3.3 Community Contracts

Rational Community Contracts

To ensure that: Irrigation rehabilitation and improvement works

comply with the needs of the farmer beneficiaries and Farmers are willing and able to take responsibility for

the O&M afterwards.

For the same reason, farmers are required to contribute towards the construction costs.

Expected benefits of WUA Contracts

Enhancing community ownership and sustainability of the project

Increasing the capacity and skills of the community Generating employment and economic opportunities

within the community Facilitating the achievement of desired project

objectives Facilitating the collection of beneficiary contribution

Conditions for WUA Contracts

Type of Works: small works, such as earthworks and simple repair of irrigation structures.

Contract Price: is limited to US$ 10,000 per contract.

Eligible WUA: only those WUAs are eligible which: (i) are registered as a legal entity, and (ii) have a managing board that is

accountable to the member-farmers as a whole.

Review of WUA Sub-projects

The applications are reviewed by the PIU: Applications are in line with the results of

participatory designs. Proposed works are on the priority list of the

WUA Proposed works are within the technical

capability of the WUA (not too complicated) Proposed works can be done entirely with

locally available materials, machinery/equipment and craftsmen/artisans

Review of WUA Sub-projects

Cost estimate of proposed works does not exceed the $ 10,000 limit

The WUA is registered as a legal entity The WUA has sufficient institutional capacity

to implement the works The number of WUA contracts approved for

the applying WUA is reasonable

Review of WUA Sub-projects

PIUs advise and assist the WUA in improving and finalizing the applications.

Estimating Contract Price

Prepare “bill of quantities” required for the work.

Estimate costs according to market price.

Sign the bill of quantities, costs and total contract price.

Types of WUA Contracts

Earth works (desilting, repair of embankments)

Small gabion protection works Stone masonry and brick works Gate welding, painting and lubrication Repair of gate doors and other simple

steel works Installation of cable lifting gears

Types of WUA Contracts

Construction Support Group (CSG)

The CSG provides the WUAs with the following kind of assistance:

Technical advice on work methods, organization and materials

Measurement/recording of volumes of work done and materials used

Supervision of works Preparation of physical progress reports

for (on behalf of) the WUA

Quality and Quantity Control

To provide the required close guidance and supervision, the PIU set up a “Construction Support Group (CSG) in each project area comprising:

Qualified engineers to provide technical guidance to WUAs during the implementation of the works

Qualified quantity surveyors to measure progress of the work and to help the WUAs in providing expense justification, which is required for the release of further disbursement tranches.

WUA Construction Manager

The WUA appoints a construction manager.

The construction manager is responsible for: Organizing and supervising the work. Preparing progress reports. Signing on request for installments

(tranches). Signing on completion of works.

Number of WUA Contracts..

Planned:Wadi ZabidWadi Tuban

173

96

77

Signed:Wadi ZabidWadi Tuban

150

94

56

Completed:Wadi ZabidWadi Tuban

27

7

20

Under implementation:Wadi ZabidWadi Tuban

54

37

17

Main Constraints

Delay of works, due to.. Shortage of WUA capabilities. Difficulty in providing “Letter of Guaranties”.