Caseload Update

Policy and Fiscal CommitteeMay 2, 2011

FY11 Caseload Overview Supportive: The projected surplus has decreased this month from

$11.9M to $11.3M. The decrease in surplus is due to March’s actual projected daily rate (which is based on the yearly month average) exceeding the projected daily rate for March by nearly $2 (from $48.67 to $50.61). This increase impacted the remaining three month average because it drives up the average daily rate used for those three months.

DTA-Related Caseload: The deficiency has decreased approximately $700K dollars from $6.5M to $5.8M. Two factors seem to drive the decrease: 1) actual caseload in March was 206 children fewer than projected; and 2) the projected daily rate used for March is slightly higher than actual ($31.86 to $31.55).

Income Eligible: The deficiency in Income Eligible increased from $8.3M to $9.3M (an increase of $1M). Factor that have caused the increase are 1) actual voucher caseload in March was nearly 250 children higher than projected (which may indicate children are not attriting at the expected rate); actual voucher average daily rate was $1 higher than projected in March; contract/flex spending was $586K higher than projected.

Overall Caseload: February caseload count was adjusted from an actual total of 55,935 (after February was processed) to 57,578 (after March bill were processed), which is an adjustment of 1,643(1,163 adjustment in caseload for Income Eligible; 543 in DTA; and (46) caseload adjustment in Supportive)

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Fiscal Year 2011 Income Eligible (3000-4060)

Month # of kids Amount # of kids Amount # of Kids Amount *Jul 18,697 9,730,397$ 16,061 10,187,406$ 34,758 19,917,804$ *Aug 18,415 9,675,270$ 16,191 10,196,646$ 34,606 19,871,916$ *Sep 18,415 8,287,232$ 16,191 10,136,690$ 34,606 18,423,922$ *Oct 17,881 8,633,524$ 17,036 9,869,406$ 34,917 18,502,931$ *Nov 17,569 8,972,406$ 16,480 10,522,531$ 34,049 19,494,938$ *Dec 18,296 9,813,101$ 16,843 11,267,908$ 35,139 21,081,009$ *Jan 18,741 8,864,746$ 16,879 10,197,271$ 35,620 19,062,017$ *Feb 19,118 9,117,255$ 16,914 10,000,466$ 36,032 19,117,720$ *Mar 17,765 9,929,768$ 16,927 11,574,267$ 34,692 21,504,035$ Apr 17,265 8,408,824$ 16,896 10,050,383$ 34,161 18,459,207$ May 16,765 8,553,262$ 16,356 10,528,973$ 33,121 19,082,235$ Jun 16,265 8,299,660$ 15,779 11,028,973$ 32,044 19,328,633$

108,285,445$ 125,560,922$ 233,846,367$ 9,026,964$

242,873,330$ 233,527,427$

(9,345,903)$

Total Forecasted SpendingFY11 Appropriated

Project Amount Available

Vouchers Contracts/Flex Total Population

Grants

* Actual Figures• Previous month projected a $8.3M deficiency.

Fiscal Year 2011Income Eligible Caseload Projected Cost

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FY11 Approp: $233.5M

Blue represents actual amount billed

Current projections indicate that, even with transferability, EEC will be unable to meet the cost of June billing (processed in late July)

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Fiscal Year 2011 DTA Related (3000-4050)

Previous month projected a $6.5M deficiency.

Month # of Vouchers Amount*July 17,238 $11,384,565

*August 17,114 $11,534,836*September 17,095 $10,670,860

*October 16,848 $11,232,697*November 17,059 $11,656,535*December 16,875 $11,995,464*January 16,067 $10,146,404*February 16,108 $10,242,797

*March 15,722 $11,408,304April 16,036 $10,713,341May 15,799 $11,057,799June 15,867 $11,105,234

$133,148,836$127,358,313

(5,790,523)$ *Actual Amount

Amount Appropriated

DTA Related Caseload (3000-4050)

Projected Deficiency

FY2011DTA Caseload Projected Cost

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FY11 Approp: $127.3M

Blue = Actual amount billedGreen = Projection

With the passage of transferability, EEC will be able to meet the deficiency.

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Fiscal Year 2011 Supportive Care (3000-3050)

Month Kids Amount*July 6,243 6,516,395$ *August 5,994 6,492,854$ *September 6,002 6,056,861$ *October 5,750 5,856,497$ *November 5,291 6,149,743$ *December 5,454 6,086,249$ *January 5,496 5,841,237$ *February 5,438 5,741,137$ *March 5,515 6,397,524$ April 5,521 5,771,483$ May 5,526 6,052,950$ June 5,776 6,826,685$

73,789,614$ 600,000$

74,389,614$ 85,713,747$ 11,324,133$ Projected Surplus

Supportive Care (3000-3050)

GrantsProjected ExpenseAppropriated

Previous month projected a surplus of $11.9M.

Fiscal Year 2011Supportive Caseload Projected Cost

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FY11 Approp: $85.7M

Blue = Actual amount billed

FY11 Caseload Overview – SummaryJuly 2010 – March 2011

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FY2011 Caseload Spending FY2011 Projection

Variance Projection vs.

Budget Income Eligible Contract/Flex 129,556,565$ 125,560,922$ 3,995,643$ Voucher 94,941,586$ 108,285,445$ (13,343,859)$ Grants 9,029,276$ 9,026,964$ 2,313$

233,527,427$ 242,873,330$ (9,345,903)$ DTA Voucher 127,358,313$ 133,148,836$ (5,790,523)$

Supportive Contract/Flex 74,191,608$ 68,587,851$ 5,603,757$ Voucher 10,922,139$ 5,201,764$ 5,720,375$ Grants 600,000$ 600,000$ -$

85,713,747$ 74,389,614$ 11,324,133$ Total 446,599,487$ 450,411,781$ (3,812,294)$

FY11 Caseload: Waitlist

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*Waitlist Category Infant Toddler Preschool School Age Total 4/29/11

Total 3/31/11

Child of Foster Care 8 12 12 41 73 68 Child of Homeless family 16 28 45 34 123 125 Child of Military Personnel 5 13 8 8 34 33 Child of Teen Parent 61 24 16 2 103 96 Child with Special Needs 43 157 245 354 799 753 Continuity of Care: Aging Out - 3 23 85 111 99 Continuity of Care: Approved Break in Service 1 15 22 50 88 94

Continuity of Care: Child Left Care within 3 Months - 8 18 27 53 55

Continuity of Care: Geographic Relocation 2 8 27 22 59 50 Continuity of Care: Homeless Contract 1 2 - 1 4 4 Continuity of Care: NTCC - - - 1 1 1 Continuity of Care: Supportive Referral 5 15 21 27 68 72 Continuity of Care: Teen Parent Contract 3 4 6 - 13 13 General Priority 3,092 4,660 5,109 5,439 18,300 16,913 Grandparent/Guardian Families 13 52 68 127 260 249 Parent with Special Needs 45 107 141 152 445 402 Sibling: Contract 64 26 22 61 173 154 Sibling: Voucher 125 32 23 115 295 248 Sibling: CPCSummer only care 11 8 15 455 489 432

Total 3,495 5,174 5,821 7,001 21,491 19,861

*As of April 29, 2011.•This number is an increase of 1,630 children from the March update, or a 8.2% increase.

FY11 Caseload: Waitlist Since 9/2010

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Waiting List Category 9/29 Total 10/28 Total 11/30 Total 12/28 Total 1/28 Total 2/28 Total 3/31 Total 4/29 TotalChild of Foster Care 84 79 88 69 62 60 68 73 Child of Homeless family 141 149 145 126 131 123 125 123 Child of Military Personnel 30 25 23 28 31 30 33 34 Child of Teen Parent 98 121 108 109 82 88 96 103 Child with Special Needs 750 814 684 625 663 670 753 799 Continuity of Care: Aging Out 116 206 123 110 103 86 99 111 Continuity of Care: Approved Break in Service 195 203 49 54 67 74 94 88 Continuity of Care: Child Left Care within 3 Months 145 189 124 82 74 59 55 53 Continuity of Care: Geographic Relocation 26 36 40 35 35 40 50 59 Continuity of Care: Homeless Contract 3 4 3 8 5 4 4 4 Continuity of Care: NTCC 2 2 1 1 1 Continuity of Care: Supportive Referral 96 103 79 64 84 65 72 68 Continuity of Care: Teen Parent Contract 25 23 21 15 12 13 13 13 General Priority 15,324 16,547 15,081 13,618 14,292 15,191 16,913 18,300 Grandparent/Guardian Families 241 278 251 236 247 245 249 260 Parent with Special Needs 343 397 344 321 331 361 402 445 Sibling: Contract 216 186 180 149 144 145 154 173 Sibling: CPC 1 295 Sibling: Voucher 346 314 300 252 253 272 248 Summer only care 551 499 445 393 391 395 432 489 Grand Total 18,733 20,175 18,089 16,294 17,007 17,921 19,861 21,491

ARRA Spending Update

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Program Budgeted Spent as of 6/8 Spent as of

April 26, 2011 Amount Unspent ARRA Admin Chargeback (E56 Object Class .4%) 95,868$ -$ 95,868$ -$ ARRA Monitors 298,428$ -$ 117,571$ 180,857$ Birth to 8 Leadership Institute 125,000$ -$ 59,105$ 65,895$

CCR&R - to assist with provider reassessment transition 934,351$ 617,713$ 934,351$ (0)$ CCRR Streamlining 561,187$ -$ 303,822$ 257,365$ CCRR Business Model 75,000$ -$ 44,800$ 30,200$ CFCE Infrastructure Grants (111) 246,436$ -$ 182,403$ 64,033$ Communications Infrastructure Strategy andCampaign 498,500$ -$ 199,000$ 299,500$ Contracted Providers - Voucher Reassessment 881,809$ 143,880$ 880,384$ 1,425$ CSEFEL Professional Development Opportunity 300,000$ -$ 192,784$ 107,216$ Early Childhood Info Systems (ECIS) 710,170$ -$ 246,280$ 463,890$ Early Literacy Program 225,000$ -$ 183,833$ 41,167$ Head Start Wraparound Care 702,779$ -$ 379,153$ 323,626$ Improvement of Physical Environments 500,000$ -$ 449,181$ 50,819$ Infant/Toddlers Early Childhood program standards 50,000$ 4,150$ 50,000$ -$ Infant/Toddler Rate Increase 1,964,736$ -$ -$ 1,964,736$ Information and Referral Program 150,000$ 150,000$ 150,000$ -$ IT - 2 consultants to reconfigure existing IT structure 149,015$ 54,672$ 110,275$ 38,740$ IT - Software Dev Consultant: EEC IS Security 112,510$ -$ 54,184$ 58,326$ Kindergarten Entry Enrichment Program - KEEP 1,274,937$ -$ 272,212$ 1,002,725$ LEPPD Spanish (Speaking Providers) Formerly named Professional Dev/Access to Higher Ed for LEP 150,000$ -$ 123,073$ 26,927$ Out of School Time Learning 499,000$ 57,955$ 499,000$ -$ PD Research Project 165,000$ -$ 97,500$ 67,500$ PSCCE - Pre School Child Care Education (Originally 18 month access for PS) 6,876,911$ -$ 3,835,330$ 3,041,581$ QRIS-Consultant-Award Grants 3,400,000$ -$ 3,328,229$ 71,771$ QRIS - ERSI 145,416$ 85,416$ 139,314$ 6,102$ Readiness Centers (Iwheelock College) 196,963$ -$ 49,241$ 147,722$ Readiness Centers 400,000$ -$ 258,333$ 141,667$ REKEEP: KEEP Before & After School Care 197,969$ -$ 84,652$ 113,317$ Summer Vouchers 2009 636,714$ 636,714$ 636,714$ (0)$ Summer Only Voucher 2010 650,000$ 52,840$ 689,338$ (39,338)$ Waitlist Study 490,096$ -$ 285,048$ 205,048$ Indirect Charges 303,147$ -$ 182,060$ 121,087$

23,966,942$ 1,803,340$ 15,113,037$ 8,853,904$

ARRA Spending Update

We have spent $15.1M in ARRA funds (63%) through April 26. 

The goal was to have spent $13.5M by the end of April. 

We have far exceeded our internal ARRA spending benchmarks for the end of April.

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