annual report & accounts 2015/16bhsea.org.uk/2015-16 annual reportsigned.pdf · continued...

BHSEA

Sharing Learning Improving Sharing Learning Improving

Annual Report & Accounts 2015/16

Birmingham Health, Safety and Environment Association

GA / LP –

12th

December 2016

Financial period: 1 October 2015 – 30 September 2016

Programme / events: 1 January 2016 – 31 December 2016

Registered Company No. 00925718 (England and Wales)Registered Charity No. 255523

1

BHSEA


ContentsReport of the TrusteesAssociation Objective ; Organisation ; StructureSummary of achievements and milestonesProgramme of events incl. Members corner; Construction, HealthMembership ; Partnerships / key contactsIncome & expenditure summary ; Assets and investmentsGovernance and managementFuture actions / improvement opportunities

Unaudited Financial StatementsIndependent Examiner’s ReportStatement of Financial ActivitiesBalance SheetNotes to Financial Statements

Appendices / further information2

http://www.bhsea.org.uk/agm2017.htm




BHSEA


Association Objective

To promote the health, safety, welfare and wellbeing of working people and the organisations they work for by facilitating networking, sharing, learning, the adoption of good practice and

continuous improvement.This extends to an organisation's physical assets, the environment, and the community which it serves or in which it operates with a focus on Birmingham and surrounding areas.

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‘Welfare’ means facilities and provisions that are necessary for the comfort, convenience and wellbeing of working people such as washing, toilet, rest and changing facilities and somewhere clean to eat and drink during breaks.‘Wellbeing’ means a good or satisfactory condition of existence or state characterised by health, happiness and prosperity determined primarily by work and which can be influenced by workplace interventions.

BHSEA


Registered office 721 Hagley Road West, Quinton, Birmingham, B32 1DJRegistration Company No. 00925718. Incorporation date: 11th January 1968

Charity Commission Registration No. 255523.Governing documents

Memorandum of Association (As revised at AGM - 8th Jan. 2001);Articles of Association (As revised at EGM – 8th June & 14th September 2015)

President Rosi Edwards – appointed February 2016Trustees Mr G Allcock – Chair; Mr S Parton – Vice Chair resigned June 2016 replaced

by Mr D Hughes co-opted June 2016; Mr N Boon – Construction Section Chair; Mr D Masuan – Vice President

Secretary Miss E A Prophett

Independent Examiner

Mr M Howell, Nicklin LLP, Halesowen, West Midlands, B63 3TT

Bank Lloyds TSB, Edgbaston, Birmingham, B15 1QL

Stockbrokers / Investment Manager(s)

Cordea Savills (Charity Property Fund)RathbonesBrewin DolphinBarclays (Charity Fund)

Organisation Information

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BHSEA


Organisation Structure 2016/17

Trustees / Honorary Officers(directing)

Management Committee (managing) – Trustees plus

Council (advising) – Management Comm. plus

George Allcock [2] (Chair) Lee Dargue [5] Mike AbbottSteve Parton [3] (Vice Chair) Chris Hopkins Geoffrey BrownNeil Boon (Construction Chair) Louise Mansfield [6] Sam Canty [7]

Dalvinder Masaun (Vice President) Malcolm CopsonDavid Hughes [4] (Vice Chair) John Duffy

John JonesTerry MallardMike MortonAnu Spratley (Dr)John Wood

Sub-Committees & members including the Construction Section are shown in Appendices

Secretary: Liz Prophett; Admin. Assistant: Janice Hemus[1] Appointed February 2016. [2] SGUK BHSEA representative (ended Sept. 2016). [3] Resigned June 2016. [4] Appointed June 2016. [5] Resigned July 2016. [6] Co-opted to Council January 2016, co-opted to Mgt. Comm. Sept. 2016. [7] Co-opted Sept. 2016 . 5

President Rosi Edwards [1] Non-Executive Director, Wolverhampton NHS Trust; ex. Regional Director, HSE Wales, Midlands and South West Region

BHSEA


Summary of achievements & milestones•

Continued strong support from HSE including keynote at January 2016 AGM.•

Strong programme of monthly events plus construction / SHAD events.•

Visual, practical and simple aim / style -

wider appeal for SMEs

and others. •

Cabaret style room layout –

increased member networking and engagement. •

Electronic flyers, programmes and newsletters based on a common visual format. •

Annual seminar ‘Effective Claims Management’

-

well attended, good feedback.•

Further adoption of social media to facilitate networking and sharing.•

Appointment of BHSEA President to provide oversight and help give direction.•

Several new Council and Management members via election or co-option. •

Simplification of BHSEA operational model eg

Quinton premises sale.[1]

•

Further development and documentation of systems and procedures.•

‘Overall Alan Butler Gold Award 2015 winner’

–

House of Lords; January 2016.

Only achieved by the continuing voluntary effort by Trustees, Management and Council with support from others including the Secretary Liz Prophett and her assistant Janice Hemus. 6

[1] – Exchange of contracts October 2016,; completion due 5 January 2017.

BHSEA


Summary of Meetings / Events – 2016 Details on following slides / pages

Type of meeting / event Number of events

Total attendance (excl. Dec)

Notes

Monthly meetings / events 10 348

Members corner 7 267 Attendance figures included above

Construction / WWT events 7 623 Two of events included in ‘Monthly meetings / events.

Health related presentations /events 7 540 Attendance figures included above

Annual Seminar – ‘Claims Management’ 1 55

7

BHSEA


Programme of Events / Meetings - 2016Date Topic / title No.

Jan Annual General Meeting - HSE Annual Progress Report & Future Plans Samantha Peace, HSE Divisional Director, Wales, Midlands and South West 47

Feb Manual Handling - A Different Approach Stewart Cruikshank, Pristine Condition 37

Mar Construction: TG: 2013 – Is it Doing the Job? & SG4:15 Preventing Falls – UpdateRay Johnson 32

Apr Cyber Crime and the Risks from Social Media and Smart Phones David Benford, Blackstage Forensics Ltd 24

May Keeping Health and Safety Simple in a Complicated World Geoffrey Brown, HM Principal Inspector of Health & Safety, Field Operations Directorate 52

Jun Legal Update David Egan, Partner DWF LLP, Birmingham (Health, Safety and Environment Specialist) 30

Sep Taking the Stress out of Mental Health Lee Dargue – Siemens Rail Automation Holdings 35

Oct Construction: It’s All Gone Wrong! What Now?- Tony Mitchell, HSE and Louise Mansfield, Pinsent Masons 57

Nov Electromagnetic fields - Hugo Bibby, LinkMicrotec ; Arc Flash - Steve Kirk, Schneider Electric; Electricity at Work George Allcock 34

Dec Pollution Prevention - Alison Whelan, Waste Enforcement Unit, Birmingham CC; Environmental Law Update - Fiona Ross, Pinson Masons 33

8

Average attendance2014 = 502015 = 442016 = 38

BHSEA


Members’ Corner - 2016 short (10 mins) practical presentations at monthly programme meetings

Date Topic / title

Feb Manual Handling - Stewart Cruikshank, Pristine Condition

Mar Scaffold Incident: What do you think happened? - Neil Boon, BHSEA Management Committee Member & Chair of Construction Section

Apr -

May It’s only racking! What can go wrong? - Ralph Weaver, BHSEA Member

Jun Birds & Rodents: The Risks - David Warren, NBC Bird & Pest Solutions

Sept Stress related case law - Louise Mansfield, Pinsent Masons. BHSEA Management Committee Member

Oct -

Nov Driving at Work - Colin Tuck, Aston University

Dec Transitioning to ISO14001:2015 - Dr Anu Spratley, Cathedral Hygiene

Presentations from Members needed on their issues and experience - HSE in practice! 9

BHSEA


Construction Events - 2016 incl. Working Well Together (WWT) Events

Note: March and October events: BHSEA Programme events / meetings. All other events: WWT including Safety and Health Awareness Days (SHADS)

Date Topic / title NumbersJan / Feb Asbestos Awareness (14 sessions) 218

March Scaffold Incident: What do you think happened? - Neil Boon, BHSEA Mgt. Committee Member & Chair of Construction Section 32

March TG 20:13 Is it doing the job? & SG 4:15 Preventing Falls -Ray Johnson, Safety & Access Ltd 32

April Good Health is Good Business 69June / July Asbestos Awareness (12 sessions) 112July Plant Safety 44

October It’s All Gone Wrong! What Now? - Tony Mitchell, HSE and Louise Mansfield, Pinsent Masons 57

November Back to basics – prevention and innovation 59

10Thanks to the HSE, Neil Boon / the Construction Section & other supporters / sponsors

BHSEA


Health related presentations / events – 2016 (included in previous pages / slides)

Date Topic / title NumbersJan/ Feb

Asbestos Awareness (several sessions) 218

Feb Manual Handling - A Different Approach Stewart Cruikshank, Pristine Condition 37

April Good Health is Good Business – WWT Event 69

Jun / July

Asbestos Awareness (several sessions) 112

Sept Taking the Stress out of Mental Health Lee Dargue – Siemens Rail Automation Holdings 35

Sept Wellbeing - engaging the workforce - Richard Davies, 3M 35

Nov Electromagnetic fields – Hugo Bibby, LinkMicrotec 34

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BHSEA


Membership Numbers -

at end of financial year ie

30th

September 2016

Membership type etc 2013 2014 2015 2016

Total number of members 295 318 325 302

- Resigned / deleted members na 37 40 44

- New members na 60 47 21

General members 139 166 168 161

Construction members 123 120 120 105

Training/Consultant members 12 12 18 17

Associate members 11 11 9 10

Honorary members 10 9 10 9

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BHSEA


Partnerships / Contacts

•

Health and Safety Executive

•

Birmingham City Council

•

Royal Society for the Prevention of Accidents

•

Safety Groups UK

•

Fire Protection Association

•

Engineering Employers Federation

•

Construction Industry Training Board

•

Federation of Master Builders

•

National Metal Forming Centre

Special thanks to the Health and Safety Executive 13

BHSEA


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Income & Expenditure Summary 2015/16

Income & Expenditure 2011/12 2013/14 2014/15 2015/16

Income from Investments:NHS trust rental income £48,731 - -Bank interest £441 £62 £674 £1,183Interest on deposit accounts - £7,595 £206 £51Dividends received £4,820 £5,126 £26,542 £38,821

Income from Charitable activities:Subscriptions £9,116 £10,704 £10,838 £9,094Training and conferences £881 - £11,559 £3,203

Total income £63,989 £23,487 £49,819 £52,352Expenditure - Management Fees:

Portfolio management £2,081 £3,135 £10,169 £4,163Property management - - -

Expenditure - Charitable Activities:Secretary's fees £23,751 £16,608 £12,689 £10,722Admin assistant fees £6,993 £11,078 £8,378Operating expenses £6,062 £9,002 £17,614 £6,683Quinton £0 £3,836 £3,749 £3,193Printing & stationery £3,531 £3,491 £2,661 £851Other expenditure £4,951 £2,296 £1,087 £1,393

Expenditure - Governance:Accountancy £1,555 £1,125 £970 £1,175 Independent examination £1,800 £1,950 £1,975 £2,050

Total expenditure £49,727 £48,436 £61,992 £38,608Surplus (Income - Expenditure) £14,262 -£24,949 -£12,173 £13,744

•

Investments now fully in place for over 12 months resulting in a substantial increase in ‘Dividends received ‘.

•

Expenditure reduced in several areas due to making use of additional (free) resource and increased us of electronic communication, particularly Newsletter.

•

Operating expenses include monthly events room hire and lunch and also the ‘Claims Management’

seminar in April.

•

The overall result: Income greater than expenditure for the first time in 3 years.

BHSEA


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Assets / Investments Summary 2015/16

Total Amount (Value + Cash) £

Dividend & Interest

£

Yield %

Total Amount (Value + Cash) £

Value of invest.

£

Held as Cash

£

Dividend & Interest

£

Yield %

Assets:Fixed assets (incl. Quinton) £133,084 £132,527Lloyds Bank (WWT Account) £13,603 £16,362Lloyds Bank £21,810 £27,841CAF Bank £38,123 £2,170Debtors £5,084 £0Creditors -£7,053 -£6,162

Total £204,651 £206 £172,738 £51

Investments:

Cordea Savills £312,993 £11,446 3.66% £316,160 £316,160 - £14,722 4.66%

Rathbones £221,125 £5,796 2.75% £234,431 £215,159 £19,272 £9,071 4.22%

Brewin Dolphin £225,475 £4,153 1.86% £247,772 £241,677 £6,095 £9,081 3.76%

Barclays Charity Fund £184,369 £5,821 3.27% £184,685 £182,172 £2,513 £7,130 3.91%Total £943,962 £27,216 2.94% £983,048 £955,168 £27,880 £40,004 4.19%

Total assets & investments £1,148,613 £27,422 £1,155,786 £40,055

30 Sept. 2016 2015/16

Assets / Investments

30 Sept. 2015 2014/15 •

Substantial increase in ‘Dividend & Interest‘: £40,055 from £27,422.

•

Exceptional item: VAT payment of £71,821 from sale of Acocks

Green premises in 2013 paid to HMRC -

from CAF Bank account and sale of some Barclays Charity Fund investments.

•

Investment performance kept under review by Management Committee.

BHSEA


Governance and Management (1)•

The Association continues to operate taking due account of Charities Commission rules, regulations and guidelines including those related to public benefit.

•

The Articles of Association (revised in 2015) guide the way the Association is run and managed and includes the roles and responsibilities of Honorary Officers (trustees), Council and Management members.

•

Recruitment and appointment of Honorary Officers / trustees (and

others) is via nominations and member’s votes at AGMs (details in the Articles).

•

Management attention is routinely given to risk issues including

finance/investments, organisational arrangements & succession planning, membership numbers, communication technology/developments and value-add from Association activities. The BHSEA Investment Policy including reserves (liquidity) is included as a appendix.

•

The EFQM business excellence model (adopted in 2013) continues to provide:-

an overview of what the Association does and how it does it;-

a professional, structured and disciplined approach;-

a framework for excellence, continuous improvement and good governance.•

The BHSEA ‘Event / Activity Calendar’

has been developed further and helps ensure all management, risk and governance issues are addressed in a timely manner.

•

Appropriate information, training and guidance is provided to new Trustees, Management Committee members and Council members. 16

BHSEA


Governance and Management (2)

17

‘Strategic Planning & Monitoring’ tool - regularly used to review the activities, performance and effectiveness of the Association and identify improvement opportunities, aims, objectives & priorities

‘Key Event / Activity Calendar’- a day-to-day management tool to ensure actions are taken in a planned and timely manner. Linked guidance notes, tools & techniques indicate why , how etc.

BHSEA


Actions / Improvement Opportunities•

New (rented) BHSEA office accommodation following sale of Quinton premises.

•

Identification and development of future honorary officers prior

to 2018 elections.

•

Further recruitment to Council and Management.

•

Members survey to help guide the development of BHSEA services.

•

New BHSEA website with improved functionality and features -

visuals, tools etc.

•

Exploring the potential value for further development of social media.

•

Increased participation and engagement of members.

•

Annual seminar -

‘Business Continuity (including fire risk).

•

New and improved initiatives for gaining new members.

•

Contacts and partnership development eg

local BSIF members.

•

Further improvement and documenting of internal processes and procedures.

•

Investing proceeds from sale of Quinton premises.

18

BHSEA


Trustees report approved

19

BHSEA


Deliberately blank

20

BHSEA


Appendices / Additional Information - links to files / website

•

Sub-Committees / Topics & Leaders

•

Construction section / sub-committee members

•

Investment Policy

•

Previous Presidents, Chairmen & Honorary Members

•

Lists of Members & associated industry / sector etc

•

Association Milestones 1930 ……. –

A brief history

http://www.bhsea.org.uk/

http://www.bhsea.org.uk/

BHSEA


31

1. Publicity / promotion & recruitment Liz Prophett

2. Legal – Louise Mansfield3. Finance, investment & governance

- George Allcock4. Charitable activities & member services

- Liz Prophett5. Technology (support) incl. website & social

networking – Mike Abbott (Mark Hoare)6. Strategy, planning & monitoring

- George Allcock7. Construction (incl. WWT / SHADs etc)

- Neil Boon (other construction only members listed separately)

8. Administration & support - Liz Prophett (& Janice Hemus)

9. Quinton – George Allcock

Key Topics – Leads(L)

– Sub-committees members(m)

See ‘Safety Committees’

Guidance Note for an explanation of roles etc Revised 12.12.2016

Name 1 2 3 4 5 6 7 8 9

Prophett, Liz L m L m m m L mAllcock, George m L m m L LAbbott, Mike m m LBoon, Neil m LBrown, Geoffrey mCanty, Sam mCopson, Malcolm mDuffy, John m mEdwards, Rosi m mHopkins, Chris mHughes, David m m mJones, John m mMallard, Terry m mMansfield, Louise L m mMasaun, Dally mMorton, Mike m mSpratley, Anu (Dr) m m mWood, John

BHSEA


Construction Section / Sub-Committee Members

Neil Boon (Chair), Carillion

Buildings Midlands

Tony Mitchell Principal Inspector, HSE

Tony Hall, Consultant Mike Pearson / John Sneath, Site Assessment & Training Services

Eddie Hawthorne, Severn Trent Colin Hailing, Consultant

Andrew Rolinson, Keepmoat Adebayo

Ige, HSE WWT National Campaign Manager

Ash Parmar, HSE Richard Ball, Countryside Properties

Ralph Weaver, Arrelle Sylvia Bates, Galliford

Try

Louise Mansfield, Pinsent

Masons LLP

Richard Archer, Makita

Liz Prophett, Secretary, BHSEA

BHSEA


Investment Policy (1)

BHSEA


Investment Policy (2)

BHSEA


Association Milestones 1930 - 1966

-

No ‘Safety’

beyond the Factory Inspectorate.-

Many accidents in engineering shops around Birmingham.-

Factory Inspectorate (Midlands) invited local industry to a meeting.-

Birmingham & District Industrial Safety Group formed -

first meeting.-

Sub-committee formed leading to the present IOSH.-

Junior Section established to introduce apprentices & young persons to the hazards at work.

-

First safety training course for power press operators.-

Membership around 300.-

Acocks

Green premises purchased by the Group.-

Many safety training courses by Group members & Factory Insp.-

Full-time training director appointed.-

Acocks

Green / training handed over to RoSPA

following government grant to set up regional organisations, incl. Birmingham

190 0

193 0

194 3

194 8

195 1

195 6

BHSEA


−Part-time secretary appointed –

safety talks and events organised.−Chair of Safety & Hygiene established at Aston (Group ‘input’).−The Group became a limited company, whilst still a charity.−Group talks included H&S legislation and safety during a recession.−Membership exceeds 300 for the first time since the 1960’s.−Continuing programme of meetings, events and annual seminars−Quinton premises purchased –

Information/Advisory Centre opened.−The Association celebrates 75 years of existence. −Andy Chappell retires (RoSPA

award), Liz Prophett

appointed.−Acocks

Green premises vacated by tenant (NHS) –

a major loss of income. Premises sold with a view to less risky investment(s).

−Members on-line survey followed by ‘Way Forward’

Workshop.−Proceeds of Acocks

Green sale invested.−Construction Section 60 Years Anniversary Event (Barclaycard Arena)−Articles of Association revised (simpler, stronger, more flexible)

196 7

196 8

198 2

199 0

200 1

200 5

201 220 13

Association Milestones 1967 - 2015

BHSEA


−The sad loss of two Association stalwarts –

Liz Chapell

and Harry Jakeman.

−Quinton premises put up for sale (October -

exchange of contracts)

201 6

Association Milestones 2016 -

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