aiesec at appalachian state march 2015 board report

D I S C O V E R A ND

E X P E R I E N C E A S I A

AIESEC

EB SPARK

AT APPALACHIAN STATE

MARCH 2015

Q2 2015TABLE OF

CONTENTS

APP STATE SKIRETREAT 2015

1. Letter From The President

2. International Updates

3. National Updates

4. Local Updates

5. Numbers & Results

6. Words from the Executive Board

LETTER FROMTHE PRESIDENT

Dear RespectedBoard of Advisors,It is my pleasure to welcome you to our quarterly Board Report. I encourageyou to read through the report and come to us with any questions or adviceyou may have.

Something became crystal clear to me in the past few days that hasn't feltreal until now. Our Local Committee has the chance to make history. Notonly here at App State, but we truly have the chance to make history forAIESEC in the United States. We have almost 20,000 students on AppState's campus, not to mention the other campuses in the surrounding area.Not too far away, we have Charlotte, a major business hub, with largelyuntapped businesses that could take international interns. Our local chapterhas incredible potential to impact our local community, our nation, and ourworld through exchange.

With our passionate new members, we now have the momentum to makehistory happen. I truly believe that our chapter will do more exchange thanever before this year, but time is running out to have a huge "Summer Peak".I warmly welcome you all to help us create more momentum with yourcrucial advice and guidance. Thank you!

Matt Benfield Local Committee President 2015

Exchange Participants(EPs) in Bogota, Colombia

INTERNATIONALUPDATES

Pictured: Ana Saldarriaga,Newly Elected Presidentof AIESEC International

International President's Meeting (IPM) in Cambodia

Hosted by AIESEC in Vietnam

In attendance from AIESEC in the United States was our currentMember Committee President, Niels Caszo, our MemberCommittee President Elect 15-16, Dom Smith, and our MemberCommittee Vice President of Marketing, Aaron Mack

The President of AIESEC International in 2015-2016, AnaSaldarriaga from Colombia, was elected!

NATIONAL UPDATES

Pictured: AIESEC in the USMember Committee andRegional Coordinators

Member Committee 2015-2016 Announcement

Winter National Conference 2015

Our Member Committee President for 15-16, Dom Smith, recentlyannounced his chosen Vice Presidents, which includes our formerLocal Committee President, Sam Lumpkin, as MemberCommittee Vice President of Innovation.

The Northeast Region was chosen as the official host of WinterNational Conference to take place in December 2015.

LOCAL UPDATES

Pictured: Members ofAIESEC at

Appalachian State

We received 46 high quality applications from new memberrecruitment and inducted 25 new members.

We held our annual App State Ski Retreat, with 10 participantsfrom Local Committees in the Southeast Region.

We brought in three external trainers for training this quarter,from AIESEC in DC, AIESEC in Georgia Tech, and our MemberCommittee Vice President of Global Talent.

We were awarded a desk in the Center of Entrepreneurship inthe College of Business as part of their Student AcceleratorProgram.

Madison and Erin, our Vice Presidents of Global Citizen and Global Talent, will be attending international conferences inBrazil and Portugal, respectively, from March 23rd to 29th.

33 delegates from our Local Committee attended our RegionalConference at the end of February, the biggest delegation!

Global Talent EP, HannahShook, in Mumbai, India

OUTGOING EXCHANGE1/1 -3/15

RESULTS SINCE1/1/2015

INCOMING EXCHANGE1/1 -3/15

RESULTS SINCE1/1/2015

TEAM MEMBERS & LEADERS1/1 -3/15

MADISON GUNNINGVP OF GLOBAL CITIZEN

Q1 ACCOMPLISHMENTS

CURRENT ROADBLOCKS

After a rough start with only one member and many EPs to manage, ourGlobal Citizen team is taking the action steps necessary to get right backon track to reaching our Q2/Summer goals. Through concentration onnational country partners, the matching process is well on its way for thevast majority of our EPs. Our country partner coordinators have beendeveloping relationships with other Local Committees in the globalnetwork, while other members prepare for different events we hostbefore our EPs leave the country. We have been working together withMarketing to put on events that showcase our partnerships and some ofthe main projects that we are pushing for summer. We are leading thepack in # of applications for all of AIESEC United States, and now we areworking to convert those applications to raises, matches, and realizations!

I can think of three major roadblocks that Global Citizen is or will be facingin Q2. First off, we have not made progress working alongside theuniversity to gain their support. I truly believe that to grow in the ways thatwe want to, it is important to have the university backing us. Secondly,there has been increase in the usage of our tracking systems since lastsemester, but the increase is not enough. If members are not keeping thetrackers updated, we run higher risks of making mistakes or failing to...

GLOBAL CITIZEN TEAM

...provide proper customer service, which would result in a lowerRaised:Matched:Realized ratio. And lastly, the largest roadblock we mayface is not receiving enough applications to reach our goals. One of ourmain focuses this year is to increase synergy between Marketing and ourGlobal Citizen/Global Talent functions. While this has improvedtremendously, it is important that we keep pushing our strategies to thenext level in order to reach our Summer Peak goals.

1. What advice do you have for effective tracking? How should membersbe held accountable for their tasks and projects?2. What are the action steps for increasing partnerships within theuniversity? What needs to be done first?3. What are some more creative ways in which we can reach potentialapplicants? What are the ways you reach students? I would alsoappreciate honest feedback from our marketing events.4. I am very open to feedback on all aspects of my role, my team's role, orthe role of our LC as a whole. If there is any advice that you do have, itwould be greatly appreciated!

ADVICE FROM THE BOARD

MY EMAIL:[email protected]

ERIN GALLAHORNVP OF GLOBAL TALENT

GLOBAL TALENT TEAM

Q1 ACCOMPLISHMENTSWe’ve had some great accomplishments so far in Q1! As of right now,we are the leading entity in the US for Global Talent. Applications havebeen rolling in from College of Business advisors recommending us, ourpromotional events, and emails to Education majors and recentgraduates. My University Relations Director, Megan, and Matt haveworked on booking and going to sales meetings with department chairsin the College of Business. Now we are reaching out to other schools inthe surround area to expand our reach. It looks as if we will be able toattend events at Caldwell, our local community college, in the nearfuture. We’ve established amazing partnerships in India and Romaniafor marketing internships and my Team Member, Marjie, is in contactwith India about 3 month internships that meet College of Businessinternship requirements. Currently we have 8 EPs realized on the year(possibly 9 by our Board meeting). This is great because we believedour Realizations would be mostly in Q2 so this is a great start for ourmajor peak in Q2. We were struggling a lot with our EPs who signed uplast semester, but they all have 2nd round interviews at this point, so ourRealizations will almost double in the near future.

CURRENT ROADBLOCKS


My team isn’t bonding as much as I would like. I know with my lastteam, the second that we started working really well together, weachieved amazing results. That's part of the reason most of my formerteam is on the Executive Board now. I’m trying to plan more teambonding activities, as well as attempting to understand why my teamisn’t bonding as much as it should. If my whole team held each otheraccountable because they are so close, I think we could exponentiallyincrease our results. Another big challenge is converting applications tointerviews. We tend to have success in getting applications, but there isa lot of hesitation from applicants when it comes to paying the $150deposit.

1. Delegation. I’ve noticed my team needs me to remind them a lotabout their tasks, which makes it hard for me to delegate manyresponsibilities. I would appreciate any tips on keeping my membersmore accountable and balancing their tasks. 2. Next steps in credit for AIESEC internships. At this point many Collegeof Business administrators and professors are supporting ourinternships. What are the next steps to make credit available so we canmarket this as such?


NATALIE VERGARAVP OF INCOMING EXCHANGE

INCOMING EXCHANGE TEAM

Q1 ACCOMPLISHMENTSDuring the first quarter, iGIP has been able to accomplish many thingsrelated to both our quantitive and qualitative goals. We are currently inthe process of getting a contract signed for 2 traineeships with ExcelaPharma Sciences in Lenoir, half of our original goal of 4 traineeships forthe year. Furthermore, my members have been successful in contactingmore companies that easily fit into AIESEC and our values, resulting in agreater number of successful initial meetings and more follow-upmeetings. We have a higher number of companies expressing interest inraising than last year due to more specific targeting during marketresearch. Transitioning to virtual meetings has allowed for more successwhen booking and scheduling meetings. While we have not met all ourgoals yet, Q1 has set the foundation for growth and success throughoutthe rest of the year.

Our biggest roadblock this first quarter has been adjusting to havingvirtual meetings and adapting the materials that would usually bebrought to in-person meetings for virtual meetings. While a lot of thesedocuments are available online/in PDF format, we have been figuringout what is the best way to get these documents to the companies.

CURRENT ROADBLOCKS

1. What do you think is the best way to initially approach alumni of ourLocal Committee?2. How would you suggest we get meeting materials to companies (i.e.email in advance, make a single PDF packet etc)?



LAUREN BURROWSVP OF MARKETING

MARKETINGTEAM

Q1 ACCOMPLISHMENTSWe have accomplished three large events for new member recruitment inearly Q1. Our first "nacho social" worked out well, but our networking socialwas a tad faulty. Through this we figured out that certain events are betterfor the majority of students who attend our university. The third event was anOpen Local Committee Meeting, where we opened up our weekly meetingto interested students. This turned out great! We realized that the bestadvertisement really is word of mouth promotion, so we're challenging ourmembers more and more often to talk to friends and reach out toclassmates. Classroom presentations are also a great way to reachinterested students, so we, along with the other Functional Teams, are tryingto make connections within the university and with professors to talk in theirclassrooms. One great thing about our new member recruitment was theoverall quality of applications. Though we did not reach our goal of 80applications, the ones that came in were great and we had trouble decidingwho to pick between with our 25 open spots. So, our targeted promotion hada huge return on investment. Outgoing Exchange recruitment has beenpretty successful so far. We are trying to put a lot of energy into the food,decoration, and representative members at our events, which has workedout well so far. Where we are lacking is timely promotion, leading us tobecome more organized.

CURRENT ROADBLOCKS


One roadblock we are currently facing is timely marketing. We oftenleave promotion for events until the week before the event and thisdoesn't always give us enough time to get the goal number ofattendees. Our External Relations, i.e. reaching out to organizations andprofessors, has also been lacking, but we are trying to do increase thatthroughout the entire Local Committee. Our team as a whole has lackedmotivation this quarter, but after one-on-one meetings andempowerment, the team atmosphere is improving tremendously.

1. How do you empower team members who are not intrinsicallymotivated? How do you help them to that point where their drive comesfrom within them?2. What are the best ways to upkeep a sponsorship or a relationshipwith a business or professor without being too personal? In other words,how to maintain the balance between professionalism and personalrelationships?


CAITLIN SCHIFTERVP OF TALENT MANAGEMENT

TALENTMANAGEMENT TEAM

Talent Management had a successful start to the first quarter. Likestated before, we received 46 high quality applications andaccepted 25 new members. We had a successful Pebbles, our newmember induction, that introduced all the new members to AIESEChistory & culture, internationally, nationally, and locally, as well aseach Functional Team's purpose. This lead to readily preparedmembers for their first, regional conference, SoCo RoKS!

The current roadblocks that we are currently facing are providingbeneficial Local Committee Meetings for our members, as well asrevamping our Team Leader Program. We would like our LocalCommittee Meetings to be more beneficial for all our members,both for their professional and personal lives. This would includeinviting externals to lead sessions and talk to members. Forexample, holding a Board of Advisors Local Committee Meeting. Inaddition, within the next week or so, our two VPs of OutgoingExchange, Erin and Madison, are planning to select Team Leadersfor their respective teams. These Team Leaders will take fullresponsibility for a small team to prepare them for futureleadership roles in AIESEC. Previously, our Team Leader program...has not been structured enough to provide good experiences forTeam Leaders, causing our current roadblock. Also, another

Q1 ACCOMPLISHMENTS

CURRENT ROADBLOCKS

1. How do you see Job Description auditing going about? What areyour opinions on this initiative? 2. Besides bringing in externals and creating more interactive LocalCommittee Meetings, how may we create more beneficial weeklymeetings for our members?

...has not been structured enough to provide good experiences forTeam Leaders, causing our current roadblock. Also, anotherroadblock we are facing is how to increase the involvement ofTalent Management with every Functional Team. This wouldinvolve such activities as Job Description auditing and memberperformance evaluations.



RACHEL QUARTARAROVP OF FINANCE

FINANCETEAM

This quarter, we recruited two new members for our Finance team.With the extra support, our team is more complete and passionatethan ever before. Currently, we are creating an ROI trackinginitiative for our Marketing, Talent Management, and IncomingExchange Teams. This will be implemented within the next week,helping our team to collect, analyze, and report on data to ensurethe efficiency and financial success of these functional teams. Weare also in the process of implementing two new and excitingprograms: an exchange referral program and a exchangescholarship program. The exchange referral program is a way togenerate exchange through word of mouth by giving our exchangeparticipants $50 off of their matching fee ($350 for Global Citizen,$450 for Global Talent Teaching, and $600 for Global TalentIT/MKT) if they refer a friend to our exchange program. Thelogistics and implementation for this program are complete, but westill need to track the success of the program itself. Our otherproject is to increase funds through grants and sponsorships withbusinesses, and put it into a scholarship fund for EPs in need;however, this project is only in the beginning stages.

Q1 ACCOMPLISHMENTS

FINANCETEAM

Our first major roadblock is our national accounting system. Ouraccount on this level is managed very poorly, creating significant delaysin updating transactions, as well as the closing out of yearly financialsand regional & national conferences. This has made budgetingextremely difficult because we currently do not have an accuratestarting total for 2015 financials or accurate revenue/expenses beingreported monthly. Our second major roadblock is our financial loss inFebruary due to application and match fees not reaching our budgetpredictions, as we need to receive our EP fees before our nationalaffiliation fee payment April 30th.


CURRENT ROADBLOCKS

1. As I mentioned before, our team is working on a scholarship program,but resources for how to plan, implement and perform this is verylimited. We would love your advice on how to successfully sourcefunds through grants and sponsorships, as well as how to distributethese funds through a scholarship program.


THANK YOUFOR READING!

aiesec at appalachian state march 2015 board report

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