1 p20 confidentiality & data sharing agreement wednesday, november 16, 2011
TRANSCRIPT
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P20 Confidentiality & Data Sharing Agreement
Wednesday, November 16, 2011
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Dr. Domenico "Mimmo" Parisi
Mississippi State UniversityNational Strategic Planning & Analysis Research
Center
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Path To Successful Agreements
Determine the Scope
• Answer the “why” question
Determine what will be shared
• Identify relevant data and data sources
Determine how it will be shared
• Processes and procedures for transfer and storage
• Data governance relating to security
Determine how it will be used
• Processes and procedures
• Data governance relating to confidentiality
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Who should be involved?• Stakeholders from the top down
o Governor’s Office, Agency Executive Level, Programmatic Representatives, Technical Experts, End Users
Barriers/Challenges to Successful Agreements• Creating a unified structure under which data sharing would occur
o Cannot occur in an unstructured environment
• Identifying a neutral 3rd party to be the data clearinghouseo Find somebody you can trust
What is the Catalyst for Action?• Necessity for reporting requirements
Plan for Regional Data Sharing• WRIS data
Path To Successful Agreements
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Heather Boughton Ohio Department of Education
Keith Ewald Ohio Department of Job and Family Services
Marsha Ward Ohio Department of Education
PK K - 12 Post Secondary
Workforce
Reporting Responsibility
ITC
ODE
NWOCA
OBRODH
Ohio State University
Researchers
BFK
SAS
Home Daycares
Daycare Center
ODJFS
LEA
LEA
Provide direct service to students/parents
Data Repository
LEA
IHEIHE
The Landscape
Home Daycares
PK K - 12 Post Secondary
Workforce
Daycare Center
ODJFS
IHEIHE
OBRODH
ODE
Ohio State University
BFK
SASResearchers
Existing Agreement(s)
Bring various workforce program data together (WDQI)
Federal Reporting
To facilitate individual research initiatives
Agreement In Progress
Data Matching for AWE Program
LEA
LEAITC
NWOCA
LEA
Data Hosting / EMIS Reporting
Value-Added Participation
Transmit SSID for Value-Added
Program Specific Participation
Higher Ed / Workforce Matching
Early Childhood Data Integration
Addition of Higher Ed data to SLDS
Reporting Responsibility
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WDQI and SLDS• Concerns of data owners• Security breech • Administrative burden
• Legal priority• Who is in control• How to practically extend research
access
Confidentiality and Data Sharing Agreements - Ohio
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Data Governance Balancing Act• Once we have all this data, how is it used?
Outcome of Ohio’s SLDS Projects: • Stronger Research Networks
o Ohio Education Research Centero Higher Education Research Networko Executive Research Advisory Group for WDQI
Ohio’s External Data Sharing
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Two tasks faced by Ohio’s research networks:• Developing a coherent P-20W research agenda
• Streamlining and strengthening external data sharing policies and procedures
Ohio’s External Data Sharing
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Questions we need to incorporate into our policies: • Who has access to the data? How do they access the data?• Who at the agency signs off on data sharing? • How do we assess our capacity to provide data (and data support)?• Who is responsible for maintaining records of shared data? • What control do we have over data once it leaves our department?
What kind of follow-up is appropriate?• How can we be more transparent about how our data is used?
Ohio’s External Data Sharing
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Tom OgleMissouri Department of Education
Clinton FlowersMissouri Department of Economic
Development
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• Missouri Formed a P-20 Council (with an Executive Director in 2005).
• P-20 Council rendered an informal executive interest by 2007 – but professional dedication remained.
• National Governor’s Association Grant 2007• DESE SLDS grant funding in 2009• WDQI grant funding in 2010 for December
2010 beginning.
P-20 Council Origins
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• Completed initial research.• Focused on proposed FERPA changes.• Drafted an Interagency Memorandum of
Understanding (a Show-Me Data Sharing Agreement).
• The MOU is currently “in process” for signature by each agency’s legal counsel.
• The MOU generally is premised upon FERPA changes coming to reality.
P-20W Currently
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• Consensus on an Interagency Work group for developing confidentiality and information security practices and protocol (supporting the MOU)
• Key functions acknowledged:• Determining access;• Confidentiality training, certification and
acknowledgement (linked to personnel system);• IT protections made empirical;• Establishing a venue for confidentiality breach
planning.
MOU Administrative Direction
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Dr. Domenico "Mimmo" Parisi, [email protected]
Heather Boughton, [email protected] Ewald, [email protected] Ward, [email protected]
Tom Ogle, [email protected] Flowers, [email protected]
Contact Info and Resources: