city of bunbury council notice of meeting and agenda 11 ... and minutes/agenda 11 june... · notice...

CITY OF BUNBURY 4 Stephen Street

Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21

Bunbury WA 6231

Telephone: (08) 9792 7234 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

City of Bunbury Council Notice of Meeting and Agenda 11 June 2019

http://mydocs/sites/cp/Templates/Council%20Agendas%20and%20Minutes%20Templates/www.bunbury.wa.gov.au

Table of Contents

Item No Subject Page

1. Declaration of Opening / Announcements of Visitors............................................................................ 5

2. Disclaimer ............................................................................................................................................... 6

3. Announcements from the Presiding Member ........................................................................................ 6

4. Attendance ............................................................................................................................................. 7

4.1 Apologies ............................................................................................................................... 7 4.2 Approved Leave of Absence .................................................................................................. 7

5. Declaration of Interest ............................................................................................................................ 8

6. Public Question Time .............................................................................................................................. 8

6.1 Public Question Time ............................................................................................................. 8 6.2 Responses to Public Questions Taken ‘On Notice’ ................................................................ 8

7. Confirmation of Previous Minutes and other Meetings under Clause 19.1 ........................................... 9

7.1 Minutes .................................................................................................................................. 9 7.1.1 Minutes – Ordinary Council Meeting ..................................................................... 9 7.1.2 Minutes – Council Advisory Committees and Working/Project Groups ............... 9

8. Petitions, Presentations, Deputations and Delegations ....................................................................... 10

8.1 Petitions ............................................................................................................................... 10 8.2 Presentations ....................................................................................................................... 10 8.3 Deputations ......................................................................................................................... 10 8.4 Council Delegates’ Reports .................................................................................................. 10 8.5 Conference Delegates’ Reports ........................................................................................... 10

9. Method of Dealing with Agenda Business ............................................................................................ 10

10. Reports .................................................................................................................................................. 11

10.1 Recommendations from Advisory Committees ................................................................... 11 10.2 Chief Executive Officer Reports ........................................................................................... 12

10.2.1 Write Off of Accounts Receivable 2018/19 ......................................................... 12 10.2.2 Write-Off of Outstanding Community Law and Safety Infringements ................ 14 10.2.3 Bunbury Outer Ring Road .................................................................................... 16

10.3 Director Corporate and Community Services Reports ........................................................ 21 10.4 Director Planning and Development Services Reports ........................................................ 22

10.4.1 Disposal of Lot 4669 Forrest Ave, Carey Park to South West Aboriginal Medical Services .................................................................................................. 22

10.4.2 Westport ............................................................................................................. 28 10.5 Director Works and Services Reports .................................................................................. 33

10.5.1 Request for Quotation – Refuse Truck Replacement, 5 Side Loaders ................. 33

11. Applications for Leave of Absence ........................................................................................................ 37

11.1 Cr Brown .............................................................................................................................. 37

12. Motions on Notice ................................................................................................................................ 37

Table of Contents

Item No Subject Page

13. Questions on Notice ............................................................................................................................. 37

13.1 Response to Previous Questions from Members taken on Notice...................................... 37 13.2 Questions from Members .................................................................................................... 37

14. New Business of an Urgent Nature Introduced by Decision of the Meeting ....................................... 37

15. Meeting Closed to Public ...................................................................................................................... 38

15.1 Matters for which the Meeting may be Closed ................................................................... 38 15.1.1 Confidential Report – Airwave Proposal .............................................................. 38

15.2 Public Reading of Resolutions that may be made Public ..................................................... 38

16. Closure .................................................................................................................................................. 38

11 June 2019 Agenda – Council Meeting

Vision

Bunbury: welcoming and full of opportunities.

Organisational Values

#WEARECOB

WE ARE COMMUNITY

We are one team We keep each other safe We display empathy and respect We have fun and celebrate our successes We work together to achieve great outcomes

WE ARE OPEN

We are open to opportunities We actively listen and think things through We are inclusive and treat everyone equally We are honest and open in our communications We are open to feedback to improve our performance

WE ARE BRAVE

We lead the change, we own it We trust and empower each other We have the difficult conversations early We hold ourselves to the highest standard We have the courage to improve and simplify

Nature of Council’s Role in Decision Making Advocacy: When Council advocates on its own behalf or on behalf of its community to

another level of government/body/agency. Executive/Strategic: The substantial direction setting and oversight role of the Council, e.g. adopting

plans and reports, accepting tenders, directing operations, setting and amending budgets.

Legislative: Includes adopting local laws, town planning schemes and policies. Review: When Council reviews decisions made by Officers. Quasi-Judicial: When Council determines an application/matter that directly affects a person’s

rights and interests. The Judicial character arises from the obligations to abide by the principles of natural justice.

Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (e.g. under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal.


City of Bunbury Council Notice of Meeting

The next Ordinary Meeting of the City of Bunbury Council will be held in the Council Chambers, City of Bunbury Administration Building, 4 Stephen Street, Bunbury on Tuesday, 11 June 2019 at 5.30pm.

MJ (Mal) Osborne Chief Executive Officer (Date of Issue: 7 June 2019)

Agenda 11 June 2019

Note: The recommendations contained in this document are not final and are subject to adoption, amendment (or otherwise) at the meeting.

Council Members: Mayor Gary Brennan Councillor Brendan Kelly Councillor Sam Morris Councillor Betty McCleary Councillor Monique Warnock Councillor Murray Cook Councillor James Hayward Councillor Michelle Steck Councillor Karen Steele Councillor Jaysen Miguel Councillor Todd Brown Councillor Tresslyn Smith

1. Declaration of Opening / Announcements of Visitors


2. Disclaimer The City of Bunbury accepts no responsibility for any act, omission, statement or intimation that occurs during Council Briefings or Council Meetings. The City refuses liability for any loss caused arising out of reliance by any person or legal entity on any such act, omission, statement or intimation occurring during Council Briefings or Council Meetings. Any person or legal entity acting or failing to act in reliance upon any statement, act or omission made during a Council Briefing or Council Meeting does so at their own risk. Please note the recommendations contained in this document are not final and are subject to adoption, amendment (or otherwise) at the meeting. Any statement or intimation of approval regarding any planning or development application made during a Council Briefing or Council Meeting is not to be taken as notice of approval from the City. The City advises that anyone who has an application lodged with the City must obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attached to the decision made by Council regarding the application. Copyright Any plans or documents contained within this Agenda and any associated Appendices are Copyright of the City of Bunbury. The content is protected by Australian and International copyright trademark. Content must not be modified or reproduced without written authorisation of the City of Bunbury. Recording and Webstreaming of Meetings

All Ordinary and Special Council Meetings are electronically recorded except when Council resolves to go behind closed doors

All recordings are retained as part of the City’s records in accordance with the General Disposal Authority for Local Government Records produced by the Public Records Office

The live stream can be accessed at http://www.bunbury.wa.gov.au/Pages/Live-Stream.aspx

Recordings can be accessed at http://www.bunbury.wa.gov.au/Pages/Council-Meeting-Videos-2019.aspx

Images of the public gallery are not included in the streaming; however the voices of people in attendance may be captured and streamed.

If you have any issues or concerns regarding the live streaming and recording of meetings, please contact the City’s Governance Officer on 9792 7273.

3. Announcements from the Presiding Member

http://www.bunbury.wa.gov.au/Pages/Live-Stream.aspx

http://www.bunbury.wa.gov.au/Pages/Live-Stream.aspx

http://www.bunbury.wa.gov.au/Pages/Council-Meeting-Videos-2019.aspx

http://www.bunbury.wa.gov.au/Pages/Council-Meeting-Videos-2019.aspx


4. Attendance

4.1 Apologies Cr Warnock

4.2 Approved Leave of Absence Nil


5. Declaration of Interest

Members should fill in Disclosure of Interest forms for items in which they have a financial, proximity or impartiality interest and forward these to the Presiding Member before the meeting commences. Section 5.60A: “a person has a financial interest in a matter if it is reasonable to expect that the matter will, if dealt with by the local government, or an employee or committee of the local government or member of the council of the local government, in a particular way, result in a financial gain, loss, benefit or detriment for the person.” Section 5.60B: “a person has a proximity interest in a matter if the matter concerns – (a) a proposed change to a planning scheme affecting land that adjoins the person’s

land; or (b) a proposed change to the zoning or use of land that adjoins the person’s land; or (c) a proposed development (as defined in section 5.63(5)) of land that adjoins the

person’s land.” Regulation 34C (Impartiality): “interest means an interest that could, or could reasonably be perceived to, adversely affect the impartiality of the person having the interest and includes an interest arising from kinship, friendship or membership of an association.”

6. Public Question Time

In accordance with Reg. 7(4)(a) of the Local Government (Administration) Regulations 1996, members of the public in attendance at the meeting may stand, state aloud their name and address, and ask a question in relation to any matter over which the municipality of Bunbury has jurisdiction or involvement. In accordance with Standing Order 6.7(3)(a) a person wishing to ask a question, must complete a question form which is provided in the trays at the back of the public gallery and on the City’s website. The completed form must include your name and address and contain no more than three (3) questions. If your question requires research or cannot be answered at the meeting, it will be taken on notice and you will receive a written response and a summary of your question (and any responses provided) will be printed in the minutes of the meeting.

6.1 Public Question Time

6.2 Responses to Public Questions Taken ‘On Notice’

Nil


7. Confirmation of Previous Minutes and other Meetings under Clause 19.1

7.1 Minutes

7.1.1 Minutes – Ordinary Council Meeting The minutes of the Ordinary meeting of the City of Bunbury Council held 28 May 2019 have been circulated. Recommendation The minutes of the Ordinary meeting of the City of Bunbury Council held 28 May 2019 be confirmed as a true and accurate record. Voting Requirement: Simple Majority Required

7.1.2 Minutes – Council Advisory Committees and Working/Project Groups

Nil


8. Petitions, Presentations, Deputations and Delegations

8.1 Petitions Pursuant to clause 6.10(2) of the City of Bunbury Standing Orders 2012, upon receiving a petition, the Council is to a) Receive the petition and refer to the relevant officer for a report to be submitted within

the next two (2) rounds of Council meetings; or b) Reject the petition

8.2 Presentations

8.3 Deputations

8.4 Council Delegates’ Reports Nil

8.5 Conference Delegates’ Reports Nil

9. Method of Dealing with Agenda Business


10. Reports

10.1 Recommendations from Advisory Committees Nil


10.2 Chief Executive Officer Reports 10.2.1 Write Off of Accounts Receivable 2018/19

Applicant/Proponent: Internal Report

Responsible Officer: David Ransom, Manager Finance

Responsible Manager: David Ransom, Manager Finance

Executive: Mal Osborne, Chief Executive Officer

Authority/Discretion ☐ Advocacy

☐ Executive/Strategic

☒ Legislative

☐ Review

☐ Quasi-Judicial

☐ Information Purposes

Attachments: Appendix CEO 1 - 2018-19 Accounts Receivable Debtor Write-Offs

Summary All endeavours to facilitate collection of the outstanding Accounts Receivable Balances have been exhausted. This list of accounts receivable invoices (as attached at Appendix CEO-1) totalling $1,842.00 is proposed to be written off as at 30 June 2019. Executive Recommendation That Council approves the write off of accounts receivable invoices totalling $1,842.00 as at 30 June 2019.

Voting Requirements: Absolute Majority required Strategic Relevance Theme 4: Our City Goal: Civic leadership, partnerships and sound governance in delivering with and

for the community. Objective 4.4: A skilled organisation, which exercises responsible asset stewardship,

sound financial management, and exemplary customer service. Regional Impact Statement Not applicable. Background A review of outstanding invoices is regularly conducted to determine that unpaid amounts can be recovered. Account receivable follow-up of unpaid invoices unusually ensures that invoices raised are collected within 90 days of issue. However there are instances where amounts are deemed to be not collectable or the cost recovery is not economically feasible for the amount outstanding. In all instances:

All the necessary measures have been taken to recover the debt,

The debt remains unpaid for a minimum period of 90 days after its date for payment, and

A list of debts to be written off is presented to Council.


Council Policy Compliance This item complies with Council’s policy for the write off of accounts receivable balances. Legislative Compliance In accordance with the provisions of Section 6.12 of the Local Government Act 1995, Council may write off any amount of money which is owed to the local government. An absolute majority vote is required. Analysis of Financial and Budget Implications The write off of these accounts receivable balances has been provided for in the current budget, therefore there will be no impact on the 2018/19 budget. Community Consultation There is no requirement for community consultation on this report. Councillor/Officer Consultation Council’s Executive Leadership Team, Department Managers and Finance staff monitor the City’s accounts receivable balance and after all endeavours to facilitate collection have been exhausted outstanding balances are referred to Council.


10.2.2 Write-Off of Outstanding Community Law and Safety Infringements


Responsible Officer: David Ransom, Manager Finance

Responsible Manager: David Ransom, Manager Finance




☒ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Nil

Summary Each year the outstanding infringements from 2 years ago are recommended to Council for write off. Endeavours to facilitate the collection of outstanding infringements will continue through the Ministry of Justice Fines Enforcement Registry (FER), however the certainty of success is reduced after 2 years and it is prudent that these amounts are removed from the financial statements to accurately reflect the collectability of infringements. Although fines will be written off by the City through accounting procedures, the infringements will remain active and all penalties will be followed up by the FER and the City will receive any monies if successfully recovered. Executive Recommendation That Council approves the write off of 2016/2017 outstanding Community Law and Safety Infringements totalling $112,533.58 as at 30 June 2019. Voting Requirements: Absolute Majority required Strategic Relevance Theme 4: Our City Goal: Civic leadership, partnerships and sound governance in delivering with and

for the community. Objective 4.4: A skilled organisation, which exercises responsible asset stewardship,

sound financial management, and exemplary customer service. Regional Impact Statement Not applicable. Background The City aims to collect 90% of infringement notices issued for the Parking, Dog Act, Cat Act, Litter, Bushfire, Off Road Vehicles, Local Laws and Swimming Pool infringements issued each year. Debt collections actions include internal efforts by staff and lodging infringements with the FER.


The following is a summary of outstanding infringements from 2016/2017. The amounts presented to Council last year for 2015/16 are also shown as a comparison:

Infringement: Amount

Raised 2016/2017

Outstanding Balance

2016/2017

% Outstanding

2016/17

Amount Raised

2015/2016

Outstanding Balance

2015/2016

% Outstanding

2015/16

Parking $404,382.05 $41,916.06 10.4% $472,588.78 $51,521.41 10.9%

Dog Act $119,756.05 $60,009.87 50.1% $110,997.20 $48,344.19 43.6%

Cat Act $6,593.35 $3,500.40 53.1% $5,227.45 $3,029.95 58.0%

Litter $4,992.10 $1,735.55 34.8% $6,864.75 $3,689.63 53.7%

Bushfire $8,802.55 $2,251.90 25.6% $9,597.00 $976.35 10.2%

Local Laws $16,533.85 $3,119.80 18.9% $11,864.60 $2,303.60 19.4%

Swimming Pools $750.00 $0.00 0% $0.00 $0.00 0%

Off Road Vehicles $0.00 $0.00 0% $0.00 $0.00 0%

Total $561,809.95 $112,533.58 20.00% $617,139.78 $109,865.13 17.8%

During 2016/2017 Community Law and Safety infringements issued 7,302 infringements, totalling $561,809.95 (original penalty and additional costs) with 6,713 or 92% collected to date. The amount that has not been recovered to date is $112,533.58. This represents approximately 20% of the infringement penalties issued during the 2016/2017 financial year. Council Policy Compliance This item complies with Council’s policy for the write off of monies. Legislative Compliance In accordance with the provisions of Section 6.12 of the Local Government Act 1995, Council may write off any amount of money which is owed to the local government. An absolute majority vote is required. Analysis of Financial and Budget Implications The write off of these infringements has been provided for in the current budget, therefore there will be no impact on the 2018/19 budget. Community Consultation There is no requirement for community consultation on this report. Councillor/Officer Consultation This item has been referred to Council after consultation with the Manager Environmental Health and Community Law, Safety & Emergency Management who will continue efforts to recover outstanding infringements through the FER.


10.2.3 Bunbury Outer Ring Road

Applicant/Proponent: Internal

Responsible Officer: Mal Osborne, Chief Executive Officer

Responsible Manager: Mal Osborne, Chief Executive Officer


Authority/Discretion ☒ Advocacy


☐ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix CEO 2 – Main Roads WA Three Options considered for the Northern Interchange Appendix CEO 3 - Correspondence to Honourable Rita Saffioti 7 December 2018 Appendix CEO 4 – City of Bunbury alternate design for the northern intersection Appendix CEO 5 - Correspondence to Honourable Rita Saffioti 12 February 2019 Appendix CEO 6 - Reply from Honourable Rita Saffioti

Summary On 4 June 2019, the Honourable Rita Saffioti, MLA Minister for Transport Planning and Lands announced on behalf of the State Government, that the preferred alignment and northern interchange design had been selected for the Bunbury Outer Ring Road (BORR). The announcement was received following personal phone calls to the Mayor by the Minister and to the CEO by a senior Main Roads WA officer, advising that a media announcement was imminent and would reflect the existing design preference for the northern interchange and that Centenary Road was to be included for a Southern access and egress point for the BORR. This agenda item proposes that Council continues to express its disappointment in the announced design for the northern interchange as the Forrest Highway no longer retains primacy insofar as an entry point to Treedale, Eaton and Bunbury. Attached at Appendix CEO 2 are the Main Roads WA three options for Forrest Highway that were being considered, noting that Option 3 has been the design endorsed by the State Government for the northern interchange. Executive Recommendation That Council: 1. Expresses its disappointment to the Premier of Western Australia, Hon Mark McGowan

MLA and the Minister for Transport Hon Rita Saffioti MLA of the Ministers rejection of the City’s request to maintain the primacy of Forrest Highway to Bunbury in the Bunbury Outer Ring Road design.

2. Advises the Premier of WA should the current design (Option 3) be constructed it will act as

a significant deterrent to south bound motorists in visiting Bunbury, noting this intersection will divert traffic at a point that is approximately 18 km distant from Bunbury City centre.

3. Requests the Premier of WA to review the City’s request for a redesign of the northern

intersection of Forrest Highway and Bunbury Outer Ring Road to reflect Main Roads WA


Option 1 which ensures the primacy of Forrest Highway as the main entry to the Bunbury, noting that this option allows for strong east-to-west connections and that the Raymond Road intersection design now accommodates north and south access and egress points.

4. Seeks the support of local Members of Parliament and the Shadow Minister for Tourism

and Regional Development in retaining the primacy of Forrest Highway as the northern entry to Bunbury.

5. Advises the Federal Member for Forrest and Assistant Minister for Regional Development,

Hon Nola Marino MP of these actions and seeks her support to secure a change of design as noted above.

Voting Requirement: Simple Majority Strategic Relevance Theme 2 Our Economy Goal A thriving and dynamic economy, that plays to its strengths, and

confidently presents to the world. Objective 2.2 Bunbury I known far and wide for tis strengths as a place to live, visti and

do business Regional Impact Statement From a local government perspective, the local governments comprising the Shires of Capel, Dardanup, Harvey and the City of Bunbury committed to a collaborative approach in producing a response to initial BORR designs. It is considered vitally important that visitors do not easily bypass the City of Bunbury and the Bunbury-Geographe Region and the City will therefore continue to advocate to the State Government to review the design and to assist with ensuring Bunbury continues to prosper as the State’s “Second City”. Background Officers have been involved in several meetings and have advocated Bunbury’s position regarding the BORR, however the technical design has been ultimately undertaken by MRWA noting that irrespective of the final design, the City should continue to advocate for a promotional package to offset the bypassing of Bunbury, which could include:

a) Improved destination, direction and wayfinding signage; b) The provision of a large digital pylon sign on the Forrest Highway to advertise events,

attractions and opportunities in Bunbury; and c) The development of a “Bunbury and Bunbury Geographe Region” destination marketing

campaign.

On 7 December 2018, Correspondence was provided to the Minister reiterating the City’s position on the Design of Northern Interchange (Appendix CEO 3). A meeting was held between the Minister for Transport, Main Roads WA, the Shire of Harvey and the City of Bunbury on 11 February 2019, wherein an alternate design developed by City of


Bunbury staff (Appendix CEO-4) was presented to the Minister, with the Minister advising that the design would be taken into consideration. Further correspondence was provided to the Minister following this meeting (Appendix CEO-5). On 4 June 2019, the City received a reply from the Minister (attached at Appendix CEO 5) in which the Minister advises the Economic Advisory Group (chaired by the South West Development Commission) may provide the appropriate forum to discuss promotional signage and tourist information opportunities, and also notes that Main Roads have discussed the following measures that can be investigated and discussed with the City, and other local government stakeholders, in further detail:

Enhanced road directional signage to ensure clear legibility both prior to and at the decision-point for driver route selection (i.e. Forrest Highway vs BORR);

Investigations to identify a site on Forrest Highway for the provision of a large information sign to promote Greater Bunbury events and attractions;

Review of, and any necessary upgrading to, Tourist Drive signage (i.e. existing route via Old Coast Road); and

Investigation of the potential to provide tourist information at an existing rest area on Forrest Highway.

Council Policy Compliance Not Applicable Legislative Compliance Not Applicable. Officer Comments There have been a number of discussions regarding the Bunbury Outer Ring Road (BORR) project being planned and delivered by Main Roads in the following two sections:

BORR Northern and Central Section (Forrest Highway to South Western Highway)

BORR Southern Section (South Western Highway to Bussell Highway)

Chief Executive Officers and senior technical officers of the four affected local government areas have met to discuss the Bunbury Outer Ring Road project and from a local government perspective, felt that it was important that Local Governments comprising of the Shires of Dardanup, Capel, Harvey, and the City of Bunbury met to commit to a collaborative approach and to provide feedback and observations regarding the proposal. In relation to the Northern Interchange alignment, all local governments agreed that the Forrest Highway should retain its primacy for entry to Australind, Treendale, Eaton and Bunbury. Equally important is the need for improved east to west connections linking traffic from Clifton Road to Paris Road. The group communicated to Main Roads via a jointly signed letter that they considered that the proposed design is convoluted and is seen as a deterrent to supporting a convenient continuation to the Forrest Highway heading south.


Analysis of Financial and Budget Implications Not Applicable Community Consultation The BORR project team has delivered wide ranging engagement with local government, freight industry, business groups and local communities over the past 12 months and has indicated this will continue into 2020 as the project is developed for construction. Since July 2018, the BORR Team has been investigating two possible corridors for the southern section of Bunbury Outer Ring Road; the existing road reserve within the Greater Bunbury Region Scheme; and an alternative corridor further to the east. State Government departments have undertaken investigations and environmental site surveys along both proposed corridors, and concluded both alignments had similar environmental values. It is noted that the proposal will now be subject to further project development and design before an alignment is referred to State and Federal environmental regulators. This process also offers the opportunity for further public comment. The City of Bunbury has provided media releases and the agenda and minutes of Council have been available to the community. Councillor/Officer Consultation Main Roads met with the City of Bunbury on 13 November 2018 to share its proposed preferred option for the Northern intersection of the BORR. At that meeting it was clear that the Elected Members had concerns about the proposed design and it was communicated to Main Roads that the view of councillors was that access to Bunbury should enjoy the primacy at that intersection. A meeting was also held between the Minister for Transport, Main Roads WA, the Shire of Harvey and the City of Bunbury on 11 February 2019, wherein an alternate concept developed by City of Bunbury staff was presented to the Minister, with the Minister advising that the design would be considered. A motion was presented to the Council Meeting of 19 February 2019 by Cr Hayward seeking Council support to advocate for a particular position regarding the Bunbury Outer Ring Road (BORR) project. At this meeting, Council Resolved (Decision 038/19):

That Council: 1. Confirm its support for the construction of the Bunbury Outer Ring Road.

2. Reject the proposed ‘preferred northern interchange option’ as presented by Main Roads to the City of Bunbury.

3. Instructs the CEO to request that Main Roads redesign the proposed intersection with the route to and from Bunbury as a primary route with dual lane access.


4. Ask the CEO to contact other local government authorities in the region with a view to holding a round table discussion about the proposed designs to allow feedback to Main Roads from a regional perspective.

Officers have been involved in several meetings and have advocated Bunbury’s position regarding the BORR, however the technical design has ultimately been undertaken by MRWA. The City will continue to advocate for a review of the alignment and for a Bunbury promotional and destination marketing package from the State Government to offset the economic impacts of approximately 75% of vehicles bypassing Bunbury by 18 kilometres when the BORR is constructed.


10.3 Director Corporate and Community Services Reports

Nil


10.4 Director Planning and Development Services Reports 10.4.1 Disposal of Lot 4669 Forrest Ave, Carey Park to South West Aboriginal Medical Services

File Ref: A06876

Applicant/Proponent: South West Aboriginal Medical Services

Responsible Officer: Kristen Mildwaters, Senior Economic Development Officer

Responsible Manager: Felicity Anderson, Manager Economic Development and Lands

Executive: Gary Barbour, Director Planning and Development Services


☒ Executive/Strategic

☐ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix DPDS 1 – Request Fee Waiver Development Application SWAMS Health Hub Appendix DPDS 2 – MOU: South West Aboriginal Medical Services Appendix DPDS 3 – Jaycee Parks SWAMS Development Plans

Summary The City proposes to dispose of Lot 4669 Forrest Ave, Carey Park, known as Jaycee Park, by way of freehold transfer to South West Aboriginal Medical Services (SWAMS), for the purpose of constructing a regional health campus. Executive Recommendation Council agrees to dispose of Lot 4669 Forrest Ave, Carey Park to South West Aboriginal Medical Services subject to the details specified in this report and the following: 1. In the first instance, the property being transferred to the City of Bunbury in freehold from

the State of Western Australia;

2. A caveat being registered against the property that requires: a. South West Aboriginal Medical Services to utilise the property for the purposes of a

public health facility only; b. that provides the City of Bunbury with the first option to acquire the land in the event

South West Aboriginal Medical Services wishes to dispose of the property; and c. That in the event the City exercises the first option to acquire the land, the land is

transferred at nil consideration with the City to pay market value for the infrastructure and improvements or other negotiated terms.

3. All costs associated with the transfer of the land are paid by South West Aboriginal Medical Services;

4. Public Advertising in accordance with Section 3.58 of the Local Government Act 1995, and 5. The Development Application fee of $34,196.00 being waived as per South West Aboriginal

Medical Services request. Voting Requirement: Absolute Majority required for point 5.


Strategic Relevance Theme No. 1 Our community and culture Goal A safe, healthy and cohesive community, with a rich cultural life, and

supportive social environment Objective 1.3 A welcoming community, where diverse cultures are valued, and residents

have a sense of belonging Objective 1.6 A community that provides for the particular needs of the young and the

old Regional Impact Statement The City and SWAMS have partnered on this project in order to deliver a regional health campus for clients living in the South West region. By constructing a multi-faceted and holistic health hub in Bunbury, SWAMS are able to streamline existing services and expand their range of quality facilities whilst also creating a regionally centred hub that attracts visitors to Bunbury for these specialised services. Background SWAMS is an Aboriginal, community controlled, health organisation that provides high quality, culturally appropriate and accessible health and wellbeing services to Aboriginal people living in the South West region of Western Australia. On average, SWAMS has a growth of 35 new clients per month. To meet the high community demand for their services, SWAMS have expanded the size and scale of their administrative and clinical operations and are currently utilising external consultation rooms, facilities and training rooms across Bunbury and the South West region. SWAMS does not currently have the capacity, in terms of space, to be able to keep up with growing community demand. SWAMS is seeking to consolidate their operations to establish a single, unified health campus for the South West region and in conjunction with the City, has identified Jaycee Park as an ideal location for the facility.

After jointly reviewing a number of sites across Bunbury for their suitability, Jaycee Park was chosen as the preferred location due to its size, access from major traffic routes and its proximity to the Bunbury Passenger Terminal, a train and bus station for TransWA services. Jaycee Park has also been earmarked for some time as a location for not for profit or community based land use. This was reflected in Local Planning Scheme 8 where the land has been zoned ‘Private Community Purposes’ and ‘Public Open Space Reserve’ and accommodates the SWAMS proposal. In June 2018, SWAMS made a presentation to Council in which the concepts for a purpose built health hub at Jaycee Park were presented. The City and SWAMS then entered into a Memorandum of Understanding (MOU) to outline the future aspirations of the parties to partner on this project. The MOU is attached at Appendix DPDS 2.


The MOU highlighted that at the time, the land was Crown under Management Order to the City and not owned in freehold. The MOU discussed the intention of the City to seek Council endorsement to transfer the land to SWAMS once the land had been transferred to the City. Jaycee Park forms part of the large scale land swap and compensation arrangement between the City and the State of Western Australia, whereby the City is to receive ownership of Jaycee Park as the final tenure compensation arrangement for the Preston River to Ocean Regional Park. The Department of Planning, Lands and Heritage are preparing the cancellation of the reserve so that the property can be transferred to the City in freehold. The Manager Case Management at the Department has advised that the City should receive the associated documents at approximately the end of May or early June in order to finalise the process. With the transfer of the land to be finalised, the City and SWAMS have spent the past 12 months working together to ensure the community is aware of the project and the development application for the site is ready for lodgement to the Development Assessment Panel. The latest designs for the health campus are attached as Appendix DPDS 3. The plans propose an all-encompassing, multifaceted facility that brings tourism, culture, recreation and research to Bunbury. Facilities will include medical services, community, retail and office space and research facilities that are available to all members of the community. The plans also includes the retention of over 6,000sqm of public open space, of which 4,000m2 will be revitalised to include a fenced children’s playground, landscaped gardens and new toilet facilities. These will be publicly accessible and help to revitalise an underutilised area that will then be maintained by SWAMS. Council Policy Compliance The Land Rationalisation and Acquisitions Council Policy applies to request for the disposal of land. Legislative Compliance The disposal of land requires Council endorsement and public advertising as per Section 3.58 of the Local Government Act 1995. Officer Comments The City and SWAMS have been working closely together to ensure the community have been well informed of the project and to achieve a significant regional project that will support the Bunbury community as well as bring visitors from the South West region. This project has been carefully designed to take in to account the significance of Noongar Culture in the South West region, to take a holistic approach to health in our community and to create an entry statement to those arriving in Bunbury via the train and bus station. Whilst the City of Bunbury does not directly receive remuneration for the land component, a $28million construction project in Bunbury, according to Flinders University, AURIN Economic Impact Analysis Tool, the construction phase of the project would result in an additional 83 full time employment positions and $8.73 Million into the direct Gross Regional Product for Bunbury.


As noted in the background information as part of the agreement and development SWAMS will upgrade and maintain approximately 6,000m2 of public open space at the eastern end of the Lot for community use. Analysis of Financial and Budget Implications The City is proposing to transfer Jaycee Park to SWAMS for nil consideration, however, with the inclusion of a caveat that requires the land can only to be used for the purpose of a public health facility and requiring SWAMS to provide the City with the first right of refusal should the property ever be proposed for disposal by SWAMS. The land was valued by Landgate in 2014 at which stage the property was valued at $500,000. This value considered the land was highly restricted for use due to the site being classified as reserve and being zoned ‘Parks and Recreation’ under Town Planning Scheme 7. Given the City has intended to utilise this land for a not for profit site, a new valuation has not been procured. The overall project cost is estimated at $28 Million Dollars with the City proposing to contribute the land to achieve the project. SWAMS have requested the City waive its development application fee as they are a not for profit organisation, specifically targeting the health and well-being of Aboriginal community in the South West region. SWAMS have provided a formal written request, which is attached at Appendix DPDS 1, outlining they wish to utilise funds for service delivery wherever possible. Based on the project estimate, the fee payable to the City would be $34,196.00. The applicant will also be paying a fee to the Development Assessment Panel of $10,486 based on the current schedule of fees and charges and should they wish to have this fee waived, will need to explore this directly with the Department of Planning. In terms of ongoing maintenance of the property, the transfer of the land to SWAMS would see a reduction in City resources being used to maintain this land. The City spent $7,450.10 in the 2017/18 financial year on lawn mowing and $4007.25 on repairs and maintenance to the ablution facilities this financial year. Following the disposal of this property, this would equate to an annual savings of approximately $11,457.35. SWAMS ownership of the property will result in the public open space component being maintained and managed by SWAMS and upgrades and beautification to the park, a fenced kid’s playground and the construction of new publicly accessible ablutions. The property, under the City’s management is not rateable and as a not for profit organisation, it is not anticipated rates will be collected for the site once owned and developed by SWAMS. Community Consultation Jaycee Park has been considered as a site for not for profit accommodation for many years. In 2010, the City was involved in a not for profit accommodation study which looked at a number of service requirements and different sites for Bunbury.


In 2011 the investigations progressed and the City began discussions with individual and potential users of the not for profit site in order to ascertain their needs and prepare some initial concept designs. In 2012 Council resolved to have a not for profit feasibility study undertaken, after which community consultation in the forms of public submissions, advertising and signs being erected on the site were undertaken. That then lead to a community forum being held in December 2013, whereby residents voiced concerns that meaningful consultation had not occurred to enable them appropriate opportunities to respond. Given this historical background to Jaycee Park being used for some form of not for profit accommodation, the City and SWAMS were eager to engage with the local community early on in the process. Following the presentation to Council, the City and SWAMS worked collaboratively to engage with the community, particularly those who lived in close proximity to the site. Door knocking of the area was conducted by SWAMS and feedback sought in relation to the proposal early on. Overall the feedback was quite positive with concerns being raised generally about the hours of operation and traffic impacts on the area. The City and SWAMS then jointly prepare a letter and frequently asked questions and delivered this to the nearby residents. It was also put on the local Facebook pages to reach a wider audience. A joint media release was also issued identifying the City and SWAMS had entered into the MOU and were intending to construct a health campus on Jaycee Park. In November 2018, the City and SWAMS invited residents to attend a free community barbecue at Jaycee Park, in which the community were able to view concepts of the health campus and ask any questions they had about the project. The residents that attended were generally very positive about the proposal once they had the opportunity to ask about how the site would be developed, managed and how access to the community was still to be incorporated into the new park and playground facilities. Councillor/Officer Consultation SWAMS presented to Councillors at an informal briefing in June 2018 where the proposal and early concepts were introduced. The City and SWAMS have worked collaboratively on entering in an MOU, community consultation and preparing the necessary information for the development application which will be assessed by the Development Assessment Panel. Applicant Consultation This report has been prepared in collaboration with the applicant who has provided the project timeline and attached concepts and images.


The City’s Planning & Development Services and Works and Services directorates have provided advice in regards to the current maintenance of Jaycee Park and the Development Assessment Panel process and fee structure. Timeline: Council Decision Implementation The transfer of the land to the City is anticipated to be completed by 30 June 2019. The Development Application is to be submitted by Friday 7 June 2019, after which time the assessment will take place and the Development Assessment Panel will review the application. SWAMS expect construction to commence late 2019 or early 2020 with construction taking approximately 12 months.


10.4.2 Westport


Responsible Officer: Felicity Anderson, Manager Economic Development and Lands

Responsible Manager: Felicity Anderson, Manager economic Development and Lands

Executive: Gary Barbour, Director Planning and Development Services



☐ Legislative

☐ Review

☐ Quasi-Judicial

☒ Information Purposes

Attachments: Appendix DPDS 4 - Westport Report

Summary Recommendations made by the Westport Taskforce will see significant opportunities, employment and economic benefits for Bunbury if the Port plays a more significant role in the State’s freight task. In order to better position Bunbury, this report requests that Council informs the Westport Taskforce that it formally supports Bunbury Port providing a solution to the State’s freight task needs. In addition, this report recommends seeking further support from the South West Zone of WALGA as the growth of the Bunbury Port will provide benefits across the South West region. Executive Recommendation That Council: 1. Supports Bunbury Port in providing a higher role in the States freight task. 2. Requests the CEO:

a) Write to the Westport Taskforce Chairperson advising Councils support.

b) Address the South West Zone of WALGA meeting and seek its support of the Bunbury Port providing a higher role in the freight task.

c) Continue to lobby for support of Bunbury Port providing a higher role in the growing freight task in Western Australia.

Voting Requirement: Simple Majority Strategic Relevance Theme 2 Our economy Goal A thriving dynamic economy, that plays to its strengths, and confidently

presents to the word. Objective 2.1 Bunbury builds on its competitive advantages, supports innovation and

celebrates business success


Theme 2 Our economy Goal A thriving dynamic economy, that plays to its strengths, and confidently

presents to the word. Objective 2.2 Bunbury is known far and wide for its strengths as a place to live, visit and

do business Theme 4 Our City Goal Civic leadership, partnerships and sound governance in delivering with and

for the community. Objective 4.1 A passionate advocate for the community, with strong partnerships to

amplify the outcomes that can be achieved Theme 4 Our City Goal Civic leadership, partnerships and sound governance in delivering with and

for the community. Objective 4.2 A high-engaged and involved community, working together on strategy

development and implementation Regional Impact Statement The recommendation of the Westport Taskforce will significantly influence the opportunities for growth of business, innovation, employment and GRP for Bunbury and the South West for decades into the future. Background The City of Bunbury has been actively engaging with the Westport Taskforce, attending meetings and workshops since it was established in September 2017. About Westport The Westport Taskforce was established by the Minister for Transport in September 2017. It is a cross-agency project team that is led by independent Chair, Nicole Lockwood, and governed by a Steering Committee comprising six Director’s General and the Chairman of Fremantle Ports and the WA Planning Commission. Westport was tasked with developing a Strategy to guide the Government on the long-term development and growth of the Inner Harbour at Fremantle; the Outer Harbour at Kwinana; the required rail and road networks; and the potential for the Port of Bunbury to contribute to growing needs. The Strategy will look at Perth and the South West’s freight, trade and logistics requirements for the next 50-100 years. The final Strategy if due to be presented to Government by the end of 2019. Many products that WA households use and consume every day arrive by sea container. Perth’s current freight network will not be sufficient to cope with rising demand and is already under pressure. Having a long-term freight plan provides certainty for government, investors, residents and industry. It allows industrial land to be secured while it is still available and provides time to manage sensitive terrestrial and marine environments. Even if additional infrastructure is not required straight away, Westport will have enabled the State to plan for it well in advance.


The environment is a critical area of focus for Westport and is being considered throughout the development of the final Strategy. Westport has adopted PIANC’s Working with Nature approach, which is a proactive, integrated philosophy that considers environmental values from the outset, rather than as an afterthought. While the State Government made an election commitment to plan and build new port facilities at the Outer Harbour in Cockburn Sound, Westport is undertaking a comprehensive, evidence- based assessment of the capabilities of all three study areas (Fremantle, Kwinana and Bunbury) to determine how best to handle Perth’s future trade load. Westport will also determine proposed timeframes for any trade transitions, along with funding and investment models. The Deloitte Access Economics trade forecasts commissioned by Westport estimate that WA’s container trade will quadruple in volume by the year 2068 from 0.7 million TEU (twenty-foot equivalent units) to 3.1 million TEU. This is based on a long-term average growth of 2.8 per cent annually. There are four main types of port trade: containers, bulk goods (liquids, minerals, woodchips etc), general cargo (vehicles, machinery etc) and passengers (cruise ships, navy vessels etc). Fremantle is currently WA’s main container port while also handling passenger vessels and general cargo. Kwinana currently handles bulk products while navy vessels access Garden Island through Cockburn Sound. Bunbury handles bulk products, general cargo and some passenger vessels. The Westport Taskforce is collaborating with more than 80 industry, government, business and community organisations to develop a Strategy based on robust data and consultation. Westport’s process is being independently assessed by well-respected peer reviewers and Westport is also developing an Aboriginal Engagement Strategy. Anyone can have their say on Westport. In December 2018 Westport released a report “Westport: What we have found so far”. A copy of this report is attached at Appendix DPDS 4.

Council Policy Compliance Not applicable Legislative Compliance Not applicable Officer Comments The Bunbury Port is a vital part of the freight network in Western Australia and is a particularly important economic driver for the Bunbury Geographe region with trade through the port reaching a record of 16.9 million tonnes in 2017/2018. Major commodities exported through the port are alumina and woodchips, while the largest imports are caustic soda and mineral sands. The port is used by a diverse range of industries, and includes eleven types of exports and seven types of imports.


The Bunbury Geographe Growth Plan nominates the expansion of the Bunbury Port as one of the Key economic growth drivers for the region. The report states; Port and transport growth generates flow-on employment by facilitating growth in the mining and agribusiness sectors by allowing cost-effective exports. Growing the role of the Port would also support a range of other industries in transport services, engineering, design and construction and subsequent jobs in the wider economy. There is also the potential for the Port to function as a container terminal for Perth-Peel if connected by efficient rail and logistics arrangements. The outcome of the Westport Taskforce review of the Fremantle, Kwinana and Bunbury ports will dictate the timing for, and rate of expansion of the Bunbury Port. The outcome will heavily influence the ability of Bunbury Port to realise its economic potential outlined in the Growth Plan. At the community forum held on 6 June it was identified that there were a number of advantages for expansion of the Bunbury Port, being: 1. An abundance of undeveloped land for future port development; 2. An existing approved Inner Harbour Structure Plan (planning framework in place); 3. Existing high grade transport connections (road and rail) to and from the port; and 4. Abundance of available industrial land within close proximity to the port (Picton, Waterloo,

Kemerton, etc). The community were informed that :

The Port has capacity to commence RORO car imports at minimal cost as it has significant

vacant land and access to labour. No dredging would be required to accommodate RORO

imports

4 additional berths could be constructed now within the existing Port footprint without the

need for additional dredging

Significant transport corridors already exist;

o Rail – There is an existing rail corridor connecting alumina refineries directly to Bunbury

Port. In addition the upgrade studies are nearing finalisation for the rail from

Greenbushes to Kemerton and Port.

o Willenge Drive connecting Picton direct to port provides heavy haulage route

o The Federal and State Governments are already making a significant investment in the

form of the Bunbury Outer Ring Road to improve the efficiency of freight access to the

Bunbury Port. The planning for this work is well advanced with construction starting

2020

Intermodal hubs may not be required however there is ample land available for them if

deemed appropriate.

There is already a key alignment between rail, industrial parks and BORR

There are no significant environmental impediments for the expansion of the Port

There are positive community relations

Bunbury Port is an option that can meet the long term needs of growing State freight task.

It is suggested that in the short term Bunbury Port could accommodate RORO car imports and processing, while in the medium term Bunbury Port could accommodate container vessels with an investment to increase depth of channel.


Given the importance of the recommendations of the Westport Taskforce to the future economic growth of the Bunbury Geographe region, it is recommended that the City of Bunbury and the broader region send a strong message of support demonstrating that the Bunbury Port is able to play a more significant role in the States freight task. Analysis of Financial and Budget Implications There is no direct financial or budget implication related to the recommendation, however the recommendation of the Westport Taskforce will significantly influence the opportunities for growth of business, innovation, employment and GRP for Bunbury and the South West for decades into the future. Community Consultation

The City of Bunbury has not undertaken any community consultation in regards to Westport.

Westport have held a number of community events and delivered presentations in Bunbury to provide the community with the latest news about the Westport Strategy and its process Westport will have two free community events to be held at the City of Bunbury Civic Centre (Function room) on Thursday 6 June to provide the community with the latest news about the Westport Strategy. Councillor/Officer Consultation The Executive and relevant officers have been involved in the preparation of this Agenda item. Applicant Consultation Not applicable Timeline: Council Decision Implementation Should Council endorse the recommendation, actions would commence immediately in order to formally advise the Westport Taskforce of Councils decision and seek the support of the South West Zone of WALGA and the Bunbury- Wellington Group of Councils.


10.5 Director Works and Services Reports 10.5.1 Request for Quotation – Refuse Truck Replacement, 5 Side Loaders

File Ref: RFQ1819-00033

Applicant/Proponent: Internal

Responsible Officer: David Russell, Manager Works Administration

Responsible Manager: David Russell, Manager Works Administration

Executive: Gavin Harris, Director Works and Services



☒ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix CRUSC 2 – Evaluation Report

Summary Quotations for the replacement of 5 x Refuse Trucks have been received and Council is requested to appoint the preferred respondent as the contractor. Executive Recommendation That Council:

1. Endorse the recommended contractor to supply and deliver 5 x Side Loading Refuse Trucks.

2. Authorise the Chief Executive Officer to enter into a contract with the recommended contractor for the supply and delivery of 5 x Side Loading Refuse Trucks.

3. Approves an increase in expenditure of $200,000 from Refuse Collection and Minimisation Reserve for project PR-1904 Replace Waste Vehicles and Plant 2018/19.

Voting Requirement: An Absolute Majority Vote is required for recommendation 3. Strategic Relevance Theme 3 Our Places and Spaces Goal A natural and build environment that reflects Bunbury’s core values Objective 3.5 Efficient use of resources, particularly water and energy, with minimum

waste and efficient disposal. Regional Impact Statement Not applicable for this procurement


Background The waste review that was endorsed by Council in November 2018 to maintain the status quo of continuing with an in house waste kerbside collection allowed progression of the quotation for replacement of 5 x Side Loader Refuse Trucks that are essential in carrying out this service. The current trucks were delayed for replacement while the waste review was undertaken so the replacement of the trucks is essential to continue to provide a reliable service. The quotation was issued through the WALGA preferred supplier program. The contract utilised for procurement was the NPN Preferred Supply for Supply of New trucks to the West Australian Local Government, contract NPN-04-12. Due to utilising this contract the City did not have a requirement to call a public tender. A total of four suppliers (some providing multiple submissions) at closing had responded to the request for quotation. These were: 1. Fuso Trucks and Bus (Bunbury Trucks – Mercedes) 2. Volvo trucks – Volvo Group Australia Pty Ltd 3. IVECO Trucks Australia 4. Western Star Trucks Australia An evaluation panel comprising internal staff evaluated the responses as follows: - Manager Waste Services - Fleet Officer - Waste Services Crew Leader - Manager Works Administration (non-voting/chairperson)

The quotations were evaluated using the following criteria: Compliance Criteria – Yes / No answers Qualitative Criteria weighting

1. 35% Relevant Experience and Product Suitability 2. 30% Respondents Resourcing 3. 35% Price

Evaluation of the quotation prices (and ranking) has been assessed but because the results are "commercial in confidence" details are listed in a Confidential Report that has been circulated to members under separate cover. Council Policy Compliance Tendering for goods and services is conducted in accordance with: - Council Purchasing Policy - Access and Inclusion Policy


Legislative Compliance Processing of quotation was conducted in accordance with: - Local Government (Functions and General) Regulations 1996, Part 4 Tender for Providing Goods

or Services - Local Government Act 1995

The cost of this procurement exceeds the Chief Executive Officer’s level of authority, therefore it has been dealt with in accordance with the Council Purchasing Policy. There was no requirement for this procurement to be issued as a public tender as it has been procured through the WALGA preferred supplier program. Officer Comments Through the evaluation process the evaluation panel have recommended the most suitable truck/compactor configuration to ensure that the City can continue to provide this essential service with improved safety. The recommended product will provide improved employee, pedestrian and public road users (drivers) safety by increasing driver visibility and providing additional camera points for greater visibility. For this procurement to progress as recommended, additional funding is requested from the Refuse Collection and Waste Minimisation Reserve for an amount of $200, 000. The reasons for the additional funding request is as per below and which can mainly be attributed to the delay in procurement of twelve months while the waste review was undertaken.

1. Trade-in value of current trucks has diminished (increased depreciation) 2. The price of procuring the supply of the trucks has increased 3. Improvement in specification accepted – The City has requested walk through cab option

for increased safety and also additional camera upgrades. Prices were obtained for electric refuse trucks as part of this procurement. The evaluation panel reviewed the quotations provided, however suppliers were unable to supply information on service costs/frequency, and there is limited data available on residual values for electric refuse trucks. Unfortunately they were not a viable option for this replacement, but will likely feature again the next time refuse trucks are procured Analysis of Financial and Budget Implications The funding for the purchase of the 5 x Refuse Trucks as part of project PR-1904 Replace Waste Vehicles and Plant 2018/2019 is detailed as follows:

Item Amount

Refuse Collection and Waste Minimisation Reserve $1, 826 260

Income from Trade-in of Refuse Trucks $115, 000

Income from Corporate Waste Fleet (yet to be disposed) $40, 000

Total Funds Available $1, 981 260

Procurement of trucks as recommended $2, 173 905

Provision for GPS installation/re-installation $7, 355

Shortfall request to be funded $200, 000


The Refuse Collection and Minimisation Reserve will be reduced by $200,000. The forecast closing balance of this reserve (including the $200,000) at 30 June 2019 is $1,216,394. From the above table of funds available, we can confirm the income for trade-in of the refuse trucks as they form part of this procurement. There are 3 x corporate vehicles that are all currently in the process of being auctioned which is expected to yield $40, 000 as per above. Community Consultation Not applicable for this procurement Councillor/Officer Consultation City Officers were consulted in relation this procurement in developing the specification and issuing the request for quotation. Applicant Consultation Not applicable for this procurement Timeline: Council Decision Implementation Once Council has endorsed the recommendations the contract will be awarded and the trucks will be ordered within 48 hours. Once ordered the 5 x refuse trucks shall be delivered between 18-30 weeks.


11. Applications for Leave of Absence

11.1 Cr Brown

Cr Brown requests a leave of absence from all Council related business from 22 June 2019 to 24 July 2019 inclusive. Recommendation That Cr Brown be granted leave of absence from all Council related business from 22 June 2019 to 24 July 2019 inclusive. Voting Requirements: Simple Majority required

12. Motions on Notice

Nil

13. Questions on Notice

13.1 Response to Previous Questions from Members taken on Notice Nil

13.2 Questions from Members

14. New Business of an Urgent Nature Introduced by Decision of the Meeting


15. Meeting Closed to Public

15.1 Matters for which the Meeting may be Closed

15.1.1 Confidential Report – Airwave Proposal

Applicant/Proponent: Troy Bottegal, Waveco Pty Ltd

Responsible Officer: Felicity Anderson, Manager Economic Development & Lands

Responsible Manager: Gary Barbour, Director Planning & Development Services

Executive: Mal Osborne , Chief Executive Officer



☐ Legislative

☐ Review

☐ Quasi-Judicial


This report is confidential in accordance with section 5.23(2)(a) of the Local Government Act 1995, which permits the meeting to be closed to the public for business relating to the following: (c) a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting; and A confidential report and recommendation has been circulated to members under separate cover (Confidential Report CRUSC 1). The report is not for circulation.

15.2 Public Reading of Resolutions that may be made Public

16. Closure

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