articulation task force (atf) chair and member orientation institution name 2007-2008
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Articulation Task Force(ATF)
Chair and Member Orientation
Institution Name2007-2008
Overview of the Arizona Transfer Articulation Support System (ATASS) – Goals of the ATF
Implement the Arizona Transfer Model to ensure that community college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree Anticipate and/or resolve transfer issues Cooperatively exchange articulation information Engage in statewide program and curriculum development and revision discussionsDiscuss potential program partnerships and agreementsBuild and maintain collaborative relationships in support of these goals
Overview of the Arizona Transfer Articulation Support System (ATASS)
Role of the Articulation Facilitator (Ann Huber)– Staff support for APASC– Leader of statewide Quality Team– Liaison to discipline-specific and non-discipline specific ATFs
Role of the ATASS Business Analyst (Mike Hensley)– Liaison between operational committees and technical staff
statewide– ATASS website – CEG coordinator
Statewide Committees
Arizona Board of Regents Arizona Community College Association
Joint Conference Committee
3 University Regents 1 University President 2 Community College Trustees 2 Community College Presidents
Academic Program Articulation Steering Committee (APASC)
4 University Representatives 4 Community College Representatives (Maricopa, Pima, 2 Rural) 1 Arizona Board of Regents staff Representative 1 Community College At-large Representative
Arizona Transfer Articulation Committee
(ATAC) 1 Representative from each University and Community College District
Discipline Specific ATFs (38) Faculty Representatives from institutions offering programs in that discipline
Statewide Quality Team
Articulation Facilitator ATASS Business Analyst 2 CAS Technical Analysts 2 ASSIST Technical Analysts Project Managers for CAS & ASSIST APASC ABOR staff Representative APASC Community College At-large Representative
General Education Articulation Task Force (GEATF)
1 Representative from each University and Community College
Academic Advising Articulation Task Force (AAATF) and Transfer
Student Ombudspersons (TSOs)
1 Representative from each University and Community College
CAS Users Groups ASSIST Steering and Technical Committees
Arizona Transfer Articulation Support System Committees
Membership
Admissions & Records ATF
Members represent admissions, registrar and records offices at each of the public post-secondary institutions
Arizona Board of Regents Arizona Community College Association
Joint Conference Committee
3 University Regents 1 University President 2 Community College Trustees 2 Community College Presidents
Academic Program Articulation Steering Committee (APASC)
4 University Representatives 4 Community College Representatives (Maricopa, Pima, 2 Rural) 1 Arizona Board of Regents staff Representative 1 Community College At-large Representative
Arizona Transfer Articulation Committee
(ATAC) 1 Representative from each University and Community College District
Discipline Specific ATFs (38) Faculty Representatives from institutions offering programs in that discipline
Statewide Quality Team
Articulation Facilitator ATASS Business Analyst 2 CAS Technical Analysts 2 ASSIST Technical Analysts Project Managers for CAS & ASSIST APASC ABOR staff Representative APASC Community College At-large Representative
General Education Articulation Task Force (GEATF)
1 Representative from each University and Community College
Academic Advising Articulation Task Force (AAATF) and Transfer
Student Ombudspersons (TSOs)
1 Representative from each University and Community College
CAS Users Groups ASSIST Steering and Technical Committees
Arizona Transfer Articulation Support System Committees
Membership
Admissions & Records ATF
Members represent admissions, registrar and records offices at each of the public post-secondary institutions
Arizona Board of Regents Arizona Community College Association
Joint Conference Committee
3 University Regents 1 University President 2 Community College Trustees 2 Community College Presidents
Academic Program Articulation Steering Committee (APASC)
4 University Representatives 4 Community College Representatives (Maricopa, Pima, 2 Rural) 1 Arizona Board of Regents staff Representative 1 Community College At-large Representative
Arizona Transfer Articulation Committee
(ATAC) 1 Representative from each University and Community College District
Discipline Specific ATFs (38) Faculty Representatives from institutions offering programs in that discipline
Statewide Quality Team
Articulation Facilitator ATASS Business Analyst 2 CAS Technical Analysts 2 ASSIST Technical Analysts Project Managers for CAS & ASSIST APASC ABOR staff Representative APASC Community College At-large Representative
General Education Articulation Task Force (GEATF)
1 Representative from each University and Community College
Academic Advising Articulation Task Force (AAATF) and Transfer
Student Ombudspersons (TSOs)
1 Representative from each University and Community College
CAS Users Groups ASSIST Steering and Technical Committees
Arizona Transfer Articulation Support System Committees
Membership
Admissions & Records ATF
Members represent admissions, registrar and records offices at each of the public post-secondary institutions
APASC
The Academic Program Articulation Steering Committee (APASC) is the central committee which:
(1) receives all of the curriculum and transfer support changes from the various committees; (2) reviews these changes; and (3) when appropriate, endorses these changes in the transfer model/system.
APASC membership is comprised of four university vice provosts (or their designees) and an ABOR staff member and four community college chief academic officers (or their designees) and one at-large member.
APASC Voting Members 2007-08
University Members: Comm. College Members:
Dr. Gail Hackett (ASU) *Dr. Maria Harper-Marinick (MCCD)
Dr. Todd Lutes (Univ. Rotating) Dr. Suzanne Miles (Pima CC)
*Dr. Ron Pitt (NAU) Dr. Jeanne Swarthout (Rural CC)
Dr. Jerry Hogle (UA) Dr. Kitty Corak (Rural CC)
Stephanie Jacobson (ABOR) Jennie Scott (CC Member at Large)
* Co-chairs
What is ATAC?
Arizona Transfer Articulation CommitteeOne representative from each public university and community college, and two tribal collegesCommunicates statewide transfer articulation policies and procedures to the appropriate internal (institutional) individuals and groupsResolves operational issues related to the transfer modelFacilitates Articulation Task Force (ATF) meetings
Role of ATAC Member at ATF Meetings
Provides an overview/update of changes to the model and support systemsMonitors decisions made on Common Courses, AGECs and Pathways, and shared majorsFacilitates CEG updatesInitiates the ATF Meeting Report form via ATF Chatlines application
Additional information provided in ATF Handbookhttp://az.transfer.org/cas/atass/admin/ceg/Handboook/index.html
Overview of the ATASS Website
http://az.transfer.org/cas/students/index.htmlTab Driven
– Students– Advisors– Faculty– Administrators– Planning
Faculty Tab on ATASS Website
http://az.transfer.org/cas/faculty/index.htmlAll ATF information listed on this page– Link to ATF CEG pages– ATF Meeting Calendar– Chatlines (forms, updating functions, etc.)– Historical chair reports and meeting notes– Listserv addresses– Sample meeting materials
Use of the ATF Listservs
Closed listservs for ATF members onlyUsed for ATF communicationATF meeting materials sent through listservFollow up communication – review of Chair Report and Meeting Reports by membersContact the ATAC member at your institution if you are not receiving listserv messages!!!http://az.transfer.org/cas/atass/atf/atflistservs.htm
ATF Meeting Discussion
Joint curriculum planningAnticipated program changesAdmission requirement changesPotential advising issuesImportance of communication among institutions and sectorsSet date and time for the next academic yearSelect chair (serves for academic year)Identify host and meeting location
Outcomes of Meeting
Confirm current baccalaureate degrees within the discipline that articulate with 2 year transfer degreesRecommend placement of new baccalaureate degrees in pathways with which they articulateRecommend ways to increase commonality among lower-division requirements of majors shared by 2 or more institutions – AGEC & common courses
Outcomes of Meeting cont’d
Recommend appropriate level for proposed new courses (lower division/upper division)Recommend appropriate AGEC for new programsRecommend changes and updates to common coursesRecommend changes and updates to CASRecommend changes and updates to CEG
Recommending Changes to the CEG
Recommendations for changes to equivalencies are forwarded from the ATF to universities for approval, using the electronic ATF CEG Change formCEG evaluations processed throughout the academic year
– If you have questions, contact the ATAC member on your campus
CEG pages on CAS refreshed weekly
Recommending Changes to Common Courses
Must be the appropriate preparation for the university major/degreeMay be a required course, a prerequisite course, or an elective courseCommon courses+AGEC+second language (if required) should allow student to graduate in 56 university credits (120 credit program)Must be a transferable course to all universities (no NT courses)
Course Prefixes & Degrees and Pathways
Members review/revise course prefixes at community colleges and universitiesMembers review/revise baccalaureate degrees and pathwaysChanges must be confirmed by institution’s CAO or ATAC member
ATF Meeting Materials
30 days prior to meeting– Chair & host will receive instructional letter and sample agenda via email from
articulation facilitator– ATAC facilitator will be copied on message– ATAC facilitator will then contact chair to assist with meeting arrangements
and coordinating agenda– ATF members will then receive meeting announcement via email from the
articulation facilitator– Following these messages, ATF chair should contact members via listserv
and forward draft agenda– ATF chair should consult with meeting host regarding meeting arrangements
Role of ATF Host prior to ATF Meeting
Confirm date and time for the ATF meeting with chair, ATAC facilitator and articulation facilitatorSchedule room for meetingTechnology (computer, projector & Internet connection) required at ATF meetingsParking arrangementsProvide map to meeting room, parking location, and lodging information to listserv or chatlinesOPTIONAL – provide refreshments for ATF members
Role of ATF Host prior to ATF Meeting(Cont’d)
If an individual requires Disability Support Services for a statewide meeting, the chair, host and articulation facilitator should be contacted at least 2 weeks prior to the meeting with information about the specific services needed.After the 2 week window, the host institution and the articulation facilitator will make their ‘best effort’ to provide the services needed.ATASS will fund any Disability Support Services that are needed at statewide transfer meetings.If the individual requiring service cancels within 72 hours of the meeting, the individual’s institution must assume the costs of the services.
Role of ATF Chair prior to ATF Meeting
Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials provided by articulation facilitatorSend ATF meeting agenda and information to members – 2 ways to complete and send– Online through Chatlines application – agenda will be posted on ATF Meeting
Calendar• If agenda is posted on ATF calendar, send note to listserv when posted
– Word document(s) attached to meeting announcement via ATF listservBring the following items to the ATF meeting:– One copy of the Common Course Matrix (or Matrices)– One copy Membership Roster, and Prefix and Degrees Lists– Chair ask members bring their CEG pages with changes
Role of ATF Chair at ATF Meeting
Make arrangements for notes to be taken during meeting – ensure recommendations, decisions and unresolved
issues are recorded for reportLead discussionVoting– All changes must be voted upon– Results of voting must be recorded and reported in Chair Report– Only 1 vote per institution/district – not per campus– Lead members or designee votes on behalf of institution
Role of ATF Chair following ATF Meeting
Reporting via Chatlines application – ATAC facilitator for the meeting will begin report and contact chair– ATF chair logs into Chatlines application – the form will be waiting on the
initial screen– ATF chair should revise and complete the report and save changes– Once the ATF chair has completed the form, the ATAC facilitator will review
and submit
Represent ATF in any further discussions or meetings related to articulationIf the ATF requests that an item go to APASC, the chair may need to attend APASC on behalf of the ATF
ATF Chatlines, Contacts & Meeting Manager Application
http://az.transfer.org/cgi-bin/WebObjects/ATF.woa/wa/login
Online reporting process for ATFs Web-based routingUsername and password provided with ATF materials (30 days prior to ATF meeting)Access to online agenda
Chair Reporting Process
Within 14 days of the ATF meeting, a Chair Report must be initiated by the ATAC representative, and sent to the chair to review and make changes. ATF Meeting Calendar will be updated when Chair Report is submitted through Chatlines application.Timely submission is essential!Without a Chair Report, no meeting decisions can be recorded by statewide staff.
Meeting Report
Meeting attendees (name and institution) Include meeting recommendations, decisions and unresolved issuesVoting outcomes should be includedSend as an attachment to online Chair ReportHandouts from meeting should be included as part of the chair report –electronic copies should be provided
Conclusion
Issues discussed and the recommendations made by the ATFs directly influence student transfer.ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona.Your participation is greatly appreciated!
Contact Information for Statewide Staff
Mike Hensley, Ph.D- ATASS Business Analyst- Michael.Hensley@asu.edu- 928-317-6105Ann Huber, M.Ed– Articulation Facilitator– Ann.Huber@asu.edu– 520-206-2163
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