board of county commissioners agenda monday, … · 2013. 12. 16. · shawnee county ~ office of...
TRANSCRIPT
BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, DECEMBER 16, 2013, 9:00A.M. COMMISSION CHAMBERS, ROOM B-11
I. PROCLAMATIONS/PRESENTATIONS
II. UNFINISHED BUSINESS
III. CONSENT AGENDA
1. Acknowledge receipt and consider approval o(the Dover Township Treasurer's Bond for Dan Daniel in an amount of $5,000.00-County Clerk.
2. Consider authorization and execution of Contract C599-2013 with the Kansas Dept. of Transportation for funding for the Impaired Driving Deterrence Program grant-Sheriffs Office.
3. Consider authorization and execution of Contract C600-2013 with Dr. Mahasen DeSilva to provide psychiatric services to patients of the Health Agency at the rate of$150.00 per hour.
4. Reflect that Commissioner Cook is reappointing Dave Macfee to the Planning Commission for a three year term.
5. Reflect that Commissioner Buhler as Chair signed letters to Kansas Attorney General Derek Schmidt exempting the Shawnee County Courthouse and Shawnee County Health Agency indigent health care clinic buildings from the provisions ofK.S.A. 75-7c20(i) allowing the concealed carry ofhandguns in public buildings.
6. Acknowledge receipt of correspondence from the Adjutant General's Dept., Commission on Emergency Planning and Response, that they have approved the submission of nominees from Shawnee County to serve on the Local Emergency Planning Committee.
7. Acknowledge receipt of the November 2013 Bank Reconciliation Report from the County Treasurer.
8. Acknowledge receipt of Summons in Case No. 13C001299-Wells Fargo Bank NA vs. Board of County Commissioners of Shawnee County, et al.
IV. NEW BUSINESS
A. COUNTY CLERK- Cynthia Beck
1. Consider all voucher payments.
2. Consider correction orders.
3. Consider approval of Resolution No. 2013-188 authorizing the County Clerk to cancel a check, waive stale check Resolution No. 2011-87 and authorize re-issuance of the check to Nicole M. Stormann-Commissioner Buhler.
4. Consider approval of Resolution No. 2013-189 authorizing a cereal malt beverage license for Haag, Inc. dba Viking Express located at 4700 NW Hunters Ridge Circle-Commissioner Buhler.
B. PUBLIC WORKS/SOLID WASTE -Tom Vlach
1. Consider acceptance of easements and authorization to pay the property owner, Kurt M. & M. Dianne Chrysler, the agreed settlement amount of $20,000.00 for the SW 29th Street: SW Indian Hills Road to SW Urish Road project.
-- --------------------------------------------------
2. Consider approval of request to fill a soon-to-be vacated Road Maintenance position at a salary including benefits of $32,604.00 and approval to fill any subsequent positions that may become vacant as a result of filling this one.
3. Consider approval of request to issue Requests for Proposals for two front loader trucks and one equipment service truck at an approximate cost for all three trucks of $600,000.00.
4. Consider approval of request to award bid to Downing Sales & Service, Inc. for the following metal commercial containers at a total cost of $24,846.00 which includes freight.
C. SHERIFF'S OFFICE- Sheriff Jones
1. Consider authorization and execution of Contract C601-2013 for annual maintenance ofNew World Software in a total amount of$346,171.00 with that expense shared by four agencies.
2. Consider approval of request to hire a Senior Communications Systems Engineer at a higher pay rate.
D. AUDIT/FINANCE- Betty Greiner
1. Consider approval of request for out-of-state travel for the Deputy Financial Administrator and Auditor to attend a governmental accounting seminar with no registration fees to the County.
E. COUNTY COUNSELOR- Rich Eckert
1. Consider approval of Resolution No. 2013-190 establishing Shawnee County Commission Districts-Commissioner Buhler.
F. COMMISSION
V. ADMINISTRATIVE COMMUNICATIONS
VI. EXECUTIVE SESSIONS
Shawnee County ~ Office of County Clerk /
CYNTHIA A. BECK
DATE: December 10, 2013
785-233-8200, Ext 4155 Fax 785-291-4912 Website: http//www.snco.us
TO: BOARD OF COUNTY COMMISSIONERS
FROM: Cynthia A. Bec~wnee County Clerk
RE: Dover Township Treasurer's Bond
Please acknowledge receipt and consider approval of the following bond:
Dover Township Treasurer's Bond Effective 11-27-13 to Continuing Dan Daniel - $5,000
Thank you for your consideration.
CAB/bjf
Attachment:
twpbonds.doc/townships/db
200 SE 7th Street • Room 107 Topeka, Kansas 66603-3963
• 1
• ' . • •
~Wf®
Westem Surety Company · CONTINUATION CERTIFICATE
Western Surety Company hereby continues in force Bond No. ----'6>£.9"-"4""3._.7_...8,..1..._7 ______ briefly
descn'bed as TREASURER TOWNSHIP OF DOVER BOARD
for DAN D,ANIEI.
-------------------------------------------------------------·~Princip~ in the sum of$ FIVE TUQIISAND AND N0/100 Dollars, for the term beginning
November 27 2013 , and ending November 27 , 2014 , subject to all
the covenants and conditions of the original bond referred to above.
This continuation is issued upon the express condition that the liability of Western Surety Company
under said .Bond and this and all continuations thereof shall not be cumulative and shall in no event exceed
the total sum abl9ve written.
Dated this _ ___,.O..e:.9 ___ day of October , 2013
URETY COMPANY
of County Commissioners: · Michele A. Buhler, Chair
Attest: · ·· ·: ·· , .. ::eynthia A. Beck~· Shawrie.eGoutity:Clerk·.'·.:·::.:,: .. · .. ·'
•• 1 • :. • • • • • .: • • • • : •• • • • • • • . ~ .: • • : • . : • • •••• :. ·,; -~ " • :: : • •
. :, . '• .....
· TmS "Continuation Cerli{ieate" MUST BE :FILED WI'1'H THE ABOVE BOND ..
Fonn SO·A-8-2012
,·
~.
Western Surety Company POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That WESTERN SURETY COMPANY, a corporation organized and existing under the Jaws of the State of South Dakota,
and authorized and· licensed to do business In the States of Alabama, Alaska, Arizona, Arkansas, Oallfomla, Colorado, Connecticut, Delaware, District of Columbia, Florida, Georgia, Hawaii, Idaho, IIHnois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, 'Massachusetts, Mlohlgan, Minnesota, Mississippi, Missouri; Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, VIrginia, Washington, West Virginia, Wisconsin, Wyoming, and the United States of America, does hereby make, constitute and appoint
PauiT.Bmfl~ of __________ ~_·o_ux __ F_w_ls ____________________ _
State of South Dakota , Its regularly elected Vice President , as Attomey.Jn-Fact, with fUll power and authority hereby conferred upon hlrn to sign, execu1e, acknowledge and deliver for
. and on lta beh~lf as SUI'$ty and as Its aot and deed, the following bond:
One TREASURER TOWNSHIP OF DOVER BOARD
bond~fubondnumber __ 6~9~4~3~7u8~1~1~---------------------------------------------------
tor DAN DANIEL as Principal In the penalty amount not to exceed: $5, 00 0 . 00
Western Surety Company further certifies that the following Is a true and exact oopy of Section 7 of the by-laws of Western &Jraty Company duly ~pted and now in foroe, to-wit: · . . · · · Section 7: All bonds; pofioies, uildertaklrigs, Powers of Attorney, or other obligations of the corporation shall. be exeol!led in the corporate name of the Col!lpanY by the President; Secretary, any Assistant Secretary, Treasurer, Or ·any Vice President, or by such other officers as th& Board of. Directors may. authorize. The President, any Vice. President, Secretary, allY Ass~t Secretary;· or the ·rreastiJ;ef may appOint Attorneys-In-Fact or agehts w~o shaD hav.a auth:ority to.lss!.llil bonds, policies, or l.mdertakings in the name of the Company. The corporate seal ·is not necessalj foi' the validity. of any bonds, policies, undertakings, Powera of Attorney or' other oi:JIIgalions of the corporation, The signature of any such officer·and the corporate Ileal may be printed by facsimile. · · · · · · - · ' · · · · ·
In Wrtness Whereof, the said WESTERN SURETY COMPANY has caused these presents to be executed by its Vice President with the corporate seal affixed this Q9 day of October 2013 .
STATE OF SOUTH DAKOTA
COUNTY OF MINNEHAHA
BY--~~~~~~~~------Pa • Bruflat, VIC& Presiderlt
~~1\lltN~ ·-. ·~~ ~Vti?f y-;~~ r!l a_~ ,.,,w•""• ('. ~ *'(£'···· ·• .. 0'\ $ .,.,. oo~ '• ';,i'_~ ~~~o~'y rf4~o:..~~ ::: 0: (j (t'\: ,..~ : tU~ ::A:e .. ~l -~ I';(',\";
\ '*-\.~ t' A"'i*f ~ ~o.C.,·.. ···''t\"fr ~ ~$ vy:;, ......... ~~() .,.+~
.,...~ , "'t o~~ ~~ . .l'lf~,¥~rtt~l\'<' ...
on this --~:~.0""'9_ day of October , 2Ql3 , before me, a Notary Public, personruly appeared . Paul T. Bruflat and . · ·· . : · · L.- Nelson · · · · . · · ·. . . ·
Wflo, being by me: duJY·;swoni, aoknoW(edged tti.~ theY. signed the abov~ Power of ~cirriey .a&·,.·· ·VIce Pi'esident. . · ·,. ·. : ... atid Asaistallt sScr.eiaey, respeotively> of the said, WESTERN SURETY COMPANY, and. aoknoiNledg~d. said inatnimerit to: be the voluntiuy a:ct aiid deed of said Oorj:ioration: · · · · ·· · · · · · · · · · · r~~~ .. ~s~~P'E"itiiK~~~~~~ l · . f. . . . .. IJ:~
$~NOTARY.PUBLIC~~ ---~-=~~--"~~~-""""'Q.L......._.=.. ____ _ s~SOUTH DAKOTA~s ~ NotaryPublio 8 s ·~~ ...... ~~~~~~~~~~~ .. ~~ .. ~~~+
My Commission Expires August 11, 2016
Form F1975-1-2012
Shawnee County
Sheriff's Office Sheriff Herman T. Jones Law Enforcement Center
320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641
785-368-2200
MEMORANDUM
December 10, 2013
To: Board of County Commissioners
From: Herman T Jones, Sheriff
Ref: Contract Renewal KDOT IDDP
We will be renewing our IDDP contract agreement with Kansas Department of Transportation from October 1 2013- September 30 2015.
Please place this on the Monday, December 16th, 2013 consent agenda.
~:?7,/;.._ Herman T Jones Sheriff
Highway Safety Project Ag~2i;;;,~ 13
I Application for Impaired Driving Deterrence Program (IDDP) Grant
Kansas Department of Transportation, Bureau of Transportation Safety & Technology Eisenhower State Office Building, 700 SW Harrison St.
Topeka, KS 66603
General Agency Information
Shawnee County Sheriffs Office Sheriff Herman T. Jones Lt. Jay Simecka 1. Name of AppHcant Agency 7. Name of Agency Head 11. Name of Project Contact Person
320 S. Kansas Ave Suite 20( Topeka 66603 785-368-2201 785-368-2217 785-217-6701 2. Mailing Address 3. City 4. Zip Code 8. Agency Head Phone # 12. Contact phone 13. Cell Phone
same 785-368-2337 785-368-2337 5. Stree1 Address. If Post Office Box entered above 9. Agency Head FAX# 14. Contact Person Fax #
Commisioner Shell~ Buhler (Chair) [email protected] [email protected] 6. Person duly authorized to commit the city or county to contracts 10. Agency Head E-mail Address 15. Contact person E-Mail Address
KDOT AWARD INFORMATION
Length This Year: 10/1/2013 9/30/2014
of Contract: Full Period: 10/1/2013 9/30/2015
KDOT Assigned
Contract No: AL-9094-14 Reimbursement Arrangements KDOT Assigned
Funding Source Section 410 Funds
16. Desired reirnbl.rsement me1hod: Direct Deposit KDOT Assigned *(if direct deposit, see Instructions below) X Printed check Local Benefit % 1 00% Local Benefit
17. Reimbursement checks should be made payable to: lcPMS Prefix: I K I lvendoriD I I Shawnee County Sheriff's Office
18. Reimbursement checks will be mailed to the address above unless a different one is entered Approved Budget (From Page 2) below. Also any financial contact person for the grant is listed below.
Use above address Expense FY 2014 FY 2015
19. Federal Employee ID No. (FEIN): 48-6028759 20. Data Universal Numbering System 030660864 (DUNSlNo.: Personnel Services $ 7,031,~8 $ 7,031.88
·~ --- ~ ·~ ·--- ---- ~ --~·- --21. System for Award Management (SAM) Expiration Date: 1/2/1900 Commodities $ - $ -
*If arrangements for direct deposit of grant reimbursements have not previously been made, Grant contact Federal Aid and Project Accounting, KOOT, 700 SW Harrison, Topeka, 66603. Phone: Amount. ....................................... $ 7,031.88 $ 7,031.88 (785) 296-3205, FAX: (785) 296-7927
Required Applicant Signatures KDOT Aeproval
I certify compliance with all criteria applicable for eligibility of the [; Fo•m A•p•o••• fom lOtO!!ll. ~ 01/0lll4
program and implementation in accordance with program Sy l:ll.tt1:...Lf191111)ept.I<001'
requirements. ----I approve of contract, as presently outlined by this document, the Highway Safety Program Agreement of which it is now a part, and other attachments to said
X Agreement.
Authorizing City Commisioner Shelly Buhler (Chair) Date
·-'""~ ~- ~<c 2-'- X
>V"""" ";. J ~ /._:7r/~ -~..5 Chris Bortz, KDOT Bureau of Transportation Safety & Technology
L~cyHead: 'Sheriff Herman T.;es Date
c Page 1 of2
Application for Impaired Driving Deterrence Program Grant Kansas Department of Transportation, Bureau of Transportation Safety & Technology
Eisenhower State Office Building, 700 SW Harrison St. Topeka, KS 66603
Total Sup. = 32
Overtime Rates for Col 6 & 7 COMMODITIES (Question 251
(A) (B) (C) and Unit Cost Information
Base Overtime Overtime
Staff Hrly Pay Multiplier PayAmt
Q 23) Officers $20.85 150% $31.28
Q 24) Supv $26.61 150% $39.92
Pop. Group 3 CommodHies Total.. ........................... .
Commodities payable under contract ...
Total.
Maximum working hours for all staff in all activities ................ ..
Overtime rates from Column C of Insert below ........................ . Maximum overtime pay ................................................... .
···-"=~ •• ,~""'='""·-· .•. ~~'!!.IJ:l!.P~Total..~ ............ ·.~ ............. .
~~ ~o~;ript;;;~: .. ·u~il;"N~;;~,9;;J!3;tt~~;:;~~rmatio.n f ~--.,.-=-~· -~~~:-.. ~---~:-· ··:·":"·'~''"'"' ,,,_,_,,,,~ .. ,, ~.~·.···, ....... . , .. ,,._ ___ ,,, .. _,.,"'"""'
Overtime Rates for Year 2 (A) (B) (C)
Base Overtime Overtime
Staff Hrly Pay Multiplier PayAmt
Q 26) Officers $20.85 150% $31.28 r-·--·-,· L----·------.. -,-··--· ·-
Q 27) Supv. $26.61 150% $39.92
CommodHiesTotal... ............................. ll---.....;=~
Commodities payable under contract. ..
Total
Page 2 of2
KDOT Traffic Safety Contract No: AL-9094-14
KANSAS DEPARTMENT OF TRANSPORTATION HIGHWAY SAFETY PROJECT AGREEMENT WITH A GOVERNMENT AGENCY
Impaired Driving Deterrence Program (IDDP)
PARTIES;
Michael S. King, Secretary of Transportation
Department of Transportation for the State of Kansas
Eisenhower State Office Building
700 SW Harrison Street
Topeka, KS 66603-3754
Hereinafter, referred to as the "Secretary."
and:
Sheriff Herman T. Jones
Shawnee County Sheriff's Office
Hereinafter, referred to as the "Project Agency."
Collectively, referred to as the "Parties."
PURPOSE:
To promote highway safety improvement. This highway safety improvement is identified by the project number above and the city or county listed above, hereinafter referred to as the "Project." The Project is further identified by the Impaired Driving Deterrance Program {IDDP) Project Information Sheet.
EFFECTIVE DATE:
The Parties shall be mutually obligated to perform in accordance with this Agreement as of: October 1, 2013
TERMS OF THE AGREEMENT
Article 1- THE SECRETARY AGREES:
1) To reimburse the Project Agency for the added salary and approved commodity expenses incurred in the performance of the Project Agreement in an amount not to exceed the annual amount provided in the IDDP Project Information Sheet. This first year amount is:
$7,031.88
If this agreement is for two or more years, subsequent annual amounts will be reimbursed to the Project Agency through annual Notices to Proceed mailed to the above named official prior to the beginning of the subject year.
2) To reimburse the Project Agency for approved expenses not more than 30 days following receipt of required time sheets, invoices, and other accounting documents and activity reports as set forth in the IDDP Project Information Sheet.
Article II -THE PROJECT AGENCY AGREES:
1) To furnish the necessary personnel, facilities, and such other professional services as may be required to perform the additional law enforcement patrol activities concerning Kansas seat belt, child passenger safety, and impaired driving laws as emphasized in each year's IDDP campaign schedule issued by the Secretary.
2) To promptly qegin the Project upon receipt of Secretary's written Notice to Proceed.
3) To complete the Project by: September 30, 2015
4) To prepare and deliver to the Secretary during and upon completion of the Project all reports as required by the Secretary.
5) To pay actual project costs prior to submitting any reimbursement claim to the Secretary. After the added salary costs have been incurred, the Project Agency shall submit reimbursement invoices to the Secretary.
6) Funds provided under this Agreement shall not supplant any salary expenditure provided for by the Project Agency's current budget.
7) The services to be performed by the Project Agency are personal and cannot be assigned, sublet, or transferred without consent of the Secretary.
8) To maintain accounting records, which shall be made available at all times during the agreement period and for five (5) years from the date of the final payment. The Secretary shall have access to the premises to review and inspect the work and related records. Arrangements for all reviews and inspections by the appropriate federal agency shall be made by the Secretary.
9) Upon request from .the Secretary, the Project Agency shall supply progress reports at monthly or at mutually agreed intervals in conformity with the official Project schedule.
1 0) It is the policy of the Secretary to make any final payments to the Project Agency for services related to the Highway progam in a timely manner. The Single Audit Standards set forth in Federal O.M.B. Circular A-133, "Audits of States, Local ~overnment and Non-Profit Organizations" in 49 C.F.R. Part 18 (Common Rule), require an audit be performed by an independent certified public accountant in accordance with these standards. All information audited shall comply with 49 C.F.R. Part 18 (Common Rule.) ·
The Secretary may pay any final amount due for the authorized work performed based upon the Project Agency's most recent Single Audit Report available and a desk review of the claim by the Contract Audit Section of KDOT's Bureau of Fiscal Services. The Project Agency, by acceptance of this Agreement, acknowledges the final payment is subject to all single audits which cover the time period of the expenses being claimed for reimbursement. The Parties agree as the Single Audit Report becomes available for the reimbursement period (normally should occur within a period of 1-2 years), the Secretary will review the Single Audit Report for items which are declared as not eligible for reimbursement. The Project Agency agrees to refund payment made by the Secretary to the Project Agency for items subsequently found to be not eligible for reimbursement by audit.
11) If it has not already done so, the Project Agency shall obtain a Data Universal Numbering System (DUNS) number, which may be obtained from Dun and Bradstreet, Inc. (D & B) by telephone (currently 866-705-5711) or the I. I •••• I I • •••• ol I. II. llr • . 1. • .I .I •• • •• I • I."· • ··' '
12) The Project Agency agrees it shall maintain current registrations in the System for Award Management (SAM) (http://www.sam.gov) at all times during which it has active federal awards.
Article Ill -THE PARTIES AGREE:
1) Disputed matters arising under this Agreement that are not mutually resolved, shall be decided by the Secretary, whose decision shall be final and binding.
2) This Agreement, for any reason, may be terminated upon thirty (30) days written notice by either party; Provided, however, the Project Agency shall not be paid more than that which would be received under the terms of the Agreement for that portion of services rendered to the date of termination.
3) The IDDP Project Information Sheet, Attachment 1, is incorporated by reference and made a part of this Agreement.
4) Attachment 2, pertaining to the implementation of the Civil Rights Act of 1964, is incorporated by reference and made a part hereof.
5) The Certification of the Project Agency, Attachment 3, is incorporated by reference and made a part hereof.
6) The provisions found in the Contractual Provisions Attachment (Form DA-146a, Rev. 04-11)) which is attached hereto as Attachment 4, are hereby incorporated in this contract and made a part thereof.
7) If the total value of this agreement exceeds $100,000, a Certification for Federal Aid Contracts and Accompanying Disclosure of Lobbying Activities will be included as Attachment 5 to this agreement and be incorporated by reference and made a part thereof.
8) This Agreement shall be binding upon the parties hereto and their successors and assigns.
9) It is expressly agreed that no third party beneficiaries are intended to be created by this Agreement, nor do the parties herein authorize anyone not a party to this Agreement to maintain a suit for damages pursuant to the terms or provisions of this Agreement.
LOCAL AUTHORIZING OFFICIALS
X
er (Chair)
KANSAS DEPARTMENT OF TRANSPORTATION
Michael S. King Secretary of Transportation for the State of Kansas
Revised 10/2013
Attachment 2 KDOT Traffic Safety Contract No: AL-9094-14
KANSAS DEPARTMENT OF TRANSPORTATION
Special Attachment To Contracts or Agreements Entered Into
By the Secretary of Transportation of the State of Kansas
NOTE: Whenever this Special Attachment conflicts with provisions of the Document to which it is attached, this Special Attachment shall govern.
THE CIVIL RIGHTS ACT OF 1964, and any amendments thereto, REHABILITATION ACT OF 1973, and any amendments thereto,
AMERICANS WITH DISABILITIES ACT OF 1990, and any amendments thereto, AGE DISCRIMINATION ACT OF 1975, and any amendments thereto,
EXECUTIVE ORDER 12898, FEDERAL ACTIONS TO ADDRESS ENVIRONMENTAL JUSTICE IN MINORITY POPULATIONS AND LOW INCOME POPULATIONS 1994, and any amendments thereto,
49 C.F.R. Part 26.1 (DBE Program), and any amendments thereto
NOTIFICATION
The Secretary of Transportation for the State of Kansas, in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964 (78 Stat. 252), §504 of the Rehabilitation Act of 1973 (87 Stat. 355) and the Americans with Disabilities Act of 1990 (42 USC 12101), the Age Discrimination Act of 1975 (42 USC 6101), the regulations of the U.S. Department of Transportation (49 C.F.R., Part 21, 23, and 27), issued pursuant to such Act, Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low Income Populations (1994), and the DBE Program (49 C.F.R., Part 26.1), hereby notifies all contracting parties that, the contracting parties will affirmatively ensure that this contract will be implemented without discrimination on the grounds of race, religion, color, gender, age, disability, national origin, or minority populations and low income populations as more specifically set out in the following "Nondiscrimination Clauses".
CLARIFICATION Where the term "Consultant" appears in the following seven "Nondiscrimination Clauses", the term "Consultant" is understood to include all parties to contracts or agreements with the Secretary of Transportation of the State of Kansas.
Nondiscrimination Clauses
During the performance of this contract, the Consultant, or the Consultant's assignees and successors in interest (hereinafter referred to as the "Consultant"), agrees as follows:
(1 )Compliance with regulations: The Consultant will comply with the regulations of the U. S. Department of Transportation relating to nondiscrimination in its federally-assisted programs and codified at Title 49, Code of Federal Regulations, Parts 21, 23 and 27, (hereinafter referred to as the "Regulations"). The Regulations are herein incorporated by reference and made a part of this contract.
(2) Nondiscrimination: The Consultant, with regard to the work performed by the Consultant after award and prior to the completion of the contract work, will not discriminate on the grounds of race, religion, color, gender, age, disability, national origin or minority populations and low income populations in the selection and retention of subcontractors, including in the procurements of materials and leases of equipment. The Consultant will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.
(3) Solicitations for Subcontractors, Including Procurements of Material and Equipment: In all solicitations, either competitive bidding or negotiation made by the Consultant for work to be performed under a subcontract including procurements of materials and equipment, each potential subcontractor or supplier shall be notified by the Consultant of the Consultant's obligation under this contract and the Regulations relative to nondiscrimination on the grounds of race, religion, color, gender, age, disability, national origin or minority populations and low income populations. (4) Information and Reports: The Consultant will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto, and the Secretary of the Transportation of the State of Kansas will be permitted access to the Consultant's books, records, accounts, other sources of information, and facilities as may be determined by the Secretary of Transportation of the State of Kansas to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Consultant is in the exclusive possession of another who fails or refuses to furnish this information, the Consultant shall so certify to the Secretary of Transportation of the State of Kansas and shall set forth what efforts it has made to obtain the information.
(5) Employment: The Consultant will not discriminate against any employee or applicant for employment because of race, religion, color, gender, age, disability, or national origin.
(6) Sanctions for Noncompliance: In the event of the Consultant's noncompliance with the nondiscrimination provisions of this contract, the Secretary of Transportation of the State of Kansas shall impose such contract sanctions as the Secretary of Transportation of the State of Kansas may determine to be appropriate, including, but not limited to,
(a) withholding of payments to the Consultant under the contract until the Consultant complies, and/or
(b) cancellation, termination or suspension of the contract, in whole or in part.
(7) Disadvantaged Business Obligation: (a) Disadvantaged Businesses as defined in the Regulations, shall have a level playing field to compete fairly for contracts financed in whole or in part with Federal funds under this contract.
(b) All necessary and reasonable steps shall be taken in accordance with the Regulations to ensure that Disadvantaged Businesses have equal opportunity to compete for and perform contracts. No person(s) shall be discriminated against on the basis of race, color, gender, or national origin in the award and performance of federally-assisted contracts.
(c) The Consultant, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of Federally-assisted contracts. Failure by the Consultant to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate.
(8) Executive Order 12898: To the extent permitted by existing law, and whenever practical and appropriate, all necessary and reasonable steps shall be taken in· accordance with Executive Order 12898 to collect, maintain, and analyze information on the race, color, national origin and income level of persons affected by programs, policies and activities of the Secretary of Transportation of the state of Kansas and use such information in complying with Executive Order 12898.
(9) Incorporation of Provisions: The Consultant will include the provisions of paragraphs (1) through (8) in every subcontract, including procurements of materials and equipment, unless exempt by the Regulations, order, or instructions issued pursuant thereto. The Consultant will take such action with respect to any subcontract or procurement as the Secretary of Transportation of the State of Kansas may direct as a means of enforcing such provisions including sanctions for noncompliance: PROVIDED, however, that, in the event a Consultant becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Consultant may request the State to enter into such litigation to protect the interests of the State.
Revised (9/29/11)
Attachment 3 KDOT Traffic Safety Contract No: AL-9094-14
KANSAS DEPARTMENT OF TRANSPORTATION Certification of the Project Agency
I hereby certify that I am Sheriff Herman T. Jones and am the duly authorized representative of ___ s_~!_Wnee COUI!_~ Sh~iff'~-otffCe-==·and that neither I, nor the above agency I here represent, has:
(a)
(b)
(c)
employed or retained for the payment of a commission, percentage, brokerage, contingent fee, or other consideration, any person (other than a bona fide employee working solely for me or the above project agency) to solicit or secure this Agreement; or
agreed, as an express or implied condition for obtaining this Agreement, to employ or retain the services of any firm or person in connection with carrying out the Agreement; or
paid, or agreed to pay, to any firm, organization of persons (other than a bona fide employee working solely for me or the above Project Agency) any fee, contribution, donation, or consideration of any kind for or in connection with, procuring or carrying out this Agreement;
except as here expressly stated (if any):
----------------------------------- -------------------------------------·-···-·-- ----------- ---- ···--------------·
I acknowledge that this Certificate is to be furnished to the Secretary of Transportation of the State of Kansas in connection with this Agreement, and is subject to applicable state and federal laws, both criminal and civil.
/.A -/tJ -~/:3 Date:
State of Kansas
Department of Administration
DA-146a (Rev. 06-12)
Attachment 4 KDOT Traffic Safety Contract No: AL-9094-14
Important:
CONTRACTUAL PROVISIONS ATTACHMENT This form contains mandatory contract provisions and must be attached to or incorporated in all copies of any contractual agreement If it is attached to the vendor/contractor's standard contract fOrm, then that fOrm must be altered to contain the following provisions:
"The Provisions found in Contractual Provisions Attachment (Form DA-146a, Rev. 06-12), which is attached hereto, are hereby incorporated in this contract and made a part thereof."
The parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being the .
1st dayof October 2013
11 Tenns Herein Controlling Provisions It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated. Any terms that conflict or could be interpreted to conflict with this attqachment are nullified.
21 Agreement With Kansas Law and Venue This contract shall be subject to, governed by, and construed according to the laws of the State of Kansas, and jurisdiction and venue of any suit in connection with this contract shall reside only in courts located in the State of Kansas.
31 Termination Due To Lack Qf Funding APpropriation: If, in the judgment of the Director of Accounts and Reports, Department of Administration, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges-hereunder, State may terminate this agreement at the end of its current fiscal year. State agrees to give written notice of termination to contractor at least 30 days prior to the end of its current fiscal year, and shall give such notice tor a greater period prior to the end of such fiscal year as may be provided in this contract, except that such notice shall not be required prior to 90 days before the end of such fiscal year. Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided State under the contract. State will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any such equipment. Upon termination of the agreement by State, title to any such equipment shall revert to contractor at the end of State's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the agency or the contractor.
~ Disciaimer.Of Liability: No provision of this contract will be given effect that attempts to require the State of Kansas or its agencies to defend, hold harmless, or indemnify any contractor or third party for any acts or omissions. The liability of the State of Kansas is defined under the Kansas Tort Claims Act (K.S.A. 75-6101 m, ~-
51 Anti-Discrimination Clause The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1011!1~ and the Kansas Age Discrimination in Employment Act (K.S.A. 44-111 ~ ~ and the applicable provisions of the Americans Wth Disabilities Act (42 U.S.C. 121Q!! ~ (ADA) and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer''; (c) to comply with the reporting requirements set out at K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor, (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the contracting state agency or the Kansas Department of Administration; (f) if it is determined that the contractor has violated applicable provisions of ADA, such violations shall constitute a breech of contract and the contract may be cancelled., terminated, or suspended, in whole or in part by the contracting state agency or the Kansas Department of Administration.
Contractor agrees to COrlJP!Y with all ?Pplicable state and federal anti-discrimination laws.
The provisions of this paragraph number 5 (with the exception of those provisions relating to the ADA) are not applicable to a contractor who employs fewer than four employees during the term of such contract or whose contracts with the contracting state agency cumulatively total $5,000 or less during the fiscal year of such agency.
6! Acceptance Of Contract This contract shall not be considered accepted, approved or otherwise effective until the statutorily required approvals and certifications have been given.
71 Arbitration. Damages. Warranties Notwithstanding any language to the contrary, no interpretation shall be allowed to find the State or its agencies have agreed to binding arbitration, or the payment of damages or penalties. Further, the State of Kansas and its agencies do not agree to pay attorney fees, costs, or late payment charges beyond those available under the Kansas Prompt Payment Act (K.S.A. 75-6403), and no provision will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit any damages available to the State of Kansas or its agencies at law, including but not limited to the implied warranties of merchantability and fitness for a particular purpose.
8! Representative's Authority To Contract By signing this contrac~ the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.
9! Responsibility For Taxes The State of Kansas and its agencies shall not be responsible tor, nor indemnify a contractor for, any federal, state or local taxes which may be Imposed or levied upon the subject matter of this contract.
1 OJ lnsuranci! The State of Kansas and its agencies shall not be required to purchase any insurance against loss or damage to property or any other subject matter relating to this contract, nor shall this contract require them to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-610~ ~. the contractor shall bear the risk of any loss or damage to any property In which the contractor holds title.
11 l !nfonnation: No provision of this contract shall be construed as limiting the Legislative Division of Post Auditfrom having access to lnfonnatlon pursuant to K.S.A. 46·1101~ !!!I·
121 The Eleventh Amendment "The Eleventh Amendment is an inherent and incumbent protection with the State of Kansas and need not be reserved, but prudence requires the State to reiterate that nothing related to this contract shall be deemed a waiver of the Eleventh Amendment"
13) Campaign Contributions I Lobbying Funds provided through a grant award or contract shall not be given or received in exchange for the making of a campaign contribution. No part of the funds provided through this contract shall be used to influence or attempt to influence an officer or employee of any State of Kansas agency or a member of the Legislature regarding any pending legislation or the awarding, extension, continuation, renewal, amendment or modification of any government contrac~ grant, loan, or cooperative agreement.
---- ------------------------------------------
illi 1111
Health Agency
Shawnee County Health Agency 1615 SW 8'h Avenue- Topeka, Kansas 66606-1688
Ph. (785) 368-2000 Fax (785) 368-2098 www.shawneehealth.org
Allison Alejos, Director Local Health Department Alice Weingartner, Director Community Health Center
December 10, 2013
TO:
FROM:
RE:
Board of County Commissioners Shawnee County
Alice Weingartner}'~ Director - Community Health Center
CONSENT AGENDA - Renewal of Contract with Dr. Mahasen De Silva
Action Requested: Approval to renew the contract with Dr. Mahasen DeSilva to provide psychiatric services to patients of the Shawnee County Health Agency (SCHA)Community Health Center (CHC) from January 1, 2014 through December 31, 2014 at the rate of One Hundred Fifty and No/100 Dollars ($150.00) per hour.
Dr. DeSilva provides psychiatric medication management for SCHA-CHC patients with mental health disorders.
The intent of these services is to provide more immediate access to mental health staff for existing clients. The level of service includes assessment and addressing of short-term issues such as anxiety, depression, and situational mental health issues.
SCHA continues to work with Valeo Behavioral Health Care and Family Service & Guidance Center in assuring non-duplication of services in the community and to improve services to those in need by improved partnering. Existing referral processes will be used.
This position is covered by patient revenues generated by the visits as well as by the State Community Based Primary Care Grant.
AW/ldw Attachments C: Diana Yates, Division Manager SCHA-CHC
Tamara Copeland, SCHA Finance Officer
Leading the way to a healthier Shawnee County
SHAWNEE COUNTY CONTRACT NO. c_h.M_-2013
SHAWNEE COUNTY HEALTH AGENCY
COMMUNITY HEALm CENTER Contract for Professional Services: Physician/Psychiatrist
THIS CONTRACT, entered into this __ day of , 2013 by and between the Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as "the County" and Mahasen DeSilva, MD, 835 SW Western, Topeka, Kansas 66606, hereinafter referred to as "the Provider."
WHEREAS, the County is desirous of contracting with the Provider for the purpose of providing professional behavioral health care services for patients of the of the Shawnee County Health Agency-Community Health Center (SCHA-CHC):
WHEREAS, the Provider is desirous of providing said professional behavioral health care services for patients of the CHC:
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:
1. The Provider agrees to provide professional behavioral health care services for the County. Professional behavioral health care services shall be defined as: services which are usually and customarily provided by a licensed Psychiatrist under the laws of the State of Kansas which are delivered to persons who have been identified as patients of the CHC. ·
2. The time and location of the delivery of the professional behavioral health care services shall be by mutual agreement between the Provider and the County, and shall be scheduled prior to the anticipated date of delivery. The County may authorize the Provider to provide additional professional behavioral health care services, in addition to the services which have been scheduled, when in the opinion of the County, such services are needed to maintain the efficient and effective operation of the CHC.
3. The Provider shall, for the duration of this contractual agreement, maintain a license to practice as a Physician in the State of Kansas. The provider shall furnish verification to the County of a current Kansas licensure.
4. The Provider shall furnish written verification of current tuberculin skin test (annually) to the County. In the event of a positive TB skin test, the Provider shall furnish verification of a symptom review evaluation and/or a negative chest X-ray.
5. The Provider shall, for the duration of this contractual agreement, maintain professional liability and malpractice insurance as required by the State of
Kansas. · The Provider shall furnish to the county verification of insurance coverage.
6. The Provider shall, while performing services under the terms and conditions of this contract, comply with all laws, public health regulations, grant agreements, confidentiality policies, Shawnee County rules and regulations, and Standard Operation Procedures governing the operation of the CHC. The Provider specifically agrees not to discriminate against persons served or employed by the County on the basis of race, creed, gender, national or ethnic origin, or disability.
7. The County shall pay the Provider the sum of $150.00 per hour for providing professional behavioral health care services under the terms of this contract. The County shall not be liable for payment for any services provided which were not authorized by the County, or which were not performed for persons who have been previously identified by the County, or which were not performed for persons who have been previously identified by the County as patients of the CHC.
8. In no event should this engagement be intended or determined to constitute an employee/employer relationship. The Provider has the sole right to control and direct the means, manner and method by which the services required by this agreement will be. performed. The Provider waives any and all claims to benefits otherwise provided to employees of the County, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance. The Provider shall be responsible for her/his own tax liability and related issues and legal obligations. The Provider has the right to perform services for others during the term of this Agreement.
9. This contract for professional behavioral health care services shall become effective on January 1, 2014 and run through December 31, 2014. This agreement may, by mutual consent of the parties and by approval of the Board of Shawnee County Commissioners, be renewed on an annual basis. ·However, it is specifically agreed by the parties hereto that the County and the Provider retain the right to terminate this agreement unilaterally with thirty (30)-days written notice to the other party. This agreement may be immediately suspended by the SCHA-CHC Director, without prior notice, if in the opinion of the SCHA-CHC Director the Provider's conduct or actions violate accepted standards ofclinical practice or jeopardizes the operation of the SCHA-CHC.
IN WITNESS WHEREOF, the parties have hereto executed this agreement as of the day and year first above written.
2
---------------------------------
PROVIDER:
~~1Jd"" fi) / /'~ahasen DeSilva, M.D.
BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS
Michele A. Buhler, Chair
ATTEST:
Cynthia A. Beck, County Clerk
3
I o jt rjr3 Date
Date
Date
Rev. 09/2013 ATTACHMENT TO
SHAWNEE COUNTY CONTRACT C. ___ _
CONTRACTUAL PROVISIONS ATTACHMENT The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of ________ _ 20_.
I. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.
2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.
3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged ·to the County or the contractor.
4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnifY any contractor for any liability whatsoever.
5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees; (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of(c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in, whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.
6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.
7. ARBITRATION, DAMAGES,· WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modifY, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.
8. REPRESENTATIVE'S AUTHORITY TO CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.
9. RESPONSIBILITY FOR TAXES. The County shall not be responsible for, nor indemnifY a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.
I 0. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-610 I et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.
BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS
Michele A. Buhler, Chair
Date:
ATTEST:
Cynthia A. Beck, Shawnee County Clerk
SHAWNEE COUNTY HEALTH AGENCY BUSINESS ASSOCIATE AGREEMENT
ADDENDUM TO SHAWNEE COUNTY CONTRACT C-____ _
THIS BUSINESS ASSOCIATE AGREEMENT ("Agreement") is made and entered into on this day of , 20_ by and between the Board of County Commissioners of the County of Shawnee, Kansas on .behalf of the Shawnee County Health Agency, (hereinafter "Covered Entity"), and fVIAI~(-lS~StJ DE.5iLVI+ (V)_D ("Business Associate"), collectively "the Parties".
WHEREAS, the parties have entered into Shawnee County Contract C-__ -__ (the "Underlying Agreement") whereby Business Associate agrees to perform certain functions on behalf of Covered Entity and/or provide certain services that qualifies it as Covered Entity's "business associate" pursuant to 45 C.F .R. § 160.103; and
WHEREAS, in the performance of such functions, and/or the provision of such services, Business Associate may require access to Protected Health Information in Covered Entity's possession, custody or control, or may create or receive Protected Health Information on behalf of Covered Entity for the limited purposes identified below; and
WHEREAS, pursuant to the Health Insurance Portability and Accountability Act of 1996, as amended effective March 26, 2013, 45 C.P.R. Parts 160 and 164, et seq. ("Privacy Rule" or "HIPAA") Covered Entity cannot Disclose Protected Health Information to, or authorize the creation or receipt of Protected Health Information on its behalf by, Business Associate unless Covered Entity obtains from Business Associate satisfactory assurances that Business Associate will property safeguard such information; and
WHEREAS, Business Associate is willing to provide such assurances to Covered Entity.
WHEREAS, it is the intent of the Parties that this Agreement rescinds any and all prior Business Associate Agreements previously entered into between Covered Entity and Business Associate, and it is the Parties' intent that for any Protected Health Information and/or Electronic Protected Health Information already in its possession, Business Associate will comply with the following provisions.
NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements contained herein, the Parties agree as follows:
1. Definitions
Terms used, but not otherwise defined, in this Agreement shall have the same meaning as those terms are defined in the Privacy Rule, including Breach, Data Aggregation, Designated Record Set, Disclosure, Health Care Operations, Individual, Minimum Necessary, Notice of Privacy Practices, Protected Health Information, Electronic Protected Health Information, Required By Law, Security Incident, Subcontractor, Unsecured Protected Health Information, and Use.
1
2. Obligations and Activities of Business Associate
Business Associate agrees to:
a. Not Use or Disclose Protected Health Information, including Electronic Protected Health Information, other than as permitted or required by this Agreement or as Required By Law.
b. Use appropriate safeguards to prevent any Use or Disclosure of Protected Health Information other than those permitted by this Agreement. Business Associate shall implement administrative safeguards as required under 45 C.F.R. 164.308, physical safeguards as required under 45 C.F .R. 164.310 and technical safeguards as required by 45 C.F .R. 164.312 that reasonably and appropriately protect the confidentiality, integrity, and security of the Electronic Protected Health Information that it creates, receives, maintains, or transmits on behalf of Covered Entity, as required by HIPAA.
c. Report to Covered Entity any Use or Disclosure of Protected Health Information not provided for by this Agreement of which it becomes aware, including breaches of Unsecured Protected Health Information as required at 45 C.F .R. 164-41 0, and any Security Incident of which it becomes aware.
i. Business Associate must report any Use or Disclosure that could constitute a Breach within five (5) business days of the date the Business Associate becomes aware of the Breach. Business Associate will provide sufficient information to permit Covered Entity to investigate and comply with its obligations under the Breach Notification Rules, including but not limited to:
a) identification of each Individual whose Unsecured Protected Health Information has been or is reasonably believed by Business Associate to have accessed, acquired, Used or Disclosed during the breach
b) A description ofthe breach c) date of the breach d) date of discovery of the breach e) the types of Protected Health Information involved in the Breach f) the investigation procedure and results, and a plan for mitigation
ii. Business Associate shall work cooperatively with the Covered Entity to mitigate any harmful effect of any Use or Disclosure not provided for by this Agreement, and the Covered Entity may, at its election, assign notification duties to the Business Associate.
iii. Business Associate agrees to pay all costs for mitigation and notification made by Covered Entity to fulfill its obligations under 45 C.F .R. 164.402-414.
2
d. In accordance with 45 C.F.R. 164.502(e)(1)(ii) and 164.308(b)(2), if applicable, obtain and maintain a Business Associate Agreement with each Subcontractor, Business Associate or agent which creates, receives, maintains or transmits Protected Health Information in performance of services on behalf of Business Associate and ensure such Subcontractor or agent shall agree to be bound by the same privacy, security and security Breach notification requirements that apply to Business Associate hereunder.
e. Provide access to, at the request Covered Entity, Protected Health Information, including that within a Designated Record Set, to Covered Entity or, as directed by Covered Entity, to an Individual within five (5) business days from a request by Covered Entity or Individual pursuant to 45 C.F.R. 164.524.
f. Make any amendment(s) to Protected Health Information in a Designated Record Set as directed or agreed to by Covered Entity pursuant to 45 C.F .R. 164.526 within five (5) business days from a request by an Individual or Covered Entity.
g. Maintain and make available the information required to provide an accounting of Disclosures to the Covered Entity as necessary to satisfy Covered Entity's obligations under 45 C.F .R. 165.528 within five (5) business days from a request by an Individual or by the Covered Entity.
h. Make its internal practices, books, and records available to Covered Entity, the Department of Health and Human Services (HHS), and/or the Office for Civil Rights (OCR) or their agents, upon request, for purposes of determining compliance with the Privacy Rule.
i. To the extent Business Associate is to carry out one or more of Covered Entity's obligation(s) under Subpart E of 45 C.F.R. Part 164, comply with the requirements of Subpart E that apply to the Covered Entity in the performance of such obligation(s).
J. To the extent applicable, utilize appropriate encryption and destruction methodologies in transmitting and/or destroying Covered Entity's Protected Health Information.
3. Permitted Uses and Disclosures by Business Associate
a. Business Associate may only Use or Disclose Protected Health Information to fulfill its contractual obligations as set forth in the Underlying Agreement.
b. Business Associate may Use or Disclose Protected Health Information as Required By Law.
3
--------~--------------------
c. Business Associate agrees to make Uses and Disclosures and requests for Protected Health Information in accordance with Covered Entity's Minimum Necessary policies and procedures and as set forth in the Privacy Rule.
d. Business Associate may not Use or Disclose Protected Health Information in a manner that would violate the Privacy Rule if done by Covered Entity, except for the specific Uses and Disclosures as follows:
1. Business Associate may Disclose Protected Health Information for the proper management and administration of Business Associate or to carry out the legal responsibilities of the Business Associate, provided the Disclosures are Required By Law, or Business Associate obtains reasonable assurances from the person to whom the information is Disclosed that the information will remain confidential and Used or further Disclosed only as Required By Law or for the purposes for which it was Disclosed to the person, and the person notified Business Associate of any instances of which it is aware in which the confidentiality of the information has been Breached.
11. Business Associate may provide Data Aggregation services relating to the Health Care Operations ofthe Covered Entity.
4. Obligations of Covered Entity
a. Covered Entity shall notify Business Associate of any limitation(s) in the Notice of Privacy Practices of Covered Entity in accordance with 45 CFR 164.520, to the extent that such limitation may affect Business Associate's Use or Disclosure of Protected Health Information.
b. Covered Entity shall notify Business Associate of any changes in, or revocation of, the permission by an Individual to Use or Disclose his or her Protected Health Information, to the extent that such changes may affect Business Associate's Use or Disclosure of Protected Health Information.
c. Covered Entity shall notify Business Associate of any restriction to the Use or Disclosure of Protected Health Information that Covered Entity has agreed to or is required to abide by under 45 CFR 164.522, to the extent that such restriction may affect Business Associate's Use or Disclosure of Protected Health Information.
d. Covered Entity shall not request Business Associate to Use or Disclose Protected Health Information that would not be permissible under the Privacy Regulations if done by Covered Entity.
4
5. Term and Termination
a. Term of Agreement. This Agreement shall become effective on the date fully executed, and shall continue in effect and run concurrent to the Underlying Agreement so long as Business Associate continues to perform certain functions on behalf of and/or provides certain services that qualifies it as Covered Entity's "business associate" pursuant to 45 C.F .R. § 160.103, or until Covered Entity terminates for cause as authorized below, whichever is sooner.
b. Termination for Cause. Business Associate authorizes termination of this Agreement by Covered Entity if Covered Entity determines Business Associate has violated a material term of the Agreement and Business Associate has not cured the Breach or ended the violation within the time specified by Covered Entity.
c. Obligations of Business Associate Upon Termination. Upon termination of this Agreement for any reason, Business Associate, with respect to Protected Health Information received from Covered Entity, or created, maintained, or received by Business Associate on behalf of Covered Entity, shall:
1. Retain only that Protected Health Information which is necessary for Business Associate to continue its proper management and administration or to carry out its legal responsibilities;
ii. Return to Covered Entity or, if agreed to by Covered Entity, destroy the remaining Protected Health Information that the Business Associate still maintains in any form;
111. Continue to use appropriate safeguards and comply with Subpart C of 45 C.P.R. Part 164 with respect to Electronic Protected Health Information to prevent Use or Disclosure of the Protected Health Information, other than as provided for in this Section, for as long as Business Associate retains the Protected Health Information;
iv. Not Use or Disclose the Protected Health Information retained by Business Associate other than for the purposes for which such Protected Health Information was retained and subject to the same conditions set out in Section 3 .d.i.-ii. above;
v. Return to Covered Entity or, if agreed to by Covered Entity, destroy the Protected Health Information retained by Business Associate when it is no longer needed by Business Associate for its proper management and administration or to carry out its legal responsibilities;
VI. Provide written certification to Covered Entity certifying compliance with this Section S.c.
5
d. Survival. The obligations of Business Associate under this Section shall survive the termination of this Agreement.
6. Miscellaneous Provisions
a. Indemnification. Business Associate will indemnify, defend, and hold harmless Covered Entity and its respective directors, officers, employees, and affiliates from and against all claims, actions, damages, losses, liability, fines, penalties, costs, expenses, or reasonable mitigation or remediation services, including, without limitation, reasonable attorney's fees, incurred by Covered Entity arising from or in connection with any breach of this Agreement, or any negligent or wrongful acts or omissions in connection with this Agreement, by Business Associate or its directors, officers, employees, Subcontractors, or agents.
_)
b. Regulatory References. A reference in this Agreement to a section in the HIP AA Privacy Rule means the section as in effect or as amended.
c. Amendment. The Parties agree to take such action as is necessary to amend this Agreement from time to time as is necessary for compliance with the requirements of the HIPAA Privacy Rule and any other applicable law. This Agreement may not be modified, nor shall any provision be waived or amended, except in a writing duly signed by authorized representatives of the parties.
d. Interpretation. Any ambiguity in this Agreement shall be interpreted to permit compliance with the HIP AA Privacy Rule.
e. Conflicting Terms. In the event any terms of this Agreement conflict with any terms of the Underlying Agreement, the terms of this Agreement shall govern and control.
f. Governing Law. This Agreement shall be governed by and construed m accordance with the laws of the State of Kansas.
g. Notices. All notices, requests, approvals, demands and other communications required or permitted to be given under this Agreement shall be in writing and delivered either personally, or by certified mail with postage prepaid and return receipt requested, or by overnight courier to the party to be notified. All communications will be deemed given when received. The addresses of the parties shall be as follows:
If to Covered Entity: SHAWrJE.E- C.oul\n-v ~E-fHTI-f A6t-Ncy 1~15 .SL0 ~+h ltv£-.
6
If to Business Associate: fV\Pci-11\.Sf.__,_j 'J),;_S IL\/1-l-A fv'Lb
-
IN WITNESS WHEREOF, each of the undersigned has caused this Agreement to be duly executed in its name and on its behalf effective as of the day of ____ _ 20
COVERED ENTITY BUSINESS ASSOCIATE
By __________ __ By /L!t00~-~~·c_._ hfb
Print Name Print Name M kl--YA-f E" f\J · /, 'yc >I Lv tl . H ·\) ---------
Print Title]) o evvc( Ce-vJ-JU"~~ (J-e-<..<&,_1-g?"'l~ f~'<;_ivt-
Date I 0 / (~ /r? L I
Print Title ----------
Date __________ _
7
f
December 11, 2013
The Honorable Derek Schmidt Kansas Attorney General Memorial Hall, 2nd Floor 120 SW lOth Avenue Topeka, KS 66612
Shawnee County
Board of Commissioners Shawnee County Courthouse
200 SE ylh Street, Rm. B-11, Topeka, Kansas 66603 Michele A Buhler, 1st District
Kevin J. Cook, 2nd District Robert E. Archer, 3rd District
(785) 233-8200 ext. 4040, Faxj785) 291-4914 Email: Commission@snco. us
The Honorable Herman T. Jones Shawnee County Sheriff 320 S. Kansas Ave Ste. 200 Topeka, KS 66603-3641
RE: K.S.A. 75-7c20- Exemption Notice For Shawnee County Courthouse
Dear Attorney General Schmidt and Sheriff Jones:
Pursuant to KSA 75-7c20(i), the Board of County Commissioners of Shawnee County provides you with notice that it is exempting the Shawnee County Courthouse1 from the provisions of K.S.A. 75-7c20 allowing the concealed carry of handguns in public buildings.
The reasons for the exemption are as follows: As a county courthouse, the families of both victims and criminals are present every day. The Board believes that concealed carry firearms in such an emotionally charged atmosphere would be detrimental to public safety. A security plan has been developed for the building being exempted which supplies adequate security to the occupants of the building and merits the prohibition of the carrying of a concealed handgun as authorized by the personal and family protection act. In accordance with the statute, a copy of the security plan for the building will be maintained on file and shall be made available, upon request, to the Kansas attorney general and the law enforcement agency of local jurisdiction.
We understand that this building will be exempted from the provisions ofK.S.A. 75-7c20 for a period of four ( 4) years. If you have any questions or concerns about this notice, please notify me immediately.
Michele A. Buhler, Chair Board of County Commissioners of Shawnee County, Kansas
C: Board of County Commissioners of Shawnee County, Kansas Richard V. Eckert, Shawnee County Counselor
1 Legal Description: ORIGINAL TOWN, Lot 133 +,6TH AVE E LOTS 133 THRU 143 MONROE ST LOTS 193 THRU 215 QUINCY ST LOTS 194 THRU 216 & 1/2 VAC ALLEY SECTION 31 TOWNSHIP II RANGE 16, Commonly Known as 200 SE 7m, Topeka, KS 66603
. .
December 11, 2013
The Honorable Derek Schmidt Kansas Attorney General Memorial Hall, 2nd Floor 120 SW 1Oth A venue Topeka, KS 66612
Shawnee County
Board of Commissioners Shawnee County Courthouse
200 SE ih Street, Rm. B-11, Topeka, Kansas 66603 Michele A. Buhler, 1st District
Kevin J. Cook, 2nd District Robert E. Archer, 3rd District
(785) 233-8200 ext. 4040, Fax: (785) 291-4914 Email: [email protected]
RE: K.S.A. 75-7c20- Exemption Notice For Shawnee County Health Agency Indigent Health Care Clinic Buildings
Dear Attorney General Schmidt:
Pursuant to K.S.A. 75-7c20G)(4), the Board of County Commissioners of Shawnee County provides you with notice that it is exempting the Shawnee County Health Agency's indigent health care clinic buildings from the provisions of K.S.A. 75-7c20 allowing the concealed carry of handguns in public buildings. The exemption shall apply to the following buildings:
• Health Agency -lOth St. Clinic: 2115 SW lOth Avenue, Topeka, KS • Health Agency- Main Clinic: 1615 SW 8th, Topeka, KS • Health Agency- California Clinic: 2025 SE California Avenue, Topeka, KS
The reasons for the exemption are as follows: (1) the County's indigent health care clinics are an especially emotionally charged environment, (2) the buildings lack secure areas to store a patient's concealed weapon during an examination. Consequently, there is a concern that a concealed carry handgun could end up in the wrong hands.
We understand that these buildings will be exempted from the provisions ofK.S.A. 75-7c20 for a period of four ( 4) years. If you have any questions or concerns about this notice, please notify me immediately.
Sincerely,
~AlA~~ Michele A. Buhl. , Chair Board of County Commissioners of Shawnee County, Kansas
C: Board of County Commissioners of Shawnee County, Kansas Richard V. Eckert, Shawnee County Counselor Allison Alejo·s, Local Health Department Director Alice Weingartner, Community Health Department Director
2800 SW Topeka Blvd. Topeka, KS 66611-287
Brigadier General Lee E. Tafanelli
phone: 785-274-1000 fax: 785-274-1682
www.kansastag.gov
The Adjutant General and Director of Emergen.cy Management & Homeland Security
Adjutant General's Department Sam Brownback, Governor
5 December 2013
COMMISSION ON EMERGENCY PLANNING & RESPONSE
Shawnee County Clerk Shawnee County Courthouse 200 S.E. 7th, Topeka 66603
Dear Shawnee County Clerk:
The Commission on Emergency Planning and Response recently received a request to appoint members of the Local Emergency Planning Committee (LEPC) for Shawnee County. A list of nominees accompanied the request.
Pursuant to provisions of the Kansas Emergency Planning and Community Right-to-Know Act (K.S.A. 65-5703) and the Emergency Planning and Community Right-to-Know Act of 1986 (P.L. 99-499, Section 301), the following individuals are hereby appointed to the Shawnee County LEPC:
Chairman:
Vice-Chair:
State/Local Official:
Law Enforcement:
Emergency Management:
Firefighting:
Emergency Medical Services:
Health:
Local Environmental Group:
Hospital:
Karl McNorton, Soldier Township Fire Dept., Fire Chief
Dirk Christian, 73rd Civil Support Team, Team Leader
Michelle Buhler, Shawnee County, Commissioner
Errin Mahan, Shawnee County Sheriffs Office Kris Kramer, Topeka Police Department, Major/ Special Operations
Dave Sterbenz, Shawnee County, Emergency Manager Jim Green, City of Topeka, Emergency Management Coordinator
Karl McNorton, Soldier Township Fire Dept., Fire Chief Cindy Holt, Topeka Fire Department, Shift Commander
Steve Guyle, American Medical Response, Field Operations Manager Mary Glover, American Medical Response
Jennifer Zeller, Shawnee County Health Agency, MRC Coordinator Community Outreach Team Leader
Ed Kalas, Shawnee County Health Agency, Environmental Protection Manager
Tom Caby, Stormont-Vail Regional Health Center, Emergency Preparedness Coordinator
Julie Schmidt, St. Francis Health Center, Emergency Preparedness Coordinator
Transportation:
Broadcast Media:
Community Group:
Facility Owners/Operators:
Information Coordinator:
Member-At-Large:
Military
David Smith, VA Medical Center, Emergency Preparedness Coordinator
Ryan Mills, BNSF Railway
David Thibault, KSNT TV Channel 27, Managing Editor
Dustin Nichols, Shawnee County Citizen Corps, Coordinator
Vince DeGrava, Innovia Films, Emergency Operations John Jacobs, Magellan Midstream Partners LP Marvin Spees, Capital City Oil, Owner
Kevin Flory, Shawnee County, Information Coordinator/ HAZMA T
Steve Nelson, 1901h Air National Guard, Emergency Management
Superintendent John Willey, 1901
h Air National Guard, Industrial Hygienist
Dirk Christian, 73rd Civil Support Team, Team Leader
Until the Commission on Emergency Planning and Response receives notification of any change, correction, addition or request to appoint a replacement member, or the entire Shawnee County Local Emergency Planning Committee membership, the respective appointment of each member in the statutory representative category indicated above shall remain in effect.
Sincerely,
~~~..._ __ Harry Heintzelman LEPC Appointment Subcommittee Commission on Emergency Planning and Response Technological Hazards Section
cc: Chairperson File
2800 SWTopeka Boulevard, Topeka, KS 66611-1287 (785) 274-1000
DATE:
TO:
FROM:
CC:
RE:
December 11, 2013
Shawnee County Office of County Treasurer
Room 101, Courthouse, Topeka, Kansas 66603 Phone 785-233-8200 Ext. 5161 http://www.co.shawnee.ks.us
LARRYMAH COUNTY TREASURER
MEMORANDUM
Shawnee County Board of Commissioners
Larry Mah, Shawnee County Treasurer~ Simon Martinez, Deputy Financial Administrator
November 2013 Bank Reconciliation
Please place this request on the Monday, December 17, 2013 Board of County Commission Consent agenda for final approval of the November 2013 bank reconciliation report. This bank reconciliation report has been reviewed and approved by the Deputy Financial Administrator.
Thank you for your time and consideration.
November 2013 Bank Reconciliation
Ending balance Per IFAS
Reconciling Items
Less:
Deposit in Transit (posted to bank December 2, 2013)
Payments to KS Dept. of Revenue (posted to IFAS December 4, 2013)
Payment to KPERS (posted to IFAS December 4, 2013)
Payment to Topeka Premier Umpire (posted to IFAS December 4, 2013)
Payment to JEDO (posted to IFAS December 4, 2013)
Payment to Thomas McGee (posted to IFAS December 4, 2013)
Payment to Delta Dental (posted to IFAS December 4, 2013)
Payment to Elavon-GCF Inc. (posted to IFAS December 4, 2013)
NSF checks (posted to IFAS in December 2, 2013)
Payment to Lake Shawnee Golf Course (posted to IFAS December 4, 2013)
Add:
Outstanding checks as of 11/30/2013
Credit Card payments (posted to IFAS in December 2013)
Credit Card Merchant Fee Adjustment
ACH Credit-St of KS SMART Payments (SCHA) (posted to IFAS December 2013)
ACH Credit-Ks Claims Payments (SCHA) (posted to IFAS December 2013)
ACH Credit-AGP Claims Payments (SCHA) (posted to IFAS December 2013)
ACH Credit-Lockbox Payments (Treas.) (posted to IFAS December 2, 2013)
ACH Credit-BCBS Claims Payments (SCHA) (posted to IFAS December 2013)
ACH Credit-Amerigroup Payments (SCHA) (posted to IFAS December 2013)
ACH Credit-Medicare Payments (SCHA) (posted to IFAS December 2013)
ACH Credit-United Healthcare Payments (SCHA) (posted to IFAS December 2013)
ACH Credit-Lake Shawnee Golf Course (posted to IFAS December 2, 2013)
ACH Credit-Federal Employee FEP Claims Payments (SCHA) (posted to IFAS December 2013)
ACH Credit-Simplifile (ROD) (posted to IFAS December 2, 2013)
Pay Pal payment (posted to IFAS December 2, 2013)
Adjusted ending balance
Vault cash
Ending balance per US Bank
Ending balance per UMB Bank
Difference
Prepared by: tjt
Shawnee Co. Treasurer's Office
12/4/2013
$ 8,259,621.73
$ 8,259,621.73
$ 311,479.95
$ 87,006.19
$ 266,131.03
$ 3,262.80
$ 552,578.69
$ 9,099.41
$ 4,996.38
$ 25.99
$ 429.15
$ 1,160.53
$ 1,236,170.12
$ 692,229.87
$ 96,289.15
$ 68.58
$ 2,532.99
$ 6,207.60
$ 589.81
$ 1,117,210.31
$ 5,237.81
$ 3,117.06
$ 3,813.30
$ 6,407.52
$ 2,806.00
$ 274.98
$ 6,539.44
$ 38.54
$ 1,943,362.96
$ 8,966,814.57
$ 4,000.00 224,414.52
8, 738,400.05
8,966,814.57
$
Shawnee County
Office of County Clerk CYNTHIA A. BECK
785-233-8200, Ext 4155 Fax 785-291-4912 Website: http//www.snco.us
200 SE 7th Street • Room 107 Topeka, Kansas 66603-3963
MEMORANDUM TO:
FROM:
RE:
DATE:
Board of Co~~;~commissioners
Cynthia £ ~k f~ounty Clerk
Litigation
December 11, 2013
Please acknowledge receipt of Summons in the following case in the District Court of Shawnee County, Kansas:
CASE NO: 13C001299 Wells Fargo Bank NA vs. Commissioners of Shawnee County et. al.
Board of County
which was received in the office of the Shawnee County Clerk and forwarded to the County Counselor on this date.
Attachment
1333900271 personal service by sheriff DISTRICT COURT OF SHAWNEE COUNTY KANSAS
200 East 7th Topeka, Kansas 66603
Division 01 Chapter 60
Case Number 13C 001299
WELLS FARGO BANK NA Plaintiff 1
vs.
BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY Defendant 4
SUMMONS
To the above named Defendant, You are hereby notified that an action has been commenced against you in this court. If you wish to dispute the claim, you are required to file your answer to the Petition with the court and serve a copy upon:
SHAWN SCHARENBORG KOZENY & MCCUBBIN LC 12400 OLIVE BLVD SUITE 555 ST LOUIS, MO 63141 Attorney for Plaintiff 1
Within twenty-one (21) days of service upon you. If you fail to do so, judgment by default will be taken against you for the relief demanded in the Petition. Any related claim which you may have against the plaintiff must be stated as a counter claim in your answer, or you will be barred from making such claim in any other action.
Dated 5 December, 2013
Official Seal of the District Court
Shawnee County, Kansas 29 January MDCCCLXI
1333900271 CK PG 2
Angela M. Callahan Clerk of the District Court
By NXL1KKK2EF Deputy Clerk
Shawn Scharenborg, KS # 24542 Sara Knittel, KS # 23624 KelliN. Breer, KS # 17851 Kozeny & McCubbin, L.C. (St. Louis Office) 12400 Olive Blvd., Suite 555 St. Louis, MO 63141 Phone: (314) 991-0255 Fax: (314) 567-8006 K&M File Code:DITSTN01
IN THE DISTRICT COURT OF SHAWNEE COUNTY, KANSAS
WELLS FARGO BANK, N.A., Plaintiff,
vs.
Kr.isti L Ditmer Serve at: 3604 SW Woodvalley Ter Topeka, KS 66614
Stephen P Ditmer Serve at: 3604 SW Woodvalley Ter Topeka, KS 66614
Case No. ~ ?:C,,\'"L.Gtq Div. No.-+) __
State of Kansas, acting through the Department of Revenue, Office of the Attorney General Serve at: 2nd Flc,>or, Memorial Hall 120 Southwest 10th Ave Topea, KS 66612
The Board of County Commissioners of the County of Shawnee, Kansas Serve at: Office of the Shawnee County Clerk 200 E 7th Room 1 07 Topeka, KS 66603
Unknown Spouse of Kristi L Ditmer Serve at: 3604 SW Woodvalley Ter Topeka, KS 66614
I ~~If~ ffff ~I Iliff f~ff Iff~ 11~111 ~1111~1~ Ill~ ~Ill • K M 8 5 2 0 6 9 S K M •
2
F'ILECJ' BY"CL L KS DISTP/C c:.RK
TffiRO JUD!Ci~[DURT TOPEKA. KSDIST.
1011 NOV 12 A /(J: ]L . . '
Unknown Spouse of Stephen P Ditmer Serve at: 3604 SW Woodvalley Ter Topeka, KS 66614
Unknown Occupant Serve at: 3604 SW Woodvalley Ter Topeka, KS 66614
Defendants.
Petition Pursuant to K.S.A. Chapter 60
PETITION FOR FORECLOSURE OF MORTGAGE
COMES NOW, Plaintiff, WELLS FARGO BANK, N.A., and for its cause of action against
the Defendants states as follows:
1. Plaintiff is a corporation duly organized and existing by virtue of law.
2. Venue is proper in this District by way of the subject matter, i.e .• the foreclosure of a
mortgage on certain real estate located in the County of Shawnee, State of Kansas.
3. On or about July 21, 2006, Kristi L Ditmer, Stephen P Ditmer [hereinafter "Borrower(s)"J
borrowed money from, executed and delivered to Select Mortgage & Financial Services, LLC, a
Note, payable in monthly installments, in the original principal sum of $142,000.00, together
with interest as stated. A true and correct copy of the Note is attached and incorporated by
reference as if fully set forth as Exhibit 1.
4. As a part of the loan transaction and in order to secure payment of the Note, Borrower(s)
executed and delivered to Mortgage Electronic Registration Systems Inc., as nominee for
Select Mortgage & Financial Services, LLC, a Mortgage of the same date upon the following
described real estate:
LOT 27, BLOCK B, WOOD VALLEY SUBDIVISION NO.2, IN THE CITY OF TOPEKA
SHAWNEE COUNTY, KANSAS.
111~11~ Ill~ I~ 1~111~1111~ 111111~11 ~1111~11~ IJ~ ~/Ill * K M 8 5 Z 0 6 9 5 K M •
3
..
Shawnee County II~ Office of County Clerk
CYNTHIAA. BECK
785-233-8200, Ext 4155 Fax 785-291-49~ 2 Website: http//www.snco.us
RESOLUTION NO.J~ Jj-/60
200 SE 7th Street • Room 107 Topeka, Kansas 66603-3963
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY, KANSAS
sitting in regular session this ___ day of ______ , 2013, that the Shawnee County
Clerk be authorized and directed to cancel the following check(s):
NAME OF VENDOR Nicole M Stormann
FUND lOPROOO
CHECK 50014932
AMOUNT ISSUED REASON $206.07 05/14/10 Never Rec'd Check
Also waive stale check Resolution No. 2011-87 and authorize there-issuance of said check as follows:
NAME OF VENDOR Nicole M Stormann
ATTEST:
Cynthia A. Beck, County Clerk
AMOUNT $206.07
BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS
Michele A. Buhler, Chair
Robert E. Archer, Vice Chair
Kevin J. Cook, Member
AFFIDAVIT FOR STOP PA Yl\'IENT ON LOST WARRANT K.S.A. 10-706
_.::.:N-=i-=c.::col=..e:::.._:M.:.......:S:...:to=o-=rm=an:::n::._ _________ ,states that she resides ---£~--:---·
_1~5_1~5_E_n=g~e~l~R~o~a~d _______ m Lawrence
(address) (city)
, Kansas
(state)
and is the owner and titled 66045
at
to the possession of a certam warrant issued by the County of Shawnee, State of Kansas, through the
County Clerk of said County, dated May 14 20_1Q_, and numbered
__ 50_0_1_4_9_3_2 __ ---'m the amount of $_2=-0::..;6:c.:•:....:::0:...:.7 _______ , and payable from the
__ l_OP_R_O....,.O_O ___ .fund, numbered of said County, which warrant
(no. of fund)
on the __ 1;:;_4..;_t=--h ___ day of --'M=a=y.__ ___ , 20 _!Q_, by said was issued to Nicole M .Stormanr
County Clerk m paymen for _ _.,p:.::::a~y-=-r.!<col""l'"'---'l,_,O~o'-"'£~2~6~, -=..20""1,_,0"--------
AFFIANT further states that on or about the 15th day of November, 20_u_, said warrant
was lost, destroyed or stolen ill the followmg manner:
Never received check
My Commission Expires on the \ 1, ...., day o-JC\F, ,;,._~ 20 \\ .
/) Please complete this form and mail to: Cynthia A. Beck, SHAWNEE COUNTY CLERK SHAWNEE COUNTY COURTHOUSE, RM. 107 Topeka, KS 66603
RECEIVED~. TRE1r\URER NAME~~~
DATI \ d- I OS I 0013 \ \ (
I I I I I I ., I I I
·I I I
... LIJ u LLJ ·~
I --2?~·=1 \ \ I No.
j . ~·~ ;: .] DATE c:::::: I \ ~ ; l.:a -=:...) ~-~· w \ . ' ' ' I
RECEIVED FROM \\. \ ~ r r--,_\ \'---\ ~\--,~.· ., n-,-2'·\-- \}., '\ 1$ ~I •, } \\J-'
---r- .:\,.,\ \ C'\0 ,/
\ \• ~-~ =:::,n,---;;;;, ~""' __\. \------6 DDl'LARS --"1 v I
QFORRENTQ ' (),::::, _Y\0\ \ c V +-t t=)r"'' \ AS--=<.·:-:, (CFOR \> - 1.J=::;,.f:::;::, \ ,-;:::,. r-,(' \::- (~
-'0 \ (_~ ACCOUNT \ ~: ("("'·
0 CASH I FROM I 0 MONEY TO
ORDER r·· \ PAYMENT \ r-.: ("-\'-, (0 CHECK .•i :-P ,. 'Nh...r--.. BAL. DUE ~ ~-0 cREDIT I sy __ ~~t..--~~ CARD I ' a.-1182
L-.--------------------------
DATE:
TO:
FROM:
RE:
Shawnee County /) L ( Office of County Clerk J
CYNTHIA A. BECK
December 11, 2013
785-233-8200, Ext 4155 Fax 785-291-4912 Website: http//www.snco.us
Memorandum
Board of County Commissioners
(1~~~ Cynthi~A. Beck, County Clerk
2014 Cereal Malt Beverage License
200 SE 7th Street • Room 1 07 Topeka, Kansas 66603-3963
Please place on the agenda for consideration the Resolution and accompanying documents related to issuing a 2014 Cereal Malt Beverage License for Haag Inc. dba Viking Express located at 4700 NW Hunters Ridge Circle, Topeka, Kansas.
This application has been reviewed by the Counselor's Office. There are no delinquent taxes owing on this property. The Kansas Bureau of Investigation and Township have been notified. A health inspection has been performed.
Thank you for this consideration.
Attachments
' RESOLUTION NO. ().0/ J if'J WHEREAS, the Township Board, having been given notice pursuant to K.S.A.
41-2702(b), concerning the application for a Cereal Malt Beverage License,
AND WHEREAS, the Kansas Department of Agriculture has no objection to a Cereal Malt Beverage License being issued to the applicant listed herein for the year 2014.
AND WHEREAS, the Kansas Bureau of Investigation has no objection to a Cereal Malt Beverage License being issued to the applicant listed herein for the year 2014.
AND WHEREAS, the Board of County Commissioners of Shawnee County, Kansas, knows of no reason why the following application for Cereal Malt Beverage license should not be allowed:
Haaglnc.dba Viking Express
4700 NW Hunters Ridge Circle Topeka, Kansas
THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY, KANSAS, sitting in regular session on this __ day of _____ , 2013 that the application for Cereal Malt Beverage License be approved and the County Clerk be authorized and directed to issue a license to the above listed applicants.
ATIEST:
BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS
Michele A. Buhler, Chair
Robert E. Archer, Vice-Chair
Kevin J. Cook, Member
Cynthia A. Beck, County Clerk
' ***Kansas Sales Tax Number: (Corporate Application Form)
On behalf of the --:---::-:---:-EC&!~'::zJ-____s;ZL~c~:Jz.l±_-t£~£::1~:::r;i.:.....f2::::!';#~~ whose principal place of business is and under authority of the resolution of the Board of Directors of said corporation, I hereby apply for a license to sell retail cereal malt beverages in conformity with the laws of the State of Kansas and the rules and regulations prescribed and hereafter to be prescribed by you relating to the sale or distribution of cereal malt beverages on behalf of said corporation; for the purpose of securing such license, I make the following statements under oath:
1.
. . 660? agent~~ !J
with offices :JJ[e . .J G ~~
Said corporation was inco~p.9ra~drm ::.IJ·'IJ.S in the state of 1\ ~-
If incorporated in KansaG copy of the Articles of Incorporation is on file with the Secretary of State. Yes (X) No ( ).
2. The following is the full and complete list of officers, directors and stockholders owning in the aggregate more than 25 percent of corporate
~~~~k, t::?A with their pos9:&addresses, ages and dates of
=JJJ37 w??S-i'l;
3.
The corporate business under the license will be conducted in the name
of the corporiJ'~." following~
~ 4. The name(s) and address(es) of the owner or owners of the premises upon which th lace of busi s is located is/are
5. I hereby certify with regard to each of the persons named in number 2 above the following statements are true:
6.
(a) None of them has within the last two years from this date been convicted of
(1) A felony (2) A crime involving moral turpitude (3) Drunkenness (4) Driving a motor vehicle while under the influence of
intoxicating liquor (5) Violation of any state or federal intoxicating liquor law If any of the above have been convicted of any of the above specified offenses, the details are set out hereinafter.
(b) No manager, officer or director or any stockholder owning in the aggregate more than 25% of the stock of the corporation has been an officer, manager or director, or a stockholder owning in the aggregate more than 25% of the stock of a Corporation which:
(1) has had a retailer's license revoked under K.S.A. 41-2708 and amendments thereto; or (2) has been convicted of a violation of The Drinking Establishment Act or the Cereal Malt Beverage Laws of the State.
I hereby certify that with regard to this above-named manager the statement contained in number 5 above is in every respect true. If not, the details are set out hereinafter.
7. This application is for a license to retail cereal malt beverages for consumption on the premises ( ). For a license to retail cereal malt beverages in origili._B}.and unopened containers and not for consumption on the premises. )l"J·
8. Applicants sodaJ s"curitv number __
. · · · . · (Name and position w· corporation) . · on. behalf of the above-named applicant, hereby agree to comply with all laws of tne State of Kansas, and all rules and regula ons prescribed and hereafter to be prescribed by you, relating to the sale and distribution of cereal malt beverages, and do hereby agree to purchase al cereal malt beverages from a wholesaler, licensed and bonded under the laws of the State of Kansas, and do hereby further consent to the immediate revocation of the cereal maH beverage license issued pursuant to this application by the proper officials for the violation of any such laws, rules or regulations. ·
(Corporate Seal)
By
tJ;t::!_rati~;;;:; x/t-u_;4__,;,_.•VfA1-(Signature and position of individlllimaking / application on behalf of corporation)
ATTEST:
STATE OF KANSAS, COUNTY OF SHAWNEE, ss.
So help me
SUBSCRIBED AND SWORN TO before me this(};f/? day of,'="'-+¥~;:::..:=:._,,--,----C~~r~Eter of offi'3al administering oath: £"""c.L..~..,""=D;odl:...<::,t::=u:..xL-_________ _
My commission expires on lfi!!_'i:lay of_:J..J..l..rr?.LL/'7-'-"'U"'a.>.L/2}-=+--------
APPUCATION APPROVED this day of , A.D. 20_ By , Chair-Board of County Commissioners of Shawnee County, Kansas
A License fee of$~ fs~nclosed herewith.
..,.
KEEP THIS LICENSE POSTED CONSPICUOUSLY AT ALL TIMES
Fee, $275.00 RETAIL No. 2014-7
DEALERS 2014 LICENSE
CEREAL MALT BEVERAGES
TO ALL WHOM IT MAY CONCERN:
License is hereby granted to Haag Inc. dba Viking Express to sell at retail in original & unopened containers and not for consumption on the premises at 4700 NW Hunters Ridge Circle, Topeka, Kansas in the Township of Soldier in Shawnee County, Kansas
Application therefor, on file in the office of the County Clerk of said County, having been approved by the governing body ofsaid Township, as provided by the Laws of Kansas, and the regulations of the Board of County Commissioners.
This license will expire December 31, 2014, unless sooner revoked, is not transferable, nor will any refund of the fee be allowed thereon.
Done by the Board of County Commissioners ofSmwnee County, Kansas, This __ day of , 20 13.
Attest: -----------~--Cynthia A. Beck Shawnee County Clerk
Michele A. Buhler Chair
Common!deb/cmb/license to retail. doc
Date:
To:
From:
Re:
--------------------------
Shawnee County B / Department of Public Works
1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-233-7702 FAX 785-291-4920
THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS
COUNTY ENGINEER
MEMORANDUM
December 11, 2013
Board of County Commissioners
Thomas F. Flanagan, P.E. ~ J ~ j"Deputy Director of Public Works
Right-of-Way Acquisition SW 29th Street: SW Indian Hills Road to SW Urish Road Project No. S-701002.00
Public Works has reached agreement with the property owner listed below for right-ofway necessary to construct the above referenced project.
Public Works requests authorization to pay the settlement amount listed below.
Owner Item Tract No. Value
Kurt M. & M. Dianne Permanent Easement and
Chrysler Temporary Construction 1 $20,000.00 Easement
Funding Source: Ftmds transferred from GL 36IFOOO I JL391000000 Road & Bridge Federal Projects to GL 36IFOOO I JL 302070102
The financial impact ofthis request is an expenditure in the amount of$20,000.00. No detrimental budgetary implications are anticipated as a result of the approval of this request.
attachment
Shawnee County T3 Department of Public Works ()--
1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-233-7702 FAX 785-291-4920
THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS
COUNTY ENGINEER
MEMORANDUM
Date: December 10, 2013
To: Board of County Commissioners
From: Thomas C. Vlach, P .E. '\'l Director of Public Works
Re: Request to Fill Vacant Road Maintenance Staff Position
The Shawnee County Department of Public Works (SCDPW) requests authorization to fill a soon-to-be-vacated Road Maintenance position, and any subsequent openings that may result upon the filling of this position.
This position will be vacant as of December 20, 2013 upon the resignation of an employee who is taking a similar position with the Kansas Department of Transportation. As a result of the vacancy, one of SCDPW's road crews will be understaffed.
Shawnee County residents will benefit by the approval of this request in that the SCDPW will be better suited to provide timely road maintenance and snow removal services. The provision oftimely maintenance reduces the frequency of future high-dollar roadway maintenance/reconstruction projects and enhances overall roadway safety.
The financial impact of this request is an annual salary, including benefits, of $32,604.00.
Funding for this position is included in the adopted Public Works Road Maintenance Budget (Account No. 10PW126 50101).
It is recommended that authorization be granted to the SCDPW to fill the vacancy.
Your consideration of this request is appreciated.
Shawnee County Solid Waste Department
1515 N.W. SALINE STREET, SUITE 150 TOPEKA, KANSAS 66618-2868
785-233-4774 785-291-4929 (FAX)
THOMAS C. VLACH, P.E., Director [email protected]
www.snco.us
MEMORANDUM
DATE: December 11,2013
TO: Board of County Commissioners
FROM: .~
Thomas C. Vlach, P .E. ' Director of Solid Waste
RE: Request Authorization to Issue Requests for Proposals for Solid Waste Trucks
The Shawnee County Solid Waste Department (SCSWD) seeks authorization to issue a Request for Proposal (RFP) for the purchase of two front-loader trucks and one equipment service truck.
The existing front-load trucks in need of replacement have nearly 14,000 and 10,000 hours of operation, respectively, with one having of them having repair costs at nearly $20,000 this year.
The existing service truck in need of replacement is a 1997 model with approximately 160,000 miles.
All of these trucks are used extensively throughout the entire year and it is critical that they be reliable in order for SCSWD to operate efficiently.
The estimated financial impact of this request will be an expenditure of $600,000, with trade-in, as detailed below:
Two (2) Front-Loaders @ $250,000 each= $500,000 One (1) Service Truck@ $100,000 each= $100,000
SCSWD customers will benefit by the approval of this request in that SCSWD will be able to continue providing reliable, efficient service.
Funding for this request has been included in the 2013 Solid Waste Collections Operational Budget (AcctNo. 25SW310 50377).
Your consideration of this request is appreciated.
Shawnee County Solid Waste Department
1515 N.W. SALINE STREET, SUITE 150 TOPEKA, KANSAS 66618-2868
785-233-4 77 4 785-291-4929 (FAX)
THOMAS C. VLACH, P.E., Director [email protected]
[email protected] www.snco.us
MEMORANDUM
DATE: December 11, 2013
TO: Board of County Commissioners
FROM: Thomas C. Vlach, P.E. -('1 Director of Solid Waste
RE: Recommendation of Award Quotation 052-13: Commercial Containers Prior BCC Approval: November 7, 2013
The Shawnee County Solid Waste Department (SCSWD) issued a Request for Quotation (RFQ) for the purchase of multiple metal commercial waste containers.
Four bids were received and are attached for your information.
After reviewing the bids, it is SCSWD's opinion that the lowest, most responsive bid meeting the specifications was submitted by Downing Sales & Service for the amount of $24,846.00.
It is recommended the award of these containers be granted to Downing Sales & Service.
The approval of this request will result in the expenditure of $24,846.00. No detrimental financial impacts are anticipated, if approved.
Shawnee County Solid Waste commercial customers will benefit from the approval of this request in that SCSWD will be able to provide more timely and flexible service to meet their needs.
Funding for this request will come from the Solid Waste Collections Fund (Account No. 25SW310 50377).
Your consideration of this request is appreciated.
Attachments
I
I !
I . !
_/ ! !
QUOTATION NO.
DATE MAILED
052-13
11-26-13
CLOSING 2:00P.M. 12-11-13
SCHEDULE OF PRJCES Quotation # 052-13
Bidding Item Quantity Unit Price
1. One (1) cubic-yard rear load commercial container 12 $ 350.00
2. Four (4) cubic-yard rear load commercial container 12 $ 703.00
3. Six (6) cubic-yard front load commercial container 10 $ 6(31.00
4. Eight (8) cubic-yard front load commercial container 5 $ 744.00
Freight to Topeka, Kansas .................................................... 2 TL $1,090.00
/
E1..'i:ension
$ 4,200.00
$ 8,436.00
$ 6,310.00
$ -3,7.-Zb.oo
$2,180.00
Cont<:~[ners Manufactured By: Roll Offs USA TOTAL: $_2__,_4,_84-'---"6-'---".o.;;_o __ -'---
TOTAL BID PRICE (:in -written form)
Twenty Four Thousand Eight Hundred Forty Six Dollars-----------------------------------------------------~-------- DOLLARS
p~rrft-~ Downing Sales & Service, Inc. BY: . Jaret Wohler, Sales Mgr.
COMPANY or FIRM NAME
.. ·.
PLEASE SUBMIT THIS AS THE FIRST PAGE OF ·youR BID
Please send the original and a copy of your bid.
PAGE8
DATEMAILED 11-26-13
CLOSING 2:00P.M. 12-11-13
SCHEDULE OF PRICES Quotation# f) s-2 - / 3
Bidding Item ·Quantity Unit Price Extension
1. One(l)cubic-yardrearloadcommercialcontainer ·12 $ 342- $ ~/04
2. Four (4) cubic-yard rear load commercial container 12 $ & 0'3J $ 8/'q ~ 3 .. Six(6)cubic-yardfrontloadcommercialcontainer 10 $ . rz 1.~. $ '71 f?;O
4. Eight (8) cubic-yard front load commercial container 5 $ 0 J-Lf $ I-f/ Z-0 /J!a6~~r ~ @_,9oo ~1,000
TOTAL: $.~2==-~=----r-~~0__:::.0=--l
TOTAL BID PRICE (in written form) " 1 rnlavrt/HVF 7f{oJS11ND foue_ /-wNIJ/2-eiJ DOLLARS
I . . .
BY:~
PLEASE SUBMIT THIS AS THE FIRST PAGE OF YOUR BID
Please send the original and a copy of your bid.
PAGE&
I I I I I I I I
QUOTATION NO.
DATE MAILED
052~13
11~26~13
CLOSING 2:00P.M. 12~11~13
.. SCHEDULE OF PRJCES Quotation# 052~13
Bidding Item Quantity Unit Price
1. One (1) cubic~ yard rear load commercial container 12 $ 369.00
2. Four (4) cubic~yard rear load commercial container 12 $ 844.00
3. Six (6) cubic-yard front load commercial container 10 $ 800.00
4. Eight (8) cubic-yard front load commercial container 5 $ 913.00 ~~Please see attached clarification sheet.
Extension
~~ $4,428.00
* $10' 128.00
~x- $8,000.00
* $4,565.00
TOTAL:$ 27,121.00
I ·TOTAL BID PRICE (in written form)
I I I I
, I I
L
~T~w=en=t~v~s=ev~e=n~t=ho=u=s=a=n=d~·~o~n~e~h~u=n~d~re~d~t~w~en~t~y~o~ne~ ______________________ DOLLARS and no cents
Wastequip Mfg. Co. LLC
COMPANY or FIRM NAME
PLEASE SUBMIT THIS AS THE FIRST PAGE OF YOUR BID
Please send the original and a copy of your bid.
PAGE8
.. ' . . QUOTATION NO.
DATE MAILED
052-13
11-26-13
CLOSING 2:00P.M. 12-11-13
.. SCHEDULE OF PRICES Quotation# 05 :i.- I 3
Bidding Item Quantity Unit Price
1. One (1) cubic-yard rear load commercial container 12 $ tj53
2. Four ( 4) cubic-yard rear load commercial container 12 $ 9~1 3. SiX (6) cubic-yard front load commercial container 10 $ -rgt.J 4. Eight (8) cubic-yard front load commercial container 5 $ q,1
TOTAL:$
Extension
$ ~Y?lt. $ to,51a $ J~YV $ 4)590
J~)s--2~
TOTALBIDPRICE(inwrittenform) < \+-\h d % 1h. ~.if+-.. jhlt~-e15h ~)StOL} ftvtmrtdtfu[ t:1h oLLARs
BY: CO FIRMNAME
. ' -.
PLEASE SUBMIT THIS AS THE FIRST PAGE OF YOUR BID
Please send the original and a copy of your bid.
PAGES
Shawnee County ~ } Sheriff's Office
Sheriff Herman T. Jones Law· Enforcement Center
320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641
785-368-2200
MEMORANDUM
December 4, 2013
TO: Board of County Commissioners
FR: Herman T. Jones
RE: Software Maintenance Agreements
We will be renewing the software maintenance agreement with New World Systems for the total of $346,717.00, and will be using budget funds for this payment. The renewal period is from December 1, 2013 through November 30, 2014, and covers software for the Shawnee County Sheriff's Office, the. Shawnee County Department of Corrections, the Topeka Police Department, and the Topeka Fire Department.
In the past New World had contracts with each separate entity, and billed the maintenance agreements directly to each entity. The new contract, #C857-2012 approved on 12/17/12, is between the Shawnee County Sheriff's Office and New World Systems, and includes software/maintenance for all agencies. The breakdown for the maintenance agreement is as follows:
Shawnee County Sheriff's Office $182,432.00 Shawnee County Dept of Corrections $ 32,194.00 Topeka Police Department $107,313.00 Topeka Fire Department $ 24,232.00
$346,171.00 The Sheriff's Office will pay New World $346,171.00. We have billed the other agencies for their portion of the maintenance. Upon receipt of their payments, we will reimburse our budget for their portion of the expense.
Please place this on the Monday, December 16, 2013 consent agenda.
Sincerely,
~~r.....,..___ Herman T. Jones . Sheriff .
!Ill New World Systeml ., Tlwl'llbiWSeclorSojlwareCom}xln]
888 W. Big Beaver #600 Troy, MI 48084
(248) 269-1000
Ms. Diana Kobs Shawnee County, KS (Aegis) 320 s. Kansas Ave. Topeka, KS 66603 United States
Subscription billing per the contract executed 12/20/2012
Subscription 12/1/13-11/30/14
Invoice Total
SNSO
DOC
TPD
TFD
'TOTAL
BI010.rpt
Invoice Number 031784
Invoice Date November 19, 2013
PO NUI!Iber Contract 12/20/2012
Project SHA1018-C-12-02-U-01
Page 1 of 1
$182,432.00
$32,194.00
$107,313.00
$ 24,232.00
$346,171.00
Current
Amount
346,171.00
346,171.00
December 11, 2013
Shawnee County Commissioners 200 S.E. ih Street Topeka, Kansas 66603
Shawnee County
Sheriff's Office Sheriff Herman T. Jones Law Enforcement Center
320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641
785-368-2200
Re: Hiring of a Senior Communications Systems Engineer
Cr-
With the retirement of Mr. Stan Blanchard, we have been searching for a qualified _ replacement.
We believe we have found a candidate to replace Mr. Blanchard, who will be starting at Range 30, Step 21, $33.95. This position's salary is included in the Sheriff's 2014 budget.
The candidate that we are considering for the position is the only applicant and has a BA in engineering. He has been employed with Motorola since 1985 and has extensive experience in the electronics and radio field. He has current knowledge in P25 radio systems and helped design our the new system being installed in Shawnee County.
We have consulted with Human Resources Director Jonathan Thummel, who discussed the pros and cons of starting someone at this position in the wage scale.
Please place this on your December 16, 2013 agenda.
Respectfully submitted,
~;;e-~ Herman T. Jone , Shawnee Co( ty Sheriff
TO: Board of County Commissioners
Shawnee County ]) )
AUDIT -FINANCE OFFICE Suite 201, Courthouse
200 SE 7th Street Topeka, KS 66603-3903
FROM: Simon Martinez, Deputy Financial Administrator
RE: Out of State Travel
DATE: December 11, 2013
Please consider for approval the out of state travel request for the Deputy Financial Administrator and Auditor to attend the governmental accounting seminar hosted by Cochran Head Vick & Co. in St. Joseph, MOon December 19,2013
These seminars are designed to present important accounting standards, financial reporting principles, and review and update of recent developments in economic and regulatory issues impacting governmental organizations. There is no registration fee to the County for this seminar.
Thank you for your consideration.
cc: Betty Greiner, Financial Administrator
fax 785-291-4941 phone 785-233-8200 Ext 4305
COCHRAN HEAD VICK & CO., P.A.
& Co
1333 Meadowlark Lane Kansas City, KS 66102 (913) 287-4433 (913) 287-0010 FAX
Other Offices
1251 NW Briarcliff Pkwy
Suite 125
Kansas City, MO 64116
(816) 453-7014
(816) 453-7016 FAX
400 Jules Street
Suite 415
St, Joseph, MO 64501
(816) 364-1118
(816) 364-6144 FAX
6700 Antioch Rd, Suite 460
Merriam, Kansas 66204
(913) 378-1100
(913) 378-1177 FAX
·'
Certified Public Accountants December 2, 2013
Ms. Betty Greiner Financial Administrator Shawnee County, Kansas 200 SE 7th St., Ste 201 Topeka, KS 66603
Dear Betty:
Cochran Head Vick invites you to attend our annual informational seminars on December 1 i 11,
18tl1 and 19 111• These seminars are designed to present important accounting standards, financial
reporting principles, and review and update of recent developments in economic and regulatory issues impacting governmental and not-for-profit organizations. ·
Additional members of your staff are certainly welcome to attend as well.
These seminars are free, and in addition you may earn CPE hours. You may attend any or all of them.
II . : . . ' . . .. December 17 ', 2013, Tuesday- 8:00 a.m. to 5:00 p.m.- Kansas City, MO Governmental Accounting, Financial Reporting and Other Topics
December 1811', 2013, Wednesday-8:00a.m. to 5:00p.m.- Kansas City, MO
Not-for-Profit Accounting, Financhil Reporting 'and Other Topics
December 19th, 2013, ThurSday- 8:00 a.m. to 12:00 p.m. -St. Joseph, MO Not-for-Profit Accounting, Financial Reporting and Other Topics
December 191h, 2013, Thursday -1:00 p.m. to 5:00p.m . ...,. St. Joseph, MO Governmental Accounting, Financ.ial Reporting and Other Topics
Please see the enclosures for: o Biographical information of our presenters • Location: details and-course highlights· • Registration forms
Attendees of our similar seminars in previous years have told us they believed these were very worthwhile days and beneficial to them.
There is still room for more registrants. We hope to hear from you soon.
Very truly yours, . . ' . I .
· . .'
D~:~··· COCHRAN HEAD VICK & CO., P.A.
