city of beaverton - finance budget preparation worksheet

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City of Beaverton - Finance

Budget Preparation - 2017

FUND: 602 GARAGE FUND " 2014- 'ACTUAl 2015 - ACTUAl:.

CLASS: 05 BEGINNING WORKING CAPITAL

301 BEGINNING WORKING CAPITAL

TOTAL CLASS: 05 BEGINNING WORKING CAPITAL

CLASS: 35 MISCELLANEOUS REVENUES

382 SALE OF CITY PROPERTY

~ 384 INVESTMENT INTEREST EARNINGS

399 REIMBURSEMENTS - OTHER

756 PERS RSRV DISTRIB-NON GAAP REV

CLASS: 40 INTERFUND TRANSFERS/LOANS

411 TRSFRS FROM GENERAL FUND

412 TRSFRS FROM STREET FUND

419 TRSFRS FROM WATER FUND

421 TRSFRS FROM SEWER FUND

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BUDGET PREPARATION WORKSHEET SUMMARY

DEPT: 03 REVENUE 2016 BUDGETED

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FUND: 602 GARAGE FUND ,,'~ 2014 • ACTUAli - '- ,,' 2015" ACTUAli

428 TRSFR FR BUILDING OPERATING FD

440 TRSFRS FR STREET LIGHTING FUND

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DEPT: 03 REVENUE

'2016 BUDGfTED _ 2017 " RECOMD 2017 ADOPTED

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FUND: 602 GARAGE FUND

CLASS: 05 PERSONNEL SERVICES

136 FLEET MANAGER

155 MECHANIC LEAD

163 MECHANIC 2 i:::;:;":':;';~ ;:" ;~ . ;;;";'.4. ;;

299 PAYROLL TAXES AND FRINGES

TOTAL CLASS: 05 PERSONNEL SERVICES

CLASS: 10 MATERIALS & SERVICES

304 DEPARTMENT EQUIPMENT EXPENSE

306 NON-FLEET EQUIPMENT

307 MEMBERSHIP FEES

318 COMPUTER SOFTWARE

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DEPT: 85 PUBLIC WORKS - OPERATIONS

2017- RECOMD , 2017 ADOPTED>:'

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City of Beaverton - Fi nance


FUND: 602 GARAGE FUND 2014'""AcrtJAt11,N ,,~f 2015 - AcrtJAt , ,

321 TRAVEL,TRAINING & SUBSISTENCE

326 CITYWIDE TRAINING

328 MEALS & RELATED EXPENSE

332 VEHICLE FUEL :t>;::'L.::::;"~;;~:; if I'

371 EQUIPMENT OPER & MAINT EXPENSE ";:'::; .. ;P;;':'';:'';

481 OTHER EXPENSES

511 PROFESSIONAL SERVICES

CLASS 25 TRANSFERS

804 TRSFR - OPERATIONS ADMIN

805 TRSFR TO G/F BLDG MAINT

818 TRSFRS TO lSD-ALLOCATED

819 TRSFRS TO INSURANCE FUND

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2016 BUDGETED L 2017 - RECOMD, , 2017 ADOPTED

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FUND: 602 GARAGE FUND 2014 • ACTUAL',',:,

TOTAL CLASS: 25 TRANSFERS

2015 • ACTUAL ' ,

CLASS: 30 FUND BAUCONTINGENCY/RESERVES

991 CONTINGENCY - UNRESERVED

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';2016 BUDGETED 201',.'RECOMD 2017 ADOPTED -

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DEPT: 03 REVENUE

PROGRAM: 0000 UNRESTRICTED 2Q14 - ACl'UAl

CLASS; OS BEGINNING WORKING CAPITAL


105,633 70,585

TOTAL CLASS; 05 BEGINNING WORKING CAPITAL

CLASS; 35 MISCELLANEOUS REVENUES


9,561 4,433

384 INVESTMENT INTEREST EARNINGS

945 834

389 MISCELLANEOUS REVENUES

150 150


22,288 333


757 MED INSURANCE PREMIUM REBATE

1,922

TOTAL CLASS; 35 MISCELLANEOUS REVENUES

CLASS; 40 INTERFUND TRANSFERS/LOANS


916,230 820,187


183,830 162,651


91,713 67,610


111,203 128,420


36,323 36,611

430 TRANSFER FROM LIBRARY FUND

2,370 3,498


8,866 6,681

441 TRSFRS FR STORM DRAIN FUND

153,865 154,188

T hursday, June 23,20169:41 AM

BP WORKSHEET & JUSTIFICATION

2016 BUnGETED " 2017

68,865 68,865 109,952 109,952

4,500

890 890 900 900

200 200 200

10,301 10,301

3,199

1,020,106 904,591 918,281 918,281

205,172 180,048 183,604 183,604

102,591 91,152 75,523 75,523

125,634 111,626 144,241 144,241

40,029 35,566 40,886 40,886

4,155 3,692 3,919 3,919

10,217 9,078 7,711 7,711

172,588 153,345 173,944 173,944

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DEPT: 03 REVENUE

PROGRAM: 0000 UNRESTRICTED


BEGINNING WORKING CAPITAL



PROCEEDS FROM SALE OF SURPLUS PROPERTY

384 INVESTMENT INTEREST EARNINGS

INTEREST EARNINGS IS BASED ON AVAILABLE CASH BALANCES AND INTEREST RATES; FY 13-14 BUDGETED INTEREST EARNINGS ARE BASED UPON .35% FY 14-15 BUDGETED INTEREST EARNINGS ARE BASED UPON .35% FY 15-16 BUDGETED INTEREST EARNINGS ARE BASED UPON .50% FY 16-17 BUDGETED INTEREST EARNINGS ARE BASED UPON .55%

389 MISCELLANEOUS REVENUES


FY 14 INCLUDES AN ENGERYTAX CREDIT FOR THE FUEL TANK THAT WAS CONSTRUCTED AT THE OPERATIONS FACILITY $11,496 FY 14 INCLUDES THIS FUND'S SHARE OF THE $500,000 DISBURSEMENT FROM THE PERS RESERVE

FUND $5,150 FY 14 REFLECTS A PROPORTIONAL SHARE OF THE ODS MEDICAL PREMIUM REBATE $5,641


RETIREMENT RESERVE $1 MILLION DISTRIBUTION TO OPERATING FUNDS

757 MED INSURANCE PREMIUM REBATE

FY 14-15 AND FY 15-16 REFLECT MODA MEDICAL INSURANCE PREMIUM EXPERIENCE REBATE DISTRIBUTION TO OPERATING FUNDS


CHARGES FOR FLEET SERVICES (FUEL & REPAIRS)









430 TRANSFER FROM LIBRARY FUND




441 TRSFRS FR STORM DRAIN FUND

CHARGES FOR FLEET SERVICES (FUEL & REPAIR:V 6 58

T hursday, June 23,20169:41 AM Page 632 of 736




DEPT: 03 REVENUE

PROGRAM: 0000 UNRESTRICTED 2014 - ACTUAL 2015 - ACTUAL

TOTAL CLASS: 40 INTERFUND TRANSFERS/LOANS

TOTAL PROGRAM: 0000 UNRESTRICTED

'\642,977

TOTAL DEPARTMENT: 03 REVENUE

1,642,977 1,458,'10:i " .

Thursday, June 23, 20169:41 AM


2016 BUDGETED 2017 - RECOMD 2017 ADOPTED

. 1,489,098 • (548,109

i ,659, 1~'- "'

1,760,548 1 ,577,053 ·."·1,659,16.1 '1,659,161

0659

Page 633 of 736




DEPT: 03 REVENUE

PROGRAM: 0000 UNRESTRICTED


OBJECT DESCRIPTION . ,

JUSTIFICATIONS , . ',' . '. , .' ';,'f' , .' '_ ..

.. iF

0660

Thursday, June 23, 20169:41 AM Page 634 of 736





PROGRAM: 0762 FLEET MAINTENANCE 2014 - ACTUAL 2015 - ACTUAL

CLASS: 05 PERSONNEL SERVICES

136 FLEET MANAGER

90,084 1.00 90,623 1.00

155 MECHANIC LEAD

60,601 1.00 52,436 1.00

163 MECHANIC 2 111,895 2.00 113,870 2.00

195 MECHANIC 1 99,567 2.00 82,686 2.00

275 TEMPORARY EMPLOYEES

299 PAYROLL TAXES AND FRINGES

219,759 166,514

TOTAL CLASS: 05 PERSONNEL SERVICES



92,291 1.00 93,066 94,709 1.00 94,709 1.00

62,415 1.00 44,582 66,309 1.00 66,309 1.00

120,378 2.00 105,605 112,494 2.00 11 2,494 2.00

102,175 2.00 98,307 106,024 2.00 106,024 2.00

3,571

242,385 204,763 230,228 230,228

c". - - 581,906 __ ~.()0_~:~~,l~ ~C i5.~O 619:644 . 6. oo j"9,~_~J;::~:~ s:9~:I6;f ' 6.00 .. 609, 764 i~."_~PB CLASS: 10 MATERIALS & SERVICES


10,353 8,110 17,000 16,000 13,000 13,000

305 SPECIAL DEPARTMENT SUPPLIES

3,527 3,718 3,500 3,500 20,000 20,000

306 NON-FLEET EQUIPMENT

2,181 2,049 2,500 2,000 3,000 3,000

307 MEMBERSHIP FEES

540 909 409 920 920

308 PERIODICALS & SUBSCRIPTIONS

195 255 300 200 200

317 COMPUTER EQUIPMENT

1,024 1,024


26,400 40,229 7,000 7,000

0661

Thursday, June 23, 2016 9:41 AM Page 635 of 736




DEPT: 85 PUBUC WORKS - OPERATIONS

PROGRAM: 0762 FLEET MAINTENANCE

136 FLEET MANAGER

155 MECHANIC LEAD


FY 15-16 ESTIMATE REFLECTS REDUCTION DUE TO POSITION VACANCY

163 MECHANIC 2 FY 15-16 ESTIMATE AND FY 16-17 REFLECT A DECREASE DUE TO POSITION VACANCY AND BEING

FILLED AT A LOWER STEP.

195 MECHANIC 1

FY 15-16 ESTIMATE REFLECTS REDUCTION DUE TO POSITION VACANCY

275 TEMPORARY EMPLOYEES

299 PAYROLL TAXES AND FRINGES PAYROLL TAXES AND FRINGE BENEFITS EXPRESSED AS A PERCENTAGE OF SALARY TOTALS 52.93% AS A CITY-WIDE AVERAGE AND CONSISTS OF THE FOLLOWING: 29.96% IN PAYROLL TAXES CONSISTING OF 7.65% FICA, AVERAGE OF 17.14% FOR

RETIREMENT CONTRIBUTIONS (20.76% PERS. 13.82% OPSRP GENERAL OR 17.93% OPSRP POLICE), AND 5.1 7% IN OTHER TAXES (UNEMPLOYMENT LONG TERM DISABILITY, WORKERS COMPENSATION, PEHP, AND TRIMET)

22.97% AS THE AVERAGE COST OF MEDICAL, DENTAL, LIFE AND AD&D INSURANCES


DIAGNOSTIC SCAN TOOL UPDATES NEW MODEL YEAR SPECIALTY TOOLS MISCELLANEOUS HAND TOOLS AND BROKEN TOOL REPLACEMENT CUMMINS ENGINE DATALINK ONLINE REPAIR MANUALS NEW AUTOMOTIVE DIAGNOSTIC SCAN TOOL ($3000)

305 SPECIAL DEPARTMENT SUPPLIES MISC. SHOP SUPPLIES: FLOOR SOAP, DEGREASER, ABSORBENT PADS, FASTENERS, ELECTRICAL SUPPLIES LATEX GLOVES, W ELDING SUPPLIES, SPRAY PAINT, SMALL INCIDENTALS FOR FLEET REPAIR AND MAINT INCLUDES FUNDS FROM 331 AND 371- BETTER TRACKING OF SMALL SHOP INCIDENTALS

306 NON-FLEET EQUIPMENT PARTS, REPAIRS AND MODIFICATION TO NON-FLEET EQUIPMENT. FUNDING FOR THIS ACCOUNT IS INCLUDED IN THE CHARGES TO OTHER FUNDS

307 MEMBERSHIP FEES

COLUMBIA-WILLAMETTE CLEAN CITIES COALITION NAFA FLEET MANAGEMENT ASSOCIATION MEMBERSHIP PACIFIC FLEET MANAGERS ASSOCIATION

308 PERIODICALS & SUBSCRIPTIONS

MOTORS MAGAZINE RENEWAL

317 COMPUTER EQUIPMENT DESKTOP COMPUTER FOR LEAD MECHANIC (TOWER TO REPLACE THIN-CLIENT) $760: 2 X 22" MONITORS $264


WIRELESS COVERAGE FOR SHOP $500 HOSTING FEE FOR FLEET MANAGEMENT SOFTWARE SYSTEM $6,500

0662

Thursday, June 23,20169:41 AM Page 636 of 736





DEPT: 85 PUBUC WORKS - OPERATIONS

PROGRAM : 0762 FLEET MAINTENANCE 2014 - A<mJAL


2,116 5,174 4,000


2,334


70

331 VEHICLE EXPENSE

165,618 150,544 165,000

332 VEHICLE FUEL

537,784 452,780 550,500

361 UNIFORMS & SPECIAL CLOTHING

371 EQUIPMENT OPER & MAINT EXPENSE

80,575 76,858 81,000

481 OTHER EXPENSES

724 145


60,450 57,009 77,000

TOTAL CLASS: 10 MATERIALS & SERVICES

CLASS: 25 TRANSFERS


68,806 59,800 60,694

805 TRSFR TO G/F BLDG MAl NT

3,867 3,570 3,848

818 TRSFRS TO ISO-ALLOCATED

33,332 37,796 40,073


19,346 24,182 31,437

TOTAL CLASS: 25 TRANSFERS

125,351 136,052

CLASS: 30 FUND BAUCONTINGENCY/RESERVES


76,528

TOTAL CLASS: 30 FUND BAUCONTINGENCY/RESERVES

TOTAL PROGRAM: 0762 FLEET MAINTENANCE

0663

Thursday, June 23, 2016 9:41 AM

_ 2017 ADOPTED

5,484 8,000 8,000

70 70 70

160,000 165,000 165,000

375,000 420,000 420,000

700 700

90,000 90,000 90,000

300 300

90,000 99,000 99,000

59,157 78,409 78,409

3,848 3,616 3,616

40,073 41 ,066 41,066

31,437 40,868 40,868

57,224 57,224

Page 637 of 736





PROGRAM: 0762 FLEET MAINTENANCE



TRAVEL AND SUBSISTENCE TO SUPPORT TRAINING DRIVABILTY AND EMISSION DIAGNOSTICS TRAINING (DEQ MANDATE) TRAINING TO KEEP UP WITH CHANGING AUTOMOTIVE/EQUIPMENT TECHNOLOGY GOV FLEET EXPO


TRAINING IS NOW BUDGETED IN THE 321 LINE ITEM


MEALS FOR AFTERHOUR CALLOUTS OR OVERTIME

331 VEHICLE EXPENSE PARTS AND REPAIRS FOR CITY VEHICLES; PREPARE NEW VEHICLES FOR SERVICE;

332 VEHICLE FUEL

FUEL FOR ALL CITY VEHICLES AND EQUIPMENT. $420,000

361 UNIFORMS & SPECIAL CLOTHING

RAIN GEAR SAFTEYGEAR

371 EQUIPMENT OPER & MAINT EXPENSE

PARTS AND REPAIRS FOR CITY EQUIPMENT & PREPARE NEW EQUIPMENT FOR SERVICE

481 OTHER EXPENSES

CDL, MOTORCYCLE LICENSE RENEWALS. UPGRADES TO CDL 'A" $300


UNIFORM/COVERALL AND SHOP TOWEL CLEANING OUTSIDE REPAIRS AND MAINTENANCE SERVICE ON THE CITY'S FLEET PAINT MISC FLEET VEHICLES AND EQUIPMENT ANNUAL AERIAL, DIELECTRIC AND CRANE INSPECTIONS CARRYOVER PROPANE FUEL PILOT PROGRAM


ALLOCATION OF SERVICES PROVIDED BY THE PUBLIC WORKS ADMINISTRATION FUND

805 TRSFR TO G/F BLDG MAl NT

ALLOCATION OF BUILDING MAINTENANCE SERVICES PROVI DED BY THE GENERAL FUND

818 TRSFRS TO lSD-ALLOCATED

ALLOCATION OF SERVICES PROVIDED BYTHE INFORMATION SYSTEMS FUND $33,066 SOFTWARE MAINTENANCE COSTS - RTA FLEET SOFTWARE SYSTEM $8,000


ALLOCATION OF CHARGES FOR GENERAL LIABILITY AND PROPERTY INSURANCE.


0664


City of Beaverton - Fi nance




2014 - ACTUAL 2015 - ACTUAL

"6: 00 ,, ' 1 ,~89,2:i8 .,::,~. OO



TOTAL DEPARTMENT: 85 PUBLIC WORKS - OPERATIONS , .

'1,572,390 ,: 6.00 1,389,238 6.00 1,760,548. 6.00. 1',467,101 ' - 1,659,161 .6.00 1,659,16.1 '6.00

0665






Thursday, June 23,20169:41 AM


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city of beaverton - finance budget preparation worksheet

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