purdue print and digital services · purdue print & digital services contact information 2...
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Purdue Print and Digital Services
Online Ordering System
Purdue Print & Digital Services Contact Information
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Purdue Print and Digital Services delivered by Xerox:
Location: 698 Ahlers Drive
Hours: 8 a.m. - 5 p.m.Monday-Friday
Phone: [email protected]
BoilerCopyMaker:
Location: Purdue Memorial Union, Room 186
Hours: 7:30 a.m. - 5 p.m.Monday-Friday
Phone: [email protected]
Contact either Purdue Print and Digital Services delivered by Xerox or the Boiler Copy Maker if you have questions regarding available services.
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Online OrderingAriba• Direct (Ariba account)• Indirect (Business Office)• Request Form• Phone
http://www.purdue.edu/employeeportal/
Career Account• Business Transactions
• Pcard• Personal Transactions
• Credit (Visa / MasterCard)• Cash / Check
https://wlprint.xeps.net
Guest User• Cash /Check• Credit (Visa / MasterCard)
https://print.xeps.net
Vended Print
• Contact your Xerox Support Representative (XSR) 765-494-2006• Share your job specifications and provide your Ariba requester and
approver• XSR will obtain quotes from vendors• Review quotes with XSR and select vendor• XSR will enter quote into ordering system for customer or business
office requester
Custom Order
• Contact your Xerox Support Representative (XSR) 765-494-2006• Share your job specifications and provide your Ariba requester and
approver• XSR will assist the requester or enter the order into the system
Standard Print • Enter your job directly into the online ordering system
Print Options
ARIBA ACCESS Online Ordering
Ariba• Login
• Access Xerox Print Portal
Xerox Online Ordering System• Create/pickup order
• Return to Ariba
Ariba• Complete requisition / Checkout
• PO Approval Process
Xerox Online Ordering System• Approved PO
Online Ordering – Overview
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Online Ordering – Ariba Access
Step 1: Logging into the application Access the system by using this URL http://www.purdue.eduSelect the Employee Portal link at the bottom of the web page.
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Online Ordering – Ariba Access
Step 2: Click the link for Ariba the University Procurement System
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Online Ordering – Ariba Access
Step 3: Log into the application using your Purdue Career Account login
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Online Ordering – Ariba Access
Step 4: Select the “Catalog” tab
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Online Ordering – Ariba Access
Step 5: Select Supplier View All Suppliers
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Online Ordering – Ariba Access
Step 6: Select the catalog for Xerox Corporation –Printing Services Delivered by Xerox
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Online Ordering – Ariba Access
Step 7: Select the orders list to view the saved shopping carts
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Online Ordering – Ariba Access
Step 8: Locate the saved order on the list of orders and click the Modifyor Reorder button to load it into the shopping cart
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Online Ordering – Ariba Access
Step 9: Preview, expected date, delivery method & order placement
• Preview the document& acknowledge by clickingthe check box
• Enter the expected date
• Select the delivery method
• Add additional items by clicking Continue Shoppingor;
• Place the order by clickingContinue
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Online Ordering – Ariba Access
Step 10: Select Return Cart to Purdue Ariba and Continue
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Online Ordering – Ariba Access
Step 11: Select the shopping cart icon, and Proceed to Checkout
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Online Ordering – Ariba Access
Step 12: Enter a Title for the Order.Enter the name of the person to whom the order will be shipped in the Deliver To field.Enter the Need-by Date. This should be the same date as the delivery date.Enter Comments as needed.
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Online Ordering – Ariba Access
Step 13: Scroll to the bottom of the page. Select all line items and select Edit.
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Online Ordering – Ariba Access
Step 14: Fill out accounting information (Cost Center, Order, Fund, etc.), click OK
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Online Ordering – Ariba Access
Step 15: Submit Requisition
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Online Ordering – Ariba Access
Step 16: To view the requisition, select Search Requisition
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Ariba Access – Approval Status
Step 1: Select Supplier
Note: Use these procedures to check the status of your order approval
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Ariba Access – Approval Status
Step 2: Search for Xerox. Select Xerox Corporation – Printing Services Powered by Xerox.
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Ariba Access – Approval Status
Step 3: Execute the Search. Select your Requisition.
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Ariba Access – Approval Status
Step 4: Scroll down to the approval flow. Note who the approver is.
General Takeaways – Ariba Ordering
• Attachments – Do not include attachments in your Ariba order. Any file uploads need to be added in the Xerox ordering system or sent directly to Printing Services or Boiler Copy via email
• Order Cancellation – Canceling an order in Ariba does not cancel the order in the Xerox Ordering system. Please call Printing services if you need to cancel an order.