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Watershed Development DepartmentGovernment of Karnataka

7th Floor, KHB Annex, Cauvery Bhavan, Bangalore-560009

Telephones: 080- 22100659 Fax: 080- 22100665

REQUEST FOR PROPOSAL(RFP NO: WDD/IWMP/RFP-NGO/2014-15)

FOR“Providing NGO Services for Social Mobilization under

Batches V and VI of the Integrated Watershed Management Programme (IWMP)Being implemented by

The Watershed Development Department in Karnataka State”

DirectorWatershed Development Department

7th Floor, KHB Annex, Cauvery Bhavan, Bangalore-560 009

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CONTENTS

SECTION DESCRIPTION PAGE NO

Section I Letter of Invitation 3-13

Section II Information to Consultants (ITC) 14-21

Data Sheet – Information to Consultants 22-67

Section III Technical Proposal – Standard Forms 26-44

Section IV Financial Proposal – Standard Forms 45-49

Section V Terms of Reference 50-67

Section VI Contract for Consultant’s Services 68-90

I Form of Contract 68-74

II General Conditions of Contract 75-84

III Special Conditions of Contract 85-89

IV Appendices 90

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SECTION 1. LETTER OF INVITATION

RFP NO: WDD/IWMP/NGO/RFP/2014-15 Date:31-10-2014

1. The Director, Watershed Development Department, Government of Karnataka, 7th

Floor, KHB Annex, Cauvery Bhavan, Bangalore-560009, invites proposals on behalf of Chief Executive Officer, State Level Nodal Agency & Commissioner, Watershed Development Department for “Providing NGO Services for Social Mobilization under V & VI Batches of Integrated Watershed Management Programme (IWMP) being implemented by the Watershed Development Department in Karnataka State”. Details on the services to be provided are given in the Terms of Reference.

2. The following Consultants/NGOs have been shortlisted through EoI,

Sl. No. Name of the NGO Bid No.

1 MD SHAFIUDDIN ( SAHAYOG VOLUNTARY DRGN ) BIDAR B962487

2

VENKATARAMASWAMY . (NAVACHAITANYA URBAN AND RURAL DEVELOPMENT SOCIETY ) SHIDLAGHATTA KOLAR

B962519

3

HOLIYAPPA FAKKIRAPPA AKKI (NAVODAYA EDUCATIONAL AND ENVIRONMENT DEVELOPMENT SERVICE-NEEDS )

B962560

4VENKATESH NAIK ( SAHYADRI COMMUNITY DEVELOPMENT AND WOMEN EMPOWERMENT SOCIETY )

B962651

5 Ramchandra V Sherikar ( PRAWARDA ) B962690

6G UMESH ( SURABHI INSTITUTE FOR INTEGRATED HUMAN WELFARE DEVELOPMENT R )

B962698

7 INDUDHARA ( MANASA GRAMINABHIVRUDDI SAMSTHE ) B962864

8

RAMESH SHIVANAGOUDA PATIL ( INTEGRATED RURAL AND AGRICULTURAL DEVELOPMENT SOCIETY )

B963005

9

RAVIKUMAR S H ( SAJJALA SRI SAMAGRA KRISHI ADHYANA MATTU GRAMIN ABHIVRUDDHI SAMSTHE )

B963017

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Sl. No. Name of the NGO Bid No.10

VITHAPPA SHIVAPPA DODDAMANI ( INSTITUTE FOR STUDIES ON AGRICULTURE AND RURAL DEVELOPMENT )

B963106

11 C NARASIMHA MURTHY ( ABHIVRUDDI ) B963123

12

MAHANTESH ADAPPA AGASIMUNDIN ( BIJAPUR INTEGRATED RURAL DEVELOPMENT SOCIETY...... )

B963356

13SUGURAYYASWAMI ( GRAMEENA MAHILA ABHIRUDDHI SIKSHANA SAMSTE )

B963402

14 T KRUPA ( SAHARA ) B963613

15T L SUKANYA ( KALPARUKSHA URBAN AND RURAL DEVELOPMENT SOCIETY )

B963955

16 H B KUMAR ( SHUBHODAYA SEVA SAMSTHE REGISTERED ) B963959

17 SUDARSHAN S K ( SAMUDAYA ) B963974

18M N VEERABHADRAIAH ( CURDS-CENTER FOR URBAN AND RURAL DEVELOPMENT SOCIETY )

B964203

19

Krishnegowda C D Sri Maruthi Rural Development FoundationKunigal, Tumkur

B964295

20Duggattimath Shivakumar C ( NAVAJYOTHI INSTITUTE FOR SELF HELP AND RURAL DEVELOPMENT )

B964345

21

Kantharaj B H Arkavathi Rural Development And Training Society Bangalore

B965011

22

VEERA BHASKAR S H ( MULTY PURPOSE ORGANISATION FOR TRAINING HEALTH EDUCATION AND REHABITATION )

B965340

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Narendra Deo Tiwari OUTREACH Bangalore

B965541

24

Anjappa Huligeshi Marss K Organization For Social DevelopmentDavangere

B966738

25Veerupaxi B Beligatti ( SWAMI VIVEKANANDA SAMAJ SEVA SANSTHE )

B966991

26GANESH PANDURANG SHETTI ( HINDULIDA GUDDAGADU JANARA VIKASA SANGHA )

B967519

27 K A CHENGAPPA ( BHAGEERATH ) B967765

28MALLIKARJUN S SANMUKA ( HUMAN INTEGRATED DEVELOPMENT ASSOCIATION )

B968431

29Sheshappa H SPEECHHolalkere, Chitradurga

B969387

30 SHANKARPATIL B G ( SRI MAITRI ASSOCIATION ) B969388

31G N SIMHA ( RURAL ENVIRONMENTAL AWARENESS AND COMMUNITY HELP )

B969586

32N HARIPRASAD ( Rajiv Gandhi Economic Welfare And Rural Development Society )

B969809

33

PRABHUGOUD A PATIL ( RURAL ECOLOGICAL AND AGRO DEVELOPMENT INSTITUTE INDIA READI INDIA )

B970194

34SHASHIDHAR BEVINGIDAD ( CHAITANYA URBAN AND RURAL DEVELOPMENT SANSTHE )

B970291

35 H BASAVARAJ ( SARVODAYA MEMORIAL FOUNDATION ) B970399

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H P Dharanesha Gowda Grameena Yojana Abiruddi Trust Sri Ranganatha College Campus Upstairs, Old Post Office Road,Sira Town, Tumkur DistrictPin-572 137

Sira, Tumkur District

B3970495

37

Daneshwari Sharanayya Gram Kiran Seva Samsthe Kanthi Nivasa, Vivekananda NagarKhuba PlotGulbarga District

B970691

38Shamshuddin D Balegar Vanasiri Rural Development Society Ranebennur Taluk , Haveri District

B3970968

39WOMEN LIBERATION AND REHABILITATION SOCIETYMadhugiri, Tumkur District

B971185

40WOMENS ENVIRONMENT DEVELOPMENT SOCIETY WEDSBellary District

B971298

41

Lakshminarasimhaiah Punyakoti Integrated Rural Development SocietyHala DodderiAt post Sira Taluk, Tumkur District

Sira, Tumkur District

B3971745

42

Bhadrish B T Chaitanya Rural Development SocietyNear Ashoka High School, Shantinagar, Shimoga-04Shimoga District

B972092

43 VISHWABHARTI WORDSCGulberga District B972439

44 RURAL DEVELOPMENT SOCIETY Belgaum District B972520

45

MAHATHMA GANDHI RURAL DEVELOPMENT AND YOUTH WELFARE CENTRESira, Tumkur District

B972882

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SOCIAL INTEGRATED RURAL AND EDUCATIONAL DEVELOPMENT SOCIETYSrinivasapur, Kolar District

B973446

47SAPTHAGIRI URBAN AND RURAL DEVELOPMENT SOCIETYMadhugiri, Tumkur District

B973498

48VISHALA WOMEN AND CHILDREN DEVELOPMENT ORGANISATIONBijapur District

B973518

49 GRAMODAYA BAILHONGALBailhongal, Belgaum District B973731

50SURAKSHITA MAHILA ABHIVRIDDHI SANGHABagalkot District

B974210

51 SARVODAYA IRDS Hagarabomanahalli, Ramanagar District B974518

52

Mahatama Gandhi Trust#106, I Floor, Raghavendra Building,N.S. Road, Near Shantala TheaterMysore 24

Mysore District

B974585

53 STEMBangalore B974750

54 JAGADEEP G BETIGERI ( CHETANA RURAL DEVELOPMENT TRUSTR ) B974836

55

HOLABASAPPA SHANMUKHAPPA SHETTAR ( SRI HOLEHUCHESWAR EDUCATION AND RURAL DEVELOPMENT SAMSTHE )

B975064

56 CHANNABASAPPPA YALLAPPA BHARDWAD ( CHINYARD ) B975096

57 R Y SWAMYNAIK ( HELP ) B975198

58K CHITRAVATHY ( RURAL DEVELOPMENT ORGANISATION TRUST )

B975414

59 TANAJI ( VIKAS BHARATHI CHARITABLE TRUST ) B975486

60MANJUNATHA PATEL S ( INDIAN RURAL INTEGRATED DEVELOPMENT SOCIETY )

B975976

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H CHANNABASAPPA ( SOCIAL WORRIERS ORGANISATION FOR RURAL DEVELOPMENT SWORD K )

B976098

62 BABU GUTTAPPA SAJJAN (Institute for Rural Development) B976163

63

Adiveppa Maralingannavar Raghavendra Rural Development Association At Post : AkkatangerhalTaluk Gokak

B976271

64

Durgappa B Patil Belgaum Rural Development Society House No.1414, Laxmi NagarKakti , Belgaum District

B976541

65

Lokeshwaraiah Human Development SocietyPenna Samudra, Pavgad TalukTumkur District

B976856

66

Nagaraja G E Sarva Rural Development SocietyGulihatti, Doddaghatta PostHosadugra Taluk Chitradurga District-577 527

B976860

67

Samya Naik ShramaGubbihalli Tandya, Banur PostKadur TalukChikkamangalore District

B977003

68K Mallikarjunappa Baif Institute For Rural Development , Hebbal, Bangalore

B977296

69

Gurayya Sri Guru Education And Welfare Society Near Shivaprakash IndustriesNandinagar Building,Koppal TalukDistrict Koppal

B977487

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Channappa M Kamatagi Hastakala The Rural Handicrafts Association Belgaum

B977598

71

Phakirashetti S Kuradagi Priyadharshini Self Employment Training And Rural Service Centre Hirebidanur, Taluk SavadattiDistrict Belgaum

B977717

72

Vishwanath Swamy Vishwa Seva Mission Shradda Residency, Opposite Forest Office, Court Road,Gulbarga District

B977970

73 VEERANNA B ( AWARDS ) B978011

74G S GIRISHA ( SPANDANA SAMAJA SEVA HAAGU SAMSKRUTHIKA SAMSTHE )

B978021

75 ROOPA NAIK K B ( SPOORTHY ) B978084

76 RAMADAS ( SAMARPANA DEVELOPMENT ORGANIZATION ) B978183

77

Veerabhadrappa Sharanappa Kariholi Sri Nandi Grameena Matthu Nagar Abhivruddhi Vividhodheshagala Seva Samsthe , Betageri, Gadag.

B978299

78 EASE TRAINING INSTITUTION B978329

79 INSTITUTE FOR YOUTH AND DEVELOPMENT B978387

80 WHEEL B978404

81 RASTROTHANA DEVELOPMENT SOCIETY B978430

82 Tirumala Education and Social Welfare Society B978299

83 Nava Chethana Foundation B978558

84SRI ANJANEYA SWAMY EDUCATIONAL AND RURAL DEVELOPMENT SOCIETY R

B978560

85Uday Basangouda Siddagoudar Advi Siddeshwar Rural Development Society, Basapur, Hukkeri Taluk, Belgaum District

B978641

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Sl. No. Name of the NGO Bid No.86 K LATHA ( PRAGATHI SAMAGRA

ABHIRUDDI SAMSHTE ) B978652

87SHASHIKALA T MULKIPATIL ( NATIONAL EDUCATION AND WELFARE SOCIETY FOR WOMEN )

B978689

88 MAJEED SH ( CHAITANYA RURAL DEVELOPMENT SOCIETY ) B978763

89ITAGI ADIVESH GIREPPA ( GRAMEEN SAMRAKSHANE SWAYAM SEVA SAMSTHE )

B978962

90

Prakash T M STEPS Sustainable Technologies and Environment Protection Society, T.M.Palya, Kada Singanahalli Village, Kunigal Taluk, Tumkur District

B978973

91H Lakshmana Spandana Grass Root Level Support Organization, Gandhi Nagar, Bangalore

B978989

92

B M Nagappa Integrated Rural Urban Development Institution, HPO 1602/1, 1st Cross, Vidyanagar, Mandya-571401

B978992

93 ASHOK ( WORLD MISSION ) B979010

94

Anurag BallaDoddachellur Matha Sridhar Grameena Abhivrudhi Matthu Adhyayana Kendra (GRAMA)Chetana, 2nd Cross, V.P.Extension, Molakalmuru Taluk, Dist.Chitradurga

B979020

95SURYAWANSHI SUDARSHAN KASHINATH ( Indian Society of Agribusiness Professionals )

B979065

96RAJABHAKSHI ( SPIRIT ART EDUCATION AND WELFARE ASSOCIATION )

B979095

97 HONNAIAH RAJU ( GUARD ) B979162

98 K N METI ( SHREE SHREEDHAR SWAMY VIDYA VARDHAK SANGH ) B979198

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Sl. No. Name of the NGO Bid No.99 ASHWINI ( BIRDS ) B979217

100G V RAGHU ( ORGANISATION FOR RESOURCE DEVELOPMENT AND ENVIRONMENT REJUVENATION )

B979378

101

Sarojini J Hiremath Akkamadevi Mahila Kalyan Sansthe Ramteertha Nagar, Bokak Taluk, Belgaum District

B979396

102

Parappa S Kokati Pragati Mahila Sc St Vidya Samsthe , Hanasanur, Taluka Badami,Bagalkote District

B979447

103

Chikkamagalur Nanjundaradya Renukaradhya COURTESY INDIANo.2, 2nd Cross, Behind KPTCL Power Station, Arehalli, Uttarahalli PostBangalore.

B979480

104RAJANNA K H ( SRI KAVERI INSTITUTE OF RURAL DEVELOPMENT )

B979540

105 S MARILINGAPPA ( SIRI INSTITUTE FOR RURAL DEVELOPMENT ) B979599

106KALKUTIGINAHAL MASIDIPURA UMAPATHIGOWDA ( SMILE ORGANISATION )

B979640

107APARNA M KOLLA ( Hyderabad Karnataka Centre for Advanced Learning and Welfare Society )

B979777

108 K NAGANNAGOWDA ( DHWANI IRD ) B979818

109NETAJI INTIGRATED RURAL DEVELOPMENT SOCIETY -Belgaum District

B979919

110 VIGNAN EDUCATIONAL SOCIETY - Bagepalli,ChickaBallapur B979936

111

SHANA INSTITUTE FOR INTEGRATED HUMAN WELFARERURAL DEVELOPMENT MBAYYANAHALLI-Bellary

B980000

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VINOOTANA SHIKSHANA SEVA SAMSTHER-Alawandi Taluk,Koppal District

B980102

113SUSTAINABLE RURAL AND URBAN DEVELOPMENT SOCIETY-Challekeri Taluk,ChitraDurga Dist.

B980106

114 VAHINI DEVELOPMENT SOCIETY-Hospet Taluk,Bellary Dist B9880145

115 RESOURCE SERVICE CENTER -kolar B980252

116

THE RURAL ECONOMIC AGRICULTURE DEVELOPMENT SOCIETY-Koratagere Tq,Tumkur.

B980316

117SANKALPA DEVELOPMENT CENTRE-Hosakote,Bangalore Dist

B980328

118 KARUNA TRUST-Yaladur Tq,ChamarajaNagara Dist. B980371

119UDBHAV EDUCATIONAL AND RURAL DEVELOPEMENT SOCIETY-Hanumanthapura,Tumkur Dist.

B980413

120 T L NARENDRA BABU ( ASHRAYA FOUNDATION ) B980484

121

NARAYANASWAMY R ( AGRICULTURAL DEVELOPMENT AND RURAL EDUCATIONAL SOCIETY )

B980522

122

SANGAMESH A BABLESHWAR ( BASAVASIRI VIVIDHODDESHAGALA SOUHARDA SAHAKARI NIYAMITH )

B980532

123PRABHULING KHANAPURE ( SAMATHA LOK SHIKSHANA SAMITI )

B980566

124VED MITRA ARYA ( SELF RELIANT INITIATIVES THROUGH JOINT ACTION )

B980588

125 LATA KALAVADAMATH ( SPOORTHI FOUNDATION R BANKAPUR ) B980677

126BABU GUTTAPPA SAJJAN ( INSTITUTE FOR RURAL DEVELOPMENT )

B980687

127SUNAND GOUDAPPA PATIL ( ASHWINI GRAMEEN ABHIVRUDDI SAMSTHE )

B980708

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Sl. No. Name of the NGO Bid No.128 C MAHA LAKSHMI ( KARUNA

RURAL DEVELOPMENT SOCIETY ) B980744

129 MAHADEV B TOTAGI ( VIMOCHANA SANGHA ATHANI ) B980764

130BASAVARAJ V MURGOD ( RURAL AND URBAN DEVELOPMENT ASSOCIATION )

B980802

131DEVI PRASAD SHETTY ( SURAKSHA ) B980858

3. The Consultant/s will be selected under Quality-and Cost-Based Selection (QCBS) and procedures described in this RFP.

4. The RFP includes the following documents:

Section 1 - Letter of InvitationSection 2 - Information to ConsultantsSection 3 - Technical Proposal - Standard FormsSection 4 - Financial Proposal - Standard Forms Section 5 - Terms of ReferenceSection 6 - Standard Form of Contract. (To be executed at the time of award of Contract)

5. RFP documents may be downloaded from Government of Karnataka e-Procurement website https://eproc.karnataka.gov.in under login for Contractors and also from WDD website www.watershed.kar.nic. The RFP should be uploaded on the portal as per prescribed date and time published in the portal. The Processing fee is non-refundable.

The Director,Watershed Development Department,

7th Floor, KHB Annex, Cauvery Bhavan,K.G. Road, Bangalore-560 009.

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https://eproc.karnataka.gov.in/

SECTION 2. INFORMATION TO CONSULTANTS

1. INTRODUCTION

1.1 The Client named in the “Data Sheet” will select consultants/NGOs among those listed in the letter of invitation in accordance with the method of selection indicated in the Data Sheet.

1.2 The Consultants are invited to submit a Technical Proposal and a Financial Proposal, as specified in the Data Sheet (the Proposal) for consulting services required for the assignment named in the Data Sheet. The Proposal will be the basis for contract negotiations and ultimately for a signed contract with the selected Consultant/s.

1.3 The Assignment shall be implemented in accordance with the phasing of the different Batches indicated in the Data Sheet.

1.4 The Consultants must familiarize themselves with local conditions and take them into account in preparing their Proposals. To obtain first-hand information on the Assignment and on the local conditions, consultants are encouraged to pay a visit to the Client before submitting a Proposal, and to attend the pre- proposal conference, if one is specified in the Data Sheet. Attending the pre-proposal conference is optional. The Consultant’s representative should contact the officials named in the Data Sheet to arrange for their visit or to obtain additional information on the pre-proposal conference. Consultants should ensure that these officials are advised of the visit in adequate time to allow them to make appropriate arrangements.

1.5 The Client will provide the inputs specified in the Data Sheet, assist the firm in facilitating to carry out the services and make available relevant project related information.

1.6 Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a visit to the Client are not reimbursable as a direct cost of the Assignment and (ii) the Client is not bound to accept any of the Proposals submitted.

1.7 The Director, Watershed Development Department, GOK, expects consultants to provide professional, objective, impartial advice and at all times hold the Client’s interests Paramount, without any consideration for future work and strictly avoid conflicts with other assignments or their own corporate interests. Consultants shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients or that may place them in a position of not being able to carry out the assignment in the best interest of the Client.

1.7.1 Without limitation on the generality of this rule, consultants shall not be hired under the circumstances set forth below:

(a) A firm which has been engaged by the Client to provide goods or works for a project, and any of their affiliates, shall be disqualified from providing consulting services for the same project. Conversely,

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firms hired to provide consulting services for the preparation or implementation of a project, and any of their affiliates, shall be disqualified from subsequently providing goods or works or services related to the initial assignment (other than a continuation of the firm’s earlier consulting services) for the same project.

(b) Consultants or any of their affiliates shall not be hired for any assignment which, by its nature, may be in conflict with another assignment of the consultants.

1.7.2 as pointed out in Para. 1.7.1 (a) above, consultants may be hired for downstream work, when continuity is essential, in which case this possibility shall be indicated in the Data Sheet and the factors used for the selection of the consultant should take the likelihood of continuation into account. It will be the exclusive decision of the Client whether or not to have the downstream assignment carried out, and if it is carried out, which consultant will be hired for the purpose.

1.8 The Watershed Development Department policy requires that consultants observe the highest standard of ethics during the execution of such contracts. In pursuance of this policy, The Director, Watershed Development Department:

(a) defines, for the purposes of this provision, the terms set forth below as follows:

(i) “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the selection process or in contract execution; and

(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the detriment of Watershed Development Department, and includes collusive practices among consultants (prior to or after submission of proposals) designed to establish prices at artificial, non-competitive levels and to deprive Watershed Development Department of the benefits of free and open competition.

(b) will reject a proposal for award if it determines that the firm recommended for award has engaged in corrupt or fraudulent activities in competing for the contract in question;

(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded Watershed Development Department -financed contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Watershed Development Department -financed contract; and

(d) Will have the right to require that, representatives of Watershed Development Department to review consultant’s performance and verify the documents related to collection of data from the project level.

1.9 Consultants shall not be under a declaration of ineligibility for corrupt and

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fraudulent practices issued by The Director, Watershed Development Department in accordance with the above Para 1.8.

1.10 Consultants shall be aware of the provisions on fraud and corruption stated in the standard contract under the clauses indicated in the Data Sheet.

2. CLARIFICATION AND AMENDMENT OF RFP DOCUMENTS

2.1 Consultants may request a clarification of any item of the RFP document up to the number of days indicated in the Data Sheet before the Proposal submission date. Any request for clarification must be sent in writing by paper, mail, cable, telex, facsimile, or electronic mail to the Client’s address indicated in the Data Sheet. The Client will respond by cable, telex, facsimile, or electronic mail to such requests and will upload the response (including an explanation of the query but without identifying the source of enquiry) in the e-portal.

2.2 At any time before the submission of Proposals, the Client may, for any reason, whether at its own initiative or in response to a clarification requested by a consultant interested in participating in the RFP, modify the RFP documents by amendment. Any amendment shall be uploaded in the e-portal as an addendum. The Client may at its discretion extend the deadline for the submission of Proposals.

3. PREPARATION OF PROPOSAL

3.1 Consultants are requested to submit a Proposal written in the language(s) specified in the Data Sheet.

Technical Proposal

3.2 In preparing the Technical Proposal, consultants are expected to examine the documents comprising this RFP in detail. Material deficiencies in providing the information requested may result in rejection of a Proposal.

3.3 While preparing the Technical Proposal, consultants must give particular attention to the following:

(i) If a consultant considers that it does not have all the expertise for the Assignment, it may obtain a full range of expertise by associating with individual consultant(s) and/or other consultant(s) or entities in a joint venture or sub-consultancy, as appropriate. Consultants may associate with the other Consultants invited for this assignment only with approval of the Client as indicated in the Data Sheet. Consultants must obtain the approval of the client to enter into a joint venture with Consultants not invited for this assignment.

(ii) For assignments on a staff-time basis, the estimated number of key professional staff-months is given in the Data Sheet. The proposal shall, however, be based on the number of key professional staff-months estimated by the firm.

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(iii) It is desirable that the majority of the key professional staff proposed be permanent employees of the firm or has an extended and stable working relation with it.

(iv) Proposed key professional staff must have minimum experience as i n d i c a t e d in the Data Sheet.

(v) Alternative key professional staff shall not be proposed, and only one curriculum vita (CV) may be submitted for each position.

(vi) Reports to be issued by the consultants as part of this assignment must be in the language(s) specified in the Data Sheet. It is desirable that the firm’s personnel have a working knowledge of the Client’s official language.

3.4 The Technical Proposal should provide the following information using the attached Standard Forms (From 3A to 3H in Section 3):

i. The Technical proposal has to be submitted along with the Technical Proposal Submission Form (Section 3A).

ii. A brief description of the consultant’s organization and an outline of recent experience on assignments (Section 3B) of similar nature. For each assignment, the outline should indicate interalia, the profiles and names of the staff provided, duration of the assignment, contract amount, and firm’s involvement.

iii. Any comments or suggestions on the Terms of Reference and on the data, a list of services, and facilities to be provided by the Client (Section 3C).

iv. A description of the methodology and work plan for performing the assignment (Section 3D).

v. The list of the proposed staff team by specialty, the tasks that would be assigned to each staff team member, and their timing (Section 3E)

vi. CVs recently signed by the proposed key professional staff and the authorized representative submitting the proposal (Section 3F). Key information should include number of years working for the f i rm/en t i t y and responsibilities held in various assignments during the last five (5) Years.

vii. Estimates of the total staff effort (professional and supporting staff; staff time) to be provided to carry out the Assignment, supported by bar chart diagrams showing the time proposed for each key professional staff team member. (Sections 3E and 3G).

viii. The activity (work) schedule as per the requirement of the assignment is to be outlined in Section 3H.

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ix. A detailed description of the proposed methodology, staffing, and monitoring of training, if the Data Sheet specifies training as a major component of the assignment.

x. Any additional information requested in the Data Sheet.

xi. The Technical Proposal shall not include any financial information.

Financial Proposal

3.6 In preparing the Financial Proposal, consultants are expected to take into account the requirements and conditions of the RFP documents. The Financial Proposal should follow Standard Forms (Section 4). It lists all costs associated with the Assignment, including (a) remuneration for staff , and (b) reimbursable such as subsistence (per diem, housing), transportation (local, for mobilization and demobilization), services and equipment (vehicles, office equipment, furniture, and supplies), office rent, insurance, printing of documents, surveys; and training, if it is a major component of the assignment. If appropriate, these costs should be broken down by activity.

3.7 Consultants shall express the price of their services in Indian Rupees.

3.8 The Data Sheet indicates how long the proposals must remain valid after the submission date. During this period, the consultant is expected to keep available the key professional staff proposed for the assignment. The Client will make its best effort to complete negotiations within this period. If the Client wishes to extend the validity period of the proposals, the consultants who do not agree have the right not to extend the validity of their proposals.

4. SUBMISSION, RECEIPT AND OPENING OF PROPOSALS

4.1 The Consultant shall submit the proposal electronically before the date and time published in the e- Procurement portal.

4.2 An authorized representative of the Consultant initials all pages of the Proposal. The representative’s authorization is confirmed by a written power of attorney for uploading the Proposal e-portal.

4.2 The proposals must be uploaded in the e-procurement portal before the deadline time indicated in the Data sheet.

4.3 The Technical Proposal will be opened on the date and time indicated in the Data sheet by the evaluation committee. The Financial Proposal shall be opened on a later date to be intimated to the eligible consultants.

5. PROPOSAL EVALUATION

General

5.1 From the time the proposals are opened till the time the contract is awarded, if any consultant wishes to contact the Client on any matter related to its proposal, it

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should do so in writing at the address indicated in the Data Sheet. Any effort by the firm to influence the Client in the Client’s proposal evaluation, proposal comparison or contract award decisions may result in the rejection of the consultant’s proposal.

5.2 Evaluators of Technical Proposals shall have no access to the Financial Proposals until the technical evaluation, including its approval by competent authority is obtained.

Evaluation of Technical Proposals

5.3 The evaluation committee appointed by the Client as a whole, and each of its members individually evaluates the proposals on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria, sub-criteria and point system specified in the Data Sheet. Each responsive proposal will be given a technical score (St). A proposal shall be rejected at this stage if it does not respond to important aspects of the Terms of Reference or if it fails to achieve the minimum technical score indicated in the Data Sheet.

Public Opening and Evaluation of Financial Proposals; Ranking

5.4 After the evaluation of quality is completed, the Client shall notify those consultants whose proposals did not meet the minimum qualifying mark or were considered non-responsive to the RFP and Terms of Reference, indicating that their Financial Proposals will not be opened. The Client shall simultaneously notify the consultants that have secured the minimum qualifying marks, indicating the date and time set for opening the Financial Proposals. The notification will be published in the e-procurement portal and on the WDD website.

5.5 The Financial Proposals shall be opened publicly in the presence of the consultants’ representatives who choose to attend. The names of the consultants, the quality scores, and the proposed prices shall be read aloud and recorded when the Financial Proposals are opened. The Client shall prepare minutes of the public opening.

5.6 The evaluation committee will determine whether the Financial Proposals are complete, (i.e., whether they have costed all items of the corresponding Technical Proposals, if not, the Client will cost them and add their cost to the initial price), correct any computational errors.

5.7 The lowest Financial Proposal (Fl) will be given a financial score of 100 per cent. The financial scores (fn) of the other Financial Proposals will be computed as indicated in the Data Sheet. Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using weightage f o r f i n a n c i a l s c o r e ( w e i g h t a g e f o r f i n a n c i a l s c o r e i s t h e r a t i o o f l o w e s t b i d t o b i d i n q u e s t i o n m u l t i p l i e d b y t h e m a r k s a l l o c a t e d ) . The Consultant achieving the highest combined technical and financial scores will be invited for negotiations.

6. NEGOTIATIONS

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6.1 Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach agreement on all points and sign a contract.

6.2 Negotiations will include a discussion of the Technical Proposal, the proposed methodology (work plan), staffing and any suggestions made by the firm to improve the Terms of Reference. The Client and Consultant will then work out final Terms of Reference, staffing, and bar charts indicating activities, staff, periods in the field and in the home office, staff-months, logistics, and reporting. The agreed work plan and final Terms of Reference will then be incorporated in the “Description of Services” and form part of the contract. Special attention will be paid to getting the most the Consultant can offer within the available budget and to clearly defining the inputs required from the Client to ensure satisfactory implementation of the Assignment.

6.3 Unless there are exceptional reasons, the financial negotiations will involve neither the remuneration rates for staff (no breakdown of fees) nor other proposed unit rates.

6.4 Having selected the Consultants on the basis of, among other things, an evaluation of proposed key professional staff, the Client expects to negotiate a contract on the basis of the experts named in the Proposal. Before contract negotiations, the Client will require assurances that the experts will be actually available. The Client will not consider substitutions during contract negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or that such changes are critical to meet the objectives of the assignment. If this is not the case and if it is established that key staff was offered in the proposal without confirming their availability, the Consultant may be disqualified.

6.5 The negotiations will conclude with a review of the draft form of the contract. To complete negotiations the Client and the Consultant will initial the agreed Contract. If negotiations fail, the Client will invite the firm whose proposal received the second highest score to negotiate a contract.

7. AWARD OF CONTRACT

7.1 The contract will be awarded following negotiations. After negotiations are completed, the Client will promptly notify other Consultants on the shortlist that they were unsuccessful.

7.2 The Consultant is expected to commence the Assignment on the date and at the location specified in the data sheet after signing the Agreement.

7.3 Each Consultant will be allotted all the projects of Batch V & VI in any one of the district based on over score obtained and the preference given. However it is not necessary that one will get the district for which consultant has given the preference.

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8. CONFIDENTIALITY

8.1 Information relating to evaluation of proposals and recommendations concerning awards shall not be disclosed to the consultants who submitted the proposals or to other persons not officially concerned with the process, until the winning Consultant has been notified that it has been awarded the contract.

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DATA SHEET

Information to consultants

ClauseReference

1.1 The name of the Client is: CEO, SLNA and Commissioner Watershed Development Deprtment, Government of Karnataka

1.2 The method of selection is: Quality-and Cost-Based Selection

(QCBS)

1.3 A Technical and a Financial Proposals are requested: Yes.

1.4 The name, objective and description of the Assignment are: Providing NGO services for social mobilization under Batch-V and VI projects of Integrated Watershed Management Programme (IWMP) in Karnataka. (Objectives and detailed services required as indicated in the Terms of Reference).

1.5 The assignment is phased: No

1.6 A pre-proposal conference wi l l be held: Yes, On 10.11.2014 at 11.00 AM in the meeting hall of O/o The

Commissioner, Watershed Development Department, 8th Floor, KHB Annex, Cauvery Bhavan, KG Road, Bangalore- 560 009.

The name(s), address (es), and telephone/numbers of the Client’s Official(s) are:

The Joint Director of Agriculture (IGA & HRD),O/o the Commissioner,Watershed Development Department, 8th Floor, KHB Annex, Cauvery Bhavan, KG Road, Bangalore- 560 009.Telephone No: 080-22100671.

1.7 The Client will provide the following Inputs:

i. SLNA/WDD will provide available data, information and other documents relevant to the assigned project area.

ii. SLNA/WDD will help the Consultant to establish rapport in the project areas and facilitate consultation with District and taluk level officers of the department.

1.8 The Client envisages the need for continuity for downstream work: No

1.9 The Clauses on fraud and corruption in the contract are Sub-Clause 2.7.1 of

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G.C.C.

2.0 Clarifications may be requested up to one day prior to last date of proposal submission.

The address for requesting clarifications is: The Joint Director of Agriculture (IGA & HRD), Watershed Development Department, 8th Floor, KHB Annex, Cauvery Bhavan, KG Road, Bangalore- 560 009.Telephone No: 080-22100671; Fax: 080 – 22100673

Proposals should be submitted in the following language(s): English

2.2 (i) Shortlisted consultant may associate with other shortlisted consultant: No

.(ii) The estimated number of key professional staff months required

for the assignment is:(Provide the details for only one district which you have given first

preference in form 3A.1 under technical proposal submission form)

Name of the District:____________________

Sl. no.

Professional staff

No. of staff months

Total No. of projects in Batch V & VI*

No. of Staff Months

1 District NGO coordinator at district level irrespective of no. of projects in the district

30 months

N 1X 30

2 Team leader for each project

30 months N Nx30

3 IGA coordinator

30 months N Nx30

4 Data Entry Operator (DEO)

30 months N Nx30

5 Watershed Assistants (One per 1000 hectares)

30 months

N

Total area in the district in Batch V & VI)/1000x30

TotalNote: N stands for total no. of projects in batch V & VI in the preferred district, details of the projects are given Annexure-I & II of TOR

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(iii) The minimum required experience of proposed key professional staff is: [Position, number of years of professional experience, specific expertise]

Sl. No.

Professional expertise No. of years of Experience required

Specific expertise preferable

I District NGO Coordinator Minimum of 5 years MSW/MA Sociology or any other post-graduation with experience in the field of natural resource management, Social mobilization , community training, watershed planning, RRA and PRA, Livelihoods planning and implementation

ii Team Leader Minimum of 4 years Any Degree with experience in the field of natural resource management, Social mobilization, community training, watershed planning.

iii IGA Coordinator Minimum of 2 years Any degree holder with computer knowledge with experience in the field of IGA implementation and entrepreneurship development, Social mobilization , community training, Livelihoods planning and implementation

iv Data Entry Operator Minimum of 2 years PUC/ preference will be given to Diploma in computers/well versed with word and data processing, Kannada and English typing and internet usage.

v Watershed Assistant Those with experience NRM activities are preferred

PUC/SSLC/JOC and experience in farming is compulsory and should be a local person (with in the taluk), should read and write Kannada

(iv) Reports which are part of the assignment must be written in the following language: Kannada and English as per the requirement.

(v) Training is an important feature of this Assignment: Yes

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(vi) Additional Information in the Technical Proposal includes: NIL

3.0 Proposals must remain valid 90 days after the last date for submission i.e. until

22.02.2015.

4.0 Proposals must be uploaded in the e-procurement portal before the following date

and time: 24.11.2014, 11.30 PM

5.0 The number of points to be given under each of the evaluation criteria are:

Points

(i) Specific experience of the consultants related to the Assignment 60

(ii) Adequacy of the proposed work plan and methodology in responding to the TOR 06

(iii) Qualifications and competence of the key professional staff 18

(iv) Suitability for transfer of knowledge program (training) 16

Total Points: 100

Note: If required WDD may ask the tenderers to give a presentation and may also under take physical verification of the details furnished in the bid document

The minimum technical score required to pass is: 75 Points

5.1 The formula for determining the financial scores is the following:[Sf = 30 x Fl/Fn, in which Sf is the financial score, Fl is the lowest price, and Fn the price of the proposal under consideration]

The weights given to the Technical and Financial Proposals are: T= 0.70, andP= 0.30

6.0 The EMD for submitting proposal is Rs.1,00,000/- (Rs. one lakh).

7.0 The address for negotiations is:

Watershed Development Department, 7th Floor, KHB Annex, Cauvery Bhavan, KG Road, Bangalore- 560 009.Telephone No: 080-22100667

8.0 The Assignment is expected to commence on 1th of January, 2014.

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SECTION 3. TECHNICAL PROPOSAL - STANDARD FORMS

3A. Technical Proposal submission form.

3B. Consultant’s references.

3C. Comments and suggestions on the Terms of Reference and on data services, and facilities to be provided by the Client.

3D. Description of the methodology and work plan for performing the assignment.

3E. Team composition and task assignments.

3F. Format of Curriculum Vitae of proposed key professional staff.

3G. Time schedule for professional personnel.

3H. Activity (work) schedule.

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3A. TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]FROM:---------------------------------------------------------------------------------------------------------------------

TO: (Name and Address of Client)

Ladies/Gentlemen:

Subject: “Providing NGO Services for Social Mobilization under V & VI Batches of the Integrated Watershed Management Programme (IWMP) being implemented by the Watershed Development Department in Karnataka State”. We, the undersigned, offer to provide the consulting services for the

above in accordance with your Request for Proposal dated [Date-------], and our Proposal. We are hereby submitting our Proposal which includes this Technical Proposal, and a Financial Proposal separately.

If negotiations are held during the period of validity of the Proposal, i.e., before [Date] we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from contract negotiations.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely

Authorized Signature:Signatory:

Name of Consultant:Address:

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3A.1. Technical Bid (MANDATORY)I. Details of the Institute/NGO

Sl.No. Details to be furnished

1. Name and address of the agency

2. Local Address of the agency

3. Details of contact person

a. Name

b. Designation

c. Phone Number (Office)

d. Fax Number (Office)

e. Cell Number

f. E-mail ID

4. Tender reference

5. Tender processing fee details Date:

Amount:

6. EMD Details Date:

Amount:

7. Status of the Institution

1. Sole proprietorship

2. Partnership firm

3. Private Ltd

4. Public Ltd

5. NGO

6. Others specify

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Sl.No. Details to be furnished

8. Registration no. and date and Annual Renewal certificate (Upload scanned copy)

9. PAN number (Upload scanned copy)

II. Details of administrative & Accounting staff of the institute/NGO*

Sl.No. Name Qualification No. of years with the organization

*Note: Get the certificate from the DWDO or Joint Director of Agriculture of the district who shall issue the certificate after verifying the records of the agency &it should be uploaded on the portal (attendance, salary paid details, acquaintance etc.)

III. Details of the key technical/professional staff of the institute/NGO*

Sl.No. Name Qualification No. of years with the agency

Specialization**

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Sl.No. Name Qualification No. of years with the agency

Specialization**

*Note: Get the certificate from the DWDO or Joint Director of Agriculture of the district who shall issue the certificate after verifying the records of the agency &it should be uploaded on the portal (attendance, salary paid details, acquaintance etc.)

**Area of specialization like participatory planning, social mobilization, communication, training etc.

Upload CVs of the proposed key professional staff viz. District NGO coordinator, Team Leaders and IGA Coordinators in the format 3F.

IV. Details of past experience during past 10 years in partnering with implementation of watershed, agriculture and natural resource management programmes*

Name of the project/Scheme**

Department/

Agency**

Year Place (mention district)

Duration Nature of work

Total budget involved

A. Watershed projects implemented independently ( Like funded by NABARD,WDF/RDIF or any other agency)

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B. Watershed projects implemented in partnership with other departments

(Llike Sujala/ IWMP/ DPAP etc.)

C. Other agriculture/NRM projects, like agriculture/horticulture/JSYS/ Forestry/ Fisheries/Animal Husbandry/Water Harvesting/ skill training/ CBO capacity Building etc. and IGA related projects

Note: * Furnish the details of the relevant services in the form 3B. CONSULTANT’s REFERENCES and also upload the certificate or any other proof like sanction order, relevant portion of the contract/MOU signed, completion certificate etc. with seal and signature of the authority (unless these certificates are uploaded those assignments will not carry any weightage during evaluation).

**Clearly mention the name of the project or scheme (expand abbreviations) and the departments (Documentary proof need to be uploaded).

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V. Experience in formation of community based organizations*

Type of group

No. of groups formed

No. of groups linked to financial institutions

No. of federations formed

No. of groups federated

SHGs

User Groups

Area Groups

Any other (Specify)

Note: upload the certificate from the concerned authorities with seal and signature.

Experience in formation of JLGs or any other groups*

Year District No. of JLGs formed

No. of JLGs linked to Banks

Amount of Loan Sanctioned

*Note: upload the certificate from the concerned authorities with seal and signature.

VI. Infrastructure facilities available*

Sl.No Description Available/ not available

Quantity (nos. /dimension etc.)

Remarks

1. Building

(Clearly mention owned or rented)

Owned/rented Dimension:

2. Training hall with Capacity Dimension (in sq. ft.):

Seating capacity

(no. of people) -

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Sl.No Description Available/ not available

Quantity (nos. /dimension etc.)

Remarks

3. Boarding & Lodging Dimension (in sq. ft.):

No. of rooms available:

Accommodation capacity:

(no. of people) –

No. of Bath rooms:

No. of toilets:

3. Audio video facilities

a. Projector

b. Screen

c. TV

d. Mike System

e. Any other (Specify)

4. Computer with internet facility

5. Telephone

6. Vehicles (only four wheelers need to be mentioned)

a. Owned vehicle in the name of the agency , vehicles in the name of the individuals will not be considered(Copy of the RC book to be enclosed)

Note: Give addresses or places where these facilities are available and certificate from the Joint Director or DWDO of the district who shall issue the certificate after verification &it should be uploaded on the portal.

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VII. Financial turnover of the agency during last 3 years (Rs. In Lakhs)

Year Agency’s total turnover

2011-12

2012-13

2013-14

Note: Please upload the audit reports with receipts and payment statement certified by his statuary auditor who should mention his name, address and membership number for the concerned three years, otherwise application is liable for rejection

VIII. Preference for Districts (Provide preference for 3 districts only by marking preference number 1 to 3 against the districts in the order of preference)

Sl.No. District Preference no.

1 Bagalkot2 Bengaluru - R3 Belgaum4 Bellary5 Bidar6 Bijapur7 Chmarajanagar8 Chikkaballapur9 Chikkamagalur10 Chitradurga11 Dakshina Kannada12 Davanagere13 Dharwad14 Gadag15 Gulbarga16 Hassan17 Haveri18 Kodagu19 Kolar20 Koppal21 Mandya22 Mysore23 Raichur24 Ramanagara25 Shimoga26 Tumkur27 Udipi28 Uttara Kannada29 Yadgir

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IX. Any Awards or recognitions received, give details (Upload scanned copies of all certificates )

Note: Fill the details in the soft copy available on e-procurement portal https://eproc.karnataka.gov.in

Place:

Date:

Seal of the Organization

Name & Signature

Designation

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Furnish/upload only relevant documents, do not furnish any other details/ documents unless

specifically asked

3B. CONSULTANT’S REFERENCES

Relevant Services carried out in the Last ten Years that Best Illustrate Qualifications Using the format below, provide information on each reference assignment for which your firm/entity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted.

Assignment Name:

Country:

Location within Country: Key professional staff Provided by Your Firm/entity(profiles):

Name of Client: No. of Staff: Address: No. of Staff-Months;

duration of assignment: Start Date (Month/Year): Completion Date

(Month/Year): Approx. Value of Services (Rs.):

Name of Associated Consultants, if any: No. of Months of Key professional staff, provided by Associated Consultants:

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions performed: Narrative Description of Project: Description of Actual Services Provided by Your Staff:

Consultants Name………………………………………………………………….

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3C. COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED

BY THE CLIENTOn the Terms of Reference: 1. 2. 3. 4. 5. On the data, services, and facilities to be provided by the Client 1. 2. 3. 4. 5.

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CONSULTANT’S NAME:

3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLANFOR PERFORMING THE ASSIGNMENT

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3E. TEAM COMPOSITION AND TASK ASSIGNMENTS

1. Technical/ Managerial Staff (District NGO Coordinator, Team Leader ans IGA Coordinator (see Annexure-II of TOR for staffing pattern)

Sl. No. Name/Designation Position Task

1.

2.

3.

4.

District NGO coordinator Team Leader

IGA coordinator

2. Support staff (DEOs and WAs)

Sl. No. Name/designation

Position Task

1.

2.

Data Entry Operator

Watershed Assistants

3F. FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED KEY

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PROFESSIONAL STAFF

Proposed Position:

Name of Consultant:

Name of Staff:

Profession:

Date of Birth:

Years with Firm/Entity: Nationality:

Membership in Professional Societies:

Detailed Tasks Assigned:

Key qualifications:

[Give an outline of staff member’s experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations. Use about half a page.]

Education:

[Summarize college/university and other specialized education of staff member, giving names of schools, dates attended, and degrees obtained. Use about one quarter of a page.]

Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use about two pages.]

Languages:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and writing ]

Certification:

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I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience.

Date: [Signature of staff member and authorized representative of the Consultant] Day/Month/Year

Full name of staff member: _______________________________________________

Full name of authorized representative _________________________________________

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3G. TIME SCHEDULE FOR PROFESSIONAL PERSONNEL Sl. No.

Name of the Professional/Position

Position Reports/Activities to be carried out

No. of Years/Months of services required (in the form of a Bar Chart)*

Total no. of months

1st year 2nd year 3rd year123..

*The Schedule should be for the period of completion of assignment Signature __________________ (Authorized Representative)Full Name:_________________Title:______________________Address:___________________

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3H. ACTIVITY (WORK) SCHEDULE

A. Services/activities: (give separately for 2 years 6 months 12 months for each for 1 st

two years and 6 months in 3rd year)

Sl. No.

Item of Activity Month-wise programme (in the form of a Bar Chart)++1st year 2nd year 3rd year

1. Setting up of full-fledged Infrastructure with trained staff at Project level

2. Base Line of data collection3. Awareness Creation4. Formation of Community

Based Organizations5. CBO trainings6. Village based trainings7. Exposure visit to community8. Grading of SHGs9. Net Planning10. DPR preparation11. EAP training to SHGs

12. Preparation of livelihood action plan and its approval

13. Release of seed money to SHGs

14. SEDP trainings15. Starting of IGA Activities by

SHG members16. Bank Linkages to SHGs17. Exit Protocal++ The Programme should be period of completion of assignment

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II Completion and Submission of Reports

Sl. No.

Reports#Programme (Date)

Batch-V Batch-VI

1 Inception Report (One time only)

2 Monthly progress reports

3 Case Studies

4 Exit Protocol Report5 Draft completion report6 Final completion report7 Any other report sought by the client

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SECTION 4. FINANCIAL PROPOSAL - STANDARD FORMS

4A. Financial Proposal submission form.

4B. Summary of costs.

4C. Breakdown of costs.

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4A. FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date] FROM: (Name of Consultant) TO: (Name and Address of Client)

______________________ ______________________________

______________________ ______________________________

Ladies/Gentlemen:

Subject: Hiring of Consultants’ Services for -----------------------------

-------------------------------------------------- Financial Proposal.

We, the undersigned, offer to provide the consulting services for the above in accordance with your Request for Proposal dated [Date], and our Proposal (Technical and Financial Proposals). Our attached financial proposal is for the sum of [Amount in words and figures].

Our financial proposal shall be binding upon us subject to the modifications resulting from contract negotiations, up to expiration of the validity period of the Proposal, i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature: Name and Title of Signatory: Name of the Consultant:

Address:

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4B. SUMMARY OF COSTS ++ (These costs need to be worked out by considering the unit rates given in Annexures IV, V and VI of TOR for the preferred district)

Note: The ceiling cost of the consultancy is as shown in the Summary of Costs. Payments will be made as per stipulations of the Special Conditions of Contract. The break-up of cost as given in formats 4C is to facilitate assessment of reasonableness of costs and conducting negotiations in accordance with clause 6 of the Information to Consultants.

4C. BREAKDOWN OF COSTS (RS.) ++

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No. Items Amount (Rupees)

I Remuneration for Key professional staff

II Supporting Staff

III Transportation

IV Duty Travel to Site

V Office Rent

VI Office Supplies, Utilities and Communication

VII Office furniture and equipmentX Miscellaneous/Contingencies/ others

TOTAL COSTConsultancy Service TaxTOTAL COSTS (Including Service Tax)

I REMUNERATION FOR KEYPROFESSIONAL STAFFNo. Position Name Rate*

(Rs.) SM Amount

(Rs) Key professional staff

123456

Sub-Total

Sub-Key professional staff

123456

Sub-TotalTOTAL

SM – Staff Month

II SUPPORTING STAFF (NOT USED)

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No.

Position Name Rate* (Rs.)

SM Amount (Rs)

1234

TOTAL

4D. Financial Bid

(Quote % of NGO service charges/overhead costs against the total cost of NGO services estimated as per the rates given in Annexures II, III and IV)

Sl. No.

District(Quote for only one district)

Total No. of Projects in Batch V & VI

Total Area in Hectares in Batch V & VI

% of service charges/ overhead cost

1

Date: Signature :

Place: Name of the Signatory:

Designation:

(Organization/Company Seal)

.

* Participating Consultants are required to quote for ONLY one district which you have given first preference. It is not necessary that one will get the district for which agency has quoted the cost, allotment will be based on the overall score and the preference given by the agency.

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Terms of Reference for NGOs

I. Background

Karnataka is the pioneer state in implementing Watershed Development Programmes. The successful completion of many watershed projects has added fillip to its efforts done so far in this field.

Common Guidelines-2008 for watershed development projects have come into effect from 1.4.2008. Based on these guidelines Govt. of India has sanctioned the new scheme called Integrated Watershed Management Programme (IWMP). IWMP is in operation in all the districts of the State, with the financial assistance from the Department of Land Resources, Ministry of Rural Development, Govt. of India and Govt. of Karnataka. Under this programme 430 projects in four batches covering an area of 19.17 lakh hectares are already under implementation in 29 districts of the state with the exception of Bangalore (U) district. During 2013-14 (Batch-V) and 2014-15 (VI Batch) another 141 projects (63 in Batch-5 & 78 in Batch VI) were sanctioned covering an area of 6.49Lakh heacters. WDD hold the right to allot both the batches to a single agency or to two different agencies. (District wise details of Batch-V and Batch –VI are furnished in Annexure-I and Annexure-II).

II. Objectives

a) Formation of vibrant and well informed community based organizations resulting in overall improvement in the social capital.

b) Increase the productive potential of degraded lands through various Interventions.

c) Improve the biomass through Agri-Horticulture, Agro-Forestry and Silvi-Pastoral activities.

d) Support to the asset less, small landholders and other vulnerable sections through Income Generating Activities (IGA).

e) Support the livestock sector and demonstrations in agriculture related sectors.

f) Improved production systems and Micro enterprises.

g) Drought proofing of rainfed agriculture.

h) Achieving sustainable agriculture production leading to overall improvement in quality of living among farming community.

III. Need for NGOs

The “bottom-up” approach is adopted in the design of the project and thus the stakeholders’ involvement need to be ensured from planning to implementation and withdrawal. Thus a special emphasis is given for social mobilization through building the capacity of the participating community to take responsibility in planning, implementation and maintaining the assets generated under the project with technical support from the department. Keeping in view the strength of the NGOs in the areas of social mobilization department intends to partner with NGOs in implementing the programme. NGOs are expected to perform tasks related to social mobilization, community participation, formation and training of Self Help Groups, User Groups/JLGs and Executive Committee (Watershed Committee) and other related activities. NGOs will also assist the department and the watershed committees in net planning, preparation of subwatershed wise detailed project report (DPR) and its

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implementation during their tenure. These projects will be implemented over a period of 5 years. However, role of NGOs is expected to be completed within first 30 months of the programme. Hence services of the NGOs will be restricted to initial 30 months, depending the need WDD may decide to extend this period. However it may be extended further depending on need. In this backdrop watershed development department invites expression of interest from interested NGOs/agencies to participate in the selection process through e-procurement.

IV. Outline of the tasks to be performed by NGOs

Area of operation: Each NGO will be allotted all the projects in one district. Number of projects per district varies from minimum of 1 to maximum of 6 projects, Project wise details are furnished in Annexure-I for Batch-V and department is anticipating getting approval for VI Batch Projects by another 2 to three months and expected number of projects and area will be similar to that of V Batch Projects. Outline of the tasks to be performed under each project area are as follows;

1. District coordinator on behalf of NGO will work in close coordination and partnership with the District Watershed Development Officer (DWDO). Similarly NGO team at Subwaterhed level will work in close coordination and partnership with the Watershed Development Team (WDT) at taluk level.

2. Establish a well-equipped project offices at sub watershed level in a centrally located place with necessary infrastructure including computers with internet connection, telephone etc. One of the Project Office which is closer to district also serves as NGO district office which will be head quarter for district coordinator.

3. Position required project staff as per the details given in Annexure -II

4. NGOs are primarily responsible for social mobilization in the project areas. They are responsible to achieve set of targets with detailed milestones which will be specified in the TOR signed after the selection. NGOs will not handle any finances independently.

5. NGO ensures delivery of quality services by its staff through continuous capacity building and by providing motivation.

6. Ensure stability of the staff employed throughout the project period. Department will not accept any staff turnover unless there is a concrete reason agreeable to the department. If there are drop outs, suitable replacement should be given within 15 days.

7. If any of the staff is not doing his/her duties as agreed or not competent to deliver the services NGO should be in a position to provide alternate staff.

8. Other than social mobilization, NGO staff needs to carry out some technical assignments under the guidance of the department.

9. Net planning and preparation of Detailed Project Report (DPR) for each of the sub watersheds forms foundation for watershed interventions. NGO shall be responsible for field survey, data entry, data analysis and DPR write up as per the requirement of WDD.

10. Creating awareness about the project, project key objectives, the need for improving the productive potential, conservation of natural resources, importance of participatory planning and implementation among the village community through innovative approaches.

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11. Formation and capacity building of different community based organizations such as SHGs, UGs (User Groups), JLGs (Joint Liability Groups), Executive Committees. etc.

12. Ensure institutionalization of transparent and accountable systems, which are developed under the project.

13. Implementation of livelihood component programme through SHGs.

14. NGOs are also responsible for preparation of business plan and establishing bank linkages for additional financing to SHGs.

15. Assist SHGs in their savings, credit and income generating activities and federating the groups with existing federations/ by forming new federations.

16. Exploring the possibilities of providing common services through federations.

17. Create linkages to leverage benefits from the various departments

18. Create forum for frequent meetings between various CBOs at different levels.

19. Responsible to submit regular progress reports and updating the progress in MIS.

20. NGO Staff should have good communication skill in Kannada language.

21. Any other assignment related to the project.

V. Data, services and facilities to be provided by the WDD

1. Provide a framework and guidelines to facilitate effective implementation of the programme.

2. Supply all the necessary information to the NGO for implementation of plan made for sub watershed treatment.

3. To accord the timely sanction to the plan, SHG sub plan, business plan and any other sanction required for the implementation of programme at the sub watershed level as stipulated in the contract.

4. Responsible for timely release of funds.

5. Establish conducive working environment for collaboration between various stakeholders involving line Departments and other programme partners.

6. Provide all the technical guidance to the NGO, EC, UG and SHGs.

7. The Taluk level technical staff nominated by DWDO will attend EC meetings for guidance and smooth functioning of EC.

VI. Final Outputs ( Reports etc.) that will be required of the NGO;

1. Inception Report, with in one month after signing the contract.

2. Preparation of annual action plans as per the PERT chart and timely implementation of the activities.

3. Regular submission of periodical reports as agreed in the contract.

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4. Vibrant and well informed CBOs are in place which will sustain in long run even after project withdrawal.

5. All the SHGs under the project are linked to financial institutions and members would have taken up one or the other livelihood activities.

6. Submission of final reports as per the exit protocol.

VII. Review of the performance.

Performance will be reviewed every month by the District watershed Development officer and Taluk Watershed Development officer and payment will be based on the performance.

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ANNEXURE-I

List of IWMP Projects - Batch V_2013-14

Sr. No.

Name of District

Name of Project (BATCH - V)

Name of Block/Taluk MWS no. Project Area

(Ha)

1 Bagalkot IWMP-13/2013-14 Hungund 11 4553.40

Total 11 4553.40

2 Bangalore Rural IWMP-10/2013-14 Doddaballapura 10 5113.00

Total 10 5113.00

3

Belgaum

IWMP-24/2013-14 Bailhongal 9 4802.31

4 IWMP-25/2013-14 Khanapur 12 5486.97

5 IWMP-26/2013-14 Athani 12 5400.00

Total 33 15689.28

6

Bellary

IWMP-19/2013-14 Kudligi 12 6070.00

7 IWMP-20/2013-14 Hadagali 10 4430.00

Total 22 10500.00

8

Bidar

IWMP-16/2013-14 Humnabad 10 5015.00

9 IWMP-17/2013-14 Aurad 9 5000.00

Total 19 10015.00

10

Bijapura

IWMP-18/2013-14 Bijapura 9 5360.00

11 IWMP-19/2013-14 B.Bagewadi 8 5480.00

12 IWMP-20/2013-14 Bijapura 10 5964.31

13 IWMP-21/2013-14 Bijapura 7 5067.29

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Sr. No.

Name of District



(Ha)

14 IWMP-22/2013-14 Indi 8 5316.00

Total 42 27187.60

15

C.B.Pura

IWMP-16/2013-14 Gauribidanur 16 5553.31

16 IWMP-17/2013-14 Chinthamani 12 5000.00

Total 28 10553.31

17

C.R.Nagara

IWMP-13/2013-14 Gundlupet 12 5030.00

18 IWMP-14/2013-14 Chamarajanagar 11 5060.00

Total 23 10090.00

19Chikkamagalore

IWMP-11/2013-14 Tarikere 13 5055.11

Total 13 5055.11

20

Chitradurga

IWMP-21/2013-14 Challakere 9 5436.00

21 IWMP-22/2013-14 Chitradurga 7 5003.00

22 IWMP-23/2013-14 Hosadurga 9 5244.00

23 IWMP-24/2013-14 Hiriyur 10 5015.00

Total 35 20698.00

24

D.Kannada

IWMP-11/2013-14 Puttur 16 5200.00

25 IWMP-12/2013-14 Sulya 18 5000.00

Total 34 10200.00

26 Dharwad IWMP-16/2013-14 Dharwad 7 5000.00

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Sr. No.

Name of District



(Ha)

Total 7 5000.00

27

Davanagere

IWMP-16/2013-14 Harapanahalli 7 5417.01

28 IWMP-17/2013-14 Jagalur 11 5140.71

Total 18 10557.72

29

Gadag

IWMP-15/2013-14 Mundargi 12 5000.00

30 IWMP-16/2013-14 Ron 14 5127.00

31 IWMP-17/2013-14 Shirhatti 12 5003.47

32 IWMP-18/2013-14 Gadag 18 5409.47

Total 56 20539.94

33

Gulbarga

IWMP-26/2013-14 Sedam 9 5000.00

34 IWMP-27/2013-14 Aland 9 5000.00

35 IWMP-28/2013-14 Gulbarga 9 5000.00

36 IWMP-29/2013-14 Jevargi 9 4479.55

37 IWMP-30/2013-14 Chitapur 11 5000.00

38 IWMP-31/2013-14 Chincholi 8 5000.00

Total 55 29479.55

39

Hassan

IWMP-19/2013-14 Arasikere 11 5470.00

40 IWMP-20/2013-14 C R Patna 11 5410.00

Total 22 10880.00

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Sr. No.

Name of District



(Ha)

41

Haveri

IWMP-18/2013-14 Ranibennur 11 5000.00

42 IWMP-19/2013-14 Hangal 13 5000.00

Total 24 10000.00

43Kodagu

IWMP-5/2013-14 Virajpet 13 5318.00

Total 13 5318.00

44Kolar

IWMP-17/2013-14 Bangarpet 12 4950.02

Total 12 4950.02

45Koppala

IWMP-16/2013-14 Yelburga 10 4990.00

Total 10 4990.00

46Mandya

IWMP-15/2013-14 Malavalli 12 3135.00

Total 12 3135.00

47

Mysore

IWMP-16/2013-14 Hunsur 12 5691.56

48 IWMP-17/2013-14 H.D. Kote 12 5000.00

49 IWMP-18/2013-14 Nanjanagudu 11 5584.64

Total 35 16276.20

50Raichur

IWMP-16/2013-14 Lingasugur 14 5000.00

Total 14 5000.00

51Ramanagara

IWMP-11/2013-14 Kanakapura 11 5033.30

Total 11 5033.30

52Shimoga

IWMP-22/2013-14 Soraba 15 5500.00

53 IWMP-23/2013-14 Thirthahalli 15 4000.00

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Sr. No.

Name of District



(Ha)

Total 30 9500.00

54

Tumkur

IWMP-29/2013-14 Madhugiri 12 5452.00

55 IWMP-30/2013-14 Pavagada 16 5375.35

56 IWMP-31/2013-14 Tumkur 13 5002.75

57 IWMP-32/2013-14 Gubbi 15 5642.07

58 IWMP-33/2013-14 Sira 13 5021.00

59 IWMP-34/2013-14 Kunigal 12 4791.95

Total 81 31285.12

60Udupi

IWMP-7/2013-14 Kundapura 26 4960.00

Total 26 4960.00

61U.Kannada

IWMP-16/2013-14 Ankola 16 5000.00

Total 16 5000.00

62

Yadgir

IWMP-10/2013-14 Yadgir 10 5266.04

63 IWMP-11/2013-14 Shorapur 10 5220.84

Total 20 10486.88

Garand Total 732 322046.43

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ANEXURE-II

List of IWMP Projects- Batch VI_2014-15

Sr.No Name of District Name of Project Name of Block MSW No.

Project area

1 2 3 4 5 6

1

Bagalkot

IWMP-14/2014-15 Hungund 6 3680.00

2 IWMP-15/2014-15 Badami 9 4350.00

Total 15 8030.00

3Bangalore Rural

IWMP-11/2014-15 Doddaballapura 14 4071.10

Total 14 4071.10

4

Belgaum

IWMP-27/2014-15 Chikkodi 6 3500.00

5 IWMP-28/2014-15 Ramdurga 11 4500.00

6 IWMP-29/2014-15 Hukkeri 11 5000.00

7 IWMP-30/2014-15 Saudatti 12 5000.00

8 IWMP-31/2014-15 Khanapura 10 4000.00

Total 50 22000.00

9

Bellary

IWMP-21/2014-15 Kudligi 13 5400.00

10 IWMP-22/2014-15 Hospet 6 3600.00

11 IWMP-23/2014-15 H.Hadagali 11 4000.00

Total 30 13000.00

12

Bidar

IWMP-18/2014-15 Basavakalyana 6 4000.00

13 IWMP-19/2014-15 Bhalki 6 4000.00

14 IWMP-20/2014-15 Bidar 7 4000.00

Total 19 12000.00

15

Bijapura

IWMP-23/2014-15 B.Bagewadi 5 3250.00

16 IWMP-24/2014-15 Bijapura 4 2440.00

17 IWMP-25/2014-15 Indi 7 4680.00

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Project area

18 IWMP-26/2014-15 Sindagi 8 4130.00

19 IWMP-27/2014-15 Muddebihal 7 3500.00

Total 31 18000.00

20

Chickballapur

IWMP-18/2014-15 Chickballapura 9 3757.36

21 IWMP-19/2014-15 Chinthamani 10 3800.00

Total 19 7557.36

22

Chamarajanagara

IWMP-15/2014-15 Kollegala 7 3700.00

23 IWMP-16/2014-15 Chamarajanagara 10 3300.00

Total 17 7000.00

24

Chikkamagalur

IWMP-12/2014-15 Tarikere 9 5149.21

25 IWMP-13/2014-15 Kadur 7 5028.58

Total 16 10177.79

26

Chitradurga

IWMP-25/2014-15 Holalkere 8 5582.00

27 IWMP-26/2014-15 Hosadurga 9 5030.00

28 IWMP-27/2014-15 Molakalmuru 7 2550.00

29 IWMP-28/2014-15 Chitradurga 5 2550.00

Total 29 15712.00

30

Dakshina Kannada

IWMP-13/2014-15 Mangalore 8 3300.00

31 IWMP-14/2014-15 Bantwala 10 3300.00

32 IWMP-15/2014-15 Belthangady 12 4375.00

Total 30 10975.00

33

Dharwad

IWMP-17/2014-15 Dharwad 9 4307.00

34 IWMP-18/2014-15 Navalgunda 7 4599.91

Total 16 8906.91

35 Davanagere IWMP-18/2014-15 Harapanahalli 10 5000.00

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Project area

36 IWMP-19/2014-15 Chennagiri 16 5000.00

Total 26 10000.00

37

Gadag

IWMP-19/2014-15 Shirahatti 11 4927.00

38 IWMP-20/2014-15 Gadag 10 4991.43

Total 21 9918.43

39

Gulbarga

IWMP-29/2014-15 Jewargi 8 4500.00

40 IWMP-30/2014-15 Afzalpura 6 3800.00

41 IWMP-31/2014-15 Chittapura 9 4500.00

42 IWMP-32/2014-15 Gulbarga 5 3000.00

43 IWMP-33/2014-15 Chincholi 9 5000.00

Total 37 20800.00

44

Hassan

IWMP-21/2014-15 Channarayapatna 6 3000.00

45 IWMP-22/2014-15 Arasikere 12 5200.00

46 IWMP-23/2014-15 Arasikere 10 5000.00

Total 28 13200.00

47

Haveri

IWMP-20/2014-15 Hirekerur 10 4000.00

48 IWMP-21/2014-15 Hangal 10 4000.00

Total 20 8000.00

49Kodagu

IWMP-6/2014-15 Somawarpet 7 3438.32

Total 7 3438.32

50

Kolar

IWMP-18/2014-15 Srinivasapura 8 3478.20

51 IWMP-19/2014-15 Kolar 12 3706.12

Total 20 7184.32

52Koppala

IWMP-17/2014-15 Yelburga 11 5000.00

53 IWMP-18/2014-15 Koppal 16 5000.00

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Project area

Total 27 10000.00

54

Mandya

IWMP-16/2014-15 Mandya 12 4157.00

55 IWMP-17/2014-15 Nagamangala 8 4080.72

56 IWMP-18/2014-15 Malavalli 10 3368.14

Total 30 11605.86

57

Mysore

IWMP-19/2014-15 Hunsuru 8 4300.00

58 IWMP-20/2014-15 Nanjanagudu 12 5049.00

59 IWMP-21/2014-15 Piriyapatna 8 4300.00

Total 28 13649.00

60

Raichur

IWMP-17/2014-15 Sindhanur 6 3450.00

61 IWMP-18/2014-15 Lingusugur 7 4250.00

62 IWMP-19/2014-15 Raichur 8 4577.00

63 IWMP-20/2014-15 Manvi 8 4300.00

Total 29 16577.00

64Ramanagara

IWMP-12/2014-15 Magadi 13 5020.68

Total 13 5020.68

65

Shimoga

IWMP-24/2014-15 Sagara 21 5000.00

66 IWMP-25/2014-15 Soraba 18 5000.00

Total 39 10000.00

67

Tumkur

IWMP-35/2014-15 Madhugiri 10 4000.00

68 IWMP-36/2014-15 Pavagada 12 4138.59

69 IWMP-37/2014-15 Gubbi 9 4214.61

70 IWMP-38/2014-15 Sira 11 4028.00

71 IWMP-39/2014-15 Turuvekere 15 4830.33

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Project area

72 IWMP-40/2014-15 Chikkanaya kanahalli 9 4985.57

Total 66 26197.10

73

Udupi

IWMP-8/2014-15 Udupi 8 3000.00

74 IWMP-9/2014-15 Karkala 14 4000.00

Total 22 7000.00

75

U.K

IWMP-17/2014-15 Haliyal 11 3500.00

76 IWMP-18/2014-15 Sirsi 14 3500.00

Total 25 7000.00

77

Yadgir

IWMP-12/2014-15 Yadgiri 10 4735.00

78 IWMP-13/2014-15 Shahapur 11 5000.00

Total 21 9735.00

745 326755.87

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Annexure-III

Staffing Pattern at each district

Sl.

No

NGO staff Duration

1. District Coordinator at District level 30 months

2. Team Leader cum community 64organizer for each sub watershed/Project

30 months

3. IGA cum Training Coordinator for each sub watershed/Project

30 months

4. Data Entry Operator cum Office Assistant for each sub watershed/Project

30 months

5. Watershed Assistants at EC level up to 1000 Ha.-1 more than 1000 Ha.-2

30 months

6. Any additional staff required depending on the situation

Will be decided when situation arise

Annexure-IV Salary structure*

Sl.

No.

Designation of NGO staff Salary (Rs/Month)

1. District Coordinator 15,000/-

2. Team Leader cum community organiser

8,500/-

3. IGA cum Training Coordinator

7,500/-

4. Data Entry Operator cum Office Assistant

6,500/-

5. Watershed Assistants 5000/-

*Note: Salaries are subject to revision as per the SLNA decesion

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Annexure-V Traveling Allowance

A. Traveling Allowance during field visits

Sl.

No

Staff Rate per month

1. District NGO Coordinator Fixed traveling Allowance:

Rs. 2000 in districts with 2 to 4 projects

Rs. 3500/- in districts with 5 to 7 projects

(Minimum of 15 days of field visits)

2. Team Leader cum community organizer

Fixed traveling Allowance: Rs. 1500/- per month



Fixed traveling Allowance: Rs. 1200/- per month



Actual Traveling Cost as per Para B of this annexure


5. Watershed assistants Fixed traveling Allowance: Rs.1000/- per month


Note: Shall be paid on the basis of tour Dairy approved by A.O. In case due to certain emergent exigencies, stipulated field visits if not attended then T.A allowance be prorate reduced.

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B. Traveling Allowance during outstation visits (Outside the Jurisdiction)

Sl.No. Staff State District Taluk

1. District Coordinator KSRTC Semi Luxury bus/Railway. Sleeper Class + Rs.250 DA

KSRTC Semi Luxury bus/ II class train + Rs.150 DA(Outside the HQ district)

KSRTC Semi Luxury bus/ II class train + Rs.150 DA(Outside the taluks of HQ district)

2. Team Leader cum community organizer

KSRTC Semi Luxury bus/Railway. Sleeper Class + Rs.250 DA

KSRTC Semi Luxury bus/ II class train + Rs.150 DA

KSRTC Semi Luxury bus/ II class train + Rs.100 DA(Outside the HQ taluk)









5. Watershed Assistant KSRTC Semi Luxury bus/Railway. Sleeper Class + Rs.200 DA



6. Honorarium to NGO Head

Will be decided before signing the contract

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Annexure –VI Likely Office Expenses of NGO Overheads

Office Rent

Rs.1000 to 1200/Month & additional rent of Rs.500/ month for the office where District Coordinator is located or actuals whichever is less

Stationary/Furniture/Electricity and other expenses Rs.1200/Month

Computer and internet 1. Department will provide the computer with required configuration to the NGO on acknowledgement.

2. Same system (with the configuration given) in working condition should be handed over to the department after 30 months or on the date NGO’s contract gets completed or terminated.

3. Department will reimburse the actual internet charges on production of vouchers.

4. NGO to get BSNL Broad Band connection, only in cases where SNL services are not available NGO can opt for any other available service provider.

5. If in any of the project areas internet connectivity is not available or if there is sever power problem, system will be kept in TWDOs office and the NGO shall use the system from TWDOs office.

NGO Overheads To be decided after opening financial proposal

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SECTION VI: CONTRACT FOR CONSULTANCY SERVICES

Between

[Name of Client]

and

[Name of Consultants]

Dated:

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CONTENTS

Sl. No Contents Page NoI FORM OF CONTRACTII GENERAL CONDITIONS OF CONTRACT

1 General Provisions

1.1 Definitions 1.2 Law Governing the Contract 1.3 Language 1.4 Notices 1.5 Location 1.6 Authorized Representatives 1.7 Taxes and Duties

2 Commencement, Completion, Modification, and Termination of Contract

2.1 Effectiveness of Contract2.2 Commencement of Services2.3 Expiration of Contract2.4 Modification2.5 Force Majeure2.5.1 Definition2.5.2 No Breach of Contract2.5.3 Extension of Time2.5.4 Payments2.6 Suspension2.7 Termination2.7.1 By the Client2.7.2 By the Consultants2.7.3 Cessation of Rights and Obligations2.7.4 Cessation of Services2.7.5 Payment upon Termination

2.7.6 Diputes about Events of Termination

3 Obligations of the Consultants3.1 General3.2 Conflict of Interest

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3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc3.2.2 Procurement Rules of Funding Agencies3.2.3 Consultants and Affiliates Not to engage in certain Activities3.2.4 Prohibition of Conflicting Activities3.3 Confidentiality3.4 Insurance to Be Taken Out by the Consultants

3.5 Accounting Inspection and Auditing

3.6 Consultant’s Actions Requiring Client’s Prior Approval3.7 Reporting Obligations3.8 Documents Prepared by the Consultants to be the Property of

the Client3.9 Equipment and Materials Furnished by the Client

4 Consultant’s Personnel and Sub-Consultants4.1 General4.2 Description of Personnel4.3 Approval of personnel4.4 Working Hours, overtime, Leave etc.4.5 Removal and/ or Replacement of personnel4.6 Resident Project Manager

5 Obligations of the Client5.1 Assistance and Exemptions5.2 Access to Land5.3 Services and Facilities and property of the client5.4 Payment

6 Payments to the Consultants6.1 Cost Estimates; Ceiling Amount6.2 Remuneration and Reimbursable Expenditure6.3 Currency of Payment6.4 Mode of Billing and Payment

7 Settlement of Disputes7.1 Amicable Settlement7.2 Dispute Settlement

III SPECIAL CONDITIONS OF CONTRACTIV APPENDICES

Appendix A — Description of the ServicesAppendix B — Reporting Requirements

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Appendix C — Key Personnel and Sub-consultantsAppendix D — Duties of the ClientAppendix E — Cost EstimatesAppendix F— Form of Bank Guarantee for Advance Payments

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I. FORM OF CONTRACT

This CONTRACT (hereinafter called the "Contract") is made the day of the month of

, 2012, between, on the one hand, (hereinafter called the "Client")

and, on the other hand, (hereinafter called the

"Consultants").

[*Note: If the Consultants consist of more than one entity, the above should be partially

amended to read as follows:

“......(hereinafter called the "Client") and, on the other hand, a joint venture consisting of the

following entities, each of which will be jointly and severally liable to the Client for all the

Consultants' obligations under this Contract, namely, and (hereinafter called

the "Consultants.")”]

WHEREAS

(a) the Client has requested the Consultants to provide certain consulting services as defined in the General

Conditions of Contract attached to this Contract (hereinafter called the "Services");

(b) the Consultants, having represented to the Client that they have the required

professional skills, and personnel and technical resources, have agreed to provide the

Services on the terms and conditions set forth in this Contract;

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral

part of this Contract: (a) The General Conditions of Contract (hereinafter called

"GC");

(b) The Special Conditions of contract (hereinafter called "SC");

(c) The following Appendices:

Appendix A: Description of the Services

Appendix B: Reporting Requirements

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Appendix C: Key Personnel and Sub-consultants

Appendix D: Services and Facilities to be provided by the Client

Appendix E:Breakdown of Contract Price

Appendix F: Form of Guarantee for Advance Payments

[Note: If any of these Appendices are not used, the words "Not Used" should be inserted below next to the title of the Appendix on the sheet attached hereto carrying the title of that Appendix.]

2. The mutual rights and obligations of the Client and the Consultants shall be as set

forth in the Contract, in particular:

(a) The Consultants shall carry out the Services in accordance with the provisions of the Contract; and

(b) The Client shall make payments to the Consultants in accordance with the provisions of the contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.

FOR AND ON BEHALF OF [NAME OF CLIENT]

By(Authorized Representative)

FOR AND ON BEHALF OF [NAME OF CONSULTANT]


[Note: If the Consultants consist of more than one entity, all of these entities should appear as signatories, e.g., in the following manner:]

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FOR AND ON BEHALF OF EACH OFTHE MEMBERS OF THE CONSULTANTS [Name of Member]

By(Authorized Representative) [Name of Member]


etc.

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II. GENERAL CONDITIONS OF CONTRACT

1. GENERAL PROVISIONS

1.1 Definitions

Unless the context otherwise requires, the following terms whenever used in this Contract have the following meanings:

(a) "Applicable Law" means the laws and any other instruments having the force of law in India, as they may be issued and in force from time to time;

(b) "Contract" means the Contract signed by the Parties, to which these General Conditions of Contract (GC) are attached, together with all the documents listed in Clause 1 of such signed Contract;

(c) “Effective Date” means the date on which this Contract comes into force and effect pursuant to

Clause GC 2.1

(d) “Contract Price” means the price to be paid for the performance of the Services, in accordance with Clause 6;

(e) "GC" means these General Conditions of

Contract; (f) "Government" means the Government of

Karnataka; (g) "Local currency" means Indian Rupees;

(h) "Member", in case the Consultants consist of a joint venture of more than one entity, means any of these entities, and "Members" means all of these entities; ‘Member in Charge’ means the entity specified in the SC to act on their behalf in exercising all the Consultants’ rights and obligations towards the Client under this Contract.

(i) "Party" means the Client or the Consultants, as the case may be, and Parties means both of them;

(j) "Personnel" means persons hired by the Consultants or by any Sub-consultant as employees and assigned to the performance of the Services or any part thereof; and ‘key personnel’ means the personnel referred to in Clause GC4.2 (a)

(k) "SC" means the Special Conditions of Contract by which these General

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Conditions of Contract may be amended or supplemented;

(l) "Services" means the work to be performed by the Consultants pursuant to this Contract as described in Appendix A; and

(m) "Sub-consultant" means any entity to which the Consultants subcontract any part of the Services in accordance with the provisions of Clauses 3.5 and 4.

(n) ‘Third party” means any person or entity other than the Government, the Client, the Consultants, or a Sub-Consultant.

1.2 Law Governing the Contract

This Contract, its meaning and interpretation, and the relation between the Parties shall be governed by theApplicable Law.

1.3 Language

This Contract has been executed in English language, which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract.

1.4 Notices

Any notice, request or consent made pursuant to this Contract shall be in writing and shall be deemed to have been made when delivered in person to an authorized representative of the Party to whom the communication is addressed, or when sent by registered mail, telex, telegram or facsimile to such Party at the address specified in the SC.

1.5 Location

The Services shall be performed at such locations as are specified in Appendix A and, where the location of a particular task is not so specified, at such locations, whether in Karnataka or elsewhere, as the Client may approve.

1.6 Authorized Representatives

Any action required or permitted to be taken, and any document required or permitted to be

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executed, under this Contract by the Client or the Consultants may be taken or executed by the officials specified in the SC.

1.7 Taxes and Duties

The Consultants, Sub-consultants and their Personnel shall pay such taxes, duties, fees and other impositions as may be levied under the Applicable Law, the amount of which is deemed to have been included in the Contract Price.

2. Commencement, Completion, Modification and termination of Contract

2.1 Effectiveness of Contract

This Contract shall come into effect on the date the Contract is signed by both Parties or such other later date as may be stated in the SC.

2.2 Commencement of Services

The Consultants shall begin carrying out the Services within thirty (5) days after the date the Contract becomes effective, or at such other date as may be specified in the SC.

2.3 Expiration of Contract

Unless terminated earlier pursuant to Clause 2.7, this Contract shall terminate at the end of such time period after the Effective Date as is specified in the SC.

2.4 Modification

Modification of the terms and conditions of this Contract, including any modification of the scope of theServices or of the Contract Price, may only be made by written agreement between the Parties.

2.5 Force Majeure

2.5.1 Definition

For the purposes of this Contract, "Force Majeure" means an event which is beyond the reasonable control of a Party, and which makes a Party's performance of its obligations under the Contract impossible or so impractical as to be considered impossible under the circumstances.

2.5.2 No Breach of Contract

The failure of a Party to fulfill any of its obligations under the contract shall not be considered to be a breach of, or default under this Contract insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event (a) has taken all reasonable precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of this Contract, and (b) has informed the other Party as soon as possible about the

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occurrence of such an event.

2.5.3 Extension of Time

Any period within which a Party shall, pursuant to this Contract, complete any action or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure.

2.5.4 Payments

During the period of their inability to perform the Services as a result of an event of Force Majeure, the Consultants shall be entitled to continue to be paid under the terms of this Contract, as well as to be reimbursed for additional costs reasonably and necessarily incurred by them during such period for the purposes of the Services and in reactivating the Service after the end of such period.

2.6 Suspension:

The Client may by written notice of suspension to the Consultants, suspend all payments to the Consultants hereunder if the Consultants fail to perform any of their obligations under this contract, including the carrying out of the Services, provided that such notice of suspension (i) shall specify the nature of the failure, and (ii) shall request the Consultants to remedy such failure within a period not exceeding thirty (30) days after receipt by the Consultants of such notice of suspension.

2.7 Termination

2.7.1 By the Client

The Client may terminate this Contract, by not less than thirty (30) days’ written notice of termination to the Consultants, to be given after the occurrence of any of the events specified in Paragraphs (a) through (d) of this Clause 2.7.1 and sixty (60) days’ in the case of the event referred to in (e):

(a) if the Consultants do not remedy a failure in the performance of their obligations under the Contract, within thirty (30) days of receipt after being notified or within such further period as the Client may have subsequently approved in writing;

(b) if the Consultants (or any of their Members) become insolvent or bankrupt;

(c) if, as the result of Force Majeure, the Consultants are unable to perform a material portion of the Services for a period of not less than sixty (60) days; or

(d) if the consultant, in the judgment of the Client has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.

For the purpose of this clause:

“corrupt practice” means the offering, giving, receiving or soliciting of anything of value to

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influence the action of a public official in the selection process or in contract execution.

“fraudulent practice” means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the detriment of KSSC, and includes collusive practice among consultants (prior to or after submission of proposals) designed to establish prices at artificial non-competitive levels and to deprive KSSC of the benefits of free and open competition.

(e) if the Client, in its sole discretion and for any reason whatsoever, decides to terminate this Contract.

2.7.2 By the Consultants

The Consultants may terminate this Contract, by not less than thirty (30) days' written notice to the Client, such notice to be given after the occurrence of any of the events specified in Paragraphs (a) through (c) of this Clause 2.7.2:

(a) if the Client fails to pay any monies due to the Consultants pursuant to this Contract and not subject to dispute pursuant to Clause 7 hereof within forty-five (45) days after receiving written notice from the Consultants that such payment is overdue;(b if the Client is in material breach of its obligations pursuant to this Contract and has not remedied the same with in forty-five (45) days (or such longer period as the Consultants may have subsequently approved in writing) following the receipt by the Client of the Consultants’ notice specifying such breach;

(c) if, as the result of Force Majeure, the Consultants are unable to perform a material portion of the Services for a period of not less than sixty (60) days.

2.7.3 Cessation of Rights and Obligations

Upon termination of this Contract pursuant to Clause GC 2.7 , or upon expiration of this Contract pursuant to Clause GC 2.3, all rights and obligations of the Parties hereunder shall cease, except :

(i) such rights and obligations as may have accrued on the date of termination or expiration;

(ii) the obligation of confidentiality set forth in Clause GC 3.3 hereof; (iii) any right which a

Party may have under the Applicable Law.

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2.7.4 Cessation of Services

Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GC 2.7.1 or GC 2.7.2 hereof, the Consultants shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultants and equipment and materials furnished by the Client, the Consultants shall proceed as provided, respectively, by Clauses GC 3.7 and GC 3.8 .

2.7.5 Payment upon Termination

Upon termination of this Contract pursuant to Clauses 2.7.1 or 2.7.2, the Client shall make the following payments to the Consultants:

(a) remuneration pursuant to Clause 6 for Services satisfactorily performed prior to the effective date of termination;

(b) except in the case of termination pursuant to Paragraphs (a) and (b) of Clause 2.7.1, reimbursement of any reasonable cost incident to the prompt and orderly termination of the Contract.

2. Obligations of the Consultants:

3.1 General

The Consultants shall perform the Services and carry out their obligations hereunder with all due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices, and shall observe sound management practices, and employ appropriate advanced technology and safe methods. The Consultants shall always act, in respect of any matter relating to this Contract or to the Services, as faithful advisers to the Client, and shall at all times support and safeguard the Client's legitimate interests in any dealings with Sub- consultants or third parties.

3.2 Conflict of Interests

3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause 6 shall constitute the Consultants' sole remuneration in connection with this Contract or the Services, and the Consultants shall not accept for their own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or to the Services or in the discharge of their obligations under the Contract, and the Consultants shall use their best efforts to ensure that the Personnel, any Sub-consultants, and agents of either of them, similarly shall not receive any

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such additional remuneration.

3.2.2 Procurement Rules of Funding Agencies

If the Consultants, as part of the Services, have the responsibility of advising the Client on the procurement of goods, works or services, the Consultants shall comply with any applicable procurement guidelines of the funding agencies and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultants in the exercise of such procurement responsibility shall be for the account of theClient.

3.2.3 Consultants and Affiliates not to engage in certain Activities

The Consultants agree that, during the term of this Contract and after its termination, the Consultants and their affiliates, as well as any Sub-consultant and any of its affiliates, shall be disqualified from providing goods, works or services (other than the Services and any continuation thereof) for any project resulting from or closely related to the Services.

3.2.4 Prohibition of Conflicting Activities

Neither the Consultants nor their Sub-consultants nor the Personnel shall engage, either directly or indirectly, in any of the following activities:

(a) during the term of this Contract, any business or professional activities in the Government's country which would conflict with the activities assigned to them under this Contract; or

(b) after the termination of this Contract, such other activities as may be specified in the SC.

3.3 Confidentiality

The Consultants, their Sub-consultants, and the Personnel of either of them shall not, either during the term or within two (2) years after the expiration of this Contract, disclose any proprietary or confidential information relating to the Project, the Services, this Contract, or the Client's business or operations without the prior written consent of the Client.

3.4 Insurance to Be Taken out by the Consultants

The Consultants (a) shall take out and maintain, and shall cause any Sub-consultants to take out and maintain, at their (or the Sub-consultants', as the case may be) own cost but on terms and conditions approved by the Client, insurance against the risks, and for the coverage, as shall be specified in the SC; and (b) at the Client's request, shall provide evidence to the Client showing that such insurance has been taken out and maintained and that the current premiums have been paid.

3.5 Consultants’ Actions Requiring Client’s Prior Approval

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The Consultants shall obtain the Client’s prior approval in writing before taking any of the following actions:

(a) entering into a subcontract for the performance of any part of the Services, it being understood (i) that the selection of the Sub-consultant and the terms and conditions of the subcontract shall have been approved in writing by the Client prior to the execution of the subcontract, and (ii) that the Consultants shall remain fully liable for the performance of the Services by the Sub- consultant and its Personnel pursuant to this Contract;

(b) appointing such members of the Personnel not listed by name in Appendix C (“Key Personnel and Sub-consultants”), and

(c) any other action that may be specified in the SC.

3.6 Reporting Obligations

The Consultants shall submit to the Client the reports and documents specified in Appendix B in the form, in the numbers, and within the periods set forth in the said Appendix.

3.7 Documents Prepared by the Consultants to be the Property of the Client

All reports and other documents and software submitted by the Consultants in accordance with Clause 3.6 shall become and remain the property of the Client, and the Consultants shall, not later than upon termination or expiration of this Contract, deliver all such documents and software to the Client, together with a detailed inventory thereof. The Consultants may retain a copy of such documents and software. Restrictions about the future use of these documents, if any, shall be specified in the SC.

4. Consultants’ Personnel and Sub-Consultants

4.1 Description of Personnel

The titles, agreed job descriptions, minimum qualifications and estimated periods of engagement in the carrying out of the Services of the Consultants' Key Personnel are described in Appendix C. The Key Personnel and Sub-consultants listed by title as well as by name in Appendix C are hereby approved by the Client.

4.2 Removal and/or Replacement of Personnel

(a) Except as the Client may otherwise agree, no changes shall be made in the Key Personnel. If, for any reason beyond the reasonable control of the Consultants, it becomes necessary to replace any of the Key Personnel, the Consultants shall forthwith provide as a replacement a person of equivalent or better qualifications.

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(b) If the Client finds that any of the Personnel have (i) committed serious misconduct or has been charged with having committed a criminal action, or (ii) have reasonable cause to be dissatisfied with the performance of any of the Personnel, then the Consultants shall, at the Client's written request specifying the grounds therefor, forthwith provide as a replacement a person with qualifications and experience acceptable to the Client.

(c) The Consultants shall have no claim for additional costs arising out of or incidental to any removal and/or replacement of Personnel.

5. Obligations of the Client

5.1 Assistance and Exemptions

Unless otherwise specified in the SC, the Client shall use its best efforts to ensure that the Government shall:

(a) issue to officials, agents and representatives of the Government all such instructions as may be necessary or appropriate for the prompt and effective implementation of the Services;

(b) assist the Consultants and the Personnel and any Sub-consultants employed by the Consultants for the Services from any requirement to register or obtain any permit to practice their profession or to establish themselves either individually or as a corporate entity according to the Applicable Law;

(c) provide to the Consultants, Sub-consultants and Personnel any such other assistance as may be specified in the SC.

5.2 Services and Facilities

The Client shall make available to the Consultants and the Personnel, for the purposes of the services and free of any charge, the services, facilities and property described in Appendix D at the times and in the manner specified in said Appendix D, provided that if such services, facilities and property shall not be made available to the Consultants as and when so specified, the Parties shall agree on (i) any time extension that it may be appropriate to grant to the Consultants for the performance of the Services, (ii) the manner in which the Consultants shall procure any such services, facilities and property from other sources, and (iii) the additional payments, if any, to be made to the Consultants as a result thereof.

6. Payment to the Consultants:

6.1 Lump Sum Remuneration

The Consultant’s total remuneration shall not exceed the Contract Price and shall be a fixed lump sum including all staff costs, Sub-consultants’ costs, printing, communications, travel, accommodation, and the like, and all other costs incurred by the Consultant in carrying out the Services described in Appendix A. Except as provided in Clause 5.2, the Contract Price may only be increased above the amounts stated in clause 6.2 if the Parties have agreed to additional

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payments in accordance with Clause 2.4.

6.2 Contract Price

The Contract price is set forth in the SC.

6.3 Payment for Additional Services

For the purpose of determining the remuneration due for additional services as may be agreed underClause 2.4, a breakdown of the lump sum price is provided in Appendices D and E.

6.4 Terms and Conditions of Payment

Payments will be made to the account of the Consultants and according to the payment schedule stated in the SC. Unless otherwise stated in the SC, the first payment shall be made against the provision by the Consultants of a bank guarantee for the same amount, and shall be valid for the period stated in the SC. Any other payment shall be made after the conditions listed in the SC for such payment have been met, and the Consultants have submitted an invoice to the Client specifying the amount due.

7.0 Settlement of Disputes

7.1 Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this Contract or its interpretation.

7.2 Dispute Settlement

Any dispute between the Parties as to matters arising pursuant to this Contract that cannot be settled amicably within thirty (30) days after receipt by one Party of the other Party's request for such amicable settlement may be submitted by either Party for settlement in accordance with the provisions specified in the SC.

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III. SPECIAL CONDITIONS OF CONTRACT

Number of Amendments of, and Supplements to, Clauses in the GeneralGC Clause * Conditions of Contract

[1.1 The Member in Charge is .

[1.2 The addresses are:

Client : ___

Attention :Telex : Facsimile :E-mail

:------------------

Consultants :

Attention : Telex : Facsimile :E-mail

:-------------------

[Note1: Fill in the blanks]

[1.3 Notice shall be deemed to be effective as follows:

(a) in the case of personal delivery or registered mail, on delivery;

(b) in the case of telexes/e-mail, 24 hours following confirmed transmission;

(c) in the case of facsimiles, 24 hours following confirmed transmission.];

[1.4 The Authorized Representatives are:

For the Client :

For the Consultant :

[Note: Fill in the blanks]

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[1.5 The consultants and the personnel shall pay the taxes, duties; fees, levies and other impositions levied under the existing, amended or enacted laws during life of this contract and the client shall perform such duties in regard to the deduction of such tax as may be lawfully imposed.

[1.6 However the Consultancy Services tax payable for this Consultancy Services shall be paid/ reimbursed by the Client separately.]

1 All Notes should be deleted in the Final Text

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[2.1 The date on which this Contract shall come into effect is:

[2.2 The time period shall be ….. days [Note: Fill in 30 days or any other appropriate]or such other time period as the parties may agree in writing ]

[2.3 The period shall be [Note: Fill in the period, e.g., twenty-four (24) months or such other period as the parties may agree in writing].

[3.1 The risks and the coverage shall be:

(1) Third Party motor vehicle liability insurance as required under Motor Vehicles Act, 1988, in respect of motor vehicles operated in India by the Consultants or their Personnel or any Sub-consultants or their Personnel, for the period of Consultancy;

(2) Third Party liability insurance, with a minimum coverage for Rs. ....................... for the period of Consultancy;

(3) Client’s liability and workers' compensation insurance in respect of the Personnel of the Consultants and of any Sub-consultant, in accordance with the relevant provisions of the Applicable Law, as well as, with respect to such Personnel, any such life, health, accident, travel or other insurance as may be appropriate;

(4) Professional liability insurance, with a minimum coverage equal to total contract value for this consultancy; and

(5) Insurance against loss of or damage to (i) equipment purchased in whole or in part with funds provided under this Contract, (ii) the Consultants' property used in the performance of the Services, and (iii) any documents prepared by the Consultants in the performance of the Services.

[Note: Fill in the blanks and delete what is not

applicable] [3.5 (c) Note: Delete where not

applicable.]

The other actions are .]

[3.2 The Consultants shall not use these documents for purposes unrelated to this contract without the prior written approval of the Client.]

[4.1 Note: List here any changes or additions to Clause GC5.1 If there are no such changes or additions, delete this Clause SC5.1 from the SC.]

[5.1 The amount of Contract is Rs. . [5.2

The account is … ]

Payments shall be made according to the following

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schedule:

Note: (a) the following installments are indicative only; (b) if applicable, detail further the nature of the report evidencing performance, as may be required, e.g., submission of study or specific phase of study, survey, drawings, draft bidding documents, etc., as listed in Appendix B, Reporting Requirements. In the example provided, the bank guarantee for the repayment is released when the payments have reached 100 per cent of the lump sum price, because it is assumed that at that point, the advance has been entirely set off against the performance of services.

[5.2 Payment shall be made within 90 days of receipt of the invoice and the relevant documents

specified in Clause 6.4. The interest rate is 5% per annum.[6.1 Disputes shall be settled by arbitration in accordance with the following provisions.

6.1.1 Selection of Arbitrators:

Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an arbitration panel composed of three arbitrators, in accordance with the following provisions:

(a) Where the Parties agree that the dispute concerns a technical matter, they may agree to appoint a sole arbitrator or, failing agreement on the identity of such sole arbitrator within thirty (30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated the proceedings, either Party may apply to the Indian Council of Arbitration/ the President, Institution of Engineers India, New Delhi, for a list of not fewer than five nominees and, on receipt of such list, the Parties shall alternately strike names there from, and the last remaining nominee on the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has not been determined in this manner within sixty (60) days of the date of the list, the Indian Council of Arbitration/ the President, Institution of Engineers India, New Delhi, shall appoint, upon the request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute.

(b) Where the Parties do not agree that the dispute concerns a technical matter, the Client and the Consultants shall each appoint one arbitrator, and these two arbitrators shall jointly appoint a third arbitrator, who shall chair the arbitration panel. If the arbitrators named by the Parties do not succeed in appointing a third arbitrator within thirty (30) days after the latter of the two arbitrators named by the Parties has been appointed, the third arbitrator shall, at the request of either Party, be appointed by Secretary, the Indian Council of Arbitration, New Delhi.

(c) If, in a dispute subject to Clause SC 7.2.1 (b), one Party fails to appoint its arbitrator within thirty (30) days after the other Party has appointed its arbitrator, the Party which has named an arbitrator may apply to the Secretary, Indian Council of Arbitration, New Delhi, to appoint a sole arbitrator for the matter in dispute, and the arbitrator appointed pursuant to such application shall be the sole arbitrator for that dispute.

6.1.2 Rules of Procedure

Arbitration proceedings shall be conducted in accordance with procedure of the Arbitration

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& ConciliationAct 1996, of India

6.1.3 Substitute Arbitrators

If for any reason an arbitrator is unable to perform his function, a substitute shall be appointed in the same manner as the original arbitrator.

6.1.4 Q u a l i f i c a t i o n s of Arbitrators

The sole arbitrator or the third arbitrator appointed pursuant to Paragraphs (a) through (c) of Clause 7.2.1 hereof shall be a nationally recognized legal or technical expert with extensive experience in relation to the matter in dispute.

6.1.5 In any arbitration proceeding hereunder:

(a) Proceedings shall, unless otherwise agreed by the Parties, be held in

Bangalore.

(b) The English language shall be the official language for all purposes

(c) The decision of the sole arbitrator or of a majority of the arbitrators (or of the third arbitrator if there is no such majority) shall be final and binding and shall be enforceable in any court of competent jurisdiction, and the Parties hereby waive any objections to or claims of immunity in respect of such enforcement.

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IV. APPENDICES

Appendix A: Description of the Services

[Give detailed descriptions of the Services to be provided; dates for completion of various tasks, place of performance for different tasks; specific tasks to be approved by Client, etc.]

Appendix B: Reporting Requirements

[List format, frequency, contents of reports and number of copies; persons to receive them; dates of submission, etc. If no reports are to be submitted, state here "Not applicable".]

Appendix C: Key Personnel and Sub-consultants

[List under: C-1 Titles [and names, if already available], detailed job descriptions and minimum qualifications. experience of Key Personnel to be assigned to work, and staff-months for each.

C-2 List of approved Sub-consultants [if already available]; same information with respect to their Personnel as in C-1 through C-2)]

Appendix D: Services and Facilities to be provided by the Client

[List here under:

F-1 Services, facilities and property to be made available to the Consultants by the Client.]

Appendix E: Breakdown of Contract Price in Indian Rupees

List here the elements of cost used to arrive at the breakdown of the lump sum price:

1. Monthly rates for local Personnel (Key Personnel and other Personnel)

2. Reimbursable expenditures:

This appendix will exclusively be used for determining remuneration for additional services.

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