annual general meeting may 8, 2003. agm agenda call to order approval of minutes of last agm bylaws...

Annual General MeetingAnnual General MeetingMay 8, 2003

AGM AgendaAGM Agenda• Call to order• Approval of minutes of last AGM• Bylaws • Year in review • Awarding of SLA WCC Student

Scholarship for Special Librarianship• Election of officers• Incoming President’s remarks• New business• Motion to adjourn

Approval of AGMApproval of AGMMinutes May 30, 2002Minutes May 30, 2002

BylawsBylaws

AGM - May 30, 2002AGM - May 30, 2002

SLA WCC BylawsSLA WCC Bylaws

2002: Revised and sent Ballots to SLA WCC Membership, Ratification carried out

2003: Revised in light of SLA’s bylaws change

SLA members to ratify SLA governing documents at June 2003 SLA business meeting

Generic governing documents are to cover all chapters and be their bylaws.

Treasurer’s Report Treasurer’s Report AGM - May 8, 2003

OverviewOverview

An

overview

of our

financial

condition

• Current balances

• Expenditures

• Income

• Budget report

Current BalancesCurrent Balances

May 2002 May 2003Operating Account Balance $6,919 $6,816Reserve Account Balance $8,547 $8,785Total cash in bank accounts $15,466 $15,601Liabilities $0 $0Equity $15,466 $15,601

2002-2003 Expenditure Pattern2002-2003 Expenditure Pattern

Executive17%

Other8%

Virtual / Regional

Meetings and Programs

64%

Meetings (including 2002

AGM)11%

2002-2003 Income Pattern2002-2003 Income PatternSponsorships

7%Interest

2%

Meetings2%

Annual General Meeting

3%Virtual / Regional

Meetings and Programs

63%

SLA HQ Dues Allotment

23%

Budget ReportBudget ReportBudget Sep 02 - Aug

03

Actual May 02 - April 03

Comments on YTD

SLA HQ dues allotment $4,300 $3,937 Membership decline

Meeting income $7,500 $11,460 OK

Interest income $425 $309 Reduced ING Interest Rate - Currently 3%

Sponsorships $700 $1,255 Active Fund Development

Total Income $12,925 $16,961  

Meeting expense ($8,775) ($12,696) OK

Executive expense ($2,000) ($2,927) OK

Donations ($325) $0 OK

Special Projects & Communications

($375) $0 OK

Wired West ($50) $0 OK

Member-wide Mailings ($275) ($275) OK

Teleconferences ($850) ($641) OK

Miscellaneous ($275) ($260) OK

Total Expenses ($12,925) ($16,798)  

CommunicationsCommunications

AGM - May 8, 2003

Communications: Communications: Website StatisticsWebsite Statistics

• 67006700 visits per month

• 220220 per day

• Top Content– Wired West– Employment– Program

• Visitors from . . .

• Most popular single pages

Website 2002-2003Website 2002-2003

• First online membership survey

• News and events focus on home page

• More emphasis on Wired West content

• Complete redesign of navigation

• Archived site to CD as of April 30, 2003

Year in ReviewYear in ReviewAGM - May 8, 2003

2002-2003 Initiatives2002-2003 Initiatives

MembersMembers219219

Needs SurveyNeeds SurveyPaper and first online version

Employment ResourcesEmployment Resources135 postings to Discussion List

Web SiteWeb SiteNew architecture based on usage

Student involvementStudent involvement

• Awarding of the first annual Student Scholarship for Special Librarianship: Shelagh Genuis, University of Alberta

• Mentors for Students

• 2nd Annual Student / Practitioner Pub Night

• Presentations to students

Behind the ScenesBehind the Scenes

• Increasing regional representation

• Reactivation of Fund Development and new sponsorship packages created

• Event budgeting spreadsheets

• Economies with one live Virtual Program site plus purchase of a transportable V-pack

• Bylaws

Communicating Chapter BusinessCommunicating Chapter Business

• Web Site - www.sla.org/chapter/cwcn

• Discussion List - 442 subscribers

• AGM access in 4 provinces

• Wired West - www.sla.org/chapter/cwcn/wwest/– Printable version in MS Word

– Content summaries from non-virtual regional events

– SLA Annual Conference Reports (Summer 2002)

Wired WestWired West Contributors Contributors

Caesi Bevis, Carol Williams, Chris Owen,

Christina Zeller, Darwin Nickel, Debbie

Schachter, Elva Simundsson, Gael Blackhall,

Kate Bird, Lee Anne Smith, Maria Swarbrick,

Marissa Poratto, Nancy Mackenzie, Patricia Cia,

Randy Reichardt, Shelagh Genuis, Susannah

Tredwell, Tracey Carmichael, Wanda Quoika-

Stanka

Professional Development Professional Development OpportunitiesOpportunities

Calgary Calgary • Stressbusters

• Digital Copyright

• Best Practices in Information Management

• Translating Library Expertise into New Opportunities for Resources Development

• Building a Knowledge Sharing Culture

Professional Development Professional Development OpportunitiesOpportunities

VancouverVancouver • What’s Planned for UBC’s Irving K. Barber

Learning Centre

• Past President’s Outlook Forum

• Quirky Technologies, Next Generation Learners and Special Libraries

Winnipeg Winnipeg • Virtual Tour of the Canadian Wheat Board

Library Intranet

SLA WCC Virtual ProgramsSLA WCC Virtual Programs

Knowledge Services: Specialist Librarians in the New Profession Winnipeg

Behind the Firewall: new research about the usability of corporate research intranetsRegina, Edmonton

Marketing Your Special Library

Winnipeg, Calgary, Saskatoon, Edmonton

SLA WCC Virtual ProgramsSLA WCC Virtual Programs

Taxonomies for IndexingWinnipeg, Calgary, Regina, Victoria

Organic Approach to Project ManagementVictoria

Planning for an Information Audit Victoria

Knowledge Management Victoria

Reaching outReaching out• Co-sponsoring events

– CASLIS, SAIT (Southern Alberta Institute of Technology), SCIP, GLABC (Government Libraries Association of BC), Saskatchewan Library Association

• Speaking to groups– Carol Shepstone, Christina Zeller, Debbie Hunter,

Debbie Millward, Diane Walker, Gael Blackhall, Patricia Cia, Shu Huang, Tracey Carmichael

Reaching outReaching out

• Vendor sponsorshipsVendor sponsorshipsInfoMart, Micromedia Proquest,

Andornot, Lexis Nexis,

• Venue sponsorshipsVenue sponsorshipsPacific Press, Teck Cominco, Alberta Human Resources and Employment, Diefenbaker Theatre Centre Gallery, University of Regina, University of Saskatchewan, POS Pilot Plant, Agriculture and Agri-Food Canada, Saskatchewan Legislative Library, Greystone Managed Investments Inc.

Information conduitInformation conduit

• Chapter Cabinet meetingsChapter Cabinet meetings Representing WCC

• SLA Leadership Meeting January 2003SLA Leadership Meeting January 2003Branding, Mission, Vision

Who made it happenWho made it happen

• Directors

• Chairs

• Committees and volunteers

• SLA International

. . . and YOUYOU the members!

OfficersOfficers

• Patricia Cia - Past President

• Claudette Cloutier - President Elect

• Diane Walker - Secretary

• Christina Zeller - Communications

DirectorsDirectors

• Susanne Barker - Vancouver Island

• Carol Saxon - Vancouver

• Lorraine Bedet - Calgary

• Debbie Hunter - Edmonton

• Carol Shepstone - Saskatchewan

• Shu Huang - Manitoba

ChairsChairs

• Cheri Rauser - Archives• Susannah Tredwell - Bulletin Editor• Kim Nayyer - Discussion List• Amber Lannon – Employment• Marissa Poratto - Membership• Joleen Wright - Public Relations• Tracey Carmichael - Student Liaison• Maria Swarbrick - Virtual Programmes

Programme CommitteesProgramme Committees• Calgary

– Lorraine Bedet (chair)– Nancy Mackenzie– Mary Holden – Erika Scott – Elizabeth Malinowski – Rosalind Castle– Valerie Swanson

Programme CommitteesProgramme Committees

• Edmonton– Debbie Hunter (chair)– Christina Andrews

• Saskatchewan– Carol Sheptstone (chair)– Teresa Wright Eastley (Regina)– Susan McConkey

Programme CommitteesProgramme Committees

• Vancouver– Carol Saxon (chair)– Shawna Ford– Shannon Lee– Linda Levar– Carol Williams– Debbie Millward

Programme CommitteesProgramme Committees

• Virtual Programs– Maria Swarbrick, Chair– Fran Noone,– Zahina Iqbal– Barbara Holder– Bobbie Merilees– Aimee Ellis

CommitteesCommittees

• Bylaws Committee 2001-2002– Debbie Millward,  (chair) – Susanne Barker – Christina Andrews – Patricia Cia, ex officio

• Bylaws Committee 2002-2003– Debbie Millward, (chair) – Susanne Barker – Patricia Cia – Gael Blackhall, ex officio

CommitteesCommittees

• Member Needs Survey– Marissa Poratto, (chair)– Debbie Millward– Coral Payne– Diane Walker

• Nominations– Brad McGuigan (chair)– Debbie Millward– Elva Simundsson

CommitteesCommittees

• Student Scholarship– Tracey Carmichael (chair)– Susannah Tredwell– Joleen Wright– Robyn Wanner– Debbie Schachter

Our Thanks! ...Our Thanks! ...

Thank You!Thank You!

Volunteers

Without whom none of the initiatives and accomplishments of this last year would have been possible

And our MembersWithout whom we would not exist

Nominations and ElectionNominations and ElectionAGM - May 8, 2003

NominationsNominations

President ElectPresident ElectKeith Low

Director, SaskDirector, SaskatchewanatchewanMaria Swarbrick

DirecDirector, Manitobator, ManitobaSharon Allentuck

Director, VancouverDirector, VancouverCatherine McBratney

Director, Vancouver IslandDirector, Vancouver IslandAlison Halyk

SLA ConferenceSLA Conference New York, NY June 7-12, 2003New York, NY June 7-12, 2003

• Annual Business Meeting

– Vote on Association’s name

• Canadian Reception

– Tuesday June 10, 2003 5 – 8 p.m.

– Versailles Room, Sheraton Hotel

– Sponsored by

Passing of the GavelPassing of the Gavel

Claudette CloutierClaudette CloutierPresident, 2003-2004

Continuing OfficersContinuing Officers2002-20032002-2003

Past President Gael Blackhall

Treasurer Darren Hamilton

Communications Christina Zeller

Secretary Diane Walker

Calgary Director Lorraine Bedet

Edmonton Director Debbie Hunter

Continuing ChairsContinuing Chairs 2002-2003 2002-2003

Archives Cheri Rauser

Incoming ChairsIncoming Chairs 2002-20032002-2003

Bulletin Editor Sandra Wong

Discussion List Greg Krewski

Incoming ChairsIncoming Chairs2002-20032002-2003

Employment Brad McGuigan

Fund Development Tracey Carmichael

Membership Susan McConkey

Public Relations

Student Liaison

Virtual Programs

New BusinessNew BusinessAGM - May 8, 2003

Motion to adjournMotion to adjournAGM - May 8, 2003

Next up . . .Next up . . .

Guest Speaker

Patricia CavillPatricia Cavill

Preferred Futures