minutes board of supervisors

33
MINUTES BOARD OF SUPERVISORS May 7, 2013 7:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION Invocation given by Chair Standafer. PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL Attendee Name Title Status Arrived Travis Schachtner Supervisor Present Agnes Ring Supervisor Present Tim Hood Supervisor Present Daryl Standafer Chair Present Fred Yoerg Supervisor Present Buck Malick Supervisor Present Chris Kilber Supervisor Present Richard Ottino Supervisor Present Tom Hawksford Supervisor Absent Dave Ostness Supervisor Present Roger Larson Vice Chair Present Fred Horne Supervisor Absent Ron Kiesler Supervisor Present Andy Brinkman Supervisor Present David Peterson Supervisor Present Joe Hurtgen Supervisor Present Brian Hurtgen Supervisor Absent Duane Russett Supervisor Present William Peavey Supervisor Absent

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Page 1: MINUTES BOARD OF SUPERVISORS

MINUTES

BOARD OF SUPERVISORS

May 7, 2013 7:00 PM

County Board Room - Government Center

1101 Carmichael Road, Hudson, Wisconsin

CALL TO ORDER

INVOCATION

Invocation given by Chair Standafer.

PLEDGE ALLEGIANCE TO THE FLAG

ROLL CALL

Attendee Name Title Status Arrived

Travis Schachtner Supervisor Present

Agnes Ring Supervisor Present

Tim Hood Supervisor Present

Daryl Standafer Chair Present

Fred Yoerg Supervisor Present

Buck Malick Supervisor Present

Chris Kilber Supervisor Present

Richard Ottino Supervisor Present

Tom Hawksford Supervisor Absent

Dave Ostness Supervisor Present

Roger Larson Vice Chair Present

Fred Horne Supervisor Absent

Ron Kiesler Supervisor Present

Andy Brinkman Supervisor Present

David Peterson Supervisor Present

Joe Hurtgen Supervisor Present

Brian Hurtgen Supervisor Absent

Duane Russett Supervisor Present

William Peavey Supervisor Absent

Page 2: MINUTES BOARD OF SUPERVISORS

CONSENT AGENDA

(Unless separation of an item is requested, all will be adopted in one motion.)

RESULT: APPROVED [UNANIMOUS] MOVER: Agnes Ring, Supervisor

SECONDER: Dave Ostness, Supervisor

AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred

Yoerg, Buck Malick, Chris Kilber, Richard Ottino, Dave Ostness,

Roger Larson, Ron Kiesler, Andy Brinkman, David Peterson, Joe

Hurtgen, Duane Russett

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen, William Peavey

1. Minutes Approval

1. April 2, 2013 9:00 AM

2. Date of Next Meeting - June 4, 2013 - 7:00 p.m.

3. Rezonings - None

PUBLIC COMMENT FOR ITEMS NOT ON AGENDA*

Jesse Garza, Deputy District Director for U.S. Congressional Representative District 7 Sean

Duffy reported a district office is now open in Hudson in Tulgren Square. Garza provided a brief

status of the Full Faith of Credit Act.

PRESENTATIONS OR RECOGNITIONS

1. Report by River Falls City Administrator Scot Simpson

Julie Bergstrom, City of River Falls Finance Director/Treasurer was present on behalf of

Administrator Simpson. Bergstrom thanked the County Board and various county

departments for assistance and support in various areas. A video regarding the City of

River Falls was viewed. Standafer encouraged the opportunity at future meetings to

coordinate collaborative efforts / services with area communities for capital needs or

service projects.

2. Recognition of Exceptional Performance – April Trial

Thompson thanked Bergstrom and the City of River Falls for their efforts in working

together with St. Croix County during the Schaffhausen trial. Thompson also extended a

formal appreciation to County staff for their work with trial preparations, increased

security measures and recognized how well the system worked.

APPOINTMENTS

1. Health and Human Services Board

Thompson recommends the reappointment of Supervisor Roger Larson, Supervisor Chris

Kilber, and Citizen Member Dr. Lisa Ramsay for the 2013 - 2016 term.

RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor

SECONDER: Fred Yoerg, Supervisor

AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred

Yoerg, Buck Malick, Chris Kilber, Richard Ottino, Dave Ostness,

Page 3: MINUTES BOARD OF SUPERVISORS

Roger Larson, Ron Kiesler, Andy Brinkman, David Peterson, Joe

Hurtgen, Duane Russett

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen, William Peavey

2. Council on Aging and Disabilities

Thompson recommends the appointment of Laurie J. Pelnar representing persons with

mental illness and Jennifer Soderlund representing persons with physical disabilities for a

three-year term beginning June 1, 2013 and ending May 31, 2016.

RESULT: APPROVED [UNANIMOUS] MOVER: Chris Kilber, Supervisor

SECONDER: Dave Ostness, Supervisor

AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred

Yoerg, Buck Malick, Chris Kilber, Richard Ottino, Dave Ostness,

Roger Larson, Ron Kiesler, Andy Brinkman, David Peterson, Joe

Hurtgen, Duane Russett

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen, William Peavey

3. Board of Adjustment Appointments

Thompson recommends two citizen appointments to the Board of Adjustment -- James

Nelson and Ed Sontag. Their term will begin May 23, 2013 and continue through April,

2016. Thompson provided a brief background for Nelson and Sontag and thanked Joe

Hurtgen and Sue Nelson for their service.

RESULT: APPROVED [UNANIMOUS] MOVER: Andy Brinkman, Supervisor

SECONDER: Buck Malick, Supervisor

AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred

Yoerg, Buck Malick, Chris Kilber, Richard Ottino, Dave Ostness,

Roger Larson, Ron Kiesler, Andy Brinkman, David Peterson, Joe

Hurtgen, Duane Russett

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen, William Peavey

COUNTY ADMINISTRATOR'S REPORT

1. Financial Update

Thompson reviewed the Financial Report through March 2013. Ostness requested

renovation project updates. Finance Director Tabatha Hansen indicated future reports

will allocate capital projects. Thompson added he will provide information as the

projects proceed. Ottino requested information on library funding.

County Board Financial Update May 2013

2. Capital Projects Update

Thompson provided an update on the three capital projects and RFP status noting

dispatch furniture consoles were awarded to XYBIX at a cost of $13,814 per console.

Thompson reported on preliminary discussions on regionalization with Pierce County.

Thompson expressed appreciation to Swetlik for his work on the project and cost savings

in not needing to hire consultants. Review of vacating Health and Human Services

(HHS) building. Thompson indicated he is looking to place as many as HHS staff as

possible in county-owned facilities. Review of Baldwin Ag-Center building space,

Page 4: MINUTES BOARD OF SUPERVISORS

noting a delay in negotiations with FSA to continue to lease space. Review of

Government Center space. Thompson reported two proposals for leasing space for HHS

staff were received - one being new construction and the other was to lease the former

County Market building in New Richmond. Thompson expressed concerns regarding the

lack of competitive bids for leasing space. Discussion regarding starting over with the

RFP process and modifying the RFP. Thompson noted the RFP was very thorough and

added as this progresses the County Board will have to compare a five-year lease or

constructing a building. Schachtner requested new building estimated costs for the June

County Board meeting. Thompson confirmed at the June meeting there will be an

analysis report. Yoerg requested costs to buy time with the existing HHS building.

Thompson noted the action taken by the County Board to vacate the HHS building.

Malick suggested portable units used by schools or if the County Board supports, to use

temporary space in River Falls in Pierce County. Malick urged Thompson to think about

issuing a new RFP.

Review of environmental studies RFP with bids awarded for site assessment to

CARDNO not to exceed $16,970 and building assessment RFP awarded to American

Engineering and Testing for $7,183. Thompson added the draft reports for the building

assessment found asbestos remediation will not be needed.

Thompson reported expenditures as of May 7, 2013 total $1,400 for clean-up of the New

Richmond site.

ANNUAL DEPARTMENT REPORTS - NONE

OLD AND NEW BUSINESS

1. Resolution Establishing a St. Croix County Community Justice Collaborating Council

Hood questioned the fiscal impact and asked if there was a needs assessment done and

how was it determined to be effective. Thompson reported staff time will be required but

other than that there are not a lot of costs involved. Thompson noted the ultimate goal of

the council is to make recommendations for system improvements through law

enforcement and courts. The mission will be to define areas of the judicial process to

make improvements and create greater efficiencies. Hood expressed concerns regarding

the purpose of the committee. Thompson responded it would improve communication

and cooperation between departments and noted goals could be set to measure

effectiveness. Malick suggested a report be provided to the County Board not later than

the end of August containing the metrics and goals which the council proposes.

Standafer promised a report within three months. Kiesler supports the resolution and

noted other counties have found this to be effective.

Page 5: MINUTES BOARD OF SUPERVISORS

RESULT: ADOPTED [10 TO 5] MOVER: Roger Larson, Vice Chair

SECONDER: Travis Schachtner, Supervisor

AYES: Travis Schachtner, Agnes Ring, Daryl Standafer, Dave Ostness,

Roger Larson, Ron Kiesler, Andy Brinkman, David Peterson, Joe

Hurtgen, Duane Russett

NAYS: Tim Hood, Fred Yoerg, Buck Malick, Chris Kilber, Richard Ottino

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen, William Peavey

COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS -

NONE

ANNOUNCEMENTS

Standafer read a proclamation observing Police Week from May 12 - May 18 and encouraged

attendance at the St. Croix County Law Enforcement Officer Memorial Ceremony on May 14,

2013 at 6:00 p.m. at the Hudson High School Auditorium.

Standafer reported the WCA Annual Conference will be held in Madison September 22 - 24 and

noted the registration fees are waived for new County Board members. Those interested in

attending need to contact County Clerk Cindy Campbell.

Standafer reported the groundbreaking ceremony for the New River Crossing bridge project will

be held on May 28th

at 2:30 p.m. at Lowell Park in Stillwater. Governors Mark Dayton of

Minnesota and Scott Walker of Wisconsin are expected to attend.

ADJOURNMENT

Adjourned at 9:00 p.m.

Page 6: MINUTES BOARD OF SUPERVISORS

MINUTES

BOARD OF SUPERVISORS

April 2, 2013 9:00 AM

County Board Room - Government Center

1101 Carmichael Road, Hudson, Wisconsin

CALL TO ORDER

INVOCATION-TIM SACKETT, TRANSPORT FOR CHRIST

PLEDGE ALLEGIANCE TO THE FLAG

ROLL CALL

Attendee Name Title Status Arrived

Travis Schachtner Supervisor Present

Agnes Ring Supervisor Present

Tim Hood Supervisor Present

Daryl Standafer Chair Present

Fred Yoerg Supervisor Present

Buck Malick Supervisor Present

Chris Kilber Supervisor Present

Richard Ottino Supervisor Present

Tom Hawksford Supervisor Absent

Dave Ostness Supervisor Present

Roger Larson Vice Chair Present

Fred Horne Supervisor Absent

Ron Kiesler Supervisor Present

Andy Brinkman Supervisor Present

David Peterson Supervisor Present

Joe Hurtgen Supervisor Present

Brian Hurtgen Supervisor Absent

Duane Russett Supervisor Present

William Peavey Supervisor Present

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Page 7: MINUTES BOARD OF SUPERVISORS

CONSENT AGENDA

(Unless separation of an item is requested, all will be adopted in one motion.)

RESULT: APPROVED [UNANIMOUS] MOVER: Tim Hood, Supervisor

SECONDER: Fred Yoerg, Supervisor

AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred

Yoerg, Buck Malick, Chris Kilber, Richard Ottino, Dave Ostness,

Roger Larson, Ron Kiesler, Andy Brinkman, David Peterson, Joe

Hurtgen, Duane Russett, William Peavey

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen

1. Date of Next Meeting - May 7, 2013 - 7:00 PM

2. Rezonings

MINUTES APPROVAL

1. March 5, 2013 9:00 AM

Motion by Ostness, 2nd

by Schachtner to amend the March 5, 2013 minutes under

Presentations or Recognition, item 3 to strike after …being instrumental in “the sale of

the County farmland and”. Carried unanimously.

RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Dave Ostness, Supervisor

SECONDER: Travis Schachtner, Supervisor

AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred

Yoerg, Buck Malick, Chris Kilber, Richard Ottino, Dave Ostness,

Roger Larson, Ron Kiesler, Andy Brinkman, David Peterson, Joe

Hurtgen, Duane Russett, William Peavey

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen

PUBLIC COMMENT - NONE

PRESENTATIONS OR RECOGNITIONS

1. National Telecommunicator Week - Recognition of Telecommunicator, Jen Kerner

2. St. Croix River Awareness and Cleanup Week - July 13 - 21, 2013

Chair Standafer proclaimed the week of July 13 - 21, 2013 as the St. Croix River

Awareness and Cleanup Week. Malick introduced Paul Bourget, Board of Director, Deb

Ryun, Executive Director and Monica Zachay, River Protection Steward.

APPOINTMENTS - NONE

COUNTY ADMINISTRATOR'S REPORT

1. Capital Projects Update

Thompson presented updates on Land Auction and Capital Projects. Thompson reported

closing of land sale is scheduled for April 3 which he plans to attend and noted closing

costs of $9,856. Thompson reviewed timelines and dispatch furniture and consoles

request for proposal noting the proposals include six to eight person console array.

Malick asked for comparisons of the number of consoles in surrounding counties.

Emergency Support Services Director Swetlik provided examples of console array in

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Polk, Dunn and Pierce Counties. Discussion regarding merging Emergency

Communications operations with area communities. Review of Health and Human

Services (HHS) space needs and Farm Service Agency rental at the Baldwin Ag

Building. Thompson indicated things are moving along.

Thompson reported the property incentive application for the Nursing Home is due April

15, 2013 and will be ready to submit by April 15th

.

Thompson noted the Schaffhausen trial is underway and each department with a fiscal

impact from the trial is tracking costs. The Finance Department is setting up a system to

offset the costs through the Contingency Fund.

ANNUAL COMMITTEE AND DEPARTMENT REPORTS - NONE

OLD AND NEW BUSINESS

1. Resolution Approving Amendment to Town of Hudson Zoning Ordinance Bethel

Lutheran Church Section 29 T29n R19w

Discussion regarding conflict of interest if a member of Bethel Lutheran Church. Chair

Standafer indicated he does not believe that is a conflict. Yoerg asked if this zoning

request is similar or identical to other churches. Schachtner replied this solves the issue

of multiple zonings from land purchased by Bethel Lutheran Church and this puts it

under one type of zoning. Community Development Director Ellen Denzer explained she

believes the institutional use of a church is permitted in both districts.

RESULT: ADOPTED [UNANIMOUS] MOVER: Agnes Ring, Supervisor

SECONDER: Travis Schachtner, Supervisor

AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred

Yoerg, Buck Malick, Chris Kilber, Richard Ottino, Dave Ostness,

Roger Larson, Ron Kiesler, Andy Brinkman, David Peterson, Joe

Hurtgen, Duane Russett, William Peavey

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen

2. Resolution Approving Non-Exempt Employee Pay Plan and Adjustments

Standafer indicated this resolution requires a two-thirds vote of the 19-member board.

Thompson and Human Resource Director Tammy Funk explained the history and

resolution. Thompson reported this change affects 154 employees and reviewed five key

job-related factors that are objectively measured and weighted by an expert analysis.

Review of wage grid. Funk reviewed the impact of placing employees on the wage grid

noting 30 employees (19%) are above maximum of their new pay and will be redlined;

112 employees (73%) are between Midpoint/Max (step 6 - 14); and 12 (8%) employees

between Minimum/Midpoint. Funk provided two implementation examples. Discussion

regarding the three percent one-time increase. Funk stated the three percent increase is

based on the recommendation by consultant. Funk indicated the estimated cost to

implement the Non-Exempt Pay Plan is $216,000 and added they continue to work with

the Law Enforcement and Highway union groups.

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Thompson indicated Pay for Performance is the goal noting there has never been a wage

study done on the non-exempt employee group. Advancement through the wage grid is

not automatic and now will be based on performance.

Peterson stated he supports the resolution and thanked Thompson and Funk for their

work on this matter.

RESULT: ADOPTED [15 TO 1] MOVER: David Peterson, Supervisor

SECONDER: Dave Ostness, Supervisor

AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred

Yoerg, Buck Malick, Richard Ottino, Dave Ostness, Roger Larson,

Ron Kiesler, Andy Brinkman, David Peterson, Joe Hurtgen, Duane

Russett, William Peavey

NAYS: Chris Kilber

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen

3. Resolution Amending Rules and Bylaws of the Board of Supervisors of St. Croix County

Standafer summarized the process and highlighted the handout from Corporation Counsel

Don Gillen clarifying the Public Comment proposed changes. Review of County Board

public comment proposed language. Standafer recommends Public Comment changes be

adopted per the proposed language in handout.

Motion by Schachtner, 2nd

by Hood to approve the resolution as presented.

Motion by Malick, 2nd

by Kiesler to amend the proposal before us and to substitute the

three pages provided in the handout with one exception. On the first page, first word

“The” be replaced with “Any” Malick explained having the Public Comment section

would be discretionary. Amendment passed unanimously.

Motion by Kiesler, 2nd

by Ostness to amend Article IV G. 2 under Standing Committee

Meetings, after “…shall be prepared by”, insert “the committee chair and” the County

Administrator… Discussion. Amendment failed: Yes - 5; No 11.

Travis Schachtner - D1 voted: N

Agnes Ring - D2 voted: N

Tim Hood - D3 voted: N

Daryl Standafer - D4 voted: N

Fred Yoerg - D5 voted: N

Clarence Malick - D6 voted: N

Chris Kilber - D7 voted: N

Richard Ottino - D8 voted: N

Tom Hawksford - D9 was absent

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Dave Ostness - D10 voted: Y

Roger Larson - D11 voted: Y

Fred Horne - D12 was absent

Ron Kiesler - D13 voted: Y

Andy Brinkman - D14 voted: Y

David Peterson - D15 voted: N

Joe Hurtgen - D16 voted: N

Brian Hurtgen - D17 was absent

Duane Russett - D18 voted: Y

William Peavey - D19 voted: N

Motion by Schachtner, 2nd

by Ring to amend page 13, under Article IV, Section A.1.b.,

by reinserting item 12: “Review the County Administrator’s recommended changes to the

Human Resources Handbook.” Schachtner explained the County Board should review

and approve the changes. Discussion regarding the handbook being a policy document

versus operational. Thompson indicated he is not opposed to committee review of the

Human Resources Handbook. Amendment failed: Yes - 1; No - 15 (Ayes - Schachtner).

RESULT: ADOPTED AS AMENDED [13 TO 3] MOVER: Travis Schachtner, Supervisor

SECONDER: Tim Hood, Supervisor

AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred

Yoerg, Buck Malick, Chris Kilber, Richard Ottino, Roger Larson,

David Peterson, Joe Hurtgen, Duane Russett, William Peavey

NAYS: Dave Ostness, Ron Kiesler, Andy Brinkman

ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen

COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS -

NONE

ANNOUNCEMENTS - NONE

ADJOURNMENT

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Page 11: MINUTES BOARD OF SUPERVISORS

COVER MEMO

TO: County Board of Supervisors

FROM: Patrick Thompson, County Administrator

AGENDA ITEM: Health and Human Services Board

______________________________________________________________________________

BACKGROUND INFORMATION

Pursuant to Wisconsin Statutes §59.18(2)(c), the St. Croix County Administrator shall appoint all

members of boards subject to confirmation by the County Board.

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Page 12: MINUTES BOARD OF SUPERVISORS

COVER MEMO

TO: County Board of Supervisors

FROM: Patrick Thompson, County Administrator

AGENDA ITEM: Council on Aging and Disabilities

______________________________________________________________________________

BACKGROUND INFORMATION

Pursuant to Article VIII of the St. Croix County Rules and Bylaws, members of the Council on

Aging and Disabilities shall be appointed by the County Administrator.

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Page 13: MINUTES BOARD OF SUPERVISORS

COVER MEMO

TO: County Board of Supervisors

FROM: Patrick Thompson, County Administrator

AGENDA ITEM: Board of Adjustment Appointments

______________________________________________________________________________

BACKGROUND INFORMATION

Pursuant to Article V of the St. Croix County Rules and Bylaws, members of the Board of

Adjustment shall be appointed by the County Administrator.

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CAPITAL PROJECTS UPDATECounty Board Meeting - 5/7/2013

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AUCTION OUTCOME

Parcel Acres Bid/Acre Total Sale Price

TOTAL PROCEEDS $3,506,980

Sale Commission 4.5% ($ 157,814)

Misc Expenses* ($ 4,980)

Final Closing Costs ($13,181)

TOTAL REVENUE $3,331,005

* $30 Driveway Permit, $4950 Capping a Well and abandoning some water lines

CLOSINGS – 4/3/2013

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CAPITAL PROJECTS UPDATE

1

EXPAND 911

Relocate EOC

2

VACATE HHS

3

DECONSTRUCT

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EXPAND 911 – RELOCATE EOCPHASE I

RFP 1

ARCHITECHTURAL

AWARD:

WOLD ARCHITECTS

For 7.5% Construction Costs

RFP 3

CONSTRUCTION

(JULY)

RFP 2

DISPATCH FURNITURE CONSOLES

RFP ISSUED: 3/25/13

AWARD: 4/26/13

EXPANSION BEGINS

(AUG)

COMPLETE

(NOV)

Community Room no longer available after

August

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RFP 2 - OUTCOMERFP 2 - OUTCOMEDISPATCH FURNITURE CONSOLES

• 7 proposals received, including 25 designs

• Selection Committee Considerations• Completeness of RFP Response

• Design & Footprint

• Cost

• Site Visit Feedback from Advisory Committee of Staff

• Local maintenance presence

• Selection Committee Recommendation

AWARD TO: XYBIX

• Cost: $13,814/console = $82,884

(6 consoles, could be 8 if needed)

• Pierce County Regionalization

• Preliminary Discussions

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f

Reallocate Space in

Baldwin Ag Bldg for some HHS Staff Pre-

Lease

Temp Leasing for remaining HHS staff

Reallocate Space in

Govt Center

New Building if required

Aug 2013 2013-2014 ???

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REALLOCATE EXISTING SPACE

BALDWIN AG BLDG– Approximately 12,000 sq ft for office

space on 1st floor

– Current Federal tenant – 3208 sq ft• Lease is expired

• Presented fair terms for new lease: – increase rent (no increase since 2002)

– reduce footprint on main level, storage to basement

• Negotiations continue

– Projected space for 30-40 additional staff, more if Feds vacate

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REALLOCATE EXISTING SPACE

GOVERNMENT CENTER

Pockets of underutilized space require shuffling of offices

• Create secure Finance Suite on main Level, back hallway

• Community Development, Register of Deeds and Treasurer Suites have some underutilized space

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Page 24: MINUTES BOARD OF SUPERVISORS

LEASE RFP SCHEDULE

POSTING OF RFP Monday, March 11, 2013

PRE-BID CONFERENCE Monday, March 25, 2013

PROPOSALS DUE Friday, April 19, 2013

EVALUATION COMMITTEERECOMMENDATION & NEGOTIATIONS

April 22 to May 20, 2013

LEASE EXECUTION On or before May 20, 2013

COUNTY OCCUPANCY August 1, 2013

TWO PROPOSALS RECEIVED1. New Construction, Non-Responsive2. Lease former County Market, New Richmond

The Evaluation Committee met on 4/26 and forwarded recommendations to the County Administrator

Recommendations are under review by County Administrator

Single proposal fails to achieve competitive outcome of RFP process

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Page 25: MINUTES BOARD OF SUPERVISORS

DECONSTRUCT OBSOLETE BUILDINGS

RFP 1

ENVIRONMENTAL STUDIES

(MAR)

RFP 2

REMEDIATE HAZARDS

(JULY)

RFP 3

DECONSTRUCT

(FALL)

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Page 26: MINUTES BOARD OF SUPERVISORS

ENVIRONMENTAL STUDIES RFP’s SCHEDULE

ENVIRONMENTAL STUDIES RFP’s SCHEDULE

POSTING OF RFP at www.sccwi.us/adm

Friday, March 15, 2013

PRE-BID CONFERENCE Tuesday, March 26, 2013

PROPOSALS DUE Tuesday, April 2, 2013

PROPOSAL SELECTION Tuesday, April 9, 2013

DRAFT REPORT DUE Friday, May 3, 2013

FINAL REPORT DUE Friday, May 10, 2013

TWO RFP’s ISSUED1.Site Assessment RFP - 4 bids received

AWARD: CARDNO not to exceed $16,9702. Building Assessment RFP - 5 bids received

AWARD: American Engineering & Testing - $7,183

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Page 27: MINUTES BOARD OF SUPERVISORS

Site Assessment Findings (will need additional study)• Floor drains with excessive staining in maint bldg• Former 500-gallon diesel fuel UST removed in 1988

with no documentation• Former septic tanks in wooded area, North end of

property• Source of power generation in former generator bldg

not identified – possible existence of coal ash

Buildings Assessment• Favorable finding in steam tunnels and mechanical

rooms. Asbestos remediation will not be needed. • Asbestos has been detected in some materials in

the building• Lead based paint in Laundry & Generator buildings

ENVIRONMENTAL STUDIES 5/3/13 Draft Reports

ENVIRONMENTAL STUDIES 5/3/13 Draft Reports

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Page 28: MINUTES BOARD OF SUPERVISORS

ENVIRONMENTAL STUDIES

HHS

1974

Generator

1939

Laundry

1939

Transition House

1966

Deconstruct HHS Utilities in

Maintenance Bldg

Assess buildings and property for

environmental hazards which must be remediated prior to deconstruction

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Page 29: MINUTES BOARD OF SUPERVISORS

PROJECT ESTIMATE

911 Expansion – Phase IEOC Relocation

$1 - $1.5 Million

Vacate HHS $600K - $1.5 Million

Clean up NR Site $750K - $1.5 Million

TOTAL $ 2.3 - $4.5 Million

911 Infrastructure – Phase II $ TBD

PROJECT COST ESTIMATESas of 5-7-13

LAND PROCEEDS AND FUTURE BONDING TO COMPLETE PROJECTS

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Page 30: MINUTES BOARD OF SUPERVISORS

PROJECT PAID

911 Expansion – Phase IEOC Relocation

0

Vacate HHS 0

Clean up NR Site $1400

TOTAL $1400

EXPENDITURES TO DATEas of 5-7-13

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Page 31: MINUTES BOARD OF SUPERVISORS

COVER MEMO

TO: County Board of Supervisors

FROM: Patrick Thompson, County Administrator

Lori Meyer, Clerk of Court, Clerk of Court

AGENDA ITEM: Resolution Establishing a St. Croix County Community Justice

Collaborating Council

______________________________________________________________________________

BACKGROUND INFORMATION

This resolution will authorize the establishment of a Community Justice Collaborating Council.

The purpose of the Community Justice Collaborating Council is to provide coordinated

leadership necessary to establish and foster innovative, effective corrections programs for adult

and juvenile offenders and to effectively qualify for state and federal grants to fund such

programs. The County's Strategic Plan includes a component of public safety. The principle

mission of the St. Croix County Community Justice Collaborating Council would be to enhance

public safety in St. Croix County through community collaboration by ensuring offender

accountability, providing effective rehabilitation programs and supporting the rights and needs of

the victims.

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Page 32: MINUTES BOARD OF SUPERVISORS

Resolution No. 13 (2013) RESOLUTION ESTABLISHING A ST. CROIX COUNTY

COMMUNITY JUSTICE COLLABORATING COUNCIL

WHEREAS, in order to provide a coordinated leadership necessary to establish and 1

foster innovative, effective corrections programs for adult and juvenile offenders and to 2

effectively qualify for state and federal grants to fund such programs, a St. Croix County 3

Community Justice Collaborating Council should be established; and 4

5

WHEREAS, the principal mission of the St. Croix County Community Justice Collaborating 6

Council would be to enhance public safety in St. Croix County through community collaboration 7

by ensuring offender accountability, providing effective rehabilitation programs and supporting 8

the rights and needs of victims; and 9

10

WHEREAS, the initial membership of the St. Croix County Community Justice 11

Collaborating Council would consist of: presiding judge for St. Croix County, county 12

administrator, county board chair, sheriff, a municipal chief of police, district attorney, clerk of 13

circuit court, state public defender, department of health and human services director, one 14

member of the Public Protection Committee; and 15

16

WHEREAS, the St. Croix County Community Justice Collaborating Council would have 17

authority to appoint committees, subcommittees and ad hoc committees; and 18

19

WHEREAS, the St. Croix County Community Justice Collaborating Council would have 20

such other authority as granted by its by-laws; and 21

22

WHEREAS, the St. Croix County Community Justice Collaborating Council shall report 23

back to the Public Protection Committee. 24

25

THEREFORE, be it resolved by the St. Croix County Board of Supervisors that it hereby 26

establishes the St. Croix County Community Justice Collaborating Council with the mission and 27

initial membership as described above. 28

Sponsored By: Public Protection Committee on April 12, 2013

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Page 33: MINUTES BOARD OF SUPERVISORS

Legal – Fiscal – Administrative Approvals:

Legal Note: None

Fiscal Impact: Unknown at this time. Future staffing needs will be assessed as the development of

the council occurs.

St. Croix County Board of Supervisors Action:

Roll Call - Vote Requirement – Majority of Supervisors Present

RESULT: ADOPTED [10 TO 5] MOVER: Roger Larson, Vice Chair SECONDER: Travis Schachtner, Supervisor AYES: Travis Schachtner, Agnes Ring, Daryl Standafer, Dave Ostness, Roger Larson, Ron Kiesler, Andy

Brinkman, David Peterson, Joe Hurtgen, Duane Russett NAYS: Tim Hood, Fred Yoerg, Buck Malick, Chris Kilber, Richard Ottino ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen, William Peavey

This Resolution was Adopted by the St. Croix County Board of Supervisors on May 7, 2013

Cindy Campbell, County Clerk

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