city of arkansas city board of city commissioners · harper said it will. she said she will show...

City of Arkansas City

Board of City Commissioners

Agenda

Regular Meeting Tuesday, January 17, 2017 @ 5:30 PM

Commission Room, City Hall — 118 W. Central Ave. — Arkansas City, KS

I. Routine Business

1. Roll Call 2. Opening Prayer and Pledge of Allegiance 3. Additions or Deletions to the Agenda (Voice Vote) 4. Approval of the Agenda (Voice Vote)

II. Awards and Proclamations

1. VFW Officer of the Year presentation to Arkansas City Master Police Officer/Detective Nelson Douglas 2. VFW EMT Appreciation Award presentation to Arkansas City Firefighter/EMT Tanner McClure 3. VFW Firefighter Appreciation Award presentation to Arkansas City Captain Ken Corcran

III. Recognition of Visitors

1. Spring Hill Golf Course update IV. Comments from the Audience for Items Not on the Agenda

Each speaker will state his or her name and address before making any comments. Each speaker will have three (3) minutes to present his or her comments. Comments or questions will be directed only to the City Commission. Debate or argument between parties in the audience will not be allowed. Repeated reiterations by speakers will not be allowed. Violations of comment procedure will result in being directed to cease speaking or resume sitting.

V. Consent Agenda (Voice Vote)

1. Approve the January 3, 2017, regular meeting minutes as written. 2. A Resolution to approve and execute a Deed of Release for airport property of approximately 4 acres,

located at Strother Field Airport, for Four County Mental Health.

VI. Old Business 1. Update on dangerous structure located at 617 S. 4th Street in Arkansas City, owned by Brett V. Martin.

VII. New Business

1. Consider a Resolution authorizing the City of Arkansas City to enter into a contract agreement with Wildcat Construction Company, Inc., of Wichita, for the Water Well No. 14 improvements, for an amount not to exceed $369,800.00. (Voice Vote)

VIII. City Manager Updates IX. Other Business X. Adjournment

DATE: JANUARY 17, 2017

TO: CITY COMMISSION OF ARKANSAS CITY, KANSAS

FROM: SPRING HILL GOLF & RECREATION ASSOCIATIONDALE A. KUHN, TREASURERCATHY A. VAUGHN, VOLUNTEER CLUBHOUSE MANAGER

SUBJECT: UPDATE

The Association is developing a plan toward total self sufficiency of Spring HillGolf Course. Those changes are:

Reduced number of employee hours. (Using honor box and cut in hoursopened).

Shorten the employee work year to 6 Vt months.

Use Pre-Lease prisoners for course maintenance. Reduced cutting areaon Course.

The Association believes the above changes should lead to a balanced budget.

Also are attached several pages that describe the number of golf rounds playedeach year and those involved in those rounds.

At the present time, contact has been made to appear before the Parkerfield CityCommission and the Cowley County Commission to ask for monetaryassistance. (No calls have been received back from Parkerfield, we will bescheduled on the County Commission agenda for February 7, 2017).

MEMBERSHIP NUMBERS and ROUNDS PLAYED as of

JANUARY 1, 2016

Total Membership - 93

Arkansas City - 64

Winfield-10

Cedar Vale - 6

Newkirk - 3

Tonkawa - 3

Kansas City -1

Parkerfield -1

Ponca City - 2

Atlanta -1

Oxford -1

Lansing-1

ROUNDS PLAYED IN 2016

There have been 11.603 total rounds played in at Spring

Hill Golf Course in 2016 (9 holes)

• Youth Golf - 622 rounds -

ACMS 7th &8th grade golf program - 540 roundsPractice - 20 participants -100% live in Ark CityTournaments - 200 participants - 20% are Ark Citystudents

Ark City Recreation - 64 rounds -16 participants -100% live in Ark City

• Adult League Play -1,090 rounds - 95 participants90% are from Ark City

• Tournament Play -14 tournaments -1,140 rounds472 participants - 50% are Ark Citians -VFW Tournaments - (2-days) - 80% are out of townersStaying in local hotels/motels, dining, shopping

Non-Members who pay - 3,567 rounds -1,750 roundswere played by citizens of Ark City

• Members - 5,200 rounds - 3,536 rounds were played bymembers who live in Ark City

Item for City Commission Action Section V Item 1

Meeting Date 1/17/2017

Department/Division City Manager

Staff Contacts Lesley Shook / Andrew Lawson

Title: Consent Agenda Item: Approve the January 3, 2017, regular meeting minutes as written.

Description: Please see attached document.

Commission Options: 1. Approve with the consent agenda. 2. Remove item from the consent agenda for consideration as New Business.

Fiscal Impact: Amount: N/A Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain) Approved for Agenda by:

City Manager

City Commission of Arkansas City Meeting Minutes

January 3, 2017 Page 1

The Arkansas City Board of City Commissioners met in regular session at 5:30 p.m. January 3, 2017, in the Commission Room at City Hall, 118 W. Central Ave., in Arkansas City. Mayor Duane L. Oestmann called the meeting to order. Those also present at roll call were Commissioners Dan Jurkovich, Charles Tweedy III and Karen Welch. Commissioner Jay Warren was absent for a medical procedure. City employees present at roll call were City Manager Nick Hernandez, City Attorney Tamara Niles, Public Information Officer Andrew Lawson, City Clerk Lesley Shook, Public Works Director Eric Broce, Assistant Public Works Director Mike Crandall, Neighborhood Services Superintendent Richard Brown, City Planner Josh White, Finance Director Kathy Cornwell, Fire Chief Bobby Wolfe, Police Chief Dan Ward, Police Officer Cori Deill, Police Officer Ivan Velasquez and Public Service Officer Sky Chapman. South Central Kansas Medical Center was represented by chief executive officer Virgil Watson and chief financial officer Holly Harper. Citizens in attendance included Ken Harader, Dianna Ingram, Brett Von Martin, Cowley CourierTraveler reporter Cody Griesel and Ark City Daily Bytes reporter Jeni McGee. Commissioner Jurkovich offered the opening prayer. Mayor Oestmann led the pledge of allegiance. Agenda Approval Commissioner Tweedy moved to approve the agenda as presented. Commissioner Jurkovich seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann declared the agenda approved. Awards and Proclamations Police Chief Ward introduced the newest members of the department — Public Service Officer Sky Chapman, and Police Officers Cori Deill and Ivan Velasquez. Chapman will be handling all of the animal control duties. Ward said Deill comes from a law enforcement community — her mother recently retired from an Idaho police department as a detective — and she used to work for the City (and later Cowley County) as a dispatcher. Velasquez is a bilingual Arkansas City High School graduate who worked most recently as a corrections officer. Officers Deill and Velasquez were sworn in by City Clerk Shook. Ward said both would start attending the Kansas Law Enforcement Training Center in just two weeks and Chapman will take the animal control class in March. Chief Ward said he challenged his staff a year ago to figure out a way to return to full staffing. They review and revised their procedures, moved to quarterly hiring processes and developed a recruitment team to fix the issue. As a result of these hires, the Arkansas City Police Department is fully staff for the first time since Ward arrived. Recognition of Visitors SCKMC chief financial officer Holly Harper gave an overview of the 2016 statistics and financial information for the medical center. Census still is down 3 percent and surgeries 7 percent, but outpatients are up by 1 percent.



Commissioner Tweedy asked if the new Geriatric Psych Unit would improve the daily census. Harper said it will. She said she will show those numbers separately for the first six to 12 months the unit is operational. She projects 70-percent occupancy and a gross revenue increase of $4.5 million in 2017 due to the new psych unit. Commissioner Tweedy asked about average length of stay. Harper said they try to keep it around 12 to 15 days. Commissioner Welch asked about referral sources. Harper listed nursing homes, physicians and veterans homes. Harper said the hospital has improved its loss by $55,000 year over year, and while sales tax receipts are down statewide, the taxes and the new unit are projected to generate enough revenue to push SCKMC into the black. Additional factors are the full effect of Rural Health Clinic status for South Central Kansas Clinic, projected to save up to $400,000; a slight reduction in contractuals due to the Clinical Documentation Improvement project; and $281,250 in revenue from participation in the 340B pharmacy program through South Central Kansas Clinic. Mayor Oestmann asked if there is any thought of expanding the extra hours at the clinic. Harper said it isn’t yet at capacity, but it eventually might get there. Saturdays are not that busy, but the weeknights certainly are. City Manager Hernandez pointed out Harper’s balance sheet, dated November 30, 2016, showed greater available cash on hand than the City current has available in its General Fund. She countered that was just a snapshot and likely has changed since those numbers were recorded. Commissioner Jurkovich asked if there was any threshold on the accounts payable that, once reached, would signal it is time for SCKMC to resume its $25,000 monthly repayments to the City. Harper said she would want to get all of her accounts payable into the 30- to 60-day range before resuming those repayments to the City. She said this was the best outlook for SCKMC in many years and thanked Quorum for its assistance in that regard. Consent Agenda Commissioner Jurkovich made a motion to approve the consent agenda as presented, including the following:

1. Approving the December 20, 2016, regular meeting minutes as written. Mayor Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann declared the consent agenda approved. Old Business

Unsafe/Dangerous Structures Resolution No. 2017-01-3070

City Clerk Shook presented for discussion a resolution declaring structures located at 413 W. Madison Ave., 421 W. Madison Ave., 608 S. Fourth St., 614 S. Fourth St., 617 S. Fourth St., and 1419 S. Summit St. as unsafe and dangerous, and directing that they be repaired, shored or otherwise made safe — or alternatively, demolished.



Neighborhood Services Superintendent said four of the houses — all except for 617 S. Fourth St. and 1419 S. Summit St. — are owned by Sue Bridges and the late John Bridges. The owners have no interest in improving the properties, but potentially are willing to deed them over to the City if they are condemned and demolished. He showed pictures of all six structures and offered testimony regarding the various problems at each property. Mayor Oestmann opened a public hearing on 614 S. Fourth St. No one spoke. He closed the public hearing. Mayor Oestmann made a motion to declare 614 S. Fourth St. as unsafe and dangerous. Commissioner Jurkovich seconded the motion. A voice vote was unanimous in favor of the motion. Commissioner Tweedy asked if the structure likely is beyond saving. Brown said that was his professional opinion. City Manager Hernandez said all of the properties have liens for unpaid taxes and are likely to sell at sheriff’s sale. Mayor Oestmann opened a public hearing on 608 S. Fourth St. Brett Von Martin, 617 S. Fourth St., said he didn’t think this particular property was beyond repair, but admitted the prior house had been abandoned for 30 years. Brown said the ceiling is starting to sag and the floor joists are spongy. The foundation also is starting to crumble. Martin also said 413 W. Madison Ave. was in pretty bad shape. Oestmann then closed the public hearing. Mayor Oestmann made a motion to declare 608 S. Fourth St. as unsafe and dangerous. Commissioner Tweedy seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann opened a public hearing on 413 W. Madison Ave. No one spoke. He closed the public hearing. Commissioner Welch made a motion to declare 413 W. Madison Ave. as unsafe and dangerous. Commissioner Tweedy seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann opened a public hearing on 421 W. Madison Ave. No one spoke. He closed the public hearing. Mayor Oestmann made a motion to declare 421 W. Madison Ave. as unsafe and dangerous. Commissioner Jurkovich seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann opened a public hearing on 617 S. Fourth St. Brown said the house first came to his attention in June 2015 when the water was disconnected. The natural gas service also was turned off and never restored. Last year, Brown and Combination Inspector Mike Bellis inspected the property. Martin told Brown at the time that he didn’t have the money to make necessary repairs and thus had not contacted Brown as instructed. Brown told Martin he could not live in a house without electricity, heat or water, or a leaking roof. He also said several neighbors had complained that Martin was throwing his feces out the back door of the residence. Upon inspection, Brown said he and Bellis saw mold growing from the ceiling in various parts of the house. They also found the electricity had been restored without Brown’s knowledge and against normal protocols. Brown said he has tried to work with Martin, who never has taken care of anything he has promised to do at the house.



A licensed electrician and plumber inspected the house December 14, but refused to do any work on the residence until the mold is remediated, Brown said. There also was a dispute concerning removal of property. Brown said Martin had signed a document, which Brown showed, that acknowledged the extent of mold growth and 75-percent dilapidation of the structure, and further agreed to remove belongings by December 30, 2016. Brown showed the roof deterioration from four angles, as well as junk and debris in the back yard, an associated storage building with a failing roof, exposed homemade wiring, foundation erosion, and exposed floor joists. Commissioner Welch asked if anyone had talked to Martin about mold remediation. Brown said he explained the hazards to his health. Commissioner Tweedy asked how much it might cost. Brown said it could range anywhere from $1,000 to $30,000 or $40,000, but he thinks the entire roof and trusses will have to be removed. Additionally, Brown said 90 percent of the building needs to be rewired and the plumbing must be replaced. An old, nonfunctional potbelly stove is the only potential source of heat in the structure, which is insufficient. Hernandez said Martin had asked for an extension of time to remove his belongings and a chance to address the commissioners about his plan, timeline, and goals for restoring the property. Martin said someone volunteered to offer supplies to fix the roof, but he denied many of Brown’s allegations and said the building was structurally sound. Hernandez told him he needed a licensed roofer to do the work. Martin also contested the plumber’s estimated of $2,500 needed to replace plumbing, said he had paid his electric bill and claimed he had a brand-new door ready to hang in the back, above the crumbling foundation. He said the house had been re-plastered and re-sheetrocked, but later admitted that was done 10 years ago. Mayor Oestmann said he wanted a detailed account of what Martin has done on the house and what he plans to do. Martin said he would hire contractors, pay property taxes and have mold remediated, but he needs time. Mayor Oestmann asked if Martin had a job and he said he did not. Mayor Oestmann questioned how he would be able to pay for all of the needed work. Hernandez said Martin needed to have specific timelines and dates. Commissioner Tweedy said the mold has to go, no matter how expensive it is. The nearest remediator is in Maize. Commissioner Jurkovich wondered if allowing expensive remediation would be doing Martin a disservice. Mayor Oestmann closed the public hearing and made a motion to declare 617 S. Fourth St. as unsafe and dangerous, but grant two weeks for a mold report and allow the rest of the week to remove all personal property. Commissioner Welch seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann opened a public hearing on 1419 S. Summit St. No one spoke. He closed the public hearing. Mayor Oestmann made a motion to declare 1419 S. Summit St. as unsafe and dangerous, and approve the resolution with the changes made regarding 617 S. Fourth St. Commissioner Jurkovich seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann declared the resolution approved and given Resolution No. 2017-01-3070.



New Business Rezoning 1401 S. Sixth St.

Ordinance No. 2017-01-4427 City Clerk Shook presented for discussion a first reading of an ordinance authorizing the rezoning of 1401 S. Sixth St. from P (Public Use District) to R-3 (High-Density Residential District). City Planner White referenced the prior passage by the commissioners of a resolution of support for the proposed low-income senior housing project east of Veterans Memorial Lake, just south of Taylor Avenue. He said part of the approval process is to consider rezoning the property in question to allow that sort of use. The surrounding area is primarily agricultural and single-family residential, with large tracts of land. White speculated the lack of further development was due to the area’s former status as a floodplain prior to the levee. He said staff recommended the rezoning because the development appears compatible with the area, albeit more dense. The neighborhood is primed for additional development, but just needs some investment. Additionally, the project meets Comprehensive Plan goals and the City has no intention to develop the land. The Planning Commission voted unanimously on December 13, 2016, to recommend the rezoning. Another point of support is the developer’s intent to extend the paved walking trail and build public restrooms. Hernandez said this was a major advantage because the cost for the City just to extend sewer there was $60,000. Commissioner Tweedy asked if there were any concerns at the Planning Commission meeting. White said some area neighbors were concerned about the density of the development disturbing the rural character of the area. Commissioner Jurkovich asked if there was any way to condense the site and push it east from the lake. City Manager Hernandez said the City could look at adjusting the setbacks during the site plan approval process. Commissioner Tweedy asked what would happen years later if the rezoning is approved, but no development occurs. White said the commissioners always could rezone it back to Public Use District. Dianna Ingram, 1308 S. Fourth St., asked about the floodplain status. Hernandez showed how the levee had removed that area from the floodplain, except some areas further south where a canal can back up if pumps fail. Hernandez admitted that all bets are off if the levee fails, but that would affect many areas beyond just this one. He explained to Ingram that the developer still has to apply for and receive tax credits from the federal government. Commissioner Tweedy said there is no guarantee that this project even will go forward. Hernandez said he is trying to finalize a development agreement and will bring it to a later commission meeting. Mayor Oestmann made a motion to approve the ordinance. Commissioner Jurkovich seconded the motion. A roll call vote was unanimous in favor of the motion. Mayor Oestmann declared the ordinance approved and given Ordinance No. 2017-01-4427.



Zoning Regulations Ordinance No. 2017-01-4428

City Clerk Shook presented for discussion a first reading of an ordinance modifying Article 25 (Planning Commission, Board of Zoning Appeals, Zoning Administrator and Administrative Variances) of the Zoning Regulations, and amending Municipal Code to reflect those changes. City Planner White said this was just a housekeeping effort to remove language duplicative of the general provisions for all City boards that were approved a few months prior. Most other changes are grammatical. He said the Planning Commission voted unanimously on December 13, 2016, to recommend the modifications. Commissioner Welch made a motion to approve the ordinance. Mayor Oestmann seconded the motion. A roll call vote resulted in three aye votes and one nay vote, with Commissioner Jurkovich dissenting. Mayor Oestmann declared the ordinance approved and given Ordinance No. 2017-01-4428.

Alcohol at Agri-Business Building City Clerk Shook presented for discussion a first reading of an ordinance modifying Municipal Code Section 50-262, regarding consumption of alcoholic beverages at the Agri-Business Building, located at 712 W. Washington. City Attorney Niles said the consumption still would be restricted within a fenced or secured area to those who are 21 or older, but those younger would be allowed inside the building, which they are forbidden to do now. Niles said the ordinance requires obtaining a City permit, but waives a duplicate fee if one already has been paid. Commissioner Jurkovich asked about other areas that have proved popular for alcohol consumption, such as the Chamber of Commerce breezeway and Wilson Park. City Manager Hernandez said both had been resolved, with the former having been sold to Ark City Arts and the latter approved by ordinance on an event-by-event basis. Commissioner Jurkovich said he was more interested in repealing the existing Agri-Business Building ordinance altogether and just applying the same rules used everywhere else, since it seems to work well at Wilson Park. Shook explained that private parties with only invited guests do not have to have a state liquor license, but they have to obtain one from the City. Only public events with uncontrolled access have to seek licenses from both. Niles clarified that if only cereal malt beverage is being served, then a license only is needed from the City. Shook said no one can furnish or sell alcohol without a liquor license from the State of Kansas. These rules are enforced by the police chief, who is in charge of approving security arrangements for these sorts of events. Mayor Oestmann made a motion to disapprove the ordinance. The motion died for lack of a second. The commissioners then directed staff to develop instead a citywide special events permitting process that treats all City facilities equally, and bring that proposal to a future meeting for discussion and possible approval.



City Manager Updates City Manager Hernandez asked Fire Chief Wolfe and Police Chief Ward to address their telephone systems. He said the two public safety departments’ telephone systems are malfunctioning, with one out of service entirely. Wolfe said the fire-EMS department has not had telephone service for a week and a half. Hernandez said it is the same system that has been in place since the 1980s. Ward said his department is receiving intermittent calls. He said the problems do not extend to 911 or 441-4444, which go to dispatch in Winfield, but the administrative phones all are affected. Hernandez said the City is looking at a Voice Over Internet Protocol (VOIP) system. Ward said the new system still would be analog, but allow for the possibility of upgrading to digital in the future. Hernandez said the price to get all of this replaced is about $20,000. He said Information Technology Manager Matt Metzinger also is pricing a citywide conversion, because it could save up to $2,000 a month on the City’s AT&T telephone bill in the long run. But that is more of a long-term project because this is needed immediately. Hernandez said as soon as he receives the final bid, he will forward all three bids to the commissioners and tell them which one he has selected. He asked for the extra spending authority necessary to complete the purchase. Commissioner Tweedy asked if the police and fire phones tie in to City Hall. Hernandez said there is a line from City Hall to the police department, but then an independent system (which needs replaced) picks up over there. After that, the police system feeds the fire-EMS system via a direct fiber line. He said the new phones will allow the ability to set up a redundant internet connection in the event of a service failure on the main cable line. Hernandez said Metzinger is unwilling to turn off the police system and reboot it for fear that it could take down that entire system, as well. Ward said the telephone company is unwilling to provide support or maintenance. Mayor Oestmann made a motion to authorize Hernandez to spend up to $20,000 to purchase a new telephone system for the fire-EMS and police departments. Commissioner Welch seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann declared the motion approved. Mayor Oestmann asked about the possibility of a citywide conversion. Hernandez said whomever is selected for this urgent project also probably will end up supplying that system, as well, so the phones can talk to each other. Commissioner Tweedy asked about the timeframe for delivery. Ward said it could take up to a month more, but Hernandez said that was mainly for making the changes needed to achieve the $2,000-per-month savings. He estimated work could proceed on these new systems within a week or two, depending on the arrival of parts. Adjournment Commissioner Tweedy moved to adjourn the meeting. Commissioner Jurkovich seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann declared the meeting adjourned at 7:26 p.m.



THE ARKANSAS CITY BOARD OF CITY COMMISSIONERS _________________________ Duane L. Oestmann, Mayor ATTEST: ____________________________ Lesley Shook, City Clerk Prepared by: ____________________________ Andrew Lawson, Public Information Officer

Item for City Commission Action Section V Item 2


Department/Division City Attorney

Staff Contact Tamara Niles

Title: Consent Agenda Item: Consider a Resolution to approve and execute a Deed of Release for airport property of approximately 4 acres, located at Strother Field Airport, for Four County Mental Health.

Description: The Federal Aviation Administration (FAA) must approve the sale of any Strother Field property. Attached is the FAA approval to release the property to Four County Mental Health, which must be approved and signed by both cities for the Four County Mental Health transaction to be finalized.

Commission Options: 1. Approve with the consent agenda. 2. Remove item from the consent agenda for consideration as New Business.



City Manager

RESOLUTION NO. 2017-01 RESOLUTION TO APPROVE AND EXECUTE A DEED OF RELEASE FOR AIRPORT PROPERTY OF APPROXIMATELY 4 ACRES LOCATED AT STROTHER FIELD AIRPORT FOR FOUR COUNTY MENTAL HEATH. WHEREAS, the Airport Owner has requested the United States of America to release the real property described in the attached document from all terms, conditions, reservations, and restrictions; and, WHEREAS, by virtue of delegation of authority, the Manager, Airports Division, Central Region, FAA, under and pursuant to the powers and authority contained in 49 U.S.C. 47153 is authorized to make determinations on requests for Deed of Release and to execute said Deeds; and, WHEREAS, the Cities of Arkansas City and Winfield City, KS expressly agree for itself, its successors and assigns, to restrict the height of structures, objects of natural growth and other obstructions on the described real property to such a height so as to comply with FAA Regulations, Part 77. NOW, THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City hereby authorizes the Mayor and/or City Manager of the City of Arkansas City to approve and execute a deed of release for Airport property of approximately 4 acres located at Strother Field Airport for Four County Mental Heath. Such documents are attached hereto and incorporated by reference as if fully set forth herein. SECTION TWO: The Governing Body of the City of Arkansas City hereby authorizes the Mayor and/or City Manager of the City of Arkansas City to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION THREE: This Resolution will be in full force and effect from its date of passage by the City Commission of the City of Arkansas City. PASSED AND RESOLVED by the Governing Body of the City of Arkansas City, Kansas this 17th day of January, 2017. _______________________________ Duane L. Oestmann, Mayor ATTEST: _____________________________________ Lesley Shook, City Clerk APPROVED AS TO FORM: _____________________________________ Tamara L. Niles, City Attorney

CERTIFICATE

I, hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2017-01-______ of the City of Arkansas City, Kansas adopted by the governing body on January 17, 2017 as the same appears of record in my office. DATED: _________________ Lesley Shook, City Clerk

Item for City Commission Action Section VI Item 1


Department/Division Neighborhood Services

Staff Contact Richard Brown

Title: Update on dangerous structure located at 617 S. 4th Street in Arkansas City, owned by Brett V. Martin.

Description: Mr. Martin was ordered to report back to the City Commission concerning the results of a mold remediation report for his house so that the commissioners may decide the next steps in this matter.

Commission Options:



City Manager

Item for City Commission Action Section VII Item 1


Department/Division Public Works / Environmental Services

Staff Contact Eric Broce

Title: Consider a Resolution authorizing the City of Arkansas City to enter into a contract agreement with Wildcat Construction Company, Inc., of Wichita, for the Water Well No. 14 improvements, for an amount not to exceed $369,800.00. (Voice Vote)

Description: Two formal bids for this project were received and reviewed at 1:30 p.m. January 11, 2017. The apparent low base bid was received from Wildcat Construction Company, Inc., in the amount of $369,800.00, which is below the Engineer's Estimate of $500,000.00. References for this contractor are favorable. Based on the evaluation of the submitted bids, staff recommends awarding the contract to Wildcat Construction.

Project History: Existing Water Well No. 8 has collapsed and been out of operation since 2014. In May 2015, the City Commission authorized a contract with Layne Christensen Company to offset Well No. 8 and drill a new water well. In August 2015, the Commission authorized a contract with Professional Engineering Services to provide design services for a well house that could be used to obtain competitive bids for construction. In July 2016, Layne Christensen Co. completed the drill and casing for the new water well. If the attached construction contract is awarded, Water Well No. 14 would be completed and in operation by July 2017.

Commission Options: 1. Approve the Resolution. 2. Disapprove the Resolution. 3. Table the Resolution.

Fiscal Impact: Amount: $369,800.00 Fund: 16 (Water) Department: 651 (Water Treatment) Expense Code: 6212 (Payment to Contractor)


City Manager

RESOLUTION NO. 2017-01- CONSIDER A RESOLUTION AUTHORIZING THE CITY OF ARKANSAS CITY TO ENTER INTO A CONTRACT AGREEMENT WITH WILDCAT CONSTRUCTION COMPANY, INC. FOR THE WATER WELL #14 IMPROVEMENTS FOR AN AMOUNT NOT TO EXCEED $369,800.00. WHEREAS, the existing Well No. 8 collapsed and has been out of operation since 2014, and; WHEREAS, In May of 2015, the City Commission authorized a Contract with Layne Christensen Company to offset Well No. 8 and drill a new water well, and; WHEREAS, In August of 2015, the City Commission authorized a Contract with Professional Engineering Services to provide design services for a well house that could be used to obtain competitive bids for construction, and; WHEREAS, In July of 2016 Layne Christensen Company completed the drill and casing for the new water well, and; WHEREAS, due to the specified scope of services proposed by each bidder, staff recommends awarding the project construction to Wildcat Construction Company, Inc. NOW, THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City hereby authorizes the City to enter into a contract with Wildcat Construction Company, Inc. for the Water Well #14 Improvements for an amount not to exceed $369,800.00. Such Agreement shall be in substantially the same form as that attached hereto, which is incorporated herein by reference. SECTION TWO: That the Governing Body of the City of Arkansas City hereby authorizes the Mayor and/or City Manager of the City of Arkansas City to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION THREE: This Resolution will be in full force and effect from its date of passage by the City Commission of the City of Arkansas City. ADOPTED AND APPROVED by the governing body of the City of Arkansas City, Kansas, on January 17, 2016. (Seal) Duane L. Oestmann, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM. Tamara Niles, City Attorney

CERTIFICATE

I, hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2017-01-____ of the City of Arkansas City, Kansas adopted by the governing body on January 17, 2017 as the same appears of record in my office. DATED: _________________ Lesley Shook, City Clerk

ARKANSAS CITY, KS

ITEM DESCRIPTION QUANTITY UNIT ENGINEER'S ESTIMATE

NO. UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST

1 LS $340,000.00 $340,000.00 232,500.00 $232,500.00 288,000.00 $288,000.00

2 LS $90,000.00 $90,000.00 54,000.00 $54,000.00 46,000.00 $46,000.00

3 LS $25,000.00 $25,000.00 7,300.00 $7,300.00 4,000.00 $4,000.00

4 LS $45,000.00 $45,000.00 76,000.00 $76,000.00 148,000.00 $148,000.00

YES YES

1

1

1

1

ADDENDUM NO. 1

Walters-Morgan Construction, Inc.

YES YES5% BID BOND

Phone (620) 441-4420

Wildcat Construction Co., Inc

Public Works Department

City of Arkansas City, KS118 W. Central Ave.

Arkansas City, Kansas 67005

Base Bid: Water Well No. 14 Improvements

486,000.00

Well House

Generator / Back-up Power

Existing Well House / Removal

Site Grading

WATER WELL NO. 14 IMPROVEMENTS

BID DATE: Wednesday, January 11, 2017

PEC PROJECT NO. 34-15491-000-0655BID TABULATION

500,000.00

ENGINEER'S ESTIMATE

Base Bid Amount 369,800.00

Fund

1/1/2016

Beginning Cash

Balance Receipts Disbursements

12/31/2016

Ending Cash

Balance Budget Encumbrances

Budget Variance

Favorable

(Unfavorable)

%

Remaining

(0%)

01 - GENERAL FUND 691,027$ 9,234,676.67$ 9,380,017$ 545,687$ 9,760,748$ 3,099$ 377,632$ 4%

15 - STORMWATER FUND 456,629.34$ 195,424.83$ 225,230.02$ 426,824.15$ 307,107$ 41,276$ 40,601$ 13%

16 - WATER FUND 2,217,294.59$ 8,558,615.25$ 8,620,634.97$ 2,155,274.87$ 14,860,334$ 62,837$ 6,176,862$ 42%

18 - SEWER FUND 2,928,709.84$ 1,976,532.10$ 1,696,422.70$ 3,208,819.24$ 2,584,053$ 1,430$ 886,201$ 34%

19 - SANITATION FUND 852,276.08$ 1,540,250.84$ 1,353,771.07$ 1,038,755.85$ 1,828,632$ 184$ 474,677$ 26%

20 - SPECIAL RECREATION FUND 19,282.89$ 12,094.66$ 2,900.00$ 28,477.55$ 27,224$ -$ 24,324$ 89%

21 - SPECIAL STREET FUND 464,147.81$ 535,228.77$ 216,151.67$ 783,224.91$ 750,000$ -$ 533,848$ 71%

23 - TOURISM/CONVENTION FUND 43,864.15$ 125,622.56$ 125,622.56$ 43,864.15$ 143,500$ -$ 17,877$ 12%

25 - CHEROKEE STRIP MUSEUM -$ 27,959.33$ 27,959.33$ -$ 37,225$ -$ 9,266$ 25%

26 - SPECIAL ALCOHOL FUND 61,526.54$ 13,339.42$ 13,694.01$ 61,171.95$ 16,000$ -$ 2,306$ 14%

27 - PUBLIC LIBRARY FUND -$ 345,316.91$ 345,316.91$ -$ 358,000$ -$ 12,683$ 4%

29 -SPECIAL LAW ENF TRUST FUND 17,204.49$ 3,919.55$ 11,916.18$ 9,207.86$

42 - HOSPITAL IMPROVEMENT FUND 359,334.71$ 939,417.76$ 838,813.00$ 459,939.47$ 1,000,000$ -$ 161,187$ 16%

43 - BOND & INTEREST FUND 154,921.80$ 1,039,670.60$ 1,099,785.00$ 94,807.40$ 1,500,100$ -$ 400,315$ 27%

51 - DRUG TASK FORCE FUND 12,788.84$ 15,659.84$ 6,355.29$ 22,093.39$

53 - MUNICIPAL COURT FUND 14,100.58$ -$ 4,207.22$ 9,893.36$

54 - EQUIPMENT RESERVE FUND 225,647.69$ -$ -$ 225,647.69$

57 - CID SALES TAX FUND -$ 44,163.93$ 44,163.93$ -$ 100,000$ -$ 55,836$ 0%

58 - STREET IMPROVEMENT FUND 1,356,638.00$ 1,612,528.79$ 2,647,160.81$ 322,005.98$ 3,616,010$ -$ 968,849$ 27%

68 - CAPITAL IMPROVEMENT FUND 505,727.48$ 5,232,844.05$ 5,276,265.15$ 462,306.38$

TOTALS 10,381,121.42$ 31,453,265.86$ 31,936,386.35$ 9,898,000.93$ 36,888,933$

INDEBTEDNESS:

GO SERIES 2008A BONDS 605,000$

GO SERIES 2009A BONDS 685,000$

GO SERIES 2013A BONDS 4,215,000$

KDHE WATER LOAN 662,213$

2013 PUMPER FIRE TRUCK LEASE 394,846$

TOTAL 6,562,059$

Note: Information is Unaudited

CITY OF ARKANSAS CITY, KANSAS

FINANCIAL SUMMARY

Year-To-Date Ending December 31, 2016

Cash Summary Budget Summary

Note: Not all transfers, entries, or

payments have been made for 2016.

Not a budgeted fund

Not a budgeted fund

Not a budgeted fund

Not a budgeted fund

Not a budgeted fund

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