®

CitiDirect BE Portal

Export

CitiDirect Helpdesk Tel. 0 801 343 978, +48 (22) 690 15 21 Monday to Friday 8.00 a.m. – 5.00 p.m. Helpdesk.ebs@citi.com

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Contents

CONTENTS ............................................................................................................................................................................. 2

1. INTRODUCTION .......................................................................................................................................................... 3

2. CREATING EXPORT TEMPLATES .......................................................................................................................... 4

3. RUNNING EXPORT .................................................................................................................................................... 9

4. CREATING CUSTOM EXPORT FORMAT .............................................................................................................. 11

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1. Introduction

Export is a tool that enables the CitiDirect users to generate statements as electronic data sets in a selected or

defined format. Such a statement may be later imported to a financial and accounting system.

Preparing data export consists of 2 steps:

1. Create an export template

At this stage, the User defines such criteria as time range, accounts and data format.

2. Run At this stage, the file with the statement is generated and downloaded.

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2. Creating Export Templates

In order to create an export template, set the mouse cursor on File Services tab in the upper menu of CitiDirect BE

Portal. Then, click Create Template in the Export File Template section.

You will see the below screen.

A template has numerous parameters, but only some of them need to be modified. Begin from entering a Template

Name and specifying Output Format Name.

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1) Template Name

A template may have any name, provided that it is unique, i.e. when creating several templates, you must ensure

each of them has a different name.

2) Output Format Name

Select the output format name. Click the lookup icon on the right side of the Output Format Name field to begin

browsing the list of export formats. Select the Output Format Name that you wish to use to create an Export

Template, e.g. SWIFT MT940.

3) Date Range Type

Absolute – actual dates are to be chosen from the calendar. This type of dates is useful when you want to

download a statement for a specific period, e.g. previous month. The fields From Day and To Day will change their

format into calendar and you need to set the required date range in them.

Relative – this date range is defined by reference to the export run date. You should select it when you want to use

the template on a regular basis to generate statements that is not defined by calendar dates, e.g. yesterday, last

week. In From Day and To Day fields specify the number of days to be covered by the statement. For example, if

every day you would like to generate a statement for yesterday, set ‘-1’ in both fields. If you additionally check

Business Days option the program will skip all holidays while selecting the time span. For example, on Monday

the prior day will mean Friday.

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4) Download Location

Enter the location and the file name under which the exported statement will be saved. You may use the Set

Location option. When downloading a statement, the system will automatically open the folder that is entered here

and suggest you to save the statement under the given name. If this field is left blank, you will need to select the

directory and enter the file name for each download.

5) Template Filters

These functions are used to select accounts or groups of accounts. You should select one of the three available

Categories: Account Number, Bank Branch, Currency. Select an item inside the values table and then click Add

to Selection and confirm with OK.

Use the Account Number category if you wish to select one or more accounts from the list of all accounts

that are available to you.

Currency is useful when you want, for example, to generate a statement that covers all EUR accounts, but

you do not want to choose them.

Bank Branch is only useful for Clients with multiple accounts opened in different branches of Citigroup.

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Categories and values are not mandatory. If no selection is made after running the template, the system will export

a file containing statements for all accounts available to the user that initiated such export.

Having filled all the fields, if you want to complete the template creation process, click Submit.

The profile you have just created is Active, you may use it at once.

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The template should be visible on the template list in the Export Data tab:

However, if the template did not appear on the list, it means that it still waiting to be authorized by another user.

The template may be authorized by any user who is entitled to create export templates. A given template cannot be

authorized by the person who created or modified it.

The Bank may disable the authorization requirement for export templates on demand expressed by phone.

In order to authorize, select File Services from the upper menu and them in the Export File Template section,

select To Authorize. Select the template you wish to authorize and click Authorize.

Authorization is the last step of the template creation process. Once the authorization is complete, the template is

Active and may be used to generate statements.

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3. Running Export

To begin exporting transaction into a file, set the mouse cursor on File Services in the upper menu In the menu

and select To Run in the Export Data section.

A list of available export templates will appear. Select the one you wish to use and then click Run.

If you are not sure which template to use, check its details by clicking View Details.

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After you click Run the export will be initiated. A confirmation will appear – click Yes to close it. Go to

the Run History tab. You will see the one-row statement that confirms that the report is generated.

Run status should be Completed. If it is not, refresh the screen using the Refresh button in the right

upper corner of the run history list. It may take 10 to 20 seconds for the status to change.

The run status may change to Errors. The most frequent reasons are:

Lack of access to the accounts defined in the export profile criteria.

No operations on the selected accounts were carried out in the period defined in the import

profile.

In order to download a statement, click on Download. The standard save-file dialogue window will open.

The file location and name will be recommended in accordance with the settings in the export template.

The user may select a different location and change the file name before it is saved.

When the file is saved, you will see the following confirmation:

Close this window by clicking OK.

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4. Creating Custom Export Format

If the embedded formats such as SWIFT MT940 or SAP MT940 are not appropriate for your financial and

accounting system, you may define your own statement format.

In the File Services menu go to the Export Custom Format section and click on Create Custom Format.

You will see the below screen. Specify your own Format Name and select Business Service (Payments option is

selected by default):

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In the Output Layout Type select one of the options:

Tagged – with a defined tag before each field.

Fixed Length – all fields of the same length.

Variable Length – fields have different lengths, depending on data length.

A new screen will be displayed with export format details:

Available Data window includes the list of fields you may add to your own format. To attach a particular field,

highlight it and then click the arrow button to the right of the list. The selected field will be moved to the Added Fata

window on the right.

In the Added Data window, the fields you have selected will be displayed to the right in the order you added them

and at the same time the sequence of presentation in the output file. You may change that sequence using the

“Up” and “Down” arrows to the right.

The table below contains description of the most often used fields:

NO FIELD NAME TYPE CHARACTER COUNT

FIELD DESCRIPTION

1 NULL NULL 5 BLANK FIELD

2 BRANCH NAME VARCHAR2 105 BRANCH NAME (WARSAW CITIBANK)

3 BRANCH CODE VARCHAR2 5 BRANCH CODE

4 ACCOUNT NAME VARCHAR2 35 ACCOUNT NAME

5 ACCOUNT NUMBER VARCHAR2 35 ACCOUNT NUMBER

6 STATEMENT DATE DATA 3 STATEMENT DATE

7 OPENING LEDGER BALANCE NUMBER 22 OPENING LEDGER BALANCE

8 CLOSING AVAILABLE

BALANCE NUMBER 22 CLOSING AVAILABLE BALANCE

9 CLOSING LEDGER BALANCE NUMBER 22 CLOSING LEDGER BALANCE

10 TRANSACTION POST DATE DATA 3 TRANSACTION POST DATE

11 VALUE DATE DATA 3 VALUE DATE

12 CUSTOMER REFERENCE VARCHAR2 35 CUSTOMER REFERENCE

13 TRANSACTION REFERENCE VARCHAR2 16 TRANSACTION REFERENCE

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14 BANK REFERENCE VARCHAR2 16 BANK REFERENCE

15 CURRENCY VARCHAR2 3 TRANSACTION CURRENCY

16 CREDIT/DEBIT INDICATOR CHAR 2 CREDIT/DEBIT INDICATOR (C – CREDIT, D – DEBIT)

17 TRANSACTION AMOUNT NUMBER 31 TRANSACTION AMOUNT

18 TOTAL CREDIT AMOUNT NUMBER 22 TOTAL CREDIT AMOUNT

19 TOTAL DEBIT AMOUNT NUMBER 22 TOTAL DEBIT AMOUNT

20 BY ORDER OF NAME VARCHAR2 105 BY ORDER OF NAME

21 PAYMENT DETAILS VARCHAR2 255 PAYMENT DETAILS

22 TRANSACTION DESCRIPTION VARCHAR2 1990 TRANSACTION DESCRIPTION

NUMBER – numeric field, VARCHAR2 – alphanumeric field, DATA – date field, CHAR – alphabetic field

After adding all the information that is to be included in the output field, go to Settings:

Determine:

Field Delimiter – end of field mark.

Record Delimiter – end of record mark. If you select CRLF in this field, particular records will be displayed in

separate lines.

Credit Currency Format – determination of the incoming amount (+, -, space…).

Debit Currency Format – determination of the charge amount (+, -, space…).

Decimal Symbol – separator between the integer and decimal part.

No. of Digits after Decimal – thousands separator.

Date Format and Time Format

Having defined the settings, click Submit.

The export format you have defined will be on the select-from list while creating the export template.

Citi and Citi Handlowy are registered trademarks of Citigroup Inc., used under license. Citigroup Inc. and its subsidiaries are also entitled to rights to certain other trademarks contained herein. Bank Handlowy w Warszawie S.A. with its registered office in Warsaw at ul. Senatorska 16, 00-923 Warszawa, entered in the Register of Entrepreneurs of the National Court Register by the District Court for the capital c ity of Warsaw in Warsaw, 12th Commercial Department of the National Court Register, under KRS No. 000 000 1538, NIP 526-030-02-91; the share capital is PLN 522,638,400, fully paid-up. This advertising material has been published solely for information purposes and it does not constitute an offer within the meaning of Article 66 of the Civil Code.