CARDIO: Collaborative Assessment of Research Data Infrastructures and Objectives

Sarah JonesDCC, University of Glasgowsarah.jones@glasgow.ac.uk

Overview of Presentation

1. Background and purpose

2. CARDIO tool

3. How CARDIO has been used

BACKGROUND AND PURPOSE

Background

• A tool commissioned by Jisc to integrate elements of other RDM management tools

• Builds heavily on AIDA (Assessing Institutional Digital Assets), re-focusing concept on RDM

• http://aida.da.ulcc.ac.uk/wiki/index.php/Main_Page

CARDIO – Primary Goals

• CARDIO is a tool to assess research data infrastructure and support

• It uses the concept of maturity, asking different stakeholders to rate provision on a 1-5 scale

• CARDIO is collaborative – the aim is to get multiple viewpoints to identify discrepancies and reach consensus

CARDIO – RDM Maturity

• Assess a ‘data context’ – a place where data is created and managed (e.g. department, school, project, funding stream, institution...)

• How well can it/does it manage its data?

• That’s dependent on:– Finances– Technology– Policy and procedures– Organisational will– Skills…

Five stages of maturity

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5ACKNOWLEDGE /

NO ACTIONACT /

LOCALISEDCONSOLIDATE / CO-OPERATE

INSTITUTIONALISE / INTEGRATE

EXTERNALISE / EMBED

Diagram courtesy of Ed Pinsent, AIDA project

CARDIO – Three “Legs” Concept

• Organisation: Policy, legality, mandates…• Technology: Servers, data validation, security…• Resources: Staffing, finance, risk…

3 leg stool model developed by University of Cornell

Full coverage of CARDIO (1)

ORGANISATION • Data ownership and management• Data policy and procedures• Data policy review• Sharing of / access to research data• Preservation and continuity of research• Internal audit of research activities• Monitoring and feedback of publication• Metadata management• Legal compliance• IPR and rights management• Disaster planning and continuity of research

Full coverage of CARDIO (2)

TECHNOLOGY • Technological infrastructure• Appropriate technologies• Ensuring availability• Managing data integrity• Obsolescence• Managing technological change• Security provisions• Security processes• Metadata tools• Institutional repository

Full coverage of CARDIO (3)

RESOURCES • Data management costs and sustainability• Business planning• Technological resources allocation• Risk management• Transparency of resource allocation• Sustainability of funding for RDM and preservation• Data management skills• Number of staff for RDM• Staff development opportunities

CARDIO TOOL

CARDIO – Who’s Involved

• CARDIO Coordinators: those propelling the process, mediating between…

• Infrastructural providers: providing services to support research data management

• Researchers: interested in safeguarding their research data, but also defined by their responsibilities

CARDIO – Principal Workflow

• Individually score a range of areas within each conceptual leg

• Collate scores and negotiate to reach a collective consensus view

• Plan for improvements in RDM, based on evidence, visualisations and future recommendations

Stages of CARDIO

Providing maturity ratings

Assessing responses

• Visualisations reveal various contributors’ responses

• Enables publication of PDF report with itemised maturity

HOW CARDIO HAS BEEN USED

CARDIO-lite: mini quiz

• Short version put together for Jisc Inform• Asks 9 questions with A, B, C responses• Provides a basic indication of key gaps

http://cardio.dcc.ac.uk/quiz

www.dcc.ac.uk/sites/default/files/documents/Dundee-roadshow/Exercise-1-CARDIO-quiz.pdf

CARDIO workshops

• Usually conducted after the mini-quiz or some CARDIO assessments have been done

• Allows you to present main findings and reach consensus via discussion in groups

• Provides an opportunity to prioritise recommendations

UWE 2 page matrix

• 2 page matrix which is easy to give out in workshops or meetings

• Quick to fill in by circling statement you agree with

• Helped UWE begin policy discussions and start to develop and RDM strategy

Available to download at: www1.uwe.ac.uk/library/usingthelibrary/servicesforresearchers/datamanagement/managingresearchdata/projectoutputs/phase1.aspx

EPSRC profile of CARDIO

• Adapts the UWE matrix and re-works it in line with the nine expectations of EPSRC

• Useful for benchmarking progress towards the EPSRC roadmap deadline of May 2015

• www.dcc.ac.uk/sites/default/files/documents/events/EPSRC-workshop/CARDIO_matrix_EPSRC.pdf

Benefits of CARDIO

• Good in conjunction with DAF– DAF more focused on researcher practice– CARDIO assesses infrastructure and support provision

• A less resource-intensive methodology to implement

• Useful as a benchmark to repeat and demonstrate organisational progress and change

Tips on implementation

• People don’t always want to use online tools – sometimes they desire F2F interactions

• Could blend the different approaches

• Make sure you get multiple viewpoints as there will inevitably be differences of opinion

Discussion

• Could you see a use for CARDIO at Reading?

• What infrastructure and services do you already have in place to support RDM?

• What do you think the biggest gaps are?