Community Contracts3.5

Rational Community Contracts

To ensure that:• Irrigation rehabilitation and improvement works

comply with the needs of the farmer beneficiaries and

• Farmers are willing and able to take responsibility for the O&M afterwards.

For the same reason, farmers are required to contribute towards the construction costs.

Expected benefits of WUA Contracts

• Enhancing community ownership and sustainability of the project

• Increasing the capacity and skills of the community• Generating employment and economic opportunities

within the community• Facilitating the achievement of desired project

objectives• Facilitating the collection of beneficiary contribution

Conditions for WUA Contracts

• Type of Works: small works, such as earthworks and simple repair of irrigation structures.

• Contract Price: is limited to US$ 10,000 per contract.• Eligible WUA: only those WUAs are eligible which:

– (i) are registered as a legal entity, and – (ii) have a managing board that is accountable to the

member-farmers as a whole.

Review of WUA Sub-projects

The applications are reviewed by the PIU:• Applications are in line with the results of participatory

designs.• Proposed works are on the priority list of the WUA• Proposed works are within the technical capability of

the WUA (not too complicated)• Proposed works can be done entirely with locally

available materials, machinery/equipment and craftsmen/artisans

Review of WUA Sub-projects

• Cost estimate of proposed works does not exceed the $ 10,000 limit

• The WUA is registered as a legal entity• The WUA has sufficient institutional capacity to

implement the works• The number of WUA contracts approved for the

applying WUA is reasonable

Review of WUA Sub-projects

• PIUs advise and assist the WUA in improving and finalizing the applications.

Estimating Contract Price

• Prepare “bill of quantities” required for the work.

• Estimate costs according to market price.• Sign the bill of quantities, costs and total

contract price.

Types of WUA Contracts

• Earth works (desilting, repair of embankments)• Small gabion protection works• Stone masonry and brick works• Gate welding, painting and lubrication• Repair of gate doors and other simple steel

works• Installation of cable lifting gears

Types of WUA Contracts

Construction Support Group (CSG)

The CSG provides the WUAs with the following kind of assistance:

• Technical advice on work methods, organization and materials

• Measurement/recording of volumes of work done and materials used

• Supervision of works• Preparation of physical progress reports for (on

behalf of) the WUA

Quality and Quantity Control

To provide the required close guidance and supervision, the PIU set up a “Construction Support Group (CSG) in each project area comprising:

• Qualified engineers to provide technical guidance to WUAs during the implementation of the works

• Qualified quantity surveyors to measure progress of the work and to help the WUAs in providing expense justification, which is required for the release of further disbursement tranches.

WUA Construction Manager

The WUA appoints a construction manager.The construction manager is responsible for:• Organizing and supervising the work.• Preparing progress reports.• Signing on request for installments (tranches).• Signing on completion of works.

Number of WUA Contracts..

Planned:•Wadi Zabid•Wadi Tuban

1739677

Signed:•Wadi Zabid•Wadi Tuban

1509456

Completed:•Wadi Zabid•Wadi Tuban

27720

Under implementation:•Wadi Zabid•Wadi Tuban

543717

Main Constraints

Delay of works, due to..• Shortage of WUA capabilities. • Difficulty in providing “Letter of Guaranties”.