attendance: laura, paulina, daria, chad, jeff, jesse, prina, enzo, … · 2012. 8. 5. · johannes,...

Commerce Undergraduate Society| www.cusonline.ca

Attendance: Laura, Paulina, Daria, Chad, Jeff, Jesse, Prina, Enzo, Tim,

Johannes, Nikolai, Jordan, Niki, Negar, Connor, Veronica, Moses, Chris,

Sean, Jeff K, Klazina, Pia, Monica, Michael, Tim, Thato, Dylan

Start – 6:00 PM Arc Initiative – Sean Wheeler

See PowerPoint Questions

Pia: What are the breakdowns for the budget o The amounts for student contributions come from the students from

UBC paying to go, the alumni and business professionals are paying

100% of their travel and not receiving anything in return. The fundraising efforts are efforts the students have put in. Business

Contributions are contributions of the community, and the majority will be going towards the business ideas generation

o For fundraising – Raised money through Japadog, a club night at

Venue Dylan: What can the people do who attend the conference

o People can develop their ideas into business plans Johannes: What are the key methods you are using to figure out if you`ve

been successful and what plans do you have going forward

o We won`t be asking the participants for money (participants in Africa), we can now demonstrate from last year what happened through the

business plans. This summer we hope to do exit video interviews. To me, the level of success is built on the relationships.

o For BorneWise: We hope to get workshops in the community, so if they learn something and then they can teach these skills to others.

Prina: How much was asked last year and how do we foresee this initiative

getting on its own feet o Last year was $6500, this year it`s bigger because we have two

locations. The sustainability of the alumni is infinite. I would like to see this become something that Sauder aids in. We would have to scale this if we didn`t have the CUS money.

Johannes: As the program expands, do you see other partners coming on board

o I don`t see it as a linear expansion. Connor: How are you making sure that Sauder students are gaining value

o Bringing cases back for students, providing discussion amongst

students and giving students different perspectives, this year this affects 20 students , this project brings alumni and students together,

building the Sauder student brand, a larger investment is on future opportunities

Moses: How big do you want the project to get


o If we had two locations in Africa that had about 5-10 students and maybe a location in Asia, I think that would be fantastic

o We are partnering with Go Global, so there is a lot of training they are providing

Chad: You want to build the Sauder and CUS brand, these are indirect benefits, however the people in the program benefit directly. What is the direct impact to the Sauder School of Business

o We can bring the issues and what we learned back to Sauder, create cases, they can foster the knowledge we gained

o We want to include the work we are going to do there and include in the classroom, there are a lot of possibilities going forward

o We are all students who can implement these things

o Thato: We have an opportunity to differentiate ourselves from other business schools in Canada

Moses: You are in second, third and fourth year and you say you will

continue to be engaged in this project

o The students last year are still very involved and engaged

Discussions: Enzo: How accessible is this for students at large, in terms of cost of the

program

o The CUS would pay about 6% of our costs, for each of us to go it`s a little over $6,000

Chad: They are requesting $17,500 I am concerned how much they are giving to each student.

o Ten students are going, but there are additional student at Sauder

Paulina: We are not providing the students to go, we are sponsoring the conference. This is potentially sponsoring charity. However, this can drive

students interested in social entrepreneurship to come to Sauder Daria: I think this is a great initiative and it makes our school more

international. More students will be inspired in the school to make a

difference Paulina: Is this our budget or next year budgets

Pia: we can vote to pass a recommendation Chad: They can make a recommendation to us, then we can approve it Prina: Why aren`t we considering the contributed surplus

o There is a precedent is that it should be used for long term capital projects,

Chad: We could take money out of the contributed surplus, and then next year the new board could put the money back into the contributed surplus

out of their budget. Pia: Why don`t we vote on what happens on this fiscal year. They don`t

make any payments until after April 30th


Motion to table discussion For: 11 Tim, Nikolay, Dylam. Niki, Negar,Jordan, Moses, Michael, Paulina, Chad,

Prina Against: 4 connor, daria, laura, lucas

Abstain: 2 veronica, david Motion Passes

Proposed Jobs – Dylan

See attached Questions

Tim: Can you ensure that responsibilities aren`t minimal. Looking at the

main responsibilities, if you had to narrow the job down to main responsibilities, what would those be

o Deal with programs and curriculum (Program reform such as Comm101 and merging HR and OB)

o Do a lot of research into the position

o So to summarize: Course reform and research Lucas: What will be your new responsibilities

o This won`t change my responsibilities, it will just let me focus more on certain initiatives

Veronica: I think the CUS should work towards continuity and turnover, do

you see the AVP as someone who would be taking on VP Academic o Yes, they would be very prepared for that role

Connor: The VP Academic role is not the most strenuous role on the exec, so why should you have a VP Associate, including the oversight of a new Dean.

o I did not know there was a committee to choose a new Dean

o I can`t do all the goals and opportunities that I have set out this year without a VP Academic

Connor: I don`t agree with this Jeff: I think when we go to the administration; we want to have hard

evidence and research from the student body. I think to more in that

direction, it would help. Moses: I can understand how having someone this year would be effective,

but maybe not have this as an official CUS position o It will push the VP Academic to get things done

Laura: How does this differ from the position that wasn`t passed

o Jeff: Chris introduced it last year and it wasn`t passed because there wouldn`t be enough tangible objectives. I think there would be value

in a position like this. Jesse: A lot of VP`s have committees so why can`t you hire a committee

o I would rather hire one individual Chad: Do you feel you would have more work done by an associate VP rather

than executive assistant


o Yes I think an associate would get more done Connor: I think an informal committee would be good, but I disagree with

the idea of an associative vice president Johannes: Working with a committee is less effective than an Associative

Vice President Chad: During the referendum consultations, you were in favour with the

Associative VP position. We have three older VP Academics, and all three of

them believe this position would be valuable Jesse: Don`t agree with this because three VP Academic`s believe in the

position All in favour of introducing the Associate Vice President Academic as a permanent

CUS position under the student council Favour:12

Against: 2 Niki, Connor Abstain:1 Dylan

Proposed Job – Chris – Retail Operations Management

See Job description Lucas: Can we get students involved in designing the T-shirts Chad: The idea to put everything in the bookstore was to increase sales, but

we have been unhappy about those sales. Chris: I have a ton of experience in retail

Johannes: This is a centralized place for students to get swag Prina: Is the store going to be affordable

o Connor: Saskatchewan buys it all at cost and sells it at cost. They set

up a booth and have a pre-ordering station

All in favour of introducing the retail operation manager as a service council position under the commerce undergraduate society For: 13

Against: 0 Abstain: 0

Services Review – Klazina

See attached

Dylan: How about making external conferences under the VP Academic Lucas: for an IT director can we outsource this since we haven`t had any

appropriate applications Tim: With these service council changes, we don`t need input from the

outgoing board


Be it resolved that that Business Week is moved from the VP Engagement to the VP Internal portfolio

For: 12 Opposed: Connor

Abstain: 0 Motion Passes

Be it resolved that the Golf Chair position is rescinded as a CUS Service Council Position

For: 12 Against: Dylan Abstain: 0

Motion Passes

Be it resolved that that ISAS is moved from the VP Academic to the VP Engagement portfolio

Unanimous Motion Passes

Be it resolved that the Sauder Squad position is rescinded as a CUS Service Council Position

Unanimous Motion Passes

Be it resolved that that Sauder Sports is moved from the VP Marketing to the VP Engagement portfolio

Unanimous

HR Director – President`s Portfolio

We just moved the HR Director out of the President`s portfolio

Johannes: Angie mentioned that she felt it should have been under the president, Julie agreed

Proposal to move the HR director to the Presidents portfolio from the VP Internal Portfolio For: 13

Against: 0 Abstain: 0

Motion carries

Sauder Squad Prina: I think having the Sauder Squad would be a good idea, since we have

a mascot


Chad: We already voted it out Connor: These years we have struggled to keep this position involved

We will inform current applicants that the position has been rescinded

Chad I would like to request that you allow me to give the final presentation

Tim We want to get the CUS official statement about Phase 3 to the public

We need a motion to pass the statement from the CUS Dylan: I think we have waited too long to send out the message Laura: I heard a lot of feedback when it first came out and now everyone has

forgotten about it Moses: I agree, but now it`s done

Negar: Just because they aren`t talking doesn`t mean it`s gone away Chad: Something needs to go out there, so maybe we should talk more

about the CUS`s role is with the building

Connor: Let`s post it on the website and just leave it Tim: The purpose isn`t to make aware every student, it`s simply to just

have it on the website All in favour to approve the official statement of the Commerce Undergraduate Society regarding phase 3

For: 11 Against: 0

Abstain: 2 Tim and Chad AMS Updates

The fee passed, everything that needed to pass was passed

Senator Senator meeting coming up in the next few weeks Talking about NCAA

In Camera Discussion

End – 8:45 PM

2011 South Africa CUS Proposal

Our Story

�  Thato Makgolane

�  Phalaborwa

�  Jeff Kroeker

�  The Palabora

Foundation

�  The Pilot Project

The Arc Initiative Story

�  Ali Briston

�  Maggie Wei

�  Michael Buchan

�  Monica McMahen

�  Sean Wheeler

�  Tim Chang

�  Veronica Cho

�  Victoria Capron

The 2011 Team

The Details

Summer Project 2011

�  May 11th – Aug. 5th �  Living with host families �  Business Internships

  Palabora Foundation Head Office

  Local businesses   Local entrepreneurs

*option specific placement �  Organizing and running

the Executive Workshop

Executive Workshop

Fueling Entrepreneur

Executive Workshop

�  60 local business people

�  Small breakout sessions �  Key note speakers �  Panel sessions �  Interactive group

discussions �  Training in

•  Marketing •  Leadership Skills •  Planning & Budgeting

Fueling Knowledge

What is the value of this project to students?

�  Driving social enterprise

�  Branding •  Enhances international

business model �  Brings students and

alumni together �  Formal presentation �  Mini Case (COMM101)

•  Provokes discussion(enriching community)

Sauder Benefit

Budget

General Cost

Mentoring Initiatives $3,000

Planning and Preparations $1,000

Phalaborwa

Student Cost $42,000

Alumni Cost $12,000

Workshop $6,000

Business Ideas Generation $3,000

Business Professionals $16,000

Ethiopia

Student Cost $15,000

Alumni Cost $12,000

Workshop $3,000

Business Ideas Generation $7,000


Total $136,000

Funding Proposal

Source Amount

Student Contributions $53,000

Alumni Contributions $20,000


Sauder Dean $5,000

Fundraising Efforts $2,000

Business Contributions $10,000

CUS $17,500

Total $136,000

Associate VP Academic Job Description

Title of Position Associate Vice President Academic (1 position available)

Portfolio Vice President Academic

Position Summary

The Associate VP Academic will assist the VP Academic on various project work with special consideration to work on academic programs and the curriculum in the Sauder School of Business.

Time Commitment Avg 10 hours per week.

Term of Employment March 2011 – March 2012

Main Responsibilities

§ Working in the student engagement side of the External Review of the Sauder School of Business

§ Assistance with the selection of the New Dean § Coordinating a student survey on the effectiveness and attitudes towards the

current academic program § Strategizing with the Vice President Academic on course reform § Review of the Sustainability Concentration into a option § Creation of an Undergraduate “workstudy” night § Working with other faculty/staff members to see where synergies can exist

Qualifications

§ Excellent communication skills § Experience in projects with attention to detail § Creativity § Ability to work with little supervision or direction § Strong belief in the value of academics to students § Interest in the long-term improvement of the Sauder curriculum

Anticipated Learning Outcomes

The Associate Vice President Academic can expect to fully develop valuable project management skills and working on a diverse portfolio in a fast paced environment. The incumbent for this position will also have opportunities to use and develop skills in the following (but not limited to) areas: • Communication Skills • Decision Making and Time Management Skills • Problem Solving Skill and Critical Thinking Skills • Excellent preparation for an Executive Council Position

Retail Operations Manager Job Description

Title of Position Retail Operations Manager

Portfolio VP Marketing Portfolio

Position Summary The CUStore Retail Operations manager is responsible for all start-up and operations activities for the new CUStore. Will work with the VP Marketing on various guerilla marketing initiatives.

Time Commitment Regular basis: 10 hours a week Peak periods (September and prior to events): 15 hours per week

Term of Employment April 2011 – April 2012

Main Responsibilities

• “Start-up” the new CUStore • Recruit and hire a team to work with you in the CUStore • Facilitate the design of new t-shirts, hoodies, and associated swag with an updated, fresh

look • Manage all operations of the store, which includes the sourcing and merchandising of the new

CUS t-shirts, hoodies, and other swag • Implement promotions with the VP Marketing

Qualifications

• Entrepreneurial drive • Ability to lead and motivate a team throughout the year • Time management, organizational skills, and accurate record keeping • Professionalism • Marketing experience a plus

Anticipated Learning Outcomes

The Retail Operations Manager should be able to develop leadership and team management skills throughout their term. The primary anticipated learning outcomes are as follows: • Gain experience with a small scale “start-up” business • You get to facilitate the new look of CUS swag • Gain experience in implementing new operational procedures within the CUStore • Hiring and HR experience • Freedom to develop and implement various retail management initiatives with the approval of

the VP Marketing

Application Process

-‐ Submit the following information to HR Director ([email protected]): • A one-page resume outlining your most relevant experiences • A cover letter describing:

o Why do you want to be involved in CUS? o Why do you think you would be an excellent candidate for the position?

-‐ Please contact the HR Director if you have any additional questions or concerns.

President External Internal Marketing Academic Finance EngagementBefore Executive Assistant Me Inc. Chair Elections Officer Class Liaison Coordinator JDC West Captain FS Director POITS Manager

Enterprize Canada President Sauder Sports Coordinator Cavalier Editor Case Competition Club Coordinator FROSH ChairIBC Chair Snack Bar Manager Prospectus Editor Awards Night and Recognitions Coordinator Grad ChairIgnite Chair Human Resources Director Sauder Squad Captain Commerce Mentorship Program Coordinator Business Week CoordinatorStyle and the City Chair Internal Affairs Director Visual Media Coordinator International Students Association at Sauder 1st Year Director Alumni Relations Director Yearbook Editor Campus Ambassador Program Coordinator Appointments, Promotions, Tenure Rep 2nd Year DirectorCorporate Relations Director Sustainability Director Events and Calendar Director Social Committee CoordinatorExternal Conferences Coordinator Buddy and Exchange Coordinator Executive Mentorship Program Commerce Community Programs ChairGolf Chair

Remove (-‐) Golf Chair (-‐) Sauder Sports Coordinator (-‐) Class Liaison Coordinator (-‐) Awards Night and Recognition (-‐) Business Week Coordinator(-‐) Snack Bar Manager (-‐) Sauder Squad Captain (-‐) Int'l Students Ass. at Sauder(-‐) Yearbook Editor

Add (+) Business Week Coordinator (+) Yearbook Director (+) Class Liaison Coordinator (+) Sauder Sports Coordinator(+) Awards Night and Recognition (+) Int'l Students Assoc. at Sauder(+) Club Presidents

After Executive Assistant Me Inc. Chair Elections Officer Cavalier Editor JDC West Captain FS Director POITS ManagerIBC Chair Internal Affairs Director Prospectus Editor Case Competition Club Coordinator FROSH ChairIgnite Chair Sustainability Director Visual Media Coordinator Commerce Mentorship Program Coordinator Grad ChairStyle and the City Chair Business Week Coordinator Campus Ambassador Program Coordinator Appointments, Promotions, Tenure Rep Business Week CoordinatorAlumni Relations Director Awards Night & Recognition Events and Calendar Director Class Liaison Coordinator 1st Year Director Corporate Relations Director Club Presidents Yearbook Editor 2nd Year DirectorExternal Conferences Coordinator Social Committee CoordinatorExecutive Mentorship Program Buddy and Exchange Coordinator

Commerce Community Programs ChairSauder Sports CoordinatorInternational Students Association at Sauder

Affected Positions Change RationaleAwards Night and Recognition Academic -‐> Internal majority of awards are clubs/service-‐centric rather than academic in natureBusiness Week Coordinator Engagement -‐> Internal CUS Clubs under responsibility of Internal, more clubs focused (promoting clubs); external aspects already handled by CR Class Liaison Coordinator Marketing -‐> Academic No longer used for classroom announcements, and there is no desire to bring them back (they were rather lack-‐luster; everyone else is doing better promos)Golf Chair cut (External) Has not happened recently, raised very minimal amounts of moneyInt'l Students Ass. At Sauder Academic -‐> Engagement More social than academic-‐ engages international students Sauder Sports Coordinator Marketing -‐> Engagement Student engagement focus, coordinates Sauder involvement in community sports events Sauder Squad Captain cut (Marketing) Didn't do much this year; events/clubs have become better at doing their own marketing. Would potentially need to disseminate dutiesSnack Bar Manager cut (Internal) No snack bar; have Sauder Café Yearbook Editor Internal -‐> Marketing More graphics and design based; also need to increase sales (mktg)

attendance: laura, paulina, daria, chad, jeff, jesse, prina, enzo, … · 2012. 8. 5. · johannes,...

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