board of education2011/08/02 · boe minutes august 2, 2011 page 2 minutes mrs. hibbard recommends...
TRANSCRIPT
BOARD OF EDUCATION
WHITNEY POINT CENTRAL SCHOOL DISTRICT PO BOX 249
Whitney Point, NY 13862
Date: August 2, 2011
District Mission:
To provide an excellent education ensuring that all children maximize their potential, become contributing citizens, and pursue lifelong learning.
District Beliefs:
All children possess unique qualities and come to school eager to learn and be successful.
We respect all people within our community and treat them with dignity at all times.
Learning is a partnership that includes school staff, parents, family and the community.
Knowledge allows for critical thinking and effective decision-making.
Purposeful and intentional change is a constant that leads to educational improvement and
positive results. Compliance with state and federal regulations is critical to school district success.
Meeting called to order at 7:15 p.m.
Pledge of Allegiance was recited
Present Absent
Sara Benscoter President X
Stephanie Champney Vice-President X
Anthony Burchell Member X
James DiMascio Member X
Kathleen Driscoll Member X
Mary Ellerson Member X
Thomas Tasber Member X
Mary Hibbard Superintendent of Schools X
Cynthia Burchell District Clerk X
Patricia Follette Director of Curriculum and Instruction X
Others in attendance: Kim Becker, JoAnn Sexton
BOE Minutes August 2, 2011 Page 2
Minutes
Mrs. Hibbard recommends Board approval of the Minutes from the Board Meeting held on July 12, 2011.
Moved by Mary Ellerson Seconded by Anthony Burchell
Mary Ellerson suggested the minutes be amended to indicate Stephanie Champney was happy to see the
insert in the Graduation program.
5 Aye 0 Nay 0 Abstained APPROVED
Mrs. Hibbard recommends Board approval of the Minutes from the Organizational Meeting held on July 12, 2011.
Moved by Kathleen Driscoll Seconded by Mary Ellerson
Kathleen Driscoll requested the minutes be amended to reflect the fact that she abstained from the vote designating M & T Bank as an Official Depository of the Whitney Point Central School District for the
2011-2012 school year.
5 Aye 0 Nay 0 Abstained APPROVED
Warrant
None
Correspondence
None
Policies – 1st Reading
None
Policies – 2nd Reading
None
Comments from the Public
Commendations
Mrs. Hibbard commended:
Mrs. Slack and Mr. Wilcox for their participation in the Coughlin & Gerhart LLP Golf Tournament
which raised $1,005.00 for the High School Student Incentive Committee. The maintenance and grounds staff for sorting through discarded construction material for
recyclable metals which have realized over $8.000.00 of revenue for the district.
The District staff and BOCES Computer Services staff that is working this summer. Everyone has
been gracious and flexible with the changes due to renovations.
BOE Minutes August 2, 2011 Page 3
Old Business
None
New Business
a. Medicaid Compliance Update
Ms. Sexton presented an update on Medicaid Compliance. She reviewed the background of Medicaid
Compliance in schools. Ms. Sexton discussed the guidelines strictly followed by the Whitney Point Central
School District. She reviewed the OMIG’s (Office of the Medicaid Inspector General’s) due diligence standard for compliance plans. The Whitney Point Central School District contracts with Kinney &
Associates Management Services for Medicaid records management. She discussed the Whitney Point Central School District’s Compliance Activities to date. The district has notified all employees of the
compliance plan and of the method to anonymously report concerns. As required, relevant employees
have all received the mandated Medicaid in Education NYSED training. As Director of Special Services/Compliance Officer, Ms. Sexton stated she will continue to keep up to date on the continuously
changing directives related to Medicaid submissions and will continue to update training for employees. Ms. Sexton stated she will continue to look for ways to improve efficiency and reduce vulnerability to
fraud, abuse and waste.
b. Special Education Report
Ms. Sexton presented a report on special services. She discussed how students with varied levels of need are provided with intervention and support through the CSE (Committee on Special Education), CPSE
(Committee on Preschool Special Education) and 504 Committee. She reviewed the number and type of
referrals to the CSE/CPSE from 2003 – 2010. Ms. Sexton then outlined the CPSE process for students ages 3-5. She discussed the Committee on Special Education functions in accordance with Federal and
NYS Regulations including FARE (Free and Appropriate public education LRE (Least Restrictive Environment) and the IEP (Individualized Education Plan). Ms. Sexton explained the continuum of
services from integrated settings to special education settings and special placements. The 16.5 special
education teachers in the Whitney Point Central School District work with 220 CSE students with an average 13.26 students each. Ms. Sexton discussed other special education services including psycho
educational testing, speech services, occupational and physical therapy, as well as contracting with BOCES for interpreter services and instruction for the deaf. Ms. Sexton discussed the 14 accountability
areas of the special education department and accountability concerns for the district. The graduation rate with a 4 year target of 44% was reviewed along with a discussion of types of diplomas received.
Ms. Sexton then addressed the dropout rate and discussed the suspension rate of students with
disabilities. She closed her presentation by identifying the district’s accomplishments and ongoing goals.
Mary Ellerson asked if diabetes qualified under a 504 plan?
Ms. Sexton replied the 504 plan would give an alert if the parents request it.
Thomas Tasber expressed his concern over efforts being made to integrate disruptive students into
classrooms promoting the rights of one student if it takes away from the rights of the others.
A discussion ensued.
c. Request from Football Gridiron Club
Mr. Dan Thorp has requested that the Board consider allowing a night football game this football season,
with the understanding that the Club would pay for the rental of portable lights.
BOE Minutes August 2, 2011 Page 4
Mrs. Hibbard recommended Board approval of the use of rental lights for one night football game for the 2011-2012 football season, with the financial responsibility belonging to the Gridiron Club, as mentioned
above.
Mrs. Hibbard further stated the date for the night game is not final.
Moved by Mary Ellerson Seconded by Anthony Burchell
5 Aye 0 Nay 0 Abstained APPROVED
d. Appointments
Mrs. Hibbard recommended Board approval of the recall of Ellen Russell, full-time Teacher Aide effective
September 1, 2011.
Moved by Thomas Tasber Seconded by Anthony Burchell
5 Aye 0 Nay 0 Abstained APPROVED
Mrs. Hibbard recommended Board approval of the recall of Heather Livingston, part-time Teacher Aide
effective September 1, 2011.
Moved by Kathleen Driscoll Seconded by Mary Ellerson
5 Aye 0 Nay 0 Abstained APPROVED
e. Coaching Appointment
Mrs. Hibbard recommended Board approval of the following 2011 Fall Coaching Recommendation:
Boys’ Soccer Modified Steve Morgan
Please see attached recommendation.
Moved by Anthony Burchell Seconded by Thomas Tasber
5 Aye 0 Nay 0 Abstained APPROVED
f. Coaching Resignation
Mrs. Hibbard recommended Board approval of the resignation of Jason Moore, JV Soccer Coach, effective
August 2, 2011. Please see attached.
Thomas Tasber asked if the Varsity coaches will be coaching both teams while the JV players are without
a coach? Mrs. Hibbard stated she would look into it and let him know.
Moved by Anthony Burchell Seconded by Kathleen Driscoll
5 Aye 0 Nay 0 Abstained APPROVED
BOE Minutes August 2, 2011 Page 5
g. Committee on Special Education
Mrs. Hibbard recommended Board approval of the attached recommendations of the Committee on
Special Education.
Moved by Mary Ellerson Seconded by Thomas Tasber
5 Aye 0 Nay 0 Abstained APPROVED
h. Career Education Instructional Reserve Fund by Broome Tioga BOCES
RESOLVED, upon the recommendation of the Superintendent of Schools and at the request of the
Broome Tioga Board of Cooperative Education Services (BOCES), the Board of Education of the Whitney Point Central School District hereby approves the establishment of a career education instructional
reserve fund by the Broome‐Tioga BOCES. Please see attached.
Moved by Kathleen Driscoll Seconded by Anthony Burchell
5 Aye 0 Nay 0 Abstained APPROVED
i. Dish Machine & Cleaning Supply Bid
Mrs. Hibbard recommended Board approval of the award to Hill & Markes for the Dish Machine &
Cleaning Supply Bid as prepared by Broome Tioga BOCES Food Service Program. Bid is valid for the
2011-2012, 2012-2013, and 2013-2014 school years.
Moved by Mary Ellerson Seconded by Kathleen Driscoll
5 Aye 0 Nay 0 Abstained APPROVED
j. Meat & Cheese Bid
Mrs. Hibbard recommended Board approval of the award to Behlogs, Sysco, Ginsberg, Maines, and US
Food Service for the Meat & Cheese Bid as prepared by Broome Tioga BOCES Food Service Program. Bid
is valid 8/19/11 – 10/31/11.
Moved by Thomas Tasber Seconded by Mary Ellerson
5 Aye 0 Nay 0 Abstained APPROVED
k. Paper Supply Bid
Mrs. Hibbard recommended Board approval of the award to Sysco, US Food Service, Maines, Sanico, and
Hill & Markes for the Paper Supply Bid as prepared by Broome Tioga BOCES Food Service Program. Bid is
valid 8/19/11 – 12/31/11.
Moved by Kathleen Driscoll Seconded by Anthony Burchell
5 Aye 0 Nay 0 Abstained APPROVED
BOE Minutes August 2, 2011 Page 6
l. Grocery Bid
Mrs. Hibbard recommended Board approval of the award to Ginsberg, Maines, US Food Service, Sysco,
Huffs Ice Cream, Behlog, Nardones, and McKees for the Grocery Bid as prepared by Broome Tioga
BOCES Food Service Program. Bid is valid 8/15/11 – 6/30/12.
Moved by Thomas Tasber Seconded by Mary Ellerson
5 Aye 0 Nay 0 Abstained APPROVED
m. Beverage Bid
Mrs. Hibbard recommended Board approval of the award to A.L. George, Coco-Cola Bottling, Pepsi, and
Let Water Be Water for the Beverage Bid as prepared by Broome Tioga BOCES Food Service Program.
Bid is valid for the 2011-2012, 2012-2013, and 2013-2014 school years.
Moved by Kathleen Driscoll Seconded by Anthony Burchell
5 Aye 0 Nay 0 Abstained APPROVED
n. Change Orders
Mrs. Hibbard recommended the following Phase II change orders be approved on a Consent Agenda:
CC-001 Provide all labor, material, and equipment associated with constructing and installing four
(4) tall cabinets to match the auditorium walls providing secure storage space at the rear of the space immediately behind the control desk. The sum of $9,955.00 is to be applied
to the contractor’s contingency allowance of $72,000.00; allowance balance remaining is
$62,045.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
CC-002 Provide all labor, material, and equipment associated with modifying the wood trim at
fourteen (14) existing chalkboard locations to allow for Smartboard installation meeting the installation requirements for the new Smartboards. The sum of $6,617.00 is to be
applied to the contractor’s contingency allowance of $62,045.00; allowance balance remaining is $55,428.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
RC-003 Provide a credit for all labor, material, and equipment to delete two (2) skylights over the HS music and alternative physical education rooms.
The Contract Sum will be changed by this Change Order in the amount of $(6,000.00)
PC-016 Provide all labor, material, and equipment to hook-up the temporary serving line and relocate the existing serving line drain required to maintain the food service program
while the CEA kitchen is being renovated. The sum of $3,205.00 is to be applied to the contractor’s contingency allowance of $107,765.00; allowance balance remaining is
$104,560.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
BOE Minutes August 2, 2011 Page 7
PC-017 Provide all labor, material, and equipment to install a new 4” floor drain in TRA
maintenance room 110 allowing for storage of the floor machine. The sum of $1,334.00 is to be applied to the contractor’s contingency allowance of $104,560.00; allowance
balance remaining is $103,226.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
MC-019 Provide all labor, material, and equipment to re-pipe the existing cabinet heater in CEA
room 133 to match the new ceiling height. The sum of $746.00 is to be applied to the contractor’s contingency allowance of $133,646.00; allowance balance remaining is
$132,900.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
MC-020 Provide all labor, material, and equipment to relocate the existing 1 ½” heating lines in
CEA room 130 to accommodate the new ceiling height. The sum of $1,334.00 is to be applied to the contractor’s contingency allowance of $132,900.00; allowance balance
remaining is $131,801.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-022 Provide all labor, material, and equipment to remove existing conduit in the CEA skylight
frame allowing for abatement to occur and repair pinched wire in CEA affecting unit ventilators in rooms 15, 16, and 11. The sum of $265.00 is to be applied to the
contractor’s contingency allowance of $112,080.00; allowance balance remaining is
$111,815.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-023 Provide all labor, material, and equipment to install an additional clock outlet in the CEA
main office. The sum of $180.00 is to be applied to the contractor’s contingency allowance of $111,815.00; allowance balance remaining is $111,635.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-024 Provide all labor, material, and equipment to install a Motorola cable signal booster in the HS to improve reception quality in the bus garage. The sum of $576.00 is to be applied
to the contractor’s contingency allowance of $111,635.00; allowance balance remaining is $111,059.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-025 Provide all labor, material, and equipment to perform miscellaneous field directed paging and intercom work in the CEA and install additional phones in rooms 101, 125, and
temporary offices. The sum of $1,388.00 is to be applied to the contractor’s contingency allowance of $111,059.00; allowance balance remaining is $109,671.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-026 Provide all labor, material, and equipment to perform miscellaneous field directed paging and intercom work in the HS and install an additional telephone and wall jack in room
221. The sum of $1,135.00 is to be applied to the contractor’s contingency allowance of $109,671.00; allowance balance remaining is $108,536.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
BOE Minutes August 2, 2011 Page 8
EC-027 Provide all labor, material, and equipment to perform miscellaneous field directed
Smartboard modifications in the CEA as coordinated directly with the teaching staff. The sum of $5,210.00 is to be applied to the contractor’s contingency allowance of
$108,536.00; allowance balance remaining is $103,326.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-028 Provide all labor, material, and equipment to move the public address outlets and add
two duplex receptacles in the CEA main office. The sum of $246.00 is to be applied to the contractor’s contingency allowance of $103,326.00; allowance balance remaining is
$103,080.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-029 Provide all labor, material, and equipment to provide the following miscellaneous
electrical modifications in the CEA: Add a volume control device for the faculty room
Add emergency light connections in nurse’s toilet, faculty toilet, and social
worker room. Add one phone, data, and power outlet to faculty room
Add one single and one two gang receptacle to the custodian’s room 147A Add one Smartboard outlet in room 153
Replace light ballast in room 178 The sum of $1,898.00 is to be applied to the contractor’s contingency allowance of
$103,080.00; allowance balance remaining is $101,182.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-030 Provide all labor, material, and equipment to provide the following miscellaneous
electrical modifications in the CEA:
Add electrical power to the temporary kitchen serving line Add phone line to the temporary kitchen serving line
Add power and data for Smartboard in OT/PT room 176 The sum of $2,217.00 is to be applied to the contractor’s contingency allowance of
$101,182.00; allowance balance remaining is $98,965.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-031 Provide all labor, material, and equipment to rewire and provide temporary power to the
existing CEA cooler for temporary use during kitchen renovations. The sum of $2,016.00 is to be applied to the contractor’s contingency allowance of
$98,965.00; allowance balance remaining is $96,949.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-032 Provide all labor, material, and equipment to terminate and test one cable related to
wireless access and the Smartboard system in the TRA. The sum of $260.00 is to be
applied to the contractor’s contingency allowance of $96,949.00; allowance balance remaining is $96,689.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-033 Provide all labor, material, and equipment to provide wiring to new projection screens in
the HS library, auditorium, and cafeteria. Provide power to the new fire rated roll-up
door in the HS kitchen. The sum of $1,227.00 is to be applied to the contractor’s contingency allowance of $96,689.00; allowance balance remaining is $95,462.00.
BOE Minutes August 2, 2011 Page 9
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-034 Provide all labor, material, and equipment to modify/adjust HS Smartboards as follows: Relocate chalkboard and manual projector screen in room 225
Relocate chalkboard in room 113
Reinstall original Smartboards in rooms 113 and 15, coordinate with new system Terminate and test five new data cables for Smartboards
The sum of $2,124.00 is to be applied to the contractor’s contingency allowance of $95,462.00; allowance balance remaining is $93,338.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-035 Provide all labor, material, and equipment to remove and replace the HS gymnasium center court wrestling mat spot light. The sum of $686.00 is to be applied to the
contractor’s contingency allowance of $93,338.00; allowance balance remaining is $92,652.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-036 Provide all labor, material, and equipment to provide the following miscellaneous electrical modifications in the HS:
Tie-up miscellaneous data lines discovered loose above corridor ceilings Wire and power two overhead doors in the technology room
Rearrange lighting in the fan room, replace damaged 3-way switch
Replace bell strobes in the gymnasium Provide power to new roof exhaust fans in rooms 112 and 113
Install two volume control devices in computer services office area The sum of $2,644.00 is to be applied to the contractor’s contingency allowance of
$92,652.00; allowance balance remaining is $90,008.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
EC-037 Provide all labor, material, and equipment for realignment of HS auditorium projector due
to screen adjustment requested by the district, adjust placement of Smartboard knocked
out of position, install new anchors and realign. The sum of $277.00 is to be applied to the contractor’s contingency allowance of $90,008.00; allowance balance remaining is
$89,731.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
KC-007 Provide all labor, material, and equipment associated with removing the existing tray
conveyor for the TRA cafeteria and relocate the existing freezer and three small coolers for temporary use. The sum of $1,346.00 is to be applied to the contractor’s contingency
allowance of $32,488.00; allowance balance remaining is $31,142.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
KC-008 Provide a credit for all labor, material, and equipment associated with modifying the CEA
kitchen equipment and accessories.
The Contract Sum will be changed by this Change Order in the amount of $(254.00)
KC-009 Provide all labor, material, and equipment associated with installing two air curtains at
the new HS walk-in freezer and cooler to prevent excessive ice build-up and equipment failure by keeping conditioned air within the units. The sum of $1,836.00 is to be applied
BOE Minutes August 2, 2011 Page 10
to the contractor’s contingency allowance of $31,142.00; allowance balance remaining is
$29,306.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
KC-010 Provide all labor, material, and equipment associated with converting the two new
double-stack convection ovens from 208v/3ph to 480v/3ph in the TRA kitchen. The sum of $5,941.00 is to be applied to the contractor’s contingency allowance of $29,306.00;
allowance balance remaining is $23,365.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
KC-011 Provide all labor, material, and equipment associated with providing pan slides to the two
3-door refrigerator units as requested by staff to improve ease of use in the TRA kitchen. The sum of $1,271.00 is to be applied to the contractor’s contingency allowance of
$23,365.00; allowance balance remaining is $22,094.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-032 Provide all labor, material, and equipment to install clear anodized aluminum tube at the
ceiling in lieu of the indicated closure trim providing a cleaner transition to the ceiling from the curtain wall in HS main office. The sum of $1,608.00 is to be applied to the
contractor’s contingency allowance of $180,136.00; allowance balance remaining is $178,528.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-033 Provide a credit for all labor, material, and equipment to eliminate two projection screens at the HS resulting from the acceptance of the Smartboard alternative.
The Contract Sum will be changed by this Change Order in the amount of $(805.00)
GC-034 Provide a credit for all labor, material, and equipment to eliminate one projection screen at the TRA resulting from the acceptance of the Smartboard alternative.
The Contract Sum will be changed by this Change Order in the amount of $(1,256.00)
GC-035 Provide all labor, material, and equipment to install clear anodized aluminum trim at the HS cafeteria curtain wall providing a cleaner installation of the new fin tube enclosures.
The sum of $1,139.00 is to be applied to the contractor’s contingency allowance of $178,528.00; allowance balance remaining is $177.389.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-036 Provide all labor, material, and equipment to change the exit device at the HS maintenance room from a rim device to a surface rod eliminating the mullion to allow
passage of the floor scrubbing machine. The sum of $907.00 is to be applied to the
contractor’s contingency allowance of $26,090.00; allowance balance remaining is $25,183.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-037 Provide all labor, material, and equipment to install custom break metal enclosures at
many HS openings closing the gap created required by the additional clearance of the
metal frames allowing for proper installation. The sum of $1,704.00 is to be applied to
BOE Minutes August 2, 2011 Page 11
the contractor’s contingency allowance of $25,183.00; allowance balance remaining is
$23,479.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-038 Provide all labor, material, and equipment for additional hardware for card access system
creating a HS secured vestibule. The sum of $3,460.00 is to be applied to the contractor’s contingency allowance of $23,479.00; allowance balance remaining is
$20,019.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-039 Provide all labor, material, and equipment for additional hardware for card access system
in the CEA vestibule to create a secured space. The sum of $2,518.00 is to be applied to the contractor’s contingency allowance of $20,019.00; allowance balance remaining is
$17,501.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-040 Provide all labor, material, and equipment to modify the HS exterior doors providing
model 9600 electrical strikes and crediting 5025 power supplies in order to expand the security system and be compatible with the new finish hardware. The sum of $2,909.00
is to be applied to the contractor’s contingency allowance of $17,501.00; allowance balance remaining is $14,592.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-041 Provide all labor, material, and equipment to install a 90 minute rated wood door at the CEA kitchen since the existing door was not properly rated. The sum of $389.00 is to be
applied to the contractor’s contingency allowance of $14,592.00; allowance balance
remaining is $14,203.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-042 Provide all labor, material, and equipment to install an overhead stop at the HS
auditorium closet doors preventing potential damage to the paneling. The sum of $266.00 is to be applied to the contractor’s contingency allowance of $14,203.00;
allowance balance remaining is $13,937.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-043 Provide all labor, material, and equipment to install narrower finish hardware plates
behind the door pulls at the CEA Special-lite aluminum doors needed because the scheduled backing plates were too wide and returned for credit. The sum of $279.00 is
to be applied to the contractor’s contingency allowance of $13,937.00; allowance balance remaining is $13,658.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-044 Provide a credit for all labor, material, and equipment to delete the new framing and deck infill at eight (8) CEA roof openings over the pool, existing curbs were maintained
and flashed.
The Contract Sum will be changed by this Change Order in the amount of $(4,177.00)
BOE Minutes August 2, 2011 Page 12
GC-045 Provide all labor, material, and equipment for a 12” bottom rail in lieu of 2” at various
CEA frames to match balance of school, corresponding credit for the decrease in fire glass at same openings. The sum of $229.00 is to be applied to the contractor’s
contingency allowance of $13,658.00; allowance balance remaining is $13,429.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-046 Provide all labor, material, and equipment to install narrower finish hardware plates
behind the door pulls at the TRA Special-lite aluminum doors needed because the scheduled backing plates were too wide and returned for credit. The sum of $168.00 is
to be applied to the contractor’s contingency allowance of $13,429.00; allowance balance remaining is $13,261.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-047 Provide all labor, material, and equipment to modify the finish hardware to incorporate a removable mullion, rim exit devices, and cylinder to complete the security access
features at the new TRA main entrance vestibule. The sum of $2,068.00 is to be applied
to the contractor’s contingency allowance of $13,261.00; allowance balance remaining is $11,193.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-048 Provide all labor, material, and equipment to provide an aluminum frame and FRP doors
to match all other new doors, credit the scheduled hollow metal frame at the TRA. The
sum of $4,987.00 is to be applied to the contractor’s contingency allowance of $11,193.00; allowance balance remaining is $6,206.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-049 Provide all labor, material, and equipment to install temporary plywood panel infill at the original curtainwall system to allow for abatement at the HS. The sum of $7,230.00 is to
be applied to the contractor’s contingency allowance of $185,399.00; allowance balance remaining is $178,169.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-050 Provide all labor, material, and equipment to remove and replace a ceiling in HS room #157 to allow for abatement and the extension of corridor smoke partitions. The sum of
$6,067.00 is to be applied to the contractor’s contingency allowance of $178,169.00; allowance balance remaining is $172,102.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
GC-051 Provide all labor, material, and equipment to install narrower finish hardware plates behind the door pulls at the HS Special-lite aluminum doors needed because the
scheduled backing plates were too wide and returned for credit. The sum of $279.00 is
to be applied to the contractor’s contingency allowance of $6,206.00; allowance balance remaining is $5,927.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
BOE Minutes August 2, 2011 Page 13
GC-052 Provide all labor, material, and equipment to install Pittcon Industries extended
aluminum trim with standard profile around the suspended ceiling clouds in HS room #163 providing a finished edge. The sum of $2,329.00 is to be applied to the
contractor’s contingency allowance of $172,102.00; allowance balance remaining is
$169,773.00.
The Contract Sum will be changed by this Change Order in the amount of $0.00
Moved by Kathleen Driscoll Seconded by Thomas Tasber
5 Aye 0 Nay 0 Abstained APPROVED
Addenda
New Business
a. Non-Resident Application
Mrs. Hibbard recommends Board approval of the following student to attend Whitney Point Central School
District for the 2011-2012 school year. Please see attached information.
Mrs. Hibbard stated this is a child of an employee and therefore, the parents will pay 50% of the 2011-2012 non-resident student tuition.
Caleb Rice Grade: Ungraded
Moved by Anthony Burchell Seconded by Kathleen Driscoll
5 Aye 0 Nay 0 Abstained APPROVED
Comments from the Public
None
Meeting Adjournment
Motion to adjourn the meeting at 8:29 p.m.
Moved by Kathleen Driscoll Seconded by Mary Ellerson
5 Aye 0 Nay 0 Abstained APPROVED
Executive Session
For matters of personnel and contractual issues.
BOE Minutes August 2, 2011 Page 14
FYI
July 5 – August 17, 2011 - Driver’s Education
July 11 – August 11, 2011 - Summer School August 17 – August 18, 2011 – Regents Exams
August 23, 2011 – Board of Education Special Meeting
August 24, 2011 – Summer Graduation (Please note this is a change in date) September 7, 2011 – First Day of School for Grades 1-12
September 8, 2011 – First Day of School for UPK and Kindergarten
Cynthia R. Burchell
District Clerk
BOE Minutes August 2, 2011 Page 15
BOARD OF EDUCATION
WHITNEY POINT CENTRAL SCHOOL DISTRICT PO BOX 249
Whitney Point, NY 13862
Date: August 2, 2011 District Mission:
To provide an excellent education ensuring that all children maximize their potential, become contributing
citizens, and pursue lifelong learning.
District Beliefs:
All children possess unique qualities and come to school eager to learn and be successful.
We respect all people within our community and treat them with dignity at all times.
Learning is a partnership that includes school staff, parents, family and the community.
Knowledge allows for critical thinking and effective decision-making.
The community is well served by maximizing the use of available resources and by the
responsible stewardship of assets. Purposeful and intentional change is a constant that leads to educational improvement and
positive results.
Compliance with state and federal regulations is critical to school district success.
Meeting called to order at: 8:32 p.m.
Present Absent
Sara Benscoter President X
Stephanie Champney Vice-President X
Anthony Burchell Member X
James DiMascio Member X
Kathleen Driscoll Member X
Mary Ellerson Member X
Thomas Tasber Member X
Mary Hibbard Superintendent of Schools X
Patricia Follette Director of Curriculum and Instruction X
BOE Minutes August 2, 2011 Page 16
Executive Session
For matters of personnel and contractual issues.
Meeting Adjournment
James DiMascio motioned to adjourn the Executive Session at 9:00 p.m.
Moved by Anthony Burchell Seconded by Kathleen Driscoll
5 Aye 0 Nay 0 Abstained APPROVED
Cynthia R. Burchell District Clerk