extending the pmo horizon through real business intelligence

www.rpc.uk.com

Extending the PMO horizon through real business intelligence

www.rpc.uk.com

agenda

• introduction• background• challenges• road map – completed phase• road map – current phase• what is being delivered in the current phase• benefits• road map – future phases• questions

www.rpc.uk.com

introduction

• Dave Hurren• RPCuk• Solution Architect• Certified Oracle specialist

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background

• Top 6 UK energy generation organisation

• Operations in:• Gas production, storage and distribution• Energy portfolio management• Electricity transmission and distribution• Networks• Supplier• Related services

• Delivery of multiple projects, programmes and portfolios year on year

• Projects delivering, managing and maintaining regulated and non-regulated assets

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background

• Investment and Capital Expenditure

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2011 2012 2013 2014 2015

Other Retail Networks Wholesale

• Year on year forecasting spend of c£1.5bn• Operates within strict regulation governance

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background

• Diversity of Generation

Renewable Energy

Approximately 50, or more,

active projects at any one time

Biomass Onshore Offshore Marine Hydro

Thermal Energy

Approximately 10, or more

active projects at any one time

Coal-Fired Gas-Fired

Approximately 25 projects, or more, active at any one time

Energy Transmission

and the Network

Networks

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challenges

• Large number of active portfolios, programmes and project.

• Strict and sensitive regulation with high levels of potential non-conformance damages.

• Segregation of information within and across business units.

• High level of resource effort needed to meet portfolio, programme and project reporting needs of the business.

• Long lead times between gathering information and report production.

• Management tiers require quick and accurate reporting.

• No standard output for report format and performance indication.

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road map – completed phase

Road Map

Develop, review

and revise standard project

operating practices

Implement standard project

business processes

and governance

Design, develop

and implement standard

PMO toolset

Phase 1

Standardise and simplify operations

• Standardisation of portfolio, programme and project processes

• Implementation of internal project governance and PMO quality assurance

• Select, design and implement portfolio, programme and project planning toolset

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road map – current phase

Road Map

Develop, review

and revise standard project

operating practices

Deploy standard project

business processes

and governance

Design, develop

and deploy

standard PMO

toolset

Phase 1

Standardise and simplify operations

Select and deploy

enterprise reporting

toolset

Design, develop

and deploy project

reporting suite

Phase 2

Deploy reporting toolset and first phase

implementation

• Selection and deployment of enterprise reporting toolset (Oracle OBIEE)

• Project reporting requirements gathering, and business analysis

• Development and deployment of production ready standard project reporting suite

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what is being delivered in the current phase

• Portfolio, programme and project key activity report

• Standardised look and feel

• Live data used

• Calculated key performance indicators

• Using standard Oracle technologies

• Users able to select criteria but unable to “tweak” the data

• Portfolio, programme and project access governance controlled within the planning toolset.

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what is being delivered in the current phase

• Portfolio, programme and project statuses.

• Project phasing Gantt type chart.

• Project expenditure and status curves.

• In project resource utilisation.

• Key project performance indicators.

• Project WBS cost and performance breakdown.

• Useful notation and communications.

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what is being delivered in the current phase

• Portfolio, programme cost and performance charts

• See at a glance project:• Actual cost• Status• Performance• To complete costs

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benefits

• The organisation are seeing benefits in…

• Quicker turn around from data gathering to report production.

• Reduction in administration as report production can be scheduled by the key users of the solution.

• Utilisation of live data, showing what they need to see and when they need it.

• Ability to run reports for a single project, programme or portfolio.

• Users control the projects included in the reporting run.

• Report running and access via Oracle Primavera P6 and/or simple web browser.

• All report data is direct from the PMO toolset. No tweaking!

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road map – future phases

Road Map

Develop, review

and revise standard project

operating practices

Deploy standard project

business processes

and governance

Design, develop

and deploy

standard PMO

toolset

Phase 1

Standardise and simplify operations

Select and deploy

enterprise reporting

toolset

Design, develop

and deploy project

reporting suite

Phase 2

Deploy reporting toolset and first phase

implementation

Design and develop

programme reporting

Design, develop

and deploy

interactive reports

Design, develop

and deploy business

intelligence dashboards

and data warehouse

Phase 3

Deploy second phase reporting, and interaction capability

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road map – future phases

• Intractable reporting including:

• Drill downs• Hyperlinks to other reports

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road map – future phases

Detailed dashboards

Incorporate portfolio delivery with other

business drivers

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questions