coastal management plan assistance program 2019/20
TRANSCRIPT
COASTAL MANAGEMENT PLAN ASSISTANCE PROGRAM 2019/20GUIDELINES FOR APPLICANTS
© State of Western Australian
Published by the Western Australian Planning Commission Gordon Stephenson House 140 William Street Perth WA 6000
Locked Bag 2506 Perth WA 6001
Published February 2019
Disclaimer
This document has been published by the Western Australian Planning Commission. Any representation, statement, opinion or advice expressed or implied in this publication is made in good faith and on the basis that the Government, its employees and agents are not liable for any damage or loss whatsoever which may occur as a result of action taken or not taken, as the case may be, in respect of any representation, statement, opinion or advice referred to herein. Professional advice should be obtained before applying the information contained in this document to particular circumstances.
website: www.dplh.wa.gov.au email: [email protected]
tel: 08 6551 8002 fax: 08 6551 9001 National Relay Service: 13 36 77
This document is available in alternative formats on application to Communication Services.
Department of Planning, Lands and Heritage
Coastal Management Plan Assistance Program CoordinatorDepartment of Planning, Lands and Heritage 08 6551 [email protected]/CMPAP
Photo by Tourism WA
CONTENTS (interactive, click to go)
Introduction .........................................1
1. Who can apply? .............................2
2. Eligible projects .............................2
3. Study area .....................................4
4. Ineligible activities ..........................4
5. Applicant contributions ..................4
6. Assessment ...................................5
7. Funding ...........................................5
8. Glossary of terms ..........................7
PAGE 1
COASTAL MANAGEMENT PLAN ASSISTANCE PROGRAM 2019/20 - GUIDELINES FOR APPLICANTS
INTRODUCTION
The Coastal Management Plan Assistance Program (CMPAP) is a Western Australian Planning Commission (WAPC) initiative, administered by the Department of Planning, Lands and Heritage.
The primary objective of CMPAP is to support the WAPC’s State Planning Policy 2.6 - State Coastal Planning Policy (SPP2.6) and associated policies by providing grants to coastal land managers to prepare and implement plans and strategies that:
• plan for long-term management of areas that are, or are predicted to become, under pressure from challenges including the impacts of climate change, coastal hazards such as erosion and inundation, population growth, and competing land uses
• develop community appreciation for the coast as a contested space and facilitate informed community input into local decision making about coastal planning issues.
Grants of up to $75,000 per project are available.
Please read the guidelines carefully before applying. Applicants are strongly encouraged to discuss their proposed project with the Department of Planning, Lands and Heritage before applying.
It is anticipated that successful applications will be announced in July 2019.
Applications will only be accepted on the official
application form available from www.dplh.wa.gov.au/CMPAP
and must be submitted by email to
Applications close at 12 pm (midday)
Monday 15 April 2019.
“Successful coastal zone planning today will ensure that current and future generations of Western Australians can benefit from the opportunities presented by the values and resources of the Western Australian coast.”
State Planning Policy 2.6 – State Coastal Planning Policy (SPP2.6), Section 2.1.
CONTENTS (interactive, click to go)
Introduction .........................................1
1. Who can apply? .............................2
2. Eligible projects .............................2
3. Study area .....................................4
4. Ineligible activities ..........................4
5. Applicant contributions ..................4
6. Assessment ...................................5
7. Funding ...........................................5
8. Glossary of terms ..........................7
PAGE 2
COASTAL MANAGEMENT PLAN ASSISTANCE PROGRAM 2019/20 - GUIDELINES FOR APPLICANTS
1. WHO CAN APPLY?
Funding is available to:
1. coastal local government authorities
2. Aboriginal corporations / land councils with responsibility for coastal land management
3. natural resource management organisations in partnership with (1) and/or (2) above.
Joint applications across local government boundaries are encouraged.
2. ELIGIBLE PROJECTS
CMPAP grants will fund development of:
• a coastal hazard risk management and adaptation plan (CHRMAP)*
• a project that undertakes a component1 of a CHRMAP or implements land use planning outcomes of an adopted CHRMAP.
• a coastal strategy
• a coastal management plan
1. Please note that stand-alone hazard assessments are not eligible for funding.
Table 1: Eligible plan types
Plan Type Definition Issues addressed Scale / size of area
Coastal hazard risk management adaptation plan (CHRMAP)
A framework for incorporating coastal hazard considerations into decision-making processes and providing long-term capacity for managing coastal hazard risk through adaptive management.
Establishing context, identification, analysis and evaluation of coastal hazard risks, identification and implementation of adaptation options.
Covers the entire sediment cell based on coastal processes defined by coastal geology and geomorphology.
Coastal strategy A regional or sub-regional strategic plan setting the broad direction and framework for land use and management of an area.
Designates areas suitable for different land uses (e.g. conservation, recreation, residential development, foreshore reserve, public access).
Over 100 kilometres of coastline, and covers either an entire local government area or several local government areas.
Coastal management plan
A district scaled plan providing actions for management of coastal nodes.
Designates areas for various purposes (such as car parks, public access, toilets, surf lifesaving clubs) and provides sufficient detail for management of coastal nodes.
Covers coastal reserve areas within an entire local government area, or the majority of the local government area.
* Prior to undertaking a CHRMAP funded by CMPAP, a hazard assessment must be proposed, underway or have been completed within the past five years. This must be consistent with the requirements of SPP2.6, SPP2.6 Guidelines and CHRMAP Guidelines
The Department of Transport’s Coastal Adaptation and Protection (CAP) grants can provide funding for a hazard assessment. For further information contact the Department of Transport at [email protected] or 9435 7796.
CONTENTS (interactive, click to go)
Introduction .........................................1
1. Who can apply? .............................2
2. Eligible projects .............................2
3. Study area .....................................4
4. Ineligible activities ..........................4
5. Applicant contributions ..................4
6. Assessment ...................................5
7. Funding ...........................................5
8. Glossary of terms ..........................7
PAGE 3
COASTAL MANAGEMENT PLAN ASSISTANCE PROGRAM 2019/20 - GUIDELINES FOR APPLICANTS
To be eligible for funding, applicants must demonstrate that proposed projects follow the CHRMAP process and requirements outlined in SPP2.6 and its Guidelines and the CHRMAP Guidelines. Several local governments are currently preparing CHRMAPs and a list of plans funded through CMPAP is available at: www.dplh.wa.gov.au/CMPAP.
[hyperlink www.transport.wa.gov.au/imarine/coastal-adaptation-and-protection-cap-grants.asp ]
Figure 1: WA coastal grants programs
Department of Transport
Department of Planning, Lands and Heritage
Investigations and studies to determine coastal hazards
and impacts of climate change, hazard assessments,
vulnerability assessments
Investigation
A plan that identi� es, analyses and evaluates coastal hazards and risks and identi� es and assesses
suitable adaptation options as prescribed in State Planning Policy 2.6 State Coastal Planning Policy
Coastal Hazard Risk Management Adaptation Plan (CHRMAP)
A regional strategic document that determines the broad direction for land use and management of the area
Coastal Strategy
A district scale plan to address the management
of key coastal nodes
Coastal Management Plan
Detailed plans such as foreshore management plans for individual
sites or local areas before on ground works are undertaken
Local Site and Area Planning
Collection of data to demonstrate how the coastal zone is changing
such as beach monitoring and coastal and marine habitat surveys
Identi� cation and Monitoring
Rehabilitation, restoration and preventative actions to manage and
enhance coastal areas prioritised in a management plan or strategy
On ground action
Increasing skills and participation of individuals and communities in coastal
conservation projects
Capacity Building
Collection of data such as beach surveys,
wave and water level recordings and aerial
photography
Monitoring
Design and implementation of managed retreat,
construction of protection structures or beach
nourishment
Adaptation
Development of asset maintenance programs
and condition inspections of existing coastal
protection infrastructure
Asset Management
The maintenance of existing coastal
protection structures
Maintenance
Coastal Management PlanAssistance Program
Coastal Adaptationand Protection Grants
Coastwest
Other useful documents and reference materials can be found here.
Following completion of a CMPAP-funded project, the WAPC’s Coastwest Program, CMPAP or Department of Transport’s CAP grants may be able to assist coastal managers to implement
the recommendations of the CHRMAP, coastal strategy or management plan. Figure 1 shows the interaction between the three coastal grant programs.
CONTENTS (interactive, click to go)
Introduction .........................................1
1. Who can apply? .............................2
2. Eligible projects .............................2
3. Study area .....................................4
4. Ineligible activities ..........................4
5. Applicant contributions ..................4
6. Assessment ...................................5
7. Funding ...........................................5
8. Glossary of terms ..........................7
PAGE 4
COASTAL MANAGEMENT PLAN ASSISTANCE PROGRAM 2019/20 - GUIDELINES FOR APPLICANTS
3. STUDY AREA
The project location must meet the definition of coast or coastal zone as defined in SPP 2.6 which applies to the coast throughout Western Australia, including:
• sandy coasts, rocky coasts, mixed sandy and rocky coasts, coastal lowlands, and tidal reaches of inland waters
• near shore marine waters, State waters
• all islands within the State lying seawards of the mainland.
Detailed descriptions of coastal types are set out in Schedule One of SPP 2.6.
The extent of the study area should also be considered. For example, a CHRMAP should cover the entire sediment cell based on coastal processes defined by coastal geology and geomorphology (see Table 1).
4. INELIGIBLE ACTIVITIES
CMPAP grants will not fund:
• projects located outside the jurisdiction of the Western Australian Government
• planning for land vested to a State government authority which may reasonably be expected to undertake coastal planning and management as part of its responsibility and use of the land
• stand-alone coastal hazard assessments, risk assessment studies or technical and engineering studies
• general organisational running costs including insurance such as personal accident, public liability, or professional indemnity
• purchase of assets such as equipment, furniture, vehicles, media equipment and computer hardware or software.
5. APPLICANT CONTRIBUTIONS
CMPAP will not fund an entire project. Applicants are expected to contribute at least 50 per cent of the total project value. If the project is to be largely undertaken by a consultant, it is expected that applicants will contribute a cash element equalling a ratio of 1:1 (applicant dollar to CMPAP grant dollar).
Where a proposed contribution is less than 50 per cent, consideration will be given to the genuine efforts by the applicant to offer a reasonable level of financial contribution, including in-kind contributions.
In-kind contributions cover elements of the project such as staff costs associated with community consultation and printing of materials or reports. General organisational, staff and travel costs are not considered as a financial or in-kind contribution.
Applicants are encouraged to seek additional funding from other sources that may complement CMPAP funds, such as Department of Transport CAP grants. These other contributions should be identified on the application form and will not jeopardise the success of the application.
The CMPAP assessment panel reserves the discretion to allocate a lesser or greater contribution of funding than requested in the grant application.
CONTENTS (interactive, click to go)
Introduction .........................................1
1. Who can apply? .............................2
2. Eligible projects .............................2
3. Study area .....................................4
4. Ineligible activities ..........................4
5. Applicant contributions ..................4
6. Assessment ...................................5
7. Funding ...........................................5
8. Glossary of terms ..........................7
PAGE 5
COASTAL MANAGEMENT PLAN ASSISTANCE PROGRAM 2019/20 - GUIDELINES FOR APPLICANTS
6. ASSESSMENT
Eligible project applications will be assessed against grant criteria and their relationship to State priorities by an assessment panel comprising State and local government representatives.
Eligible CMPAP projects will be assessed against the following criteria:
• the demonstrated need and priority for the project
• a sound methodology and approach that addresses current and predicted pressures
• outcomes that achieve long-term sustainability and demonstrate clear links to the land use planning system
• consistency with existing policies, plans, strategies or frameworks including those being implemented by other organisations
• community and stakeholder engagement
• value for money.
7. FUNDING
All applicants will be notified by email of the outcome of their grant application. Information about successful grants will be published at www.dplh.wa.gov.au/CMPAP including the grant recipient’s name, location, funding amount and project summary.
Figure 2 provides an overview of the anticipated timeframes associated with a CMPAP funded project.
Successful applicants are required to sign a funding agreement with the WAPC and meet standard funding conditions before the project can commence. Additional conditions may also apply to individual projects.
The standard funding conditions are:
• The project must commence by October 2019 and be completed by 31 October 2021.
• The proponent must establish a steering committee including at least two representatives each from the coastal manager and Department of Planning, Lands and Heritage.
• Milestones will be agreed at the start of the project and progress reports must be provided by the nominated dates to demonstrate the achievement of these milestone. Funding instalments will be paid upon completion of specific milestones. Failure to deliver a milestone within three months after its due date may result in the loss of the funding, unless a variation has been approved.
• The proponent must submit a project variation application request if it is intended to vary the approved project, purpose or schedule, prior to the work being carried out.
• The payment schedule will be outlined in the individual project funding agreement, but will generally be in accordance with Table 2.
Applications assessed
Project completed
Grants announced
Applications close 15 April
2019
May 2019
July 2019
October 2019
February 2021
Figure 2: Grants process timeline
October 2021
Draft report
Funding agreement signedProject commences
CONTENTS (interactive, click to go)
Introduction .........................................1
1. Who can apply? .............................2
2. Eligible projects .............................2
3. Study area .....................................4
4. Ineligible activities ..........................4
5. Applicant contributions ..................4
6. Assessment ...................................5
7. Funding ...........................................5
8. Glossary of terms ..........................7
PAGE 6
COASTAL MANAGEMENT PLAN ASSISTANCE PROGRAM 2019/20 - GUIDELINES FOR APPLICANTS
• The scope of works is the first payment milestone and requires review by the Department of Planning, Lands and Heritage by the nominated date in the funding agreement.
• A consultant may be appointed to undertake specific duties to achieve delivery of the approved project. The proponent is responsible for preparing and advertising a request for tender that contains the scope of works and specification of services required. The proponent must undertake a transparent and robust procurement process in accordance with their relevant local government procurement processes for the engagement of any consultants. This includes the establishment of a tender assessment panel, a tender assessment plan, meeting and a tender assessment report. The Department of Planning, Lands and Heritage must be involved in assessing tender submissions.
• The proponent must prepare a community and stakeholder engagement plan to detail how they intend to consult and engage with the community and other relevant stakeholders.
• The proponent must acknowledge WAPC funding on all publications relating to the project by including the WAPC logo (available upon request) and the following statement: “This project is funded by the Western Australian Planning Commission through the Coastal Management Plan Assistance Program.”
• The proponent must provide drafts of all publications relating to the project to the Department of Planning, Lands and Heritage for comment and approval prior to final production and release.
• The proponent must allow the Department of Planning, Lands and Heritage at least two weeks to provide comments on the final draft document prior to the public comment period.
• The final plan must be endorsed by the coastal land manager and copies provided to the Department of Planning, Lands and Heritage.
• A financial statement must be submitted to the Department of Planning, Lands and Heritage within four weeks of the agreed completion date of the project, following the final grant payment. The financial statement must be signed off by the project manager and an accountant or bookkeeper with relevant qualifications and experience, and who is independent to the project, using a Statutory Declaration. The statement must provide evidence of all CMPAP income and expenditure and match details in the project plan.
• The proponent must make the final plan publicly available.
Table 2: Breakdown of funding instalments
Payment milestone % Payment
Approval of scope of works 50%
Approval of draft plan 30%
Approval of final plan endorsed by coastal land manager
20%
CONTENTS (interactive, click to go)
Introduction .........................................1
1. Who can apply? .............................2
2. Eligible projects .............................2
3. Study area .....................................4
4. Ineligible activities ..........................4
5. Applicant contributions ..................4
6. Assessment ...................................5
7. Funding ...........................................5
8. Glossary of terms ..........................7
PAGE 7
COASTAL MANAGEMENT PLAN ASSISTANCE PROGRAM 2019/20 - GUIDELINES FOR APPLICANTS
8. GLOSSARY OF TERMS
‘adaptation’ means an adjustment in natural or human systems in response to actual or expected stimuli or their effects, which moderates harm or exploits beneficial opportunities. Adaptation is the primary means for maximising the gains and minimising the losses associated with climate change.
‘coastal foreshore reserve’ is the area of land on the coast set aside in public ownership to allow for likely impacts of coastal hazards and provide protection of public access, recreation and safety, ecological values, landscape, visual landscape, and Aboriginal and cultural heritage.
‘coastal hazard’ means the consequence of coastal processes that affect the environment and safety of people. Potential coastal hazards include erosion, accretion and inundation.
‘coastal hazard risk management and adaptation planning’ ensures an appropriate risk assessment and management planning framework for incorporating coastal hazard considerations into decision- making processes. It promotes the development of long-term capacity for managing coastal hazard risk through adaptive management.
‘coastal management plan’ is a local scale plan, designating areas for various purposes such as public access, car parks, toilets and surf lifesaving club rooms, and providing advice on management needs. Foreshore management plans tend to deal with a smaller area, be more detailed and are prepared as part of a planning approval process or ongoing maintenance or upgrading program.
‘coastal planning strategy’ is generally a district or sub-region scale plan focusing on the coast designating areas suitable for conservation, recreation and development purposes. It should include a strategic land use and access strategy and determination of an appropriate foreshore reserve.
‘coastal processes’ means any action of natural forces on the coastal environment.
‘hazard assessment’ means the investigation and modelling of coastal hazards (erosion, accretion and inundation) and the production of hazard maps in accordance with the requirements of SPP2.6.
‘risk management’ means the measures taken to reduce, modify, offset or share risks associated with development in areas subject to coastal hazards. These include the coordinated activities to direct and control an organisation with regard to risk; and the culture, processes and structures that are directed towards realising potential opportunities whilst managing adverse effects.
‘sediment cell’ are natural units with a physical basis, identifying sections of the coast within which sediment transport processes are strongly related. Each sediment cell is a collection of marine and terrestrial landforms, inter-related by sediment transport between them. They include areas of sediment supply (sources), sediment loss (sinks) and areas through which sediment is moved between sources and sinks (pathways). They provide a framework for coastal management by defining ‘natural’ management units that link the marine and terrestrial environments.
‘vulnerability assessment’ means the degree to which a system is susceptible to, or unable to cope with, adverse effects of climate change, including climate variability and extremes. Vulnerability is a function of the character, magnitude, rate of climate change and variation to which a system is exposed, its sensitivity, and its adaptive capacity. Systems that are highly exposed, sensitive and less able to adapt are vulnerable.