cash balances 31-jan-18 account descripton bank...

CASH BALANCES

31-Jan-18

ACCOUNT DESCRIPTON

BANK NAME INT RATE BALANCE as of

January 31, 2018

OPERATING ACCOUNTS

Petty Cash #1010 0.00% Cash, Petty 200.00

Finemark-Operating Funds #1138 0.50% Cash, Operating 901,675.05

TOTAL OPERATING ACCOUNTS 901,875.05

RESERVES

DEFERRED MAINTENANCE

Edison Nat'l Bank-Deferred Maint #1139 0.03% Cash, Reserved 158,278.15

SBA Florida Prime - Deferred Maint #1131 1.36% Cash, Reserved 276,283.02

TOTAL DEFERRED MAINTENANCE 434,561.17

CAPITAL RESERVE

Cash, BB&T, Capital Reserve Savings #1086 0.50% Cash, Reserved 252,399.39

Cash, BB&T, Capital Reserve Checking #1087 0.00% Cash, Reserved 30,913.00

SBA Fund A - Florida Prime - Capital #1130 1.36% Cash, Reserved 493,822.91

TOTAL CAPITAL RESERVE 777,135.30

EMERGENCY

Finemark-Emergency #1134 0.30% Cash, Reserved 261,290.08

TOTAL EMERGENCY 261,290.08

PROJECTS

Finemark GCM Special Improvments Funds #1128 0.30% Cash, Reserved 259,113.57

TOTAL PROJECTS 259,113.57

TOTAL RESERVE ACCOUNTS 1,732,100.12

TRUSTEE PROJECT FUND BALANCE

RENEWAL & REPLACEMENT U. S. BANK #1397 0.67% Renewal & Replacement 13,909.79

TOTAL TRUSTEE BALANCE 13,909.79

2/15/2018 HGRD Cash Balance Report

Filtered By:

Dates:Account # Account Name This Year

Assets

00-1010 Cash, petty $ 200.00

00-1028 Due from Fairway $ 276,154.32

00-1030 Due From Meadows $ 176,610.94

00-1031 Due from Solana HOA $ 47,349.38

00-1086 Cash, BB&T, Capital Reserve Savings $ 252,399.39

00-1087 Cash, BB&T, Capital Reserve Checking $ 30,913.00

00-1128 Finemark GCM Special Improvments Funds $ 259,113.57

00-1130 FL Prime State Board Admin-Ca $ 493,822.91

00-1131 FL Prime State Board - Deferred $ 276,283.02

00-1134 Finemark Bank-Emerge $ 261,290.08

00-1138 Finemark - Operating $ 901,675.05

00-1139 Edison Natl Bank-Def $ 158,278.15

00-1210 Accounts receivable $ 220,750.17

00-1221 Due from - Irrigation Loan - Emergency Fund $ 87,377.14

00-1291 Allowance for Bad De ($ 39,847.32)

00-1310 Prepaid insurance $ 61,896.79

00-1320 Prepaid social event $ 2,100.00

00-1390 Prepaid Expenses, ot $ 84,615.67

00-1397 Investments - 6206-R $ 13,909.79

00-1402 Bond Funds - Revenue 0913 $ 1,561,917.79

00-1408 Bond Funds - Prepymt 0940 $ 0.08

00-1450 Inventory, Pro Shop, $ 101,904.90

00-1476 Inventory - gas $ 4,258.99

00-1510 Inventory, Herons Nest, food $ 25,027.07

00-1520 Inventory, Herons Nest, beverage $ 17,536.17

00-1600 Equipment $ 885,413.51

00-1601 Capital Lease $ 1,596,508.20

00-1602 Small Capital Improv $ 4,926.90

00-1604 Capital Replacement $ 2,425,637.07

00-1609 Software $ 21,486.95

00-1610 Real Property and Im $ 4,617,690.00

00-1620 Land Lease $ 11,720,482.00

00-1621 Land - WasteWater/Ma $ 538,962.13

00-1622 Land - Pump House-My $ 30,000.00

00-1625 15 Unplatted TM Land $ 106,773.12

00-1690 Property & Improveme $ 978,344.88

00-1693 Pumphouse Project $ 242,377.67

00-1696 Portico Skylight $ 48,913.05

00-1697 Golf Course Renovati $ 1,242,346.84

00-1698 Parking Lot Project $ 999,724.40

00-1699 CLIS System $ 1,579,429.11

00-1700 Restaurant Project $ 2,401,176.18

00-1701 Clubhouse Project $ 320,927.28

00-1702 Golf Course Maintena $ 1,374,323.85

00-1703 Storm Drain Project $ 36,200.00

00-1704 Effluent Pond Projec $ 336,109.06

00-1705 Fitness Center $ 20,400.00

00-1731 Pump Station 2 Build $ 10,000.00

00-1732 Pump Station-Mystic $ 75,000.00

00-1733 Pump Station-Mystic $ 50,000.00

00-1735 Waste Water Treatmen $ 37,186.10

00-1790 Accumulated deprecia ($ 10,976,479.86)

Herons Glen Recreation District

Balance Sheet

Show accounts with zero balances is not set

Date Ending 01/31/2018

Account # Account Name This Year

00-1901 Special Assessment R $ 19,776,863.10

00-1910 Deposits $ 6,123.00

00-1951 Bond Issuance-2006-N $ 289,926.15

00-1952 Bond Insurance Premi $ 529,943.55

00-1982 Due From (Due to) SHOA $ 528.00

00-1983 Due From (Due to) FHOA $ 450.00

00-1984 Due From (Due to) MHOA $ 309.50

00-1988 PR Benefits Clearing Acct $ 1,562.65

00-1991 Gratuities clearing ($ 17,315.81)

00-1992 Employee Christmas c ($ 149.88)

00-1999 Hole In One Account ($ 426.01)

Total Assets $ 46,587,209.74

Liabilities

00-2013 Due To Fairway $ 275,812.27

00-2014 Due To Meadows $ 176,302.91

00-2015 Due to Solana HOA $ 47,667.95

00-2110 Accounts payable, tr $ 98,651.85

00-2115 Accrued Interest $ 373,333.33

00-2210 Sales taxes payable $ 8,622.33

00-2211 Sales Tax Payable-Rental $ 5.80

00-2230 Accrued Vacation $ 24,667.44

00-2240 Accrued salaries & w $ 114,642.95

00-2290 Other accrued Expens $ 20,548.93

00-2300 Due to - Irrigation Loan $ 87,377.14

00-2310 Advanced ticket sale $ 39,513.00

00-2320 Ballroom deposits $ 1,100.00

00-2321 Deposits-Locker Fees $ 575.00

00-2350 Groupons to be redeemed $ 890.94

00-2351 Gift Certificates - $ 18,353.28

00-2370 Pro Shop credit book $ 28,112.53

00-2390 S/A Bonds Payable-Sh $ 725,000.00

00-2410 Deferred assessments $ 272,556.05

00-2420 Deferred assmnts, Ca $ 55,455.58

00-2425 Deferred assessment, $ 33,566.99

00-2450 Deferred assmnts, CL $ 56,823.95

00-2510 Deferred golf, annua $ 853,291.39

00-2521 Deferred annual rang $ 4,201.21

00-2530 Deferred golf, 10 play card $ 13,065.00

$ 136,717.47

00-2751 Bond Payable - 2006 $ 19,005,000.00

00-2752 Bond Original Issue ($ 170,656.74)

00-2791 Capital Lease Obligation - Long Term $ 162,173.09

00-2753 Deferred Loss on Ref ($ 526,972.42)

00-2790 Capital Lease Obligation - Short Term

Total Liabilities $ 21,936,399.22

Equity

00-3005 Contributed Capital $ 27,644,172.85

00-3110 Association equity(d ($ 4,653,698.70)

00-3905 Retained Earnings-Re $ 850,860.56

Profit (Loss) $ 809,475.81

© Northstar Technologies

Total Equity Adjusted for Profit/Loss $ 24,650,810.52

Total Liability and Equity $ 46,587,209.74

Printed On Feb 15,2018 at 18:29 PM

DEPARTMENT ACTUAL

MTD

BUDGET

MTD

VARIANCE OVER

(UNDER)

ACTUAL

YTD

BUDGET

YTD

VARIANCE OVER

(UNDER)

ADMINISTRATION

Operating Revenue 33072 32624 448 55702 46811 8890

Operating Expenses 87420 85628 1792 317667 316507 1160

Operating Income (54347) (53004) (1344) (261965) (269695) 7730

Assessment 53004 53004 0 269695 269695 0

Net Income (1344) 0 (1344) 7730 0 7730

RESTAURANT


Operating Expenses 154052 147341 6711 546570 555599 (9029)

Operating Income (11445) (14236) 2791 (87354) (99570) 12216

Assessment 14236 14236 0 99570 99570 0

Net Income 2790 (0) 2791 12216 (0) 12216

CLUBHOUSE


Operating Expenses 51756 59831 (8075) 203979 241586 (37607)

Operating Income (51756) (59831) 8075 (191979) (229586) 37607

Assessment 59831 59831 0 229586 229586 0

Net Income 8075 0 8075 37607 (0) 37607

CLIS Dept.

Operating Revenue 13649 13718 (69) 63243 63501 (258)


Operating Income (19970) (15724) (4246) (61442) (65069) 3627

Assessment 15724 15724 0 65069 65069 0

Net Income (4246) (0) (4246) 3627 (0) 3627

Fitness Center


Operating Expenses 4298 2482 1816 14592 9828 4764

Operating Income (4298) (2482) (1816) (14592) (9828) (4764)

Assessment 2482 2482 0 9828 9828 0

Net Income (1816) 0 (1816) (4764) (0) (4764)

SUBTOTAL

Total Operating Revenues 189328 179448 9881 590161 578342 11819

Total Assessments 145276 145276 0 673748 673748 0

Total Operating Expenses 331145 324723 6421 1207493 1252090 (44597)

Net Income 3459 (0) 3459 56416 (0) 56416


RECREATION DISTRICT TOTAL VARIANCE REPORT

Jan 31, 2018

DEPARTMENT ACTUAL

MTD

BUDGET

MTD

VARIANCE OVER

(UNDER)

ACTUAL

YTD

BUDGET

YTD

VARIANCE OVER

(UNDER)

GOLF MAINTENANCE



Net Income (102753) (100637) (2116) (435187) (454832) 19645

PRO SHOP

Operating Revenue 163923 187729 (23805) 579697 617005 (37308)

Operating Expenses 35767 49502 (13735) 170024 199318 (29294)

Net Income 128156 138227 (10071) 409673 417688 (8014)

ALL DEPARTMENTS

Total Operating Revenues 353252 367176 (13924) 1169858 1195348 (25489)

Total Assessments 145276 145276 0 673748 673748 0

Total Operating Expenses 469665 474862 (5197) 1812704 1906240 (93536)

Net Income 28863 37590 (8727) 30903 (37144) 68047

From Golf Operations 25403 37590 (12187) (25513) (37144) 11631

From Other than Golf Operations 3459 (0) 3459 56416 (0) 56416

HGRD Variance

Jan-18

Actual Budget Variance Explanation

This

Month

This

Month Over(Under)

Administration

Concert Series Revenue 24,590 26,718 (2,128) Short 30 series tickets and 47 individual tickets for the month

Interest Income 1,248 175 1,073 Funds in the FL Prime SBA are earning a good interest rate

Payroll 30,469 31,567 (1,098) Billing Coordinater was out on a medical leave for two weeks

Office Equipment 1,051 2,124 (1,073) Quarterly billing for folder/stuffer and postage machine paid in Dec.

Professional Fees 14,076 8,420 5,656 Progress billing from auditors $8950.

Restaurant

Total Food Sales 104,670 95,391 9,279 Additional banquets

Total Beverage Sales 37,831 36,714 1,117 Additional banquets

COS, Food 43,907 38,147 5,760 Direct correlation with revenue. COS percentage 41.95% for the month - YTD 42.10%

COS, Beverage 9,042 9,179 (137) COS 23.90% for the month - YTD 24.79%

Payroll, Kitchen 28,981 26,539 2,442 Additional banquets

Payroll, Kitchen, OT 2,275 100 2,175 Additional banquets

Payroll , Service 18,249 24,832 (6,583) No F & B Manager for the month

Payroll Benefits 3,952 5,545 (1,593) Budgeted for 11 employees, currently only 10 taking insurance.

Propane Gas 2,779 998 1,781 Pilot lights need to be recallibrated

Clubhouse

Payroll 9,947 12,499 (2,552) Short one employee

Payroll, O.T. 1,255 150 1,105 To make up for being short one employee

Maintenance, Pool 2,174 500 1,674 Replaced Inteliflo SCRS pump for the pool $1500.99

Service Contracts 13,340 15,493 (2,153) Timing difference - Window cleaning for the whole clubhouse will be done in February

Tennis Court Maintenance - 1,507 (1,507)

Have not purchased new rakes/ brushes for courts. Allotment made for shaded structure to be

purchased.

Efflluent Water 457 1,908 (1,451) Effluent water is not needed as it has been in the past

CLIS

Computer Support 1,750 - 1,750 Tucor Annual Server Management Fee budgeted in February

Parts & Supplies 7,664 4,217 3,447

Two Refurbished 12-Station Super Decoder Boards & Three Refurbished 24-Station Super

Decoders $2618.30

Fitness Center

No Significant Variances

Golf Maintenance

Payroll 36,638 39,249 (2,611) Down 2 employees

Payroll Taxes & Fees 6,570 9,443 (2,873) Directly related to being short 2 employees

Payroll Benefits 4,422 6,861 (2,439) Budgeted for the highest cost insurance plan. 6 employees selected lower cost plans.

Landscape Plant/Supplies 3,102 400 2,702 Purchased a trailer of pinestraw - timing issue - YDT $882 better than budget

Refuse 1,475 216 1,259 Much needed debris removal from tree trimming and dead plant removal

Seed, Sod, Sand 5,740 1,800 3,940 Bank along #5 was deteriorating and needed to be re-established

Pro Shop

Member Guest Fees 13,645 22,483 (8,838)

6 days of play lost due to the cold, which equates to 42 rounds, averaging 7 rounds per day or

$2814. Budget was carried forward from the 2016-17 budget., in which there were 15 days of bad

weather, because we were projecting to have better weather this year.

Public Play Fees 13,955 18,220 (4,265)


$3,600. We are currenty running $16.50 above average for our daily golf rates in comparison to

other courses in the area.

Resident Non-Member Fees 19,368 21,338 (1,970)


$3,100

Pro Shop, Mdse 8,202 14,370 (6,168) Sold no clubs in Jan this year, sold $5850 SMLY. COS YTD 69% to a budget of 71%

Pro Shop, Lessons - Asst. Golf Pro 140 1,300 (1,160) Not as many lessons were given as anticipated

COS, Pro Shop, Mdse 4,700 10,203 (5,503) Directly related to Merchandise sales being down

Payroll Golf Lessons 140 1,308 (1,168) Directly related to Asst. Golf Pro lessons being down

Dues & Subscriptions - 3,214 (3,214)

Budgeted for Golfnet, Inc. Annual Membership dues for handicap services, we are now using

GHIN, which will be billed in February

Field Supplies (546) 500 (1,046)

Memorial Benches paid for in December, received payment from residents who requested them

in January

6

Actual This Mth Variance Actual Same Actual Year YTD Variance Actual YTD

This Month BudgetOver

(Under)Mth Last Yr To Date Budget

Over

(Under)Last Yr

Income

53004 53004 0 47694 ASSESSMENTS, BASE 269695 269695 0 247787

100 100 0 100 LEASE, RETAIL 400 400 0 400

24590 26718 (2128) 24639 CONCERT SERIES REVENUE 24590 26718 (2128) 26949

1284 1284 0 633 HOA ACCOUNTING INCOME 5136 5136 0 2532

1248 175 1073 91 INTEREST INCOME 3648 700 2948 374

1372 833 539 833 LATE FEE/MEMBER INTEREST 2915 1895 1019 1895

4479 3514 965 16297 MISCELLANEOUS OTHER INCOME 19014 11962 7052 24745

86076 85628 448 90287 TOTAL Income 325397 316507 8890 304682

86076 85628 448 90287 Gross Profit Margin 325397 316507 8890 304682

Expenses

30469 31567 (1098) 28579 PAYROLL 123017 125639 (2622) 101128

39 0 39 50 PAYROLL, O.T. 118 0 118 113

5432 6022 (590) 4450 PAYROLL TAXES & FEES 20978 17238 3740 17570

0 0 0 0 VACATION EXP 0 0 0 0

4924 4420 504 4132 PAYROLL BENEFITS 19027 19055 (29) 19325

20865 21040 (175) 20205 CONCERT SERIES EXPENSES 21609 22390 (781) 21324

59 250 (191) 1779 AED TRAINING & SUPPLIES 59 1045 (986) 2350

0 0 0 0 CASUAL LABOR 86 0 86 0

107 183 (76) 264 COMPLIMENTARY MEALS 729 733 (4) 602

3275 3440 (165) 3199 COMPUTER SUPPORT 13638 14048 (410) 14059

0 0 0 (9822) Contingency 18634 19410 (776) (29781)

279 399 (120) 130 CONTINUING EDUCATION 4324 4339 (15) 210

100 300 (200) 100 DUES & SUBSCRIPTIONS 1981 1900 81 2255

1610 1495 116 1495 ELECTRIC (ALLOCATION) 5833 5668 165 5668

31 50 (19) 29 EMPLOYEE APPRECIATION 4504 4950 (446) 4075

114 0 114 0 GRATIS FOOD/BEV 274 0 274 0

1813 1813 (1) 1813 INSURANCE (ALLOCATION) 7250 7252 (2) 7250

0 0 0 0 LEASE EXPENSE 0 0 0 0

0 0 0 0 LICENSES & TAXES 1345 1300 45 1299

1577 1732 (156) 1732 BANK CHARGES 5093 5779 (686) 5779

1051 2124 (1073) 2095 OFFICE EQUIPMENT 5856 6643 (788) 11234

492 833 (342) 923 OFFICE SUPPLIES 3220 3333 (113) 3684

506 542 (36) 500 POSTAGE 2053 2167 (114) 2010

14076 8420 5656 8316 PROFESSIONAL FEES 52042 46680 5362 40573

0 0 0 0 FORENSIC AUDIT 0 0 0 0

0 50 (50) 0 HGRD SOCIAL EVENTS / MEMBER

RELATIONS329 950 (621) 727

0 0 0 0 SERVICE CONTRACTS 0 0 0 0

496 530 (34) 496 TELEPHONE (ALLOCATION) 1981 2120 (139) 2289

0 30 (30) 56 TRAVEL 3360 2960 400 603

19 300 (281) 0 UNIFORM 19 600 (581) 0

89 87 1 87 WATER (ALLOCATION) 309 306 2 282

87420 85628 1792 70607 TOTAL Expenses 317667 316507 1160 234626

(1344) 0 (1344) 19681 Net Income/(Loss) 7730 0 7730 70056


DEPARTMENTAL INCOME STATEMENT Jan 31, 2018

00 - Administration

Actual This Mth Variance Actual Same Actual Year YTD Varianc Actual YTD



Over

(Under)Last Yr

Income

14,236 14,236 0 9,339 ASSESSMENTS, BASE 99,570 99,570 0 71,256

40,635 38,284 2,351 37,288 FOOD SALES-DINING ROOM 128,944 130,109 (1,165) 126,578

10,716 9,965 750 9,675 BEVERAGE SALES-DINING ROOM 30,566 36,130 (5,564) 35,078

34,668 34,736 (68) 33,530 FOOD SALES - LOUNGE 117,979 116,010 1,969 111,854

22,120 20,746 1,374 20,142 BEVERAGE REVENUE - LOUNGE 74,632 72,371 2,260 70,264

25,609 19,545 6,064 18,976 CATERING FOOD-RESIDENTS 42,212 56,171 (13,958) 54,534

4,634 4,331 302 4,205 CATERING BEVERAGES-

RESIDENTS 11,911 16,693 (4,783) 16,207

3,758 2,827 931 6,356 CATERING FOOD-OUTSIDE 40,079 17,857 22,222 23,660

362 1,672 (1,311) 1,953 CATERING BEVERAGE-OUTSIDE 11,614 6,688 4,926 9,600

107 1,000 (893) 1,681 CATERING, OTHER REVENUES 1,279 4,000 (2,721) 5,835

156,843 147,341 9,501 143,144 TOTAL Income 558,786 555,599 3,186 524,866

Cost of Revenues

43,907 38,157 5,751 30,607 COS, FOOD 138,592 128,059 10,533 131,010

9,042 9,179 (137) 9,190 COS, BEVERAGE 31,909 32,971 (1,062) 32,623

52,949 47,335 5,614 39,796 TOTAL Cost of Revenues 170,501 161,029 9,471 163,633

103,894 100,006 3,888 103,348 Gross Profit Margin 388,285 394,570 (6,285) 361,233

Expenses

28,981 26,539 2,442 25,389 PAYROLL, KITCHEN 100,799 100,199 600 94,220

2,275 100 2,175 2,046 PAYROLL, KITCHEN, OT 7,735 1,150 6,585 6,605

18,249 24,832 (6,583) 24,206 PAYROLL, SERVICE 78,372 92,630 (14,258) 86,446

1,029 50 979 80 PAYROLL, SERVICE, OT 1,286 50 1,236 397

13,990 13,494 496 13,745 PAYROLL TAXES & FEES 41,885 49,351 (7,466) 43,767

0 0 0 0 VACATION EXP 0 0 0 0

3,952 5,545 (1,593) 3,905 PAYROLL BENEFITS 18,136 22,181 (4,045) 15,109

405 0 405 2,065 H-2B Additional Expenses 16,527 14,420 2,107 15,597

0 400 (400) 348 ADVERTISING 100 1,600 (1,500) 1,393

1 0 1 0 CASUAL LABOR 412 750 (338) 0

0 0 0 0 CHEMICALS (426) 0 (426) 0

0 0 0 0 CLUBHOUSE FACILITY

IMPROVEMENTS0 0 0 0

566 517 50 588 CLEANING SUPPLIES 2,051 2,067 (15) 2,366

590 500 90 499 COMPLIMENTARY MEALS 1,666 1,475 191 1,507

0 0 0 0 CONTINGENCY 0 0 0 0

0 0 0 0 CONTINUING EDUCATION 0 800 (800) 0

0 500 (500) 31 DISHES & GLASSWARE 2,022 2,600 (578) 307

0 100 (100) 0 DUES & SUBSCRIPTIONS 0 595 (595) 495

3,724 3,456 268 3,456 ELECTRIC (ALLOCATION) 13,489 13,107 382 13,107

444 366 78 366 EMPLOYEE MEALS 1,553 1,556 (3) 1,556

640 640 0 640 Entertainment-Dining Room 2,195 2,195 0 2,035

1,400 1,400 0 1,450 ENTERTAINMENT LOUNGE 5,500 5,500 0 5,450


DEPARTMENTAL INCOME STATEMENT Jan 31, 2018

10 - Restaurant

Actual This Mth Variance Actual Same Actual Year YTD Varianc Actual YTD



Over

(Under)Last Yr

1,032 500 532 421 ENTERTAINMENT/DECORATIONS 2,680 4,400 (1,720) 5

0 0 0 0 FOOD SPOILAGE 0 0 0 0

0 0 0 0 Equipment Rental 0 0 0 0

793 528 265 528 GRATIS FOOD/BEV 2,460 1,570 889 1,570

1,208 1,208 0 1,208 INSURANCE (ALLOCATION) 4,833 4,833 0 4,833

714 709 5 709 LEASE 2,884 2,887 (4) 2,799

417 397 20 397 LICENSES & TAXES 774 754 20 754

2,216 2,227 (11) 2,227 LINEN 9,007 9,407 (400) 9,407

299 800 (501) 2,367 MAINTENANCE & REPAIRS 1,102 3,200 (2,098) 5,415

5,777 5,455 322 5,435 MEMBER REWARDS-FOOD 20,188 18,388 1,800 19,762

2,793 2,493 300 2,533 MEMBER REWARDS-BEVERAGE 9,217 8,808 409 8,976

302 300 2 568 OFFICE SUPPLIES 1,696 1,200 496 2,061

2,779 998 1,781 495 PROPANE GAS 7,923 5,879 2,044 4,229

418 0 418 343 Resident Event Decoration/Ent (1,029) 0 (1,029) (1,664)

771 693 77 687 REFUSE 3,083 2,773 310 2,746

0 0 0 0 RENTAL 0 0 0 0

858 1,620 (762) 2,050 SERVICE CONTRACTS 3,664 4,330 (666) 4,181

0 75 (75) 0 Small Equipment-Kitchen 0 300 (300) 0

3,139 2,200 939 2,039 SUPPLIES 8,864 8,300 564 6,930

188 238 (50) 238 TELEPHONE (ALLOCATION) 955 950 5 950

0 0 0 0 TRAVEL 36 0 36 (225)

269 250 19 337 UNIFORM 1,343 1,500 (157) 980

0 0 0 0 UTENSILS 0 0 0 0

886 874 11 874 WATER (ALLOCATION) 3,086 2,864 222 2,816

101,104 100,006 1,097 102,269 TOTAL Expenses 376,069 394,570 (18,501) 366,885

2,790 (0) 2,790 1,078 Net Income/(Loss) 12,216 (0) 12,216 (5,653)

Actual This Mth VarianceActual

Same

Actual

YearYTD Variance

Actual

YTD

This

MonthBudget

Over

(Under)

Mth Last

YrTo Date Budget

Over

(Under)Last Yr

Expenses

36,638 39,249 (2,611) 39,210 PAYROLL 142,427 155,632 (13,205) 143,140

1,093 951 142 2,469 PAYROLL, O.T. 6,957 3,805 3,152 9,349

6,570 9,443 (2,874) 7,013 PAYROLL TAXES & FEES 22,653 24,942 (2,289) 26,171

0 0 0 0 VACATION EXP 0 0 0 0

4,422 6,861 (2,439) 5,066 PAYROLL BENEFITS 20,102 27,442 (7,340) 19,495

0 0 0 0 CASUAL LABOR 0 0 0 0

7,940 7,200 740 9,297 CHEMICALS 44,673 45,200 (527) 38,599

0 0 0 0 CONTINGENCY 1,118 0 1,118 0

75 95 (20) 645 CONTINUING EDUCATION 175 674 (499) 945

0 0 0 0 CONTRACT LABOR - TECHNICAL 0 0 0 0

0 0 0 0 DUES & SUBSCRIPTIONS 380 750 (370) 0

1,671 2,300 (629) 2,502 ELECTRIC (ALLOCATION) 6,957 9,446 (2,488) 10,191

0 0 0 0 EQUIPMENT RENTAL 0 0 0 0

7,684 7,077 607 7,077 FERTILIZER 33,843 32,435 1,409 32,435

1,867 1,000 867 1,755 FIELD SUPPLIES 11,861 11,600 261 15,755

2,600 2,152 448 2,002 GASOLINE 8,219 9,415 (1,196) 8,815


852 1,333 (481) 946 IRRIGATION 10,837 5,333 5,504 2,870

3,102 400 2,702 0 LANDSCAPE PLANT/SUPPLIES 18,318 19,200 (882) 18,773

10,577 10,692 (115) 12,796 LEASE 39,917 46,970 (7,053) 48,794

1,083 200 883 776 MAINTENANCE & REPAIRS 1,729 800 929 826

4,247 5,100 (853) 4,964 MAINTENANCE, EQUIPMENT 19,105 20,400 (1,295) 24,850

298 125 173 0 OFFICE SUPPLIES 1,176 500 676 494

1,475 216 1,260 214 REFUSE 3,827 2,581 1,246 2,555

5,740 1,800 3,940 1,952 SEED, SOD, SAND 12,214 9,000 3,214 8,665

763 763 0 763 SERVICE CONTRACTS 13,012 13,012 0 11,162

119 550 (431) 205 SMALL TOOLS 2,158 2,200 (42) 1,430


57 50 7 0 TRAVEL 258 200 58 0

1,439 580 859 609 UNIFORM 3,545 3,240 305 3,851

354 321 34 321 WATER (ALLOCATION) 1,242 1,342 (100) 1,167

0 0 0 0 GAIN(LOSS) ON SALE OF EQUIP 0 0 0 0

102,753 100,637 2,116 102,756 TOTAL Expenses 435,187 454,832 (19,645) 438,893

(102,753) (100,637) (2,116) (102,756) Net Income/(Loss) (435,187) (454,832) 19,645 (438,893)


DEPARTMENTAL INCOME STATEMENT

30 - Golf Maintenance

As of Jan 31, 2018


This Month Budget Over (Under) Mth Last Yr To Date Budget Over (Under) Last Yr

Income

106,661 106,962 (300) 108,393 MEMBERSHIP FEES 421,785 413,090 8,695 424,529

525 685 (160) 685 ANNUAL RANGE MEMBERSHIP 1,911 2,049 (138) 2,048

13,645 22,483 (8,838) 15,888 Member Guest Fees 35,585 46,471 (10,886) 40,181

13,955 18,220 (4,265) 19,811 Public Play Fees 38,387 41,030 (2,643) 43,648

19,368 21,338 (1,970) 21,425 Resident Non-Member Fees 44,503 50,486 (5,983) 51,798

681 875 (194) 686 RANGE FEES 1,903 2,154 (250) 1,927

8,202 14,370 (6,168) 14,370 PRO SHOP, MDSE 29,849 51,743 (21,894) 51,743

0 208 (208) 0 PRO SHOP, LESSONS - GOLF PRO 225 833 (608) 0

140 1,300 (1,160) 0 PRO SHOP, LESSONS - ASST. GOLF

PRO1,145 4,400 (3,255) 0

239 375 (137) 0 PRO SHOP, GRIPS 1,075 1,500 (425) 0

452 274 179 327 PRO SHOP, FOOD & BEVERAGE 1,757 992 765 1,241

20 100 (80) 25 Pro shop, club rental 225 175 50 70

0 Pro Shop, discounts 0

35 539 (504) 539 MISCELLANEOUS OTHER INCOME 1,346 2,083 (737) 1,955

163,923 187,729 (23,805) 182,149 TOTAL Income 579,697 617,005 (37,308) 619,141

Cost of Revenues

0 210 (210) 0 COS, PRO SHOP, GRIPS 0 840 (840) 0

4,700 10,203 (5,503) 8,913 COS, PRO SHOP, MDSE 20,680 36,738 (16,058) 38,458

417 178 239 79 COS, PRO SHOP, FOOD&BEVERAGE 1,116 645 471 703

5,117 10,591 (5,473) 8,991 TOTAL Cost of Revenues 21,795 38,222 (16,427) 39,162

158,806 177,138 (18,332) 173,157 Gross Profit Margin 557,902 578,783 (20,881) 579,979

Expenses

18,259 19,041 (782) 18,250 PAYROLL 69,093 75,119 (6,026) 68,584

863 1,245 (382) 946 PAYROLL, O.T. 2,903 3,735 (832) 1,888

140 1,308 (1,168) 0 PAYROLL GOLF LESSONS 1,370 4,432 (3,062) 0

3,433 4,408 (975) 3,394 PAYROLL TAXES & FEES 11,660 13,578 (1,917) 11,543

0 0 0 0 VACATION EXP 0 0 0 0

953 1,075 (122) 877 PAYROLL BENEFITS 3,812 4,300 (488) 3,460

0 0 0 0 ADVERTISING 5,000 5,000 0 6,321


0 0 0 0 CONTINUING EDUCATION 5,109 5,050 59 2,850

0 3,214 (3,214) 1,250 DUES & SUBSCRIPTIONS 310 3,524 (3,214) 1,560

1,359 1,303 56 1,303 ELECTRIC (ALLOCATION) 4,977 4,945 32 4,945

(546) 500 (1,046) 477 FIELD SUPPLIES 7,638 5,789 1,849 6,050

456 225 231 349 GASOLINE 1,348 900 448 767

0 0 0 0 GRATIS / MEMBER RELATIONS 854 0 854 0

341 244 97 0 PRO SHOP, GRIPS EXP 932 906 26 0


1,625 2,425 (800) 2,388 LEASE 7,794 8,600 (806) 8,426

0 100 (100) 195 MAINTENANCE & REPAIRS 560 400 160 651

134 95 39 0 OFFICE EQUIPMENT 511 475 36 0

98 190 (92) 218 OFFICE SUPPLIES 603 760 (157) 1,141

0 0 0 0 RANGE BALLS & MATS 8,158 8,200 (42) 8,316

193 173 19 172 REFUSE 771 693 77 686

315 315 0 315 SERVICE CONTRACTS 1,260 1,260 0 1,260



60 - Pro Shop

As of January 31, 2018




0 250 (250) 172 TRAVEL 0 250 (250) 172

226 0 226 54 UNIFORM 2,411 2,000 411 1,629

108 107 1 107 WATER (ALLOCATION) 385 411 (25) 355

30,650 38,911 (8,262) 33,158 TOTAL Expenses 148,229 161,096 (12,867) 141,374

128,156 138,227 (10,071) 139,999 Net Income/(Loss) 409,673 417,688 (8,014) 438,606



Income


0 0 0 0 MISCELLANEOUS INCOME 12,000 12,000 0 12,000

59,831 59,831 0 51,586 TOTAL Income 241,586 241,586 0 220,679

59,831 59,831 0 51,586 Gross Profit Margin 241,586 241,586 0 220,679

Expenses

9,947 12,499 (2,552) 11,595 PAYROLL 40,550 49,593 (9,043) 44,761

1,255 150 1,105 373 PAYROLL, O.T. 3,170 600 2,570 1,743

2,001 2,883 (882) 2,137 PAYROLL TAXES & FEES 6,783 7,798 (1,015) 7,269

0 0 0 0 VACATION EXP 0 0 0 0

953 1,607 (653) 1,394 PAYROLL BENEFITS 4,291 6,427 (2,135) 4,463

226 0 226 0 CASUAL LABOR 226 0 226 0

0 550 (550) 303 CHEMICALS 2,314 2,000 314 1,512

0 0 0 0 CLUBHOUSE-FACILITY IMPROVEMEN 0 0 0 0

796 850 (54) 1,028 CLEANING SUPPLIES 2,637 3,100 (463) 3,283




852 877 (26) 0 FOUNTAINS (ELECTRIC) 3,140 3,508 (368) 0

235 250 (15) 175 Fountain & Bubbler Maintenanc 760 1,000 (240) 4,420

62 66 (4) 96 GASOLINE 207 264 (57) 253

0 275 (275) 0 SMALL EQUIPMENT SOUND 0 1,100 (1,100) 0


3,313 3,475 (162) 3,075 LANDSCAPE PLANT/SUPPLIES 18,786 24,155 (5,369) 16,936

1,419 2,369 (950) 1,399 LEASE 5,594 9,817 (4,223) 5,671

0 0 0 0 LICENSES & TAXES 0 0 0 0

6,265 5,900 365 5,554 MAINTENANCE & REPAIRS 23,698 23,600 98 23,161

2,174 500 1,674 707 MAINTENANCE, POOL 3,702 2,000 1,702 2,996

0 35 (35) 169 OFFICE SUPPLIES 337 140 197 169

12 12 (0) (12) PROPANE GAS 48 48 (0) 24

321 289 32 286 REFUSE 1,285 1,156 129 1,144

0 40 (40) 0 RENTAL 0 160 (160) 0

1,244 1,244 0 1,208 SECURITY 4,976 4,976 0 4,831

13,340 15,493 (2,152) 11,812 SERVICE CONTRACTS 51,971 57,599 (5,628) 46,986

0 100 (100) 0 SMALL TOOLS 258 400 (142) 0

140 140 0 140 TELEPHONE (ALLOCATION) 560 560 0 560

0 1,507 (1,507) 178 TENNIS COURT MAINTENANCE 1,437 4,814 (3,377) 1,415

0 50 (50) 0 TRAVEL 0 200 (200) 56

0 0 0 0 UNIFORM 0 800 (800) 0

1,079 928 150 928 WATER (ALLOCATION) 3,231 2,713 519 2,713

457 1,908 (1,450) 1,908 Effluent Water 2,460 9,437 (6,977) 9,437

51,756 59,831 (8,075) 50,552 TOTAL Expenses 203,979 241,586 (37,607) 207,469

8,075 0 8,075 1,033 Net Income/(Loss) 37,607 (0) 37,607 13,210



70 - Clubhouse,Pool,Spa



This Month Budget Over(Under) Mth Last Yr To Date Budget Over (Under) Last Yr

Income


13,418 13,418 0 13,027 CLIS Income 62,301 62,301 0 60,487

231 300 (69) 265 MISCELLANEOUS OTHER INCOME 942 1,200 (258) 1,017

29,373 29,442 (69) 28,845 TOTAL Income 128,313 128,571 (258) 133,765

29,373 29,442 (69) 28,845 Gross Profit Margin 128,313 128,571 (258) 133,765

Expenses

14,227 13,952 275 13,226 PAYROLL 53,759 55,440 (1,682) 50,760

553 525 29 521 PAYROLL, O.T. 1,628 2,099 (471) 1,384

2,700 2,905 (205) 2,513 PAYROLL TAXES & FEES 8,491 7,842 649 9,017

0 0 0 0 VACATION EXP 0 0 0 0

930 1,597 (667) 652 PAYROLL BENEFITS 3,704 6,388 (2,684) 1,952

1,750 0 1,750 0 COMPUTER SUPPORT 1,750 0 1,750 0



0 0 0 0 Contract Labor - Technical 0 0 0 0

0 0 0 0 DUES & SUBSCRIPTIONS 375 0 375 0


178 158 19 176 GASOLINE 604 633 (29) 502


393 393 0 393 LEASE 6,638 6,637 1 6,638


351 150 201 1,409 MAINTENANCE & REPAIRS 650 600 50 2,165

7,664 4,217 3,447 5,061 PARTS & SUPPLIES 16,586 16,867 (281) 17,554

56 50 6 0 OFFICE SUPPLIES 56 200 (144) 24


0 0 0 0 PUMP MAINTENANCE 11,929 9,122 2,807 7,810

0 0 0 0 RENTAL 0 0 0 0

0 75 (75) 329 SEED, SOD, SAND 0 300 (300) 544

0 50 (50) 0 SMALL TOOLS 171 200 (29) 0

166 195 (29) 165 TELEPHONE (ALLOCATION) 821 780 41 663

0 0 0 0 TRAVEL 464 500 (36) 0

176 264 (88) 338 UNIFORM 873 1,422 (549) 1,486

19 22 (3) 22 WATER (ALLOCATION) 164 90 74 90

750 750 0 750 Effluent Water 1,350 2,650 (1,300) 2,650

33,619 29,442 4,177 29,694 TOTAL Expenses 124,685 128,571 (3,885) 119,738

(4,246) (0) (4,246) (848) Net Income/(Loss) 3,627 (0) 3,627 14,027


INCOME STATEMENT

76 - CLIS




Income


2,482 2,482 0 2,767 TOTAL Income 9,828 9,828 0 12,550

2,482 2,482 0 2,767 Gross Profit Margin 9,828 9,828 0 12,550

Expenses

451 225 226 537 CLEANING SUPPLIES 1,424 900 524 1,104

676 220 457 549 ELECTRIC (ALLOCATION) 2,458 831 1,627 2,351

644 250 394 233 FITNESS CENTER MAINTENANCE 2,029 1,000 1,029 4,216

604 604 0 604 INSURANCE (ALLOCATION) 2,417 2,417 0 2,417

1,245 626 619 1,245 LEASE 3,986 2,242 1,744 4,429


0 0 0 0 REFUSE 0 0 0 0

428 400 28 0 RENTAL 1,708 1,600 108 0



39 100 (61) 109 WATER (ALLOCATION) 149 400 (251) 324

4,298 2,482 1,816 3,335 TOTAL Expenses 14,592 9,828 4,764 15,277

(1,816) 0 (1,816) (567) Net Income/(Loss) (4,764) (0) (4,764) (2,727)



77 - Fitness Center


Actual This Mth Variance Actual Same Actual Year YTD Variance Actual YTD Total Yr

This Month Budget Over (Under) Mth Last Yr To Date Budget Over (Under) Last Yr Budget

Income

153286 0 153286 220949 DEBT SERVICE-SPECIAL ASSESSME 1492519 0 1492519 1566324 0

153286 0 153286 220949 TOTAL Income 1492519 0 1492519 1566324 0

153286 0 153286 220949 Gross Profit Margin 1492519 0 1492519 1566324 0

Other Income(Loss)

0 0 0 0 INTEREST EXPENSE 448000 0 448000 77056 0

0 0 0 0 TOTAL Other Income (Loss) 448000 0 448000 77056 0

153286 0 153286 220949 Net Income/(Loss) 1044519 0 1044519 1489268 0



90 - Debt Service


Actual This Mth Variance Actual Same Actual Year YTD Variance Actual YTD Total Yr

This Month Budget Over (Under) Mth Last Yr To Date Budget Over (Under) Last Yr Budget

Income

602 0 602 82 INTEREST INCOME 1710 0 1710 87 0

602 0 602 82 TOTAL Income 1710 0 1710 87 0


602 0 602 82 Net Income/(Loss) 1710 0 1710 87 0



92 - Revenue Fund Income


Actual This Mth VarianceActual

Same

Actual

YearYTD Variance

Actual

YTDTotal Yr

This

MonthBudget

Over

(Under)

Mth Last

YrTo Date Budget

Over

(Under)Last Yr Budget

Income

28270 0 28270 28600 ASSESSMENTS, CAPITAL RESERVE 113080 0 113080 114400 0

17133 0 17133 15600 DEFERRED MAINTENANCE REVENUE 68533 0 68533 62400 0

15000 0 15000 17500 NEW OWNER WORKING CAPITAL 72500 0 72500 52500 0

0 0 0 5033 MISCELLANEOUS INCOME 71825 0 71825 5033 0

28270 0 28270 33633 TOTAL Income 184905 0 184905 119433 0


Expenses

74285 0 74285 78237 DEPRECIATION 298237 0 298237 313515 0

24950 0 24950 10295 MAINTENANCE & REPAIRS 48942 0 48942 71219 0

0 0 0 0 FORENSIC AUDIT 0 0 0 40990 0

74285 0 74285 78237 TOTAL Expenses 298237 0 298237 354505 0

(46015) 0 (46015) (44603) Net Income/(Loss) (113332) 0 (113332) (235072) 0



93- Non-Operating Income

As of 01/31/18

Restaurant Variance Report Month to Date Budget Year to Date Budget

Food Dining Room 40,635 38,284 128,944 130,109

Food Lounge 34,668 34,736 117,979 116,010

Catering Residents 25,609 19,545 42,212 56,171

Catering Food - outside 3,758 2,827 40,079 17,857

TOTAL FOOD REVENUE 104,670 95,391 329,214 320,146

COG Food 43,907 38,157 138,592 128,059

Percentage Revenue/COG Food 41.95% 40.00% 42.10% 40.00%

Beverage Dining Room 10,716 9,965 30,566 36,130

Beverage Lounge 22,120 20,746 74,632 72,371

Beverage Catering-Residents 4,634 4,331 11,911 16,693

Beverage Catering-Outside 362 1,672 11,614 6,688

TOTAL BEVERAGE REVENUE 37,831 36,714 128,723 131,883

COG Beverage 9,042 9,179 31,909 32,971

Percentage Revenue/COGS Bev 23.90% 25.00% 24.79% 25.00%

PAYROLL PERCENTAGE

Catering, other Revenue 107 1,000 1,279 4,000

Total Operating Revenue 142,607 133,106 459,216 456,029

Total Payroll 68,476 70,560 248,213 265,560

% Payroll/Operating Revenue 48.02% 53.01% 54.05% 58.23%

Member Rewards-Food 5,777 5,455 20,188 18,388

Member Rewards-Beverage 2,793 2,493 9,217 8,808

% of food revenue coming from residents 76.72% 74.71% 81.76% 74.71%

% of bev revenue coming from residents 85.07% 81.18% 87.62% 81.18%

Food Inventory 25,027

Beverage Inventory 17,536


Restaurant Percentages

As of Jan 31, 2018

HGRD

2017-18 Capital Reconcilation

as of January 31, 2018

Qtr. 1 transfer 84,810.00 Oct17-Dec17

1/2 GM Hall Restitution Bal & Ins Proceeds 35,912.50 11/28/2017

Qtr. 2 transfer 84,810.00 Jan18-Mar18

Qtr. 3 transfer Apr18-June18

Qtr. 4 transfer July18-Sept18

205,532.50

Capital Expenditures

00-1600 Equipment

Oct-17 Bowen Cooling Inv# IN-2495 10,100.00

Chilled Water Air Handler and Chilled Water Valve in the Main

Foyer/Lobby Area

Dec-17 B & I Contractors, Inc. Inv# 13873 48,685.00 Ballroom Air Handlers (3 units)

00-1604 Capital Replacement

Oct-17 Patio Furniture Services, Inc. 10/17/17 DP 1,162.00 Umbrellas for cement tables outside the pool area - Deposit

Nov-17 Patio Furniture Services, Inc. 10/17/17 BL 1,162.00 Umbrellas for cement tables outside the pool area - Final Pymt

Nov-17 Patio Furniture Services, Inc. 11-14-17 DP 1,320.00 Umbrellas for cement tables outside the pool area - Deposit

Dec-17 Patio Furniture Services, Inc. 11-14-2017*BL 1,320.00 Umbrellas for cement tables outside the pool area - Final Pymt

00-1705 Fitness Center

Oct-17 Lotus 10-04-17 9,500.00 Architectural & Engineering Svcs for New Fitness Center

Nov-17 Lotus 11-07-17 1,500.00

Payment for 60% of the contracted "Program Phase" Fee for

Architectural & Engineering Services for the New Fitness/Wellness

Center

Dec-17 Lotus 12-13-2017 5,500.00

Bal Due for Program Phase $1,000 Plus 70% Due for

Schematic/Preliminary Design Phase $4,500

Jan-18 Lotus 01-22-2018 3,900.00

Bal Due for Schematic/Preliminary Design Phase $2,000 Plus 50%

Design Development Phase $1,900

84,149.00

Variance 121,383.50

Capital Expenditures to be added to fixed asset list but not pd by capital account

Golf Course Special Improvements Fund

Total Capital Expenditures 84,149.00

HGRD

2017-18 Deferred Maintenance Reconciliation

as of January 31, 2018

Qtr. 1 transfer 51,400.00 Oct17-Dec17

1/2 GM Hall Restitution Bal & Ins Proceeds 35,912.50 11/28/2017

Qtr. 2 transfer 51,400.00 Jan18-Mar18

Qtr. 3 transfer Apr18-June18

Qtr. 4 transfer July18-Sept18

138,712.50

Deferred Maintenance Expenditures

Nov-17 Business CC 10-30-17 369.85 Pool Pavers - Barracades to block the area

Nov-17 Bean, Whitaker, Lutz & Kareh, Inc. #097440 900.00 Pool Pavers - Survey

Nov-17 Lowes #59174 65.52 Roof Cleaning Chemicals

Nov-17 ERC #HGRDTreat2017-1 2,075.00 Exotic Removal

Nov-17 United Rentals #152223669-001 3,993.10 Tree Trimming - Loader Rental

Dec-17 Michael A. Gowen Inv# 2 4,700.00 Tree Removal - Pine & Ficus Trees

Dec-17 FloridAquatic Lake Management Inv# 10465 1,993.75 Compressor & ALC Connector & Capacitor for Fountain

Dec-17 FloridAquatic Lake Management Inv# 10469 4,819.25 Bubbler Replacement

Dec-17 Home Depot Inv# 2034648 209.67 Roof Cleaning Chemicals

Dec-17 Juan Ramirez Lawn & Landscape Inv# 2017-68 4,866.00 Palm Tree Trimming

Jan-18 Juan Ramirez Lawn & Landscape Inv# 2017-66 20,500.00 Palmetto Bed Clean-up & Pine Straw

Jan-18 Paradise Pavers of SWFL Inv# 100533 2,500.00 Pool Pavers - Install pavers at pool restroom

Jan-18 Crowther Roofing Inv# 144863 1,950.00 Clubhouse Roof Checkup

48,942.14

Variance 89,770.36

cash balances 31-jan-18 account descripton bank...

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