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COLTON SCHOOL DISTRICT

30429 S. Grays Hill Road

Colton, Oregon 97017

Dr. Koreen Barreras-Brown, Superintendent

REGULAR BOARD MEETING

COLTON SCHOOL DISTRICT ADMINISTRATION

MONDAY, JULY 24, 2017

6:30 PM

1) Call to Order

2) Flag Salute

3) Oath of Office

a) Position 2 – Sheryl Irving

Mr. Sid Gunter will administer the Oath of Office to Sheryl Irving. She will raise her

right hand and repeat after Mr. Gunter.

b) Position 3 – Tim Behrens

Mr. Sid Gunter will administer the Oath of Office to Tim Behrens. He will raise his right

hand and repeat after Mr. Gunter.

c) Position 4 – David ‘Brad’ Kuhn

Mr. Sid Gunter will administer the Oath of Office to David ‘Brad’ Kuhn. He will raise

his right hand and repeat after Mr. Gunter.

4) Election of Officers

a) The Board is required to elect a board chair and vice chair at the first regular meeting

following July 1. Per Board policy BCB – Board Officers, the Board Chair may not

serve as the Chair for more than four consecutive years. Mr. Behrens will direct the

nomination and selection process.

5) Consent Agenda – Beginning Year Business

We have one consolidated motion for this series or the Board may choose to take action on each

item separately.

a) Approval of Minutes from the Regular Board Meeting on June 12, 2017

b) Approval of Minutes from the Board Work Session on June 26, 2017

c) Beginning of Year Business

i. Employee Dishonesty/Embezzlement coverage will be $250 K for all employees

(ORS 332.525 and ORS 327.415) All Employees $250,000.00.

Designate the following:

ii. Chief Administrative Officer/School District Clerk (ORS 332.515) Koreen

Barreras-Brown

iii. Business Manager Don Staehely

iv. Custodian of Funds (ORS 328.441, 328.445) Koreen Barreras-Brown

v. Authorize Superintendent for Short Term Borrowing (ORS 328.441) Allow Koreen

Barreras-Brown to borrow, short term, in event of cash flow deficit per Board

approval.

vi. Budget Officer (ORS 294.331) Koreen Barreras-Brown

i. The budget officer shall prepare or supervise the preparation of

budget documents.

vii. Official Auditors (ORS 297.405 and ORS 327.137 and ORS 328.465) Wilcox

Arrendondo & Co. will be our auditors for the 2016-2017 school year.

viii. Regular Board Meeting Date, Time and Place

i. Regular board meetings have been held on the second Monday of

each month in the District Board Room, unless designated

otherwise. It is recommended that we continue with Monday

nights since far fewer activities are scheduled for that night

making it easier for administrators and Board members to

attend meetings. Continue a 6:30pm start time.

ix. Depository for School Funds (ORS 328.441 and ORS 294.805 to 294.895)

i. Elementary School Business Checking Plus Public Funds

Account Wells Fargo

ii. Middle School Associated Student Body Wells Fargo

iii. High School Student Body Association Wells Fargo

iv. District Analyzed Business Checking Public Funds Wells Fargo

v. Local Government Investment Pool

vi. Local Government Investment Pool for Bond

x. Legal Counsel

i. Recommend Hungerford Law Firm as primary legal counsel.

We also recommend use of Oregon School Board Association

Attorneys when necessary.

xi. Authorize Superintendent - to Apply for Federal Funds Koreen Barreras-Brown -

this authorizes Koreen Barreras-Brown to sign off on applications for Federal

Funds xii. Authorize Person to Make Salary and Wage Payments Koreen Barreras-Brown

xiii. Newspaper of Record for District Molalla Pioneer

i. We recommend continuing to use the Pioneer as our newspaper

of record.

xiv. Authorize Signatures for District Accounts

Persons designated to sign on bank accounts are as follows:

i. Elementary Business Checking Plus Public Funds: Kendra Collins

& Nathan Meik

ii. High School Student Body Association: Debbie Anderson &

Victoria Hazelton

iii. Middle School Associated Student Body: Lishia Stone & Grant

Hayball

iv. District Accounts: Koreen Barreras-Brown & Sarah McGloghlon

v. Safe Deposit Box: Koreen Barreras-Brown & Sarah McGloghlon

xv. Superintendent to Oversee Civil Rights Compliance

i. Koreen Barreras-Brown – This designates Koreen Barreras-

Brown to be responsible for district compliance to Civil Rights

Laws.

xvi. Official(s) to Acquire Federal Surplus Property Koreen Barreras-Brown

xvii. Agent of Record for Employee Benefits

i. Brown & Brown Northwest

xviii. Workers Compensation Insurance Carrier – SAIF

xix. Safety Officer Eric Bjarnson

xx. Approve Alternate Education Programs as required by Division 22

i. The Colton School District contracts with several alternative

program providers for students who have needs that cannot be served

by participating in the District’s schools. Private alternative

programs that are utilized are evaluated annually. The District may

contract with the following alternative program providers during the

2016-2017 school year:

ii. Clackamas Community College

1. GED Preparation Classes

2. High School Completion Program

iii. Clackamas Education Service District Programs

iv. Parry Center for Children

v. Serendipity

vi. Multnomah Education Service District Program – Wynne Watts

vii. Estacada School District

viii. Molalla School District

ix. Oregon City School District

x. SERP

6) Open Forum

7) Reports

a) Booster Club

b) Principals

c) Financial

8) Old Business

a) Regularly Scheduled Work Sessions

9) New Business

a) Thank you letter – Salem Academy Christian Schools

b) Resolution from EPPT to MPPT

c) Disposal of Equipment

i. TV RCA Model GFF6505- Serial # 12139066 from 1981 – doesn’t work

ii. VCR – Emerson Model VCR754 serial 311-8200279 – doesn’t work

10) Personnel

Hiring

a) Approval of New Hires – Certified

i. Rebecca Riddle – 1st Grade – CES – 1.0 FTE - August 28, 2017

ii. Carly Madlem – 4th Grade – CES – 1.0 FTE – August 28, 2017

iii. Kaci Bleau – 3rd Grade – CES – 1.0 FTE – August 28, 2017

iv. David Vander Haak – Science – CHS – 1.0 FTE – August 28, 2017

v. Valerie Schiller – TEMP English – CHS – 1.0 FTE – August 28, 2017

vi. Linda Peterson – SPED – CHE – 1.0 FTE – August 28, 2017

b) Approval of New Hires – Classified

i. Kyver Raasch – Campus Monitor/Interventionist – August 28, 2017

c) Approval of Extra Duty Hires

i. Brynie Robinson – Head CHS Football Coach

Resignation

d) Resignation

i. Briana Phelps – 1st Grade Teacher – CES – 1.0 FTE– 1.0 effective 6/30/17

ii. Greg Adams – Athletic Director and CHS Girls Basketball Coach effective

6/30/17

11) Superintendent Report

12) Board Reports

13) Announcement: Next Board Meeting: August 14, 2017

14) Adjourn

ADDITIONAL INFORMATION

Articles

Molalla Pioneer Molalla Pioneer

06/14/2017 Colton High School Class of 2017

CHS Excellence

Marine Corp Awards

School Awards

CHS marks its 100th graduating class

06/21/2017 Madalyn gets her Letter

CHS Class of 2017 rakes in the big bucks

07/12/2017 Colton-based equine drill team performs…

07/19/2017 Colton Coffee Co. under new ownership

Colton area sawyers take gold

Brynie Robinson brings a fresh face to Colton football.

DISTRICT CALENDAR

8/10/17 THUR Colton Middle/High School Registration 11am-7pm

8/14/17 MON CHS Fall Sports begin

8/28/17 MON Teachers Return

8/31/17 THUR CES BBQ/Open House 5:30-7:30pm

9/13/17 WED Colton Middle/High School Open Houses 6:00 pm

Colton School District 53

30429 S Grays Hill Rd

Colton, OR 97017

Ph 503.824.3535

Fax 503.824.3530

www.colton.k12.or.us


BUDGET HEARING COLTON SCHOOL DISTRICT ADMINISTRATION

MONDAY, JUNE 12, 2017 MINUTES

BOARD PRESENT: ADMINISTRATION PRESENT: Randy Johnson, Board Chairman Dr. Koreen Barreras-Brown, Interim Superintendent

Tim Behrens, Vice Chair Don Staehely, Business Manager

Sid Gunter, Board Member Tori Hazelton, High School Principal

Sheryl Irving, Board Member Grant Hayball, Middle School Principal

Linda Rasor, Board Member Nathan Meik, Elementary Principal

1) Call to Order – Mr. Johnson calls the meeting to order at 6:18pm

2) Flag Salute – Mr. Johnson leads the flag salute. No Comments

3) Budget Hearing Closes – 6:30pm – Mr. Johnson calls for last minute comments, no comments. Budget hearing is closed at 6:33pm.

Board Chairman Date

Board Vice Chairman Date

Colton School District 53 30429 S Grays Hill Rd

Colton, OR 97017 Ph 503.824.3535 Fax 503.824.3530



REGULAR BOARD MEETING COLTON SCHOOL DISTRICT ADMINISTRATION


BOARD PRESENT: ADMINISTRATION PRESENT: Randy Johnson, Board Chairman Dr. Koreen Barreras-Brown, Interim Superintendent Tim Behrens, Vice Chair Don Staehely, Business Manager Sid Gunter, Board Member Tori Hazelton, High School Principal Sheryl Irving, Board Member Grant Hayball, Middle School Principal Linda Rasor, Board Member Nathan Meik, Elementary Principal 1) Call to Order – Mr. Johnson calls the meeting to order at 6:33 pm.

2) Consent Agenda

a) Approval of Minutes from the Regular Board Meeting on May 08, 2017 b) Approval of Minutes from the Board Work Session on May 22, 2017

MOTION: Mrs. Irving makes a motion to approve the consent agenda, Mrs. Rasor seconds VOTE: 5-0, unanimous vote for approval

3) Student Body Liaison

a) Elementary School – not present b) Middle School – Ruby Becker

i) The end of the school year the 8th graders will go to Bullwinkle’s while the 6-7th graders have a field day. Thanks to Mr. Behrens for providing ice cream for the day. Ruby highlights a few other events that have happened over the last few weeks.

c) High School – Katie Wills i) Katie will be the ASB Vice President next school year. Graduation was on Saturday. The

Night of Excellence was a great opportunity to see fellow students receive recognition for their hard work. The water fountain fundraiser is officially complete, the fountain was installed today.

4) Presentation – Ron Cutter – Insurance Renewal

Mr. Cutter is the insurance agent for the district with Brown and Brown Northwest Insurance. He has provided a Proposal of Insurance document for the 17/18 school year. While Brown & Brown is Colton’s Agent, PACE is the insurance company. He walks the board through the document which includes a 2016-17 and 2017-18 premium and rate comparison. He discusses details on various coverages including earthquakes, liability, crime, cyber liability, and business auto.

5) Open Forum No requests for open forum

6) Reports

a) Booster Club i) Booster’s meeting will be this Wednesday at 6:30 at the Middle School. Boosters helped

provide gifts for the June 2nd staff appreciation banquet. b) Principals

i) Tori Hazelton – High School (1) Over $275,000 in scholarships awarded to the senior class which was shared on the

Night of Excellence. The Senior Grad walk was a huge success, all seniors walked through all three schools to be honored by the other students and give the younger students an opportunity to get excited about the idea of graduation. Wednesday will be the 9-11th grade award ceremony. Mrs. Hazelton thanks everyone for all of their support in her first year as Principal.

ii) Grant Hayball – Middle School (1) All state testing was finished last week. Student Council was excited to invite the 5th

graders over to give them a tour of the middle school to get them ready for their transition. Mr. Hayball also thanks everyone for their support and belief in him as the new Middle School Principal.

iii) Nathan Meik – Elementary School (1) It is the field trip phase for the end of the year. The kids have been having a lot of fun

with these. Wednesday will be the 5th graders final walk out of the elementary school. Mr. Meik is very excited about next year and also gives his thanks to everyone who he has worked with this year.

c) Financial i) Financial Statements

(1) Mr. Staehely gives a short explanation on financial statements provided in the packet. He highlights page 3 and the Ending Fund balance which is close to what was budgeted. Mr. Staehely reminds the board that we are currently using cash to sustain programs.

ii) Budget Resolutions (1) Resolution 2017-06.01 – Adopting the budget, making appropriations, imposing the

tax, and categorizing the tax (2) Resolution 2017-06.02 – Amend appropriations for the general fund for 16/17 fiscal

year (3) Resolution 2017-06.03 – Amend appropriations for the Special Revenue Fund

MOTION: Mr. Beherens makes a motion to approve the following resolutions: Resolution 2017-06.01, Resolution 2017-06.02 Resolution 2017-06.03, seconded by Mrs. Irving. DISCUSSION: Mr. Behrens thanks Mr. Staehely for his hard work this year. VOTE: 5-0 unanimous vote to approve all three resolutions.

7) Old Business a) Second Reading

i) CB – Superintendent ii) CBA – Qualifications and Duties of the Superintendent

iii) CBG – Evaluation of the Superintendent iv) CCB – Line and Staff Relations v) CCD – Contracts – Administrative vi) CCG – Licensed Evaluation – Administrators vii) CCG-AR – Administrative Standards viii) CHCA – Handbooks ix) CPA – Layoff/Recall – Administrative Personnel x) CPA-AR – Layoff/Recall – Administrative Personnel

MOTION: Mrs. Irving makes a motion to adopt the above listed policies, seconded by Mr. Gunter DISCUSSION: Mr. Behrens provides some background on this policy work with the community members present. VOTE: 5-0 unanimous vote to adopt

8) New Business

a) District Strategic Plan Dr. Barreras-Brown and her Superintendent advisory council (made up of a board member, parents, teachers, administrators, and classified staff) worked together to put together this strategic plan which is based on state and federal guidelines. Large portions of this plan include work with the Collaboration Grant and helping to focus on district wide RTI programs which will be headed by Tori Hazelton. When the Principals return in August they will work to set up their Comprehensive Acheivement Plans

MOTION: Mrs. Rasor makes a motion to approve the 2017-2018 strategic plan, seconded by Mr. Behrens DISCUSSION: Mr. Behrens appreciates that this plan includes very clear goals that are action oriented and time sensitive. Mrs. Irving VOTE: 5-0 unanimous vote to approve the strategic plan

b) 2017-2018 School Year Calendar Dr. Barreras-Brown comments on the feedback that was received from community members.

MOTION: Mrs. Rasor makes a motion to adopt the 17/18 Calendar, Mr. Gunter seconds DISCUSSION: no VOTE: 5-0 unanimous vote to approve

c) KG-AR - Facility Use Permit Form update This update is to help align the form with the policy and with recommendations based on advice from our Liability Insurance Company. There is clarification regarding the liability insurance requirements and fees (fees are part of the policy). MOTION: Mr. Behrens makes a motion to approve KG-AR Facility Use Permit Form update, seconded by Mrs. Irving. DISCUSSION: Mr. Gunter believes that the fees should also be added to the form when the board reviews policy KG VOTE: 5-0 unanimous vote to approve

d) First Reading i) DB – District Budget

ii) DBDB – Fund Balance iii) DBEA – Budget Committee iv) DBK – Budget Transfer Authority v) DD – Funding Proposal and Application vi) DFA – Investment of Funds vii) DFEA – Admissions to District Events

(1) Discussion is had regarding if free passes for staff should be for all activities (sports, plays, etc), or if it should just be sporting events. Dr. Barreras-Brown will touch base with the staff whose programs this would impact.

viii) DFG - Income from Program – Related Sales and Service ix) DGA – Authorized Signatures x) DH – Bonded Employees and Officers xi) DIC – Financial Reports and Statements xii) DID – Property Inventories xiii) DJ – District Purchasing xiv) DJ-AR – Expenditure of District Funds for Meals, Refreshments and Gifts xv) DJB – Petty Cash Accounts xvi) DJC – Bidding Requirements xvii) DJC-AR – Special Procurements and Exemptions from Competitive Bidding xviii) DJCA – Personal Service Contracts

(1) There is discussion regarding the dollar amount for personal services contracts at $150,000 before board approval is required. The question is brought up if it is really the dollar amount or a matter with communication. A recommended amount is $20,000. Mrs. McGloghlon will get this correction

xix) DJCA-AR – Personal Service Contracts xx) DJFA - [Credit] [procurement] Cards

(1) Updates to this policy – Use the term Credit Card, (a) 1st paragraph – maximum limit of [10,000] (b) Paragraph 3 – 15 Days (c) District issues credit cards shall be subject to the following:

(i) Bullet #2, any amount over $500 (ii) 3. 18% gratuity

xxi) DLBA – Advance Salary Payments xxii) DLC – Expense Reimbursements xxiii) DLC-AR – Staff Expense Reimbursement xxiv) DN – Disposal of District Property. xxv) EB – Safety Program xxvi) EBAC – Safety Committee xxvii) EBAC-AR – Safety Committee xxviii) EBB – Integrated Pest Management xxix) EBBA – First Aid xxx) EBBB – Injury/Illness Reports xxxi) EBCB – Emergency Drills and Instruction xxxii) EBCD – Emergency Closures xxxiii) ECAB – Vandalism, Malicious Mischief or Theft xxxiv) ECAC – Video Surveillance

xxxv) EDC/KGF – Authorized Use of District Equipment and Materials xxxvi) EEA – Student Transportation Services xxxvii) EEAB – School Bus Scheduling and Routing xxxviii) EEAC – School Bus Safety Program xxxix) EEACA – School Bus Driver Examination and Training xl) EEACC – Student Conduct on School Buses xli) EEACC-AR – Discipline Procedures for District-Approved Student Transportation xlii) EEACCA – Video Cameras on Transportation Vehicles xliii) EEACD – Use of District Activity Vehicles for Student Transportation xliv) EEACE – Loading and Unloading xlv) EEAE – Student Transportation in Private Vehicle xlvi) EEAE-AR – Proof of Vehicle Liability Insurance xlvii) EEBB – Use of Private Vehicles for District Business xlviii) EFA – Local Wellness Program xlix) EFAA – District Nutrition and Food Services l) EFAA-AR – Reimbursable Meals and Milk Program li) EGAAA – Reproduction of All Copyrighted Materials lii) EGAAA-AR – Guidelines for the use of Copyrighted Materials liii) FB – Facilities Planning liv) FC – Capital Construction Program lv) FFA – Memorials

(1) Change policy to proposed FFA version 1 provided by Mrs. Holstedt lvi) FFA-AR – Memorials - ON HOLD

MOTION: Mr. Behrens make a motion to approve for first reading with listed amendments, all listed policies above except DFEA, EFA-AR, and FFA-AR, seconded by Mrs. Irving. DISCUSSION: All changes made will be discussed at the next meeting as a review VOTE: 5-0 unanimous vote to approve for first reading.

e) Donation

i) Tim Warhurst – Books and an electric guitar.

f) Personnel i) Current Openings

(1) Licensed (a) Elementary Teacher – 1.0 FTE (b) High School Science Teacher – 1.0 FTE (c) Special Education Teacher – 1.0 FTE (d) Temporary High School Language Arts Teacher – 1.0 FTE

(2) Classified (a) Campus Monitor/Interventionist – 1.0 FTE

(3) Extra Duty (a) Head Football Coach – HS (b) Head Football Coach – MS (c) Assistant Football Coach - MS

ii) Licensed

(1) Resignation (a) Anna Shepherd (CES)– effective at the end of 16/17 (b) Kari Nelson (CHS)- effective at the end of 16/17 (c) Dan Leighton (CHS Football)

9) Superintendent Report

Dr. Barreras-Brown and Kerri Coleman thank Randy Johnson for his service on the Colton School Board and present him with a plaque and a cake. She thanks the board for their support and a great end of the year.

10) Board Reports

a) Mr. Johnson – Mr. Johnson shares his experiences while on the board and that he is humbled by the other board members in how much and how hard they work. He has learned a whole lot and his time on the board has been very rewarding. It is a lot of hard work and he will still be around.

b) Mr. Behrens – We have experienced a lot of change this year. He thanks the administrators and acknowledges Mrs. Hazelton for her hard work in this first year as a principal, she did a fantastic job. Thanks are given to everyone involved in making the staff appreciation banquet a reality. A final thanks to Mr. Johnson for his leadership.

c) Mrs. Irving – Graduation, concerts, field trips, and senior walk through are all amazing. Elementary awards ceremony was also great.

d) Mrs. Rasor - Thanks to everyone’s support in getting the kids through the rest of the school year, including the amazing teachers.

e) Mr. Gunter – Thanks to the staff. Having principals at all three schools has been really great. Thanks to Mr. Johnson for his time on the board.

11) Announcement: a) Board Work Session – June 26, 2017 at 5:30pm

i) Request to add School Board Events Budget to agenda b) Next Regular Board Meeting – July 24, 2017 at 6:30pm

12) Adjourn – Mr. Johnson adjourns the meeting at 8:57pm Board Chairman Date Board Vice Chairman Date

Colton School District 53

30429 S Grays Hill Rd

Colton, OR 97017

Ph 503.824.3535

Fax 503.824.3530



BOARD WORK SESSION COLTON SCHOOL DISTRICT ADMINISTRATION


BOARD PRESENT: ADMINISTRATION PRESENT: Randy Johnson, Board Chairman Dr. Koreen Barreras-Brown, Interim Superintendent

Tim Behrens, Vice Chair Donald Staehely, Business Manager

Sid Gunter, Board Member

Sheryl Irving, Board Member

Linda Rasor, Board Member

1) Call to Order – Mr. Johnson calls the meeting to order at 5:40 pm. A request to move agenda

item 5, 6 and 7 to come before the Executive Session (Nike Presentation), there are no objections.

2) Flag Salute – Mr. Johnson leads the flag salute.

3) Nike Grant Presentation – Grant Hayball and Greg Adams Mr. Adams shares information regarding the Nike Contracts. This would be a 5 year program

where we would only purchase Nike gear using a $7500 Nike Rebate amount donated from Nike

each year. If the district goes over the $7500 each year for 5 years, any other purchases would

receive about 40% off of retail. This would apply to Football, Boys and Girls Soccer, Volleyball,

Boys and Girls Basketball, baseball, softball, boys and girls track and cross country, and boys and

girls tennis. Each year, Mr. Adams would focus on different sports starting with basketball and

track, then baseball and softball, and finally football. This would only apply to uniforms, not

shoes.

A question is raised regarding community involvement which had been planned for in some

uniform fundraising. Mr. Adams brings up the idea that these fundraising opportunities can now be

used for other equipment that may be wanted or needed.

A concern is that money that would normally be used for athletics could be moved because of

there is a new funding source. The board wants to make sure these funds remain where they were

originally planned.

4) Board of Education Budget – Don Staehely Mr. Staehely goes over the Board of Education budget so the board can understand what is

available and where the dollars go. He highlights include the Audit Services line which is part of

this budget because the board is responsible for hiring the Auditors. Conference Fees includes any

conferences or trainings board members attend. This usually is for OSBA conferences. Dues and

Fees covers dues to OSBA.

5) School Board Event Budget This discussion is to come up with ideas on how to continue events like the Staff Appreciation

Dinner considering the tight budget. There were a lot of things donated for the one held in June.

The board would love to be able to do more for staff.

Mr. Staehely recommends that the board first look at how much the event costs and then Dr.

Barreras-Brown and Mr. Staehely can see if there is anywhere in the budget where money can be

moved.

Dr. Barreras-Brown recommends continuing partnering with Boosters to help with the costs. She

also wants to encourage that the staff appreciation week lunch will continue. A recommendation

of having a $2500 budget for board sponsored events is agreed upon. Mr. Staehely and Dr.

Barreras-Brown will use this direction once bargaining is over.

6) Executive Session – Informal Evaluation of the Superintendent – Mr. Johnson recesses the

work session to begin the Executive Session at 6:29 pm The Colton School Board of Directors will now meet in Executive Session to discuss the informal

evaluation and performance of the superintendent. This Executive Session is held pursuant to ORS

192.660(1)(i) which allows the board to meet in executive session to evaluates superintendents or

top executives.

Mr. Johnson ends the Executive Session at 8:42 and reconvene to the board work session.

7) Superintendent Contract –

MOTION: Mr. Behrens makes a motion to approve the Superintendent Contract. Seconded by

Mrs. Irving DISCUSSION: Mr. Beherns thanks Dr. Barreras-Brown for her commitment to make Colton

thrive. One change in the contract is to change the wording to regarding PERs to match other

employee groups, to be employee paid. The contract will also change from a 2 year to a 3 year

contract. VOTE: 5-0 unanimous vote, motion passes.

8) Announcement:

a) Next Regular Board Meeting – July 24, 2017 at 6:30pm

9) Adjourn: Mr. Johnson adjourns the meeting at 8:46pm

Board Chairman Date

Board Vice Chairman Date

Y-T-D TOTAL BALANCE

LINE SOURCE BUDGET 6/30/2017 PROJECTED 6/30/2017 OVER/(UNDER)

STATE SCHOOL SUPPORT FORMULA

1 1111 CURRENT YEAR'S TAXES $ 1,581,486.00 $ 1,611,310.00 $ 1,611,310.00 $ 29,824.00

2 1112 PRIOR YEAR'S TAXES 20,000.00 21,512.39 21,512.39 1,512.39

3 1190 INTEREST ON TAX COLLECTIONS 5,000.00 4,345.53 4,345.53 (654.47)

4 2101 COUNTY SCHOOL FUND - - - - -

5 3103 COMMON SCHOOL FUND 58,773.00 36,149.06 36,149.06 72,298.12 13,525.12

6 3101 STATE SCHOOL SUPPORT FUND 4,439,316.00 4,461,691.11 4,461,691.11 22,375.11

7 4801 FEDERAL FOREST FEES - 1,183.18 - 1,183.18 1,183.18

8 TOTAL 2016-17 SSSF SOURCES (Line 1 - Line 7) 6,104,575.00 6,136,191.27 36,149.06 6,172,340.33 67,765.33

9 SMALL SCHOOL ALLOCATION 39,954.57 - 39,954.57 39,954.57

10 HIGH COST DISABILITIES 16-17 39,052.77 - 39,052.77 39,052.77

11 HIGH COST DISABILITIES 15-16 (30,843.35) - (30,843.35) (30,843.35)

12 TOTAL SSSF PRIOR YEAR'S ADJUSTMENT - 98,682.60 - 98,682.60 98,682.60

13 TOTAL SSSF OTHER (Line 9 - Line 12) - 146,846.59 - 146,846.59 146,846.59

NON STATE SCHOOL SUPPORT FORMULA SOURCES

LOCAL SOURCES

14 1510 EARNINGS ON INVESTMENTS 10,000.00 23,271.98 23,271.98 13,271.98

15 1740 CO-CURRICULAR ACTIVITIES 15,750.00 10,091.25 10,091.25 (5,658.75)

16 1412 TRANSPORTATION REIMB - OTHER DISTRICTS 3,133.60 3,133.60 3,133.60

17 1910 RENTALS 3,400.00 4,145.00 - 4,145.00 745.00

18 1940 SERVICE PROVIDED OTHER LEAS - - - - -

19 1990 MISCELLANEOUS REVENUE 9,000.00 20,197.11 20,197.11 11,197.11

20 TOTAL LOCAL SOURCES (Line 13 - Line 19) 38,150.00 60,838.94 - 60,838.94 22,688.94

OTHER SOURCES

21 2102 ESD FLOW THROUGH FUNDS 122,000.00 58,872.14 65,787.86 124,660.00 2,660.00

22 3299 STATE GRANTS 2,430.00 - 2,430.00 2,430.00

23 5000 OTHER USES (SALE OF FACILITY) - -

24 5150 LOAN PROCEEDS 345,000.00 335,205.00 - 335,205.00 (9,795.00)

25 5300 SALE OF FIXED ASSETS (VEHICLES) - 157,525.00 157,525.00 157,525.00

26 5400 BEGINNING CASH 1,093,080.00 1,357,562.02 1,357,562.02 264,482.02

27 TOTAL OTHER SOURCES (Line 20 - Line 26) 1,560,080.00 1,911,594.16 65,787.86 1,977,382.02 417,302.02

28 TOTAL NON SSSF SOURCES (Line 20 + Line 27) 1,598,230.00 1,972,433.10 65,787.86 2,038,220.96 439,990.96

29 TOTAL RESOURCES (Line 8 + Line 13 + Line 28) $ 7,702,805.00 $ 8,255,470.96 $ 101,936.92 $ 8,357,407.88 $ 654,602.88

GENERAL FUND

STATEMENT OF RESOURCES

FOR THE FISCAL YEAR 2016-17

AS OF June 30 , 2017

Page 1 of 13

BALANCE

Y-T-D TOTAL FAVORABLE/ --%--BUDGET 6/30/2017 ENCUMBERED 6/30/2017 (UNFAVORABLE) COMMITTED

1111 ELEMENTARY PROGRAM K-5 $ 1,206,125.00 $ 1,203,401.37 $ 240.62 $ 1,203,641.99 2,483.01 99.79%

1121 MIDDLE SCHOOL - REGULAR 761,090.00 752,473.93 - 752,473.93 8,616.07 98.87%

1131 HIGH SCHOOL - REGULAR 1,014,965.00 972,511.38 186.81 972,698.19 42,266.81 95.84%

1132 HIGH SCHOOL - CO-CURRICULAR 18,522.00 18,367.11 - 18,367.11 154.89 99.16%

1210 TALENT AND GIFTED 9,405.00 7,096.49 - 7,096.49 2,308.51 75.45%

1220 STUDENTS WITH DISABILITIES 334,664.00 251,421.46 67,487.71 318,909.17 15,754.83 95.29%

1250 RESOURCE ROOMS 321,735.00 329,435.41 - 329,435.41 (7,700.41) 102.39%

1281 PUBLIC ALTERNATIVE PROGRAMS 6,000.00 352.23 - 352.23 5,647.77 5.87%

1291 ENGLISH SECOND LANGUAGE 42,051.00 41,300.36 180.34 41,480.70 570.30 98.64%

TOTAL INSTRUCTION 3,714,557.00 3,576,359.74 68,095.48 3,644,455.22 70,101.78 98.11%

2114 STUDENT ACCOUNTING SYSTEM 16,000.00 7,696.43 7,696.43 15,392.86 607.14 96.21%

2115 ATTENDANCE/SECURITY 86,000.00 71,460.80 - 71,460.80 14,539.20 83.09%

2120 GUIDANCE SERVICES 76,399.00 73,798.18 - 73,798.18 2,600.82 96.60%

2134 HEALTH SERVICES 16,150.00 16,735.07 - 16,735.07 (585.07) 103.62%

2140 PSYCHOLOGICAL SERVICES 30,880.00 16,912.81 - 16,912.81 13,967.19 54.77%

2160 OTHER STUDENT SERVICES - 16,824.73 - 16,824.73 (16,824.73)

2150 SPEECH PATHOLOGY & AUDITOLOGY 30,986.00 30,097.18 760.00 30,857.18 128.82 99.58%

2190 SERVICE DIR, STUDENT SUPPORT 53,719.00 94,124.88 - 94,124.88 (40,405.88) 175.22%

2210 IMPROVEMENT OF INSTRUCTION 5,800.00 290.78 - 290.78 5,509.22 5.01%

2220 EDUCATIONAL MEDIA SERVICES 75,990.00 64,974.67 33.03 65,007.70 10,982.30 85.55%

2222 LIBRARY/MEDIA CENTER 5,663.00 3,384.52 - 3,384.52 2,278.48 59.77%

2225 TECHNOLOGY 4,908.00 2,213.99 - 2,213.99 2,694.01 45.11%

2230 ASSESSMENT & TESTING 4,785.00 10,003.45 - 10,003.45 (5,218.45) 209.06%

2240 STAFF DEVELOPMENT 11,500.00 11,761.00 - 11,761.00 (261.00) 102.27%

GENERAL FUNDSTATEMENT OF EXPENDITUES COMPARED TO BUDGET

FOR THE FISCAL YEAR 2016-17AS OF June 30 , 2017

ACTUAL

INSTRUCTION

SUPPORT SERVICES

Page 2 of 13

BALANCE

Y-T-D TOTAL FAVORABLE/ --%--BUDGET 6/30/2017 ENCUMBERED 6/30/2017 (UNFAVORABLE) COMMITTED

GENERAL FUNDSTATEMENT OF EXPENDITUES COMPARED TO BUDGET

FOR THE FISCAL YEAR 2016-17AS OF June 30 , 2017

ACTUAL

2310 BOARD OF EDUCATION 53,120.00 51,863.32 3,406.00 55,269.32 (2,149.32) 104.05%

2321 OFFICE OF SUPERINTENDENT 134,942.00 177,983.51 19.37 178,002.88 (43,060.88) 131.91%

2410 OFFICE OF PRINCIPAL 492,542.00 482,119.34 - 482,119.34 10,422.66 97.88%

2521 FISCAL SERVICES 276,843.00 230,897.78 5,454.70 236,352.48 40,490.52 85.37%

2542 CARE AND UPKEEP OF BUILDINGS 871,422.00 810,391.84 3,394.12 813,785.96 57,636.04 93.39%

2543 CARE AND UPKEEP OF GROUNDS 14,100.00 8,396.50 612.04 9,008.54 5,091.46 63.89%

2552 TRANSPORTATION 715,443.00 685,986.05 34,765.39 720,751.44 (5,308.44) 100.74%

2558 SPECIAL ED TRANSPORTATION 172,053.00 114,320.52 16,827.92 131,148.44 40,904.56 76.23%

2669 COMPUTER & TECHNOLOGY 119,849.00 113,761.27 - 113,761.27 6,087.73 94.92%

2700 EARLY RETIREMENT 19,568.00 24,240.40 - 24,240.40 (4,672.40) 123.88%

TOTAL SUPPORT SERVICES 3,288,662.00 3,120,239.02 72,969.00 3,193,208.02 95,453.98 97.10%

4190 FACILITY SALE 62,000.00 59,888.81 165.00 60,053.81 1,946.19

5210 TRANSFER - FOOD SERVICE 5,856.00 5,856.00 - 5,856.00 - 100.00%

5210 TRANSFER - CAPITAL PROJECTS 56,100.00 56,100.00 - 56,100.00 - 100.00%

TRANSFER - ATHLETICS 95,300.00 - 95,300.00 95,300.00 - 0.00%

6110 CONTINGENCY 480,330.00 - - - 480,330.00 0.00%

TOTAL OTHER REQUIREMENTS 699,586.00 121,844.81 95,465.00 217,309.81 482,276.19 31.06%

TOTAL EXPENDITURES $ 7,702,805.00 $ 6,818,443.57 $ 236,529.48 $ 7,054,973.05 $ 647,831.95 91.59%

$ 7,702,805.00 $ 1,302,434.83 PROJECTED ENDING FUND BALANCE 6/30/17

SUPPORT SERVICES, CONTINUED

OTHER REQUIREMENTS

Page 3 of 13

Y-T-D TOTAL BALANCE

LINE SOURCE BUDGET 6/30/2017 Encumbrances 6/30/2017 OVER/(UNDER)

RESOURCES

1 1702 PAY-TO-PARTICIPATE - CMS $ 11,500.00 $ 9,075.00 $ - 9,075.00 (2,425.00)

2 1702 PAY-TO-PARTICIPATE - CHS 26,750.00 24,700.00 - 24,700.00 (2,050.00)

3 1703 GATE RECEIPTS 9,500.00 5,510.25 - 5,510.25 (3,989.75)

4 1704 MISC RECEIPTS - 743.00 - 743.00 743.00

5 1920 DONATIONS - 13,893.00 - 13,893.00 13,893.00

5 5200 TRANSFER FROM GENERAL FUND 95,300.00 - 95,300.00 95,300.00 -

6 TOTAL RESOURCES (Line 1 - Line 5) 143,050.00 53,921.25 95,300.00 149,221.25 6,171.25

REQUIREMENTS

7 1122 MIDDLE SCHOOL - CO-CURRICULAR 25,655.00 18,295.74 - 18,295.74 7,359.26

8 1132 HIGH SCHOOL - CO-CURRICULAR 96,111.00 93,769.66 400.00 94,169.66 1,941.34

9 2552 TRANSPORTATION 21,284.00 13,905.44 6,365.72 20,271.16 1,012.84

10 TOTAL REQUIREMENTS (Line 7 - Line 9) 143,050.00 125,970.84 6,765.72 132,736.56 10,313.44

11 ENDING FUND BALANCE $ - $ (72,049.59) $ 88,534.28 $ 16,484.69 $ 16,484.69

ATHLETICS

STATEMENT OF RESOURCES AND EXPENDITURES COMPARED TO BUDGET



Page 4 of 13

Participation

Pay-to-

Participate Gate Other

Total

Resource

Salary,

Benefits Non-Salary

Transportation

(by mileage) Total Cost Net Cost

Cost per

Participant

`High School

Athletic Director -$ -$ -$ -$ 7,735$ 4,113$ 11,848$ 11,848$ Football 29 4,925 4,123 - 9,048 9,800 19,306 1,892 30,998 21,949 757 Volleyball 19 2,700 1,387 - 4,087 6,508 2,760 1,835 11,103 7,016 369 Wrestling 6 850 - - 850 3,818 255 994 5,067 4,217 703 Basketball - Boys 19 4,855 - - 4,855 5,996 3,325 2,206 11,527 6,672 351 Basketball - Girls 19 2,895 - - 2,895 6,583 3,325 1,659 11,567 8,672 456 Baseball 16 2,150 - - 2,150 3,284 1,812 2,268 7,363 5,213 326 Softball 11 1,200 - - 1,200 3,721 1,829 2,268 7,818 6,618 602 Track 21 2,350 - - 2,350 6,664 - 1,830 8,494 6,144 293 Cheerleading 18 2,775 - - 2,775 3,338 - 1,530 4,868 2,093 116

158 24,700$ 5,510$ -$ 30,210$ 57,445$ 36,725$ 16,481$ 110,651$ 80,441$

Middle School

Athletic Director -$ -$ -$ -$ 1,928 1,196 3,124$ 3,124$ Football 22 1,375 - - 1,375 3,151 1,397 670 5,218 3,843 175 Volleyball 23 2,200 - - 2,200 2,535 - 615 3,150 950 41 Wrestling - - - - - - - - - - Basketball - Boys 17 1,600 - - 1,600 2,812 - 1,004 3,816 2,216 130 Basketball - Girls 18 1,800 - - 1,800 2,963 - 699 3,663 1,863 103 Track 2,100 - - 2,100 2,293 20 801 3,114 1,014 -

80 9,075$ -$ -$ 9,075$ 15,683$ 2,613$ 3,790$ 22,085$ 13,010$

Other

Boosters, Donations, Passes -$ - -$

Totals 238 33,775$ 5,510$ -$ 39,285$ 73,128$ 39,338$ 20,271$ 132,737$ 93,451$ 393$


ATHLETIC ANALYSIS BY SPORT CASH BASIS 2016-17

Page 5 of 13

TOTAL BALANCE

LINE SOURCE BUDGET YTD PROJECTED 6/30/2017 OVER/(UNDER)

RESOURCES

1 1600 BREAKFAST AND LUNCH PROGRAM $ 62,000.00 $ 46,639.91 $ 46,639.91 (15,360.09)

2 1990 MISCELLANEOUS - - - - -

3 3102 STATE LUNCH MATCH 2,200.00 1,690.26 1,690.26 (509.74)

4 3199 OTHER STATE FUNDS 1,000.00 1,864.50 1,864.50 864.50

5 4501 NATIONAL LUNCH SUBSIDY 100,000.00 86,771.82 86,771.82 (13,228.18)

6 4900 COMMODITIES 15,000.00 14,145.60 14,145.60 (854.40)

7 5200 TRANSFERS IN - 5,856.00 5,856.00 5,856.00

8 BEGINNING CASH 5,500.00 16,636.86 - 16,636.86 11,136.86

9 TOTAL RESOURCES (Line 1 - Line 8) 185,700.00 173,604.95 - 173,604.95 (12,095.05)

REQUIREMENTS

10 100/200 SALARIES/BENEFITS 83,184.00 71,167.24 $ 71,167.24 $ 12,016.76

11 300 PURCHASED SERVICES 3,000.00 1,774.00 1,774.00 1,226.00

12 400 SUPPLIES AND MATERIALS 91,166.00 71,386.82 71,386.82 19,779.18

13 500 CAPITAL OUTLAY 3,200.00 7,969.65 - 7,969.65 (4,769.65)

14 600 OTHER OBJECTS 5,150.00 7,597.19 - 7,597.19 (2,447.19)

15 TOTAL REQUIREMENTS (Line 10 - Line 14) 185,700.00 159,894.90 - 159,894.90 25,805.10

16 ENDING FUND BALANCE $ - $ 13,710.05 $ - $ 13,710.05 $ 13,710.05

FOOD SERVICE




Page 6 of 13

2016-17Total Free Reduced Paid Total Free Reduced Paid Total Free Reduced Paid Total Free Reduced Paid

September 2016 628 208 56 364 201 57 10 134 146 45 17 84 281 106 29 146 October 2016 634 186 52 396 202 48 11 143 147 36 13 98 285 102 28 155 November 2016 634 185 52 397 205 49 11 145 147 36 13 98 282 100 28 154 December 2016 635 189 50 396 203 50 10 143 148 35 13 100 284 104 27 153 January 2017 626 183 49 394 202 50 10 142 148 36 13 99 276 97 26 153 February 2017 622 188 46 388 198 47 11 140 146 38 11 97 278 103 24 151 March 2017 622 188 49 385 196 47 11 138 150 39 13 98 276 102 25 149 April 2017 613 182 49 382 191 43 11 137 149 40 13 96 273 99 25 149 May 2017 615 188 49 378 192 44 11 137 149 43 13 93 274 101 25 148 June 2017 - - - - - - - - - - - - - - - -

Total 5,629 1,697 452 3,480 1,790 435 96 1,259 1,330 348 119 863 2,509 914 237 1,358


September 2016 100% 33% 9% 58% 100% 28% 5% 67% 100% 31% 12% 58% 100% 38% 10% 52%October 2016 100% 29% 8% 62% 100% 24% 5% 71% 100% 24% 9% 67% 100% 36% 10% 54%November 2016 100% 29% 8% 63% 100% 24% 5% 71% 100% 24% 9% 67% 100% 35% 10% 55%December 2016 100% 30% 8% 62% 100% 25% 5% 70% 100% 24% 9% 68% 100% 37% 10% 54%January 2017 100% 29% 8% 63% 100% 25% 5% 70% 100% 24% 9% 67% 100% 35% 9% 55%February 2017 100% 30% 7% 62% 100% 24% 6% 71% 100% 26% 8% 66% 100% 37% 9% 54%March 2017 100% 30% 8% 62% 100% 24% 6% 70% 100% 26% 9% 65% 100% 37% 9% 54%April 2017 100% 30% 8% 62% 100% 23% 6% 72% 100% 27% 9% 64% 100% 36% 9% 55%May 2017 100% 31% 8% 61% 100% 23% 6% 71% 100% 29% 9% 62% 100% 37% 9% 54%June 2017 0% 0% 0% 0%

Total 100% 30% 8% 62% 100% 24% 5% 70% 100% 26% 9% 65% 100% 36% 9% 54%


September 2015 612 189 46 377 219 65 10 144 133 37 11 85 260 87 25 148 October 2015 614 168 43 403 220 52 10 158 134 32 8 94 260 84 25 151 November 2015 613 171 40 402 218 53 7 158 135 34 8 93 260 84 25 151 December 2015 613 171 40 402 218 50 7 161 134 35 9 90 261 86 24 151 January 2016 613 189 40 384 218 55 7 156 134 41 9 84 261 93 24 144 February 2016 619 194 37 388 219 57 7 155 134 41 8 85 266 96 22 148 March 2016 618 204 38 376 216 60 7 149 133 41 8 84 269 103 23 143 April 2016 613 204 38 371 214 61 7 146 130 40 8 82 269 103 23 143 May 2016 605 199 38 368 212 60 7 145 130 40 8 82 263 99 23 141 June 2016 602 202 35 365 212 61 7 144 130 40 8 82 260 101 20 139

Total 6,122 1,891 395 3,836 2,166 574 76 1,516 1,327 381 85 861 2,629 936 234 1,459


September 2014 100% 31% 8% 62% 100% 30% 5% 66% 100% 28% 8% 64% 100% 33% 10% 57%October 2014 100% 27% 7% 66% 100% 24% 5% 72% 100% 24% 6% 70% 100% 32% 10% 58%November 2014 100% 28% 7% 66% 100% 24% 3% 72% 100% 25% 6% 69% 100% 32% 10% 58%December 2014 100% 28% 7% 66% 100% 23% 3% 74% 100% 26% 7% 67% 100% 33% 9% 58%January 2015 100% 31% 7% 63% 100% 25% 3% 72% 100% 31% 7% 63% 100% 36% 9% 55%February 2015 100% 31% 6% 63% 100% 26% 3% 71% 100% 31% 6% 63% 100% 36% 8% 56%March 2015 100% 33% 6% 61% 100% 28% 3% 69% 100% 31% 6% 63% 100% 38% 9% 53%April 2015 100% 33% 6% 61% 100% 29% 3% 68% 100% 31% 6% 63% 100% 38% 9% 53%May 2015 100% 33% 6% 61% 100% 28% 3% 68% 100% 31% 6% 63% 100% 38% 9% 54%June 2015 100% 34% 6% 61% 100% 29% 3% 68% 100% 31% 6% 63% 100% 39% 8% 53%

Annual 100% 31% 6% 63% 100% 27% 4% 70% 100% 29% 6% 65% 100% 36% 9% 55%

Middle School Elementary

FOOD SERVICEEligibility

Total High School Middle School Elementary

High School Middle School ElementaryTotal


Total High School

Page 7 of 13

2016-17

Total Free Reduced Paid Total Free Reduced Paid Total Free Reduced Paid Total Free Reduced Paid Days per day

September 2016 3,349 1,668 390 1,291 931 439 62 430 881 416 113 352 1,537 813 215 509 15 223 October 2016 4,146 1,916 562 1,668 1,059 462 105 492 1,105 495 133 477 1,982 959 324 699 17 244 November 2016 3,593 1,486 526 1,581 906 357 144 405 985 356 104 525 1,702 773 278 651 14 257 December 2016 1,388 540 199 649 355 130 54 171 408 129 42 237 625 281 103 241 5 278 January 2016 3,120 1,202 459 1,459 700 236 112 352 821 260 98 463 1,599 706 249 644 13 240 February 2016 4,188 1,733 556 1,899 977 350 155 472 1,067 402 110 555 2,144 981 291 872 18 233 March 2016 3,529 1,450 499 1,580 831 297 129 405 916 343 105 468 1,782 810 265 707 14 252 April 2016 4,625 1,861 653 2,111 1,173 384 173 616 1,139 433 136 570 2,313 1,044 344 925 18 257 May 2016 - - - - - - - - June 2016 - - - - - - - - - - - - - - - - - -

Total 27,938 11,856 3,844 12,238 6,932 2,655 934 3,343 7,322 2,834 841 3,647 13,684 6,367 2,069 5,248 114 245

Per Day 245.07 104.00 33.72 107.35 60.81 23.29 8.19 29.32 64.23 24.86 7.38 31.99 120.04 55.85 18.15 46.04% of sales 42.4% 13.8% 43.8%

2015-2016


September 2015 3,709 1,727 401 1,581 1,166 563 101 502 920 371 92 457 1,623 793 208 622 15 247 October 2015 4,606 2,062 523 2,021 1,477 709 123 645 1,177 448 102 627 1,952 905 298 749 17 271 November 2015 4,151 1,566 401 2,184 1,365 471 72 822 1,015 338 73 604 1,771 757 256 758 14 297 December 2015 3,230 1,326 328 1,576 1,014 374 58 582 805 289 69 447 1,411 663 201 547 11 294 January 2016 4,141 1,762 423 1,956 1,332 504 77 751 1,022 412 91 519 1,787 846 255 686 14 296 February 2016 4,901 2,143 500 2,258 1,595 623 85 887 1,137 490 105 542 2,169 1,030 310 829 17 288 March 2016 4,370 2,049 456 1,865 1,312 590 73 649 1,020 462 93 465 2,038 997 290 751 16 273 April 2016 4,118 1,961 441 1,716 1,257 589 74 594 905 424 84 397 1,956 948 283 725 15 275 May 2016 4,459 2,116 478 1,865 1,344 633 74 637 983 452 97 434 2,132 1,031 307 794 17 262 June 2016 1,818 851 196 771 521 241 31 249 403 184 39 180 894 426 126 342 7 260

Total 39,503 17,563 4,147 17,793 12,383 5,297 768 6,318 9,387 3,870 845 4,672 17,733 8,396 2,534 6,803 143 276

Per Day 276.24 122.82 29.00 124.43 86.59 37.04 5.37 44.18 65.64 27.06 5.91 32.67 124.01 58.71 17.72 47.57% of sales 44.5% 10.5% 45.0%

2014-2015


September 2014 4,873 2,129 539 2,205 1,669 789 108 772 1,311 413 179 719 1,893 927 252 714 18 271 October 2014 5,257 2,140 564 2,553 1,736 721 150 865 1,313 408 152 753 2,208 1,011 262 935 17 309 November 2014 4,038 1,453 367 2,218 1,334 508 103 723 1,017 274 91 652 1,687 671 173 843 13 311 December 2014 3,867 1,356 336 2,175 1,182 429 88 665 957 243 83 631 1,728 684 165 879 12 322 January 2015 4,915 1,775 442 2,698 1,613 596 119 898 1,267 348 113 806 2,035 831 210 994 16 307 February 2015 4,991 1,793 441 2,757 1,550 592 112 846 1,276 354 113 809 2,165 847 216 1,102 16 312 March 2015 4,247 1,560 365 2,322 1,303 502 97 704 1,063 302 84 677 1,881 756 184 941 14 303 April 2015 5,393 2,131 387 2,875 1,672 682 110 880 1,327 427 84 816 2,394 1,022 193 1,179 17 317 May 2015 4,877 2,022 349 2,506 1,508 648 99 761 1,209 441 83 685 2,160 933 167 1,060 16 305 June 2015 1,155 491 84 580 319 144 20 155 279 105 21 153 557 242 43 272 4 289

Total 43,613 16,850 3,874 22,889 13,886 5,611 1,006 7,269 11,019 3,315 1,003 6,701 18,708 7,924 1,865 8,919 143 305

Per Day 305.0 117.8 27.1 160.1 - 97.1 39.2 7.0 50.8 77.1 23.2 7.0 46.9 130.8 55.4 13.0 62.4 % of sales 38.6% 8.9% 52.5%

LUNCH PROGRAM

Total High School Middle School

Total

FOOD SERVICE

Elementary

Elementary

Total High School Middle School

High School Middle School Elementary

Page 8 of 13

FOOD SERVICE

2016-17


September 2016 1,323 778 203 342 250 128 20 102 270 155 51 64 803 495 132 176 15 88 October 2016 1,827 999 314 514 329 141 32 156 422 239 68 115 1,076 619 214 243 17 107 November 2016 1,657 752 305 600 307 116 37 154 379 145 66 168 971 491 202 278 15 110 December 2016 552 260 107 185 113 46 16 51 119 50 24 45 320 164 67 89 5 110 January 2016 1,183 567 216 400 224 99 37 88 285 103 55 127 674 365 124 185 13 91 February 2016 1,451 744 211 496 298 150 45 103 389 168 49 172 764 426 117 221 18 81 March 2016 1,451 695 228 528 286 95 53 138 396 166 58 172 769 434 117 218 14 104 April 2016 1,853 935 321 597 358 155 67 136 496 219 74 203 999 561 180 258 18 103 May 2016 - - - - - - - - June 2016 - - - - - - - - - - - - - - -

Total 11,297 5,730 1,905 3,662 2,165 930 307 928 2,756 1,245 445 1,066 6,376 3,555 1,153 1,668 115 98

Per Day 98.2 49.8 16.6 31.8 18.8 8.1 2.7 8.1 24.0 10.8 3.9 9.3 55.4 30.9 10.0 14.5% of sales 50.7% 16.9% 32.4%

2015-2016


September 2015 1,778 1,026 199 553 306 218 17 71 326 185 44 97 1,146 623 138 385 14 127 October 2015 2,510 1,374 291 845 581 348 35 198 411 236 52 123 1,518 790 204 524 17 148 November 2015 2,041 957 236 848 474 236 23 215 342 149 43 150 1,225 572 170 483 13 157 December 2015 1,614 811 181 622 400 213 19 168 250 119 30 101 964 479 132 353 11 147 January 2016 2,073 1,085 221 767 502 258 19 225 292 156 51 85 1,279 671 151 457 14 148 February 2016 2,552 1,369 252 931 647 328 27 292 376 204 60 112 1,529 837 165 527 17 150 March 2016 2,279 1,294 251 734 533 319 22 192 299 188 53 58 1,447 787 176 484 16 142 April 2016 2,124 1,245 253 626 520 317 18 185 276 170 48 58 1,328 758 187 383 15 142 May 2016 2,357 1,363 282 712 602 340 23 239 277 185 44 48 1,478 838 215 425 17 139 June 2016 900 533 115 252 198 123 8 67 121 74 24 23 581 336 83 162 7 129

Total 20,228 11,057 2,281 6,890 4,763 2,700 211 1,852 2,970 1,666 449 855 12,495 6,691 1,621 4,183 141 143

Per Day 143.5 78.4 16.2 48.9 33.8 19.1 1.5 13.1 21.1 11.8 3.2 6.1 88.6 47.5 11.5 29.7% of sales 54.7% 11.3% 34.1%

2014-2015


September 2014 2,445 1,234 388 823 567 361 76 130 540 200 121 219 1,338 673 191 474 18 136 October 2014 2,763 1,352 372 1,039 704 396 87 221 554 224 105 225 1,505 732 180 593 17 163 November 2014 2,146 959 238 949 540 279 64 197 429 144 60 225 1,177 536 114 527 13 165 December 2014 1,961 912 195 854 526 271 57 198 402 155 46 201 1,033 486 92 455 12 163 January 2015 2,641 1,210 286 1,145 675 341 80 254 544 216 71 257 1,422 653 135 634 16 165 February 2015 2,730 1,193 301 1,236 706 356 90 260 572 199 79 294 1,452 638 132 682 16 171 March 2015 2,300 1,005 223 1,072 592 286 70 236 490 178 52 260 1,218 541 101 576 14 164 April 2015 2,830 1,293 226 1,311 785 409 60 316 625 222 59 344 1,420 662 107 651 17 166 May 2015 2,756 1,370 213 1,173 722 403 58 261 609 261 60 288 1,425 706 95 624 16 172 June 2015 650 339 44 267 138 93 6 39 154 70 13 71 358 176 25 157 4 163

Total 23,222 10,867 2,486 9,869 5,955 3,195 648 2,112 - 4,919 1,869 666 2,384 - 12,348 5,803 1,172 5,373 143 162

Per Day 162.4 76.0 17.4 69.0 - % of sales 46.8% 10.7% 42.5%

BREAKFAST PROGRAM


High School Middle School ElementaryTotal


Page 9 of 13

# Fund Title Budget

Beginning Fund

Balance Y-T-D PROJECTED TOTAL Y-T-D

TOTAL

ENCUMBERED TOTAL Balance

204 TITLE I 62,672.00 - 62,672.00 - 62,672.00 62,672.00 - 62,672.00 -

235 TITLE VI-B (REAP) 26,152.00 - 23,575.23 2,576.77 26,152.00 23,575.23 - 23,575.23 2,576.77

236 SRSA (FEDERAL) - IMPROVE INST 33,717.00 - - 33,717.00 33,717.00 16,173.52 2,250.00 18,423.52 15,293.48

240 COLUMBIA REGIONAL 19,200.00 - 19,200.00 - 19,200.00 19,200.00 - 19,200.00 -

241 CCC BOND 3-447 - HS TECHNOLOGY 4,346.37 - 4,346.37 - 4,346.37 4,346.37 - 4,346.37 -

242 ODE COLLABERATION GRANT 105,580.00 - 105,580.00 - 105,580.00 105,580.00 - 105,580.00 -

251 IDEA SEC 619 704.50 - - 704.50 704.50 - - - 704.50

253 IDEA SEC 611 110,070.14 - - 110,070.14 110,070.14 58,220.39 145.00 58,365.39 51,704.75

254 SPR&I - IMPROVE INSTRUCTION 1,482.31 1,482.31 - 1,482.31 1,482.31 - 1,482.31 -

255 IDEA ENHANCEMENT 2,122.00 - - 2,122.00 2,122.00 219.99 - 219.99 1,902.01

256 POST SCHOOL OUTCOMES 90.00 - 90.00 - 90.00 90.00 - 90.00 -

269 WHOLE KIDS SCHOOL GARDEN 548.57 - 548.57 - 548.57 - - - 548.57

270 CARL PERKINS 37,921.00 - 31,961.63 5,959.37 37,921.00 31,961.63 2,704.99 34,666.62 3,254.38

271 CTSO FFA HIGH SCHOOL - REGULAR 1,000.00 - 1,000.00 - 1,000.00 1,000.00 - 1,000.00 -

278 ASPIRE - GUIDANCE SERVICES 1,350.00 - 1,350.00 - 1,350.00 1,350.00 - 1,350.00 -

281 CTE - CAREER PATHWAYS 24,837.00 - 8,813.00 16,024.00 24,837.00 24,028.71 - 24,028.71 808.29

283 FARM TO SCHOOL BASE 1,867.28 - 1,867.28 - 1,867.28 1,867.28 - 1,867.28 -

291 TARGET SCIENCE - ELEMENTARY K-5 6,650.04 6,650.04 - - 6,650.04 4,843.97 - 4,843.97 1,806.07

292 TARGET SNACKS - ELEMENTARY K-5 3,335.95 3,335.95 - - 3,335.95 1,110.95 - 1,110.95 2,225.00

293 PLAYGROUND DONATIONS 27,394.23 7,394.23 20,000.00 27,394.23 23,008.41 - 23,008.41 4,385.82

296 E-RATE 65,784.76 18,874.21 46,910.55 - 65,784.76 51,656.27 919.54 52,575.81 13,208.95

298 SB1149 - CARE / UPKEEP OF BLDG 71,122.40 59,623.46 11,498.94 - 71,122.40 - - - 71,122.40

299 DONATIONS 5,600.00 100.00 5,500.00 - 5,600.00 99.00 - 99.00 5,501.00

TOTAL 613,547.55 95,977.89 346,395.88 171,173.78 613,547.55 432,486.03 6,019.53 438,505.56 175,041.99

ALL FUNDS

STATEMENT OF EXPENDITUES COMPARED TO BUDGET



REVENUE EXPENDITURES

Page 10 of 13

Y-T-D TOTAL BALANCE


RESOURCES

1 1111 CURRENT TAXES LEVY $ 147,897.00 $ 158,908.94 $ 158,908.94 11,011.94

2 1112 PRIOR TAXES LEVY 1,000.00 1,366.54 1,366.54

3 1190 INTEREST AND PENALTIES 50.00 176.90 176.90

4 1510 INTEREST EARNED - 39.94 39.94

5 BEGINNING CASH - 11,091.77 - 11,091.77 11,091.77

6 TOTAL RESOURCES (Line 1 - Line 5) 148,947.00 171,584.09 - 171,584.09 22,103.71

REQUIREMENTS

7 610 PRINCIPAL PAYMENT 120,000.00 120,000.00 - 120,000.00 -

8 620 INTEREST PAYMENT 28,947.00 28,940.24 28,940.24 6.76

9 TOTAL REQUIREMENTS (Line 7 - Line 8 148,947.00 148,940.24 - 148,940.24 6.76


DEBT SERVICE




Page 11 of 13

Y-T-D TOTAL BALANCE


RESOURCES

1 5200 TRANSFER FROM GENERAL FUND $ 56,100.00 $ 56,100.00 - $ 56,100.00 $ -

2 BEGINNING CASH - - - - -

3 TOTAL RESOURCES (Line 1 - Line 2) 56,100.00 56,100.00 - 56,100.00 -

REQUIREMENTS

4 VEHICLE PURCHASE - - - -

5 DEBT SERVICE (LEASE PAYMENTS) 56,100.00 54,887.61 - 54,887.61 1,212.39

6 TOTAL EXPENDITURES (Line 4 - Line 5) 56,100.00 54,887.61 - 54,887.61 1,212.39


FUND 405 CAPITAL PROJECTS

VEHICLE REPLACEMENT

STATEMENT OF RESOURCES AND EXPENDITURES



Page 12 of 13

Y-T-D TOTAL BALANCE


RESOURCES

1 5110 BOND PROCEEDS - - $ - $ -

2 1510 INTEREST ON INVESTMENTS 100.00 436.35 436.35 336.35

3 BEGINNING CASH 182,000.00 $153,039.95 153,039.95 (28,960.05)

4 TOTAL RESOURCES (Line 1 - Line 3) 182,100.00 153,476.30 - 153,476.30 (28,623.70)

REQUIREMENTS

5 322 REPAIR AND MAINTENANCE - 11,812.86 11,812.86 (11,812.86)

6 530 CAPITAL IMPROVEMENTS 182,000.00 141,633.44 141,633.44 40,366.56

7 640 DUES AND FEES 100.00 30.00 30.00 70.00

8 TOTAL EXPENDITURES (Line 5 - Line 7) 182,100.00 153,476.30 - 153,476.30 28,623.70

ENDING FUND BALANCE $ - $ - $ - $ - $ -

FUND 410 CAPITAL PROJECTS

BOND PROJECTS

STATEMENT OF RESOURCES AND EXPENDITURES



Page 13 of 13

Resolution 2017-07.01

BEFORE THE BOARD OF DIRECTORS OF


A resolution to change the type of employee contributions made to the Oregon Public Employees

Retirement System (OPERS) for Management, Confidential, Administrative, Licensed and

Classified Personnel of the Colton School District from Employer Paid Pre-Tax (EPPT)

contributions to Member Paid Pre-Tax (MPPT) contributions, rescinding the policy dated

12/13/1994 which provided for EPPT contributions, and to be deemed “Picked Up” for purposes

of Internal Revenue Code Section 414 (h) (2).

WHEREAS, Section 414(h) of the Internal Revenue Code (IRC) provides an employer

may treat the 6% PERS contribution by employee as a pick up on a pretax basis and the

governing body of the Colton School District has the authority to implement the

provisions of IRC section 414(h)(2); and

WHEREAS, the Colton School District has determined that even though the

implementation of the provisions of IRC section 414(h)(2) is not required by law, the tax

benefit offered by IRC section 414(h)(2) should be provided to Management,

Confidential, Administrative, Licensed and Classified Personnel who are members of

OPERS:

NOW, THEREFORE, BE IT RESOLVED:

I. That, effective 8/01/2017, the Colton School District will implement the provisions of

IRC section 414(h)(2) by making employee contributions pursuant to both Oregon

Revised Statute (ORS) 238A.335(2)(a) and Oregon Administrative Rule 459-009-

0200(3) to OPERS on behalf of Management, Confidential, Administrative, Licensed and

Classified Personnel who are members of OPERS. “Employee contributions” shall mean

those contributions to OPERS which are deducted from the salary of employees and are

credited to individual employee’s accounts pursuant to ORS 238A.330(2).

II. That IRC section 414(h)(2) provides a special rule that allows for contributions made by

the Colton School District to OPERS, although designated as employee contributions, are

nevertheless treated as employer contributions if the contributions are picked up by the

Colton School District.

III. The employer’s employment policy(s) or agreement(s) is not retroactive in its

application.

IV. That employees shall not have the option of choosing to receive the contributed amounts

directly instead of having them paid by the Colton School District to OPERS.

V. That the Colton School District shall pay to OPERS the contributions designated as

employee contributions from the same source of funds as used in paying salary.

VI. That the amount of the contributions designated as employee contributions and paid by

the Colton School District to OPERS on behalf of an employee shall be the entire

contribution required of the employee by OPERS.

VII. That the contributions designated as employee contributions made by Colton

School District to OPERS shall be treated for all purposes, other than taxation, in the

same way that member contributions are treated by the OPERS.

PASSED AND ADOPTED by the governing body of the Colton School District

July 24, 2017

this day of

BY _______________________________________

Signature of Official

_______________________________________

Title of Official

colton school district 30429 s. grays hill road colton, …€¦ · 24/07/2017 · barreras-brown...

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