1 p20 confidentiality & data sharing agreement wednesday, november 16, 2011

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P20 Confidentiality & Data Sharing Agreement

Wednesday, November 16, 2011

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Dr. Domenico "Mimmo" Parisi

Mississippi State UniversityNational Strategic Planning & Analysis Research

Center

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Path To Successful Agreements

Determine the Scope

• Answer the “why” question

Determine what will be shared

• Identify relevant data and data sources

Determine how it will be shared

• Processes and procedures for transfer and storage

• Data governance relating to security

Determine how it will be used

• Processes and procedures

• Data governance relating to confidentiality

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Who should be involved?• Stakeholders from the top down

o Governor’s Office, Agency Executive Level, Programmatic Representatives, Technical Experts, End Users

Barriers/Challenges to Successful Agreements• Creating a unified structure under which data sharing would occur

o Cannot occur in an unstructured environment

• Identifying a neutral 3rd party to be the data clearinghouseo Find somebody you can trust

What is the Catalyst for Action?• Necessity for reporting requirements

Plan for Regional Data Sharing• WRIS data

Path To Successful Agreements

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Heather Boughton Ohio Department of Education

Keith Ewald Ohio Department of Job and Family Services

Marsha Ward Ohio Department of Education

PK K - 12 Post Secondary

Workforce

Reporting Responsibility

ITC

ODE

NWOCA

OBRODH

Ohio State University

Researchers

BFK

SAS

Home Daycares

Daycare Center

ODJFS

LEA

LEA

Provide direct service to students/parents

Data Repository

LEA

IHEIHE

The Landscape

Home Daycares

PK K - 12 Post Secondary

Workforce

Daycare Center

ODJFS

IHEIHE

OBRODH

ODE

Ohio State University

BFK

SASResearchers

Existing Agreement(s)

Bring various workforce program data together (WDQI)

Federal Reporting

To facilitate individual research initiatives

Agreement In Progress

Data Matching for AWE Program

LEA

LEAITC

NWOCA

LEA

Data Hosting / EMIS Reporting

Value-Added Participation

Transmit SSID for Value-Added

Program Specific Participation

Higher Ed / Workforce Matching

Early Childhood Data Integration

Addition of Higher Ed data to SLDS

Reporting Responsibility

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WDQI and SLDS• Concerns of data owners• Security breech • Administrative burden

• Legal priority• Who is in control• How to practically extend research

access

Confidentiality and Data Sharing Agreements - Ohio

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Data Governance Balancing Act• Once we have all this data, how is it used?

Outcome of Ohio’s SLDS Projects: • Stronger Research Networks

o Ohio Education Research Centero Higher Education Research Networko Executive Research Advisory Group for WDQI

Ohio’s External Data Sharing

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Two tasks faced by Ohio’s research networks:• Developing a coherent P-20W research agenda

• Streamlining and strengthening external data sharing policies and procedures

Ohio’s External Data Sharing

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Questions we need to incorporate into our policies: • Who has access to the data? How do they access the data?• Who at the agency signs off on data sharing? • How do we assess our capacity to provide data (and data support)?• Who is responsible for maintaining records of shared data? • What control do we have over data once it leaves our department?

What kind of follow-up is appropriate?• How can we be more transparent about how our data is used?

Ohio’s External Data Sharing

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Tom OgleMissouri Department of Education

Clinton FlowersMissouri Department of Economic

Development

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• Missouri Formed a P-20 Council (with an Executive Director in 2005).

• P-20 Council rendered an informal executive interest by 2007 – but professional dedication remained.

• National Governor’s Association Grant 2007• DESE SLDS grant funding in 2009• WDQI grant funding in 2010 for December

2010 beginning.

P-20 Council Origins

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• Completed initial research.• Focused on proposed FERPA changes.• Drafted an Interagency Memorandum of

Understanding (a Show-Me Data Sharing Agreement).

• The MOU is currently “in process” for signature by each agency’s legal counsel.

• The MOU generally is premised upon FERPA changes coming to reality.

P-20W Currently

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• Consensus on an Interagency Work group for developing confidentiality and information security practices and protocol (supporting the MOU)

• Key functions acknowledged:• Determining access;• Confidentiality training, certification and

acknowledgement (linked to personnel system);• IT protections made empirical;• Establishing a venue for confidentiality breach

planning.

MOU Administrative Direction

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Dr. Domenico "Mimmo" Parisi, DParisi@nsparc.msstate.edu

Heather Boughton, Heather.Boughton@ode.state.oh.usKeith Ewald, Keith.Ewald@jfs.ohio.govMarsha Ward, Marsha.Ward@ode.state.oh.us

Tom Ogle, TOM.OGLE@dese.mo.govClinton Flowers, clint.flowers@ded.mo.gov

Contact Info and Resources: