coal city area club · misc: the revised letter for the membership to the club was review....

COAL CITY AREA CLUB MEETING MINUTES

DATE: 1/20/10

The meeting of the Coal City Area Club was called to order by President Ken Mack at 7:45 pm at the Coal City Library Community Room.

ROLL CALL: BERTA, BOLTE, CARPENTER HESS, MACK, MALLANEY, PICHON, FRIDDLE, SHANNON, UERKWITZ, VANDUYNE, VOTA. ABSENT: BERTHEAUME, DAVITO, SISK Motion by SHANNON, second by MALLANEY to accept minutes from last years annual meeting. Motion by VOTA second by SHANNON to accept Treasurer’s Report. Motion by SHANNON, second by PICHON to pay bills. MEMBERSHIP REPORT: 13 new memberships 13 Waiting List

0 Certificates Returned 4 Applications to approve

TOTALS: 1442 Local

1162 Non Local 2604 Total as of 12/31/09. Waiting List: 587 New members: Waiting list Divorce Children under 22- Motion by Pichon, second by Friddle to accept Membership Report. Question of if Warren Jackson’s membership has been split previously. FLOOR: NA DISCIPLINARY: NA

COMMITTEES

AREA: Planning on fixing some up front road problems along with drainage issues in back. Carpenter checking on spray for Russian olive and pompous grass. Burla has noted $780 underpayment due to lack of production. Wesbite is up and running-calender of events needs picnic date and fishing derby date and there is an e-mail address posted. BYLAWS: Changes to bylaws approved except for bonding new changes. Motion by Vota second by Berta. Approved BUDGETS: All committee positions remain the same except Mike Hess moved to Gates and Security and Sisk moved to Camping. Mike Friddle is Beach, Equipment Maintenance and Fishing committee. MEMBERSHIP: Membership letter getting revised for next meeting. NOMINATING: Friddle replaced Scerine. BUDGET: NA BEACH: Looking into geese away stobes, beach sand sieve machine, and raft cover. Bait shop to return next year. Mention of trying to manage life guard hours more closely because of lack of use of the beach. Especially in June. defibrillators need to be recertified. CAMPING: More fill planned for camping areas. BOATING: More buoys planned along with sand as needed. Boat launches throughout area need maintenance. FISHING: Planned increase of caged program. Fishing derby will be weekend after Memorial day on Saturday. DOCKS: 4 new dock spaces available maybe 5. Setting up for 5 more on west side. GATES & SECURITY: Reflectors needed for gates. WINTER SPORTS: snowmobilers are still going on ice. If caught they will be disciplined. EQUIPMENT: We have 3 mowers with 1 spare-1 3 yrs old- 1 -2 yrs old. Dump truck is in bad shape. Lombardi in Wilmington has a 1 ton ford V10 w/ Reese hitch-20k miles wants $15,900 motion by Pichon second by Vota to allocate $16,500 for the purchase of this truck for fleet. Approved.

HUNTING: Mention of due diligence on food plots for whitetails. NON LOCAL: NA MANAGER: Bid for the tree experts to remove 14 stumps was $350. Motion by Vota second by Hess to adjourn meeting to executive session at 9:35pm. Motion Meeting adjourned 9:50PM

COAL CITY AREA CLUB MEETING MINUTES FEBRUARY 9, 2010

The February 9th, 2010 meeting of the Coal City Area Club was called to order by President Mack at 7:00pm at the Coal City Library Community Room. ROLL CALL: BERTHEAUME, CARPENTER, DAVITO, HESS, MACK, MALLANEY, PICHON,

VOTA, BOLTE AND MANAGER UERKWITZ ABSENT: VANDUYNE, SISK, SHANNON MOTION BY Pichon, SECOND BY Bertheaume TO ACCEPT MINUTES FROM LAST MONTH’S MEETING WITH CORRECTIONS. APPROVED. A discussion was held if the treasurers report should be on the website. MOTION BY PICHON SECOND BY DAVITO TO REMOVE THE TREASURERS REPORT FROM THE WEBSITE. MOTION BY Davito SECOND BY Bertheaume TO ACCEPT TREASURER’S REPORT. APPROVED. MOTION BY Davito, SECOND BY Pichon TO PAY BILLS. APPROVED. MEMBERSHIP REPORT: NEW MEMBERSHIPS 4 FROM WAITING LIST 1 DIVORCE 2 CHILDREN OF MEMBERS 1 CERTIFICATES RETURNED 3 APPLICATIONS TO APPROVE 36 CHILDREN OF MEMBERS UNDER 22 - 3 CHILDREN OF MEMBERS OVER 22 FROM WAITING LIST - 21 WAITNING LIST - 11 TOTALS: 1450 LOCAL

1159 NON LOCAL 2609 TOTAL AS OF 1/31/2010

WAITING LIST: 590 Deb Fatlan said George McCabe brought in a water bill on a rental house in the district but lives in Morris currently. The board agreed when he moves back to Coal City he can put his name on the list again. Discussion on appropriate documentation for residency was discussed. Suggestions were: car registration, Drivers License, voter’s registration, credit card bill, Firearm Owners Identification , Union card, Com Ed bill, Gas, phone bill and a current child’s report card. Water bill, Post Office boxes and Real Estate Tax bill will not qualify. Future applicants must provide 2 documents as proof of residency and the secretary will determine the legitimacy of them. MOTION BY Pichon SECOND BY Davito TO ACCEPT MEMBERSHIP REPORT. APPROVED.

FLOOR Dave Elliott, LE 69, who after disciplinary action 3 years ago was barred from the club, requested to be reinstated to be able to join his family. He provided documentation from several doctors of medical rehabilitation.

RETURNED FROM EXECUTIVE SESSION AT 7:55PM. Mr. Elliot was advised that he will be allowed into the club with 1 yr probation providing he obtains a current letter from his doctor on his rehabilitation. However, any further disciplinary action take will result in revoking his family membership. Gary Planeta raised his concerns about closing the club roads in the spring. He represents fisherman that just want to reach water to fish. Pichon MOTIONED to accommodate the fisherman by establishing a key system on the back gate. Only the person issued the key can use it, it can not be given to someone else. A $50 deposit will be required for the key and needs to be returned after about a month. The manger will still have the option of shutting down the roads if needed. SECONDED BY Berta. APPROVED. The lock will be added when the sign is at the front gate that the road is closed and the fisherman will need to go to the office to get a key.

DISCIPLINARY

None

COMMITTEES AREA: N/A BYLAWS: MOTION BY Mallaney, SECOND BY Berta TO CHANGE THE BY LAW ARTICLE IV, SECTION 5 TO THE FOLLOWING: ARTICLE IV BOARD OF DIRECTORS AND OFFICERS SECTION 5 - Qualifications and Power of Officers All holders of elective offices must be directors and have served at least one year as a director. All officers shall perform the duties commonly associated with such positions and such other duties as may be assigned by the directors. The Recording Secretary shall keep a complete record of all minutes, reports and other records of the Club. The Financial Secretary shall receive, issue re- ceipts for and record all income and remit the same to the Treasurer for deposit in the banks, trust companies or other depositories as shall be designated by the Board of Directors. The Financial Secretary and Treasurer shall be bonded at the expense of the Club in the amount to be determined by the Board of Directors. THE BOARD OF DIRECTORS SHALL BE INSURED FROM ERRORS AND OMISSIONS AT THE EXPENSE OF THE CLUB IN THE AMOUNT TO BE DETERMINED BY THE BOARD OF DIRECTORS. Checks drawn against funds of the Club shall be signed by the Treasurer and one other officer. In the event of inability of the Treasurer to perform his duty, any two officers may sign. All bills in excess of FIVE Hundred dollars ($500.00) must be approved for payment by the Board of Directors. The Treasurer shall be required to submit a complete financial report to the annual meeting of the club. APPROVED. NOMINATING: N/A BUDGET: Budgets and projects were discussed for 2010.

BEACH: Vota is going to meet with life guards and Hess gave info about the Beach. Rose agreed to $600 for concession stand and lease. Rose was concerned about the fryers and those needs to be checked by the health department and fire department. MOTION by Pichon, SECOND BY Mallaney to accept Rose’s bid for $600. APPROVED CAMPING: N/A BOATING: N/A FISHING: N/A DOCKS: N/A GATES & SECURITY: Hess wants to get reflective tape on the gate, but it can’t be put on right now. WINTER SPORTS: N/A EQUIPMENT: Mack reported the new truck was purchased for 14,500 and the rear end was repaired. Uerkwitz is getting prices for nerf bar, seat cover and floor mats. Mack suggested we get paint for a little touch up. MOTION BY PICHON to get nerf bar, seat cover, floor mat and paint, SECOND BY DAVITO. APPROVED. It was agreed to get rid of the dump truck, Uerkwitz will get rid of that. Mack will contact Gary Lissy about the old tracktor. HUNTING: Friddle reported that Rodigero got 8 beavers out of the club and some were 60 pounds. There is a tree down that needs to be removed so they don’t start a nest there. Mack reported that he may do coyote’s next year . MISC: The revised letter for the membership to the club was review. Reference to payment arrangement will be removed. Motion by Bertheaume to change the letter from 6 months to 3 months motion failed for lack of a 2nd. Debbie Fatlan asked for a clarification if the 6 months also applies to child members. Since it is in the by laws it does. Bobbie Casanda has a handicapped sister 55 yr old questioned if she needs a membership. Consensuses is that she doesn’t need a membership and shouldn’t have a problem coming in with her brother. Mack reported that a culvert south of our back gate about 200 yards by the road drains the road into the club. Mack had a request that someone wanted to plant a memorial tree. Tom said he wanted to put a bench. It was the consensuses to have them talk to the manger as to placement and if it would be a tree or bench. Mack asked if anyone had a problem with putting a culvert around the dam to increase the overflow. This will be discussed at another meeting. MOTION BY Pichon, SECOND BY Davito TO ADJOURN MEETING. APPROVED.


March 9, 2010

The March 9th, 2010 meeting of the Coal City Area Club was called to order by Vice President Shannon at 7:00pm at the Coal City Library Community Room. ROLL CALL: BERTHEAUME, CARPENTER, DAVITO, FRIDDLE, HESS, MALLANEY, PICHON,

VOTA, BOLTE, SISK, BERTA, SHANNON ABSENT: VANDUYNE, MACK, FRIDDLE MOTION BY DAVITO, SECOND BY PICHON TO ACCEPT MINUTES FROM LAST MONTH’S MEETING. APPROVED. Mike Friddle joined the meeting at 7:05pm. Ken Mack joined the meeting at 7:10pm and took over the meeting. MOTION BY PICHON SECOND BY FRIDDLE TO ACCEPT TREASURER’S REPORT. APPROVED. MOTION BY DAVITO, SECOND BY BERTHEAUME TO PAY BILLS. APPROVED. MEMBERSHIP REPORT: NEW MEMBERSHIPS 9 FROM WAITING LIST 6 DIVORCE 0 CHILDREN OF MEMBERS 2 CERTIFICATES RETURNED 9 APPLICATIONS TO APPROVE 41 CHILDREN OF MEMBERS UNDER 22 - 8 DIVORCED - 2 CHILDREN OF MEMBERS OVER 22 FROM WAITING LIST - 7 WAITING LIST - 24 TOTALS: 1451 LOCAL


WAITING LIST: 520 Bonarek is on the list for approval and their son just turned 22 on 2/9/09 and wants to know if can join. Since they are not members, he must go on the waiting list. MOTION BY PICHON SECOND BY SISK TO ACCEPT MEMBERSHIP REPORT. APPROVED. Davito suggested that some concessions should be made for service men and women. Davito will look into proposing a by law change at the next meeting to making concessions for service man/women.

FLOOR

N/A DISCIPLINARY

None

COMMITTEES AREA: Shannon reported roads are messy but per Tom U. they are holding up better than last year but will depend on the rain. The fisherman will need to park on the road not on the grass. Deb should advise them when they pick up a key. 20 keys were made for the fisherman. BYLAWS: N/A NOMINATING: N/A BUDGET: Bertheaume wants to do more seed, but water/electric will come out of special fund. Carpenter suggested cutting sod out and then adding fill and then rolling back out. Budget was passed out and reviewed. BEACH: Vota met with the lifeguards and discussed a change in beach hours. Vota proposed some additional changes and the consensuses is to have the Beach open Saturday May 28 to June 17th 11-6 pm: June 18th to Aug 15th 10A-8P: Aug 16th to Labor Day 11-6 during the week and weekends 10A-8P. The hours will be in the newsletter and will be posted on the website. And will also be posted at the gate. Swim Lessons July 12th thru July 23rd. Vota met with Rose and she will be paying $600 and $500 deposit. We will sell back the fryers to Les Savage since they are not approved. A new fryer needs to be purchase that is in compliance. These will comply with the Fire code and the Health Department. Earl Allen said we have insurance for the concession stand. Motion by Vota to buy a fryer for $608 plus shipping. Seconded by Sisk. Approved Geese Away needs to be put in before the mating season. They have a money back guaranteed. Motion by Vota to purchase two geese away lights one for the swim beach and one for the ski beach for 400 each. Second by Davito. Approved. Vota met with Tom and painting needs to be done on the concession stand and posts that Tom will care for. Mack mentioned that people are grilling on the north of the concession stand. Since this is in the bylaws, new signs will be posted and this will be enforced. Hess brought to the boards attention that in the rule book, it describes the beach and references a map but it is not there. We will use this to define the beach area and add the map to the website and next rule book CAMPING: Bertheaume called Chamlin Engineering to get a quote on shooting the grade and then we will determine if what we can do to improve the westside of the camping area. She is going to get a new swing that needs to be replaced. Shannon explained there are 2 service poles in the SE section that are broke and need to be fixed by the boat dock on the east side. Mack will have Tom check and Shannon said he could fix them if needed. BOATING: Vota motioned to try the sand cleaner for a two week lease price of $1500 plus $325 shipping, and determine if we want to purchase it by the May 11th meeting Second Shannon. Approved. The lease price goes toward the purchase of the $11,000. This would be used to clean both the swimming beach and ski beach. The trial should be around May 1st and then we will know by the May 11th meeting. This would come out of the special funds if we purchase it. Possibly this could be leased to other clubs in the area also to recoup some of the costs. FISHING: Carpenter explained that fish are feeding on zebra muscles and the teeth are worn down. He saw a Northern and it looked good. DOCKS: N/A

GATES & SECURITY: Hess reported as soon as it gets warm will put reflective tape. The guards usually start on 1st of May, however, this will be evaluated again at the April meeting. Hess said there are signs around the club that can’t be seen. He will talk to Tom about fixing them up. Not sure where the boundaries are on Carper Rd. WINTER SPORTS: Bertheaume explained that most of the snowmobilers are not following the rules and the cost of the snowmobile insurance is $1300. There was only 1 paid permit last year and there were many more snowmobilers out there that were either not members or didn’t pay their fee. Many don’t currently follow the rules. Bertheaume recommended a by law change to eliminate them from the club. Hess explained that a few years ago snowmobiling was suspended and 40 people cam in at that time and wanted it. She will make a proposal for next month to remove it from the by laws. It was discussed if someone came in after the snowmobilers were restricted from the club, that non compliance would result in loss of membership or being arrested for trespassing. Currently 12 people have paid the fee, but no one has turned in their insurance. Hess and Vota were opposed to eliminating the snowmobiles. All others are in favor of eliminating. Bertheaume will bring in a by law change next meeting. Sisk turned $1480 in profit on 2/6, but didn’t get the semi load of clay birds with minioka. The Murph is on the 27th March. $20 to get in and get to shoot the program and everyone brings a dish and shoots more games. After they will clean up. EQUIPMENT: Tom will be putting plates on the new truck. Since the plates may cost $175, Mallaney motioned to put plates on the truck Davito seconded. Approved. Per Mack Broadway took dump truck for around $200. HUNTING: Shannon reported deer hunting was bad this year. Around 21st of March he will try to get the deer hunters together and discuss what needs to be done such as food plots, eliminate buck only or planting fruit trees. There will be a lot of work and we don’t expect Tom to do it. He hopes to have some solution. MISC: American Lung Association Bike A Thon request to camp July 24th , Saturday over night Motion to allow them to use the club by Davito, Seconded by Bertheaume. Approved Mack reported that Mr. Elliot presented his documentation his is back in on probation. Burla paid for the farm. Ceco took water samples and Mack recommended that we do that also around the club. Mack will do more research to determine what CECO got and what a base line check would include. Tim said they have some extra work in the wetland area to do from the pipeline. There is quite a bit of dirt, south of campgrounds. Burla doesn’t want us to sign off until the crops are in. But the pipeline representative has not called back. Vota reported that the treasurer’s report was removed from the website, but wanted to know what to replace it with. Executive minutes should be removed. Vota will care for. CARPENTER MOTIONED TO GO INTO EXECUTIVE SESSION SECONCED BY MALLANEY. APPROVED. REGULAR SESSION April meeting will be April 20th due to tax session. All information for the newsletter needs to be brought in to Debbie. MOTION BY PICHON, SECOND BY BERTA TO ADJOURN MEETING AT 9:15PM. APPROVED.


April 20th, 2010

The April 20th, 2010 meeting of the Coal City Area Club was called to order by President Ken Mack at 7:00pm at the Coal City Library Community Room. ROLL CALL: BERTHEAUME, CARPENTER, DAVITO, FRIDDLE, HESS, MALLANEY, PICHON,

VOTA, BOLTE, SISK, BERTA, SHANNON ABSENT: MALLANEY MOTION BY Pichon, SECOND BY Shannon TO ACCEPT MINUTES FROM LAST MONTH’S MEETING. APPROVED. MOTION BY Bertheaume SECOND BY Davito TO ACCEPT TREASURER’S REPORT. APPROVED. MOTION BY Davito, SECOND BY Carpenter TO PAY BILLS. APPROVED. MEMBERSHIP REPORT: NEW MEMBERSHIPS 33 FROM WAITING LIST 25 DIVORCE 1 CHILDREN OF MEMBERS 7 CERTIFICATES RETURNED 17 APPLICATIONS TO APPROVE 17 CHILDREN OF MEMBERS UNDER 22 6 CHILDREN OF MEMBERS 1 WAITING LIST 8 DIVORCE 2 WAITING LIST - 531 TOTALS: 1471 LOCAL


WAITING LIST: 531 MOTION BY PICHON SECOND BY SISK TO ACCEPT MEMBERSHIP REPORT. APPROVED.

FLOOR

Mike Martis questioned drainage of club and if we have to allow flow out of the club. Also asked if someone was dumping weed killer because of noticeable lack of weeds. We do have to maintain flow through club and we do NOT dump weed killer.

DISCIPLINARY NA

COMMITTEES AREA: Planning on ordering some larger gradation stone so back roads will hold up better. Tom did a great job grading the roads. Terry Radar hurt his arm. Tom suggested we need to rebuild the flower beds. Pipeline company has yet to restore their construction easement space. Burla has ~20’ of field tile to be replaced. BYLAWS: Discussed (B1) add to section 4 tabled until next month. Annual dues for over 65 still lcoked in to $150/yr minus special fees. NOMINATING: N/A BUDGET: Budget was passed out and reviewed. BEACH: Beach sand seiver will be here 5/1 for 2 wk trial. We can send $ once we like it. Fryer received for concession stand. Rose is signing the lease. Open/closed will be posted at the gate. Pontoon boat needed a new motor. Motion by Friddle second by Pichon to allocated $6000 for new motor chosen by Tom. Geese away are up and running at both beaches. Nikki Papesh has a list of guards to be hired. 1 of the lifeguards from last season filed for unemployment. We have the option to protest. We gave our leftover lifeguard applications to ceco. CAMPING: Quotes to design a grading plan came in at $14k and $8k. VanDuyne and Berthaume to meet and do some preliminary ditch grade checking. Gradall and a man for day is $1500. Berthaume motioned for $3k to spend on drainage issue second by Pichon. BOATING: NA FISHING: .Buying clamps for the fish cages. Raising hybrids, looking for perch, fish are hard to find now. Fall walleye and smallmouth orders are in . Minnows are coming. Georgia Giants were unimpressive and will be discontinued. DOCKS: 5 docks on east side given out. GATES & SECURITY: Guards started up this Friday/Saturday. Full time coverage starts soon. All stolen gate cards to be shut down. WINTER SPORTS: Due to lack of solvency for snowmobile insurance a snowmobiling not allow policy will go into effect this season. Trap shoot season has completed. EQUIPMENT: We need to cross reference equipment list with insurance to make sure all equipment has coverage. Tractor is worth $5k if it is running. HUNTING: Coyote season stopped January 17th. MOTION BY PICHON, SECOND BY BERTA TO ADJOURN MEETING AT 10”08PM. APPROVED.


May 11th, 2010

The May 11th, 2010 meeting of the Coal City Area Club was called to order by President Ken Mack at 7:00pm at the Coal City Library Community Room. ROLL CALL: BERTHEAUME, CARPENTER, DAVITO, FRIDDLE, HESS, MALLANEY, PICHON,

VOTA, BOLTE, SISK, BERTA, SHANNON ABSENT: CARPENTER, MALLANEY, SISK MOTION BY SHANNON, SECOND BY BERTA TO ACCEPT MINUTES FROM LAST MONTH’S MEETING. APPROVED. MOTION BY VOTA SECOND BY SHANNON TO ACCEPT TREASURER’S REPORT. APPROVED. MOTION BY BERTHEAUME, SECOND BY PICHON TO PAY BILLS. APPROVED. MALLANEY added $37.46 for corners for fish cages. MEMBERSHIP REPORT: NEW MEMBERSHIPS 20 FROM WAITING LIST 14 DIVORCE 2 CHILDREN OF MEMBERS 22 CERTIFICATES RETURNED 3 APPLICATIONS TO APPROVE 1 CHILDREN OF MEMBERS 1 WAITING LIST 0 DIVORCE 0 TOTALS: 1483 LOCAL


WAITING LIST: 534 MOTION BY SHANNON SECOND BY VOTA TO ACCEPT MEMBERSHIP REPORT. APPROVED.

FLOOR

Counselor Tira addressed club regarding financing of the club. Drainage issues with CECO water. Due to the fact that financing is limited we might consider forming a water reclamation district with CECO and Minors to help gather water for the municipalities. There could be a water crisis in 20-25 years. Market rate is currently ~$1.59/gallon. Claypool v. CECO Ceco has 1 drain tile draining into it from the farm field to the north. White deer subdivision wants to run another one. This could be a future issue for the club with future developments. Atrizene levels are already high from farm run off. Tom to order stone for next week’s proof roll. He bought 20 boards for flower beds.

DISCIPLINARY

NA

COMMITTEES AREA: Tom to order stone for next week’s proof roll. He bought 20 boards for flower beds. Meals on wheel picnic is scheduled for June 22nd-most are members. Stickers go out next week. $305 quote to remove tree from ditch. Motion by DAVITO second by MALLANEY to do this work. BYLAWS: Snowmobiles will no longer be allowed in club do to lack of solvency of insurance premium. Premium is supposed to be covered by snowmobilers contributing $20/sled. Only a few paid this year. Until further notice snowmobiling is not allowed Motion by DAVITO second by BERTHEAUME. NOMINATING: N/A BUDGET: Budget was passed out and reviewed. BEACH: Rose is prepping to sign the lease and open up. Raft removed and getting cleaned. New carpet to be installed by Ken’s Pontoons. Raft needs a new ladder. Motion by VOTA second by HESS to install new carpet on raft <$1000. Pontoon boat was $5400 for new controls, power trim, and motor. CAMPING: BERTHAUME and VANDUYNE shot elevations of drainage ditch. JK Enterprises submitted pirce to scarify the ditch/excavate to create drainage for camping area. 2 days work. 2nd price requested. Spoils to be dumped at junk pit roadway. Motion to spend up to $3700 on this work by DAVITO second by BERTHAUME. BOATING: Beach cleaner works great. Sieves down to 4”. Minors might be interested in hiring us to do their beaches too. Still owe ~$9000. Comes from other projects budget. Motion by VOTA second by PICHON to use a labor/equipment rate of $50/hr for this machine. FISHING: Kids tournamane is June 5th. 1000 lbs of catfish orderd at $1.65/lb. Fish for cages coming next week. 7500 blue gills, fish food ordered along with soybean meal, and alphalpha spread. DOCKS: Gave out 5 docks a month ago. Nelson installing a new dock. GATES & SECURITY: Full time started previous Friday. There is a new hire on days. WINTER SPORTS: Picnic is scheduled for 1st Saturday in August. Trap shooting season is over. Walking trails need to be maintain. VANDUYNE to give contact that is working at local clubs to Tom. EQUIPMENT: Pontoon boat was $5400 for new controls, power trim, and motor. HUNTING: Deer hunting-plot fertilizing under way. Seeding this weekend. Ground looks fertile. NON LOCAL: NA MOTION BY VOTA, SECOND BY BERTA TO ADJOURN MEETING AT 9:08PM. APPROVED.

COAL CITY AREA CLUBMEETING MINUTES

June 8th.2010

The June gth, 2010 meeting of the Coal City Area Club was called to order by President Ken Mack at 7:00pm at the

Coal City Library CommunitY Room.

ROLL CALL: BERTHEAUME, CARPENTE& DAVITO, FRIDDLE, HESS, MALLANEY' PICHON'

VOTA, BOLTE, BERTA, SHANNON

ABSENT: SISK

MOTION BY CARPENTE& SECOND BY HESS TO ACCEPT MINUTES FROM LAST MONTH'S MEETING'

APPROVED.

MOTION BY PICHON SECOND BY SI{ANNON TO ACCEPT TREASURER'S REPORT' APPROVED'

MOTION BY SHANNON, SECOND BY PICHON TO PAY BILLS. APPROVED.

MEMBERSHIP REPORT:

NEWMEMBERSHIPS IIFROM WAITING LIST 9DIVORCE OCHILDREN OF MEMBERS ICERTIFICATES RETURNED 4

APPLICATIONS TO APPROVE 8CHILDREN OF MEMBERS 6WAITING LIST 2DIVORCE O

TOTALS: 149I LOCAL1I57 NON LOCAL2648TOTAL AS OF 5/3112010

WAITING LIST: 534

MorIoN By CARpENTER sEcoND By MALLANEy ro ACCEPT MEMBERSHIP REPORT w/ correctSons

Brian Clifford was listed twice and Greg Novak had incorrect birth date" APPROVED'

Ditch regarding bids have been shelved untilbids disqualified.

FLOORth" futt *til scope of work is more clearly defined'

DISCIPLINARY

All

NA

COMMITTEES

AREA: Mention of renting a side mower ot p*"h"tt"g "ne

to cut along the roads' fishing pond'

walking paths etc. VanDuyne gave mower contractor contact info to Tom. Pipeline signed an

ugr".*".rrt for static electricity easement. Burla gets another year to pay because of compaction

of backfill. Drainage tile in front is still exposed. Carbon Hill homecoming will be borrowing

\_, picnic tables again this year.

BYLAWS: Carpenter to draw up bylaw for insurance requirements for pontoons.

NOMINATING: N/A

BUDGET: Motion by Sisk second by Davito to switch liability coverirge to Scottsdale Insurance along withchanging coverage to 2 million. Brad Trotter and Associates shopped the market for more competitive rates.

Budget was passed out and reviewed.

BEACH: Nikki Papesh-people are not happy about hrs of operation. She counted 106 people at beach at 6 pm.IIrs. need to be extended on Memorial day weekend. A lot of first aid getting administered. A woman tripped overa heaved walk crack. It needs repair. Chicago Crew called about cracks at beach house epoxy floor. New oarsneeded for lifeguard boat. A stainless steel bucket was purchased for Rose ($60).

CAMPING: Speed sigrr slowed people down in the campground. Donna to get a price to purchase one for the club.

BOATING: 7 people appear to have no insurance on their boat. They will be contacted. Back boat launch needsattention across from the under 16 pit.

FISHING: Fishing derby was successful. Vota requested photos for the website. Ordered walleye/smallmouth forfall. Alphalpha being dumped in lakes.

DOCKS: 18 people to be contacted-I4 on west side for damaged docks. 8 are from last year that still haven't beenchanged. 6 have no club #s. Concrete dock on north side is falling in the lake and needs attention.

GATES & SECURITY: Question of if we need another person on the gate on holiday weekends.

WINTER SPORTS: Picnic is in process.

EQUIPMENT: Everything running fine.

HUNTING: 49 people submitted deer lottery cards. August will have another deer hunting meeting.

NONLOCAL: NA

MOTION BY VOTA, SECOND BY BERTA TO ADJOURN MEETING AT 9:08PM. APPROVED.


July 11th, 2010

The JuLY 11th, 2010 meeting of the Coal City Area Club was called to order by President Ken Mack at 7:00pm at the Coal City Library Community Room. ROLL CALL: BERTHEAUME, CARPENTER, DAVITO, FRIDDLE, HESS, MALLANEY, MACK, PICHON,

VOTA, BOLTE, SISK, BERTA, SHANNON ABSENT: CARPENTER, DAVITO, MALLANEY, SISK MOTION BY BERTHEAUME, SECOND BY FRIDDLE TO ACCEPT MINUTES FROM LAST MONTH’S MEETING. APPROVED. MOTION BY SHANNON SECOND BY PICHON TO ACCEPT TREASURER’S REPORT. APPROVED. MOTION BY SHANNON SECOND BY BERTHEAUME TO PAY BILLS. APPROVED. MEMBERSHIP REPORT: NEW MEMBERSHIPS 7 FROM WAITING LIST 2 DIVORCE 1 CHILDREN OF MEMBERS 4 CERTIFICATES RETURNED 0 APPLICATIONS TO APPROVE 11 CHILDREN OF MEMBERS 9 WAITING LIST 1 DIVORCE 1 Joshua Hume needs to be reviewed for disciplinary reasons. Katelyn Christ in the child of Tom and Connie Christ LC120 with a birth date of 1/15/90. TOTALS: 1494 LOCAL


WAITING LIST: 548 Christine Gens-NL appeared on Under 22 June Membership report but was not on the May applications to approve. MOTION BY SHANNON SECOND BY BERTA TO ACCEPT MEMBERSHIP REPORT. APPROVED. Van Duyne mentioned we should scan the waiting list and put it on the website for all to view. Along with other waiting lists e.g. duck hunting, skiing, docks etc.

FLOOR

A small group of Prairie Oak Estates Residents (development on north east corner of club) spoke about their current situation with annexation into Coal City. Club reiterated that we did NOT give easement to Coal City to get to Prairie Oak Estates. Mention of requiring a swimming test prior to allowing one to swim to the big raft. This was the previous policy.

DISCIPLINARY Marc Olson (LO72) received a suspended membership for 3 months due to excessive speed in the back of the club by the under 16 pit. Caroline Ulivi (LU25) received 3 month suspension of membership due to friends swimming in mass in skiing area.

COMMITTEES AREA: Mention of adding another light to campground playground for safety reasons. Van Duyne to explore pricing. Berthaume had pricing for a speed radar sign of $1900 for a plug in version, battery 3 day version $2700. Berthaume will look into speed bumps also. BYLAWS: Page 8 forfeiting section 6 $15 penalty. Default of dues on March 1st the following year for membership. If membership is still in default after 1 year after penalties he will forfeit his membership all $ for certificate and land improvement fund. NOMINATING: N/A BUDGET: Beach budget corrected to $5437 CRP letter was revied. Budget was passed out and reviewed. BEACH: State Water testing passed with an A+. Small rafts to get recarpeted. 90 people are signed up for swimming lessons. Payphone company wanted a 3 year commitment. A regular phone was cheaper with restricted long distance. Vota wants to add long distance in order to call cell phones since some cell phones are non local calls. New phone is inside guard shack. Beach has high occupancy rate. CECO is interested in renting the sand sieve machine. CAMPING: Another area for camping proposed. North of road east of sheds. Berthaume wants to import more dirt for SW corner of campground. This project is planned for the fall. BOATING: Mention of adding boat stickers after insurance is received. FISHING: NA DOCKS: 4 docks still have no area numbers. These are repeat offenders. They’ve received 3 letters in 2 years. PICHON to follow up one more time. South boat ramp dock has an 8” plank connecting dock to ground-this needs improvement for safety. GATES & SECURITY: Installed remote gate operator for guard shack. Hess to check into new paint for gates, a reflective type. WINTER SPORTS: Picnic is Aug 7th-the pig has been ordered. EQUIPMENT: NA HUNTING: Food plots doing great. Possibility of looking into controlled burns NON LOCAL: NA MOTION BY VOTA, SECOND BY BERTA TO ADJOURN MEETING AT 9:08PM. APPROVED.

Coal City Area Club Meeting Minutes August 10th, 2010

The August 10th, 2010 meeting of the Coal City Area Club was called to order by President Ken Mack at 7:00 p.m. at the Coal City Library Community Room. Roll Call: Berta, Bertheaume, Davito, Friddle, Hess, Mallaney, Mack, Pichon, Sisk, Shannon, VanDuyne, Bolte and Manager Uerkwitz. Absent: Carpenter and Vota. Motion by Pichon, second by Shannon to accept minutes from last month’s meeting. Approved. Motion by Shannon, second by Bertheaume to accept Treasurer’s Report. Approved. Motion by Friddle, second by Sisk to pay bills. Approved. Membership Report: New Members – 9 From Waiting List – 3 Divorce – 1 Children of Members – 5 Certificates Returned – 3 Applications to Approve – 7 Children of Members – 7 Waiting List – 0 Divorce – 0 Joshua Hume needs to be reviewed for disciplinary reasons and is to appear at the next meeting. Correction to report: Katelyn Christ is the child of Tim & Connie Christ, LC 120 – Born 1/15/90. Total: 1498 Local

1163 Non Local 2261 Total os of 7/31/10

Waiting List: 554 Motion by Shannon, second by Sisk to accept Membership Report. Approved.

Floor Joe Gasparich was present to ask that his son, William, be allowed to join Club. Joe’s handicapped son, William was able to join on 4/4/07 at the age of 47. Joe then dropped his membership and was issued a refund. Joe’s other son, William, was not able to join when his name came up in 2010 because his father had dropped his membership in 2007. Loss of membership upheld due to bylaws and precedence.

Disciplinary Danielle Gubelman (LG 108) and Chris Vota (LV 76) were caught speeding in the campground. Three month suspension given to Danielle. Vota is suspended until appearance in front of the Board.

C.C.A.C. Mtg. Minutes – 8/10/10 – Page 2

Committees Area: Motion by Pichon, second by Shannon to explore electrical upgrades to campground, in house, verses outside contractors. Board reiterated that dumping of recycled concrete is still not allowed. Prairie Oaks appears to still be going through the procedure to annex into Coal City’s city limits. ByLaws: Changed last bylaw amendment to 1 year in lieu of 2 years and March 1st as the due date. Nominating: N/A Budget: Budget was passed out and reviewed. Beach: Exploring exhaust hoods for concession stand. Tom to check with health department for requirements. Tarps bought for the raft. Exploring buying a hose to wash down the concrete in lieu of sweeping. Beach house is getting painted. 100 children were signed up for swimming lessons. Beach hours are revised to 8/16 – 9/3 – 11a.m. to 6 p.m. and 9/4 – 9/6 – 11 a.m. – 8 p.m. Camping: Bertheaume to be allocated money to analyze current electrical grid for campers. Boating: N/A Fishing: N/A Docks: One person dropped out of the list. Next person in line coming off. Gates & Security: Some youth cards are not signed, lack photos, and are not laminated. Youths are also coming back the next day to get cards. Hess working on a bylaw regarding youth card issues. Guards to run steady until next meeting. Winter Sports: Buying clay birds soon for trap shoot. Oct. 9th is Karaoke appreciation night at big pavilion. Equipment: Manager’s truck needs a new tailgate ($300), new seat ($300), new tires ($700). Motion by Pichon, second by Friddle to buy these. Old F150 to get junked. 104k miles on Tim’s 2002 truck. Mack to check into finding a mechanic to fix various equipment. Hunting: Duck Hunting meeting is Aug. 27th @ 6 p.m. @ north pavilion. Deer meeting was 8/2/10 – 8 no shows. Shannon looking into spray to keep weeds down. Clover growing strong at food plots. Apple trees got wired. Deer using plots already. 2/3 of plots are on Area 7. Mention of a possible bounty on coyotes being issued by Grundy County. Non Local: N/A Motion by VanDuyne, second by Berta to adjourn meeting at 9:11 p.m. Approved.

coAL cryY AREf{.SLUBMEETING MII\UTESSEPTEMBER 14.2O1O

ROLL CALL: BERTHEAUME, CARPENTER, DAVITO, HESS,MACK, PICHON, FRIDDLE, SHANNON, VOTA, BOLTE,AND UERKWITZ.

ABSENTI BERTA, MALLANEY, SISK VANDUYNE

MOTION BY PICHON, SECOND BY HESS TO ACCEPT MINUTES FROM LASTMONTH'S MEETING WITH FOLLOWING CORRECTIONS:

Membership Report:Katelyn Christ is the child ofThTom

Total: 2261 Totalos. ils

Disciplinary:Chris Vota LY NV76

By Laws:Changed last By Law amendment to I year in lieu of 2 years and March I't as the duedate (added) and will be voted on at the September meeting,

Equipment; Ti#s Tom's 2002 truck.

APPROVED.

MOTION BY DAVITO SECOND BY FRIDDLE TO ACCEPT TREASURER'SREPORT. APPROVED.

MOTION BY PICHON, SECOND BY BERTTGAUME TO PAY BILLS. Question onwhat Farm Plan Equipment is for, it was determined that it is the bill for mowerequipment repair from Hogan Walker but the invoice is under Farm Plan. APPROVED.

MEMBERSHIP REPORT:NEW MEMBERSHIPS 4FROM WAITING LIST 1CERTIFICATES RETURNED 1APPLICATIONS TO APPROVE 11Josh Hume attended the meeting to discuss previous suspension and explained anyfirther problems could loose his membership.

TOTALS: 1500 LOCAL 1164 NPNLOCAL2664 TOTAL AS OF 08131/2010

WAITING LIST: 559

MOTION BY CARPENTER SECOND BY PICHON TO ACCEPT h4EMBERSHIPREPORT. APPROVED.

rLoo.BN/A

DISCIPLINARYGerald Studyvin NH 157 for speeding was suspended from club for 3 months from9l4ln.

A discussion took place on the others that speed, the guards disregard for someinfractions on labor day weekend and the gravel road speed limit. Tom will put up a 5MPsign.

Jacob Schmiu NS 287 did not attend the meeting, Sonny explained that he disregardedthe gate guard authority and his card will be deactivated immediately until he comes to ameeting.

COMN,IITTEESAREA: Mack reported Pheasant's Forever request strip mowing. Mack will check onmowing.

BYLAWS: Discussion on by law change on page 8 under Penalties Section 6If the member is"still in defoult on dues, assessments, and penalties after I yr as of March1't, he will be sabject toforfeiture of his membership and all monies for the certiJicateand land improvement fund.

MOTION BY FTiddIE SECONDED BY DAVitO TO ADOPT TIIE BYLAW CHANGEABOVE. APPROVED.

This will be included in the by law changes in the newsletter.

Vota also explained that she was compiling a list of by laws changes for the website andthe minutes wqre rmclear she will meet with Mack to review before the nextmeeting.

(Also see under Gates and Security for another bylaw proposal.)

NOMINATING: Four people are up this term, Hess, VanDuyne, Shannon, Berta. Theyneed to let the board know if they will be running again by the October meeting.

BUIIGET: Berteaume questioned the Cautping Permit charge. This will be looked into.

Bf,ACH: Tom will get carpeting for the small rafts at the beach this season but will putit on next vear before the season.

MOTION MADE BY VOTA TO RECARPET T}IE SMALL RAFTS SECONDED BYFRIDDLE. APPROVED

Rose will complete the cleaning by the end of Sepember. She asked if she will be ableto come back. It was deterrrined thal aftq the inspection, we will vote on it at theOctober meeting.

CAMPING: Bertheaume reported that she wants to use her budget and area money tohire Tony Gagliardo and Todd Washburn to check a grouuding issue on the post andbring all existing electric up to snuffaud at pavilion. It will remain 30 amp service.

MOTION BY BERTHEAUME TO SPEND UP TO $5OOO TO HIRE TONYGAGLIARDO AND TODD WASTMURN TO WORK ON THE CAMPGROLTNDELECTRICITY ONLY AS NEEDED SECONDED BY FRIDDLE. APPROVED.

The ditch will be worked ot in the spring.

BOATING: Sla]om course was taken out 9/10/10. Tom was asked to wait and clean thebeach next spring.

FISIIING: Tom reported that the kids fishing dock has been sealed.

Carperrter was having trouble with blue gills due to the hot weather, he pumped somecooler water but it was too little to late and lost 200-300 but still have 6-8 " walleye andsmall mouth coming and minnows. There are G7000 blue gills that will be let go afterthe last bactch of food is used. Also there are 6000 walleye and 500 small mouth bassordered.

Carpenter reported that Mallaney had a family picnic in middle pavilion and there waswater laying in there when it is raining and it was slippery. He recommended that maybeit needed to be painted with some sand paint.

DOCKS: John Pichon had a case with a divorce where the wife got the membership andwanted to verify that she would get the dock also. Since the ex did not get a membershipand the membership is the wife's, the consensus was that the dock belongs to the wife.

GATES & SECURITY: Mike Hess looked at the air condition at the guard shack and itneeds to be tilted for drainage. Hess also requested that the floor be painted with epoxypaint and the heater in the bathroom be connected. Also, plywood is needed behind thefridge. The phone jack needs to be mounted to eliminate the static on the phones at theguard house. Tom will clean and care for dwing the week after the guards are gone. Theguards will continue thru the weekend of 9/18 then there will be no coverage during weekuntil Fridays at 3p until Sunday llp until the weather turns cold.

Mike has several youth cards that have not been picked up. Mike gave the cards to Deb tocall the parents so they will knowthey are in violation of the rules. Mike distributed

some proposed rules for youth cards and curfew and it was discussed that some verbiageon exceptions was needed for camping and fishing tournarnents. Mike will make themand bring them to the next meeting. (See Attachment)

Hess discussed some savings on the phone bills and possible changes, VotalDebbieFatlan cautioned about making changes to the DSL and to talk with an actual technician.Hess will check further on the lines at the guard shack and house.

WINTER SPORTS: Rick is going to buy clay birds again.

EQUIPMENT: Tom reported that he could not find a new seat for the truck and tailgaterepair due to the cost of $700 for just the seat and will get a pro net for the tailgate. Tomwill make due with the seat and the tailgate. Shannon will check for further on the seat.

IIUNTING: Carpenter offered to trap coyotes after fox season. The trapper, Rodegeroosaid that he is worried about the dogs. Coyote season is Jan 15fr thru Feb 20ft, but needto be confirmed. Mack and Carpenter will check about the dates, and determine how tonotiff people that trapping will be taking place.

Duck seasofl opens the Oct 30tr for 60 days but is still subject to change.

Mack had a request for a youth hunt on Oct 23'd and24ft before the normal season fromMr. Olson which would require the back of the club to be closed.Mack will call Olson and advise that the youth hunt was not approved.

Shannon reported deer stands were being put up and the sign in area will be set up at theguard shack before Oct lst. He also reported that there is a beaver near the dam. Thetrapper will be brought in.

President's Report: Mack reported on the Enb'ridge pipe since the oil leaks up northand Carpenter stated that he observed them checking the pipes.

MISC: Mr Friddle question a letter that was written by Attorney Tira about the claypoolefforts to reestablish a drain tile and ditch. Discussion ensued on where the drainageflows and whether or not there was a ditch there before. Davito questioned why the letterwas not shared with the board at the August meeting, Mack stated he was providingupdates. Friddle stated if there is an environmental study done, then everything willhave to be put up to snufffor all the clubs. It was stated that we have already voted to notbe involved.

MOTION BY MONTY, SECOND BY PICHON TO ADJOURN MEETING.APPROVED.

COAL CITY.AREA CLUBMEETI{G MINUTES

October 12.2010

President Ken Mack called the October meeting of the Coal City Area Club to order at 7:02PM at the Community Room inthe Coal City Library.

ROLL CALL: BERTA, BERTHEAUME, CAR}ENTER, DAVITO, HESS, MACK, MALLANEY, PICHON,SHANNON, SISK, VOTA AND BOLTE

ABSENT: FRIDDLE, VANDUYNE, AND UERKWITZ

Mr. Uerkwitz arrived at 7:09P.M.

MOTION BY Davito, SECOND BY Shannon TO ACCEPT MINUTES FROM LAST MONTI{,S MEETING With thEfollowing corrections:

HUNTING:Duck Season opens *e Oct 30|tMr. eh€ft changed to Onsen

APPROVED.

MOTION BY Pichon SECOND BY Bertheaume TO ACCEPT TREASURER'S REPORT. APPROVED.

MOTION BY Mallaney, SECOND BY CarpenterTO PAY BILLS. APPROVED.

MEMBERSHIP REPORT:NEW MEMBERSHIPS 7

FROMWAITINGLIST OCHILDREN LINDER 22 7

CERTIFICATES RETURNED 3APPLICATIONS TO APPROVE 4

TOTALS: 1503 LOCAL I 165 NON.LOCAL 2668 TOTAL AS OF 9/30n0rc

WA,ITING LIST: 561

MOTION BY Pichon SECOND BY Carpenter TO ACCEPT TI{E MEMBERSHIP REPORT WITH 3 APPLICATIONSAND TO HOLD GERALD STUDYWN'S APPLICATION UNTIL DECEMBER AT WHICH TIME HE WILL NEED

TO APPEAR BEFORB T}IE BOARD BEFORE HIS APPLICATION WILL BE APPROVED. APPROVED.

FLOOR

NIA

prscqI/INARYChris Vota was to appear before the board for speeding, however he lives in Omaha and was unable to appear before the

board. It was determiiled to give 3 months suspension as of 10-12-2010.

Jake Schmitt LS 287 explained he came to the gate with a new truck and didn't want the guard to write on his truck and the

guard explained that he would either write on the truck or he would have to leave. Jake gave him his driver's license and

iolrl himio contact the manager and proceeded into the club. On his way out, he talked to Tom the manager and there were

some choice words during the meeting. He apologized for going through the gate and disrespecting the guard's authority.

Mack explained that there are rules that need to be followed.

Shannon moved to go in to executive session, seconded by Carpenter. Approved.Back to open session:Mack explained that Jake is suspended for I yr and he will have to appear before the board in Nov 201l.

COMIVtrTTEESAREA; Shannon nothing to rePort

ByLAWSI Mike Hess explained that the by law proposal regarding curfew will be tabled until fhe noxt meeting.Mack and Vota went tfuough the by-law changes to clariry the exact wording and recommended that we r+ approve the

bylaws attheNovember meeting thatwere distributed to each member. (Atfachment)

NOMINATING: Mack questioned who is running again, Shannonn yesn HesS, no, Berb maybe, Van Duyne unkno*n"The board needs to nominate some people at the next meeting before December l*t according to the bylaws.

BIIIIGET: Vota compiled a budget document with Berta and it was reviewed.

BEACH: Vote asked Uerkwitz if the concession stand inspection was ok and he said it was perfect. Vota motioned toreturn Rose Mehochko's deposit and to approve her to run the concession stand for next year, seconded by Pichon.Approved

Uerkwitz is looking into getting a fan over the grill to help remove the heat ftom fte grill.

CAMPING: Uerkwitz got the breakers and Todd will get the rest of fie supplies. There were 75 campers last weekend.

Bertheaurne will spread Olrt ana seed after the campers have pulled out. Trees have been marked for removal and there is

an issue with the Boy Scouts since they planted them. They are too big to move. Some of the cofionwoods will bereplaced and the drainage will be addressed in the spring.

BOATING: Vota has been tying to get Com Ed to discuss the west leg of the pit to reinstate skiing. She has talked to

two lawyers that gave free consultations and they recommended hiring an englneer to give &eir professional opinioa on the

erosion. She did that and fiere will be a bill for about $350 next month. Vota explained the next step would be to hhe a

lawyer to send a letter to CE about our rights and engineer's fmdings to get them to oome to,a compromise-Vfaftaney explained trat there was a letter &om 1992 from CE that talked about the erosion issue then and the club decided

to do no6ing. Vota explained that skiing was being done in the 1950's before Com Ed purchased the railroad property and

well before the towers wae erected and that responsibility for all, if not most, of the erosion should be CE's responsibility

according to the lawyers. Carpenter was concerned about the erosion between the towers also. Shannon discussed what

happened a few years ago wd drat CE saned that the club would have to pay for any morg repairs,Vota motioned to spend the balance of her budget on legal council, seconded by Sisk. NOT APPROVED

Discussion continued about the Right Of Way and the work that was already done around the towers-

Vota motioned to spend her money to get legal action and will bring the letter to dre board l't. Seconded by Sisk. Not

Approved.

1'ISHING: Carpenter reporfed that people are still catching fistr, Uerkwitz stated that he was late because somoone just

caught a 9 pound bass, north of the beach and wanted a camera. Someone else caught a 28" northern near dre beach also.

DOCKS: Nothing to report

GATES & SACURITY: Hess reported that Uerkwitz got a quote to do the floor in the guard house of $1400, however,

that is high and since it doesn't get wet, epory paint was discussed as an alternative. Guards are still wo*ing today

because the campers are leaving.

WINTER SPORTS: Sisk reported the birds are on order and will sta( Friday after Thanksgiving and will run a league.

The g.ap shoot pavilion is stili an issue with the water standitrg and not draining. It was discussed possibly grinding the

concTets to drain the water. U€rkwitz will work on it and will paint the walls.Uerkwitz wanted to know what to do about ice-skating since the water is very low at the pond. Several options were

discussed and itwas determined if there is no wder fhere is no skding

Signs will be put up stating no snowmobiling. Uerkwitz recommended that we get about 10 signs and place them around

thi club. Bertheaume made a motion to purchase I no trespassing sigrs and E no snowmobiling signs &at will be placed

permanently around the club, seconded by Shannon' Approved'

Mack suggested dropping 6ees to block ATVs and snowmobilers. Different areas wer€ discussed and different options to

confol trespassing bY ATVs.

Uerkwitz called Dave Piper who runs a factor wifi a boom on it. He would be available later to clear brush in the backalong the road. Discussion ensued about purchasing a used one, using chemical to eliminate it or hiring the work,Uerkwitz will get some estimates.

EQUIPMENT: Shannon checked on the seat for Uerkwitz's truck, rrhich is no longer available. He did fmd ssveral online from $700-1200; however, they were not any better than the one he has. Uerkwite will check with the business inSeneca that can fecovet his seat.

IIUNTING: Shannon reported that deerhunting started Oc1 ls everything is going well and 4 doewere already killed thisyear. Mallaney stated duck season starh Oot 30ft to Dec 29tr. Goose season starts Oct 30e for the 1* weekend then shutsdown for 2 weeks and then starts again until the end of January. The club has received their permit ftom the state.

MISC: Mack reported that Com Ed would be raising the lines in the next 2-3 weeks.

Mack had received a request fiom the JR Woman's club to sponsor a walkathon on April 8t wiffr the proceeded going tocharities. More info was needed and there was a concern about the spring road closures.

Mack reported that the field tile that runs east and west is plugged near the guard shack. Mack will check into the cost offixing or replacing.

The flag in the back has been taken down.

Mack questioned if someone could leave his or her fishing bod since he doesn't have a truck to pick it up and not pay thefine. It was determined that he needs to remove his boat and follow the rules.

Uerkwitz received a call that fheir father, who is a member, died and questioned what happens to dto 15 yr old son'smembership. The bylaws state that the membership can go to fie legal guardian until he arns 1?. They would have to payfie membership dues until the son becomes eligible.

MOTION BY Pichon SECOND BY Bertheaume TO ADJOURN MEETING at 8:55PM. APPROVED.

COAL CITY AREA CLUB MEETING MINUTES NOVEMBER 9,2010

President Ken Mack called the November 9th, 2010 meeting to order at 7:00PM at the Community Room in the Coal City Library. ROLL CALL: BERTA

BERTHEAUME, CARPENTER, DAVITO, FRIDDLE HESS, MACK, SHANNON, VOTA BOLTE, UERKWITZ

ABSENT: VANDUYNE, SISK, PICHON, MALLANEY MOTION BY Shannon, SECOND BY Carpenter TO ACCEPT MINUTES FROM THE OCTOBER 2010 MONTH’S MEETING. APPROVED. MOTION BY Davito, SECOND BY Berta TO ACCEPT TREASURER’S REPORT. APPROVED. MOTION BY Shannon, SECOND BY Bertheaume TO PAY BILLS. APPROVED. MEMBERSHIP REPORT: NEW MEMBERSHIPS 3 Children under 22 - 3

From Waiting List - 0 CERTIFICATES RETURNED 2 APPLICATIONS TO APPROVE 7 TOTALS: 1504 LOCAL 1165 NON LOCAL 2669 TOTAL AS OF 10/31/2009 WAITING LIST: 563 MOTION BY Davito, SECOND BY Carpenter TO ACCEPT MEMBERSHIP REPORT. APPROVED. We have about ½ of the list done there is about ½ to go.

FLOOR

N/A DISCIPLINARY

N/A COMMITTEES

AREA:. The roads look good. Shannon will get a group together to discuss what to do to improve the derby lake. BYLAWS: Hess is still tabling the curfew proposal. The ByLaws on the curfew could conflict with the camping rules and possibly the changes already in place. He wants an updated list of by law changes.

Vota explained that the bylaw list she compiled and distributed at the last meeting contained wording that was unclear in the minutes. Motion by Vota to reapproved the bylaws (below), seconded by Davito. Approved. Page3 Article II – Membership Section 4 (i)The total number of memberships will be held at 2600 effective 1/1/04. Only when the membership has dropped below 2600 will names be taken off the waiting list (one name off list for one certificate returned.) Approved 12/8/09 Page 6 Article IV Board of Directors and Officers Section 5 – Qualifications and Power of Officers The Financial Secretary and Treasurer shall be bonded at the expense of the Club in the amount to be determined by the Board of Directors. (Added) The Board of Directors shall be insured from errors and omissions at the expense of the Club in the amount to be determined by the Board of Directors. Approved 2/9/10 All bills in excess of Two Five hundred dollars ($200.00) ($500.00) must be approved for payment by the Board of Directors. Approved 2/9/10lo Page 7 Article VII – Dues, Assessments, Fees, Penalties Section 6 – Penalties When a member is in default on dues and assessments as of March 2 1st, a penalty of $15.00 will be added as a special assessment. If the member is still in default on dues, assessment and penalties as if April 1 after one (1) year, he will be subject to forfeiture of his membership (added) and all monies for the certificate and land improvement fund. Approved 9/14/10 Page 10 Article X General Rules and Regulations

19. Members’ vehicles shall display the club sticker, attached to the lower part of the windshield on the driver’s side, unless other instructions are issued with stickers. (Added) Stickers must be displayed by June 15th or 2 punches will be taken. Approved 8/11/09

Page 10 Article X General Rules and Regulations

22. Youth cards are available for children under 12 years of age or older. A current photo must be laminated in plastic to the back of the card (Added) and signed by the parents by June 15th in order to be admitted to the club. (Added) NO EXCEPTIONS. Approved 8/11/09

Page 19 Article X Snowmobiling All references to snowmobiling will be removed and replaced with: Starting the 2010 winter season, snowmobiles will no longer be allowed on the Coal City Area Club property. Approved 5/11/10 Vota will compile a complete list of by law changes for the website and next meeting. Hess explained the curfew proposal will conflict with the camping rule and question Bertheaume if it should be changed to 18. Bertheaume agreed. A discussion took place on why the age was 19.

NOMINATING: Shannon, Berta and Hess will run again. Van Duyne will not run. Dave McCollough was nominated by Dean Davito along with Darren Stiles and Brian Tjelle. Georgette Vota nominated Barry Rice. A discussion was held regarding the nominating procedure and Davito nominated Dave Mc Collough for the open position since that is what is required by the bylaws. Davito motioned to nominate Dave McCollough, seconded by Hess. Approved. BUDGET: Budget was reviewed. During the fishing committee report 5482.49 was transferred from Other Projects to Fishing. BEACH: Uerkwitz is still trying to purchase the carpet for the rafts. CAMPING : Bearthume checked about getting dirt. She obtained several estimates Friddle said he could get dirt cheaper than the cheapest estimate, $ 225-250 was for a semi dump. Mr. Friddle will contact Beartheume 11/10/10 about getting dirt. Three loads of 15-20 yards are needed. Bertheaume motioned to purchase 3 –15-25 yards of dirt up to $650, Davito second. Approved. Uerkwitz said waiting for Todd to do the work and he has not looked at the pavilion yet. Patterson will cut down the trees marked. Friddle suggested to cut the 3rd tree west of stop sign along the main road by the ski beach. Uerkwitz will take care of it. Discussion was held on what the camping electric fund was to be used for when it was set up by Scerine for expansion. Deb Fatlan explained that it was started by Scerine over 4-5 years ago. Bertheaume motioned to spend $8000 from the camping electric fund for the new camping area for tree trimming and tree cutting in the camping area second by Carpenter. Approved Shannon motioned that they finish camping first and keep track of time he spends north of the maintenance road and pay to up to $6000, seconded by Carpenter. Approved. Bertheaume wanted the area up by the water aerated and a machine will have to be rented. She will look into that in the spring. BOATING: Vota distributed the report from the engineer that was discussed at the last meeting. FISHING: Carpenter has stocked small mouth, walleye, and minnows will be coming. His committee will have only $3000 left. He needs about $7000 to purchase some perch. Carpenter motioned to take the $5482 from the Other Project fund for perch and other fish, seconded by Davito. Approved. DOCKS: N/A GATES & SECURITY: Vota got a recommendation from VanDuyne to install security cameras, Hess explained that additional infrastructure is needed. WINTER SPORTS: Uerkwitz has ordered the signs for “no snowmobiling”, a 18X24 on aluminum and they glow at night. Discussion ensued where to put all the signs. The recommendation was that they should be at least the 4 corners and additional signs throughout the club. Bertheaume will work with Uerkwitz on where to put signs Trap shooting will start after Thanksgiving. Uerkwitz reported that Scerine will come for a check for the clay birds. EQUIPMENT: Uerkwitz talked to Davito about selling the tractor or repairing it. Mack explained that we can invest about $700-1000 into it we could sell it for about $3000. If it gets fixed, we could use it for the bush hog and keep it working and continue to use it. HUNTING: Carpenter reported that the ducks were very slow, only 2 birds were shot in 3-4 days.

Shannon reported on the deer that there were 6 does, one 9 point one 8 point and one coyote shot with a bow. MISC – Mack discussed that he advised the Junior Womens that they need to provide us with more information on their request. Mack has not gotten to tile project due to hunting season. Shannon reported that work is being done on the Commonwealth Edison towers. Friddle/Carpenter reported there will be an outage on Nov 15th or 9th when they raise the arms 10ft. Mack explained that he talked to Chuck Hart from CE and there were problems with lines twisting or being dropped. MOTION BY Davito, SECOND BY Bertheaume TO ADJOURN MEETING at 8:21PM. APPROVED.


December 14, 2010 President Ken Mack called the December 14, 2010 meeting to order at 7:00 PM at the Community Room in the Coal City Library. ROLL CALL: BERTA, BERTHEAUME, CARPENTER, DAVITO, FRIDDLE, HESS, MACK,

MALLANEY, PICHON, SHANNON, SISK, VOTA(arrived at 8PM), BOLTE, AND UERKWITZ.

ABSENT: Van Duyne, Vota (Arrived at 8:00p) MOTION BY Davito, SECOND BY Pichon TO ACCEPT MINUTES FROM LAST MONTH’S MEETING WITH THE FOLLOWING CORRECTIONS: Area: Shannon will get a group together to discuss a fishing derby for next year. what to do to improve the derby lake. Nominations: Remove “It was agreed to allow each candidate to add 2 sentences under their name on the ballot such as main interests and reason for running.” APPROVED. MOTION BY Carpenter, SECOND BY Shannon TO ACCEPT TREASURER’S REPORT. APPROVED. MOTION BY Berta, SECOND BY Carpenter TO PAY BILLS. APPROVED. MEMBERSHIP REPORT: NEW MEMBERSHIPS 8 FROM WAITING LIST 0 CERTIFICATES RETURNED 2 APPLICATIONS TO APPROVE 8 TOTALS: 1509 LOCAL 1166 NON LOCAL 2675 TOTAL AS OF 11/30/2010. WAITING LIST: 563 MOTION BY Hess, SECOND BY Pichon TO ACCEPT MEMBERSHIP REPORT. APPROVED.

FLOOR Mr. Scerine stated that he was happy with the progress in the campground. He also recommended that we use Clennon for the electric

DISCIPLINARY Mack addressed that there was a party in the back campground and the area of the party was left in disarray. Mgr. Uerkwitz tried to contact the people he could reach about the curfew violations. Bertheaume explained that the people contacted were from the list that was taken off the gate report. Discussion continued to determine if there were curfew violations by determining the ages of the

people coming in the gate. Recommendations of how to handle this type of incident in the future were given from the floor. Gerald Studyvin, who was suspended for 3 months for speeding in October and applied for membership in November and was sent a letter to appear at the December meeting after his suspension was over, was not present. A new letter will be sent requesting his appearance at the January meeting in order to be approved. MOTION BY Shannon TO GO INTO EXECUTIVE SESSION, SECONDED BY Pichon. APPROVED MOTION BY Davito TO RETURN TO REGULAR SESSION, SECONDED BY Carpenter. APPROVED. Mack explained the 10 children of members will be suspended from the club for 3 months from today and their parent’s membership will be on probation for 1 year. The following is a list of youth’s that were suspended: Jack Dillon-LD 52, Robert Shoemaker-LS 167, Tim Pierard-LP 193, Ryan Bonarek-LB 340, Aaron Clavin-LC124, Kailee Martin-LM 292, Cameron Stone-LS 266, Trevor Wiegand-LW 133, Justin Piper-LP146, Amanda Salazar-LS 171. Mack explained that the children under 19 are not allowed in the Club after 10:30 pm.

COMMITTEES AREA: Shannon reported that they looked at the derby lake, but will bring that up at a future meeting. Carpenter said they will try to make a walkway around the lake with a picnic area and put a whistle in with a bridge so it can be more accessible. When this happens Shannon would like to add more food plots. Shannon questioned if the tree work was done and Uerkwitz questioned if we can have him work another day on some bad trees in the back. Bertheaume said there is enough money for a day. Hess would like one tree cut by the northern most dock on the west side so he could add more docks.

Pichon noticed that there were snowmobilers in the Club and they left out on Carper Road east of Twin Island. Friddle explained they came in at the same place last year. Discussion continued on how to close off the access to the Club. Uerkwitz explained that Heather Newcomb’s insurance company, the person that went through the fence, contacted him and they will send a check for the damages after he gets a few estimates. Uerkwitz also contacted Dale Piefer, the contractor with the boom, who said he can’t bid the project out, however, we can rent the machine for 40 hours at $100/hr., if it took more then 40, he would do the rest for free. Discussion continued about contacting Trotter. This would not include the snowmobile trail, also, cleanup would need to be concluded. Although the trails will not be used for snowmobile, other members use them for walking and biking. This was tabled until the next meeting.

Uerkwitz stated he has been talking to the fire department about the insurance request for lighted exit signs and smoke detectors for all common areas. BYLAWS: Mack asked if anyone had any comments on the by laws that were distributed. They will be reviewed at the next meeting. NOMINATING: Mack explained that the current members that are running should have their names put in a hat and the names are drawn for the order on the ballot. The order will be Berta, Hess, and Shannon. McCollough will be 4th since he was nominated by Davito who is the nominating committee chairman. Berta explained that anyone else would need to put in a petition to be on the ballot. The rest will be put in order by when date the petition was returned. BUDGET: Berta reported on the budget. BEACH: Vota will be purchasing the carpet for the rafts and a fan by the end of the year. CAMPING: Bertheaume would like to move some of the very small trees east of the skating pond to the existing campground. Carpenter explained that there are many small oak trees by the kids’ pond that could be moved. BOATING: N/A FISHING: Carpenter explained he had 1000 perch put in, but couldn’t get the other fish and questioned if anyone else needed the money he had for the fish. Carpenter recommended that everyone be careful on the ice. DOCKS: N/A GATES & SECURITY: Hess questioned if the hole by the card scanner was repaired and Uerkwitz explained that he filled it with gravel and it appears to be better. WINTER SPORTS: Sisk reported trap shooting is going well, getting about 20 people a night. EQUIPMENT: Davito reported that new bearings were needed for the disc about $454. HUNTING: Mallaney wants to buy some seed for wetland with money left over. Shannon said deer hunting is slow. Sisk reported seeing turkeys. MISC: Mack questioned if all the boats are removed. Uerkwitz reported that there are two boats that need to be sent letters with the fines required. Mack and Shannon will attend the CECO/BRAIDWOOD club presidents’ meetings. Vota advised to mention the beach cleaner is for rent. Bertheaume asked to check and see how they handle speeding.

Mack would like to set up a committee about the insurance. It was determined to discuss after the 1st of the year. Carpenter will be trapping coyotes for a 2 week period and Uerkwitz will put signs at the gate and in the back to notify dog owners MOTION BY Davito, SECONDED BY Carpenter TO TRAP COYOTES FOR 2 WEEKS, DATES TO BE DETERMINED BY WEATHER. APPROVED MOTION BY Vota, SECONDED BY Sisk TO PURCHASE A FAN HOOD FOR THE CONCESSION STAND. APPROVED. MOTION BY Carpenter, SECONDED BY Sisk TO ENTER INTO EXECUTIVE SESSION. APPROVED. MOTION BY Hess TO RETURN TO REGULAR SESSION, SECONDED BY Friddle. APPROVED MOTION BY Sisk, SECONDED BY Vota, TO GIVE UERKWITZ 5% SALARY INCREASE AND $500 BONUS TAX FREE. APPROVED. MOTION BY Shannon, SECOND BY Sisk TO ADJOURN MEETING. APPROVED.

coal city area club · misc: the revised letter for the membership to the club was review....

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