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by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson

Chapter 2Document Presentation

EXPLORING MICROSOFT OFFICE 2013 VOLUME 1

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APPLYING FONTS

Font

Font size

• A font is a combination of typeface and type style.

• To apply a font click the Home tab and locate the Font group.

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• To bold, underline, or italicize text, do the following: 1. Select text to be formatted.2. Click Bold, Italic, or Underline in the Font

group on the HOME tab.• Click the same command to turn off the

formatting effect.

CHANGE TEXT APPEARANCE

Bold

ItalicUnderline

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CHANGING TEXT APPEARANCE

Text Effects and Typography

To apply a text effect and typography, do the following:

1. Select text to be formatted.2. Click Text Effects and Typography in the Font

group on the HOME tab.3. From the list you can select the effect that you

want to apply.

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CHANGING FONT SETTINGS

Font Effects

If you want to apply a font effect, do the following: 1. Click the Font Dialog Box Launcher on the

Front group to get the Font dialog box.2. You can check the effect you want to apply

like: Strikethrough, Double strikethrough, Superscript, Subscript, small caps, and All caps.

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CHANGE CASE

Change Case

• Use the Change Case option in the Font group on the Home tab to quickly change the capitalization of document text.

• Sentence case: The first letter of the sentence will be capital and the rest are small.

• Lowercase: All the letters will be small.• UPPERCASE: All the letters will be capital.• Capitalize Each Word: The first letter of each

word will be capital and the rest are small.• tOGGLE cASE: Change the letters case to the

opposite case.

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CLEAR FORMATTING

Clear Formatting

To remove all formatting from the selected text you can use the Clear All Formatting tool in the Font group on the Home tab.

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APPLYING FONT COLORSTo change the font color of previously typed text Click the Font Color arrow from the Home tab and select from a gallery of colors, for more choices, click More Colors.

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PARAGRAPH ALIGNMENT

Align Left

Center

Justify

Align Right

• There are four alignment options: Align Left – Center – Align Right and Justify.

• Justify alignment spreads text evenly between the left and right margins so that text begins at the left margin and ends uniformly at the right margin.

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PARAGRAPH ALIGNMENT

Justified

Left aligned

CenteredRight aligned

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PARAGRAPH SPACING

Paragraph spacing

• Paragraph spacing is the amount of space between paragraphs.

• To apply a paragraph spacing:1. Select the text 2. Click Home tab. 3. Click the Paragraph Dialog Box Launcher, to set

paragraph spacing.

Paragraph Dialog Box Launcher

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LINE SPACING

Line spacing

• Line spacing is the amount of space between lines.

• 1.0 is a single line spacing.• 2.0 is a double line spacing.

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SETTING INDENTS• An indent is a setting associated with how part of a

paragraph is distanced from one or more margins. • To apply a paragraph indentation:

1. Select the text2. Click Home tab.3. Click the Paragraph Dialog Box Launcher, to set

paragraph Indentation.

Indents

Special indents

Paragraph Dialog Box Launcher

SETTING INDENTS

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• First line indent, in which the first line of each paragraph is set off from the left margin.

• Hanging indent, where the first line of a source begins at the left margin, but all other lines in the source are indented.

• Left indent is indenting an entire paragraph from the left margin.

• Right indent is indenting an entire paragraph from the right margin.

First Line indent

Hanging indent

Left indent

Right indent

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BORDERS AND SHADING• Border is a line that surrounds a

paragraph, a page, a table, or an image.

• Shading is a background color that appears behind text in a paragraph, a page, or a table.

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APPLYING BORDERS AND SHADING1. Select the text2. Click the Borders and Shading arrow in the

Paragraph group on the Home tab and select Borders and Shading.

3. When Borders and Shading dialog box displays, select the borders or shades that you want to include in your document.

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APPLYING BORDERS AND SHADING

Preview

Color

Width

Shading tabPage Border tab

Borders tab

Style

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CREATING LISTS

Numbered list

Bulleted list

Numbering

Bullets

There are two types of lists: numbered list and bulleted list. You can create list from the Paragraph group on the Home tab.

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FORMAT PAINTER

• The Format Painter makes it easy to copy formatting features from one selection to another.

• To copy a format:1. Select the text containing the desired format.2. Click Format Painter in Clipboard group on

Home tab.3. Select the area to which the copied format

should be applied.

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INSERTING PICTURES1. Click to place the insertion point in the

document in the location where the picture is to be inserted.

2. Click the Insert tab and click Pictures.

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RESIZE PICTURESYou can resize a picture by doing the following:

1. Right-click the picture then select Size and Position.2. Uncheck Lock aspect ratio checkbox3. Type the Height and the Width in the boxes and pay

attention to the measurement unit4. Click on OK

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ROTATE PICTURESYou can rotate a picture by doing the following:

1. Select the picture that you want to rotate.2. Click on Rotate in Arrange group in the Home tab.3. Select from the list the option that you want to apply.

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LAYOUT OPTIONS

Wrap Text

Layout Options

• Layout Options simplifies text wrapping around an object.

• The Layout Options control is located next to a selected object.

• It allows for the same features for wrapping text such as, wrapping In Line with Text, Square, Tight, Through, Top and Bottom, Behind Text, and In Front of Text.

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• WordArt is a feature that modifies text to include special effects, including colors, shadows, gradients, and 3-D effects.

• To format existing text as WordArt:1. Select text to be formatted.2. Click the INSERT tab.3. Click WordArt in the Text group.4. Select a WordArt style.

• To insert new text as WordArt:1. Place the insertion point at the point where WordArt should appear.2. Click the INSERT tab.3. Click WordArt in the Text group.4. Select a WordArt style.5. Type text.

INSERTING WORD ART

WordArt