committee agenda - cityofschenectady.com

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COMMITTEE AGENDA for

Mt'"nn'::IV May 01, 2017 5:30 p.m. Room 110

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SURA l\rleeting

Enforcement

Health Recreation

nay·"rI,'" & Fee Increase

Government Operations

Ward

Rachael Ward

Sasinowski

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Evaluation! Analysis:

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Legislative Request Fo .. ftI.

DEPARTMENT OF ENGlNEERlNG CHRISTOPER WALLIN, P.E., ClTYENGINEER

TO:

FROM:

SUBJECT:

COMMITTEE ASSIGNMENT: t#vf(/IYflATE: May 1,2017

City Council

Christopher R. Wallin, P.E., City Engineer 6)

Authorize the Issuance of Revocable Permit No. 614 to High dass Deli & Grocery for

an Exhaust Fan that is 24" in diameter and will hang over the City right-of-way with

a minimum clearance of 6' 11" on the Francis Avenue side of the building at 851

Crane Street, Schenectady, New York.

TO BE PLACED ON COUNCIL AGENDA OF: May 8, 2017

Background Information:

High Class Deli & Grocery has an Exhaust Fan that is 24" in diameter and hangs over the City right-of

way with a minimum clearance of 6' 11" on the Francis Avenue side of the building at 851 Crane Street, Schenectady, New York (please see the attached application and pictures).

Evaluation/Analysis:

Attached please find the Revocable Permit Application and the pictures submitted for the Exhaust Fan on the Francis Avenue side of the building located at 851 Crane Street, Schenectady, NY.

Recommendation:

Authorize the Issuance of Revocable Permit No. 614 to High Class Deli & Grocery for an Exhaust Fan that is 24" in diameter and will hang over the City right-of-way with a minimum clearance of 6' 11" on

the Francis Avenue side of the building at 851 Crane Street, Schenectady, New York.

LEGISLATION WILL BE PREPARED BY: Engineering

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City of Schenectady Department of Engineering

Room 205. City Hall, 105 Jay Street Schenectady. New York 12305-1938 Office (518) 382-5082 Fax (S18) 382-10S0

Gary R. McCarthy Mayor

REVOCABLE PERMIT NO. 614

Christopher R. Wallin, P.E. City Engineer

The City of Schenectady hereby grants Revocable Permit No. 614 to High Class Deli & Grocery for an Exhaust Fan that is 24" in diameter and will hang over the City right-of-way with a minimum clearance of 6' 11" on the Francis Avenue side of the building at 851 Crane Street, Schenectady, New York.

a) The Exhaust Fan is 24" in diameter and will hang over the City right-of-way with a minimum clearance of 6' 11" on the Francis Avenue side of the building at 851 Crane Street, Schenectady, New York

b) High Class Deli & Grocery shall hold the City, its employees or agents harmless for any damage to the Exhaust Fan resulting from their acts in performing of their duties.

c) So long as the Exhaust Fan remains in the City right-of-way, High Class Deli & Grocery shall carry, at THEIR expense public liability insurance in an amount not less than $1,000,000/$1,000,000 for personal liability and not less than $1,000,000 for property damage in one accident and $2,000,000 in the aggregate. The liability policy must the name City of Schenectady as additionally insured to be saved harmless for personal liability and property damage and is subject to the approval of the Corporation Counsel of the City of Schenectady.

d) The City Engineer of the City of Schenectady reserves the power to revoke the permission granted and to require the removal of the Exhaust Fan except in case of a dangerous condition which shall be corrected immediately upon notification.

e) High Class Deli & Grocery complies with all rules, regulations and bUilding permits relating to the erection and maintenance of the Exhaust Fan.

f) High Class Deli & Grocery agrees to defend, indemnify and hold harmless the City of Schenectady, their officers, agents and employees from any and against any and all claims, suits, liens, judgments, damages, losses and expenses including reasonable legal fees and costs arising in whole or in part and in any manner from acts, omissions, breach or default of High Class Deli & Grocery, or their agent, related to their performance related to this revocable permit.

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REVOCABLE PERMIT

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CERTIFICATE OF LIABILITY INSURANCE nus CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER CERTIFICATE DOES NOT AFflRMATIV8.V OR NEGATIVELY AlIENO, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERT!fICA TE OF INSURANCE DOES NOT CDNSnTUTE A CONTRACT BETWEEN THE ISSUING INSURER{S), AUTHORIZED Ri:PRESENTA l1VE OR PRODUCER, AND THE CERTIFICATE HOLDER.,

IIIiIPORTANT: II tM ~ I'lofder IS <VI ADDITIONAL INSURED, tM must be~. If SUBROOA T!ON IS WANeD, ~ and ~ of tM ~ may andOfllEllmhtL ~ 00 this ~ does not comer ~ holder in lieu 01

CHENANGO BROKERS PO BOX 460

HAI"CCICK. NY

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Legislative Request Fo .. an DEPARTMENT OF ENGINEERING CHRISTOPER WALLIN, P.E., ClTYENGINEER

TO:

FROM:

SUBJECT:

COMMIlTEE ASSIGNMENT: C::;~V~'UE: May 1,2017

City Council

Christopher R. Wallin, P.E., City EngineerQ

Authorize the Issuance of Revocable Permit No. 615 to Maria's Cafe & Catering for a Sign that is 36" in diameter and will hang over the City right-of-way with a minimum clearance of 8' on the face side of the building at 412 Union Street, Schenectady, New York.

TO BE PLACED ON COUNCIL AGENDA OF: May 8, 2017


Maria's Cafe & Catering wants to install a Sign that is 36" in diameter and hangs over the City right-ofway with a minimum clearance of 8' on the face of the building at 412 Union Street, Schenectady, New York (please see the attached application, and pictures).

Evaluation/Analysis:

Attached please find the Revocable Permit Application and the pictures submitted for the Exhaust Fan on the Francis Avenue side of the building located at 412 Union Street, Schenectady, NY.

Recommendation:

Authorize the Issuance of Revocable Permit No. 615 to Maria's Cafe & Catering for a Sign that is 36" in diameter and will hang over the City right-of-way with a minimum clearance of 8' on the face side of the building at 412 Union Street, Schenectady, New York.

LEGISLATION WIU BE PREPARED BY: Engineering

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City of Schenectady Department of Engineering

Room 205. City Hall. 105 Jay Street Schenectady, New York 12305-1938 Office (518) 382-5082 Fax (518) 382-1050

Gary R. McCarthy Mayor

REVOCABLE PERMIT NO. 615

Christopher R. Wallin, P.E. City Engineer

The City of Schenectady hereby grants Revocable Permit No. 615 to Maria's Cafe & Catering for a Sign that is 36" in diameter and will hang over the City right-of-way with a minimum clearance of 8' on the face of the building at 412 Union Street, Schenectady, New York.

a) The Sign is 36" in diameter and will hang over the City right-of-way with a minimum clearance of 8' on the face of the building at 412 Union Street, Schenectady, New York

b) Marla's Cafe & Catering shall hold the City, its employees or agents harmless for any damage to the Sign resulting from their acts in performing of their duties.

c) So long as the Sign remains in the City right-of-way, Maria's Cafe & Catering shall carry, at THEIR expense public liability insurance in an amount not less than $1,000,000/$1,000,000 for personal liability and not less than $1,000,000 for property damage in one accident and $2,000,000 in the aggregate. The liability policy must the name City of Schenectady as additionally insured to be saved harmless for personal liability and property damage and is subject to the approval of the Corporation Counsel of the City of Schenectady.

d) The City Engineer of the City of Schenectady reserves the power to revoke the permission granted and to require the removal of the Sign except in case of a dangerous condition which shall be corrected immediately upon notification.

e) Maria's Cafe & Catering complies with all rules, regulations and building permits relating to the erection and maintenance of the Sign.

f) Maria's Cafe & Catering agrees to defend, indemnify and hold harmless the City of Schenectady, their officers, agents and employees from any and against any and all claims, suits, liens, judgments, damages, losses and expenses including reasonable legal fees and costs arising in whole or in part and in any manner from acts, omissions, breach or default of Maria's Cafe & Catering, or their agent, related to their performance related to this revocable permit.

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REVOCABLE PERMIT

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Wall Sign - Option 1 Qty: 1

42" Fabricated Steel Scroll Bracket Colors: Customer to Chose Customer to Chose

842 SaraIaga bII lint HIs, IV 12021 (S18) 39f·9291 AlSIgns.com

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36" Round Sign

Fabricated unlit aluminum sign decorated wI HP vinyl graphics, sign will be double sided.

Proposed Sign Location

I Client: Marla's Cafe and Catering FIle Name: &17794 I Project: Exterior Blade Sign Salesperson: Bridgette Shoemaker : locatJon: 412 Union St, Schenectady. NY Designer: liz DoIV8e

I Date: 217/17 Customer Approval: Date: I landlord Approval (If Required): Date:'---

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CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERnFlCATE OF INSURANCE DOES NOT CON$TiT\JTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

UX)IJCI!R ( 1 1an'M , Foley, louse Acccunt '0 Box 112 Jest Sard Lake, NY 12196

8tlREO IlARIAS HOllE CATERING llC DBA MARIA'S CAFE & CATERING 1755 RENSSELAER AVE SCHENECTADY, NY 12303

OVERAGES CERTIFICATE NUMBER- REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED eaow HAVE BEEN ISSUED TO THE INSURED NAMED AOOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR OONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREJN IS SUBJECT TO ALL THE TEAMS, exa.USIONS AND OONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

;',l TYPe OF If8URANCE IN .... WVI'I POLICT NUU8eR POLICTE" Pa:..Klr.E~ LIMITS

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GENERAL LIAS .. ITY EACH OCCURRENa: $ 1 000 000 r--X CONMEAClAl GENERAl UABIUTY ~Sle,~r~l $ 50 000

I CU\lM&MAOE D OCCUR MED EXP (1Vry ore petB()ll) $ 1 000 r-- - CFl00006278-03 09/09/18 09/09/17 1,000,000 ~ PERSONAL. & NYIII~URY $ ~

2 000 000 GENERAl AGGflEGATE $ ~

2 000 000 rilAGnUMIT nSP£:R PAalUCTs · ~ AGG $

PCtJCY ~ tOC $

AUTCMOIIILE LIABILITY iF';,";;'~,~u", S i--AHYAUTO BOOl Y I~URY (Per pemon) $

----Allov.M:D ~ SCHEDUlED BOOl Y I~URY (Per BCClOOnt) $

I--- AUTOS ,-- AUTOS ~<JWtlED t~ ~~1'.M1\Ut: HlREOAUTOS AUTOS $

i-- >---$

UU8RI!LLA L.tAe H=MADE EACH OCCUARENa: $ I--

EJCCEe6L1AB AGGflEGATE $

IE) I I RETEtma-. s $ WORKER8COMPeN8AnoH L T~::-J.'?:~I I~I~-ANO EMPLoyeRS- LIAIILITY YIN A1N f'flC)I'fIIETOfl,pARTNER€XECUTIVE 0

N/A EL EACH ACCIDENT $

OFFtCERUEMIlER EX~IJOED? (Mandatary In NH) EL OSEA.'lE . EA EMPlOYEE $

~sCRI~m ~OPERAna.lS tJeI<JW El. DISEASE . PCUCY UMIT $

' QCRPnoH Of' CPERATION8I LOCATION81VEHICLE8 (AlIa«> ACORD '0'. A_ R_ ~ IlmonolC>8"",.quIre4)

ERnFICATE HOLDER

I

THE CITY OF SCHENECTADY 105 JAY STREET

SCHENECTADY NY 12305

:::ORD 25 (2010105)

CANCELLATION

SHOULO ANY OF 1li£ ASOVI! OESCRI!M!D POUCIES BE CANCELLED IH!FORE 1li£ EXPiRATlON DATI! nEREOF, NOTlCE WILL BE OEUVEREO IN ACCORDANCI!' WITH THI! POUCY PROVISIONS,

AUfHORaeORfPRfseNTAnve

01988-2010 ACORD CORPORATION. All riohts ree.erved. The ACORD name and logo are registftred marb of ACORD

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Recommendation:

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Recommendation:

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Recommendation:

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CITY OF SCHENECTADY LEGISLATION REQUEST FORM

COMMITTEE ASSIGNMENT: COMMUNITY DEVELOPMENT & PLANNING

DATE: April 28, 2017

TO: COUNCIL MEMBERS

FROM: David Fronk, Director of Operations Richard McIlravy-Ackert, Purchasing Supervisor

SUBJECT: Contract with General CodelMunicity for Multi-City Code Enforcement Management and Information Sharing Software Solution And Regional Sharing Resource


In 2013, the City began partnering with the Center for Technology in Government on improving information in Code Enforcement. The research identified the heavy cost of vacant and distressed property . In 2014, the Cities of Schenectady, Amsterdam, Gloversville, and Troy submitted a Consolidated Funding Application to the State for funding to support a project to modernize Code Enforcement information and move toward information sharing between municipalities. In 2015, the Cities of Schenectady, Amsterdam, Gloversville, and Troy were awarded funding from the New York State Department of State's Local Government Efficiency Program to develop and enhance their information sharing capabilities as it relates to code enforcement and property information as well as work towards developing a statewide information resource.

In May of 20 15, the City Council approved contracts between the New York Department of State, the Center for Technology in Government, and the other three partner cities to begin work on this project. The Cities worked for over a year with the Center for Technology in Government to develop specifications that dealt with the needs of the four cities and would lay the groundwork for a larger information sharing platform. In March of 2016, the four cities and CTG received responses to the RFP process. The cities worked together to select a vendor based on a series of scripted demonstrations involving multiple staff members for each city and with the guidance of CTG regarding technical questions. The RFP represented the first step in creating and enhancing the technical infrastructure within the cities of Gloversville, Schenectady, and Amsterdam AND establishing a regional resource/clearing house for future information sharing as it relates to code enforcement and property information. It is the intention to create a scalable solution that will be used for broad code enforcement related data information sharing across municipalities beyond the four current members.

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Option One-

I TABLE 1 .. , t YEAR 1 TOTAL COSTS ACROSS ALL CITIES -

OVERALL BUDGET CATEGORIES AMSTERDAM GLOVERSVILLE SCHENECTADY Project implementation and mobile instaliation{lncludes Table 2 costs using 5GB data plan) $65,727.00 $51,027.00 $225,600.00 Mobile devices{lncludes Table 3 costs) $2,800.00 $3,600.00 $6,600.00 TOTAL BY CITY $68,527.00 $54,627.00 $232,200.00

TOTAL ACROSS ALL CITIES $355,354

"---'---'--'~-'--'--'- -

I TABLE 2.

YEAR 1 DETAILED COSTS BY CITY (Software and Mobile Installation) '.

I Budget categories Amsterdam Gloversville Schenectady

License Fees (Includes 1st year $18,900.00 $15,450.00 $92,000.00

hosting, maintenance and support)

Training $8,500.00 $7,000.00 $18,000.00 Management $5,000.00 $5,000.00 $10,000.00

System Development/Interfaces $11,667.00 $3,667.00 $54,000.00

Includes: A. Integration A. $6,000.00 A. $3,000.00 A. $21,000.00

B. Additional Features and Functions (estimate B. $2,500. ocr B. $0.00 B. $21,000.oci specific to each city) C. Feature for Read

Receipts ($2,000 split C. $667.00 C. $667.00 C. $667.00 across all cities)

System Configuration and Setup $8,500.00 $6,750.00 $25,000.00 Data Migration $8,000.00 $8,000.00 $10,000.00 Mobile Connectivity

4 users 4 users 15 users Includes:

A. 1GB Data Plan $1,200.00/year $l,200.00/year $4,500.00/year

($25.00/month) -OR- -OR- -OR- -OR-

B. 5GB Data Plan $2, 160.00/year $2,160.00/year $8, 100. OO/year

($45.00/month)

Mobile Installation1 4 users 4 users 15 users

\ aserfiche WebLink or WebAccess "Schenectady's Fie ld Level Secu rity, and access to Municity Admin Console

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I -...... _ ... __ ." .. _ .. -_._ ....... _-

. TABLE 2.

YEAR 1 DETAILED COSTS BY CITY (Software and Mobile Installation) f--. I Budget Categories Amsterdam Gloversville Schenectady

Includes: $3,000.00 $3,000.00 $8,500.00 A. Initial ane-time setup $1,000.00 $1,000.00 $1,000.00

B. License fees $2,000.00 $2,000.00 $7,500.00 C. Annual Maintenance

$0.00 $0.00 $0.00 (first year included)

TOTAL PROJECT COSTS BY CITY FOR $64,767.00 $50,067.00 $222,000.00

YEAR 1 -OR- -OR- -OR-

$65,727.00 $51,027.00 $225,600.00

TABLE 3.

YEAR 1 DETAILED HARDWARE COSTS BY CITY (Mobile Tablets and Printers) Amsterdam Gloversville Schenectady

Budget Categories (4 tablets, 2 printers, 2 (4 tablets, 4 printers, 4 (2 tablets, 14 printers, 14 chargers) chargers) chargers)

Mobile Devices - Tablets $2,000.00 $2,000.00 $1,000.00

($500.00 per tablet)

Mobile Car Charger ($20.00 per $40.00 $80.00 $280.00

device)

Mobile Devices - Mobile Printers $760.00 $1,520.00 $5,320.00

($380.00 per printer)

TOTAL HARDWARE COSTS $2,800.00 $3,600.00 $6,600.00

TABLE 4.

YEARLY COSTS BY EACH CITY Budget Categories Amsterdam Gloversville Schenectady

Maintenance and Support $3,600.00 $2,800.00 $18,400.00

Interface/Integration Support $2,850.00 $1,650.00 $8,100.00 Includes:

A. Additional $0.00 $0.00 $2,000.00*

Features and Functions

Hosting (including new users, managing security, configuring

$500.00 $500.00 $4,000.00 workflows, processing and other tasks)

Mobile Connectivity 4 tablets 4 tablets 15 tablets

Includes:

3This cost is included regardless of where the devices and data plans are purchased.

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TABLE 4.

YEARLY COSTS BY EACH CITY Budget categories Amsterdam Gloversville Schenectady

A. lG8 Data Plan $1,200.00/year $1,200.00/year $4,500.00/year

($25.00/month) -OR- -OR- -OR- -OR-

B. 5G8 Data Plan $2,160.00/year $2,160.00/year $8,100.00/year

($45.00/month)

Ongoing Mobile Costs 4 users 4 users 15 users

Includes:

A. Annual $800.00 $800.00 $3,000.00

Maintenance Fee

$8,950.00 $6,950.00 $38,000.00

TOTAL COSTS FOR YEAR 2 -OR- -OR- -OR-

$9,910.00 $7,910.00 $41,600.00

TOTAL COSTS FOR YEARS 2-6 $44,750.00 $34,750.00 $190,000.00

(5 Years) -OR- -OR- -OR-

$49,550.00 $39,550.00 $208,000.00

Ootion Two: I~--· ...

_. ___ • •••••• _._.~. ___ . _ • •• _ _ N .. --..... --... -.-.--•. -.. ~ .-.-----.

TABLE 1.

YEAR ITOTALCQSTS ACROSS ALL CITIES ..... -.-.~--.. . .. -- .- _._ --_ ... _-- --- - - - _ ... -

OVERALL BUDGET CATEGORIES AMSTERDAM GLOVERSVILLE SCHENECTADY

Project implementation and mobile installation{lncludes Table 2 costs using 5G8 data plan) $65,727.00 $51,027.00 $136,600.00 Mobile devices{lncludes Table 3 costs) $2,800.00 $3,600.00 $6,600.00 TOTAL BY CITY $68,527.00 $54,627.00 $143,200.00

For the first three years of the Contract:

1. All permits applications would receive a "web-processing" fee of $6.00. This would include both permits applied for via the Municity Connect system and permits applied for in-office. For in-office permits the staff would collect an email address from the applicant and they would receive an email invitation into the Municity Connect system where they could check the status of their application/permit and get notification on things such as reviews completed, permit issued and inspection passed or failed.

2. Vacant Property Registration. For each vacant property registered a fee of $50 would be added. Similar to the permit applications the vacant property registrants will be registered in the Municity Connect system and they would be ab le to check on the status of their registration and receive notices about inspections or renewals.

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nos:tea on support

Evaluation! Analysis:

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committee agenda - cityofschenectady.com

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