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Chapman UniversityCenter for Global Education
Collaborating with the Faculty and Registrar’s Office on Course Approvals and
Transcripts
Katie RollerAssistant Director and Study
Abroad Coordinator
Major/Minor Course ApprovalsRequires Faculty Advisor and Department Chair signatures
General Education Course ApprovalsRequires Registrar’s Office (c/o Articulation Team) signatures
*Faculty Senate required Chair’s signatures*Faculty relinquished control over GEs when they were
apprised of how many courses were available
Center for Global Education
Study Abroad and Exchange Programs Course Approval Process (Pre-Departure)
Via the Academic Planning Form
Center for Global Education
1. Student Receives APF from CGE
2. Student submits to Faculty &
Chair for Approval
3. Student returns to CGE for Approval
4. CGE submits to Registrar’s Office
Chapman University Study Abroad Programs F. Submit to Study Abroad Office By: ____________ Academic Planning Form
A. PROGRAM DATA—All information must be printed legibly in INK
First Name: Last Name: CU ID #:
Overseas City: __ Overseas Country: Program (i.e. AustraLearn, Athena, etc):
Semester & Year: Class level: Sophomore Junior Senior (circle one) Overseas University Name: _________________
Major: Minor: Emphasis: Email: _______________________________________ B. PROPOSED COURSES TO BE TAKEN ABROAD
Overseas Course Department, Number & Title
E. Chair’s Approval Major or Minor Requirement
Registrar’s Office Approval GE Requirement or Elective
1. Course Depart. & #:_____________________ Title:___________________________________ CU requirement to satisfy:_________________
Major Minor CU Requirement:____________ Chair’s Signature:
Area/Requirement:_______________________________ Initial:
Registrar Notes:
2. Course Depart. & #:_____________________ Title:___________________________________ CU requirement to satisfy:_________________
Major Minor CU Requirement:____________ Chair’s Signature:
Area/Requirement:_______________________________ Initial:
Registrar Notes:
3. Course Depart. & #:_____________________ Title:___________________________________ CU requirement to satisfy:_________________
Major Minor CU Requirement:____________ Chair’s Signature:
Area/Requirement:_______________________________ Initial:
Registrar Notes:
4. Course Depart. & #:_____________________ Title:___________________________________ CU requirement to satisfy:_________________
Major Minor CU Requirement:____________ Chair’s Signature:
Area/Requirement:_______________________________ Initial:
Registrar Notes:
5. Course Depart. & #:_____________________ Title:___________________________________ CU requirement to satisfy:_________________
Major Minor CU Requirement:____________ Chair’s Signature:
Area/Requirement:_______________________________ Initial:
Registrar Notes:
6. Course Depart. & #:_____________________ Title:___________________________________ CU requirement to satisfy:_________________
Major Minor CU Requirement:____________ Chair’s Signature:
Area/Requirement:_______________________________ Initial:
Registrar Notes:
7. Course Depart. & #:_____________________ Title:___________________________________ CU requirement to satisfy:_________________
Major Minor CU Requirement:____________ Chair’s Signature:
Area/Requirement:_______________________________ Initial:
Registrar Notes:
8. Course Depart. & #:_____________________ Title:___________________________________ CU requirement to satisfy:_________________
Major Minor CU Requirement:____________ Chair’s Signature:
Area/Requirement:_______________________________ Initial:
Registrar Notes:
A. Signature of Applicant: _________________________________________ Date: ___________ D. Signature of Faculty Advisor: _________________________________________ Date: __________ **Student: Please note, upper-division is determined upon receipt of your transcript. ** C. ATTACH COURSE DESCRIPTIONS (IN ENGLISH) FOR ALL PROPOSED CLASSES AND YOUR HIGHLIGHTED PROGRAM EVALUATION
For Study Abroad Office Use ONLY Date received: ________________________
Approved: ___________________________
Massive number of courses offered abroad—this system allows for the University to be proactive with respect to articulating the coursework before departure
Registrar’s Office is developing a Database of “Pre-Approved” courses but must always re-examine how it has counted for one student vs. another depending on student needs—FLEXIBILITY IS KEY!
A formal email process was developed for students to acquire approval once abroad and they wouldn’t be able to acquire physical signatures
Center for Global Education
Successes:Students know before departure how study abroad/exchanges fit into their program of study and how courses will fulfill graduation requirements—NO guessing!Faculty and Registrar’s have oversight and “veto power”—academic standards are maintainedCGE has more participants because we have removed the obstacles and uncertainty about courses fulfilling graduation requirements
Center for Global Education
TranscriptsCGE receives transcripts from abroad; all courses taken for letter gradeCGE reviews APF and actual courses taken; students notified via email if courses were taken abroad that were not pre-approved ;Paperwork submitted to Registrar’s OfficeRO processes transcript; translates grades and feeds into program evaluation
Center for Global Education
SuggestionsSeek to develop close working relationships with Study Abroad Office and Registrar’s OfficeSpeak to faculty and faculty senate about approvalsStudy Abroad Office or international university should provide grade translations to ease workload on ROStudents are responsible for form and appropriate application to their program evaluation
Center for Global Education