for volunteers - training/family day $110.33 Beverley Beale16-Dec-13 The Bay Tree Bakery Morning Tea for volunteers - training/family day $0.67 Beverley Beale16-Dec-13 Kmart Midland Backpacks for Aboriginal Christmas hampers at MECPC $200.00 Laurena Bogucki16-Dec-13 Springs Tavern Midland Early Years Action Group Luncheon for staff at MECPC $38.00 Raeleen McAllister16-Dec-13 The Honda Shop Fuel cap Fire pump - Depot w/s. $25.45 Kelvin Worthington16-Dec-13 McIntosh And Sons Micro switch for clutch sensor - Depot Operations $87.95 Ron Van Welie16-Dec-13 Judroc Pty Ltd Lateral repairs - Parks/Ovals $212.57 Shaun Kennedy16-Dec-13 Coles Maddington Food & Consumables for MECPC $7.00 Susan Broad16-Dec-13 Big W Aboriginal Christmas Backpacks for MECPC $272.50 Laurena Bogucki16-Dec-13 Kmart Midland Aboriginal Hamper packs for MECPC $207.00 Laurena Bogucki16-Dec-13 Big W Consumables for MECPC $40.00 Raeleen McAllister16-Dec-13 Ikea Perth Consumables for MECPC $58.50 Raeleen McAllister16-Dec-13 Coles Maddington Food & Consumables for MECPC $35.64 Susan Broad16-Dec-13 Bunnings Gas Bottle for BBQ for MECPC $56.75 Susan Broad17-Dec-13 Goldcorp Australia 2014 Australian Citizenship Coin $764.95 Tamara Clarkson17-Dec-13 Bp Collins Rd Fuel - Bowser error (could not use fuel card) - Childrens Services $94.01 Lisa Joy17-Dec-13 Dick Smith Case and screen protector for Iphone - KSP Library $29.98 Mike Welsh17-Dec-13 Dick Smith Charge/Synch cable for Iphone - KSP Library $29.98 Mike Welsh17-Dec-13 The Stationery Co Misc items required for PaCE 1 program $292.89 Antonietta Tomizzi17-Dec-13 Officeworks Midland Toner Cartridge for CEO $129.00 Valerie Willey17-Dec-13 Coles Mundaring Village Drink Supplies - Bilgoman Pool Kiosk $48.00 Dave Parish17-Dec-13 Woolworths Landcare Staff safety equipment $22.87 Brad Thompson17-Dec-13 Rudd Industrial & Farm Wheel bolts - Depot w/s. $7.84 Kelvin Worthington17-Dec-13 Judroc Pty Ltd Repairs - Lion Park $268.10 Glenn Askew17-Dec-13 Judroc Pty Ltd Replacement valves repairs to Broz Park $73.85 Glenn Askew17-Dec-13 Mundaring Hardware Materials - MDG Hall $65.80 John Neale17-Dec-13 Red Dot Stores Aboriginal Christmas Hampers for MECPC $156.94 Laurena Bogucki17-Dec-13 Miss Maud's Staff breakfast for MECPC $451.00 Raeleen McAllister18-Dec-13 Coles Mundaring Village Milk supplies - Operations Centre $14.45 Fred Berendsen18-Dec-13 Early Childhood Australia Early Childhood Australia Service Membership for MECPC till 31.12.14 $182.00 Antonietta Tomizzi18-Dec-13 B T Egan And S Egan Meat for children at MECPC $238.00 Susan Broad18-Dec-13 Gilberts Fresh Midland Fruit & Veg for children at MECPC $159.18 Susan Broad18-Dec-13 Coles Swan View Bread & consumables for children at MECPC $27.87 Susan Broad18-Dec-13 Caltex Glen Forrest Fuel,diesal,unleaded - Bilgoman Pool $57.18 Dave Parish18-Dec-13 West Australian News KSP - 12 week subscription to The West Australian $84.00 Kerryn Martin18-Dec-13 The Stationery Company Misc items needed for PaCE1 program $654.70 Antonietta Tomizzi18-Dec-13 Aps Laminating Supplies Office items required for PaCE1 program $92.22 Antonietta Tomizzi18-Dec-13 Woolworths Miscellaneous $14.00 Tamara Clarkson18-Dec-13 Coles Midland Gift vouchers for volunteers for C4C Links at MECPC $100.00 Raeleen McAllister18-Dec-13 The Cheesecake Shop Cake for volunteers for C4C Links at MECPC $31.90 Raeleen McAllister18-Dec-13 Covs Workshop consumables - Depot w/s. $113.26 Kelvin Worthington18-Dec-13 Covs Spill fix - Depot w/s. $55.94 Kelvin Worthington18-Dec-13 Department Of Transport 2014 license fees for 074MDG $75.30 Ron Van Welie18-Dec-13 Judroc Pty Ltd Parts for tanks at high school $634.81 Glenn Askew18-Dec-13 Kmart Midland Consumables for Aboriginal Christmas hampers at MECPC $105.00 Raeleen McAllister18-Dec-13 Coles Swan View Bread & consumables for children at MECPC $48.40 Susan Broad19-Dec-13 Acclaimed Catering Catering - Ordinary Council meeting 10 Dec 13 $980.00 Anna Italiano19-Dec-13 Big W iPad Air Cover (CEO) $47.00 Jonathan Throssell19-Dec-13 Woolworths USB x 2 $22.48 Tamara Clarkson19-Dec-13 Coles Midland Dettol Hand Sanitizer x 6 - Rangers $43.56 Patrick Harris19-Dec-13 Coles Midland Bread for children at MECPC $28.00 Laurena Bogucki19-Dec-13 Bunzl Limited Cleaning products for Lake Leschenaultia $586.76 Andrew Lee19-Dec-13 Bunzl Limited Cleaning Supplies for Lake Leschenaultia - October payment $690.75 Andrew Lee19-Dec-13 Coles Mundaring Village Office Supplies for Lake, Morning tea, water and photo paper $15.51 Andrew Lee19-Dec-13 Coles Mundaring Village Office Supplies for Lake, Morning tea, water and photo paper $23.99 Andrew Lee19-Dec-13 Dymocks Midland Gate KSP - book purchase $182.96 Kerryn Martin19-Dec-13 Westate Publishers Pty Ltd KSP - subscription renewal for 4WDrive Magazine $57.96 Kerryn Martin19-Dec-13 Konica Australia Photocopying costs $151.87 Yvonne Hart19-Dec-13 Konica Australia Photocopying Costs $178.77 Yvonne Hart19-Dec-13 Kyms Komputers Toners for CEO $900.00 Valerie Willey19-Dec-13 Coles Mundaring Village Drink Supplies - Bilgoman Pool Kiosk $32.01 Dave Parish19-Dec-13 Coles Mundaring Village Drink Supplies - Bilgoman Pool Kiosk $2.88 Dave Parish19-Dec-13 Coles Mundaring Village Credit. Thank you leaving present CREDIT -$3.49 Tamara Clarkson19-Dec-13 Coles Mundaring Village Thank you leaving card and present $13.49 Tamara Clarkson19-Dec-13 Coles Mundaring Village Thank you leaving present - incorrect charge $3.49 Tamara Clarkson19-Dec-13 City of Perth Parking for meeting - Statutory Services $12.60 Mark Luzi

Page 4 of 5


19-Dec-13 Bunnings Equipment for Landcare staff and Friends Group $142.70 Brad Thompson19-Dec-13 M&B Hydraulic Pirtek Make up Hydraulic Hose - Depot w/s $214.14 Kelvin Worthington19-Dec-13 Covs LED Work lights - Depot w/s. $290.07 Kelvin Worthington19-Dec-13 Covs LED Work lights - Depot w/s. $290.07 Kelvin Worthington19-Dec-13 Covs LED Work lights - Depot w/s. $290.07 Kelvin Worthington19-Dec-13 Judroc Pty Ltd Replacement parts due to vandalism - Parks/Ovals $724.33 Shaun Kennedy19-Dec-13 Mundaring Hardware Materials - Brown Park $57.00 John Neale19-Dec-13 Mundaring Glass Fit sliding door with new Leichardt handle. Also pickup, return and refit fees. $360.00 Antonietta Tomizzi19-Dec-13 Kmart Midland Vouchers for MECPC $1,100.00 Laurena Bogucki19-Dec-13 Bunnings Water crystals for vegetable garden at MECPC $11.89 Laurena Bogucki19-Dec-13 Mike S Multi Service Keys for Vegie garden lock at MECPC $14.00 Laurena Bogucki19-Dec-13 Kmart Midland Gift Vouchers for MECPC $1,000.00 Raeleen McAllister19-Dec-13 Sanity Music DVD for children Hampers (Aboriginal Christmas) at MECPC $26.64 Raeleen McAllister19-Dec-13 Clean And Dry Carpet CleaningCleaning of bins and sanitizing bins at MECPC $168.00 Susan Broad19-Dec-13 Mundaring Hardware Doorseal -Mundaring Public Toilets $47.50 John Neale19-Dec-13 Bunnings Equipment for Landcare staff and Friends Group $150.20 Brad Thompson20-Dec-13 City of Perth Parking meeting at Department of Local Government $12.80 Jonathan Throssell20-Dec-13 Mundaring Smash Repairs Towing Services Sep/Oct/Nov 2013 - Community Safety $1,716.00 Damian Stephen20-Dec-13 Eastern Hills Vetinary Veterinary Services Dec 2013 - Rangers $302.63 Damian Stephen20-Dec-13 A Patch Of Country Statutory Services End of Year Team Meeting $17.90 Angus Money20-Dec-13 Big Bubble Hand soap - Bilgoman Pool $102.84 Dave Parish20-Dec-13 Bunnings AFM Library - Sundry items for library $25.72 Helen McKissock20-Dec-13 Mundaring Florist By Design Farewell flowers - Community Development $20.00 Tamara Clarkson20-Dec-13 Expandabrand Two RRHT trails banners - Community Development $698.50 Tamara Clarkson20-Dec-13 Dept Environment Renewal of Clearing Permit for 5 years for Beechina Gravel Pit. $200.00 Tacy Bowditch20-Dec-13 Chidlow Quality Meats Meat for Reflections Café - Lake Leschenaultia $67.50 Leonie Ettridge20-Dec-13 Coles Mundaring Village Provisions for Reflections Café - Lake Leschenaultia $39.05 Leonie Ettridge20-Dec-13 Coles Mundaring Village Provisions for Reflections Café - Lake Leschenaultia $68.13 Leonie Ettridge20-Dec-13 Instant Windscreens New windscreen to 042MDG - Depot $440.00 Ron Van Welie20-Dec-13 Instant Windscreens New windscreen to 042MDG - Depot $4.00 Ron Van Welie20-Dec-13 Battery World Batteries for controllers - Parks/Ovals $39.50 Shaun Kennedy20-Dec-13 Mundaring Hardware Paint - Building Maintenance $99.00 John Neale23-Dec-13 Ahri Ltd Workshop - Relevance of employer brands $120.00 Tamara Clarkson23-Dec-13 Big W Ipad 2 Folio Protectors x 2 $96.00 Damian Stephen23-Dec-13 Vodafone Midland Iphone 5 Lifeproof Case and Cables $143.96 Patrick Harris23-Dec-13 St John Ambulance Australia Apply First Aid Training Course - Parks Officer $59.84 Andrew Lee23-Dec-13 St John Ambulance Australia Apply First Aid Training Course - Parks Officer $100.16 Andrew Lee23-Dec-13 Coles Mundaring Village Milk, tissues, sunscreen and insect repellent for Lake Leschenaultia office $21.45 Andrew Lee23-Dec-13 Coles Mundaring Village Milk, tissues, sunscreen and insect repellent for Lake Leschenaultia office $24.80 Andrew Lee23-Dec-13 Big W AFM Library - DVDs $19.00 Helen McKissock23-Dec-13 Apple ITunes Store Software purchase for field staff data collation - Bushcare $10.49 Brad Thompson23-Dec-13 Konica Australia Printing for PaCE 1 from 12.11.13 to 11.12.13 $245.48 Antonietta Tomizzi23-Dec-13 Konica Australia Photocopying expenses for PaCE 1 for period 24.11.13 to 23.12.13 $106.10 Antonietta Tomizzi23-Dec-13 Woolworths Tea towels and dishwashing liquid for The Hub $34.92 Kaye Abel23-Dec-13 Campaignmonitor.Co Distribution of E-newsletter 'What's On' $14.18 Beverley Beale23-Dec-13 Shire Of Mundaring Demolition License - Building Maintenance Officer $40.50 Bruce McLennan23-Dec-13 Mundaring Artisan Bakery Quiche for Reflections Café - Lake Leschenaultia $18.00 Leonie Ettridge23-Dec-13 Coles Mundaring Village Provisions for Reflections Café - Lake Leschenaultia $7.04 Leonie Ettridge23-Dec-13 Coles Mundaring Village Provisions for Reflections Café - Lake Leschenaultia $57.21 Leonie Ettridge23-Dec-13 Chidlow Growers Mart Provisions for Reflections Café - Lake Leschenaultia $18.15 Leonie Ettridge23-Dec-13 Hill Motorcycle Repairs PIR Tyre / Michelin Tube with Rimlock KLX 250 - Community Safety $205.00 Damian Stephen23-Dec-13 Mundaring Hardware 2 x rolls poly mono rope - Depot $345.10 Fred Berendsen23-Dec-13 West Force Plumbing & Gas Unblock drains to toilets and outside sink at MECPC $151.25 Laurena Bogucki23-Dec-13 Mundaring Glass Fit new SD7 Austral sliding door handle at MECPC $209.00 Laurena Bogucki23-Dec-13 West Force Plumbing & Gas Unblock outside drain near water trough at MECPC $140.25 Susan Broad24-Dec-13 Dome Mundaring WAPOL/Shire emergency management meeting catering $15.00 Adrian Dyson24-Dec-13 Crow Books KSP - book purchases $59.38 Kerryn Martin24-Dec-13 Coles Swan View Bilgoman kiosk stock $40.00 Chris Blankley24-Dec-13 Hootsuite Media Inc Hootsuite package December $11.99 Tamara Clarkson24-Dec-13 Woolworths Milk and vegetables for Reflections Cafe $45.83 Leonie Ettridge27-Dec-13 Paypal *winnersatwo Book - The End of the Performance Review $36.00 Maureen Gerlach27-Dec-13 Duane Jackson Refreshments - Jason St Fire $64.60 Mark Casotti27-Dec-13 Ezidebit Publishing QikKids Gateway Usage - November 2013 (MECPC Direct Debit child care fee collection) $7.92 Antonietta Tomizzi27-Dec-13 Bunnings Bilgoman cleaning products $82.15 Chris Blankley27-Dec-13 Pacbrands Workwear AFM Library - Staff Uniforms $22.00 Helen McKissock27-Dec-13 Chidlow Growers Mart Provisions for Reflections Café $13.70 Leonie Ettridge27-Dec-13 Woolworths Provisions for Reflections Cafe $48.62 Leonie Ettridge27-Dec-13 Woolworths Provisions for Reflections Cafe $110.66 Leonie Ettridge27-Dec-13 Chidlow Growers Mart Provisions for Reflections Cafe $9.60 Leonie Ettridge27-Dec-13 NAB Flexi Purchase Card Fees Cc Fp User Fee $316.80

TOTAL $77,396.56

Page 5 of 5


C58 FEBRUARY 2014

7.22pm Cr Perks returned to the Council Chamber.

11.3 Mid-Year Review of Budget – 2013/14

File Code FI.BUD


Location / Address N/A

Applicant N/A

Author Stan Kocian, Manager Finance & Governance

Senior Officer Paul O’Connor, Director Corporate Services


Nil

SUMMARY: It is a statutory requirement to undertake a review of the annual budget in the third quarter of each financial year. Shire staff have conducted a review, identifying changes to the Shire’s financial position and changes to forecast outcomes. Material variances are also reported against. Council is requested to consider and adopt the Budget Review as presented in the Statement of Financial Activity (Rate Setting Statement and Cost Summary Report by Directorate) for the period 1 July 2013 to 31 January 2014 (see ATTACHMENT 4). BACKGROUND: A Statement of Financial Activity incorporating year to date budget variations and forecasts to 30 June 2014 for the period ending 31 January 2014 is presented for Council to consider. The Local Government (Financial Management) Regulations 1996, regulation 33A, requires that local governments conduct a budget review between 1 January and 31 March in each financial year. A copy of the review and determination is to be provided to the Department of Local Government within 30 days of the adoption of the review.

STATUTORY / LEGAL IMPLICATIONS:

Regulation 33A (Review of Budget) of the Local Government (Financial Management) Regulations 1996, as amended, requires the local government to carry out a review of its annual budget between 1 January and 31 March each year as follows:

33A. Review of budget

(1) Between 1 January and 31 March in each financial year a local government is to carry out a review of its annual budget for that year.


C59 FEBRUARY 2014

(2A) The review of an annual budget for a financial year must —

(a) consider the local government’s financial performance in the period beginning on 1 July and ending no earlier than 31 December in that financial year; and

(b) consider the local government’s financial position as at the date of the review; and

(c) review the outcomes for the end of that financial year that are forecast in the budget.

(2) Within 30 days after a review of the annual budget of a local government is carried out it is to be submitted to the council.

(3) A council is to consider a review submitted to it and is to determine* whether or not to adopt the review, any parts of the review or any recommendations made in the review.

*Absolute majority required.

(4) Within 30 days after a council has made a determination, a copy of the review and determination is to be provided to the Department.

POLICY IMPLICATIONS: Nil FINANCIAL IMPLICATIONS: Financial implications are addressed in the report. STRATEGIC IMPLICATIONS: Strategic Theme 4: Respected Civic Leadership – Strong civic leadership and governance SUSTAINABILITY IMPLICATIONS: Budget parameters are structured on financial viability and sustainability principles. RISK IMPLICATIONS: Monitoring the comparisons of the Shire’s 2013/14 Mid-Year Budget position against actual results provides for prudent financial management, ensuring the Council is made aware of potential or known financial risks. CONSULTATION: Consultation has been undertaken with all directors, managers and relevant officers throughout the organisation. Community consultation is not required.


C60 FEBRUARY 2014

COMMENT:

The budget has been reviewed to continue to deliver on strategies adopted by the council and maintains a high level of service across all programs. As a result of this budget review the closing funds remain in surplus, with an increase of $677,228 (from $1,060,355 to $1,737,283). The budget review has been prepared to include information required by the Local Government Act 1995, Local Government (Financial Management) Regulations 1996 and Australian Accounting Standards. Council adopted the following (C24.05.13) for the reporting of material variances to be used in the statements of financial activity and the annual budget review: • (+) or (-) $50,000 or 10%, whichever is the greater for Revenue; and • (+) or (-) $100,000 or 10%, whichever is the greater for Expenses These variance thresholds are for each Directorate. The major impacts on the budget review are:

Strategic & Community Services Expenditure Forecast end of year expenditure has increased by $2,211,259. The reasons for this variation are:

The budget of $2,260,00 for the Bilgoman Pool Upgrade being moved from

the Coordinator Parks Service budget to the Bilgoman Aquatic Centre Manager budget;

Forecast expenditure of $200,000 of Local Government Reform. This has

been offset by a grant of $200,000 from the State Government; The budget for the Communication Plan for Sculpture Park being reduced

from $58,576 to $10,000. The balance of this budget will be spread over 2014/15 and 2015/16;

Savings in the Shire’s Advocacy Strategy being identified reducing the budget

from $30,000 to $7,500; and Savings of $289,543 due to the Truffle Festival not proceeding this year.

Council should note that the savings is partially offset by $235,000 in foregone income.

Revenue Forecast revenue has decreased by $13,663 which is within the variance threshold.


C61 FEBRUARY 2014

Office of Chief Executive & Corporate Services Expenditure There is a decrease in forecast expenditure of $6,191,253. The main reasons for this variation are:

The budgeted transfer of $6,345,000 into the Property Investment Reserve is

not forecast to occur as this was dependent on land sales occurring; and

An increase in the forecast Elected Members Fees and Allowances of $94,573 above the original budget (Approved by Council – C19.07.13).

Revenue There is a reduction of $6,633,322 in forecast year end revenue. The main reasons for this variation are: Budgeted Income of $6,345,000 from land sales under the Shire’s Investment

Property Strategy in not expected to be received due to delays in the sale of land. It should be noted that these funds were to be transferred to Property Investment Reserve; and

Forecast interest received from the investment for municipal funds and cash

backed reserves has been reduced by $220,000 (from $1,070,000 to $850,000)

Infrastructure Services Expenditure There is a decrease in forecast expenditure of $2,758,039. The reasons for this variation are:

The budget of $2,260,00 for the Bilgoman Pool Upgrade being moved from

the Coordinator Parks Service budget to the Bilgoman Aquatic Centre Manager budget;

Forecast expenditure on sub division costs being reduced from $3,750,000 to

$995,000;

Forecast expenditure of $1,200,000 on the Mundaring Weir Project (payment to Water Corporation) which was not included in the budget. This has been fully funded by a Lotterywest grant;

The forecast purchase of a vehicle for $31,000 for a Fire Hazard Inspection

Officer (to be employed in the last quarter of the financial year) which was not included in the budget. The introduction of the Fire Hazard Inspection Officer position has been brought forward from 2014/15 and reflects an increased focus on mitigating fire hazards (including reducing fuel loads) within the Shire all year round ;


C62 FEBRUARY 2014

The forecast expenditure of $28,000 for the purchase of a Parks Vehicle that

was not included in the original budget (funded by savings in parks infrastructure maintenance);

Forecast expenditure of $762,800 on incomplete infrastructure works carried

over from 2012/13 (had been forecast to be completed by 30 June 2012);

An increase in forecast capital expenditure of $85,000 for Footpaths due to cost overruns for complete projects; and

An increase in forecast capital expenditure of $26,800 for Roads and

Drainage due to cost overruns for complete projects

Revenue There is a reduction of $1,483,089 in forecast year end revenue. The main reasons for this variation are:

A reduction of $2,755,000 in forecast transfers from the Capital Investment

Reserve due to a reduction in expenditure on subdivisions costs;

An increase of $108,667 in forecast grant income for roads;

A reduction of $108,756 in forecast grant income for the Reserve Works Program; and

An increase of $1,260,000 in forecast grant income (Lotterywest) which was

not included in the original budget for the Mundaring Weir and Sculpture Park Facilities.

Statutory Services Expenditure Forecast end of year expenditure has increased by $2,900,900.

The reasons for this variation are:

Additional forecast expenditure of $16,400 for a new Fire Hazard Inspection

Officer to be appointed during the last three months of this financial year (as explained in the variations for Infrastructure Services). This expenditure was not included in the original budget;

Unbudgeted forecast expenditure of $2.5 million for costs associated with the

demolition and clean-up of those properties destroyed by the Parkerville Fire. These costs are reimbursed under WANDRRA;

Unbudgeted forecast expenditure of $150,000 for non WANDRRA related

costs associated with the recovery process after the Parkerville Fire (e.g. costs associated with recovery centre, call centre etc.);


C63 FEBRUARY 2014

Forecast expenditure of $20,000 for works on the Animal Pound Shelter that was not included in the original budget;

Additional forecast expenditure of $115,000 for Planning legal Fees for Costs

associated with Sivewright (Coppin Rd) appeal; and Additional forecast expenditure of $30,000 for maps associated with TPS 4.

Revenue Forecast year end revenue has increased by $2,632,861. The reasons for this variation are:

Unbudgeted forecast revenue of $2.5 million for reimbursements under

WANDRRA for costs associated with the demolition and clean-up of those properties destroyed by the Parkerville Fire;

Additional forecast revenue of $26,000 for dog registration fees;

Additional forecast revenue of $10,000 for fines under the Dog Act; and

Additional forecast revenue of $51,000 for planning fees and charges. Opening Budget Surplus The forecast opening budget surplus was $3,757,517 whilst the actual opening budget surplus was $6,014,758; a difference of $2,257,241.

The main reasons for this difference are:

$876,320 in capital works included in the 2012/13 budget not being

completed by 30 June 2013. When the opening budget position was forecast in the 2013/14 budget, these works had been forecast to have been completed by 30 June 2013.

The advance payment by the Western Australian Local Government Grants

Commission of the 2013/14 General Purpose Grant ($1.2m) and Formula Local Road Grant ($541k). This payment occurred in June 2013 after the budget had been adopted.

At 31 January 2014, the forecast for the 2013/14 financial year budget is that net expenditure (as indicated in the attached Cost Report Summary by Directorate) will be unfavourable to the approved budget by an estimated $1,670,080. However this is offset by the opening budget surplus being $2,257,241 greater than what was forecast in the budget.


C64 FEBRUARY 2014

VOTING REQUIREMENT:

Absolute Majority

COUNCIL DECISION C15.02.14 RECOMMENDATION Moved by: Cr Jones Seconded by: Cr Bertola

That Council: -

1. approves the mid-year budget review as per the forecast figures indicated

in the attached Rate Setting Statement and Cost Summary Report by Directorate;

2. notes the change in the forecast closing budget surplus from $1,060,355 to $1,737,583; and

3. notes the officer’s comment in the report, which form part of the annual

budget review.

CARRIED BY AN ABSOLUTE MAJORITY 9/0

Next Report


C65 FEBRUARY 2014

Attachment 4

Report 11.3

2 Pages


C66 FEBRUARY 2014

Current year Budget

Forecast Change

(Variance)End of year

Forecast Variance %Favorable = F

Unfavorable = U

Strategic & Community ServicesRevenue $4,931,603 ($13,663) $4,917,940 (0.28) UExpenditure ($10,449,517) ($2,211,259) ($12,660,776) (21.16) UTotal ($5,517,914) ($2,224,922) ($7,742,836) (40.32) U

Office of Chief Exceutive & Corporate ServicesRevenue $44,528,458 ($6,633,322) $37,895,136 (14.90) UExpenditure ($25,511,278) $6,191,253 ($19,320,025) 24.27 FTotal $19,017,180 ($442,069) $18,575,111 (2.32) U

Infrastructure ServicesRevenue $16,337,754 ($1,483,089) $14,854,665 (9.08) UExpenditure ($37,373,716) $2,748,039 ($34,625,677) 7.35 FTotal ($21,035,962) $1,264,950 ($19,771,012) 6.01 F

Statutory ServicesRevenue $1,241,298 $2,632,861 $3,874,159 212.11 FExpenditure ($4,928,160) ($2,900,900) ($7,829,060) (58.86) UTotal ($3,686,862) ($268,039) ($3,954,901) (7.27) U

Total Shire of MundaringRevenue $67,039,113 ($5,497,213) $61,541,900 (8.20) UExpenditure ($78,262,671) $3,827,133 ($74,435,538) 4.89 FNet Revenue ($11,223,558) ($1,670,080) ($12,893,638) (14.88) U

Shire of Mundaring

Budget Review - Cost Report Summary for the year to date 31 January 2014


C67 FEBRUARY 2014

Shire of MundaringBudget Review - Rate Setting Statement

for period ending 31 January 2014 2013/14 2013/14 2013/14 2013/14 Variance Variance

YTD Budget YTD Actuals BUDGET (a) Forecast (b) (b) - (a) %$ $ $ $ $

Operating Expenses General Purpose Funding (386,470) (429,368) (662,502) (684,918) (22,416) 3.38 Governance (2,999,304) (2,778,535) (5,003,266) (5,446,351) (443,085) 8.86 Law, Order & Public Safety (1,292,195) (1,323,985) (2,193,216) (4,862,250) (2,669,034) 121.69 Health (478,474) (371,882) (792,285) (793,259) (974) 0.12 Education & Welfare (3,451,533) (3,320,063) (5,590,983) (5,287,764) 303,219 (5.42) Community Amenities (4,716,185) (4,462,256) (7,920,633) (8,110,713) (190,080) 2.40 Recreation and Culture (4,920,407) (4,530,987) (8,198,820) (8,316,414) (117,594) 1.43 Transport (6,748,421) (6,501,942) (11,695,148) (11,596,892) 98,256 (0.84) Economic Services (438,687) (414,875) (769,854) (770,438) (584) 0.08 Other Property and Services (1,837,827) (959,872) (3,070,229) (3,056,858) 13,371 (0.44)

(27,269,503) (25,093,765) (45,896,934) (48,925,857) (3,028,921) 6.60 Operating Revenue (Excluding Rates) General Purpose Funding (Exc Rates) 1,588,850 1,311,817 2,953,382 2,531,005 (422,377) (14.30) Governance 35,735 291,809 61,260 619,878 558,618 911.88 Law, Order & Public Safety 310,268 450,347 409,400 2,989,261 2,579,861 630.16 Health 26,656 34,046 65,200 62,994 (2,206) (3.38) Education & Welfare 2,163,534 2,335,183 3,771,838 3,535,498 (236,340) (6.27) Community Amenities 2,479,925 4,156,393 4,251,282 4,302,282 51,000 1.20 Recreation and Culture 699,666 657,883 1,132,019 1,145,865 13,846 1.22 Transport 92,162 20,956 186,000 107,848 (78,152) (42.02) Economic Services 0 153,656 238,500 238,500 0 0.00 Other Property and Services 1,487,006 924,740 2,549,321 2,413,862 (135,459) (5.31)

8,883,802 10,336,831 15,618,202 17,946,993 2,328,791 14.91

NET (18,385,701) (14,756,934) (30,278,732) (30,978,864) (700,130)

Write Back Non-Cash Items-Depreciation 4,979,548 4,804,091 8,536,396 8,506,519 (29,877) (0.35) Non Cash Item - (Profit)/Loss on Sale of Assets 0 100,942 0 109,944 109,944 Grants/Contributions - for the Development of Assets 1,052,089 2,374,095 2,922,661 3,863,232 940,571 32.18Funds Demand from Operations (12,354,064) (7,477,806) (18,819,675) (18,499,169) 320,508 (1.70)

Acquisition of Non-Current AssetsProperty, Land & Equipment (2,912,490) (2,647,979) (5,893,941) (7,058,363) (1,164,422) 19.76 Infrastructure (2,498,303) (1,966,608) (7,424,533) (5,924,783) 1,499,750 (20.20)

(5,410,793) (4,614,587) (13,318,474) (12,983,146) 335,328

Proceeds from Sale of Assets 3,327,601 214,747 6,699,225 673,565 (6,025,660) (89.95) Funding to Reserves (4,543,045) (207,239) (18,871,512) (12,340,784) 6,530,728 (34.61) Deferred Rates Adjustment 0 30,677 0 0 0 0.00Non Current Provisions Adjustment 0 (3,799) 0 0 0 0.00Debt Redemption (108,353) (106,788) (185,751) (185,751) 0 0.00Closing Funds - (Surplus) / Deficit (12,692,161) (17,201,483) (1,060,355) (1,737,583) (677,228) 63.87

(14,015,958) (17,273,884) (13,418,393) (13,590,553) (172,160) 1.28

Demand from Resources (31,780,815) (29,366,278) (45,556,542) (45,072,868) 483,676

Funding SourcesOpening Funds - Surplus 3,757,517 6,014,758 3,757,517 6,014,758 2,257,241 60.07Reserves 4,106,212 48,078 7,829,513 5,072,098 (2,757,415) (35.22) Loan Funds 0 0 10,000,000 10,000,000 0 0.00

7,863,729 6,062,836 21,587,030 21,086,856 (500,174)

AMOUNT MADE UP FROM RATES (23,917,086) (23,303,441) (23,969,512) (23,986,012) (16,500) 0.07


C68 FEBRUARY 2014

11.4 Financial Activity Statement – January 2014

File Code: FI.RPA



Applicant N/A

Author Stan Kocian, Manager Finance and Governance



Nil

SUMMARY: The financial statement presents the Shire’s financial performance for the period ending 31 January 2014. The financial forecast for 31 January 2014 shows a change of ($1,670,080) in the overall net result of ($11,223,558) in the original budget as approved by Council (C16.06.13). Staff have undertaken a review of the 2013/14 budget during January 2014, the impact of which, including any forecast adjustments, is presented to Council at this Council Meeting. The Net Current Assets position at 31 January 2014 is $28,247,339 which is in line with expectations. BACKGROUND: The monthly financial report is presented in accordance with the Local Government Act 1995 and the Local Government (Financial Management) Regulations 1996. A statement of financial activity and any accompanying documents are to be presented to the Council at an ordinary meeting of the Council within two months after the end of the month to which the statement relates. The Statement of Financial Activity Report summarises the Shire’s operating activities and non-operating activities. STATUTORY / LEGAL IMPLICATIONS: Regulation 34(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to prepare each month a statement of financial activity. Regulation 34(2) requires the statement of financial activity to report on the sources and applications of funds, as set out in the annual budget.


C69 FEBRUARY 2014

POLICY IMPLICATIONS: Nil FINANCIAL IMPLICATIONS: Financial implications are in accordance with the approved reporting material variances (C24.05.13) of:

(+) or (-) $50,000 or 10%, whichever is the greater for Revenue; and (+) or (-) $100,000 or 10%, whichever is the greater for Expenses

for each Directorate being reported for the 2013/14 financial year. There are two types of variances:

When actual results are better than expected results the variance is

described as favourable variance. A favourable variance is denoted by the letter F.

When actual results are worse than expected results the variance is

described as unfavourable variance. An unfavourable variance is denoted by the letter U.

STRATEGIC IMPLICATIONS: Strategic Theme 4: Respected Civic Leadership – Strong civic leadership and governance. SUSTAINABILITY IMPLICATIONS: Expenditure has been incurred in accordance with budget parameters, which have been structured on financial viability and sustainably principles.

RISK IMPLICATIONS: In accordance with section 6.8 of the Local Government Act 1995, a local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure is authorised by an absolute majority of Council. CONSULTATION: Nil.


C70 FEBRUARY 2014

COMMENT: The position for the period ended 31 January 2014 for the Shire is that the actual overall net result of $6,254,814 compares favourably to the year to date budget by $2,299,718. A number of reports (see ATTACHMENT 5) are attached to this item as follows:

Responsibility Reports for the year to 31January 2014.

Net Current Assets and Unrestricted Funds position at 31 January 2014 and

include a graph comparing the current year month end position to the previous year.

Rate Setting Statement explaining how Rate Funds received are accounted

for. Timing differences in financial reporting are due to the monthly spread of the budget cash flow variances. That is, income or expenditure is estimated over a twelve month period and actual receipt and expenditure of funds may not occur in the month estimated. This will result in some income and expenditure being recognised in different periods, i.e. timing differences originate in one period and reverse or "turn around" in one or more subsequent periods. Note: timing differences will not result in a forecast adjustment as the expenditure or income item will still be captured in the financial year in question. Strategic and Community Services: Year to date revenue – favourable variance of $336,928 Year to date expenditure – favourable variance of $164,511 Year to date net result – favourable variance of $501,439 The variances in revenue and expenditure are due to timing differences or otherwise as explained in the annual budget review, which is presented to Council at this Council Meeting.

Office of Chief Executive and Corporate Services: Year to date revenue – unfavourable variance of ($4,576,510) Year to date expenditure – favourable variance of $4,331,360 Year to date net result – unfavourable variance of ($245,510)

The variances in revenue and expenditure are due to timing differences or otherwise as explained in the annual budget review, which is presented to Council at this Council Meeting.


C71 FEBRUARY 2014

7.23pm Cr Pilgrim left the Council Chamber 7.24pm Cr Pilgrim returned to the Council Chamber

Infrastructure Services: Year to date revenue – unfavourable variance of $1,014,454 Year to date expenditure – favourable variance of $2,802,975 Year to date net result – favourable variance of $1,788,321 The variances in revenue and expenditure are due to timing differences or otherwise as explained in the annual budget review, which is presented to Council at this Council Meeting. Statutory Services: Year to date revenue – favourable variance of $244,439 Year to date expenditure – favourable variance of $10,468 Year to date net result – favourable variance of $254,907 The expenditure variance is within the variance threshold. The revenue variance is due to timing differences or otherwise as explained in the annual budget review, which is presented to Council at this Council Meeting. Net Current Assets and Unrestricted Funds The Shire has $17,201,483 of unrestricted funds as at 31 January 2014 ($17,632,536 at 31 January 2013). The cash balance in the Municipal Fund is $16,038,390 ($16,020,483 at 31 January 2013). VOTING REQUIREMENT: Simple Majority

COUNCIL DECISION C16.02.14 RECOMMENDATION Moved by: Cr Jones Seconded by: Cr Bertola

That Council notes: 1. the favourable year to date net difference at 31 January 2014 of $2,299,718

between budgeted income and expenditure and actual income and expenditure;

2. the forecast 2013/14 overall net result at 31 January 2014 is ($12,893,638);

and 3. the unrestricted funds position of the Shire at 31 January 2014 is

$17,201,483.

CARRIED 9/0 Next Report


C72 FEBRUARY 2014

Attachment 5

Report 11.4

8 Pages

25.02.2014 COUNCIL MEETING AGENDA

C73 FEBRUARY 2014

YTD Actual YTD Budget YTD VarianceFavorable = F

Unfavorable = UCurrent year

Budget

Forecast Change

(Variance)End of year

Forecast Variance %Favorable = F

Unfavorable = U

Strategic & Community ServicesRevenue $3,181,591 $2,844,663 $336,928 F $4,931,603 ($13,663) $4,917,940 (0.28) UExpenditure ($6,244,887) ($6,409,398) $164,511 F ($10,449,517) ($2,211,259) ($12,660,776) (21.16) UTotal ($3,063,296) ($3,564,735) $501,439 F ($5,517,914) ($2,224,922) ($7,742,836) (40.32) U

Office of Chief Exceutive & Corporate ServicesRevenue $24,877,721 $29,454,231 ($4,576,510) U $44,528,458 ($6,633,322) $37,895,136 (14.90) UExpenditure ($4,212,728) ($8,544,088) $4,331,360 F ($25,511,278) $6,191,253 ($19,320,025) 24.27 FTotal $20,664,993 $20,910,143 ($245,150) U $19,017,180 ($442,069) $18,575,111 (2.32) U

Infrastructure ServicesRevenue $7,328,080 $8,342,534 ($1,014,454) U $16,337,754 ($1,483,089) $14,854,665 (9.08) UExpenditure ($16,697,469) ($19,500,444) $2,802,975 F ($37,373,716) $2,748,039 ($34,625,677) 7.35 FTotal ($9,369,389) ($11,157,910) $1,788,521 F ($21,035,962) $1,264,950 ($19,771,012) 6.01 F

Statutory ServicesRevenue $889,801 $645,362 $244,439 F $1,241,298 $2,632,861 $3,874,159 212.11 FExpenditure ($2,867,296) ($2,877,764) $10,468 F ($4,928,160) ($2,900,900) ($7,829,060) (58.86) UTotal ($1,977,495) ($2,232,402) $254,906 F ($3,686,862) ($268,039) ($3,954,901) (7.27) U

Total Shire of MundaringRevenue $36,277,193 $41,286,790 ($5,009,597) U $67,039,113 ($5,497,213) $61,541,900 (8.20) UExpenditure ($30,022,379) ($37,331,694) $7,309,315 F ($78,262,671) $3,827,133 ($74,435,538) 4.89 FNet Revenue $6,254,814 $3,955,096 $2,299,718 F ($11,223,558) ($1,670,080) ($12,893,638) (14.88) U

Shire of Mundaring

Cost Report Summary for the year to date 31 January 2014


C74 FEBRUARY 2014

CURRENT ASSETS

Rates & Sanitation Debtors 4,551,627 4,886,645Debtors 542,791 459,540

TOTAL RECEIVABLES - CURRENT 5,094,418 5,346,185

STOCK ON HAND 495,405 236,746

CASH ASSETS

Municipal 16,020,483 16,038,390Reserve 10,636,871 11,231,607Restricted Assets 0 0Total Bank Accounts 26,657,354 27,269,998

TOTAL CURRENT ASSETS 32,247,176 32,852,928

CURRENT LIABILITIES

Creditors (1,694,618) (2,032,461)Borrowings - Current Portion (173,315) (185,751)Provisions (2,283,151) (2,387,377)

(4,151,084) (4,605,589)NET CURRENT ASSETS 28,096,093 28,247,339

Less Reserve Fund & Restricted Assets (10,636,871) (11,231,607)Add Current Loan Liability 173,315 185,751

UNRESTRICTED FUNDS 17,632,536 17,201,483

Actual 31 January 2014 Actual 31 January 2013

NET CURRENT ASSETS AND UNRESTRICTED FUNDS


C75 FEBRUARY 2014

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

Shire of MundaringUnrestricted Funds Position - Year to Year Comparison

2012/13

2013/14


C76 FEBRUARY 2014

Shire of MundaringStrategic and Community Services

Period ending 31 January 2014

Responsible Officer YTD Actuals YTD Budgets Y T D VarianceCurrent Year Budget

Budget Adjustment Forecast

Expenditure

AFM Branch Librarian (335,396) (387,922) 52,526 (638,098) 200 (637,898)

Bilgoman Aquatic Centre Manager (700,161) (424,462) (275,699) (720,037) (2,316,450) (3,036,487)

Brown Park Manager (119,936) (132,017) 12,081 (223,230) (19,829) (243,059)

Communities For Children (137,150) (113,715) (23,435) (194,940) 0 (194,940)

Community Facilities Coordinator (110,938) (107,492) (3,446) (184,278) 1,100 (183,178)

Community Playgroups (12,760) (12,901) 141 (22,113) 0 (22,113)

Coordinator Lake Leschenaultia (386,014) (394,476) 8,462 (619,493) (195) (619,688)

Director Strategic & Community Services (471,278) (600,056) 128,778 (1,021,384) (125,939) (1,147,323)

Eastern Region Family Day Care Scheme (972,624) (784,499) (188,125) (1,322,637) 0 (1,322,637)

Economic Development Advisor (167,117) (444,326) 277,209 (676,234) 301,043 (375,191)

Inclusion Support Agency (171,693) (199,828) 28,135 (328,535) 0 (328,535)

Manager Community Development (959,462) (979,319) 19,857 (1,433,512) (21,043) (1,454,555)

Manager Library and Information Services (389,944) (438,889) 48,945 (721,081) 4,790 (716,291)

Manager Recreation and Leisure Services (343,073) (339,956) (3,117) (542,426) (33,901) (576,327)

Midvale Early Childhood & Parenting Centre (738,300) (815,612) 77,312 (1,404,299) 0 (1,404,299)

Midvale Parenting Program (53,783) (60,914) 7,131 (104,421) 0 (104,421)

Midvale Playgroup & Toy Library (4,548) (6,552) 2,004 (11,242) 0 (11,242)

Mt Helena Aquatic & recreation Centre Manager (133,105) (133,391) 286 (226,910) (1,295) (228,205)

Toy Library Coordinator (37,605) (33,071) (4,534) (54,647) 260 (54,387)

Expenditure Total (6,244,887) (6,409,398) 164,511 (10,449,517) (2,211,259) (12,660,776)

Income

AFM Branch Librarian 9,727 11,935 (2,208) 20,466 1,599 22,065

Bilgoman Aquatic Centre Manager 235,360 218,880 16,480 383,040 (3,250) 379,790

Brown Park Manager 58,409 57,855 554 99,200 3,770 102,970

Communities For Children 165,326 116,088 49,238 199,003 0 199,003

Community Facilities Coordinator 89,894 78,673 11,221 134,879 (3,197) 131,682

Coordinator Lake Leschenaultia 159,017 243,725 (84,708) 358,000 (68,000) 290,000

Director Strategic & Community Services 200,688 0 200,688 0 282,356 282,356

Eastern Region Family Day Care Scheme 930,361 771,162 159,199 1,322,000 0 1,322,000

Economic Development Advisor 20,163 107,256 (87,093) 270,300 (232,848) 37,452

Inclusion Support Agency 187,910 205,956 (18,046) 353,918 0 353,918

Manager Community Development 87,499 79,534 7,965 171,320 190 171,510

Manager Library and Information Services 6,961 5,859 1,102 10,050 1,596 11,646

Manager Recreation and Leisure Services 26,312 23,300 3,012 23,300 3,011 26,311

Midvale Early Childhood & Parenting Centre 911,977 821,331 90,646 1,408,000 0 1,408,000

Midvale Parenting Program 52,319 61,040 (8,721) 104,637 0 104,637

Midvale Playgroup & Toy Library 1,630 3,493 (1,863) 6,000 0 6,000

Mt Helena Aquatic & recreation Centre Manager 35,787 37,932 (2,145) 66,390 410 66,800

Toy Library Coordinator 2,252 644 1,608 1,100 700 1,800

Income Total 3,181,591 2,844,663 336,928 4,931,603 (13,663) 4,917,940

Total (3,063,296) (3,564,735) 501,439 (5,517,914) (2,224,922) (7,742,836)


C77 FEBRUARY 2014

Shire of MundaringOffice of Chief Executive and Corporate Services


Responsible Officer YTD Actuals YTD Budgets Y T D VarianceCurrent Year Budget


Expenditure

Allocations ADM Build.Maint. 0 7 (7) 1 0 1

Allocations ADM Ground Maint 0 (7) 7 (1) 0 (1)

Allocations Corporate Services 0 (7) 7 0 1,920 1,920

Allocations Governance 0 7 (7) 0 0 0

Allocations Office Vehicles (181,352) (290,619) 109,267 (498,210) 0 (498,210)

Allocations Ranger Vehicles (38,391) (62,496) 24,105 (107,128) 0 (107,128)

Allocations VBFB Vehicles 0 7 (7) 0 0 0

Chief Executive Officer (252,589) (368,148) 115,559 (603,343) 29,600 (573,743)

Director Corporate Services (702,320) (4,051,317) 3,348,997 (17,844,979) 6,210,098 (11,634,881)

Governance and Risk (18,679) (26,530) 7,851 (45,506) (3,740) (49,246)

Human Resource Manager (302,549) (410,402) 107,853 (677,087) 20,000 (657,087)

Manager Administration Services (761,460) (858,534) 97,074 (1,380,183) 15,725 (1,364,458)

Manager Finance and Governance (680,199) (1,139,289) 459,090 (2,096,151) (9,092) (2,105,243)

Manager Information Systems (818,419) (1,075,821) 257,402 (1,811,371) 70,000 (1,741,371)

Rates Officer (277) 0 (277) 0 (277) (277)

Senior Finance Officer (395,388) (185,458) (209,930) (317,920) (140,315) (458,235)

Senior Records Officer (20,284) (13,419) (6,865) (23,000) (11,621) (34,621)

Team Leader Records Service (20,403) (26,481) 6,078 (45,400) 8,955 (36,445)

Telephonist (20,418) (35,581) 15,163 (61,000) 0 (61,000)

Expenditure Total (4,212,728) (8,544,088) 4,331,360 (25,511,278) 6,191,253 (19,320,025)

Income

Allocations Office Vehicles 219,743 347,865 (128,122) 596,340 0 596,340

Allocations Ranger Vehicles 0 5,250 (5,250) 8,998 0 8,998

Chief Executive Officer 0 875 (875) 1,500 0 1,500

Director Corporate Services 1,051,957 4,766,491 (3,714,534) 19,236,430 (6,700,982) 12,535,448

Governance and Risk 38,759 9,338 29,421 16,000 29,509 45,509

Manager Administration Services 10,119 16,747 (6,628) 30,106 350 30,456

Manager Finance and Governance 25,200 206,535 (181,335) 354,070 0 354,070

Manager Information Systems 1,500 14,469 (12,969) 24,800 0 24,800

Profit and Loss on sale of Assets (100,942) 0 (100,942) 0 (100,944) (100,944)

Senior Finance Officer 23,631,386 24,086,661 (455,275) 24,260,214 138,745 24,398,959

Income Total 24,877,721 29,454,231 (4,576,510) 44,528,458 (6,633,322) 37,895,136

Total 20,664,993 20,910,143 (245,150) 19,017,180 (442,069) 18,575,111


C78 FEBRUARY 2014

Shire of MundaringInfrastructure Services


Responsible Officer YTD Actuals YTD Budgets YTD VarianceCurrent Year Budget


Expenditure

Construction Supervisor (859,526) (1,549,016) 689,490 (3,098,033) 537,475 (2,560,558)

Coordinator Civil Works (749,437) (12,838) (736,599) (22,000) (2,175,025) (2,197,025)

Coordinator Parks Services (1,863,289) (1,926,576) 63,287 (5,921,837) 2,519,000 (3,402,837)

Coordinator Plant and Depot Services (1,671,158) (1,497,203) (173,955) (2,770,923) (36,122) (2,807,045)

Director Infrastructure Services (4,300,060) (6,332,738) 2,032,678 (11,424,073) 2,757,000 (8,667,073)

Engineering Technical Officer - Civil (424,603) (589,500) 164,897 (1,114,000) 209,500 (904,500)

Maintenance Supervisor (982,706) (1,120,653) 137,947 (1,922,500) (115,000) (2,037,500)

Manager Building Assets (1,064,020) (1,639,910) 575,890 (2,915,343) (111,669) (3,027,012)

Manager Design Service (481,282) 106,832 (588,114) 212,417 (1,492,370) (1,279,953)

Manager Operations Service (663,611) (689,872) 26,261 (1,147,438) 0 (1,147,438)

Waste & Recycling Coordinator (3,290,478) (3,423,838) 133,360 (5,835,486) (23,000) (5,858,486)

Works Supervisor (347,300) (825,132) 477,832 (1,414,500) 678,250 (736,250)

Expenditure Total (16,697,469) (19,500,444) 2,802,975 (37,373,716) 2,748,039 (34,625,677)

Income

Coordinator Parks Services 7,463 52,500 (45,037) 558,756 (108,756) 450,000

Coordinator Plant and Depot Services 607,301 1,427,669 (820,368) 2,515,927 0 2,515,927

Director Infrastructure Services 1,456,756 4,449,136 (2,992,380) 9,098,109 (2,634,333) 6,463,776

Engineering Technical Officer - Civil 11,927 4,081 7,846 35,000 0 35,000

Maintenance Supervisor 2,291 581 1,710 1,000 0 1,000

Manager Design Service 1,200,000 0 1,200,000 0 1,260,000 1,260,000

Manager Operations Service 93,553 90,412 3,141 155,000 0 155,000

Waste & Recycling Coordinator 3,948,789 2,318,155 1,630,634 3,973,962 0 3,973,962

Income Total 7,328,080 8,342,534 (1,014,454) 16,337,754 (1,483,089) 14,854,665

Total (9,369,389) (11,157,910) 1,788,521 (21,035,962) 1,264,950 (19,771,012)


C79 FEBRUARY 2014

Shire of MundaringStatutory Services


Responsible Officer YTD Actuals YTD Budgets YTD VarianceCurrent Year Budget


Expenditure

Bushcare Coordinator (30,171) (72,940) 42,769 (213,995) 0 (213,995)

Coordinator Environment and Sustainability (308,049) (364,038) 55,989 (543,603) (27,000) (570,603)

Director Statutory Services (70,918) (87,273) 16,355 (142,980) 0 (142,980)

Manager Building Services (304,208) (320,373) 16,165 (567,039) 0 (567,039)

Manager Health & Community Safety Service (CSS) (1,241,230) (1,072,374) (168,856) (1,886,353) (2,686,400) (4,572,753)

Manager Health & Community Safety Services (HS) (285,366) (360,441) 75,075 (589,681) 0 (589,681)

Manager Planning (627,352) (600,325) (27,027) (984,509) (187,500) (1,172,009)

Expenditure Total (2,867,296) (2,877,764) 10,468 (4,928,160) (2,900,900) (7,829,060)

Income

Bushcare Coordinator 32,500 0 32,500 0 0 0

Coordinator Environment and Sustainability 500 0 500 0 0 0

Manager Building Services 153,656 0 153,656 238,500 0 238,500

Manager Health & Community Safety Service (CSS) 472,088 465,937 6,151 673,400 2,581,861 3,255,261

Manager Health & Community Safety Services (HS) 36,251 31,402 4,849 74,691 0 74,691

Manager Planning 194,806 148,023 46,783 254,707 51,000 305,707

Income Total 889,801 645,362 244,439 1,241,298 2,632,861 3,874,159

Total (1,977,495) (2,232,402) 254,907 (3,686,862) (268,039) (3,954,901)


C80 FEBRUARY 2014

Shire of MundaringRate Setting Statement

for period ending 31 January 20142013/14 2013/14Actuals BUDGET

$ $

Operating Expenses General Purpose Funding (429,368) (662,502) Governance (2,778,535) (5,003,266) Law, Order & Public Safety (1,323,985) (2,193,216) Health (371,882) (792,285) Education & Welfare (3,320,063) (5,590,983) Community Amenities (4,462,256) (7,920,633) Recreation and Culture (4,530,987) (8,198,820) Transport (6,501,942) (11,695,148) Economic Services (414,875) (769,854) Other Property and Services (959,872) (3,070,229)

(25,093,765) (45,896,934) Operating Revenue (Excluding Rates) General Purpose Funding (Exc Rates) 1,311,817 2,953,382 Governance 291,809 61,260 Law, Order & Public Safety 450,347 409,400 Health 34,046 65,200 Education & Welfare 2,335,183 3,771,838 Community Amenities 4,156,393 4,251,282 Recreation and Culture 657,883 1,132,019 Transport 20,956 186,000 Economic Services 153,656 238,500 Other Property and Services 924,740 2,549,321

10,336,831 15,618,202

NET (14,756,934) (30,278,732)

Non Cash Item - Depreciation 4,804,091 8,536,396 Non Cash Item - (Profit)/Loss on Sale of Assets 100,942 - Grants/Contributions - for the Development of Assets 2,374,095 2,922,661 Funds Demand from Operations (7,477,806) (18,819,675)

Acquisition of Non-Current AssetsProperty, Land & Equipment (2,647,979) (5,893,941) Infrastructure (1,966,608) (7,424,533)

(4,614,587) (13,318,474)

Proceeds from Sale of Assets 214,747 6,699,225 Funding to Reserves (207,239) (18,871,512) Deferred Rates Adjustment 30,677 - Non Current Provisions Adjustment (3,799) - Debt Redemption (106,788) (185,751) Closing Funds - (Surplus) / Deficit (17,201,483) (1,060,355)

(17,273,884) (13,418,393)

Demand from Resources (29,366,278) (45,556,542)

Funding SourcesOpening Funds - Surplus 6,014,758 3,757,517 Reserves 48,078 7,829,513 Loan Funds 0 10,000,000

6,062,836 21,587,030

AMOUNT MADE UP FROM RATES (23,303,441) (23,969,512)


C81 FEBRUARY 2014

11.5 Delegations Register – Annual Review

File Code OR.CMA 1



Applicant N/A

Author Danielle Courtin, Governance Officer



Nil

SUMMARY: The annual review of the delegations register has been undertaken and is presented to Council for consideration. An updated draft delegations register is attached (ATTACHMENT 6). BACKGROUND: Sections 5.18 and 5.46 of the Local Government Act 1995 require a local government to keep a register of delegations from Council to the CEO, employees and committees. These delegations must be reviewed at least once every financial year to ensure that they are consistent with current legislation and that they are still necessary. Council last reviewed its delegations register on 26 February 2013. STATUTORY / LEGAL IMPLICATIONS: Local Government Act 1995 s. 5.18 – Register of delegations to committees; Local Government Act 1995 s. 5.46 – Register of, and records relevant to, delegations to CEO and employees. POLICY IMPLICATIONS: A number of delegations are subject to compliance with Council’s policy on the matter. This is noted in the “compliance links” section of the delegation. FINANCIAL IMPLICATIONS: There are no financial implications relative to this issue. STRATEGIC IMPLICATIONS: Strategic Community Plan 2013 – 2023:

Strategic Theme: Thriving Community Strategic Theme: Respected Civic Leadership.


C82 FEBRUARY 2014

SUSTAINABILITY IMPLICATIONS: Nil RISK IMPLICATIONS: Failure to undertake the annual review constitutes a breach of statutory obligations. CONSULTATION: Internal consultation has been undertaken. COMMENT:

At the start of the review process the delegations register contained 39 delegations. As a result of the review the following actions are proposed: Delegation No.

Delegation Recommended Action

CE-2 Investments Leave unchanged CE-142 Food Act 2008 Delegations Leave unchanged CE-143 Cat Act 2011 Delegation Leave unchanged COM-46 Annual Meeting with Auditor Leave unchanged COM-47 Investment Properties Leave unchanged COM-48 Community Funding Leave unchanged

CE-83 Town Planning Schedules A and B Leave as is until LPS4 comes into operation

CE-137 Offences under TPS3 – Stop and/or Undertake Certain Work

Leave as is until LPS4 comes into operation

CE-1 Payments from Trust and Municipal Funds

Edited without changing the substance of the delegation

CE-119 Appointment of Acting CEO Edited without changing the substance of the delegation

CE-125 Write Off Debt Edited without changing the substance of the delegation

CE-134 Administration of Policy OR-01”Attendance by Elected Members at Conferences”

Edited without changing the substance of the delegation

CE-144 Community Grants Edited without changing the substance of the delegation

CE-82 Tenders for Plant and Vehicles – Review and Accept

Combine into one delegation and repeal individual delegations

CE-109 Tenders – Determination of Criteria Combine into one delegation and repeal individual delegations


C83 FEBRUARY 2014

Delegation No.


CE-110 Regular Supply Tenders – Review and Accept


CE-130 New Tenders under $150,000 – Review and Accept


CE-145 Invite Tenders Combine into one delegation and repeal individual delegations

CE-74 Appointment of Authorised Persons under the Local Government Act 1995

Amended and/or expanded

CE-117 Lease Agreements Amended and/or expanded

CE-138 Bush Fires Act 1954 Delegations Amended and/or expanded

CE-139 Building Act 2011 – Authorised Persons


CE-140 Building Act 2011 – Permits, Certificates, Orders and Records


CE-5 Designate Senior Employees Recommended for repeal

CE-120 Minor Amendments to Policies and Delegations

Recommended for repeal

CE-123 Complaints Officer Recommended for repeal

CE-56 Vegetation Control Agreements Recommended for repeal

CE-82, CE-109, CE-110, CE-130 CE-145

see above (Tenders) Recommended for repeal

CE-115 Road Closures Recommended for repeal

CE-78 Property Local law – Administration of


CE-79 Thoroughfares Local Law – Administration of


CE-100 Stallholder and Trader Permits Recommended for repeal

CE-101 Keeping of Cats Local Law Recommended for repeal

CE-122 Reserve Names Recommended for repeal

CE-132 Suspend Parking Local Law Recommended for repeal

CE-136 Extractive Industries Licences Recommended for repeal


C84 FEBRUARY 2014

Delegation No.


CE-141 Caravan Park Regulations Recommended for repeal

CE-26 Commercial Activities – Lake Leschenaultia


CE-150 Performing Particular Things on Land which is not Local Government Property

Delegation adopted since February 2013

CE-143 Cat Act 2011 Delegation Delegation adopted since February 2013

CE-147 Dog Act 1976 Delegation Delegation adopted since February 2013

CE-148 Serving Notices requiring Certain Things to be Done by Owner or Occupier of Land


CE-149

Additional Powers when Notice is given to the Owner or Occupier of Land under Section 3.25 of the Local Government Act 1995


COM-49 Select Winners of Australia Day Citizenship Awards


CE-151 Expressions of Interest and Tenders Proposed new delegation

Please refer to ATTACHMENT 7 for further information. Because s.17 of the Caravan Parks and Camping Grounds Act 1995 does not provide a delegation power but authorises, delegation CE-141 is recommended for repeal and should be replaced by an authorisation from Council to the Manager Health and Community Safety Services and the Director Statutory Services to perform the functions that were delegated in error. Please refer to point 4 of the recommendation. 7.45pm Director Statutory Services left the Council Chamber 7.48pm Director Statutory Services returned to the Council Chamber


C85 FEBRUARY 2014

VOTING REQUIREMENT: Absolute Majority required. MOTION RECOMMENDATION Moved by: Cr Bertola Seconded by: Cr Jones

That Council -

1. Endorses the annual review of the delegations register;

2. Repeals the following delegations: a) CE-5 - Designate Senior Employees b) CE-120 - Minor Amendments to Policies and Delegations c) CE- 123 - Complaints Officer d) CE-56 - Vegetation Control Agreements e) CE-82 - Tenders for Plant and Vehicles – Review and Accept f) CE-109 - Tenders – Determination of Criteria g) CE-110 - Regular Supply Tenders – Review and Accept h) CE-130 - New Tenders under $150,000 – Review and Accept i) CE-145 - Invite Tenders j) CE-115 - Road Closures k) CE-78 - Property Local law – Administration of l) CE-79 - Thoroughfares Local Law – Administration of m) CE-100 - Stallholder and Trader Permits n) CE-101 - Keeping of Cats Local Law o) CE-122 - Reserve Names p) CE-132 - Suspend Parking Local Law q) CE-136 - Extractive Industries Licences r) CE-141 - Caravan Park Regulations s) CE-26 - Commercial Activities – Lake Leschenaultia

3. Adopts the following new delegation: a) CE-151 - Expressions of Interest and Tenders

4. Authorises the Manager Health and Community Safety Services and the

Director Statutory Services to exercise the functions conferred on a local government as per regulation 6 of the Caravan Park and Camping Grounds Regulations 1997.


C86 FEBRUARY 2014

Preamble to motion Cr Pilgrim sought to amend the motion to seek an addition to item 2 of the recommendation that repeals delegations with addition of item “t) COM-49 – Select Winners of Australia Day Citizenship Awards” so the matter would be determined by Council rather than by Committee.

AMENDED MOTION Moved by: Cr Pilgrim Seconded by: Cr Perks

That Council amends the motion by inserting the following under point 2:

“t) COM-49 – Select Winners of Australia Day Citizenship Award”

LOST 3/6

For Against Cr Pilgrim Cr Fox Cr Perks Cr Bertola Cr Cook Cr Jones Cr Cuccaro Cr Clark Cr Dullard


C87 FEBRUARY 2014

COUNCIL DECISION C17.02.14 RECOMMENDATION Moved by: Cr Bertola Seconded by: Cr Jones

That Council -

1. Endorses the annual review of the delegations register;

2. Repeals the following delegations: a) CE-5 - Designate Senior Employees b) CE-120 - Minor Amendments to Policies and Delegations c) CE- 123 - Complaints Officer d) CE-56 - Vegetation Control Agreements e) CE-82 - Tenders for Plant and Vehicles – Review and Accept f) CE-109 - Tenders – Determination of Criteria g) CE-110 - Regular Supply Tenders – Review and Accept h) CE-130 - New Tenders under $150,000 – Review and Accept i) CE-145 - Invite Tenders j) CE-115 - Road Closures k) CE-78 - Property Local law – Administration of l) CE-79 - Thoroughfares Local Law – Administration of m) CE-100 - Stallholder and Trader Permits n) CE-101 - Keeping of Cats Local Law o) CE-122 - Reserve Names p) CE-132 - Suspend Parking Local Law q) CE-136 - Extractive Industries Licences r) CE-141 - Caravan Park Regulations s) CE-26 - Commercial Activities – Lake Leschenaultia

3. Adopts the following new delegation: a) CE-151 - Expressions of Interest and Tenders

4. Authorises the Manager Health and Community Safety Services and the

Director Statutory Services to exercise the functions conferred on a local government as per regulation 6 of the Caravan Park and Camping Grounds Regulations 1997.

CARRIED BY AN ABSOLUTE MAJORITY 7/2

For Against Cr Jones Cr Pilgrim Cr Cuccaro Cr Perks Cr Cook Cr Fox Cr Bertola Cr Clark Cr Dullard


C88 FEBRUARY 2014

Attachment 6

Report 11.5

49 pages

DELEGATIONS REGISTER

2014

Shire of Mundaring Delegations Register – Draft for adoption in February 2014 Page 2 of 49

Review

Reviewed by Date approved Council decision number

Council 26 February 2013 C16.02.13

Council 25 February 2014


Amendments

Delegation Council Meeting Date

Decision Number Amendment


23 October 2013 SC12.10.13 new

CE-143 Cat Act 2011 Delegation

12 November 2013 C16.11.13 new

CE-147 Dog Act 1976 Delegation

28 January 2013 C13.01.14 new

CE-148 Serving Notices Requiring Certain Things to be Done by Owner or Occupier of Land

28 January 2013 C9.01.14 new

CE-149 Additional Powers When Notice is Given to the Owner or Occupier of Land Under Section 3.25

28 January 2013 C9.01.14 new

CE-150 Performing Particular Things on Land which is not Local Government Property

28 January 2013 C9.01.14 new


Introduction

The Delegations of Authority contained in this manual are made to the Chief Executive Officer pursuant to section 5.42 of the Local Government Act 1995 (the Act) and to Committees pursuant to section 5.16. Where listed some of these functions are delegated by the Chief Executive Officer to Shire of Mundaring employees pursuant to section 5.44 of the Act. All delegations made by Council must be by absolute majority decision.

The Act provides that the following are decisions that cannot be delegated to the Chief Executive Officer (s. 5.43):

Any power or duty that requires a decision of an absolute majority or 75% majority of the local government.

Accepting a tender which exceeds an amount determined by the local government.

Appointing an auditor.

Acquiring or disposing of any property valued at an amount exceeding the amount determined by the local government.

Any of the local government’s powers under sections 5.98, 5.98A, 5.99, 5.99A and 5.100 of the Act.

Borrowing money on behalf of the local government.

Hearing or determining an objection of a kind referred to in section 9.5.

The power under section 9.49A (4) to authorise a person to sign documents on behalf of the local government.

Any power or duty that requires the approval of the Minister or the Governor.

Such other duties or powers as may be prescribed.

Furthermore the following regulations prescribe powers and duties which cannot be delegated to a CEO:

Regulation 18G of the Local Government (Administration) Regulations 1996 prohibits the delegation to a CEO of the powers and duties under:

(i) Sections 7.12A(2), 7.12A(3)(a) and 7.12A(4) of the Local Government Act 1995 (relating to meetings with auditors); and

(ii) Regulations 18C and 18D (relating to the selection and appointment of CEOs and reviews of their performance).

Regulation 6 of the Local Government (Financial Management) Regulations 1996 prohibits the delegation of the duty to conduct an internal audit to an employee (including a CEO) who has been delegated the duty of maintaining the local government’s day to day accounts or financial management operations.

The Act allows for the Chief Executive Officer to delegate any of their powers to another employee, this must be done in writing. These powers cannot, however, be further sub-delegated (s. 5.44). The Act also allows the delegator to place conditions on any delegations if required.

A register of delegations, being this manual, is to be kept and reviewed at least once every financial year.

If a person is exercising a power or duty that they have been delegated, the Act requires them to keep records relating to the exercise of the power or discharge of the duty. The written record is to contain:


How and when the person exercised the power or discharged the duty; and

The persons or classes of persons, other than council or committee members or employees of the local government, directly affected by the exercise of the power or the discharge of the duty.

Each instrument of delegation in this register describes the function being delegated and the relevant statutory reference which is the source of power for the exercise of the function. Also included is a reference to related documents such as policies of Council, which may provide guidance in the exercise of the delegation.


Contents Corporate Services .................................................................................................................................. 8

CE-1 Payments from Trust and Municipal Fund ........................................................................... 8

CE-2 Investments .......................................................................................................................... 9

CE-74 Appointment of Authorised Persons ................................................................................. 10

CE-117 Renewal of Existing Lease Agreements ............................................................................. 11

CE-119 Appointment of Acting CEO ............................................................................................... 12

CE-125 Write Off Debt ................................................................................................................... 13

CE-134 Administration of Policy OR-01 ‘Attendance by Elected Members at Conferences’........ 14

Infrastructure Services .......................................................................................................................... 15

CE-151 Expressions of Interest and Tenders NEW ............................................................ 15

CE-150 Performing Particular Things on Land which is not Local Government Property ............ 17

Statutory Services ................................................................................................................................. 19

CE-14 Noise Control – Environmental Protection Notice [s. 65(1)] ........................................... 19

CE-15 Noise Control - Noise Management Plans [Reg. 13] ........................................................ 20

CE-16 Noise Control - Noise Regulations .................................................................................... 21

CE-83 Town Planning Schedules A and B ................................................................................... 22

CE-137 Offences Under TPS 3 – Stop and/or undertake certain work ........................................ 28

CE-138 Bush Fires Act 1954 Appointments .................................................................................. 30

CE-139 Building Act 2011 - Authorised Persons ........................................................................... 34

CE-140 Building Act 2011 – Permits, Certificates, Orders and Records ....................................... 35

CE-142 Food Act 2008 Delegations .............................................................................................. 36

CE-143 Cat Act 2011 Delegation .................................................................................................. 37

CE-147 Dog Act 1976 .................................................................................................................... 40

CE-148 Serving Notices Requiring Certain Things to be Done by Owner or Occupier of Land ... 42

CE-149 Additional Powers When Notice is Given to the Owner or Occupier of Land Under

Section 3.25 ...................................................................................................................... 44

Strategic and Community Services ................................................... 45

CE-144 Community Grants ........................................................................................................... 45

Delegations to Committees of Council ............................................. 46

COM-46 Annual Meeting with Auditor .......................................................................................... 46

COM-47 Investment Properties ..................................................................................................... 47

COM-48 Community Funding ........................................................................................................ 48


COM-49 Select Winners of Australia Day Citizenship Awards ...................................................... 49


Corporate Services

CE-1 Payments from Trust and Municipal Fund

Date of adoption 22 July 1997

Function delegated That Council delegate to the Chief Executive Officer the exercise of its power to make payments from the Trust Fund or Municipal Fund (this includes Reserves and Restricted Assets).

Statutory power delegated Local Government (Financial Management) Regulations 1996 r. 12(1)(a) Payments from municipal fund or trust fund

Statutory power of delegation Local Government Act 1995 s. 5.42 Delegation of some powers or duties to the CEO s. 5.43 Limitations on delegations to the CEO

Delegator Council of the Shire of Mundaring

Delegate Chief Executive Officer

Statutory power to sub-delegate

Local Government Act 1995 s. 5.44 CEO may delegate some powers and duties to other employees

Sub-delegated to Director Corporate Services

Compliance links Local Government (Financial Management) Regulations 1996 r. 5 Financial management duties of the CEO r. 11 Payment of accounts r. 13 Lists of accounts Procedure FI-05 Signing of cheques / Approval of electronic funds transfers

Conditions Nil


CE-2 Investments


Function delegated That the Chief Executive Officer be delegated authority to invest Council funds with approved financial institutions as approved by Council to achieve maximum investment potential.

Statutory power delegated Local Government Act 1995 s. 6.14 Power to invest Local Government (Financial Management) Regulations 1996 r. 19 Management of investments






Sub-delegated to Director Corporate Services

Compliance links Local Government Act 1995 s. 6.14(2)(a) Comply with regulations Local Government (Financial Management) Regulations 1996 r. 19C Investment of money Trustees Act 1962 Part III Investments Policy FI-02 Investments Procedure FI-01 Investments

Conditions Nil


CE-74 Appointment of Authorised Persons

Date of adoption 25 February 2014

Function delegated Authority to appoint persons or classes of persons as authorised persons for the purpose of fulfilling prescribed functions within the Local Government Act 1995, including the administration of the Shire of Mundaring Local Laws.

Statutory power delegated Local Government Act 1995 s. 3.24 Authorising persons under this subdivision s. 3.39 Power to remove and impound s. 9.10 Appointment of authorised persons






Sub-delegated to Administration of the Thoroughfares Local Law is sub-delegated to: Director Statutory Services Manager Health and Community Safety Services Senior Environmental Health Officer

Compliance links Local Government Act 1995

Shire of Mundaring Local Laws

Conditions 1. The CEO may, at his discretion, refer any matter to Council for decision; and

2. Details of any prosecutions under a Local Law must be provided to Council.


CE-117 Lease Agreements


Function delegated Authority to 1. renew existing lease agreements with charitable,

benevolent, religious, cultural, educational, recreational, sporting or other like nature groups or government agencies for properties that are under the care, control and management of the Shire of Mundaring either by management order, lease, sub-lease, licence, sub-licence or freehold; and

2. negotiate new lease agreements with existing lessees whose lease has expired.

Statutory power delegated Local Government Act 1995 s. 3.58 Disposing of property






Sub-delegated to Nil

Compliance links Local Government (Functions and General) Regulations 1996 r. 30 Dispositions of property excluded from Act s. 3.58

Conditions Nil


CE-119 Appointment of Acting CEO

Date of adoption 22 May 2007

Function delegated Authority to appoint an Acting Chief Executive Officer in accordance with Council’s policy relating to the “Appointment of an Acting Chief Executive Officer".

Statutory power delegated Local Government Act 1995 5.36(1)(a) Local government employees







Compliance links Policy AS-03 Appointment of Acting CEO

Conditions Nil


CE-125 Write Off Debt


Function delegated Authority to defer, waive, grant concession and conditions or write off any amount of money under section 6.12 of the Local Government Act 1995 to a maximum of one thousand dollars ($1,000). Note that s. 6.12(2) of the Local Government Act 1995 does not allow money owed to the Shire in respect of rates and service charges to be waived or for a concession in relation to such money to be granted.

Statutory power delegated Local Government Act 1995 s. 6.12 Power to defer, grant discounts, waive or write off debts







Compliance links Local Government Act 1995 s. 6.12 Power to defer, grant discounts, waive or write off debts Local Government (Financial Management) Regulations 1996 r. 26 Discount, incentive, concession, waiver and write-off information

Conditions Nil


CE-134 Administration of Policy OR-01 ‘Attendance by Elected Members at Conferences’

Date of adoption 23 June 2009

Function delegated Authority to administer Policy OR-01 in relation to attendance by elected members at conferences.

Statutory power delegated Local Government Act 1995 s. 5.98 (2)(b) and (3) Fees etc. for council members







Compliance links Local Government (Administration) Regulations 1996 r. 32 Expenses that may be approved for reimbursement Policy OR-01 Attendance by elected members at conferences

Conditions Nil


Infrastructure Services

CE-151 Expressions of Interest and Tenders NEW


Function delegated Authority to determine:

1. to call tenders [F&G Reg. 11];

2. to invite tenders though not required to do so [F&G

Reg. 13];

3. the selection criteria for deciding which tender should be accepted [F&G Reg. 14(2a)];

4. the information to be disclosed to those interested in submitting a tender [F&G Reg. 14(4)(a)];

5. to vary tender information after public notice of invitation to tender and before the close of tenders [F&G Reg. 14(5)];

6. to seek clarification from tenderers in relation to information contained in their tender submission [F&G Reg. 18(4a)];

7. to evaluate tenders and decide which is the most advantageous [F&G Reg. 18(4)];

8. to accept or reject tenders [F&G Reg. 18(2) and (4)];

9. to decline any tender [F&G Reg. 18(5)];

10. minor variations before entering into a contract [F&G Reg. 20];

11. to accept the next most advantageous tender where within 6 months of accepting a tender a contract has not been entered into, or the successful tenderer agrees to terminate the contract [F&G Reg. 18 (6) and (7)];

12. appropriate circumstances for seeking and inviting expressions of interest for the supply of goods or services [F&G Reg. 21];

13. to consider expressions of interest which have not been rejected and determine those which are capable of satisfactorily providing the goods or services, for listing as acceptable tenderers [F&G

Reg. 23].

Statutory power delegated Local Government Act 1995 s. 3.57 Tenders for providing goods and services Local Government (Functions and General) Regulations 1996 r. 11 When tenders have to be publicly invited r. 13 Requirements when local government invites tenders though not required to do so r. 14(2a) and (5) Publicly inviting tenders,


requirements for r. 18 Rejecting and accepting tenders r. 20 Variation of requirements before entry into contract r. 21 Limiting who can tender, procedure for r. 23 Rejecting and accepting expressions of interest to be acceptable tendered




Council’s conditions on delegation

1. Regular supply tenders and tenders for plant and vehicles: may accept the most advantageous tender for all items identified in the adopted Annual Budget;

2. Other tenders: may only accept a tender where the consideration under the resulting contract is $150,000 (excluding GST) or less and the item is identified in the adopted Annual Budget.



Sub-delegated to Director Infrastructure Services (DIS)

CEO’s conditions on sub-delegation

1. Regular supply tenders and tenders for plant and vehicles: may accept the most advantageous tender for all items identified in the adopted Annual Budget;

2. Other tenders: may only accept a tender where the consideration under the resulting contract is $150,000 (excluding GST) or less and the item is identified in the adopted Annual Budget;

3. Tender must be relevant to DIS’s area of responsibility;

4. DIS cannot accept tenders for which he/she has determined the criteria.

Compliance links Local Government (Functions and General) Regulations 1996 – Part 4 Division 2 Local Government (Functions and General) Regulations 1996 r. 31 Anti-avoidance provision for Act s. 3.58 Policy AS-04 Purchasing Policy Procedure FI-03 Ordering of Goods and Services Procedure FI-04 Quotations for Purchase of Goods and Services


CE-150 Performing Particular Things on Land which is not

Local Government Property

Date of adoption 28 January 2014

Function delegated The Chief Executive Officer is delegated the power to carry out things prescribed in Schedule 3.2 even though the land is not local government property and the local government does not have consent to do it, as follows:

1. Carry out works for the drainage of land;

2. Do earthworks or other works on land for preventing or reducing flooding;

3. Take from land any native growing or dead timber, earth, stone, sand or gravel that, in its opinion, the local government requires for making or repairing a thoroughfare, bridge, culvert, fence or gate;

4. Deposit and leave on land adjoining a thoroughfare any timber, earth, stone, sand, gravel, and other material that persons engaged in making or repairing a thoroughfare, bridge, culvert, fence or gate do not, in the opinion of the local government, require;

5. Make a temporary thoroughfare through land for use by the public as a detour while work is being done on a public thoroughfare;

6. Place on land signs to indicate the names of public thoroughfares;

7. Make safe a tree that presents serious and immediate danger, without having to give the owner the notice otherwise required by regulations;

8. Obliterate graffiti that is visible from a public place and that has been applied without the consent of the owner or occupier.

Statutory power delegated Local Government Act 1995 s. 3.27 Particular things local governments can do on land that is not local government property

Statutory power of delegation Local Government Act 1995 s. 5.42 Delegation of some powers or duties to the CEO





Sub-delegated to Director Infrastructure Services

Compliance links Local Government Act 1995 Schedule 3.2 Particular things local governments can


do on land even though it is not local government property

Conditions Nil


Statutory Services

CE-14 Noise Control – Environmental Protection Notice [s.

65(1)]

ENVIRONMENTAL PROTECTION ACT 1986

Section 20 DELEGATION No. 52

Pursuant to section 20 of the Environmental Protection Act 1986, the Chief Executive Officer hereby delegates as follows—

Powers and duties delegated—

All the powers and duties of the Chief Executive Officer, where any noise is being or is likely to be emitted from any premises not being premises licensed under the Act, to serve an environmental protection notice under section 65(1) in respect of those premises, and where an environmental protection notice is so served in such a case, all the powers and duties of the Chief Executive Officer under Part V of the Act in respect of that environmental protection notice.

Persons to whom delegation made—

This delegation is made to any person for the time being holding or acting in the office of Chief Executive Officer under the Local Government Act 1995.

Pursuant to section 59(1)(e) of the Interpretations Act 1984, Delegation No. 32, dated 4 February 2000 is hereby revoked.

Dated this 9th day of January 2004. Approved—

FERDINAND TROMP, A/Chief Executive Officer. Dr JUDY EDWARDS MLA, Minister for the Environment.

Government Gazette 19 March 2004 – page 919.


CE-15 Noise Control - Noise Management Plans [Reg. 13]

EV401* ENVIRONMENTAL PROTECTION ACT 1986

DELEGATION NO. 111

I, Jason Banks, in my capacity as Acting Chief Executive Officer of the Department of Environment Regulation responsible for the administration of the Environmental Protection Act 1986 (“the Act”), and pursuant to section 20 of the Act, hereby delegate to —

(a) the holder for the time being of the offices of — (i) Chief Executive Officer under the Local Government Act 1995; (ii) Director, Environmental Regulation Division, Department of Environment

Regulation; (iii) Manager, Noise Regulation Branch, Environmental Regulation Division,

Department of Environment Regulation; and (iv) Principal Environmental Officer, Noise Regulation Branch,

Environmental Regulation Division, Department of Environment Regulation; and

(b) to any employee of a local government under the Local Government Act 1995 who is appointed as an Authorised Person under section 87 of the Act,

all my powers and duties in relation to noise management plans under regulation 13 of the Environmental Protection (Noise) Regulations 1997 other than this power of delegation. Under section 59(1)(e) of the Interpretation Act 1984, Delegation No. 79, gazetted 9 May 2008 is hereby revoked. Dated the 12th day of December 2013.

JASON BANKS, Acting Chief Executive Officer. Approved by —

JOHN DAY, Acting Minister for Environment; Heritage.

Government Gazette 20 December 2013 – page 6282.


CE-16 Noise Control - Noise Regulations

ENVIRONMENTAL PROTECTION ACT 1986

DELEGATION NO. 112

I, Jason Banks, in my capacity as Acting Chief Executive Officer of the Department of Environment Regulation responsible for the administration of the Environmental Protection Act 1986 (“the Act”), and pursuant to section 20 of the Act, hereby delegate to any person for the time being holding or acting in the office of a Chief Executive Officer under the Local Government Act 1995, my powers and duties under the Environmental Protection (Noise) Regulations 1997, other than this power of delegation, in relation to —

(a) waste collection and other works—noise management plans relating to specified works under regulation 14A or 14B;

(b) bellringing or amplified calls to worship—the keeping of a log of bellringing or amplified calls to worship requested under regulation 15(3)(c)(vi);

(c) community activities—noise control notices in respect of community noise under regulation 16;

(d) motor sport venues—noise management plans in relation to motor sport venues under Part 2 Division 3;

(e) shooting venues—noise management plans in relation to shooting venues under Part 2 Division 4;

(f) calibration results—requesting, under regulation 23(b), details of calibration results undertaken and obtained under Schedule 4;

(g) sporting, cultural and entertainment events—approval of events or venues for sporting, cultural and entertainment purposes under Part 2 Division 7, subject to the following limitation—

(i) Subregulation 18(13)(b) is not delegated. Under section 59(1)(e) of the Interpretation Act 1984, Delegation No. 68, gazetted 22 June 2007 is hereby revoked. Dated the 12th day of December 2013.

JASON BANKS, Acting Chief Executive Officer.

Approved by – JOHN DAY, Acting Minister for Environment; Heritage.

Government Gazette 20 December 2013 - page 6282.


CE-83 Town Planning Schedules A and B

Date of adoption 28 October 2003

Power or duty to be exercised A. That in accordance with the various Acts of Parliament referred to in Schedule A, Council delegate to its Chief Executive Officer those matters detailed under the heading Schedule A, Delegation of Authority to the Chief Executive Officer.

B. That in accordance with Clause 8.7(1) of the Shire of Mundaring TPS 3; Council delegate authority to the Chief Executive Officer those matters detailed in the attached Schedule B, Delegation of Authority to the Chief Executive Officer.

C. Council notes that in accordance with the provisions of the various Acts of Parliament referred to in Schedule A and Clauses 8.7(2) and (3) the Chief Executive Officer may delegate the matters delegated to him in Schedules A and B in the attached Instruments of Delegation to such officers as deemed appropriate.

D. Where the words “Town Planning Scheme 3” appear in schedule A and B, referring to a delegation of Council’s Powers, they be replaced with the words “current District Town Planning Scheme”.



On-delegated to Director Statutory Services; Manager Planning Services; Coordinator Strategic Planning; Coordinator Statutory Planning; Planning Officer; Manager Health and Community Safety Services; Manager Building Services

On-delegation reference SS-45

Conditions n/a

Head of power Local Government Act 1995 s. 5.42

Referring legislation Various Acts of Parliament;

Shire of Mundaring Town Planning Scheme No. 3


CE-83: Schedule A

DSS – Director Statutory Services MPS – Manager Planning Services CSP – Coordinator Strategic Planning PO – Planning Officer MBS – Manager Building Services

Delegation reference

Function (Summarised - Please refer to “Instrument of Delegation to the Chief Executive Officer incorporating Schedules A & B” for full function and conditions)

Delegated to

On-delegated

to

P-1 Issue planning approval in respect of development requiring referral to WAPC and or Main Roads.

CEO DSS MPS

P-2

Certify that buildings and land parcels the subject of an application under the Strata Titles Act 1985 have been inspected and are consistent with building plans and specifications approved by Council.

CEO DSS MPS

P-3

Oppose applications lodged with the Warden’s Court for mining tenements, exploration licences, prospecting licences and other forms of mining tenement within the Shire of Mundaring.

CEO DSS MPS

P-4 Recommend street names to the Geographic Names Committee of Landgate.

CEO DSS

P-5 Recommend reserve names to the Geographic Names Committee of Landgate.

CEO DSS

CE-83: Schedule B



Delegated to

On-delegated

to

P-6 Make recommendations direct to WAPC for the deferral or approval (with or without conditions) of any subdivision application.

CEO

DSS MPS CSP PO

P-7 Make recommendations direct to WAPC for refusal of any subdivision application.

CEO MPS CSP

P-8 Make recommendations direct to WAPC for the approval (with or without conditions) of amalgamation applications.

CEO MPS CSP PO

P-9 Respond to notices of appeal and requests for reconsideration in respect of subdivisions, amalgamations or conditions.

CEO MPS CSP




Delegated to

On-delegated

to

P-10

Certify on diagrams/plans of survey that the conditions of approval imposed by WAPC or SAT upon proposed subdivisions or amalgamations have been fulfilled to the satisfaction of Council.

CEO MPS CSP PO

P-11

Accept the care, control and management (vesting) of all reserves acquired for public open space as a condition of subdivision, under s. 152 of the Planning and Development Act 2005.

CEO MPS CSP

P-12

a. Adopt LSIP’s showing tree preservation/tree planting areas and building envelopes for thirty-five (35) lots or less in those areas not identified by Council as requiring comprehensive LSIP’s.

b. Determine applications for building envelopes in the Residential R2.5 and Rural Landscape Living Zones.

CEO

a: DSS MPS CSP b: MPS CSP PO

P-13 Determine modifications to adopted LSIP’s and provide recommendations to WAPC on modifications to adopted LSIP’s.

CEO MPS CSP PO (part)

P-14 Approve “P” and “IP” uses. CEO MPS CSP PO (part)

P-15 Refuse “X” uses. CEO MPS CSP

P-16 Approve “AA” uses. CEO MPS CSP PO (part)

P-17 Approve “SA” uses. CEO MPS CSP

P-18 Revoke or vary any condition of planning approval, pursuant to clause 6.6 (11) (d) of the Scheme.

CEO MPS CSP

P-19 Approve home occupation and home industry applications and renewal of those approvals.

CEO MPS CSP PO

P-20 Approve applications for child family care centres.

CEO MPS CSP PO

P-21 Approve applications for construction of display homes and land sales offices.

CEO MPS CSP

P-22 Approve one tennis court on any lot zoned Residential, Rural Landscape Living and General Rural.

CEO MPS CSP

P-23 Approve applications for routine and/or occasional dam maintenance.

CEO MPS CSP




Delegated to

On-delegated

to

P-24 Approve applications for advertisements. CEO MPS CSP

P-25

Part of Mundaring Trade Centre: a. Approve service commercial development

on the service commercial components of lots 20 to 28 inclusive prior to the construction of residences on such lots.

b. Approve single houses on the residential components of lots 20 to 28 inclusive.

CEO MPS CSP

P-26 Approve the erection of banners for special events.

CEO MPS CSP

P-27

Grant approval for the use or development on land that is depicted as a Local Reserve under the current District Town Planning Scheme in accordance with cluses 2.5 and 2.6 of the Scheme.

CEO DSS MPS

P-28 Grant approval for any requests for secondary fences along Helena Valley Road.

CEO MPS CSP

P-29

a. Approve applications for relaxation of boundary setbacks for development in all zones.

b. Determine primary and secondary street frontages for the purpose of applying building setbacks.

c. Approve buildings projecting into the 12 metre visual truncation corner (clause 4.43 of the Scheme) provided that the Director Infrastructure Services is satisfied that such intrusion would not be detrimental to traffic safety.

CEO MPS CSP PO

P-30

Approve construction of buildings outside the nominated building envelopes in RLL or R2.5 zones or outside building envelopes defined in covenants placed on titles by legal agreement with the Council.

CEO MPS CSP PO

P-31

Approve the relaxation of the standards referred to in clause 4.17 (8) of the Scheme when considering a subdivision plan or an application for planning approval or a building licence.

CEO MPS CSP PO

P-32 Approve relaxation of the standards referred to in clause 4.17 (2) (j) of the Scheme.

CEO MPS CSP PO

P-33 Approve relaxation of the standards referred to in clause 4.17 (2) (k) of the Scheme.

CEO MPS CSP PO

P-34 Determine all applications for planning approval for outbuildings in accordance with Council’s adopted Outbuildings Policy.

CEO MPS CSP PO




Delegated to

On-delegated

to

P-35

Approve applications for over-height buildings that do not comply with the standards prescribed by clause 4.36 (1) and clause 4.39 (a) (iii) and (b) (iii) of the current District Town Planning Scheme.

CEO MPS CSP

P-36

Approve the relaxation of the requirement to bitumen surface driveways and parking areas in developments of a commercial nature outside the District Business and District Shopping zones.

CEO MPS CSP

P-37

a. Approve building licence applications that do not comply with the relevant Acceptable Development provisions of the Residential Design Codes.

b. Approve applications for planning approval that do not meet the relevant Acceptable Development provisions of the Residential Design Codes.

CEO MBS MPS CSP

P-38

Determine all applications for planning approval involving Bed & Breakfast establishments, in accordance with Council’s adopted Bed & Breakfast Establishments Policy.

CEO MPS CSP

P-39

Determine all applications for planning approval involving transportable structures, in accordance with Council’s Transportable Structures Policy.

CEO MPS CSP

P-40

Determine all applications for planning approval involving retrospective development, in accordance with Council’s adopted Retrospective Development Policy.

CEO DSS MPS

P-41 Approve applications for relaxation of car parking requirements for developments in all zones.

CEO MPS CSP

P-42 Approve applications for relaxation of landscaping requirements for developments in all zones.

CEO MPS CSP PO

P-43

Approve proposals that were previously granted planning approval, where that approval has since expired or is due to expire prior to project commencement or completion, without the need to advertise such proposal for public comment.

CEO DSS MPS CSP




Delegated to

On-delegated

to

P-44

a. Reduce the fees payable on a new application for planning approval to not less than 20% of the set charge, subject to the new application being substantially unchanged from a previous proposal considered by Council or the CEO under delegated authority.

b. Waive the administration fee payable for a new application for planning approval where in the opinion of that officer the application is of a minor nature.

CEO DSS MPS

P-45

a. Respond on behalf of Council to notices of appeals in respect of refusals of applications for planning approval or conditions imposed on planning approvals, providing that any response achieves a result which accords with Council’s objectives as set forth in the current District Town Planning Scheme.

b. Recommend conditions of approval on development applications that were approved with conditions or refused by Council or the CEO acting under delegated authority and which were subject of an appeal subsequently upheld by SAT.

CEO DSS MPS

P-46 Remove caveats placed on Certificates of Title as a result of conditions of subdivision or planning approval.

CEO MPS CSP

B-4 Approve applications to construct over-height boundary fencing/walls on residential lots.

CEO MBS


CE-137 Offences Under TPS 3 – Stop and/or undertake certain work


Power or duty to be exercised A. That authority is delegated to the Chief Executive Officer, in accordance with s. 5.42 of the Local Government Act 1995, to issue written directions, in accordance with Clause 214(2) of the Planning and Development Act 2005, to a landowner who is committing an offence under the Shire of Mundaring’s Town Planning Scheme No. 3 by: 1. Developing an ‘X’ use in the Scheme; 2. Storing a sea container on a residential property; 3. Conducting works in a watercourse; 4. Occupying ancillary accommodation; 5. Removing vegetation; 6. Storing materials in the front or rear yard of a Residential, Rural Landscape Living or General Rural zoned property so that those stored materials are detrimental to amenity in accordance with 5.6(5) of the Scheme; 7. Constructing a building; 8. Parking a commercial vehicle; 9. Conducting earthworks, including but not limited to the construction of a dam; 10. Conducting business operations on a property; zoned Residential, Rural Landscape Living or General Rural; 11. Development not in accordance with a planning approval of the Shire; 12. Keeping stock. B. That authority is delegated to the Chief Executive Officer, in accordance with s. 5.42 of the Local Government Act 1995, to issue written directions, in accordance with Clause 214(3) of the Planning and Development Act 2005, to a landowner who has committed an offence under the Shire of Mundaring’s Town Planning Scheme No. 3 by having: 1. Developed an ‘X’ use in the Scheme; 2. Stored a sea container on a residential property; 3. Conducted works in a watercourse; 4. Occupied ancillary accommodation; 5. Removed vegetation; 6. Stored materials in the front or rear yard of a Residential, Rural Landscape Living or General Rural zoned property so that those stored materials are detrimental to amenity in accordance with 5.6(5) of the Scheme.



On-delegated to Director Statutory Services

On-delegation reference n/a


Conditions n/a


Referring legislation Planning and Development Act 2005 clause 214 (2) and 214 (3) Shire of Mundaring Town Planning Scheme No. 3


CE-138 Bush Fires Act 1954 Appointments

Date of adoption 9 August 2011

Function delegated 1. That pursuant to the provisions of Section 48 of the Bush Fires Act 1954, Council delegates to the Chief Executive Officer the performance of its functions under the Act as detailed in ATTACHMENT 3 entitled “Delegations to Chief Executive Officer under the Bush Fires Act 1954”;

2. That pursuant to Section 59(3) and 59A of the Bushfires Act 1954 the Manager Health and Community Safety Services, Team Leader Community Safety and any person appointed to the position of Community Safety Ranger are appointed to consider allegations of offences alleged to have been committed against the Act in the Shire of Mundaring and if the delegate thinks fit to institute and carry on proceedings in the name of the Shire of Mundaring against any person alleged to have committed those offences; 3. That pursuant to Section 17(10) of the Bush Fires Act 1954 the Shire President and Chief Bush Fire Control Officer jointly are delegated to: (A) Vary the prohibited burning times in the whole of, or part of the Shire of Mundaring by shortening, extending, suspending, reimposing a period of prohibited burning times or by imposing a further period of prohibited burning times. (B) Rescind or modify the variation upon receipt of a notice by the Shire of Mundaring from the Minister directing the Shire to rescind or modify such variation.

Statutory power delegated Bush Fires Act 1954

Statutory power of delegation Bush Fires Act 1954 s. 48, s. 17 and s. 18


Delegate As specified above: Chief Executive Officer Manager Health and Community Safety Services Team Leader Community Safety Community Safety Rangers Shire President & Chief Bush Fire Control Officer jointly


No statutory power to sub-delegate provided in the Bush Fires Act 1954


Compliance links Bush Fires Act 1954

Bush Fires Regulations 1954


Bush Fires (Infringements) Regulations 1978

CE-138 Attachment 3

Delegations to the CEO under the Bush Fires Act 1954 and the Bush Fires Regulations 1954

Section 13 (4) Authorise bush fire liaison officer or another person to take control of all operations in relation to a fire.

Section 18 (5) Declare and vary restricted burning times and conditions.

Section 18 (10A) Declare when and by whom bush may be burnt.

Section 18 (10B) Determine date by which applications to set fire to bush are to be submitted and allocate day or days on which burning may take place.

Section 18 (10C) Vary the notice required in relation to burning permitted under 10B.

Section 22 (6) Arrange with the occupier of exempt land and the occupier of land adjoining exempt land to co-operate in burning firebreaks on the respective lands.

Section 22 (7) Specify the dimensions of firebreaks required in association with burning to be conducted as per s. 22 (6).

Section 23 (1) (b)

During prohibited burning times permit the owner or occupier of land to burn bush on a road reserve adjoining his land or to burn bush on any of his land that is grass land, for the purpose of protecting pasture or crop growing on his land from damage by fire.

Section 24F (2) (b) (ii)

Give written permission during limited burning times to burn garden refuse in an incinerator where there is no inflammable material within 2 metres of the incinerator, a person is present until the fire is extinguished and when the fire is no longer required, it is completely extinguished by the application of water or earth.

Section 24G (2) Prohibit or restrict the burning of garden refuse by notice published in the Gazette and a newspaper circulating in the district.

Section 24G (5) Vary or cancel a notice issued under 24G (2).

Section 25 (1) (a) Approve in writing the lighting of a fire for the purpose of camping or cooking at a time when the fire danger is catastrophic, extreme, severe or very high.

Section 25 (1) (b) Approve the lighting of a fire in the restricted or prohibited burning times for the conversion of bush into charcoal or in or about a lime kiln.

Section 25 (1a)

Prohibit the lighting of fires in the open air for the purpose of camping or cooking during the prohibited burning times by notice published in the Government Gazette and in a newspaper circulating in the district.


Section 25A (5)

Notwithstanding any provision of this section issue a notice in writing on a person to whom a ministerial exemption has been granted prohibiting that person from lighting a fire to which the exemption relates.

Section 27 (2)

Permit the use of tractors the exhaust pipes of which are not vertical, so long as the other requirements specified in respect of a tractor in paragraph a) of subsection (1) and any notice under subsection (3) are complied with.

Section 27 (3)

Prohibit the operation of any tractor or self-propelled harvester that is not equipped with a fire extinguisher, by notice in a newspaper circulating in the district and by radio broadcast with coverage to the district and by display of such notice in prominent positions in the district.

Section 27 (4) Vary or cancel a notice issued as per subsection (3).

Section 28 (5)

Recover the expenses of the local government incurred in extinguishing a fire where the occupier of the land on which the fire is situated has failed to take measures to extinguish it.

Section 33 (1)

Give notice to an owner or occupier of land by publishing a notice in the Government Gazette and in a newspaper circulating in the district requiring the installation and maintenance of fire breaks and to take other specified actions in relation to anything on the land which is conducive to the outbreak of a bush fire or the spread or extension of a bush fire.

Section 33 (4)

Direct a bush fire control officer, or any officer of the local government with required workmen or contractors to enter upon the land of an owner or occupier who fails or neglects to comply with the notice issued as per subsection (1) to carry out the works required.

Section 33 (5)

Ascertain and fix the amount of any costs incurred in carrying out works as per (4) and recover same in a court of competent jurisdiction as a debt due from the owner.

Section 33 (6)

At the request of the owner or occupier of land within its district, carry out on the land, at the expense of the owner or occupier, any works for the removal or abatement of a fire danger, and recover the amount of the expense, if not paid on demand, from the owner or occupier in a court of competent jurisdiction.

Section 38 (1) and (2A)

Appoint such persons as considered necessary to be bush fire control officers including a Chief Bush Fire Control Officer and a Deputy Chief Bush Fire Control Officer and cause notice of such appointments to be published at least once in a newspaper circulating in the district.

Section 38 (5A)

Issue directions to a bush fire control officer or to an officer of a bush fire brigade to burn, subject to the provisions of the Act, bush on, or at the margins of, streets, roads, and ways, under the care, control and management of the Shire.


Section 38 (8) and (9)

Subject to DFES declaring the Shire an approved local government, appoint such numbers of senior bush fire control officers to the office of fire weather officer and define the part of the district in which each fire weather officer may exercise the powers conferred by the Act.

Section 38 (10) Appoint one or more persons to be deputies of a fire weather officer appointed under (8) and (9).

Section 46

Prohibit or postpone the lighting of a fire where it is considered that the fire if lit would be or become a source of danger by escaping from the land on which it is proposed to be lit.

Regulation 20

Prohibit the issue of a permit to burn subterranean clover if such burning may be a source of danger to lands adjoining the land on which the proposed burning is to take place.


CE-139 Building Act 2011 - Authorised Persons

Date of adoption 13 December 2011

Function delegated Authority to 1. Designate an employee as an authorised person

under s. 96(3) of the Building Act 2011; and 2. Limit the powers of an authorised person by

imposing conditions on a person’s instrument of designation or by written notice and at any time revoke or vary such condition or notice.

Statutory power delegated Building Act 2011 s. 96(3) Authorised persons s. 99 Limitation on powers of authorised person

Statutory power of delegation Building Act 2011 s. 127 Delegation: special permit authorities and local governments




Building Act 2011 s. 127(6A) Delegation: special permit authorities and local governments – power to sub-delegate is limited to CEO’s

Sub-delegated to n/a

Compliance links Building Act 2011

Building Regulations 2012

Building Code of Australia

Conditions CEO to be satisfied that authorised person is suitably qualified in accordance with s. 5.36 (3) of the Local Government Act 1995.


CE-140 Building Act 2011 – Permits, Certificates, Orders and

Records


Function delegated Authority for suitably qualified persons who, in the opinion of the Chief Executive Officer have the qualifications to undertake the roles and functions of a building surveyor, to administer Building Act 2011 sections: 20 - Grant of building permit 21 - Grant of demolition permit 22 - Further grounds for not granting an application 27 - Conditions imposed by permit authority 55 - Occupancy permits and building approval certificates, further information 58 - Grant of occupancy permit, building approval certificate 62 - Conditions imposed by permit authority 65 - Extension of period of duration 110 - Building orders 117 - Revocation of building order 118 - Permit authority may give effect to building order if non-compliance; and 131 - Inspection, copies of building records.

Statutory power delegated Building Act 2011 s. 20, 21, 22, 27, 55, 58, 62, 65, 110, 117, 118 and 131

Statutory power of delegation Building Act 2011 s. 127 Delegation: special permit authorities and local governments




Building Act 2011 s. 127(6A) Delegation: special permit authorities and local governments – power to sub-delegate is limited to CEO’s

Sub-delegated to Manager Building Services Senior Building Surveyor Building Surveyor Assistant Building Surveyor

Compliance links Building Act 2011

Building Regulations 2012

Building Code of Australia

Conditions Compliance with Shire of Mundaring building policies.


CE-142 Food Act 2008 Delegations


Function delegated That Council: 1. Delegates to the Chief Executive Officer the following powers: · Appointment of authorised officers under s. 122 of the Act; · Issue of certificates of authority under s. 123 of the Act; · Appointment of designated officers under s. 126(2), (6) and (7) of the Act to issue, extend time for payment or withdraw infringement notices. 2. Delegates to the Manager Health and Community Safety Services and the Director Statutory Services the following powers: · Issue a prohibition order, issue a certificate of clearance; provide written notification not to issue a certificate of clearance approval under s. 65, 66 and 67 of the Act; . Grant, apply conditions, refuse, vary or cancel registration of a food business under s. 110 and 112 of the Act.

Statutory power delegated Food Act 2008 s. 65, 66, 67, 110 and 112 s. 122, 123 and 126

Statutory power of delegation Food Act 2008 s. 118


Delegate As specified above: Chief Executive Officer Manager Health and Community Safety Services Director Statutory Services


Nil. The Food Regulations 2009 do not provide the power to sub-delegate.

Sub-delegated to n/a

Compliance links Food Act 2008

Food Regulations 2009


CE-143 Cat Act 2011 Delegation

Date of adoption 12 November 2013

Function delegated Council delegates to the Chief Executive Officer all the powers and duties of the local government under the Cat Act 2011, except the power to deal with an objection (s. 70).

Statutory power delegated Cat Act 2011 – refer to Schedule A

Statutory power of delegation Cat Act 2011 s. 44




Cat Act 2011 s. 45

Sub-delegated to refer to Schedule A

Compliance links Cat Act 2011 Cat Regulations 2012 Shire of Mundaring “Keeping of Cats” Local Law

Conditions Nil

CE-143: Schedule A

On-delegation reference

Function Delegated

to On-delegated to

SS - 48 Cat Act 2011 – s. 9 Grant, refuse to grant, renew or refuse to renew a cat registration.

CEO Receptionist Companion Animal Administration Officer Community Safety Ranger Community Safety Secretary Team Leader Community Safety Manager Health and Community Safety Services Director Statutory Services

SS – 49 Cat Act 2011 – s. 9(5) Require an applicant to provide documents or information, within a specified time of not more than 21 days, required to determine an application and require the applicant to verify the information by statutory declaration.


SS – 50 Cat Act 2011 – s. 10(a) Cancel the registration of a cat where the cat has died, is no longer kept in the state or has been registered with another local government.

CEO Receptionist Companion Animal Administration Officer Community Safety Ranger Community Safety Secretary Team Leader Community Safety


Manager Health and Community Safety Services Director Statutory Services

SS – 51 Cat Act 2011 – s. 10(b) Cancel the registration of a cat where the cat owner has been convicted of offences as prescribed.


SS – 52 Cat Act 2011 – s. 11 Issue a registration number, certificate and tag including a replacement certificate or tag.


SS – 53 Cat Act 2011 – s. 12 Keep an accurate and up to date register of cats.


SS – 54 Cat Act 2011 – s. 13 On refusal to grant or renew a registration of a cat or cancel a registration of a cat, notify the owner within seven (7) days of making the decision.


SS – 55 Cat Act 2011 – s. 26 Issue a cat control notice.

CEO Community Safety Ranger Team Leader Community Safety Manager Health and Community Safety Services Director Statutory Services

SS – 56 Cat Act 2011 – s. 37(1) & (2) Cat Regulations 2012 – r. 22 Grant, refuse to grant, renew or refuse to renew an application to breed cats.

CEO Team Leader Community Safety Manager Health and Community Safety Services Director Statutory Services

SS – 57 Cat Act 2011 – s. 37(3) & (4) Require an applicant to provide documents or information, within a specified time of not more than

CEO Receptionist Companion Animal Administration Officer Community Safety Ranger


21 days, required to determine a breeder application and require the applicant to verify the information by statutory declaration.

Community Safety Secretary Team Leader Community Safety Manager Health and Community Safety Services Director Statutory Services

SS – 58 Cat Act 2011 – s. 38 Cancel an approval to breed.

CEO Manager Health and Community Safety Services Director Statutory Services

SS – 59 Cat Act 2011 – s. 39 Issue a certificate to an approved breeder.


SS – 60 Cat Act 2011 – s. 40 Notify the applicant of the decision to approve or decline the registration or approve or decline the breeder’s application in writing within seven (7) days of making the decision.


SS – 61 Cat Act 2011 – s. 49(3) Recover the costs associated with the destruction of a cat in a court of competent jurisdiction.



CE-147 Dog Act 1976


Function delegated Council delegates to the Chief Executive Officer all the powers and duties of the local government under the Dog Act 1976 and authorises the Chief Executive Officer to further delegate the powers and duties.

Statutory power delegated Dog Act 1976 Dog Regulations 2013

Statutory power of delegation Dog Act 1976 s. 10AA Delegation of local government powers and duties




Dog Act 1976 s. 10AA(3)

Sub-delegated to refer to Schedule A

Compliance links Dog Act 1976 Dog Regulations 2013

Conditions Nil

CE-147: Schedule A

On-delegation reference

Function Delegated

to On-delegated to

SS - 62 Dog Act 1976 – s. 10A Pay and direct a vet to sterilise a dog owned by an eligible person.


SS – 63 Dog Act 1976 – s. 11 Appoint person(s) to administer dog management facilities.

CEO Community Safety Ranger Team Leader Community Safety Manager Health and Community Safety Services Director Statutory Services

SS – 64 Dog Act 1976 – s. 14 Keep an accurate and up to date register of dogs.


SS – 65 Dog Act 1976 – s. 15 Discount or waive the registration fee for an individual dog or any

CEO Team Leader Community Safety Manager Health and Community Safety Services


class of dogs, except dangerous dogs.

Director Statutory Services

SS – 66 Dog Act 1976 – s. 16 Effect, refuse to effect, renew or refuse to renew, cancel a dog registration in the prescribed circumstances and notify the applicant forthwith of the grounds upon which the decision was made. .


SS – 67 Dog Act 1976 – s. 16(6) Issue a registration number, certificate and tag.


SS – 68 Dog Act 1976 – s. 17A If no application for registration has been made, give written notice to the owner that a dog cannot be registered because of any of the prescribed reasons and inform the owner of right of review.


SS – 69 Dog Act 1976 – s. 19 Refund part of the registration fee on cancellation of the registration and return of the tag.


SS – 70 Dog Act 1976 – s. 26(3) Grant an exemption from the limit imposed on the number of dogs that can be kept.


SS – 71 Dog Act 1976 – s. 27 Grant or cancel a kennel licence.


SS – 72 Dog Act 1976 – s. 33H Revoke a declaration or proposal to destroy.



CE-148 Serving Notices Requiring Certain Things to be Done

by Owner or Occupier of Land


Function delegated The Chief Executive Officer is delegated the power to issue a notice in writing relating to the land requiring the person to do anything specified in Schedule 3.1, Division 1 or for the purpose of remedying or mitigating the effects of any offence prescribed in Schedule 3.1, Division 2 including the following:

1. prevent water from dripping or running from a building;

2. placing a number on a property to indicate an address;

3. repair a public thoroughfare;

4. ensure that land that adjoins a public thoroughfare is suitably enclosed;

5. ensure unsightly land is enclosed;

5A. ensure overgrown vegetation, rubbish or disused material is removed from land;

5B. ensure that graffiti is obliterated;

6. take measures to prevent movement of sand, rocks etc;

7. ensure that land adjoining a public thoroughfare is not overgrown;

8. removing a tree or part that is obstructing a thoroughfare;

9. ensuring that a tree that endangers any person is made safe (dangerous tree);

10. taking specified measures to prevent damage to the public or property from cyclonic activity;

11. remove bees that are a danger or a nuisance;

12. ensure that unsightly, dilapidated or dangerous fence is modified or repaired;

13. take measures to prevent artificial light or other light being omitted or reflected to remove a nuisance;

14. make safe anything that is obstructing a private thoroughfare.

Statutory power delegated Local Government Act 1995 s. 3.25 Notices requiring certain things to be done by owner or occupier of land







Sub-delegated to

Compliance links Local Government Act 1995 Schedule 3.1 Powers under notices to owners or occupiers of land

Conditions Nil


CE-149 Additional Powers When Notice is Given to the Owner

or Occupier of Land Under Section 3.25


Function delegated The Chief Executive Officer is delegated the power to do anything considered necessary to achieve, so far as is practicable, the purpose for which a notice under section 3.25 was given, including recovering the cost of anything done as a debt due from the person who failed to comply with the notice.

Statutory power delegated Local Government Act 1995 s. 3.26 Additional powers when notices given






Sub-delegated to

Compliance links Local Government Act 1995 s. 3.25 Notices requiring certain things to be done by owner or occupier of land Schedule 3.1 Powers under notices to owners or occupiers of land

Conditions Nil


Strategic and Community Services

CE-144 Community Grants


Power or duty to be exercised Authority to determine allocation of: • General Purpose Quick Grants and Community Event Grants up to the value of $500; and • Youth Sponsorship Grants and Volunteer Recognition Grants up to the value of $300.



On-delegated to n/a


Conditions n/a


Referring legislation n/a


Delegations to Committees of Council

COM-46 Annual Meeting with Auditor

Date of adoption 26 September 2006

Function delegated That Council delegate authority to the Audit and Governance Committee to meet with the auditor of the Shire of Mundaring at least once in every year to satisfy the requirement of s. 7.12A (2) of the Local Government Act 1995.

Statutory power delegated Local Government Act 1995 s. 7.12A(2) Duties of local government with respect to audits

Statutory power of delegation Local Government Act 1995 s. 5.16 Delegation of some powers and duties to certain committees s. 7.1B Delegation of some powers and duties to audit committees


Delegate Audit and Governance Committee


Nil


Compliance links Department of Local Government and Communities Operational Guideline No. 9 – Audit in Local Government

Conditions Nil.

Sub-delegation is prohibited by s. 7.1B


COM-47 Investment Properties

Date of adoption 25 March 2008

Function delegated That Council delegates to the Investment Property Committee under Section 5.16(1) of the Local Government Act 1995 any of its powers or duties that are necessary or convenient for the proper management of the local government's property in accordance with Section 5.17(1)(c)(i) of the Local Government Act 1995.

Statutory power delegated Local Government Act 1995 s. 5.17(1)(c)(i)

Statutory power of delegation Local Government Act 1995 s. 5.16 Delegation of some powers and duties to certain committees


Delegate Investment Property Committee


Nil



Compliance links Compliance with Terms of Delegation


COM-48 Community Funding

Date of adoption 27 April 2010

Function delegated That Council delegate authority to the Grants Selection Occasional Committee to grant: 1. Milestone Event; 2. Community Event Grants over the value of $500 up to $10,000; and 3. Matching Grants up to a value of $2,000.

Statutory power delegated Local Government (Financial Management) Regulations 1996 r. 12(1)(a) Payments from municipal fund or trust fund, restrictions on making



Delegate Grants Selection Occasional Committee


Nil


Compliance links Council Policy CD-02 Community Funding Policy

Conditions Decisions must be in accordance with the requirements of relevant council policies, be within annual budget allocations and records evidencing assessment against criteria must be retained.




Function delegated Council delegates authority to the Australia Day Citizenship Awards Committee to select winners of the Australia Day Citizenship Awards for the Shire of Mundaring.

Statutory power delegated n/a



Delegate Australia Day Citizenship Awards Committee


Nil


Compliance links Nil

Conditions Nil


C138 FEBRUARY 2014

Attachment 7

Report 11.5

20 pages

SHIRE OF MUNDARING

DELEGATIONS REGISTER - ANNUAL REVIEW

CE-1

PAYMENTS FROM TRUST AND MUNICIPAL FUNDS

That Council delegates to the Chief Executive Officer the

exercise of its power to make payments from the Trust

Fund or Municipal Fund (this includes Reserves and

Restricted Assets).

Note: ‘Exercise of Delegated Authority” for payment of

cheques between meetings is certified in the Archival

Minutes.

PAYMENTS FROM TRUST AND MUNICIPAL FUNDS That

Council delegates to the Chief Executive Officer the

exercise of its power to make payments from the Trust

Fund or Municipal Fund (this includes Reserves and

Restricted Assets). Remove the "Note" - irrelevant.

CE-2

INVESTMENTS

That the Chief Executive Officer be delegated authority

to invest Council Funds with approved financial

institutions as approved by Council to achieve

maximum investment potential.

No change.

CE-5

DESIGNATE SENIOR EMPLOYEES

That Council delegate to the Chief Executive Officer the

authority to designate other employees as Senior

Employees, to whom the provisions of employment by

written contract will apply.

Recommended for repeal:

Policy OR-16 (designated senior employees) states that

Council designates the CEO and Directors as senior

employees. Therefore this delegation is unnecessary.

CE-74

APPOINTMENT OF AUTHORISED PERSONS UNDER THE

LOCAL GOVERNMENT ACT 1995

Council delegates its power to the Chief Executive

Officer to appoint persons or classes of persons to be

authorised for the purpose of performing particular

functions under section 9(10) of the Local Government

Act 1995 and the relevant sections of the various Acts

administered by the local government, and to issue a

certificate to persons so appointed stating that the

person is authorised for that purpose.

APPOINTMENT OF AUTHORISED PERSONS UNDER THE

LOCAL GOVERNMENT ACT 1995

Authority to appoint persons or classes of persons as

authorised persons for the purpose of fulfilling

prescribed functions within the Local Government Act

1995 , including the administration of the Shire of

Mundaring Local Laws.

The existing delegation incorrectly relies on s. 5.42 of

the Local Government Act 1995 to delegate to the CEO

the appointment of authorised persons under other

Acts. Authorised persons under other Acts must be

appointed under the statutory power of delegation of

those Acts.

DELEGATION

NoDELEGATION (prior to review) PROPOSED REVIEWED DELEGATION COMMENT

CORPORATE SERVICES

Page 1 of 20

SHIRE OF MUNDARING


DELEGATION


CE-117

RENEWAL OF EXISTING LEASE AGREEMENTS

That authority be delegated to the Chief Executive

Officer under Section 5.42 of the Local Government Act

1995 to renew existing lease agreements with

charitable, benevolent, religious, cultural, educational,

recreational, sporting or other like nature groups or

government agencies for properties that are under the

care, control and management of the Shire of

Mundaring either by management order, lease, sub-

lease, licence, sub-licence or freehold.

LEASE AGREEMENTS Authority to:

1. renew existing lease agreements with charitable,

benevolent, religious, cultural, educational,

recreational, sporting or other like nature groups or

government agencies for properties that are under the

care, control and management of the Shire of

Mundaring either by management order, lease, sub-

lease, licence, sub-licence or freehold; and

2. negotiate new lease agreements with existing lessees

whose lease has expired.

Reference to section 5.42 is noted in the "Statutory

power of delegation" section of the delegation;

reference to CEO is noted in the "delegate" section - see

draft delegations register attached.

Delegation expanded to include negotiation of new

lease agreements with existing lessees.

CE-119

APPOINTMENT OF ACTING CEO


Officer in accordance with s 5.42 of the Local

Government Act 1995 to appoint an Acting Chief

Executive Officer in accordance with Council’s policy

relating to the “Appointment of an Acting Chief

Executive Officer".

APPOINTMENT OF ACTING CEO

Authority to appoint an Acting Chief Executive Officer in

accordance with Council’s policy relating to the

“Appointment of an Acting Chief Executive Officer".





CE-120

MINOR AMENDMENTS TO POLICIES AND

DELEGATIONS


to make administrative amendments to Delegations and

Policies, due to any changes in name or title of an

officer or committee, re-numbering, reformatting or

similar administrative requirement.


these minor administrative changes do not require

delegated authority, but can be performed by acting

through.

Page 2 of 20

SHIRE OF MUNDARING


DELEGATION


CE-123

COMPLAINTS OFFICER

That Council:

1. appoints the CEO as the complaints officer for the

Shire of Mundaring for the purposes of compliance with

the Local Government Act 1995 s. 5.120; and

2. delegates authority under s 5.42(1) of the Local

Government Act 1995 to the CEO to appoint a

complaints officer as determined by the CEO from time

to time with that officer to be a senior employee of the

Shire of Mundaring.


point 1: s. 5.120 of the Act says that the CEO or Acting

CEO is appointed by default as the complaints officer, so

no need for this delegation.

point 2: as the complaints in this section are Minor

Breaches, it is recommended that this power remains

with the CEO or Acting CEO.

CE-125

WRITE OFF DEBT

That delegated authority be given to the Chief Executive


1995 to defer, waive, grant concession and conditions

or write off any amount of money under section 6.12 of

the Local Government Act 1995 to a maximum of one

thousand dollars ($1,000).

WRITE OFF DEBT

Authority to defer, waive, grant concession and

conditions or write off any amount of money under

section 6.12 of the Local Government Act 1995 to a

maximum of one thousand dollars ($1,000).

Note that s. 6.12(2) of the Local Government Act 1995

does not allow money owed to the Shire in respect of

rates and service charges to be waived or for a

concession in relation to such money to be granted.

Note added for further information.





CE-134

ADMINISTRATION OF POLICY OR-01 'ATTENDANCE BY

ELECTED MEMBERS AT CONFERENCES'

Council delegates authority to the Chief Executive

Officer in accordance with s. 5.42 of the Local

Government Act 1995 to administer Policy OR-01 in

relation to attendance by Councillors at conferences.

ADMINISTRATION OF POLICY OR-01 'ATTENDANCE BY

ELECTED MEMBERS AT CONFERENCES'

Authority to administer Policy OR-01 in relation to

attendance by elected members at conferences.





INFRASTRUCTURE SERVICES

Page 3 of 20

SHIRE OF MUNDARING


DELEGATION


CE- 56

VEGETATION CONTROL AGREEMENTS


Officer in accordance with the provisions of s. 5.42 of

the Local Government Act 1995 to sign Vegetation

Control Agreements with Western Power.


this is an operational matter, can be dealt with by

"acting through". No delegation required.

CE-82

TENDERS FOR PLANT AND VEHICLES - REVIEW AND

ACCEPT

That in accordance with the provisions of the Local

Government Act, Council delegate to the Chief

Executive Officer authority to review and accept the

most advantageous tender for plant and vehicles where

the replacement of those items have been included in

the annual budget.

Recommended for repeal and replacement with new

delegation CE-151, which combines CE-82, CE-109, CE-

110, CE-130 and CE-145.

CE-109

TENDERS - DETERMINATION OF CRITERIA


in accordance with the provisions of section 5.42 of the

Local Government Act 1995 to determine the criteria

under regulation 14 (2a) of the Local Government

(Functions and General) Regulations 1996 for deciding

which tender is to be accepted.



110, CE-130 and CE-145.

CE-110

REGULAR SUPPLY TENDERS - REVIEW AND ACCEPT

Council delegates to the Chief Executive Officer

authority to accept and review the most advantageous

tenders for all regular supply tenders for goods and/or

services.



110, CE-130 and CE-145.

CE-130

NEW TENDERS UNDER $150,000 - REVIEW AND

ACCEPT

That Council delegates to the Chief Executive Officer

authority to review and accept the most advantageous

tender for any new general tender for goods and/or

services not exceeding $150.000 (excluding GST) where

funds have been allocated in the annual budget.



110, CE-130 and CE-145.

Page 4 of 20

SHIRE OF MUNDARING


DELEGATION


CE-145

INVITE TENDERS

That Council delegate its power to invite tenders for

goods or services to the Chief Executive Officer, where

funds have been allocated in the annual budget.



110, CE-130 and CE-145.

EXPRESSIONS OF INTEREST AND TENDERS

Authority to determine:

1. to call tenders [F&G Reg. 11];

2. to invite tenders though not required to do so [F&G

Reg. 13];

3. the selection criteria for deciding which tender

should be accepted [F&G Reg. 14(2a)];

4. the information to be disclosed to those interested in

submitting a tender [F&G Reg. 14(4)(a)];

5. to vary tender information after public notice of

invitation to tender and before the close of tenders

[F&G Reg. 14(5)];

6. to seek clarification from tenderers in relation to

information contained in their tender submission [F&G

Reg. 18(4a)];

7. to evaluate tenders and decide which is the most

advantageous [F&G Reg. 18(4)];

8. to accept or reject tenders [F&G Reg. 18(2) and (4)];

9. to decline any tender [F&G Reg. 18(5)];

Proposed new delegation to combine all previous ones

into one and also includes expressions of interest.

Limit of $150,000 or less is noted in the "Conditions" of

the delegation - refer to draft delegations register.

CE-151

Page 5 of 20

SHIRE OF MUNDARING


DELEGATION


10. minor variations before entering into a contract

[F&G Reg. 20];

11. to accept the next most advantageous tender where

within 6 months of accepting a tender a contract has

not been entered into, or the successful tenderer agrees

to terminate the contract [F&G Reg. 18 (6) and (7)];

12. appropriate circumstances for seeking and inviting

expressions of interest for the supply of goods or

services [F&G Reg. 21];

13. to consider expressions of interest which have not

been rejected and determine those which are capable

of satisfactorily providing the goods or services, for

listing as acceptable tenderers [F&G Reg. 23].

CE-115

ROAD CLOSURES

Delegated Authority be given to the Chief Executive

Officer under section 5.42 of the Local Government Act

1995 to:

a. Authorise advertising for road, public access way and

right of way closures (and disposal if applicable) and

road dedications;

b. Consider the validity of any objections received;

c. If in the opinion of the Chief Executive Officer the

objection or objections have no validity, forward the

request to the Minister for Lands for final

determination.

If, in the opinion of the Chief Executive Officer, the

objection or objections has/have validity, the request

will be forwarded to Council for consideration.


1. the functions to be delegated are from the Land

Administration Act, therefore the head of power cannot

be s. 5.42 of the Local Government Act.

2. The Land Administration Act does not provide a

power of delegation for the relevant sections 52, 56 and

58 - only for sections 270 and 271 (not relevant to road

closures).

3. A check in Meridio shows no road closures since May

2009.

Proposed new delegation to combine all previous ones

into one and also includes expressions of interest.

Limit of $150,000 or less is noted in the "Conditions" of

the delegation - refer to draft delegations register.

CE-151

Page 6 of 20

SHIRE OF MUNDARING


DELEGATION


PERFORMING PARTICULAR THINGS ON LAND WHICH IS

NOT LOCAL GOVERNMENT PROPERTY The Chief

Executive Officer is delegated the power to carry out

things prescribed in Schedule 3.2 even though the land

is not local government property and the local

government does not have consent to do it, as follows:

1. Carry out works for the drainage of land;

2. Do earthworks or other works on land for

preventing or reducing flooding;

3. Take from land any native growing or dead timber,

earth, stone, sand or gravel that, in its opinion, the local

government requires for making or repairing a

thoroughfare, bridge, culvert, fence or gate;

4. Deposit and leave on land adjoining a thoroughfare

any timber, earth, stone, sand, gravel, and other

material that persons engaged in making or repairing a

thoroughfare, bridge, culvert, fence or gate do not, in

the opinion of the local government, require;

5. Make a temporary thoroughfare through land for

use by the public as a detour while work is being done

on a public thoroughfare;

6. Place on land signs to indicate the names of public

thoroughfares;

7. Make safe a tree that presents serious and

immediate danger, without having to give the owner

the notice otherwise required by regulations;

8. Obliterate graffiti that is visible from a public place

and that has been applied without the consent of the

owner or occupier.

CE-14 NOISE ABATEMENT NOTICE

CE-150

These 3 delegations are from the CEO of the

Department of Environment Regulation to the CEO of

the local government - retain as is.

STATUTORY SERVICES

New delegation - Council meeting 28 january 2014.

Page 7 of 20

SHIRE OF MUNDARING


DELEGATION


CE-15 NOISE ABATEMENT PROSECUTION

CE-33 NOISE REGULATIONS

CE-78

PROPERTY LOCAL LAW - ADMINISTRATION OF

The administration of the "Local Government Property"

Local Law, including the appointment of authorised

persons under section 9.10 of the Local Government Act

1995 to perform any of the functions of an authorised

person under this Local Law, be delegated to the CEO.


is included in CE-74 - Appointment of Authorised

Persons under the Local Government Act 1995

CE-79

THOROUGHFARES LOCAL LAW - ADMINISTRATION OF

The administration of the "Activities on Thoroughfares

and Trading in Thoroughfares and Public Places" Local

Law, including the appointment of authorized persons

under section 9.10 of the Local Government Act 1995 to

perform any of the functions of an authorized person

under this Local Law, be delegated to the CEO, subject

to the following:

1. the CEO may refer any matter, at his discretion, for

decision of Council;

2. Council is to be provided details of any prosecutions

under the Local Law.




These 3 delegations are from the CEO of the

Department of Environment Regulation to the CEO of

the local government - retain as is.

Page 8 of 20

SHIRE OF MUNDARING


DELEGATION


CE-83

TOWN PLANNING SCHEDULES A AND B

A. That in accordance with the various Acts of

Parliament referred to in Schedule A, Council delegate

to its Chief Executive Officer those matters detailed

under the heading Schedule A, Delegation of Authority

to the Chief Executive Officer.

B. That in accordance with Clause 8.7(1) of the Shire of

Mundaring TPS 3; Council delegate authority to the

Chief Executive Officer those matters detailed in the

attached Schedule B, Delegation of Authority to the

Chief Executive Officer.

C. Council note that in accordance with the provisions

of the various Acts of Parliament referred to in Schedule

A and Clauses 8.7(2) and (3) the Chief Executive Officer

may delegate the matters delegated to him in Schedules

A and B in the attached Instruments of Delegation to

such officers as deemed appropriate.

D. Where the words “Town Planning Scheme 3” appear

in schedule A and B, referring to a delegation of

Council’s Powers, they be replaced with the words

“current District Town Planning Scheme”.

Proposed to leave as is: new LPS 4 will soon come into

operation and will require a review of all planning

delegations.

CE-100

STALLHOLDER AND TRADER PERMITS



1995 to determine:

1. Applications for a Stallholder Permit; and

2. Applications for a Traders Permit

under the Shire of Mundaring Activities on

Thoroughfares and Trading in Thoroughfares and Public

Places Local Law.




Page 9 of 20

SHIRE OF MUNDARING


DELEGATION


CE-101

KEEPING OF CATS LOCAL LAW

The administration of the "Keeping of Cats" Local Law,

including the appointment of authorised persons (under

section 9.10 of the Local Government Act 1995) to

perform any of the functions of an authorised person

under this Local Law, is delegated to the Chief Executive

Officer.




CE-122

RESERVE NAMES



Government Act 1995 to recommend reserve names to

Landgate's Geographic Names Committee. Conditions:

1. Names should comply with the Geographic Names

Committee guidelines, policies and procedures.

2. Names submitted by ratepayer associations or if no

local ratepayer association or if no submissions are

received, should be the names of the adjoining street, a

feature or be of a pioneering name of major significance

to the local area as verified by the Mundaring and Hills

Historical Society.

3. Names must be referred to Ward Councillors and

Resident and Ratepayer Associations where appropriate

for comment prior to being forwarded to the

Geographic Names Committee.

4. Schedule A section 5.1(a), being a part of delegation

CE-83, to be amended to read as follows: 5.1(a) - names

submitted by the proponent should be drawn from

“Mundaring: A History of the Shire” by Ian Elliot, “Life

was meant to be here” by Ken Spillman or be of a

historical, pioneering or local flora/fauna name as

identified by the Mundaring Historical Society.

Recommended for repeal: recommending

names to Landgate after ratepayers associations and

councillors have commented does not constitute a

delegation of any power, but is perfectly suitable for

"acting through". If so

desired, a policy for naming reserves could be

developed along the lines of the current "delegation".

Page 10 of 20

SHIRE OF MUNDARING


DELEGATION


CE-132

SUSPEND PARKING LOCAL LAW

Council delegates authority to the Chief Executive

Officer under s. 5.42 of the Local Government Act 1995

to suspend s. 2.1 (Prohibition and Regulation of Parking

by Signs) of the Shire of Mundaring Parking Local Law

2009 in all or part of the district in circumstances that

may warrant such action.




CE-136

EXTRACTIVE INDUSTRIES LICENCES



Government Act 1995 to approve applications for

extractive industry licences in accordance with the Shire

of Mundaring’s Extractive Industries Local Law.




Page 11 of 20

SHIRE OF MUNDARING


DELEGATION


OFFENCES UNDER TPS 3 - STOP AND/OR UNDERTAKE

CERTAIN WORK

A. That authority is delegated to the Chief Executive

Officer, in accordance with s. 5.42 of the Local

Government Act 1995, to issue written directions, in

accordance with Clause 214(2) of the Planning and

Development Act 2005, to a landowner who is

committing an offence under the Shire of Mundaring’s

Town Planning Scheme No. 3 by:

1. Developing an ‘X’ use in the Scheme;

2. Storing a sea container on a residential property;

3. Conducting works in a watercourse;

4. Occupying ancillary accommodation;

5. Removing vegetation;

6. Storing materials in the front or rear yard of a

Residential, Rural Landscape Living or General Rural

zoned property so that those stored materials are

detrimental to amenity in accordance with 5.6(5) of the

Scheme;

7. Constructing a building;

8. Parking a commercial vehicle;

9. Conducting earthworks, including but not limited to

the construction of a dam;

10. Conducting business operations on a property;

zoned Residential, Rural Landscape Living or General

Rural;



delegations.

CE-137

Page 12 of 20

SHIRE OF MUNDARING


DELEGATION


11. Development not in accordance with a planning

approval of the Shire;

12. Keeping stock.

B. That authority is delegated to the Chief Executive

Officer, in accordance with s. 5.42 of the Local

Government Act 1995, to issue written directions, in

accordance with Clause 214(3) of the Planning and

Development Act 2005, to a landowner who has

committed an offence under the Shire of Mundaring’s

Town Planning Scheme No. 3 by having:

1. Developed an ‘X’ use in the Scheme;

2. Stored a sea container on a residential property;

3. Conducted works in a watercourse;

4. Occupied ancillary accommodation;

5. Removed vegetation;

6. Stored materials in the front or rear yard of a

Residential, Rural Landscape Living or General Rural

zoned property so that those stored materials are

detrimental to amenity in accordance with 5.6(5) of the

Scheme.



delegations.

CE-137

Page 13 of 20

SHIRE OF MUNDARING


DELEGATION


BUSH FIRES ACT APPOINTMENTS

That pursuant to the provisions of Section 48 of the

Bush Fires Act 1954 , Council delegates to the:

1. Chief Executive Officer the performance of its

functions under the Act as detailed in ATTACHMENT 3

entitled “Delegations to Chief Executive Officer under

the Bush Fires Act 1954”;

2. Manager Health and Community Safety Services,

Team Leader Community Safety and any person

appointed to the position of Community Safety Ranger

to consider allegations of offences alleged to have been

committed against the Act in the Shire of Mundaring

and if the delegate thinks fit to institute and carry on

proceedings in the name of the Shire of Mundaring

against any person alleged to have committed those

offences, pursuant to Section 59(3) and 59A of the

Bushfires Act 1954 .

3. Pursuant to Section 17(10) of the Bush Fires Act 1954

Shire President and Chief Bush Fire Control Officer

jointly to:

BUSH FIRES ACT 1954 DELEGATIONS

That pursuant to the provisions of Section 48 of the

Bush Fires Act 1954 , Council delegates to the:

1. Chief Executive Officer the performance of its

functions under the Act as detailed in ATTACHMENT 3

entitled “Delegations to Chief Executive Officer under

the Bush Fires Act 1954”;

2. Manager Health and Community Safety Services,

Team Leader Community Safety and any person

appointed to the position of Fire Protection Officer and

Community Safety Ranger to consider allegations of

offences alleged to have been committed against the

Act in the Shire of Mundaring and if the delegate thinks

fit to institute and carry on proceedings in the name of

the Shire of Mundaring against any person alleged to

have committed those offences, pursuant to Section

59(3) and 59A of the Bushfires Act 1954 .

3. Pursuant to Section 17(10) of the Bush Fires Act 1954

Shire President and Chief Bush Fire Control Officer

jointly to:

(A) Vary the prohibited burning times in the whole of,

or part of the Shire of Mundaring by shortening,

extending, suspending, reimposing a period of

prohibited burning times or by imposing a further

period of prohibited burning times.

(B) Rescind or modify the variation upon receipt of a

notice by the Shire of Mundaring from the Minister

directing the Shire to rescind or modify such variation.

(A) Vary the prohibited burning times in the whole of,

or part of the Shire of Mundaring by shortening,

extending, suspending, reimposing a period of

prohibited burning times or by imposing a further

period of prohibited burning times.

(B) Rescind or modify the variation upon receipt of a

notice by the Shire of Mundaring from the Minister

directing the Shire to rescind or modify such variation.

CE-138

Added Fire Protection Officers as delegates to institute

and carry on proceedings (infringement notices etc.) - as

requested by Mgr Health & Coomunity Safety Services.

Page 14 of 20

SHIRE OF MUNDARING


DELEGATION


CE-139

BUILDING ACT 2011 - AUTHORISED PERSONS

That Council delegate authority to the Chief Executive

Officer, in accordance with s. 127 of the Building Act

2011 , to administer section 96 of the Building Act 2011

(Authorised persons).

BUILDING ACT 2011 - AUTHORISED PERSONS Authority

to

1. Designate an employee as an authorised person

under s. 96(3) of the Building Act 2011; and

2. Limit the powers of an authorised person by imposing

conditions on a person's instrument of desugnation or

by written notice and at any time revoke or vary such

conditions or notice (s. 99).

Added point 2 - relevant to appointment of authorised

persons.

CE-140

BUILDING APPROVALS

That Council delegate, in accordance with s. 127 of the

Building Act 2011, authority to suitably qualified

persons who, in the opinion of the Chief Executive

Officer have the qualifications to undertake the roles

and functions of a building surveyor, to administer

sections:

20 - granting of building permits

21 - granting of demolition permits

22 - refusal of permits

58 - granting and refusing occupancy permits and

building approval certificates

65 - consider extending the period of duration of an

occupancy permit or building approval certificate

110 - issue building orders

117 - revoke building orders

of the Building Act 2011.

BUILDING ACT 2011 - PERMITS, CERTIFICATES,

ORDERS AND RECORDS

Authority for suitably qualified persons who, in the

opinion of the Chief Executive Officer have the

qualifications to undertake the roles and functions of a

building surveyor, to administer Building Act 2011

sections: 20

- Grant of building permit 21 -

Grant of demolition permit 22 -

Further grounds for not granting an application

27 - Conditions imposed by permit authority

55 - Occupancy permits and building approval

certificates, further information

58 - Grant of occupancy permit, building approval

certificate

62 - Conditions imposed by permit authority

65 - Extension of period of duration

110 - Building orders

117 - Revocation of building order

118 - Permit authority may give effect to building order

if non-compliance; and 131 -

Inspection, copies of building records.

Delegation expanded to additional sections of the

Building Act 2011 closely related to existing powers.

Page 15 of 20

SHIRE OF MUNDARING


DELEGATION


CE-141

CARAVAN PARK REGULATIONS

Council delegates to the Manager Health and

Community Safety Services and the Director Statutory

Services its power to exercise the functions conferred

on a local government as per regulation 6 of the

Caravan Park and Camping Grounds Regulations 1997 .

Recommended for repeal: s. 17 of the Caravan Parks

and Camping Grounds Act 1995 authorises, not

delegates.

CE-142

FOOD ACT 2008 DELEGATIONS

That Council:

1. Delegates under section 118 of the Food Act 2008 to

the Chief Executive Officer the following powers:

· Appointment of authorised officers under s. 122 of the

Act; · Issue of

certificates of authority under s. 123 of the Act;

· Appointment of designated officers under s. 126(2), (6)

and (7) of the Act to issue, extend time for payment or

withdraw infringement notices.

2. Delegates under section 118 of the Food Act 2008 to

the Manager Health and Community Safety Services and

the Director Statutory Services the following powers:

· Issue a prohibition order, issue a certificate of

clearance; provide written notification not to issue a

certificate of clearance approval under s. 65, 66 and 67

of the Act; .

Grant, apply conditions, refuse, vary or cancel

registration of a food business under s. 110 and 112 of

the Act.

No change.

CE-143

CAT ACT 2011 DELEGATION

Council delegates to the Chief Executive Officer all the

powers and duties of the local government under the

Cat Act 2011 , except the power to deal with an

objection (s. 70).

No change.

Page 16 of 20

SHIRE OF MUNDARING


DELEGATION


CE-147

DOG ACT 1976 DELEGATION

Council delegates to the Chief Executive Officer all the

powers and duties of the local government under the

Dog Act 1976 and authorises the Chief Executive Officer

to further delegate the powers and duties.

New delegation - Council meeting 28 January 2014.

SERVING NOTICES REQUIRING CERTAIN THINGS TO BE

DONE BY OWNER OR OCCUPIER OF LAND The

Chief Executive Officer is delegated the power to issue a

notice in writing relating to the land requiring the

person to do anything specified in Schedule 3.1, Division

1 or for the purpose of remedying or mitigating the

effects of any offence prescribed in Schedule 3.1,

Division 2 including the following:

1. prevent water from dripping or running from a

building;

2. placing a number on a property to indicate an

address;

3. repair a public thoroughfare;

4. ensure that land that adjoins a public thoroughfare

is suitably enclosed;

5. ensure unsightly land is enclosed;

5A. ensure overgrown vegetation, rubbish or disused

material is removed from land;

5B. ensure that graffiti is obliterated;

6. take measures to prevent movement of sand, rocks

etc;

7. ensure that land adjoining a public thoroughfare is

not overgrown;

New delegation - Council meeting 28 January 2014.CE-148

Page 17 of 20

SHIRE OF MUNDARING


DELEGATION


8. removing a tree or part that is obstructing a

thoroughfare;

9. ensuring that a tree that endangers any person is

made safe (dangerous tree);

10. taking specified measures to prevent damage to

the public or property from cyclonic activity; 11.

remove bees that are a danger or a nuisance; 12.

ensure that unsightly, dilapidated or dangerous fence is

modified or repaired; 13. take measures to

prevent artificial light or other light being omitted or

reflected to remove a nuisance;

14. make safe anything that is obstructing a private

thoroughfare.

CE-149

ADDITIONAL POWERS WHEN NOTICE IS GIVEN TO THE

OWNER OR OCCUPIER OF LAND UNDER SECTION 3.25

OF THE LOCAL GOVERNMENT ACT 1995

The Chief Executive Officer is delegated the power to do

anything considered necessary to achieve, so far as is

practicable, the purpose for which a notice under

section 3.25 was given, including recovering the cost of

anything done as a debt due from the person who failed

to comply with the notice.

New delegation - Council meeting 28 January 2014.

CE-26

COMMERCIAL ACTIVITIES - LAKE LESCHENAULTIA

The Chief Executive Officer be delegated authority to

approve commercial operators wishing to undertake

activities within the park that require either some form

of structure to be erected or that are likely to impact on

the reserve.

Recommended for repeal: this is an operational matter

that can be dealt with through Organisational Practice.

Note - rule of thumb: when a delegation does not refer

to a precise statutory power in any Act, it is probably

not a delegation.

STRATEGIC AND COMMUNITY SERVICES

New delegation - Council meeting 28 January 2014.CE-148

Page 18 of 20

SHIRE OF MUNDARING


DELEGATION


CE-144

COMMUNITY GRANTS

That Council –

1. Repeal current delegations CE-112 (General Purpose

Quick Grant) and CE-135 (Youth Sponsorship and

Community Events Grants under $500); and

2. Create one new instrument of delegation to the Chief

Executive Officer covering the:

• General Purpose Quick Grants and Community Event

Grants up to the value of $500; and

• Youth Sponsorship Grants and Volunteer Recognition

Grants up to the value of $300.

COMMUNITY GRANTS

Authority to determine allocation of:

• General Purpose Quick Grants and Community Event

Grants up to the value of $500; and

• Youth Sponsorship Grants and Volunteer Recognition

Grants up to the value of $300. Removed first part of council resolution, irrelevant to

the actual delegation.

COM-46

ANNUAL MEETING WITH AUDITOR

That Council delegateS authority to the Audit and

Governance Committee to meet with the auditor of the

Shire of Mundaring at least once in every year to satisfy

the requirement of s. 7.12A (2) of the Local Government

Act 1995.

No change.

COM-47

INVESTMENT PROPERTIES

That Council delegates to the Investment Property

Committee under Section 5.16(1) of the Local

Government Act 1995 any of its powers or duties that

are necessary or convenient for the proper

management of the local government's property in

accordance with Section 5.17(1)(c)(i) of the Local

Government Act 1995.

No change - report to Council in near future.

DELEGATIONS TO COMMITTEES OF COUNCIL

Page 19 of 20

SHIRE OF MUNDARING


DELEGATION


COM-48

COMMUNITY FUNDING

That Council delegateS authority to the Grants Selection

Occasional Committee to grant:

1. Milestone Event;

2. Community Event Grants over the value of $500 up

to $10,000; and

3. Matching Grants up to a value of $2,000.

No change.

COM-49

SELECT WINNERS OF AUSTRALIA DAY CITIZENSHIP

AWARDS

Council delegates authority to the Australia Day

Citizenship Awards Committee to select winners of the

Australia Day Citizenship Awards for the Shire of

Mundaring.

New delegation - Council meeting 23 Oct 2013.

Page 20 of 20


C159 FEBRUARY 2014

12.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil 13.0 NEW BUSINESS OF AN URGENT NATURE APPROVED BY

PRESIDING PERSON OR BY DECISION OF MEETING 13.1 Elected Members Nil 13.2 Employees Nil 14.0 MATTERS BEHIND CLOSED DOORS Nil 15.0 CLOSING PROCEDURES 15.1 Date, Time and Place of the Next Meeting

The next Ordinary Council meeting will be held on Tuesday, 11 March 2014 at 6.30pm in the Council Chamber.

15.2 Closure of the Meeting

The Presiding Person declared the meeting closed at 7.55pm.

confirmed minutes council 25 february 2014...25.02.2014 council meeting minutes confirmed 11.03.14...

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