asists program manager’s training

R. Matt/NRS Liaison/Literacy Assistance Center

ASISTS Program Manager’s ASISTS Program Manager’s TrainingTraining

Rosemary Matt

NRS Liaison for NYS


Use Data to Inform Your ProgramUse Data to Inform Your Program

Review all data reports from FY08/09What does the data tell you– About your intake process?• Persistence

– About your assessment practices?– About your student population?– About your program performance?


Intake Process…Intake Process…

How many students were enrolled in your program?

How many students counted for NRS purposes (ie. met the threshold criteria of 12 contact hours and a valid pre test)– What does this tell you about the population

you serve?– What may it be telling you about your intake

process?


Assessment practices:Assessment practices:

How many students were not pre tested?

How many students were not post tested?

How many invalid tests were recorded?

When did your staff last attend training?


Student population:Student population:

In what level were the most students served?

Is this the level where you dedicate the most resources?

Which level showed the most gain?Is your program consistent with the

NYS?


Program performance:Program performance:

In what areas is your program the strongest?

Where does your program need to show improvement?

What have you done/are doing to make this happen?


Program Evaluation ReportProgram Evaluation Report


More about Assessment Practices:More about Assessment Practices:

How frequently are post tests given?Who decides when a post test is

appropriate?In the case of the TABE, who decides

which form and level are appropriate?

How are students prepared for the post test?


Invalid Tests:Invalid Tests:


Look Closely! Look Closely!


Educational GainEducational Gain

Post Test Rate: WILL Count in FY09/10 –

meet the benchmark and then Quartile ranked.

65%


Educational GainEducational Gain

New Educational Gain Target for FY09/10 is 46%


Follow Up OutcomesFollow Up Outcomes

For Enter Employment: this column will include those students having the goal of “Obtain Employment” and

exited in Quarters 2, 3, and 4 of FY08/09

AND

students exiting in Quarter 1 of FY09/10.



For FY09/10 Retain Employment: this column will include those students having the goal of “Retain

Employment” and exited in

Quarter 4 of FY07/08 AND

students exiting in Quarters 1, 2, and 3 of FY08/09.



For FY09/10 exiters with either goal of Enter Postsecondary Education or Training ___ OR ___ Obtain GED/Secondary School Diploma: They include students

exiting in FY09/10 between

July 1, 2009 and June 30, 2010.


Goal Setting Goal Setting

Goal Setting:

Special attention should be given to the determination of a students Employment Status

•Unemployed and Available for Work

•Unemployed and Not Available for Work


Survey Response RateSurvey Response Rate

Survey Response Rate:

Number of Exiters with Follow Up Goals

Includes students from:

•Enter Employment

•Retain Employment

•GED Goal

•Postsecondary Education


CIRCLE of DATACIRCLE of DATA

Data Collection

(Intake)Data Input

Reports & Review


TASK MASTERTASK MASTER

Data Team Assignments (enter the names of the staff assigned to each task):

Intake & Assessment: ________________________

Data Input: _________________________________

Data Maintenance (Preparation for new fiscal year, electronic record match paper record): __________________________________



Management Reports (Generate Class Rosters, Attendance Reports, Turnaround Documents):

___________________________________________

Funding Reports (NRS, EPE, Program Evaluation, Data Checks):

____________________________________________