by mary anne poatsy, keith mulbery, eric cameron, jason davidson, rebecca lawson, linda lau, jerri...

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EXPLORING MICROSOFT OFFICE 2013 VOLUME 2

by Mary Anne Poatsy, Keith Mulbery, Eric Cameron, Jason Davidson, Rebecca Lawson, Linda Lau, Jerri Williams

Chapter 7Advanced Forms and Reports

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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CHAPTER OBJECTIVES

• Restrict edits in a form• Create a drop-down menu• Set the tab order• Use subforms• Use advanced controls• Use sections


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RESTRICT EDITS IN A FORM

• Restrict casual users from editing data– Protects data– Avoids accidental changes–Maintains integrity

• Read-only form – enables users to view but not change data


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CREATE A DROP-DOWN MENU

• Combo box control – provides a drop-down menu

• Forces users to choose an item from list– Limit To List property must be enabled–Required property will prevent users

from skipping field


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CREATE A DROP-DOWN MENU

• Customize a converted combo box to improve data entry:– Changing Row Source– Limit To List option– Default Value property


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SET THE TAB ORDER

• Tab key – used to advance from one field to the next

• Tab order – determines the sequence


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USE SUBFORMS

• Subform – used to display records from related tables

• Created by Form tool automatically• Created manually using Form

Wizard


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USE ADVANCED CONTROLS

• Form and report controls– Text box controls display data in record

source– Label controls describe data associated

with a text box– Layout controls keep fields together


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• Bound control – connected to a field in a table or query

• Unbound control – not tied to a specific field

• Calculated control – contains an expression that generates a calculated result


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• Controls can add emphasis to a form or report– Line control inserts a line– Rectangle control adds a rectangle– Line and rectangle controls can be

modified in Design view


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• Page break – determines where a page will break when printed


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USE SECTIONS

• Section - part of a form or report that can be manipulated separately

• Basic forms have three sections• Basic reports have five sections• Sections are visible in Design view• Can be collapsed or expanded


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USE SECTIONS

• Default sections– Form Header and Report Header

display at top– Form Footer and Report Footer display

at bottom– Page Header displays at top of each page – Page Footer displays at bottom of each

page–Detail section displays records in record

source


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USE SECTIONS

• Show, hide, and resize sections– Right-click blank area of form or report

to switch sections on or off– Switching section off deletes all

controls in section–Header and footers are tied together,

removing one removes the other


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USE SECTIONS

• Show, hide, and resize sections– Detail section cannot be removed in

reports– Detail section can be hidden from Print

Preview, Layout view, and Design view

• Section bars – mark the top boundary of a section


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USE SECTIONS

• Group Header and Group Footers sections can be added to reports, but not forms

• Group Header appears above Detail section

• Group Footer does not show by default


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SUMMARY

• In this chapter you learned to:– Restrict edits in a form– Create a drop-down menu– Set the tab order–Use subforms–Use advanced controls–Use sections


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QUESTIONS


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COPYRIGHT


All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any

means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the

United States of America.

by mary anne poatsy, keith mulbery, eric cameron, jason davidson, rebecca lawson, linda lau, jerri...

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