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89 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017 63 MT BARKER ROAD STIRLING [Please Note: These minutes will be confirmed on 27 June 2017] Mayor ___________ 27 June 2017 In Attendance: Presiding Member: Mayor Bill Spragg Members: Councillor Ward Councillor Ron Nelson Councillor Jan-Claire Wisdom Manoah Councillor Ian Bailey Councillor Jan Loveday Marble Hill Councillor Kirrilee Boyd Councillor Nathan Daniell Councillor John Kemp Mt Lofty Councillor Val Hall Councillor Lynton Vonow Councillor Andrew Stratford Onkaparinga Valley Councillor Linda Green Councillor Malcolm Herrmann Torrens Valley In Attendance: Andrew Aitken Chief Executive Officer Terry Crackett Director Corporate Services Peter Bice Director Engineering & Assets Marc Salver Director Strategy & Development David Waters Director Community & Customer Service Lachlan Miller Executive Manager Governance & Risk Natalie Westover Manager Property Services John McArthur Manager Waste Health & Regulatory Services Renee O’Connor Sport & Recreation Officer Leah Maxwell Regional Waste Coordinator Pam Williams Minute Secretary 1. COMMENCEMENT The meeting commenced at 6.32pm. 2. OPENING STATEMENT “Council acknowledges that we meet on the traditional lands of the Peramangk and Kaurna people and we recognise their connection with the land. We understand that we do not inherit the land from our ancestors but borrow it from our children and in this context the decisions we make should be guided by the principle that nothing we do should decrease our children’s ability to live on this land.”

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89 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

63 MT BARKER ROAD STIRLING

[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

In Attendance: Presiding Member: Mayor Bill Spragg Members:

Councillor Ward

Councillor Ron Nelson Councillor Jan-Claire Wisdom

Manoah

Councillor Ian Bailey Councillor Jan Loveday

Marble Hill

Councillor Kirrilee Boyd Councillor Nathan Daniell Councillor John Kemp

Mt Lofty

Councillor Val Hall Councillor Lynton Vonow Councillor Andrew Stratford

Onkaparinga Valley

Councillor Linda Green Councillor Malcolm Herrmann

Torrens Valley

In Attendance:

Andrew Aitken Chief Executive Officer

Terry Crackett Director Corporate Services

Peter Bice Director Engineering & Assets

Marc Salver Director Strategy & Development

David Waters Director Community & Customer Service

Lachlan Miller Executive Manager Governance & Risk

Natalie Westover Manager Property Services

John McArthur Manager Waste Health & Regulatory Services

Renee O’Connor Sport & Recreation Officer

Leah Maxwell Regional Waste Coordinator

Pam Williams Minute Secretary

1. COMMENCEMENT The meeting commenced at 6.32pm.

2. OPENING STATEMENT “Council acknowledges that we meet on the traditional lands of the Peramangk and Kaurna people and we recognise their connection with the land. We understand that we do not inherit the land from our ancestors but borrow it from our children and in this context the decisions we make should be guided by the principle that nothing we do should decrease our children’s ability to live on this land.”

90 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

63 MT BARKER ROAD STIRLING

[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

3. APOLOGIES/LEAVE OF ABSENCE

3.1. Apology Nil

3.2. Leave of Absence Nil

3.3. Absent Nil

4. MINUTES OF PREVIOUS MEETINGS

4.1. Council Meeting – 26 April 2017 Moved Cr Ian Bailey S/- Cr Jan-Claire Wisdom

101/17

That the minutes of the ordinary meeting held on 26 April 2017 as supplied, be confirmed as an accurate record of the proceedings of that meeting. Carried Unanimously

5. DECLARATION OF CONFLICT OF INTEREST BY MEMBERS OF COUNCIL Nil

6. PRESIDING MEMBER’S OPENING REMARKS The Mayor discussed the decision of the Electoral Commissioner who, following the lodgement of Council’s Elector Representation Review report, determined that the requirements of s12 (relating to interested persons) had not been satisfied and referred the matter back to Council. The Mayor thanked Deputy Mayor Cr Jan-Claire Wisdom for acting as Mayor during his period of leave. Acting Mayor Jan-Claire Wisdom – Activities since 26 April 2017

27 April, Lord Mayor’s Colonel Light’s Birthday celebration, Adelaide

28 April, SHLGA meeting, Yankallila

28 April, Mayor’s Reception for launch of May Business Month, Stirling

30 April, Mylor Bake Off community event, Mylor

30 April, State Library Meet the Colonials Exhibition, Adelaide

02 May, ANZAC RSL commemoration, Birdwood High School

03 May, Launch of ‘Altitude’ Art exhibition, Hahndorf

91 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

63 MT BARKER ROAD STIRLING

[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

05 May, History Month exhibition ‘Herstory’, Lobethal

05 May, History Month Exhibition for Woollen Mill, Lobethal

06 May, Mediaeval Fair, Gumeracha

09 May, Social Planning Advisory Group, Woodside

10 May, Metro Mayors’ Lunch, West Torrens

10 May, MLGG meeting, Adelaide

16 May, Leaders Institute of SA – AGM, Adelaide

17 May, Monthly meeting with R. Sharkie, Federal Member for Mayo, Mt Barker

20 May, The English Ale event, Mylor

21 May, The Cedars fundraiser event @ Hahndorf

22 May, Age Friendly Leadership Breakfast, Adelaide

Media

27 Apr, Federal Member for Mayo MR for Courier re road funding, Balhannah

1 May, story to Weekender re Mylor bake off

May, Weekender re road funding

May, Weekender re Electoral Commissioner’s decision

7. REPORTS

7.1. Council Member Activities Cr Malcolm Herrmann

Monday 3 April, Citizenship ceremony, Stirling

Friday 7 April, J Gardner MP, Cudlee Creek

Saturday 8 April, Harmony Day, Gumeracha

Sunday 21 May, Birdwood Primary School Farm Day, Mt Crawford

Monday 22 May, Terramin public meeting, Woodside Cr Lynton Vonow

2 May, ANZAC service at Birdwood High School

5 May, Lobethal Primary School invitation to 'Herstory' at AHBTC, afternoon

5 May, Attendance at opening of Herstory at AHBTC, evening

15 May Biodiversity Advisory Group meeting at Stirling

92 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

63 MT BARKER ROAD STIRLING

[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

Cr John Kemp

27 April, Mt Lofty National Trust, Stangate House, Opening of Sculpture Exhibition

28 April, Business Month Launch, Stirling

08 May, The Hut Community Centre, Strategic Planning Session

13 May, The Hut Community Centre, Strategic Planning Session Cr Linda Green

28 April, Business Month Launch, Stirling Cr Kirrilee Boyd

15 May Biodiversity Advisory Group meeting at Stirling

7.2. Reports of Members as Council/Committee Representatives on External Organisations Nil

7.3. CEO Report Andrew Aitken, CEO, provided Council with a verbal Corporate Update. - Lobethal Oval toilets - Woodforde Land Division (Hamilton Hill) - On the Run development, Balhannah - Pomona Road developments - Financial Assistance Grants indexation - Supplementary Road Funding - Development Assessment Panels & Planning Roadshows - Business Month May - Thank you to Deputy Mayor Wisdom

8. QUESTIONS ADJOURNED/LYING ON THE TABLE

8.1. Questions Adjourned Nil

8.2. Questions Lying on the Table Nil

93 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

63 MT BARKER ROAD STIRLING

[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

9. PETITIONS / DEPUTATIONS / PUBLIC FORUM

9.1. Petitions

9.1.1. Sealing of High Street & Scott Street Moved Cr Linda Green S/- Cr Ian Bailey

102/17

Council resolves that the petition signed by 10 signatories, requesting the sealing of High & Scott Streets, Stirling, be received and noted. Carried Unanimously

9.1.2. Request for Bike Park near Stirling/Crafers/Bridgewater Moved Cr Ron Nelson S/- Cr Lynton Vonow

103/17

Council resolves that the petition signed by 279 signatories, requesting a Bike Park in the Stirling/Crafers/Bridgewater area, be received and noted. Carried Unanimously

9.2. Deputations Barry Walker & Craig Leith, Hills Hawks Football Club

9.3. Public Forum, including Annual Business Plan Public Forum Oliver Hopkins & Josh Hennessy re Bike Park Richard Petersen re High Street & Scott Street Petition Leave of the Meeting was granted to extend the Public Forum Ken Collins re Burning Permit Policy

9.3.1. Annual Business Plan – public consultation open Mayor Spragg invited members of the public to speak on the Annual Business Plan. No requests to speak were received.

94 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

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[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

10. PRESENTATIONS Nil

11. QUESTIONS ON NOTICE

11.1. Cost of Elector Representation Review Stage 1 – Cr Malcolm Herrmann 1. What has been the total cost of Stage 1 of the Representation Review –

expenditure under the following classifications:

Consultants

Staff time (estimate)

Administration (ie printing, stationery, postage)

Legal expenses and other? 2. Has the Administration prepared an estimate of the cost of conducting Stage 2? Question 1 In the construction and the 2016/17 budget, $30,000 was allocated for the consultancy fees and advertising being the two directly attributable expense categories associated with the conduct of the Elector Representation Review. As a project of the Governance & Risk Department, there were no additional staffing resources to be utilised above the current establishment. Legal, printing and postage expenses were not specifically identified for the project due to their negligible nature and existing budgets in these expense categories were to be utilised. An analysis of the expenditure to date in relation to the Representation Review across the key expenditure categories is as follows:

Consultancy fees $17,040 Printing and stationery (estimate) $131

Advertising $4,131

Legals (estimate) $500

Postage (estimate) $250

TOTAL $22,052

In relation to staffing costs, acknowledging that staff members from various levels across the organisation have been involved in elements of the Review project, the project to date has consumed the estimated equivalent of 0.2FTE at Executive Manager level for the project duration.

95 ADELAIDE HILLS COUNCIL

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[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

On the basis of the figures provided, even taking into account the other expense categories that were not budgeted for the Review project, Council will note that the project is currently under-expended.

Question 2 An estimate of the potential costs has been prepared on the basis that Council resolves to resume the Review and conduct Options Paper and Representation Review Report development and consultation in a manner similar to the previous process steps. The largest variable is the level of revision required to key documents by the Consultant on the basis of decisions made by Council. A worst case (i.e. significant consultancy hours) scenario has been built into the following estimates for the completion of the Review project:

Consultancy fees $9,650

Printing and stationery $131

Advertising $1,800

Legals $0

Postage $500

TOTAL $12,081

The remaining budget for 2016/17 will be utilised and expenses incurred in 2017/18 will be sourced from the CEO contingency budget.

12. MOTIONS ON NOTICE Nil Leave of the Meeting was granted to bring Item 18 Motions Without Notice forward to this part of the agenda to discuss the Hills Hawks Football Club.

96 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

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[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

18. Motions Without Notice

18.1 Hills Hawks Football Club request for contribution from Council Moved Cr Jan-Claire Wisdom S/- Cr Kirrilee Boyd

That, given feedback received during consultation on the draft Annual Business Plan for 2017/18, up to $50,000 be included in the 2017/18 draft budget for consideration by Council on 27 June 2017 to support the upgrade of the Hills Hawks Soccer Club change rooms as follows:

A contribution by Council of $25,000 for facility upgrade purposes

A loan by Council of $25,000 be provided to the Hills Hawks Soccer Club to be repaid on agreed terms.

LOST Moved Cr Ian Bailey S/- Cr Nathan Daniell

104/17

That, given feedback received during consultation on the draft Annual Business Plan for 2017/18, up to $50,000 be included in the 2017/18 draft budget for consideration by Council on 27 June 2017 to support the upgrade of the Hills Hawks Soccer Club change rooms, subject to the Hills Hawks Football Club receiving $150,000 in grant funding from the Office of Recreation & Sport.

Carried Unanimously 8.05pm Cr Jan-Claire Wisdom left the Chamber

97 ADELAIDE HILLS COUNCIL

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Mayor ___________ 27 June 2017

13. REPORTS OF COMMITTEES

13.1. Development Assessment Panel – 2 May 2017 Moved Cr Linda Green S/- Cr John Kemp

105/17

That the minutes of the Development Assessment Panel meeting of 2 May 2017 as distributed, be received and noted.

Carried Unanimously

13.2. Strategic Planning & Development Policy Committee – 9 May 2017 Moved Cr Nathan Daniell S/- Cr Ian Bailey

106/17

That the minutes of the Strategic Planning & Development Policy Committee meeting of 9 May 2017 as distributed, be received and noted.

Carried Unanimously 8.07pm Cr Jan-Claire Wisdom returned to the Chamber

13.3. Audit Committee – 8 May 2017 Moved Cr Malcolm Herrmann S/- Cr John Kemp

107/17

That the minutes of the Audit Committee meeting of 8 May 2017 as distributed, be received and noted. Carried Unanimously

13.4. CEO Performance Review Panel Nil

98 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

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[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

14. OFFICER REPORTS – DECISION ITEMS

14.1. Road Widening cnr Longwood & Pottery Roads Bradbury Moved Cr John Kemp S/- Cr Ron Nelson

108/17

Council resolves: 1. That the report be received and noted. 2. To purchase the area of 375m2 identified as Allotment 22 Longwood Road and

Allotment 23 Pottery Road on the plan attached as Appendix 2 from Roger Boylen and Caroline Frances Boylen for the consideration of $5,051.25 (excl. GST) to vest as public road.

3. That the Mayor and CEO be authorised to sign all necessary documentation to effect this resolution.

Carried Unanimously

14.2. Burning Permit Policy Moved Cr Ian Bailey S/- Cr Jan Loveday

Council resolves: 1. That the report be received and noted 2. Pursuant to its power contained in paragraph (b) of the definition of ‘township’

under Section 4 of the Local Government Act 1999 and relevant (without limitation) for the burning controls under the Environment Protection (Air Quality) Policy 2016, the Council hereby resolves to declare the following 24 townships within its area that are each defined by reference to the maps contained in Appendix 1 that is attached to the report titled ‘Burning Permit Policy’ dated 23 May 2017:

2.1 The township of ‘Aldgate’ comprising the area delineated on the map marked

‘Aldgate Township’; 2.2 The township of ‘Balhannah’ comprising the area delineated on the map

marked ‘Balhannah Township’; 2.3 The township of ‘Birdwood’ comprising the area delineated on the map

marked ‘Birdwood Township’; 2.4 The township of ‘Bridgewater’ comprising the area delineated on the map

marked ‘Bridgewater Township’; 2.5 The township of ‘Charleston’ comprising the area delineated on the map

marked ‘Charleston Township’;

99 ADELAIDE HILLS COUNCIL

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Mayor ___________ 27 June 2017

2.6 The township of ‘Crafers’ comprising the area delineated on the map marked ‘Crafers Township’;

2.7 The township of ‘Crafers West’ comprising the area delineated on the map marked ‘Crafers West Township’;

2.8 The township of ‘Forreston’ comprising the area delineated on the map marked ‘Forreston Township’;

2.9 The township of ‘Gumeracha’ comprising the area delineated on the map marked ‘Gumeracha Township’;

2.10 The township of ‘Heathfield’ comprising the area delineated on the map marked ‘Heathfield Township’;

2.11 The township of ‘Houghton’ comprising the area delineated on the map marked ‘Houghton Township’;

2.12 The township of ‘Kersbrook’ comprising the area delineated on the map marked ‘Kersbrook Township’;

2.13 The township of ‘Lobethal’ comprising the area delineated on the map marked ‘Lobethal Township’;

2.14 The township of ‘Mount Torrens’ comprising the area delineated on the map marked ‘Mount Torrens Township’;

2.15 The township of ‘Mylor’ comprising the area delineated on the map marked ‘Mylor Township’;

2.16 The township of ‘Oakbank’ comprising the area delineated on the map marked ‘Oakbank Township’;

2.17 The township of ‘Rostrevor’ comprising the area delineated on the map marked ‘Rostrevor Township’;

2.18 The township of ‘Stirling’ comprising the area delineated on the map marked ‘Stirling Township’;

2.19 The township of ‘Summertown’ comprising the area delineated on the map marked ‘Summertown Township’;

2.20 The township of ‘Teringie’ comprising the area delineated on the map marked ‘Teringie Township’;

2.21 The township of ‘Upper Sturt’ comprising the area delineated on the map marked ‘Upper Sturt Township’;

2.22 The township of ‘Uraidla’ comprising the area delineated on the map marked ‘Uraidla Township’;

2.23 The township of ‘Woodforde’ comprising the area delineated on the map marked ‘Woodforde Township’; and

2.24 The township of ‘Woodside’ comprising the area delineated on the map marked ‘Woodside Township’.

3. That the township boundaries defined in item two above replace all previous Council declarations made in respect of those townships.

4. With an effective date of 1 August 2017, to rescind the Interim Township Burning Permit Policy adopted on 13 September 2016 and adopt the Burning Permit Policy contained in Appendix 2.

100 ADELAIDE HILLS COUNCIL

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Mayor ___________ 27 June 2017

5. That the Chief Executive Officer be authorised to make minor content, grammatical and formatting amendments to the Burning Permit Policy prior to the effective date of adoption.

6. Subject to 4 above, a review of the Burning Permit Policy be undertaken in August 2018 and a report be provided to Council outlining the review results and any recommendations.

7. That all eligible green organics bin properties within localities covered by the township burning permit requirements be provided with a kerbside green organics bin service.

The Mover (Cr Ian Bailey) with the consent of the Seconder (Cr Jan Loveday) sought and was granted Leave of the Meeting to vary the motion as follows: (As varied) Council resolves: 1. That the report be received and noted 2. Pursuant to its power contained in paragraph (b) of the definition of ‘township’

under Section 4 of the Local Government Act 1999 and relevant (without limitation) for the burning controls under the Environment Protection (Air Quality) Policy 2016, the Council hereby resolves to declare the following 25 townships within its area that are each defined by reference to the maps contained in Appendix 1 that is attached to the report titled ‘Burning Permit Policy’ dated 23 May 2017:

2.1 The township of ‘Aldgate’ comprising the area delineated on the map

marked ‘Aldgate Township’; 2.2 The township of ‘Balhannah’ comprising the area delineated on the map

marked ‘Balhannah Township’; 2.3 The township of ‘Birdwood’ comprising the area delineated on the map

marked ‘Birdwood Township’; 2.4 The township of ‘Bridgewater’ comprising the area delineated on the map

marked ‘Bridgewater Township’; 2.5 The township of ‘Charleston’ comprising the area delineated on the map

marked ‘Charleston Township’; 2.6 The township of ‘Crafers’ comprising the area delineated on the map

marked ‘Crafers Township’; 2.7 The township of ‘Crafers West’ comprising the area delineated on the map

marked ‘Crafers West Township’; 2.8 The township of ‘Forreston’ comprising the area delineated on the map

marked ‘Forreston Township’; 2.9 The township of ‘Gumeracha’ comprising the area delineated on the map

marked ‘Gumeracha Township’;

101 ADELAIDE HILLS COUNCIL

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[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

2.10 The township of ‘Greenhill comprising the area delineated on the map marked ‘Greenhill Township’ ;

2.11 The township of ‘Heathfield’ comprising the area delineated on the map marked ‘Heathfield Township’;

2.12 The township of ‘Houghton’ comprising the area delineated on the map marked ‘Houghton Township’;

2.13 The township of ‘Kersbrook’ comprising the area delineated on the map marked ‘Kersbrook Township’;

2.14 The township of ‘Lobethal’ comprising the area delineated on the map marked ‘Lobethal Township’;

2.15 The township of ‘Mount Torrens’ comprising the area delineated on the map marked ‘Mount Torrens Township’;

2.16 The township of ‘Mylor’ comprising the area delineated on the map marked ‘Mylor Township’;

2.17 The township of ‘Oakbank’ comprising the area delineated on the map marked ‘Oakbank Township’;

2.18 The township of ‘Rostrevor’ comprising the area delineated on the map marked ‘Rostrevor Township’;

2.19 The township of ‘Stirling’ comprising the area delineated on the map marked ‘Stirling Township’;

2.20 The township of ‘Summertown’ comprising the area delineated on the map marked ‘Summertown Township’;

2.21 The township of ‘Teringie’ comprising the area delineated on the map marked ‘Teringie Township’;

2.22 The township of ‘Upper Sturt’ comprising the area delineated on the map marked ‘Upper Sturt Township’;

2.23 The township of ‘Uraidla’ comprising the area delineated on the map marked ‘Uraidla Township’;

2.24 The township of ‘Woodforde’ comprising the area delineated on the map marked ‘Woodforde Township’; and

2.25 The township of ‘Woodside’ comprising the area delineated on the map marked ‘Woodside Township’.

3. That the township boundaries defined in item two above replace all previous Council declarations made in respect of those townships.

4. With an effective date of 1 August 2017, to rescind the Interim Township Burning Permit Policy adopted on 13 September 2016 and adopt the Burning Permit Policy contained in Appendix 2.

5. That the Chief Executive Officer be authorised to make minor content, grammatical and formatting amendments to the Burning Permit Policy prior to the effective date of adoption.

6. Subject to 4 above, a review of the Burning Permit Policy be undertaken in August 2018 and a report be provided to Council outlining the review results and any recommendations.

102 ADELAIDE HILLS COUNCIL

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Mayor ___________ 27 June 2017

7. That all eligible green organics bin properties within localities covered by the township burning permit requirements be provided with a kerbside green organics bin service.

8. The township of Greenhill be exempted from requiring individual permits pursuant to the Burning Permit Policy.

Moved Cr Nathan Daniell S/- Cr Val Hall

109/17

That the motion be put. Carried The motion was put and CARRIED DIVISION A Division was requested by Cr Jan-Claire Wisdom. The Mayor set aside his ruling and called for a division. In the affirmative (10) Councillors Kirrilee Boyd, John Kemp, Nathan Daniell, Lynton Vonow, Val Hall, Andrew Stratford, Linda Green, Jan Loveday, Ron Nelson, Ian Bailey In the negative (2) Councillors Jan-Claire Wisdom, Malcolm Herrmann On the basis of the results of the division, the Mayor declared the motion CARRIED.

103 ADELAIDE HILLS COUNCIL

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Mayor ___________ 27 June 2017

Short Adjournment of Council meeting

Moved Cr Ian Bailey S/- Cr Linda Green

That the Council meeting adjourn for a short break at 8.48pm.

Carried

8.57pm The Council meeting resumed

14.3. Green Organics Service Review Moved Cr John Kemp S/- Cr Ron Nelson

110/17

Council resolves: 1. That the report be received and noted 2. That subject to the adoption of the 2017/18 Business Plan and Budget, the

additional $32,500 provided for in the draft Budget be utilised for additional free green organics drop-off days, and the following be considered when undertaking this service:

Schedule the maximum number of free greens days as possible within the budget strategically around the fire danger season and weather conditions, taking into consideration other events in the area and community demand

Ensure an adequate number of days are held at the Heathfield site to minimise congestion

Continue to monitor feedback from the community regarding the suitability of the collection days schedule

Work with the Adelaide Hills Region Waste Authority to undertake a trial of providing free mulch to paying customers at the Heathfield site, when excess mulch is available

Advertise mulch availability at the Heathfield Resource Recovery Centre. 3. That Council Administration in conjunction with East Waste complete a review of

commercial green organics services and the green bin service as a whole and this review, along with an updated Waste, Recycling and Green Organics Policy be presented to Council in August 2017.

4. That subject to further consultation with East Waste, the fees for commercial green organics be reviewed and the adopted 2017/2018 Fees and Charges schedule be updated if required.

104 ADELAIDE HILLS COUNCIL

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Mayor ___________ 27 June 2017

5. That the fees for an additional recycling and green organics bin be reduced to $60 (annual fee) and the adopted 2017/2018 Fees and Charges schedule be updated accordingly.

6. With an effective date of 6 June 2017, to revoke the 12 June 2012 Kerbside Green Organics Service Implementation Policy and to adopt the Green Organics Policy in Appendix 1.

Carried Unanimously

14.4. Elector Representation Review Moved Cr John Kemp S/- Cr Linda Green

111/17

1. That the report be received and noted. 2. That due to the Electoral Commissioner’s determination not to certify Council’s

Electoral Representation Report on the basis of an interpretational difference of the term ‘interested persons’, Council determines to resume the Elector Representation Review and adopt the Elector Representation Review Project Schedule May – December 2017 at Appendix 3 as the indicative project milestones and requirement for Special Council meetings.

3. To approve the Elector Representation Review Options Paper at Appendix 4 for public consultation for the period 1 June – 14 July 2017 inclusive, in compliance with the provisions of Section 12(7) of the Local Government Act 1999.

4. To delegate to the Chief Executive Officer the discretion to make any non-significant grammatical and/or content changes to the Elector Representation Review Options Paper for consultation purposes.

Carried

105 ADELAIDE HILLS COUNCIL

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Mayor ___________ 27 June 2017

14.5. Budget Review 3 Moved Cr Malcolm Herrmann S/- Cr Jan Loveday

112/17

That Council resolves to: 1. Receive and note the report. 2. Adopt the Operating Budget variations presented in Budget Review 3 for the

period ending 31 March 2017 that have no impact on the budget and continue to provide for an adjusted Operating Surplus for the 2016/17 year of $162k.

3. Adopts the proposed Capital Program amendments that include $30k of increased

expenditure that is offset by additional capital grant funding of $30k. Carried Unanimously

14.6. East Waste Annual Plan Moved Cr Ian Bailey S/- Cr Jan Loveday

113/17

Council resolves: 1. That the report be received and noted. 2. That the draft 2017/18 East Waste Annual Plan and Budget be given consent. Carried Unanimously

106 ADELAIDE HILLS COUNCIL

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Mayor ___________ 27 June 2017

14.7. Gawler River Floodplain Management Authority Annual Plan & Budget Moved Cr Malcolm Herrmann S/- Cr Val Hall

114/17

Council resolves: 1. That the report be received and noted.

2. To advise that it has reviewed the Gawler River Floodplain Management

Authority’s Business Plan 2017/20 and approves the Adelaide Hills Council’s contribution as set out in the draft 2017/18 Budget.

Carried Unanimously 9.41pm Cr Kirrilee Boyd left the Chamber and did not return.

15. OFFICER REPORTS – INFORMATION ITEMS

15.1. Customer Service Standards Report Q3 Moved Cr Malcolm Herrmann S/- Cr Linda Green

115/17

Council resolves that the report be received and noted. Carried Unanimously

15.2. Council Resolutions update for items of 2 years’ duration Moved Cr Lynton Vonow S/- Cr Val Hall

116/17

That Council resolves: 1. The Council Action List be received and noted 2. The following completed item be removed from the Action List:

Date Meeting No Heading

27/03/2012 Council 72/12 Future Use of Stirling Community Shop Site

Carried Unanimously

107 ADELAIDE HILLS COUNCIL

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Mayor ___________ 27 June 2017

15.3. Risk Management Plan Update Moved Cr John Kemp S/- Cr Jan Loveday

117/17

Council resolves that the report be received and noted. Carried Unanimously

15.4. Southern & Hills Local Government Association (SHLGA) Annual Plan & Budget Moved Cr Val Hall S/- Cr Jan-Claire Wisdom

118/17

Council resolves that the report be received and noted. Carried Unanimously

16. MISCELLANEOUS ITEMS

16.1. Documents for signing & sealing Nil

16.2. Status Report – Council Resolutions Update Moved Cr Ian Bailey S/- Cr Nathan Daniell

119/17

That Council resolves: 1. The Council Action List be received and noted 2. The following completed items be removed from the Action List:

Date Meeting No Heading

26/7/16 Council 137/16 Oakbank Street Stirling one way proposal

28/3/17 Council 65/17 Appointment of CM for CDAP

28/3/17 Council 66/17 Review of CDAP Independent Member Sitting Fees

27/3/17 Council 67/17 Delegation for Variations to Existing LMA Agreements

26/4/17 Council 83/17 Petition – EPA Burning Policy

26/4/17 Council 85/17 Dog Registration Fees 2017/18

26/4/17 Council 90/17 Long Term Financial Plan Adoption

26/4/17 Council 91/17 Draft 2017/18 Fees & Charges

108 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

63 MT BARKER ROAD STIRLING

[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

26/4/17 Council 92/17 2017/18 Draft Annual Business Plan for Community Consultation

26/4/17 Council 93/17 LGA Membership Subscription Review

26/4/17 Council 95/17 World Heritage Bid Annual Report

26/4/17 Council 96/17 Attendance at NGA Canberra June 2017

26/4/17 Council 99/17 Appointment Independent Members CDAP

9/5/17 SPDPC Development Application Fee Waiver Policy

Carried Unanimously

17. QUESTIONS WITHOUT NOTICE Cr Ian Bailey – Code of Conduct Complaint Cr Malcolm Herrmann – Gawler River Floodplain Management Authority withdrawal of constituent Council

18. MOTIONS WITHOUT NOTICE Having taken into account the Guiding Principles, the Mayor accepted the following Motion Without Notice.

18.1. Hills Hawks Football Club request for contribution from Council This item was considered earlier in the agenda.

18.2. Brochure to promote Burning Permit Policy Moved Cr John Kemp S/- Cr Andrew Stratford

120/17

Council resolves:

1. A brochure be produced to explain in simple terms the Burning Permit Policy as adopted by Council on 23 May 2017.

2. This brochure to be available in hardcopy from council offices or libraries and

online. Carried Unanimously

109 ADELAIDE HILLS COUNCIL

MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 23 MAY 2017

63 MT BARKER ROAD STIRLING

[Please Note: These minutes will be confirmed on 27 June 2017]

Mayor ___________ 27 June 2017

19. CONFIDENTIAL ITEMS Nil

20. NEXT MEETING The next ordinary meeting of the Adelaide Hills Council will be held on Tuesday 27 June 2017 from 6.30pm at 63 Mt Barker Road, Stirling.

21. CLOSE MEETING The meeting closed at 9.56pm.