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Purdue Print and Digital Services

Online Ordering System

Purdue Print & Digital Services Contact Information

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Purdue Print and Digital Services delivered by Xerox:

Location: 698 Ahlers Drive

Hours: 8 a.m. - 5 p.m.Monday-Friday

Phone: 765-494-2006PurduePrintDigital@xerox.com

BoilerCopyMaker:

Location: Purdue Memorial Union, Room 186

Hours: 7:30 a.m. - 5 p.m.Monday-Friday

Phone: 765-496-3888PurdueBLCMPrintDigital@Xerox.com

Contact either Purdue Print and Digital Services delivered by Xerox or the Boiler Copy Maker if you have questions regarding available services.

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Online OrderingAriba• Direct (Ariba account)• Indirect (Business Office)• Request Form• Phone

http://www.purdue.edu/employeeportal/

Career Account• Business Transactions

• Pcard• Personal Transactions

• Credit (Visa / MasterCard)• Cash / Check

https://wlprint.xeps.net

Guest User• Cash /Check• Credit (Visa / MasterCard)

https://print.xeps.net

Vended Print

• Contact your Xerox Support Representative (XSR) 765-494-2006• Share your job specifications and provide your Ariba requester and

approver• XSR will obtain quotes from vendors• Review quotes with XSR and select vendor• XSR will enter quote into ordering system for customer or business

office requester

Custom Order

• Contact your Xerox Support Representative (XSR) 765-494-2006• Share your job specifications and provide your Ariba requester and

approver• XSR will assist the requester or enter the order into the system

Standard Print • Enter your job directly into the online ordering system

Print Options

ARIBA ACCESS Online Ordering

Ariba• Login

• Access Xerox Print Portal

Xerox Online Ordering System• Create/pickup order

• Return to Ariba

Ariba• Complete requisition / Checkout

• PO Approval Process

Xerox Online Ordering System• Approved PO

Online Ordering – Overview

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Online Ordering – Ariba Access

Step 1: Logging into the application Access the system by using this URL http://www.purdue.eduSelect the Employee Portal link at the bottom of the web page.

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Online Ordering – Ariba Access

Step 2: Click the link for Ariba the University Procurement System

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Online Ordering – Ariba Access

Step 3: Log into the application using your Purdue Career Account login

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Online Ordering – Ariba Access

Step 4: Select the “Catalog” tab

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Online Ordering – Ariba Access

Step 5: Select Supplier View All Suppliers

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Online Ordering – Ariba Access

Step 6: Select the catalog for Xerox Corporation –Printing Services Delivered by Xerox

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Online Ordering – Ariba Access

Step 7: Select the orders list to view the saved shopping carts

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Online Ordering – Ariba Access

Step 8: Locate the saved order on the list of orders and click the Modifyor Reorder button to load it into the shopping cart

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Online Ordering – Ariba Access

Step 9: Preview, expected date, delivery method & order placement

• Preview the document& acknowledge by clickingthe check box

• Enter the expected date

• Select the delivery method

• Add additional items by clicking Continue Shoppingor;

• Place the order by clickingContinue

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Online Ordering – Ariba Access

Step 10: Select Return Cart to Purdue Ariba and Continue

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Online Ordering – Ariba Access

Step 11: Select the shopping cart icon, and Proceed to Checkout

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Online Ordering – Ariba Access

Step 12: Enter a Title for the Order.Enter the name of the person to whom the order will be shipped in the Deliver To field.Enter the Need-by Date. This should be the same date as the delivery date.Enter Comments as needed.

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Online Ordering – Ariba Access

Step 13: Scroll to the bottom of the page. Select all line items and select Edit.

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Online Ordering – Ariba Access

Step 14: Fill out accounting information (Cost Center, Order, Fund, etc.), click OK

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Online Ordering – Ariba Access

Step 15: Submit Requisition

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Online Ordering – Ariba Access

Step 16: To view the requisition, select Search Requisition

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Ariba Access – Approval Status

Step 1: Select Supplier

Note: Use these procedures to check the status of your order approval

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Ariba Access – Approval Status

Step 2: Search for Xerox. Select Xerox Corporation – Printing Services Powered by Xerox.

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Ariba Access – Approval Status

Step 3: Execute the Search. Select your Requisition.

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Ariba Access – Approval Status

Step 4: Scroll down to the approval flow. Note who the approver is.

General Takeaways – Ariba Ordering

• Attachments – Do not include attachments in your Ariba order. Any file uploads need to be added in the Xerox ordering system or sent directly to Printing Services or Boiler Copy via email

• Order Cancellation – Canceling an order in Ariba does not cancel the order in the Xerox Ordering system. Please call Printing services if you need to cancel an order.