bid document and commercial terms · for the supply of 1400 va home ups (microtek) and luminous...

Request for Proposal (RFP)

For Supply and Installation of

Sine wave Home UPS of 1400 VA With battery (tubular) backup

Tender Reference Number 3/2010-11

(Sponsored by: Central Govt., State Govt and Bank of Maharashtra)

HEAD OFFICE : SHIVAJINAGAR, NANDED - 431 602

[02462] 244456, 243368 Fax : 235639 E mail : [email protected]

Bid Document and Commercial Terms

Price of Tender Copy: Rs 4,000/- (Rupees Four Thousand only) (Non-Refundable)

mailto:[email protected]

RFP 3/2010-11 (UPS & BATTERIES)

MAHARASHTRA GRAMIN BANK, HEAD OFFICE: NANDED.

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TENDER NO. 3 / 2010-11

Sealed tenders/quotations are invited from manufacturers, authorized dealers and

suppliers those who have registered under shop act and Central Sales Tax /VAT/MVAT

for the supply of 1400 VA Home UPS (Microtek) and Luminous Tubular Batteries (ILT

18000). The tender document containing all detailed specifications and Tender‟s terms

and conditions is available at Computer Cell of the Bank and on Bank‟s website

www.mahagramin.in

The Request for Proposal (RFP) can be collected from Head Office by paying Rs 4000/-

(non refundable) in cash or Demand Draft in favour of „Maharashtra Gramin Bank,

Nanded‟ payable at Nanded from 26.5.2010 to 9.6.2010 between 1030 hours to 1430

hours on working days and on 10.6.2010 up to 1100 hours.

The bidder can download the tender copy from website www.mahagramin.in. However,

bidders have to pay the amount in cash/DD up to 11:00 hours on 10.6.2010.

Tenders/quotations should be submitted on or before 10-June-2010 up to 1130 hours in

this office. Postal delay will not be entertained.

The right to accept or reject any or all the quotations/tenders from any or all parties

without assigning any reason is reserved.

General Manager

***

http://www.mahagramin.in/



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Bid Details

1. Date of commencement of

sale of Bidding Document

26.05.2010

2. Last date and time for sale

of Bidding Documents

10.06.2010 till 11:00 hrs

3. Last date and time for

receipt Of Bidding

Document

10.06.2010 till 11.00 hrs

4. Date and Time of

Technical Bid Opening

10.06.2010 at 11.30 hrs

5. Date and Time of

commercial bid opening

10.06.2010 at 15.30 hrs

6. Place of opening of Bids Maharashtra Gramin Bank,

Head Office: Shivajinagar,

Nanded- 431602

7. Address for

communication

As above

Tel: (02462) 243368, 9850975643

Fax: (02462) 235639

8. Cost of RFP Rs.4000/-in the form of cash or DD in

favour of Maharashtra Gramin Bank

payable at Nanded. The DD should be

submitted in person at the time of

collection of RFP.

9. EMD Rs.50,000/- in the form of Demand Draft

in favour of Maharashtra Gramin Bank

payable at Nanded. EMD should be

submitted in person at the time of

submission of Tender Application.

10. Contact to Bidders Interested Bidders are requested to contact

on the above address / telephone numbers

in case any clarification is required.

Name of the company, contact person,

Mailing address with Pin Code,

Telephone No., Fax No., Email address,

Mobile No. etc.should be provided for

communication in case of any clarification

from Maharashtra Gramin Bank.

Note: Technical Bids will be opened on due date irrespective of the presence/

absence of the bidders‟ representative.



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1. INTRODUCTION

Maharashtra Gramin Bank came in to existence on 20th

July 2009 after amalgamation of

erstwhile Maharashtra Godavari Gramin Bank and Marathwada Gramin Bank as per the

notification issued by Government of India, Ministry of Finance, Department of Financial

Services ref No F.No. 1/4/2006-RRB(II) dated 20th July 2009 with its head office at

Nanded.

The Bank is sponsored by Bank of Maharashtra. The Board of Directors of the Bank

comprises of members nominated by Government of India, Government of Maharashtra,

RBI, NABARD and Bank of Maharashtra. The share capital of the Bank is contributed by

Government of India, Government of Maharashtra and Bank of Maharashtra in

proportion of 50:15:35.

Bank is rendering the services through Six Regional Offices and 323 branches as at the

end of March 2010.

Sr. Name of the District No. of Branches

1. Aurangabad 28

2. Jalna 26

3. Osmanabad 34

4. Latur 39

5. Nanded 59

6. Parbhani 39

7. Hingoli 22

8. Beed 49

9. Thane 20

10. Pune 2

11. Jalgaon 1

12. Ahmednagar 1

13. Nashik 1

14. Raigad 1

15. Dhule 1

Total 323

The service area of the Bank includes 16 districts covering Nanded, Latur, Beed,

Osmanabad, Parbhani, Hingoli, Aurangabad, Jalna, Pune, Thane, Jalgaon, Ahmednagar,

Nasik, Dhule, Nandurbar and Raigad.

It has a three tier organizational set up consisting of branches, Regional Offices and

Central Office.

The products and services offered by the Bank include demand deposits, time deposits,

working capital finance, term lending, trade finance, retail loans, government business,



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“The Bank” invites technically complete and commercially competitive proposal from

reputed vendors for Supply & Installation of UPS. The offer is for home UPS Sinewave

of capacity 1400VA for different offices and branches of „The Bank”.

2. ELIGIBLE BIDDER

This invitation of Bids is open to all Original Equipment Manufacturers (OEM),

authorized dealers and suppliers those who have registered under shop act and Central

Sales Tax /VAT/MVAT having presence in India provided firms fulfills the minimum

qualification criteria as mentioned in Annexure I.

3. SCOPE OF WORK

To supply, commission, install, test and configure the 1400 VA Home UPS Systems

(Microtek) with Luminous ILT 18000 (24 Volts) at various locations identified by “The

Bank”. The requirement is primarily for branches of “The Bank”. The Batteries and UPS

should be supplied to branches/office of the Bank as shown in ANNEXURE B

The vendor will enter into a rate contract with the Head Office, Nanded for supply of

various equipment as per models, specifications and functionality approved by “The

Bank”. The rates will be valid for a period of 180 days, if not revised earlier. The vendor

will pass on to “The Bank”, the benefit of discounts, if any, announced during any period

in respect of orders placed during that period. The Vendor will also provide the latest

model available, if there is upward revision in the model offered, at no extra cost to “The

Bank”. The accessories required for the equipment should also be specified.

The various infrastructure requirements have to be specified which have to be provided

for commissioning and smooth functioning of the equipment. This will include site

requirements, power, cables, connectors, network cards, ports, environmental conditions,

illumination, etc.

“The Bank” reserves the right to shift the equipment to a suitable location depending

upon the need. The vendor will arrange to shift the equipment and install and commission

the same. UPS/ Batteries should be supplied to any of the Branch/office of the Bank.

Vendor should under take to provide maintenance support to equipment and arrange for

spare parts for a minimum period of 7 years. Comprehensive annual maintenance

contract has to be entered into separately with “The Bank”, for this purpose.

The bidder shall provide support services for 7x24 hrs with 2 hrs response time unless

specified otherwise and also have to execute approved Master AMC Agreement with the

Purchaser without any exception.



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Vendor has to guarantee minimum uptime 99% and should be ready to execute service

level agreement for the same. The vendor has to provide proper evidence to support

their claim of capability to provide service at various locations.

The bidder company should have support of local vendor. The successful bidder shall

ensure the presence of a local engineer/vendor at each district place. The local support

for the service of UPS, Batteries shall be the pre-condition for the award of the

contract through this RFP process.

The Bank Will Not Entertain Any Other Terms And Conditions, Whatsoever, Specified

By The Vendors. If the bid is accepted, vendor will have to supply the list of Service

Support Centers with details of support personnel, contact numbers and their postal

addresses.

4. RELIABILITY

Since the equipment shall be installed at remote sites, the equipment so offered should be

robust and reliable.

“The Bank” is looking for Microtek Home UPS of 1400 VA and Luminous ILT 1800

Batteries (24 Volts). A set of UPS and batteries means 1 UPS of 1400 VA Microtek

Home UPS with 2 Luminous Batteries ILT 18000 model.

5. COST OF BIDDING

The Bidder shall bear all the costs associated with the preparation and submission of its

bid and “The Bank”, hereinafter referred to as The Purchaser, will in no case be

responsible or liable for these costs, regardless of the conduct or outcome of the bidding

process.

6. BIDDING DOCUMENT

The Bidder is expected to examine all instructions, forms, terms and conditions and

technical specifications in the Bidding Documents. Failure to furnish all information

required by the Bidding Documents or submission of a bid not substantially responsive to

the Bidding Documents in every respect will be at the Bidder‟s risk and may result in the

rejection of its bid.

7. AMENDMENT OF BIDDING DOCUMENTS

At any time prior to the deadline for submission of bids, the Purchaser may, for any

reason, whether at its own initiative or in response to a clarification requested by a

prospective bidder, modify the Bidding documents by amendments. Amendment will be

notified in writing or by fax to all prospective Bidders, which have received the Bidding

documents and will be binding on them. In order to provide, prospective Bidders,



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reasonable time to take the amendment into account in preparing their bid, the Purchaser

may, at its discretion, extend the dead line for submission of bids.

8. PERIOD OF VALIDITY

Bids shall remain valid for 180 days after the date of bid opening prescribed by the

Purchaser. A bid valid for shorter period shall be rejected by purchaser as non-

responsive.

In exceptional circumstances, the Purchaser may solicit the Bidders‟ consent to an

extension of the period of validity. The request and response thereto shall be made in

writing or by fax. The Bidder may refuse the request. A bidder granting the request will

not be required nor permitted to modify its bid.

9. BID CURRENCIES

Prices shall be expressed in the Indian Rupees only.

10. BIDDING PROCESS (TWO STAGES)

For the purpose of the present job, a two-stage bidding process will be followed. The

response to the present tender will be submitted in two parts,

1. Technical Bid containing the General Terms and Conditions including

Compliance to Technical Specifications and

2. Commercial Bid containing the Commercial Bid.

The bidder will have to submit the Technical Bid and Commercial Bid Portion of the

Bids separately, duly superscripting “TENDER FOR UPS Systems” and “TECHNICAL

BID” or “COMMERCIAL BID” as the case may be.

TECHNICAL BID will also contain the Bidders information in the format given in

Annexure-II. TECHNICAL BID will NOT contain any pricing or commercial

information at all.

In the first stage, only TECHNICAL BID will be opened and evaluated. Those bidders

satisfying the technical requirements as determined by “the Bank”and accepting the terms

and conditions of this document shall be short-listed. Under the second stage, the

COMMERCIAL BID of only those bidders, whose technical bids are responsive, will be

opened.

The bid shall be typed or written in indelible ink and shall be signed by the Bidder or a

person duly authorized to bind the bidder to the contract. The authorization shall be

indicated by written power of attorney accompanying the Bid. All pages of the bid

except un-amended printed literature shall be initialed by the person or persons signing



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the Bid. The bid shall contain no interlineations, erasures or over writing except as

necessary to correct errors made by the Bidder, in which case such corrections shall be

initialed by the person or persons signing the bid. The bidder should quote the price for

each item required by the supplier.

The Bank shall have the right to reject the documents that do not comply with the

instructions as above.

11. BID EARNEST MONEY

Bidder has to submit the BID EARNEST MONEY of Rs.50,000/-(Rs. Fifty thousand

only) (refundable) in a separate envelope, in the form of Demand Draft favoring

MAHARASHTRA GRAMIN BANK payable at Nanded which shall be handed over at

the time of submission of Tender Documents. E.M.D. amount will be refundable after 90

days without interest from the date of opening of the quotation.

The Bank shall have the right to reject the documents that do not comply with the

instructions as above.

12. SUBMISSION OF BIDS

The bidders shall duly seal each envelope and the sealed bids should be addressed to

purchaser at the following address

The General Manager

Maharashtra Gramin Bank,

Head Office, Shivajinagar,

Nanded – 431602.

13. DEADLINE FOR SUBMISSION OF BIDS

Bid must be received by the Purchaser at the address specified in Bid Document not later

than the specified date and time as specified in Bid Document. In event of the specified

date for submission of bids being declared a holiday for the Purchaser, the bids will be

received up to appointed time on next working day.

14. LATE BIDS

Any bid received by the Purchaser after the deadline for submission of bid prescribed by

the purchaser will be rejected and/or returned unopened to the Bidder, if bidder desires.

The discretion of returning the Tender Documents, if received late, shall rest with the

Bank and not the Bidders, please note.



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15. MODIFICATION AND/OR WITHDRAWAL OF BIDS

The bidder may modify or withdraw its bid‟s submission, provided that written notice of

the modification or withdrawal is received by the purchaser prior to the deadline

prescribed for submission of bids.

The Bidders‟ modification or withdrawal notice shall be prepared, sealed, marked and

delivered in accordance to the provision of para “Submission of Bids”, with the envelope

additionally marked “MODIFICATION” or “WITHDRAWAL” as appropriate. The

withdrawal notice may also be sent by fax but followed by a signed confirmation copy,

post marked not later than the deadline for submission of bids.

No bid may be modified after the deadline for submission of bids.

No bid may be withdrawn in the intervening period between deadline for submission of

bids and expiration of period of bid valiity specified by the bidder in the submitted bid.

No bidder shall be allowed to withdraw the bid, if bidder happens to be successful bidder.

16. CONTENTS OF DOCUMENTS TO BE SUBMITTED

The bidder shall submit the following documents:

Documents required in Technical Bid (Sealed Cover)

1. Supporting documents in respect of minimum qualification criteria as per

Annexure – I , Schedule 1 and Schedule 2.

2. Bidders Information as per format as per Annexure – II

3. Acceptance of the terms and conditions and compliance of Technical

specifications as contained in Annexure – III

4. Annexure - IV

5. ISO Certification document.

6. Last three years audited balanced sheet and profit and loss account statement.

7. Any other document indicating the feature of the product. Document required in

Commercial Bid (Sealed cover) Annexure-A1, A2

8. Power of attorney authorizing a person to sign on behalf of firm/company.



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17. BID OPENING AND EVALUATION

The purchaser will open the bids, in the presence of Bidders‟ representative who choose

to attend, at the time and date mentioned in Bid document at the address mentioned in

para “Submission of Bids”.

The bidders‟ representatives who are present shall sign register evidencing their

attendance. In the event of the specified date of bid opening being declared a holiday for

purchaser, the bids shall be opened at the appointed time and place on next working day.

The commercial bid shall be opened in the presence of Bidders‟ representative on the

same day at 1530 hrs, whose bids are considered as responsive as per the technical and

other qualification criteria as underlined in the bid document. On the due date mentioned

in the Bid Document the documents shall be opened even if the bidder is not present.

There can be a possibility of rejection of the Tender Documents also, which discretion

shall rest on the Bank. L-1 will be decided on total cost of ownership (TCO) as per

Annexure „A1‟. It will not be binding on the bank to disclose item wise prices to vendors.

It is not binding on the Bank to purchase from lowest quoted vendor.

18. CLARIFICATIONS OF BIDS

To assist in the examination, evaluation and comparison of bids the purchaser may, at its

discretion, ask the bidder for clarification and response which shall be in writing and no

change in the price or substance of the bid shall be sought, offered or permitted.

19. PRELIMINARY EXAMINATION

The Purchaser will examine the bids to determine whether they are complete, whether

any computational errors have been made, whether required information have been

provided as underlined in the bid document, whether the documents have been properly

signed, and whether bids are generally in order. Bids from agents without proper

authorization from the manufacturer as per authorization form shall be treated as

non- responsive.

Arithmetical errors will be rectified on the following basis. If there is a discrepancy

between unit price and the total price that is obtained by multiplying the unit price and

quantity, the unit price shall prevail and total price shall be corrected. If the supplier does

not accept the correction of the errors, its bid will be rejected. If there is discrepancy

between words and figures, the amount in the words will prevail. The bid determined as

not substantially responsive will be rejected by the purchaser and may not be made

responsive by the bidder by correction of the non-conformity.

The purchaser may waive any minor informality or non-conformity or irregularity in a

bid, which does not constitute a material deviation, provided such waiver does not

prejudice to affect the relative ranking of any bidder.



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20. CONTACTING THE PURCHASER

Any effort by bidder to influence the purchaser in the purchaser‟s bid evaluation, bid

comparison or contract award decision may result in the rejection of the Bidders‟ bid.

21. PURCHASER‟S RIGHT TO ACCEPT OR REJECT ANY BID OR ALL BIDS

The purchaser reserves the right to accept or reject any bid and annul the bidding process

and reject all bids at any time prior to award of contract, without thereby incurring any

liability to the affected bidder or bidders or any obligation to inform the affected bidder

or bidders of the ground for the purchaser‟s action. The purchaser reserves the right to

purchase UPS from one vendor and batteries from another vendor or all equipments from

one vendor.

22. SIGNING OF CONTRACT

The successful bidder(s) shall be required to enter into a contract with “The Bank”,

within 7 days of the award of the tender or within such extended period as may be

specified on the basis of the Tender Document, the Tender of the successful bidder, the

letter of acceptance and such other terms and conditions as may be determined by the

Bank to be necessary for the due performance of the work in accordance with the Bid and

the acceptance thereof, with terms and conditions which shall be contained in a

Memorandum of Understanding to be signed at the time of execution of the Form of

Contract. The rate contract will be valid for 180 days, unless terminated by the bank

before that date.

23. TECHNICAL INSPECTION AND PERFORMANCE EVALUATION

“The Bank” reserves its right to carry out a technical inspection and performance

evaluation (bench-marking) of UPS and Batteries.

23.1 Pre-Dispatch/Delivery Inspection (PDI)

At the discretion of the Bank, “The Bank” and/or its nominated consultant will carry out

factory/pre-dispatch/delivery inspection of UPS and Batteries before the dispatch to “The

Bank”. If “the Bank” feels that the quoted UPS and batteries does not meet the

requirement of the Bank, vendor will have to replace the UPS and batteries with the new

UPS and batteries with specifications that meets the working specifications as mentioned

by the Bank, at no extra cost to the Bank. The Bank reserves the right to reject UPS and

batteries, if fails in PDI and EMD will be forfeited. The cost of PDI will be borne by the

Bank.

23.2 Completeness of Installation

The installation will be deemed as incomplete if any component of the UPS, batteries,

etc., or any documentation/media is not delivered or is delivered but not installed and/or

not operational or not acceptable to “The Bank” after acceptance testing/examination.



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In such an event, the supply & installation will be termed as incomplete and it will not be

accepted and warranty period will not commence. The entire set will be accepted after

complete commissioning of equipment and satisfactory working of the entire equipment

for a minimum period of 10 days.

23.3 Order Cancellation

“The Bank” reserves its right to cancel the order in the event of one or more of the

following situations:

1. Delay in delivery beyond the specified period for delivery.

2. Delay in installation beyond 12 weeks from the date of purchase order.

3. Serious discrepancy in UPS and/or Batteries noticed during the pre-dispatch/

delivery factory inspection.

In addition to the cancellation of purchase order, “The Bank” reserves the right to

appropriate the damages from the earnest money deposit (EMD) given by the bidder.

24. GOVERNING LAW AND DISPUTES (Applicable in case of successful bidder

only)

All disputes or differences whatsoever arising between the parties out of or in relation to

the construction, meaning and operation or effect of these Tender Documents or breach

thereof shall be settled amicably. If, however, the parties are not able to solve them

amicably, the same shall be settled by arbitration in accordance with the applicable Indian

Laws, and the award made in pursuance thereof shall be binding on the parties. The

Arbitrator/Arbitrators shall give a reasoned award. Any appeal will be subject to the

exclusive jurisdiction of courts at Nanded.

The vendor shall continue work under the Contract during the arbitration proceedings

unless otherwise directed in writing by the Bank or unless the matter is such that the work

cannot possibly be continued until the decision of the arbitrator or the umpire, as the case

may be, is obtained. The venue of the arbitration shall be Nanded.

25. USE OF CONTRACT DOCUMENTS AND INFORMATION

The supplier shall not, without the purchaser‟s prior written consent, make use of any

document or information provided by Supplier in Bid document or otherwise except for

purposes of performing contract.

26. PATENTS RIGHTS

The supplier shall indemnify the purchaser against all third party claims of infringement

of patent, trademark or industrial design rights arising from use of the Goods, or any part

thereof in India.



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The supplier shall, at their own expense, defend and indemnify the Bank against all third

party claims or infringement of intellectual Property Right, including Patent, trademark,

copyright, trade secret or industrial design rights arising from use of the products or any

part thereof in India or abroad.

The supplier shall expeditiously extinguish any such claims and shall have full rights to

defend it there from. If the Bank is required to pay compensation to a third party resulting

from such infringement, the supplier shall be fully responsible thereof, including all

expenses and court and legal fees.

The Bank will give notice to the Supplier of any such claim without delay, provide

reasonable assistance to the Supplier in disposing of the claim, and shall at no time admit

to any liability for or express any intent to settle the claim.

27. ASSIGNMENT

The supplier shall not assign, in whole or in part, its obligations to perform under the

contract, except with the Purchaser‟s prior written consent.

28. DELAYS IN THE SUPPLIER‟S PERFORMANCE

Delivery of the goods and performance of the Services shall be made by the supplier in

accordance with the time schedule specified by purchaser. Any delay in performing the

obligation by the supplier will result in imposition of liquidated damages and/or

termination of rate contract for default.

29. LIQUIDATED DAMAGES

If supplier fails to deliver any or all goods or perform services within stipulated time

schedule, the purchaser shall, without prejudice to its other remedies under the rate

contract, deduct from the ordered price, as liquidated damages, a sum equivalent to 1% of

the price for each week of delay until actual delivery of the goods or until the cancellation

of order. The purchaser has right to cancel the order in case delivery/services not effected

within stipulated time schedule. The purchaser is entitled to withhold (deduct) from the

purchase price or any other amount which is due to supplier from this contract.

If the bidder is unable to rectify the problem associated with UPS and batteries within 24

hours of complaining the problem, it will have to mandatorily provide stand-by UPS and

batteries for branch function. The standby equipments shall be of the same configuration

or higher configuration. The stand-by equipment shall be removed by the bidder, once the

original equipment are addressed to the satisfaction of the Bank. No additional cost shall

be charged by the vendor for providing stand-by equipment.

In case bidder fails to meet the above standards of maintenance, there will be a penalty of

Rs 1000/- per day for UPS / batteries.



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Annexure-I

PRE QUALIFICATION FOR VENDORS SUPPLYING UPS SYSTEMS

The minimum qualification criteria for the firms are as under-

1. The bidder should have presence throughout Maharashtra and should be engaged

in business at least for 5 years. The company should have supplied the

UPS/batteries to Nationalised Banks/RRBs. A letter to that effect from the Bank

should be provided along with bid.

2. The bidder should be the Original Equipment Manufacturer (OEM) or authorized

dealer or supplier those who have registered under shop act and central sales tax

/VAT/MVAT.

3. Turn over of the firm should have been minimum Rs.2 crores in the last financial

year i.e. 2009-10 and OEM‟s authorized Partners should have minimum Rs.20

lakh in the last financial year 2009-10.

4. The bidder should have exclusive support infrastructure for maintenance of their

terms in all the major cities in Maharashtra and be able to provide and maintain

equipment supplied through their competent support engineers in all these cities.

The vendor should have their own support offices or residential engineers at least

at district places in Maharashtra.

5. The bidder should be able to provide efficient and effective support at all Centres,

so as to meet 7x24 hrs service support with 2 hrs response time – A commitment

to this effect should be furnished. Supplier should have local service support.

6. Company should be ISO-9001, ISO14001 certified



15

Schedule 1: Compliance of eligibility criteria

Sr.No. Eligibility criteria Details of

documentary

proof in support of

the criteria

Whether

complied

Yes / No

1. The Bidder should have presence

throughout Maharashtra and

should be engaged in business at

least for 5 years. The company

should have supplied the

UPS/batteries to Nationalised

Banks or RRBs. A letter to that

effect from the Bank should be

provided along with bid.

2. The bidder should be the Original

Equipment Manufacturer (OEM)

or authorized dealer or supplier

those who have registered under

shop act and central sales tax

/VAT/MVAT.

3. Turn over of the firm should have

been minimum Rs.2 crores in the

last financial year and OEM‟s

authorizes Partners should have

minimum Rs.20 lakh in the last

financial year

4. The vendor should have their own

support offices or residential

engineers at least at district places

in Maharashtra.

6. Company should be ISO-9001,

ISO14001 certified.



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Schedule 2:

Format of implementation certificate from bankers

(in the letter head of the Bank)

Date:

To,

The General Manager,

Maharashtra Gramin Bank,

Head Office,

Shivajinagar,

Nanded – 431602

Dear Sir,

Our Bank has been using the UPS detailed hereunder:-

Sr

No

Details As prevailing in our Bank

1 Sine wave UPS 1400VA with battery back

up (tubular) battery backup

UPS make & model :

Battery make & model:

2 UPS supplied by

3 Whether UPS working satisfactorily for last 3

years

4 Whether support from vendor satisfactory?

Authorized Signatory with Bank‟s Seal



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Annexure-II

Please give brief financial particulars of your firm for the last 3 years (2008 to 20109)

along with the volume of business handled. (The information will be kept confidential)

UPS /business

Sr. Year

Net Profit

(In Crs.)

Total Turnover

(in crores)

Revenue earned

(UPS business)

1 2007-08

2 2008-09

3 2009-10

Signature Date:

Seal of Company

Bidders Information

Name

Constitution

Address

Names & Addresses of the

Partners if applicable

Contact Person(s)

Telephone

Fax

e-mail

Number of years of

experience in UPS business



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Annexure III

TECHNICAL SPECIFICATION FOR SINE WAVE UPS 1400 VA (MICROTEK)

WITH BATTERY (TUBULAR ) LUMINOUS ILT 18000 BACKUP

DC voltage For 1400VA - 24 volts

Make (to be provided by the

bidder)

Rating VA at 0.8 power factor

Input Voltage Range 150V to 290V

Input Frequency Range 46 to 56 HZ

Phase Single phase

Input Power Factor 0.80 to Unity

Output Voltage Range 230V +/- 2 %( both for load and supply variations)

(BaseVoltage adjustable)

Output Frequency 50 Hz +/- 0.1% (Constant frequency Output)

Waveform (Output) Sinewave form with TDH less than 3%

Power factor output 0.8

Sound level < 45 db @ 1 Meter

Transient response Less than 40 MS for 0 to 100% step load change.

Minimum metering/

Indication required

1. Backup available (Time for which backup

available say next 10 Min.)

2. Battery low audio alarm

3. Output OK indicator

4. Input/Output voltage meters

5. Load Utilization Indicator

6. UPS on Mains/Battery

Inverter efficiency Greater than 90%

Communication Interface RS 232/UTP port for software interface

Size As compact as possible. Pl. state size

UPS type Sine wave (to act as power conditioner as well as Backup)

Inverter technology Switch mode (PWM)

Battery charger Current limited, maximum voltage equal to 2.33 V/Cell.

Maximum charging Current Vendor to specify (Not to exceed 10% of Battery

Capacity)

Nominal DC Bus of UPS Vendor to specify.

Battery type Tubular

Battery make Luminous ILT 18000

Overload capacity 100% for continuous time

110% for 10 min

125% for 1 min



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No. of UPS and batteries required :

Particulars No of UPS

required

No. of Batteries required

1400 VA sine wave

Home UPS (Microtek)

with battery back up

(tubular) Luminous ILT

18000 model

55 110 (130+ AH)

The Bank has right to alter the quantities to be purchased.

All units supplied can be tested for the following:-

1. UPS will be connected to a full bulb load and operated with mains disconnected at

any time during a period of 3 yrs from date of purchase.

2. Output voltage to be within 230 +/- 2% during the above backup time.

We undertake to supply the UPS systems confirming to above specifications.

Signature and Seal of Bidder:

1. The bidder should provide a compliance statement for all the above specification

of technical requirements against each item.

2. All relevant product information such as user manuals, technical specifications

sheet etc should be submitted along with the offer. Failure to submit this

information along with offer could result in disqualification of the bid.

3. The bidder should mention price detail for all the above specification against each

item.

4. The bidder should quote AMC rate separately as given in terms and conditions.

See Clause 13 and 14 of ANNEXURE “A2”



20

Annexure IV

To,

The General Manager

Maharashtra Gramin Bank

Head Office: Shivajinagar,

Nanded- 431 602

Sir,

Reg.: Our bid for supply and installation of SINE WAVE home UPS of 1400 VA

(Microtek) with Tubular Battery backup (Luminous ILT 18000).

We submit our Bid Document herewith.

We understand that you are not bound to accept the lowest or any bid received by you,

and you may reject all or any bid.

If our Bid for the above job is accepted, we undertake to enter into and execute at our

cost, when called upon by the purchaser to do so, a contract in the prescribed form.

Unless and until a formal contract is prepared and executed, this bid together with your

written acceptance thereof, shall constitute a binding contract between us.

If our bid is accepted, we are to be jointly and severally responsible for the due

performance of the contract.

You may accept or entrust the entire work to one vendor or divide the work to more than

one vendors without assigning any reason or giving any explanation whatsoever. Vendor

means the bidder who is decided and declared so after examination of commercial bids.

The names of shortlisted bidders after the completion of first stage (Technical Bid), and

the same of successful bidder to whom the contract is finally awarded after the

completion of second stage (Commercial Bid), shall be conveyed telephonically.

Dated at____________this _______________day of __________2010.

Yours faithfully,

For______________________

Signature:_______________

Name:___________________



21

Annexure – “A1”

COMMERCIAL OFFER FOR SUPPLY OF UPS SYSTEMS :-

VENDOR‟S NAME :-

SINE WAVE HOME UPS (1400 VA, Microtek) with battery backup (tubular),

Luminous ILT 18000

Amount in Rs.

DESCRIPTION 1400 VA Sine wave Home

UPS (microtek)

Battery Luminous

ILT 18000 (130+AH)

PRICE

VAT

A Sub total

B.Installation charges

C. Freight

D. Other Expenses

(Enclose details)

I. Total (A to D)

Q.Quantity 55 110

II.Total price (I multiplied by Q)

Total Cost of ownership (TCO) =

Particulars Quantity Amount / quantity Total

1400 VA sine wave UPS 55

130+ AH Luminous ILT

18000 batteries

110

Total

Please Note :

The offer must be submitted strictly in the above format. However, commercial terms and

conditions may be submitted as enclosures. The prices should be inclusive of all taxes,

duties and statutory levies except Sales Tax /VAT /Octroi/ Entry Tax.

The Bank has right to alter the no. of quantities required without assigning any reason for

the same.

For______________________

Signature:_______________

Name:___________________



22

ANNEXURE-“A 2”

Commercial Terms and Conditions are as under:-

1. DELIVERY TIME :

3 weeks from the date of order.

2. PAYMENT TERMS :

90% ON INSTALLATION or 15 DAYS OF DELIVERY, in case installation is

delayed due to Bank

10% ON INSTALLATION, on submission of Bank Guarantee valid up to

warranty period of equal amount.

All expenses towards insurance of the equipment, till the UPS system is installed

at the bank shall be borne by the vendor. The vendor shall, however, arrange for a

maximum insurance of 60 days after delivery, in case installation is delayed due

to the Bank SIX weeks from the date of order.

3. PENALTY FOR LATE DELIVERY

A penalty of 1% of purchase order amount per week of delay in supply of UPS /

batteries after 4 weeks of acceptance of order will be charged.

4. Bank may inspect/test the equipment at vendors manufacturing

facilities/installation in order to ascertain that it conforms to stipulated

specifications.

5. The prices should be inclusive of all taxes, duties and statutory levies except Sales

Tax /VAT/ Octroi/ Entry Tax, wherever applicable, (on actual basis) which shall

be paid by the bank on production of relevant documents. Road permit shall be

arranged by vendor wherever applicable. Bank may only give assistance by

signing related documents/ forms etc.

6. Vendor shall ensure that UPS and Batteries units supplied to the Bank are exactly

as per specifications indicated in order /vendor‟s quotations and they shall be fully

responsible for these in case of any dispute arising at any stage.

7. Requirements of installation such as power distribution points from mains power

supply, any civil works for conducting etc., suitable well ventilated space for

batteries/UPS shall be assessed by vendor and these requirements have to be

intimated to the concerned offices within a week of date of order. Vendor shall

guide/assist the offices in finalizing such requirements as considered necessary for

installation of UPS.



23

8. Vendor shall have to indemnify the Bank against any loss/expenditure incurred or

any disputes/claims from anybody for having used/using patented designs in their

hardware. Any patented design used in UPS equipment shall be under

manufacturer‟s license agreements and a copy of such agreement authorizing the

vendor to manufacture the patented designs shall be given to the Bank.

9. Vendor shall arrange for copies of Manual of Instructions for

operating/maintaining their equipment. Vendor would include in above mentioned

manual single in line and block schematic diagram of the UPS system, detailed

electrical circuit diagram/wiring details along with the detailed list of components

etc.

10. The vendor shall furnish Indemnity bond for providing adequate

maintenance/service support for their UPS during both warranty and post

warranty periods (of minimum 7 years) failing which bank shall have the right to

proceed against the vendor for damage legally or otherwise. Vendor would

provide substitute UPS equipment if UPS installed in the Bank‟s office(s) /

branches is to be taken to their workshop for any repairs etc.

11. PENALTY FOR DELAYED MAINTENANCE SERVICE UNDER AMC

(i) AT SITES WHERE LOCAL ENGINEER IS POSTED

UPS shall be repaired within four hour (six hour if batteries are also required

to be checked) of registration of complaint. For time taken beyond 4 hours

there should be penalty of 1% per hour of AMC charges.

In cases of transformer going bad or damage to UPS time required will be two

days for Local sites.

(ii) AT SITES WHERE COMPANY HAS NO SERVICE STATION OR LOCAL

ENGINEER

At such sites UPS shall be repaired within four hour (six hours if batteries are

also required to be checked) + travel time after receipt of complaints. For any

delay beyond this time, penalty shall be 1% per hour of AMC charges.

In cases of transformer going bad or damage to UPS time required will be

three days for outstation sites.

Amount of penalty as per above clauses will be recovered/adjusted while

making payment at the next renewal of AMC payment/charges in respect of

all UPS covered under the maintenance contract. In case of non renewal of

AMC, the penalty or damages as the case may be shall be recovered from the

company and company undertake to pay the amount immediately after

demand from the Bank.



24

12. The UPS supplied shall be under a comprehensive warranty of 24 months and

Batteries for 18 Months (as per rate chart) respectively from the date of

installation in the bank‟s office/Branch. During the period of warranty the vendor

shall in addition to attending to our calls for repairs/maintenance, conduct

preventive maintenance and no charges shall be payable for such UPS/battery

maintenance, including parts replaced or requiring replacement. Vendors shall

also furnish a separate guarantee card issued by battery manufacturers for set of

battery supplied by them.

13. After the expiry of warranty period, the bank may, at its discretion, enter into all

inclusive annual maintenance contracts with the vendor for maintenance service

and repairs of UPS, Charges for the contract shall not be more than 8 % on the

cost of Tender only.

14. SERVICE TO UPS SYSTEM UNDER AMC: UPS Vendor shall confirm that

they will service the UPS system and provide spares for a minimum period of

seven years.

15. PENALTY IN CASE OF FAILURE OF UPS SYSTEM DURING TESTING : In

case during testing UPS system fails to meet specification, this shall attract

penalty ranging up to the cost of UPS system at the discretion of Bank.

16. The bank reserves its right to cancel the whole/or part of the order without

assigning any reasons thereon and no damages/claims/payments shall be payable

by the bank in lieu thereof.

17. Arbitration:

All questions, disputes or differences arising under and out of, or in connection

with the contract, shall be referred to two Arbitrators: one Arbitrator to be

nominated by the Bank and the other to be nominated by the vendor. In the case

of the said Arbitrators not agreeing, then the matter will be referred to an umpire

to be appointed by the Arbitrators in writing before proceeding with Resolution of

Disputes.

“The Bank” and the vendor shall make every effort to resolve amicably, by direct

informal negotiation, and disagreement or dispute arising between them under or

in connection with the contract. If after thirty days from the commencement of

such informal negotiations, “the Bank” and the vendor are unable to resolve

amicably a contract dispute, either party may require that the dispute be referred

for resolution by formal arbitration. The award of Arbitrators, and in the event of

their not agreeing, the award of the umpire appointed by them shall be final and

binding on the parties. The venue and jurisdiction of the arbitration shall be at

Nanded.

Signature and seal of the Company:



25

ANNEXURE B

LIST OF BRANCHES / OFFICES OF THE BANK WHERE HOME UPS SET

IS TO BE SUPPLIED / INSTALLED

Sr.

No.

Name of the

Branch

/Office

Taluka District

Phone No. Branch

Code No.

1. 2. 3. 4. 5. 6.

1. Digras Kandhar Nanded 2466-260025 4113

2. Islapur Kinwat Nanded 2469-244040 4101

3. Karadkhed Degloor Nanded 2463-264258 4123

4. Kuntur Naigaon Nanded 2465-268604 4126

5. Chandola Mukhed Nanded 2461-245254 4111

6. Jahur Mukhed Nanded 2461-244416 4116

7. Talni Hadgaon Nanded 2468-273369 4147

8. Tamloor Degloor Nanded 2463-269019 4148

9. Barbada Naigaon Nanded 2465-268397 4106

10. Gadga Naigaon Nanded 2465-264204 4114

11. Jamb Mukhed Nanded 2461-242172 4118

12. Lohgaon Biloli Nanded 2465-266551 4129

13. Wai Bazar Mahur Nanded 2460-264836 4152

14. Pethwadaj Kandhar Nanded 2466-261386 4141

15. Ambulga Nilanga Latur 2384-267233 4301

16. Bori (Latur) Latur Latur 2382-260688 4308

17. Kasar

Balkunda

Nilanga Latur 2384-266751 4321

18. Chincholi

Pan


19. Aurad

Shahajani


20. Andhori Ahmadpur Latur 2381-278342 4302

21. Kadepur Renapur Latur 2382-207208 4320

22. Turori Omerga Osmanabad 2475-254277 4431

23. Aloor Omerga Osmanabad 2475-264049 4401

24. Naichakur Omerga Osmanabad 2475-255779 4419

25. Atnur Jalkot Latur 2385-271333 4305

26. Borul Deoni 2385-262340 4309

27. Nagalgaon Udgir 2385-234550 4328

28. Nalgir Udgir 2385-263017 4329

29. Wanjarwada Jalkot 2385-272732 4335

30. Hali Udgir 2385-264037 4315

31. Wadhona Udgir 2385-268273 4332



26

Sr.

No.

Name of the

Branch /Office

Taluka District Phone No. Branch

Code No.

1. 2. 3. 4. 5. 6.

32. Anandnagar

Osmanabad

O‟bad Osmanabad 2472-224730 4435

33. Osmanabad O‟bad Osmanabad 2472-223418 4420

34. Wagholi O‟bad Osmanabad 2472-244500 4432

35. Salgara Tuljapur Osmanabad 2471-263285 4424

37. Jalkot (o‟bad) Tuljapur Osmanabad 2471-250509 4407

38. Anala Paranda Osmanabad 2477-286348 4402

39. Para Washi Osmanabad 2478-271524 4421

40. Ranisawargaon Gangakhed 2453-266290 4236

41. Akhada

Balapur

Kalamnuri Hingoli 2455-242513 4231

42. Sirsam Hingoli Hingoli 2455-232037 4244

43. Chudawa Purna 2452-258220 4209

44. Digras (H) Hingoli Hingoli 2456-249124 4210

45. Ambachondi Basmat Hingoli 2454-242215 4202

46. Nandurghat Kaij Beed 2445-231506 4527

47. Chincholi Mali Kaij 2445-235501 4508

48. Kuslmab Patoda 2444-244169 4524

49. Dongarkini Patoda 2444-248481 4513

50. Pimpla Ashti 2441-243797 4534

51. Umapur Georai 2447-257056 4521

52. Deola Wadwani Beed 2443-271617 4509

53. Dhamangaon Ashti 2441-236693 4510

54. Chaklamba Georai 2447-258163 4507

55. Kolgaon Georai 2447-203510 4523

***