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AGENDA NEW HAVEN UNIFIED SCHOOL DISTRICT

Regular Meeting of the Board of Education Board Room, Educational Services Center

34200 Alvarado-Niles Road, Union City, California 94587 Tuesday, June 3, 2014

Closed Session – 6:00 p.m. Regular Meeting (Open Session) – 7:30 p.m.

Item

Time - Approximate

Open Session/Call to Order/Announcement of Closed Session Topic(s) Meeting opens in the Superintendent’s Conference Room

I. Closed Session 90 Minutes 1. Public Employee Performance Evaluation: Interim Co-Superintendents

Evaluation (Government Code Section 54957) – Essential #6

2. Public Employee: Dismissal/Discipline/Release (Government Code Section 54957) - Meeting with Legal Council

3. Update on Negotiations with NHUSD Bargaining Units (Government Code Section 3549.1) (McNamara) – Essential #6

II. Reconvene to Open Session/Action from Closed Session Discussion

III. Pledge of Allegiance

IV. Roll Call: Members Canlas___ Cheema___ Dino___ Matthews___ Ritchie___

V. Approval of the Agenda/Action

VI. Recognition/Presentations and/or Action

4. Recognition of Local Control Accountability Program (LCAP) Advisory Committee Student Members (Smith)

VII. Public Hearings and/or Action 20 Minutes

5. Local Control Accountability Program (LCAP) Public Hearing (Smith/Varadarajan) – Essential #1

6. Public Hearing: Budget 2014 – 2015 (Varadarajan) VIII. Public Comment – Hearing of Visitors on Topics Not on Agenda

Members of the audience may comment on matters that are not included on the agenda. Each speaker will be allowed up to a maximum of three minutes (or less at the discretion of the Board President.) Sharing of minutes is not permitted. No action may be taken on a matter raised under “Hearing of Visitors on Topics Not on Agenda” until the matter has been specifically included on an agenda as an action item. When appropriate, the Board President will refer specific issues or requests to the Superintendent for follow-up.

30 Minutes

IX. Public Comment – Hearing of Visitors on Topics on Agenda

Members of the audience may comment on matters that are included on the agenda during the Board’s consideration of the item. Each speaker will be allowed up to a maximum of three minutes (or less at the discretion of the Board President.) Sharing of minutes is not permitted.

June 3, 2014 Board of Education Agenda of 3

X. Information Items 20 Minutes

7. HEART Presentation (Varadarajan) 8. Items from the Board and Superintendent (Smith / Varadarajan)

XI. Action Items 15 Minutes 9. Appointment of a Board Representative to the City of UC General Plan

Advisory Committee (Varadarajan)

XII. Consent Agenda Items – Action 10 Minutes

10. Minutes – Regular Board Meeting of May 20, 2014 (Smith/Varadarajan) 11. Personnel Actions (McNamara) 12. Resolution No. 044-1314: Extension of Contract – All City Management

Services, (Varadarajan) – Essential #6

13. Resolution No. 045-1314; Award Bid for Restroom Flooring Replacement Project at Various Sites and Approve Contract (Varadarajan) – Essential #6

14. Revised BP #S-5030, Student Wellness, First Reading (Smith) – Essential #5 15. Revised BP #S-5116.1, Intradistrict Open Enrollment, First Reading

(Smith) – Essential #5

16. Revised Board Policy #S-5121, Grades/Assessment of Student Achievement, First Reading (Smith) – Essential #5

17. Revised BP #S-5148, Child Care and Development, First Reading (Smith) – Essential #5

18. Approval of Contract between The College Board and New Haven Unified School District (Smith) – Essential #6

19. Continued Contract with WestEd to Support Academic Parent Teacher Teams (APTT) (Smith) – Essential #2

20. Contract for Hearing Conservation Associates for 2014-2015 (Smith) – Essential #5 & #6

21. MCT Vision Screening Program for 2014-2015 (Smith) – Essential #5 & #6 22. School Facility Conditions Evaluation (Varadarajan) – Essential #5 23. Approval of Proposal for the Upgrade of Energy Management System at

Cesar Chavez Middle School (Varadarajan) – Essential #6

XIII. Discussion and Action on Items Removed From Consent Agenda

XIV. Adjournment

Essentials for Continuous Growth and Improvement 1 District-Wide Instructional Foci (e.g., literacy) 2 Data to Inform Instructional and Professional Development Decision Making 3 Targeted Professional Development Plan to Grow & Strengthen Instruction 4 Research-Based Best Instructional Practices 5 Creation & Maintenance of Effective & Safe Learning Environments 6 Alignment of all Resources (Human, Time, Money) 7 Parent & Community Involvement in Learning, Assessments & Supports

H:\BOARD\AGENDA\2014 BdAgendas\Jun 3 14 RegAgenda.doc

June 3, 2014 Board of Education Agenda of 3 Consent Agenda Items are considered routine matters and are voted on as a group by the Board. Members of the Board or audience may ask questions about consent items as if

they were regular items. Upon Board request, an item may be removed from “consent” and voted on separately. The Board of Education, by law, may act only on those action items listed on the agenda. Backup material is available at the Educational Services Center for agenda items that are not confidential by calling 510-476-2623. A complete copy of the agenda with backup material, excluding confidential information, will be available at the Board meeting. Regular Board agendas are posted for inspection at least 72 hours in advance of the meeting at the Educational Services Center, 34200 Alvarado-Niles Road, Union City. The public may also inspect non-confidential documents distributed to the Board less than 72 hours before the meeting at this same location. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent’s Office at least two working days before the meeting date.

NEW HAVEN UNIFIED SCHOOL DISTRICT

Board Agenda Item Meeting Date: June 3, 2014

Subject: Department: Recognition of Local Control Accountability Program (LCAP) Advisory Committee Student Members – Essential #1

Division of Teaching and Learning

Action Requested: The Board of Education is requested to recognize student members for their participation on the LCAP Advisory Committee.

Discussion: During the development of the Local Control Accountability Plan (LCAP) the voices of the New Haven students were well represented by students who sacrificed their time to provide significant input into the process. Our students offered perspectives from their points of view, and contributed perspectives that made the final plan stronger and with greater focus on student outcomes. We were extremely fortunate to have had their participation. For their demonstrated commitment, service and leadership to the greater good of New Haven Unified School District, the Board of Education of New Haven Unified is requested to recognize the following students: Vanessa Castellanos Alondra Gonzalez Joseph Hararah Marwa Nazari Elizabeth Ruiz Loveleen Singh

Financial Summary: N/A

Prepared By: Arlando Smith Department Approval: Arlando Smith

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan H:\BOARD\Agenda Items\BAI Template 2013.docx



Subject: Department: Local Control Accountability Program (LCAP) Public Hearing – Essential #1


Action Requested: The Board of Education will hold a public hearing on the LCAP.

Discussion: The Local Control Accountability Plan (LCAP) is intended to be a comprehensive planning tool. The information contained in the LCAP, or annual update, may be supplemented by information contained in other plans. In the case of New Haven USD the LCAP must align with previous agreements and commitments made for our 29.3 million dollars Race to the Top grant. The NHUSD LCAP describes goals and specific actions to achieve those goals for all students and each subgroup of students identified including students with disabilities. A process that meaningfully engages parents, students and other stakeholders including those representing identified subgroups in an advisory capacity is essential to the development of the LCAP.

All School Site Councils were met with and members were invited to participate in our Community Meetings. A series of Community meetings were held for data gathering and input into the future directions of the District. From the Community meetings a subset was formed to comprise the LCAP Advisory. From the information created at all of those sessions a plan was developed. On May 20th, a Study Session was held with the Board of Education.

Tonight we are holding a public hearing to afford the Advisory Committee and others to have input into the process and the results of that input. The final plan will be presented for Board approval on June 17th.


Prepared By: Arlando Smith Department Approval: Arlando Smith


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Subject: Department:

Public Hearing: Budget 2014 – 2015 Business

Action Requested:

The Board of Education is requested to hold a public hearing for the proposed 2014-2015 Budget.

Discussion: Pursuant to Education Code EC 42127(a)(1), school districts are required to hold at least one public hearing to solicit the recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the proposed budget to be adopted in the subsequent fiscal year.. The public hearing shall be held at the same meeting as the public hearing required by (EC) 52062(b)(1) for the LCAP to be adopted in the subsequent fiscal year. In prior years, the public hearing for budget was conducted at the same meeting as the adoption of the budget. The changes with the public hearing requirements are as a result of the introduction of the LCAP. The Proposed Budget for Fiscal Year 2014-15 will be presented to the Board on June 17, 2014 for final adoption.

Financial Summary:

Prepared By: Akur Varadarajan Department Approval: Akur Varadarajan

Interim Co-Superintendent Approval: Arlando Smith & Akur Varadarajan

H:\BOARD AGENDA ITEMS\2013-14\BAI Template 2013-Bus.docx

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Board Agenda ItemMeeting Date: June 3, 2014


HEART (Health Education And Resource Team) Update, Essential #6

Business

Action Requested:

The Board of Education is requested to receive a presentation on HEART activities.

Discussion:

Board Policy #S5030 was implemented to provide a comprehensive program promoting healthy eating and physical activity for district students. In compliance with the policy, the District’s Wellness Advisory Task Force - HEART (Health Education and Resource Team) was requested to assist with policy development. This Task Force was also requested to present a report to the Board annually.

The attached report provides an annual update for HEART for 2013-14.

Financial Summary:

Prepared By: Angelia Nava Department Approval: Akur Varadarajan



5/22/2014

1

HERE’S TO A BETTER TOMORROW

PRESENTED BY:ANGELIA NAVA, RD

2014

• To promote healthy eating, physical activity, and healthy lifestyle choices through education, program and policy implementation, and environmental improvement.

Healthy eating

Physical activity

Supportive environment

5/22/2014

2

• Required each district to design menus for certification by CDE• Move from NSMP to FBMP for lunch• Meeting daily increases of macronutrients (specifically CHO group: WG Rich (50% 100%) and Fruits/Vegetables)

• Frequency of Coordinated Reviews from every 5 yrs. 3 yrs.

• Approval of menu that provided additional $.06 per meal reimbursement

• Healthy, Hunger-Free Kids Act of 2010: Nutrition Standards for Breakfast and Lunch

• Additional changes for 2014 • Increases in Fruit requirement for breakfast

• 100% WG products in Child Nutrition for breakfast and lunch

• 2014-2015 Sodium Targets with further implementation SY2017-2018 and SY2022-2023

• AB 626: USDA Smart Snacks in Schools for Food and Beverages: Implementation January 2014

• Healthy, Hunger-Free Kids Act of 2010: Nutrition Standards for Breakfast and Lunch

• AB 626: Snacks in School (Competitive Food and Beverage Rules

5/22/2014

3

• Implementation January 1, 2014

Nutrient Standards

Fat StandardSaturated Fat StandardSugar Standard

5/22/2014

4

Elementary SchoolMiddle/High School

• Updates to Wellness Policy based on CSBA updates to reflect HHFKA and AB626

• Administrative Regulations for Wellness Policy are being worked on that detail implementation of HHFKA and AB626 and Proposed rule for professional standards and training for nutrition staff

• Wellness Policy• Healthy, Hunger-Free Kids

Act of 2010: Nutrition Standards for Breakfast and Lunch: New Menu Planning guidelines

• AB 626: Snacks in School (Competitive Food and Beverage Rules

5/22/2014

5

• Nutrition Olympics 2013 and 2014• Teaching in the classroom 2013 and 2014• Central Kitchen student tours• Elementary Schools salad bar upgrades• Salad Bar Implementation at Eastin• Grant Award: Salad Bars 2 Schools Grant Award for 5

new salad bars• Smarter Lunch Rooms Movement• Discussions with Pacific Coast Farmers Market Association

around establishing "New Market" area around Hillview Crest Elementary school

• Discussions with Pacific Coast Farmers Market Association around collaboration of Food Services and "local" farmers. Marketing strategies to promote New Havens existing salad bars through support of "local" farmers

• Expansion of NHUSD Seamless Summer program outside of NHUSD school sites. Collaboration with UC Leisure Services other local areas

• Program audit for CACFP• BBQ lunch to Special Olympics at James Logan for

Newark, Fremont and New Haven school districts.

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Appointment of A Board Representative to the City of Union City General Plan Advisory Committee

Superintendent

Action Requested:

The Board of Education is requested to discuss and appoint a Board representative to the City of Union City General Plan Advisory Committee.

Discussion:

The City of Union City is embarking on a General Plan Update and has requested that a member of the school board participate as a representative for NHUSD. The General Plan is the policy document that guides the City’s growth over the next 20 years and the City is forming an Advisory Committee to oversee the General Plan Update. The Advisory Committee will be coordinated by City staff. It is their expectation that the Advisory Committee would meet 8-12 times over the next 18 months. Other members of the committee include representatives from the City Council, city commissions and boards, citizens, and business representatives. There would be approximately 12 members on the Committee.




H:\BOARD AGENDA ITEMS\2013-14\11.1 MAY 20 2014\Appt of Board Rep to City Advisory Committee.docx

Help plan Your City’s future!

Union City is updating its General Plan, which is a long range plan that will guide policy decisions for

many years to come. The City’s current general plan was last updated in 2002. The General Plan

focuses on issues that impact the community including land use, circulation and mobility, health and

safety, natural resources, economic development, and sustainability. The current general plan can be

accessed on-line at: http://www.unioncity.org/commdev/general_plan.htm

T he re a r e two ways y ou can par t i c ipate i n t he Genera l P lan up date proce ss …

Union C i ty Genera l P lan Advisory

Commit tee (GPAC)

The mission of the GPAC is to assist the city in

providing input on the draft General Plan to

ensure that it accurately reflects the vision and

goals of the City’s residents and business

community. The GPAC will provide input on a

draft vision for the City that will guide the

remainder of the update process. The GPAC will

also provide input on draft goals and policies

that address a variety of community issues as

well as provide feedback on alternative land use

scenarios for several opportunity areas within

the City. The GPAC will include a diverse group

of community representatives including

residents, local business leaders, and

representatives from a variety of city

commissions and committees. Each City

commission / committee will be responsible

for appointing one member to the GPAC,

including one appointment from the

Economic Development Advisory Team.

No previous experience required. City staff will

work with the GPAC to ensure that all members

have a baseline understanding of the concepts

they will be required to provide feedback on.

It is anticipated that the GPAC will meet a

minimum of ten times over a two-year period.

Additional meetings may be scheduled as

needed. Meetings will most likely take place on

weekday evenings and last approximately two

hours. Additional time outside of the meetings

will be required to review material. Two

unexcused absences will result in removal from

the Committee.

Community Workshops and On-

l ine Forum

The City will be hosting community

workshops to solicit input on issues that

impact your community. These workshops will

provide an opportunity for you to voice your

ideas and work with the City to develop a plan

that reflects your hopes and expectations for

the future of Union City. The City will also be

hosting on-line interactive forums to solicit

input at key points during the update process.

City Commission/Committee members will

automatically be notified of upcoming

community workshops and opportunities to

participate in the on-line forums.

If you have questions regarding the GPAC or GP

update process, please contact the Planning

Division at (510) 675-5319 or via email at

[email protected].

http://www.unioncity.org/commdev/general_plan.htm

mailto:[email protected]

NEW HAVEN UNIFIED SCHOOL DISTRICT MINUTES

Board of Education minutes are action-only. Video tapes of regular meetings are available for viewing or purchase. Regular meetings are also replayed on Tuesday and Thursday evenings, 7:30 p.m., until the date of the next regularly scheduled meeting.

REGULAR BOARD MEETING held on Tuesday, May 20, 2014, in the Board Room of the Educational Services Center, 34200 Alvarado-Niles Road, Union City, California.

Members Present: Canlas, Dino, Matthews, Ritchie Members Absent: Cheema Student Members Present: Garcia, Inieto

Call to Order The meeting was called to order at 5:41 p.m. by President Dino. Study Session The Board of Education held a Study Session regarding the Local Control and Accountability Plan (LCAP). No action was taken. Public Comment – Hearing of Visitors on Topics on the Study Session Agenda – None Adjourn to Closed Session At 6:38 p.m. the Board of Education adjourned to closed session to discuss the following: 2. Recommended Expulsions (Education Code Section 48000) 3. Approval of California High School Exit Exam (CAHSEE) Waivers for Special Education Students (Education Code Section 35146) 4. Public Employee Performance Evaluation: Interim Co-Superintendents Evaluation (Government Code Section 54957) 5. Public Employee: Dismissal/Discipline/Release (Government Code Section 54957) 6. Update on Negotiations with NHUSD Bargaining Units (Government Code Section 3549.1) Reconvene to Open Session/Action from Closed Session Discussion The Board of Education reconvened to open session in the Board Room at 7:33 p.m. Recommended Expulsion (M.Matthews, S.Ritchie, C.) to accept the recommendation of the Superintendent to expel Student No. 1 for the period of 5/20/14 to 1/19/15 from the New Haven Unified School District for violation of Education Code Sections 48915(a1)(c) and 48900(c) and (k). December 19, 2014 is established as the earliest date on which student may apply for readmission. Student is to be placed at Quest Academy. Readmission criteria to include good behavior, attendance, and grades; staying away from all school sites other than assigned campus; no incident in the community to require police intervention completion of counseling; and completion of approved community service. AYES: Canlas, Dino, Matthews, Ritchie ABSENT: Cheema (M.Matthews, S.Ritchie, C.) to accept the recommendation of the Superintendent to expel Student No. 2 for the period of 5/20/14 to 1/19/15 from the New Haven Unified School District for violation of Education Code Sections 48915(c3) and 48900(c). December 19, 2014 is established as the earliest date on which student may apply for readmission. Student is to be placed at Quest Academy. Readmission criteria to include good behavior, attendance, and grades; staying away from all school sites other than assigned campus; no incident in the community to require police intervention completion of counseling; and completion of approved community service.

May 20, 2014 Board of Education Minutes Page 2 of 5 AYES: Canlas, Dino, Matthews, Ritchie ABSENT: Cheema California High School Exit Exam (CAHSEE) Waivers for Special Education Students (Education Code Section 35146) (M.Canlas, S.Ritchie, C.) to approve California High School Exit Exam (CAHSEE) Waivers for Special Education Students 1 thru 14. AYES: Canlas, Dino, Matthews, Ritchie ABSENT: Cheema Public Employee Performance Evaluation: Interim Co-Superintendents Evaluation (Government Code Section 54957) President Dino stated there is nothing to report. Public Employee: Dismissal/Discipline/Release (Government Code Section 54957) President Dino stated there was no action taken. Update on Negotiations with NHUSD Bargaining Units (Government Code Section 3549.1) President Dino stated there was no action taken. President Dino stated that the Study Session regarding the LCAP earlier this evening was very informative. Approval of Agenda (M.Matthews, S.Canlas, C.) to approve the agenda for tonight’s meeting: AYES: Canlas, Dino, Matthews, Ritchie Student Member Garcia, Student Member Inieto ABSENT: Cheema Resolution No. 042-1314 – Recognition of Student Board Member Garcia (M.Matthews, S.Canlas, C.) to approve Resolution No. 042-1314 – Recognition of Student Board Member Claudia Garcia AYES: Canlas, Dino, Matthews, Ritchie Student Member Garcia, Student Member Inieto ABSENT: Cheema Resolution No. 043-1314 – Recognition of Student Board Member Inieto (M.Ritchie, S.Canlas, C.) to approve Resolution No. 043-1314 – Recognition of Student Board Member Maritess Inieto AYES: Canlas, Dino, Matthews, Ritchie Student Member Garcia, Student Member Inieto ABSENT: Cheema Student Members Garcia and Inieto thanked the Board Members for the opportunity to participate in the Board meetings and are happy to represent their fellow students. Ms. Garcia thanked Mr. Camacho for the confidence he had in her to hold this position. They are both excited for their successor to take over these positions. Board Members thanked the student representatives for sacrificing their time to participate in the board meetings and wished them well on their future endeavors.

May 20, 2014 Board of Education Minutes Page 3 of 5 Recognition of Mathletes from AMS Interim Co-Superintendent Arlando Smith thanked the parents and staff for coordinating the Alvarado Middle School Mathletes. AMS Math teacher Ms. Aedan also accredited the success of this team to volunteer parents Mrs. Arroyo, Mrs. Deep and Mrs. Srivastava. These 19 Math Olympiads represented the district locally and nationally over the last 5 months. One student, Daphne Pan, received the highest score in the Nation and received top honors in the State of California. Board Members expressed their pride for putting the district on the map in math and thanked the parents for volunteering countless hours. Public Comment – Hearing of Visitors on Topics Not on Agenda - None Public Comment – Hearing of Visitors on Topics on Agenda – None Governor's Revised Budget Proposal for 2014-15 Director of Fiscal, Annette Heldman shared the highlights of the Governor’s May revise. The release of the Governor's May Revise acknowledges higher than projected state revenues by about $2.4 billion. However, none of the additional revenue will go to schools, as the Governor intends to use it for cost increases in Medi-Cal and towards the creation of a Rainy Day Fund. The Governor proposes to close 28% of the LCFF funding gap in 2014-15, which is the same level as his initial proposal in January. She stated that revenue projections are at the same level and will be the basis of the 2014-15 Proposed Budget which will be presented to the Board on June 17. Items from Student Board Representatives, Board Members and Interim Co-superintendents Student Member Garcia (CCHS): Shared that students are preparing for senior activities and talking about their future goals.

Student Member Inieto (JLHS): Reported that JLHS held their last SSC meeting where site goals for the upcoming school year

were discussed. This is Unity Week and students are hosting a fair with food and other great things. Class office elections have been held and the results will be announced by the end of the week. All students are looking forward to the end of year events, especially graduation.

Member Canlas: Praised the Band, Color Guard and Ballet Folklorico for an impressive event. She especially

enjoyed the “Basketball” musical. She looks forward to attending numerous activities including the Writing Celebration and

promotion / graduation events. She also congratulated all the scholarship recipients from PASE.

Member Ritchie: Attended the Band Gala and he too enjoyed the basketball rhythm performance – it was very

entertaining. Had the pleasure of attending the Kitayama Elementary Science Fair where he participated in a

“how much sugar does a can of soda have?” Also attended the Logan SSC meeting where the site plan was approved with a few changed.

May 20, 2014 Board of Education Minutes Page 4 of 5

Attended Special Olympics held at JLHS which was a phenomenal event, especially the students that sang the Star Spangled Banner.

He too looks forward to the many performance and other activities happening for the end of the year.

Member Matthews: Announced that she looks forward to attending the first Decoto School for Independent Study

graduation as well as the many other year end events. Interim Co-superintendent Varadarajan: Held Interim Co-superintendent “Staff Chats” at New Haven Adult School and Eastin Elementary. Attended the PASE Scholarship event. Shared the good news that when he and Mr. Smith attended the Fremont Bank 50th Anniversary

event, they were presented with a check for $10,000. Interim Co-superintendent Smith: He too was appreciative of the great gift from Fremont Bank. Shared that last Friday Logan student “Rufus” received a full ride scholarship for Track at UC

Santa Barbara and was presented with over $1,700 in cash and gift cards from Namita Brown, representing the District’s Legal Firm FFF.

Announced that he plans to attend the Eastin Elementary Music Festival, which is the same evening as the CCMS Jazz Festival.

President Dino: Attended the PASE scholarship event, the Kitayama Elementary Science and Writing Fair, where

the NASA Space Cookies demonstrated the robots and attended the Eastin Elementary Writing Fair.

He too looks forward to the many year-end activities as he believes this is the best part of the year. Appointment of a Board Representative to the City of UC General Plan Advisory Committee Joan Malloy, representing the City of Union City provided information for this appointed position. The City is forming an Advisory Committee and requesting a representative from several planning commissions as well as the Board of Education. The time commitment is 8-12 meetings over a span of 18 months to 24 years. The initial meetings would be intense and then less intensive the following year. The first meeting is scheduled for Monday, July 7th at 6:00 – 9:00 p.m. The Board tabled this item in anticipation of Member Cheema’s return on June 3, 2014. Approval of Consent Agenda Items (M.Ritchie, S.Canlas, C.) to approve the following consent agenda items: 13. Minutes – Regular Board Meeting of May 6, 2014 14. Personnel Actions 15. Expenses for the Month of April, 2014 16. Payroll Warrants 17. Resolution No. 037-1314, Awarding Food & Nutrition Services & Supplies Co-operative Bid for Bay Area School Districts – Lead District, New Haven Unified School District 18. Resolution No. 038-1314: Change Order No. 1, Relocatable Restroom Building at James Logan High School

May 20, 2014 Board of Education Minutes Page 5 of 5 19. Resolution No. 039-1314: Acceptance of Completion of Project – Relocatable Restroom Building at James Logan High School 20. Resolution No. 040-1314, Establish TRANs (Tax and Revenue Anticipation Notes) Set Aside Fund (Fund 763) 21. Resolution No. 041-1314, Board Member’s Absence from Meeting Due to Illness – Authorization to Pay 22. Revised Board Policy #S-5145.11, Questioning And Apprehension By Law Enforcement, Second Reading 23. New Board Policy #S-5148.3, Preschool / Early Childhood Education, Second Reading 24. Revised Board Policy #I-6164.6, Identification and Education Under Section 504, Second Reading 25. Revised Board Policy #BB-9130, Board Committees, Second Reading 26. Revised Board Policy #BB-9220, Governing Board Elections, Second Reading 27. Revised Board Policy #BB-9321, Closed Session Purposes and Agenda, Second Reading 28. Revised Board Policy #BB-9322, Agenda / Meeting Materials, Second Reading 29. New Board Policy #BB-9323.2, Actions By The Board, Second Reading 30. Approval of California Interscholastic Federation (CIF) Designation League Representatives for 2014-15 31. Approval of Contract for Underground Storage Tank Inspections & Training AYES: Canlas, Dino, Matthews, Ritchie Student Member Garcia, Student Member Inieto ABSENT: Cheema Adjournment The meeting was adjourned at 8:28 p.m. Respectfully Submitted ______________________________ ______________________________ Arlando Smith, Akur Varadarajan, Interim Co-Superintendent and Interim Co-Superintendent and Secretary of the Board of Education of Secretary of the Board of Education of New Haven Unified School District New Haven Unified School District




Personnel Actions – Essential #6 Personnel Services

Action Requested: The Board is requested to approve the following personnel recommendations.

Discussion:

Appointment(s) Short Term Co-Curricular Increase/Decrease in Assignment Leaves of Absence(s) Reclassification Resignation(s) Retirement(s) Return from Reemployment List Salary Adjustment Status Change(s) Working Out of Class Employment Agreement Extension

Financial Summary:

Prepared By: Derek McNamara Department Approval: Akur Varadarajan



PERSONNEL ACTIONS June 3, 2014

RETIREMENT Technology Technician, 1.0 FTE, Educational Services Center, effective August 1, 2014: James Lomax Lead Cafeteria Assistant, .80 FTE, Emanuele Elementary, effective June 12, 2014: LeeAnn Tabor Teacher, 1.0 FTE, Alvarado Elementary, effective June 12, 2014: Donna Howell RESIGNATION Teacher, 1.0 FTE, James Logan High, resigning effective June 12, 2014: Muthulakshmi Balavenkatesan Teacher, 1.0 FTE, Emanuele Elementary, resigning effective June 12, 2014: Sky Baumbach Principal, 1.0 FTE, Hillview Crest Elementary, resigning effective June 21, 2014: Jeff Slater Teacher, 1.0 FTE, James Logan High, resigning effective June 12, 2014: James Rardin APPOINTMENTS Classroom Assistant III, 0.66667 FTE, Alvarado Elementary, effective May 12, 2014: 23-1 Alexandra Marquez Athletic Director, .60 FTE, James Logan High, effective July 1, 2014: Annette Blandford LEAVE OF ABSENCE Teacher, 1.0 FTE, James Logan High, requesting .20 FTE unpaid leave of absence, effective 2014-15 school year: Khanh Criswell Classified, James Logan High, requesting family care leave, effective May 12, 2014 – May 26, 2014: Annamarie Vizcarra Teacher, 1.0 FTE, James Logan High, requesting reduced work load program, will work .60 FTE, effective 2014-2015 school year: Gracetine Griego Teacher, 1.0 FTE, James Logan High, requesting reduced work load program, will work .80 FTE, effective 2014-2015 school year: Marilyn Forrest

Teacher, 1.0 FTE, James Logan High, requesting reduced work load program, will work .80 FTE, effective 2014-2015 school year: Annette Iwamoto Teacher, 1.0 FTE, Kitayama Elementary, requesting shared assignment .50 FTE, effective 2014-2015 school year: Charlotte Evans Kelly McEntee Teacher, 1.0 FTE, Pioneer Elementary, requesting shared assignment .50 FTE, effective 2014-2015 school year: Claudia Borns Theodora Davidson Teacher, 1.0 FTE, Alvarado Elementary, requesting shared assignment .50 FTE, effective 2014-2015 school year: Stacey Bastress Andrea Kanazeh Teacher, 1.0 FTE, Alvarado Elementary, requesting shared assignment .50 FTE, effective 2014-2015 school year: Megan Mahoney Neena Barreto CO-CURRICULAR James Logan High, stipend to be June 30, 2014: Annette Blandford Girls Tennis 4% season WORKING OUT OF CLASS Kids Zone Site Manager: 17-5 Catherine Moller Emanuele Elementary Effective only March 28, 2014 Classroom Assistant III: 23-1 Jurrell Turner Alvarado Elementary Effective April 14, 2014 - April 24, 2014 Kids Zone Site Manager: Abigail Andrade Emanuele Elementary Effective February 1, 2014 – TBD Kids Zone Site Manager: 17-5 Bharti Mody Emanuele Elementary Effective April 1, 2014 – TBD Custodian II: 23-5 Nancy Salcedo Conley-Caraballo High Effective April 18, 2014 – April 21, 2014 Custodian II: 23-5 Nancy Salcedo Conley-Caraballo High Effective April 25, 2014 – April 28, 2014 Custodian II: 23-5 Nancy Salcedo Conley-Caraballo High Effective May 1, 2014 - TBD STATUS CHANGE Teacher, 1.0 FTE, Cesar Chavez Middle, status change from Temporary to Probationary 1, effective July 1, 2014:

Michelle Onate Teacher, 1.0 FTE, Pioneer Elementary, status change from Temporary to Probationary 1, effective July 1, 2014: Holly Halbert Teacher, 1.0 FTE, James Logan High, status change from Temporary to Probationary 1, effective July 1, 2014: Zachary McNally Teacher, 1.0 FTE, James Logan High, status change from Temporary to Probationary 1, effective July 1, 2014: Pamela Ly Teacher, 1.0 FTE, Decoto School for Independent Study, status change from Temporary to Probationary 1, effective July 1, 2014: Susan Bierwirth Teacher, 1.0 FTE, James Logan High, status change from Temporary to Probationary 1, effective July 1, 2014: Shawn English Teacher, 1.0 FTE, Alvarado Middle, status change from Temporary to Probationary 1, effective July 1, 2014: Catherine Heilich School Psychologist, 1.0 FTE, District Wide, status change from Temporary to Probationary 1, effective July 1, 2014: Meaghan Pazar Teacher, 1.0 FTE, Hillview Crest Elementary, status change from Temporary to Probationary 1, effective July 1, 2014: Melissa Sheklian Teacher, 1.0 FTE, James Logan High, status change from Temporary to Probationary 1, effective July 1, 2014: Brian Glaze Teacher, 1.0 FTE, Emanuele Elementary, status change from Temporary to Probationary 1, effective July 1, 2014: Adrienne Toy Teacher, 1.0 FTE, James Logan High, status change from Temporary to Probationary 1, effective July 1, 2014: Eric Melson Teacher, 1.0 FTE, Alvarado Middle, status change from Temporary to Probationary 1, effective July 1, 2014: Catherine Heilich Teacher, 1.0 FTE, Alvarado Elementary, status change from Temporary to Probationary 1, effective July 1, 2014: Jody Silver Classified, Cesar Chavez Middle, status change from Probationary to Permanent, effective May 1, 2014: 13-2 Rez Lorence Limjoco Classified, James Logan High, status change from Probationary to Permanent, effective May 1, 2014: 13-2 Fides Galang

Classified, Barnard White Middle, status change from Probationary to Permanent, effective May 1, 2014: 25-3 Lourdes Villegas Classified, James Logan High, status change from Probationary to Permanent, effective May 1, 2014: 17-2 Jessica Bailey-Murray Classified, James Logan High, status change from Probationary to Permanent, effective May 1, 2014: 17-2 Carrie Clum Classified, James Logan High, status change from Probationary to Permanent, effective May 1, 2014: 23-3 Gary Muhammad Classified, James Logan High, status change from Probationary to Permanent, effective May 1, 2014: 23-3 Leigh Oldenkamp

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Subject: Department: Resolution No. 044-1314: Extension of Contract – All City Management Services, Essential #6

Business

Action Requested:

The Board of Education is requested to approve Resolution No. 044-1314, Extension of Contract with All City Management Services.

Discussion:

On August 17, 2004, the District entered into a contract with All City Management Services for the provision of a Crossing Guard Program. All City Management would like to extend their contract for another year. The contract price for Fiscal Year 2014-15 remains the same as 2013-14 at $105,430.00.

Financial Summary: This program will be funded by the General Fund.





RESOLUTION NO. 044-1314

WHEREAS, this Board has on the 17th day of August, 2004 awarded the bid for a Crossing

Guard Program, in the New Haven Unified School District of Alameda County, State of

California; and

WHEREAS, All City Management and the New Haven Unified School District wish to

extend their master contract for another year.

NOW, THEREFORE BE IT RESOLVED, that Interim Co-Superintendent Akur

Varadarajan be hereby authorized and directed to sign a letter of agreement to extend the Crossing

Guard Program bid for another year for the New Haven Unified School District of Alameda

County, State of California.

PASSED AND ADOPTED by the following called votes this 3rd day of June, 2014.

AYES: NOES: ABSENT:

Arlando Smith Akur Varadarajan Interim Co-Superintendent Interim Co-Superintendent New Haven Unified School District New Haven Unified School District of Alameda County, State of California of Alameda County, State of California

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Resolution No. 045-1314: Award Bid for the Restroom Flooring Replacement Project at Various Sites and Approve Contract, Essential #6

Business

Action Requested:

The Board of Education is requested to approve Resolution No. 045-1314: Award Bid for the Restroom Flooring Replacement Project at Various Sites and approve a contract between New Haven Unified School District and AM Woo Construction Inc. (Bid Schedule #691).

Discussion:

The District sent out bids for the Award Bid for the Restroom Flooring Replacement at Various Sites. On May 20, 2014 the District opened bids for this project. Two contractors bid on this project. On May 22, 2014, the District issued a Notice of Intent to Award the contract to AM Woo Construction Inc. as this firm was the lowest responsive bidder on the contract. It is recommended that the total bid submitted by AM Woo Construction Inc. be accepted and that administration be authorized to execute the final contract in the amount of Five Hundred Fifty-Three Thousand and 00/100 Dollars ($553,000) for the restroom flooring replacement project at various sites and to issue the Notice To Proceed.

Financial Summary: This project will be funded by Bond Funds. The bid price is within the budget allocation for the project.

Prepared By: Frank Camarda Department Approval: Akur Varadarajan




RESOLUTION NO. 045-1314 WHEREAS, this Board has heretofore on the 30th of April, 2014 and 7th of May, 2014

advertised for bids for the Restroom Flooring Replacement Project at Various Sites, in the New

Haven Unified School District of Alameda County, State of California; and

WHEREAS, the following bids were submitted to this Board in response to said

requests on the 20th day of May, 2014.

CONTRACTOR BASE BID Alternate #1 Total Bid

AM Woo Construction Inc. $527,000 $26,000 $553,000

Hung Construction $584,650 $23,000 $607,650

WHEREAS, this Board desires to award the base bid and approve the contract for

the lowest responsive bidder, AM Woo Construction Inc. in the amount of FIVE

HUNDRED FIFTY-THREE THOUSAND AND 00/100 DOLLARS ($553,000.00),

including Federal Excise, California State and Local Sales or Use Tax; and

NOW, THEREFORE, BE IT HEREBY RESOLVED, that this Board accepts the base

bid and Alternate #1 bid of AM Woo Construction Inc. for the Restroom Flooring Replacement

project at various sites; and

BE IT HEREBY RESOLVED, that this Board rejects all base bids and alternate items

of all other bidders; and

BE IT FURTHER RESOLVED, that upon receipt of a completely executed contract

by AM Woo Construction Inc., along with the payment and performance bonds, this Board

be and they are hereby authorized and directed to enter into a contract in accordance with

Resolution No. 045-1314 Page 2

said successful bidder for providing for the Restroom Flooring Replacement Project at Various

Sites on the basis hereinbefore described; and that Interim Co-Superintendent Akur

Varadarajan be authorized and directed to enter into such a contract; and that the bid bond of

such successful bidder be returned to him/her upon acceptance of the contract awarded to

him/her (together with the bonds attached thereto).

PASSED AND ADOPTED by the following called votes this 3rd day of June, 2014.

AYES: NOES: ABSENT:

Arlando Smith Akur Varadarajan Interim Co-Superintendent Interim Co-Superintendent New Haven Unified School District New Haven Unified School District of Alameda County, State of California of Alameda County, State of California



Subject: Department: Revised Board Policy #S-5030, Student Wellness, First Reading – Essential #5

Superintendent

Action Requested: The Board is requested to approve Revised Board Policy #S-5030, Student Wellness at first reading.

Discussion: Board Policy #S-5030, Student Wellness, is being revised in an effort to align our board policies with recommendations from the California School Boards Association and to maintain compliance with the Healthy, Hunger-Free Kids Act of 2010 (42 USC 1758b) which mandates each district participating in the National School Lunch Program (42 USC 1751-1769) or any program in the Child Nutrition Act of 1966 (42 USC 1771-1791), including the School Breakfast Program, requires the adoption of a district-wide school wellness policy. Recommendation is made that the Board of Education approve Revised Board Policy #S-5030, Student Wellness at first reading.


Prepared By: L. Valdes Department Approval: Smith / Varadarajan

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan H:\BOARD\Agenda Items\BAI 13-14\Jun 3\BAI Rev.Pol.BP S-5030 060314.docx

NEW HAVEN UNIFIED SCHOOL DISTRICT Board Policy #S-5030 STUDENTS

Page 1 of 6

Student Wellness The Governing Board recognizes the link between student health and learning and desires to provide a comprehensive program promoting healthy eating and physical activity for district students. The Superintendent or designee shall build a coordinated school health system that supports and reinforces health literacy coordinate and align district efforts to support student wellness through health education, physical education and activity, health services, nutrition services, psychological and counseling services, health promotion for staff and a safe and healthy school environment , and parent/guardian and community involvement. In addition, the Superintendent or designee shall develop strategies for promoting staff wellness and for involving parents/guardians and the community in reinforcing students' understanding and appreciation of the importance of a healthy lifestyle. (cf. 1020 - Youth Services) (cf. 3513.3 - Tobacco-Free Schools) (cf. 3514 - Environmental Safety) (cf. 5131.6 - Alcohol and Other Drugs) (cf. 5131.62 - Tobacco) (cf. 5131.63 – Anabolic Steroids) (cf. 5141 - Health Care and Emergencies) (cf. 5141.22 - Infectious Diseases) (cf. 5141.3 - Health Examinations) (cf. 5141.31 - Immunizations) (cf. 6142.1 - Sexual Health and HIV/AIDS Prevention Education) (cf. 6164.2 - Guidance/Counseling Services) School Health Council/Committee The Superintendent or designee shall encourage parents/guardians, students, food service employees, physical education teachers, school health professionals, Board members, school administrators, and members of the public to participate in the development, implementation, and periodic review and update of the district's student wellness policy. (42 USC 1758b) The District’s Wellness Advisory Committee shall assist with policy development and advise the district on health-related issues, activities, policies, and programs. At the discretion of the Superintendent or designee, the council/committee’s charges may also include the planning, implementation, and implementing evaluation of activities to promote health within the school or community. Goals for Nutrition, Physical Activity, and Other Wellness Activities The Board shall adopt goals for nutrition promotion and education, physical activity, and other school-based activities that promote student wellness. (42 USC 1758b) (cf. 0000 - Vision) (cf. 0200 - Goals for the School District) The district’s nutrition education and physical education programs shall be based on research, consistent with the expectations established in the state’s curriculum frameworks and content standards, and shall be designed to build the skills and knowledge that all students need to maintain a healthy lifestyle.


Page 2 of 6

(cf. 6142.7 - Physical Education) (cf. 6142.8 - Comprehensive Health Education) (cf. 6143 - Courses of Study) The nutrition education program shall include, but is not limited to, information about the benefits of healthy eating for learning, disease prevention, weight management, and oral health. Nutrition education shall be provided as part of the health education program in grades K-12 and, as appropriate shall be integrated into other academic subjects in the regular educational program, before- and after-school programs, summer learning programs, and school garden programs. (cf. 6177 - Summer School) To reinforce the district's nutrition education program, the Board prohibits the marketing and advertising of non-nutritious foods and beverages through signage, vending machine fronts, logos, scoreboards, school supplies, advertisements in school publications, coupon or incentive programs, free give-aways, or other means. (cf. 1325 - Advertising and Promotion) All students in grades K-12 shall be provided opportunities to be physically active on a regular basis. Opportunities for moderate to vigorous physical activity shall be provided through physical education, and recess, and may also be provided through school athletic programs, extracurricular programs, before- and after-school programs, summer learning programs, programs encouraging students to walk or bicycle to and from school, in-class physical activity breaks, and other structured and unstructured activities. (cf. 6145 - Extracurricular and Cocurricular Activities) (cf. 6145.2 – Interscholastic Athletic Competition) The Board may enter into a joint use agreement or memorandum of understanding to make district facilities or grounds available for recreational or sports activities outside the school day and/or to use community facilities to expand students' access to opportunity for physical activity. (cf. 1330.1 - Joint Use Agreements) To encourage consistent health messages between the home and school environment, The Superintendent or designee may disseminate health information and/or the district's student wellness policy to parents/guardians through district or school newsletters, handouts, parent/guardian meetings, the district or school web site, and other communications. Outreach to parents/guardians shall emphasize the relationship between student health and academic performance. (cf. 1100 - Communication with the Public) (cf. 1112 - Media Relations) (cf. 1113 - District and School Web Sites) (cf. 6020 - Parent Involvement) In order to ensure that students have access to comprehensive health services, the district may provide access to health services at or near district schools and/or may provide referrals to community resources. The Board recognizes that a safe, positive school environment is also conducive to students' physical


Page 3 of 6

and mental health and thus prohibits bullying and harassment of all students, including bullying on the basis of weight or health condition. (cf. 5131.2 - Bullying) (cf. 5145.3 - Nondiscrimination/Harassment) The Superintendent or designee shall encourage staff to serve as positive role models for healthy eating and physical fitness. He/she shall promote work-site wellness programs and may provide opportunities for regular physical activity among employees. Nutritional Guidelines for Foods Available at School For all foods available on each campus during the school day, the district shall adopt nutritional guidelines which are consistent with 42 USC 1773 and 1779 and federal regulations and which support the objectives of promoting student health and reducing childhood obesity. (42 USC 1758b) In order to maximize the district's ability to provide nutritious meals and snacks, all district schools shall participate in available federal school nutrition programs, including the National School Lunch and School Breakfast Programs and after-school snack programs, to the extent possible. When approved by the California Department of Education, the district may sponsor a summer meal program. (cf. 3550 - Food Service/Child Nutrition Program) (cf. 3552 - Summer Meal Program) (cf. 3553 - Free and Reduced Price Meals) (cf. 5141.27 - Food Allergies/Special Dietary Needs) (cf. 5148 - Child Care and Development) (cf. 5148.3 - Preschool/Early Childhood Education) The Superintendent or designee shall provide access to free, potable water during meal times in the food service area in accordance with Education Code 38086 and 42 USC 1758, and shall encourage students' consumption of water by educating them about the health benefits of water and serving water in an appealing manner. The Board believes that all foods and beverages sold to students at district schools, including those available outside the district's food services program, should support the health curriculum and promote optimal health. Nutritional standards adopted by the district for foods and beverages provided through student stores, vending machines, or other venues shall meet or exceed state and federal nutritional standards. (cf. 3312 - Contracts) (cf. 3554 - Other Food Sales) The Superintendent or designee shall encourage school organizations to use healthy food items or non-food items for fundraising purposes. He/she also shall encourage school staff to avoid the use of non-nutritious foods as a reward for students’ academic performance, accomplishments, or classroom behavior. (cf. 1230 - School-Connected Organizations)


Page 4 of 6

Foods and beverages provided through federally reimbursable school meal programs shall meet or exceed federal regulations and guidance. All competitive foods and beverages sold during the school day or through programs for students before or after the school day, will at a minimum meet the established local, state and federal statutes and regulations. In order to maximize the district’s ability to provide nutritious meals and snacks, all district schools shall participate in available federal school nutrition programs, including the National School Lunch and School Breakfast Programs, to the extent possible. The Superintendent or designee shall report to the Board at least once a year on the implementation of this policy. The Superintendent or designee shall invite feedback on district and school wellness activities from food service personnel, school administrators, the school health council, parents/guardians, students, teachers, before- and after-school program staff, and/or other appropriate persons. As feasible, the assessment report may include a comparison of results across multiple years, a comparison of district data with county, statewide, or national data, and/or a comparison of wellness data with other student outcomes such as academic indicators or student discipline rates. The Superintendent or designee shall inform and update the public, including parents/guardians, students, and others in the community, about the content and implementation of this policy and assessment results. (42 USC 1758b) In addition, the assessment results shall be submitted to the Board for the purposes of evaluating policy and practice, recognizing accomplishments, and making policy adjustments as needed to focus district resources and efforts on actions that are most likely to make a positive impact on student health and achievement. Posting Requirements Each school shall post the district’s policies and regulations on nutrition and physical activity in public view within all school cafeterias or in other central eating areas. (Education Code 49432) Legal Reference: EDUCATION CODE 33350-33354 CDE responsibilities re: physical education 49430-49434 Pupil Nutrition, Health, and Achievement Act of 2001 49490-49494 School breakfast and lunch programs 49500-49505 School meals 49510-49520 Nutrition 49530-49536 Child Nutrition Act 49540-49546 Child care food program


Page 5 of 6

49547-49548.3 Comprehensive nutrition services 49550-49561 Meals for needy students 49565-49565.8 California Fresh Start pilot program 49570 National School Lunch Act 51210 Course of study, grades 1-6 51220 Course of study, grades 7-12 51222 Physical education 51223 Physical education, elementary schools 51795-51796.5 School instructional gardens 51880-51921 Comprehensive health education CODE OF REGULATIONS, TITLE 5 15500-15501 Food sales by student organizations 15510 Mandatory meals for needy students 15530-15535 Nutrition education 15550-15565 School lunch and breakfast programs UNITED STATES CODE, TITLE 42 1751-1769 National School Lunch Program, especially: 1758b Local wellness policy 1771-1791 Child Nutrition Act, especially: 1773 School Breakfast Program 1779 Rules and regulations, Child Nutrition Act CODE OF FEDERAL REGULATIONS, TITLE 7 210.1-210.31 National School Lunch Program 220.1-220.23 National School Breakfast Program COURT DECISIONS Frazer v. Dixon Unified School District, (1993) 18 Cal.App.4th 781 Management Resources: CSBA PUBLICATIONS Increasing Access to Drinking Water in Schools, Policy Brief, March 2013 Monitoring for Success: A Guide for Assessing and Strengthening Student Wellness Policies, rev. 2012 Nutrition Standards for Schools: Implications for Student Wellness, Policy Brief, rev. April 2012 Student Wellness: A Healthy Food and Physical Activity Policy Resource Guide, rev. 2012 Building Healthy Communities: A School Leader's Guide to Collaboration and Community Engagement, 2009 Safe Routes to School: Program and Policy Strategies for School Districts, Policy Brief, 2009 Physical Education and California Schools, Policy Brief, rev. October 2007 School-Based Marketing of Foods and Beverages: Policy Implications for School Boards, Policy Brief, March 2006 CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Physical Education Framework for California Public Schools, Kindergarten Through Grade Twelve, 2009 Health Framework for California Public Schools, Kindergarten Through Grade Twelve, 2003 CALIFORNIA PROJECT LEAN PUBLICATIONS Policy in Action: A Guide to Implementing Your Local School Wellness Policy, October 2006 CENTER FOR COLLABORATIVE SOLUTIONS Changing Lives, Saving Lives: A Step-by-Step Guide to Developing Exemplary Practices in Healthy


Page 6 of 6

Eating, Physical Activity and Food Security in Afterschool Programs, March 2010 CENTERS FOR DISEASE CONTROL AND PREVENTION PUBLICATIONS School Health Index for Physical Activity and Healthy Eating: A Self-Assessment and Planning Guide, 2005 FEDERAL REGISTER Rules and Regulations, January 26, 2012, Vol. 77, Number 17, pages 4088-4167 NATIONAL ASSOCIATION OF STATE BOARDS OF EDUCATION PUBLICATIONS Fit, Healthy and Ready to Learn, 2000 U.S. DEPARTMENT OF AGRICULTURE PUBLICATIONS Dietary Guidelines for Americans, 2005 Changing the Scene, Improving the School Nutrition Environment: A Guide to Local Action, 2000 WEB SITES CSBA: http://www.csba.org Action for Healthy Kids: http://www.actionforhealthykids.org California Department of Education, Nutrition Services Division: http://www.cde.ca.gov/ls/nu California Department of Public Health: http://www.cdph.ca.gov California Healthy Kids Resource Center: http://www.californiahealthykids.org California Project LEAN (Leaders Encouraging Activity and Nutrition): http://www.californiaprojectlean.org California School Nutrition Association: http://www.calsna.org Center for Collaborative Solutions: http://www.ccscenter.org Centers for Disease Control and Prevention: http://www.cdc.gov Dairy Council of California: http://www.dairycouncilofca.org National Alliance for Nutrition and Activity: http://www.cspinet.org/nutritionpolicy/nana.html National Association of State Boards of Education: http://www.nasbe.org School Nutrition Association: http://www.schoolnutrition.org Society for Nutrition Education: http://www.sne.org U.S. Department of Agriculture, Food Nutrition Service, wellness policy: http://www.fns.usda.gov/tn/Healthy/wellnesspolicy.html First Reading June 20, 2006 June 3, 2014 Second Reading July 18, 2006 Administrative Regulation for Board Policy #S-5030

H:\BP Working File\2014\S-5030 060314.docx



Subject: Department: Revised Board Policy #S-5116.1, Intradistrict Open Enrollment, First Reading – Essential #5

Superintendent

Action Requested: The Board is requested to approve Revised Board Policy # S-5116.1, Intradistrict Open Enrollment at first reading.

Discussion: This policy is being revised in an effort to align our board policies with recommendations from the California School Boards Association and to reflect district practice. Recommendation is made that the Board of Education approve Revised Board Policy #S-5116.1, Intradistrict Open Enrollment at first reading.


Prepared By: J. Mattos Department Approval: Smith / Varadarajan

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan H:\BOARD\Agenda Items\BAI 13-14\Jun 3\BAI Rev.Pol.BP S-5116.1 060314.docx

NEW HAVEN UNIFIED SCHOOL DISTRICT Board Policy #S-5116.1 STUDENT POLICIES

Page 1 of 3

Intradistrict Open Enrollment The Governing Board desires to provide enrollment options that meet the diverse needs and interests of district students and parents/guardians, while also balancing enrollment in order to maximize the efficient use of district facilities. The superintendent or designee shall establish procedures for the selection and transfer of students among district schools in accordance with law, Board policy and administrative regulation. (cf. 5117 – Interdistrict Attendance) The parents/guardians of any student who resides within district boundaries may apply to enroll their child in any district school, regardless of the location of residence within the district (Education Code 35160.5). The Superintendent or designee shall determine the capacity of each district school in a nonarbitrary manner using student enrollment and available space (Education Code 35160.5). and establish a random, unbiased selection process for the admission of students from outside a school's attendance area. (cf. 5116 School Attendance Boundaries) The district will not provide transportation outside the school's attendance area. The Superintendent or designee may authorize transportation for students living outside the attendance area to and from a designated bus stop within the attendance area if the district gives the student a temporary school assignment due to over-enrollment in a specific grade level at the home school site. The Board shall annually review this policy. (Education Code 35160.5, 48980) State Mandated Enrollment Priorities No student currently residing within a school’s attendance area shall be displaced by another student transferring from outside the attendance area. (Education Code 35160.5) The Superintendent or designee shall grant Ppriority for attendance to any district student to attend another district school, including a charter school, outside a student’s of his/her attendance area shall be given as follows: 1. Any student enrolled in a district school that has been identified on the state's Open Enrollment List. (Education Code 48354) 2. If a district school receiving Title I funds is identified for program improvement, corrective action or restructuring, all students enrolled in that school shall be provided and option to transfer to another district school or charter school. (20 USC 6316) Any student enrolled in a district school receiving Title I funds that has been identified for program improvement (PI), corrective action, or restructuring. (20 USC 6316) (cf. 0420.4 – Charter Schools) (cf. 0520.2 – Title I Program Improvement Schools) (cf. 6171 – Title I Programs) 3. Beginning in the 2003-04 school year, if while on school grounds Any student who is a victim of a violent criminal offense crime while on school grounds., as defined by the State Board of Education, or attends a school designated by the California Department of Education as persistently dangerous, he/she shall be provided an option to transfer to another district school or charter school. (20 USC 7912) 4. Any student enrolled in a district school designated by the California Department of Education as “persistently dangerous”. (20 USC 7912; 5 CCR 11992) (cf. 0450 – Comprehensive Safety Plan)


Page 2 of 3

5. The Superintendent or designee may approve a student’s transfer to a district school that is at capacity and otherwise closed to transfers upon finding that special circumstances exist that might be harmful or dangerous to the student in the current attendance area, including, but not limited to, threats of bodily harm or threats to the emotional stability of the student. To grant priority under these circumstances, the Superintendent or designee must have received either: (Education Code 35160.5) a. A written statement from a representative of an appropriate state or local agency, including but not limited to a law enforcement official or social worker, or a properly licensed or registered professional, including, but not limited to, a psychiatrist, psychologist or marriage and family therapist. b. A court order, including a temporary restraining order and injunction. 6. Priority shall be given to Any students whose parent/guardian is assigned to that school as his/her primary place of employment. 7. Priority may be given to Any siblings of students already in attendance in that school. Other than for those reasons stated above, no intradistrict transfer request will be considered or approved after the completion of the first semester of each school year. District Enrollment Priorities Application and Selection Process For all other applications for enrollment outside a school’s attendance area, the Superintendent or designee shall use a random, unbiased selection process to determine who shall be admitted whenever a school receives admission requests that are in excess of the school’s capacity. (Education Code 35160.5) The Board has determined that once an elementary site has reached an enrollment of nine hundred (900) students, the school will no longer accept students on intradistrict permits. Enrollment decisions shall not be based on a student’s academic or athletic performance, except that existing entrance criteria for specialized schools or programs may be used provided that the criteria are uniformly applied to all applicants. Academic performance may be used to determine eligibility for, or placement in, programs for gifted and talented students. (Education Code 35160.5) (cf. 6172 – Gifted and Talented Student Program) No student currently residing within a school’s attendance area shall be displaced by another student transferring from outside the attendance area. (Education Code 35160.5) (cf. 5116 – School Attendance Boundaries) Except as required by 20 USC 6316 for transfers out of Title I PI schools, the district shall not be obligated to provide transportation for students who attend school outside their attendance area. (cf. 3702 - Transportation) Legal Reference: EDUCATION CODE 200 Prohibition against discrimination 35160.5 District policies; rules and regulations 35291 Rules 35351 Assignment of students to particular schools 46600-46611 Interdistrict attendance agreements 48200 Compulsory attendance 48204 Residency requirements for school attendance 48300-48316 Student attendance alternatives, school district of choice program 48350-48361 Open Enrollment Act


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48980 Notice at beginning of term CODE OF REGULATIONS, TITLE 5 11992-11994 Definition of persistently dangerous schools UNITED STATES CODE, TITLE 20 6316 Transfers from program improvement schools 7912 Transfers from persistently dangerous schools CODE OF FEDERAL REGULATIONS, TITLE 34 200.36 Dissemination of information 200.37 Notice of program improvement status, option to transfer 200.39 Program improvement, transfer option 200.42 Corrective action, transfer option 200.43 Restructuring, transfer option 200.44 Public school choice, program improvement schools 200.48 Transportation funding for public school choice COURT DECISIONS Crawford v. Huntington Beach Union High School District, (2002) 98 Cal.App.4th 1275 ATTORNEY GENERAL OPINIONS 85 Ops.Cal.Atty.Gen. 95 (2002) Management Resources: U.S. DEPARTMENT OF EDUCATION NONREGULATORY GUIDANCE Public School Choice, January 2009 Unsafe School Choice Option, May 2004 WEB SITES CSBA: http://www.csba.org California Department of Education, Unsafe School Choice Option: http://www.cde.ca.gov/ls/ss/se/usco.asp U.S. Department of Education, No Child Left Behind: http://www.nclb.gov First Reading February 1, 1994 March 7, 2006 June 3, 2014 Second Reading March 1, 1994 March 21, 2006 H:\BP Working File\2014\BP S-5116.1.docx



Subject: Department: Revised Board Policy #S-5148, Child Care and Development, First Reading – Essential #5

Superintendent

Action Requested: The Board is requested to approve Revised Board Policy # S-5148, Child Care and Development at first reading.

Discussion: This policy is being revised as recommended by California School Boards Association and required by districts that operate child care and development services through a contract with CDE. Recommendation is made that the Board of Education approve Revised Board Policy # S-5148, Child Care and Development at first reading.


Prepared By: L. Valdes Department Approval: Smith / Varadarajan

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan H:\BOARD\Agenda Items\BAI 13-14\Jun 3\BAI Rev.Pol.BP S-5148 060314.docx


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Child Care And Development The Governing Board desires to provide child care and development services which meet the developmental needs of children, provide an opportunity for parenting students to receive assistance while continuing their education, and offer a convenient child care alternative for parents/guardians in the community. (cf. 5146 - Married/Pregnant/Parenting Students) (cf. 6164.4 - Identification and Evaluation of Individuals for Special Education) (cf. 6175 - Migrant Education Program) The Superintendent or designee shall work cooperatively with the local child care and development planning council, public and private agencies, parents/guardians, and other community members to assess child care needs in the community, establish program priorities, obtain ongoing feedback on program quality, and inform parents/guardians about child care options. (cf. 1020 - Youth Services) (cf. 1400 - Relations Between Other Governmental Agencies and the Schools) (cf. 1700 - Relations Between Private Industry and the Schools) The Board shall enter into a contract with the California Department of Education (CDE) for the provision of child care and development services by the district. (cf. 3312 - Contracts) The Board shall approve a written philosophical statement, goals, and objectives for the district's child care and development program that reflect the cultural and linguistic characteristics of the families to be served and address the program components specified in 5 CCR 18272-18281 and administrative regulation. (5 CCR 18271) (cf. 0000 - Vision) (cf. 0100 - Philosophy) (cf. 0200 - Goals for the School District) As needed, the Superintendent or designee may identify district facilities that have capacity to provide child care and development services and/or may recommend that the Board enter into an agreement with a public agency or community organization to use community facilities for the purpose of providing such services. (cf. 7110 - Facilities Master Plan) Admissions policies and procedures shall be in writing and available to the public Such policies and procedures shall include criteria designating those children whose needs can be met by the child care center's program and services, the ages of children who will be accepted, program activities, any supplementary services provided, any field trip provisions, any transportation arrangements, food service provisions, and a medical assessment requirement. (5 CCR 18105; 22 CCR 101218) (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 5145.3 - Nondiscrimination/Harassment) The Superintendent or designee shall ensure that subsidized child care is provided to eligible families to the extent that state and/or federal funding is available and shall establish enrollment priorities in accordance with Education Code 8263 and 5 CCR 18106. To the extent possible, child care and development services may be made available during the non-instructional


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school day, before and after normal school hours, during school vacations and intersessions, and on weekends to meet community needs for extended service. These services shall be available to infants and children up to age 13. In addition to priorities When all families eligible for subsidized services have been served, priority for admissions shall be given to district students and children of district employees. (cf. 5111.1 - District Residency) The Superintendent or designee shall ensure that individuals working in child care and development programs have the necessary qualifications and have satisfied all legal requirements. (cf. 1240 - Volunteer Assistance) (cf. 4112.2 - Certification) (cf. 4231 - Staff Development) The Superintendent or designee shall develop and implement an annual plan for annually conduct an evaluation of the district's child care and development services which conforms to in accordance with state requirements. Based on the results of The evaluation report shall be submitted to the Board and the CDE along with an action plan which establishesthe program shall be modified as necessary to goals and objectives for the coming year and addresses any areas identified as needing improvement. (5 CCR 18279-18281) (cf. 0500 - Accountability) Legal Reference: EDUCATION CODE 8200-8499.10 Child Care and Development Services Act, especially: 8200-8209 General provisions for child care and development services 8210-8216 Resource and referral program 8220-8226 Alternative payment program 8230-8233 Migrant child care and development program 8235-8239 California state preschool program 8240-8244 General child care programs 8250-8252 Programs for children with special needs 8263 Eligibility and priorities for subsidized child development services 8263.3 Disenrollment of families due to reduced funding levels 8278.3 Child Care Facilities Revolving Fund 8360-8370 Personnel qualifications 8400-8409 Contracts 8482-8484.6 After-school education and safety program 8484.7-8484.8 21st Century community learning centers 8493-8498 Facilities 8499-8499.7 Local planning councils 17609-17610 Integrated pest management, applicability to child care facilities 49540-49546 Child care food program 49570 National School Lunch program 56244 Staff development funding HEALTH AND SAFETY CODE


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1596.70-1596.895 California Child Day Care Act 1596.90-1597.21 Day care centers 120325-120380 Immunization requirements CODE OF REGULATIONS, TITLE 5 18000-18434 Child care and development programs, especially: 18012-18122 General requirements 18180-18192 Federal and state migrant programs 18210-18213 Severely handicapped program 18220-18231 Alternative payment program 18240-18248 Resource and referral program 18270-18281 Program quality, accountability 18290-18292 Staffing ratios 18295 Waiver of qualifications for site supervisor 18300-18308 Appeals and dispute resolution 80105-80125 Commission on Teacher Credentialing, child care and development permits CODE OF REGULATIONS, TITLE 22 101151-101239.2 General requirements, licensed child care centers, especially: 101151-101163 Licensing and application procedures 101212-101231 Continuing requirements 101237-101239.2 Facilities and equipment UNITED STATES CODE, TITLE 42 1751-1769 School lunch programs 9831-9852 Head Start programs 9858-9858q Child care and development block grant CODE OF FEDERAL REGULATIONS, TITLE 7 210.1-210.31 National School Lunch program CODE OF FEDERAL REGULATIONS, TITLE 45 98.2-98.93 Child care and development fund COURT DECISIONS CBS Inc. v. The Superior Court of Los Angeles County, State Department of Social Services, (2001) 91 Cal.App.4th 892 Management Resources: CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Keeping Children Healthy in California's Child Care Environments: Recommendations to Improve Nutrition and Increase Physical Activity, 2010 Infant/Toddler Learning and Development Program Guidelines, 2006 Program Quality Standards and Standards Based on Exemplary Practice for Center-Based Programs and Family Child Care Home Networks, October 2004 CALIFORNIA DEPARTMENT OF EDUCATION MANAGEMENT BULLETINS 01-06 The Desired Results for Children and Families System, May 31, 2001 12-07 Disenrollment due to Maximum Reimburseable Amount Reduction, July 2012 WEB SITES CSBA: http://www.csba.org California Association for the Education of Young Children: http://www.caeyc.org


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California Child Development Administrators Association: http://www.ccdaa.org California Department of Education, Child Development: http://www.cde.ca.gov/sp/cd California Department of Social Services, Licensing Information: http://ccld.ca.gov/PG492.htm California Head Start Association: http://caheadstart.org California School-Age Consortium: http://calsac.org Commission on Teacher Credentialing: http://www.ctc.ca.gov National Association for the Education of Young Children: http://www.naeyc.org U.S. Department of Education: http://www.ed.gov First Reading February 1, 1994 June 21, 2011 June 3, 2014 Second Reading March 1, 1994 August 16, 2011 Administrative Regulation for Board Policy S-5148 H:\BP Working File\2014\S-5148 060314.docx



Subject: Department: Continued Contract With WestEd to Support Academic Parent Teacher Teams (APTT)


Action Requested: The Board of Education is requested to approve the contract with WestEd.

Discussion: WestEd is a non-profit educational research, development, and service agency, providing evidence-based and field-tested high quality professional development for teachers in New Haven Unified School District (NHUSD). The work will take place from July 2014-June 2015. Academic Parent-Teacher Teams (APTT) This proposal is to continue working with WestEd to support the three elementary schools that will be in year two of implementation, and to phase in implementation of APTT at the remaining four elementary schools. Hillview Crest, Guy Emanuele and Searles will be in year 2 of APTT in 2014-15, and Alvarado elementary, Eastin, Kitayama and Pioneer will begin year 1 implementation. WestEd APTT consulting includes services to build understanding and apply data driven decision making to improve family engagement outreach efforts at NHUSD. It also includes learning how to build a systematic means of increasing student academic learning and performance by increasing parent-teacher collaboration. The approach taken in NHUSD will ensure Common Core State Standards, English Learner Personalization and Equity are at the forefront of teacher professional development while learning to employ the APTT structure, and therefore will be at the forefront of teacher interactions with parents in the teaming process. A copy of the contract is attached.

Financial Summary: $121,300.00 via Race To The Top Grant

Prepared By: Nancy George Department Approval: Arlando Smith


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AGREEMENT FOR SERVICES AS AN INDEPENDENT CONSULTANT

This Agreement delineates the contract between the New Haven School District and WestEd, hereafter referred to as "Consultant," for the 2014-2015 school year. 1. Agreement for Services. New Haven Schools (hereafter "The District") operates as an Independent District and agrees to engage the Consultant for services listed below:

Dates of Services: June 2014 – June 2015

Description of Services: Academic Parent-Teacher Teams (APTT) This proposal includes services to build understanding and apply data driven decision making to improve family engagement outreach efforts at New Haven USD. It also includes learning how to build a systematic means of increasing student academic learning and performance by increasing parent-teacher collaboration. The approach taken in New Haven USD will ensure Common Core State Standards, English Learner Personalization and Equity are at the forefront of teacher professional development while learning to employ the APTT structure, and therefore also they will be at the forefront of teacher interactions with parents in the teaming process. The APTT model is an intentional, systematic means of increasing student academic learning and performance by enhancing the quality of parent-teacher collaboration. APTT was designed using the lessons learned from research and those learned by doing the work. APTT gives purpose, structure, and direction to school leaders and teachers on how to engage families in student learning. By providing parent education and creating a two-way system of regular communication, teachers can ensure that parents have knowledge and understanding of their children’s grade level learning goals, and that parents are engaged in helping their children meet or exceed appropriate standards.

2. Compensation. The District agrees to pay the Consultant for services rendered pursuant to this agreement, $121,300, due and payable as services are completed. All expenses are included in the overall cost. 3. Relationship of Parties. The parties intend that the Consultant, in performing specified services, shall in collaboration with The District act as an independent contractor and shall have control of his/her work and the manner in which it is performed. The Consultant shall be free to contract for similar services to be performed for other employers while he/she is under contract with The District. Consultant is not to be considered an agent or employee of The District and is not entitled to participate in any pension plans, bonus, stock, or similar benefits provided for its employees. 4. Liability. Consultant shall be responsible for performing the work under this Agreement in a safe, skillful, professional manner. All work shall be done at Consultant's risk. 5. Control of Work. Consultant shall, in conjunction with The District, have control of the manner and means of performing this Agreement and shall complete it according to his/her own means and methods of work. 6. Materials Use and Authorization. All original curricular materials provided in conjunction with consultant services are authorized for use by The District only and remain exclusively the intellectual property of the authors.

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7. Right of Cancellation of Service Agreement. It is the right of The District to cancel this service agreement without cause by providing written notice of cancellation to the Consultant within five (5) days of the termination of services. This cancellation may be due to the availability of fiscal resources. This agreement is made this 3rd day of June, 2014 by and between New Haven School District and WestEd. The parties hereby agree to the terms and provisions of this agreement as stated: District Representative: Consultant: Signed by: Signed by: Arlando Smith Printed Name Printed Name Title: Chief Academic Officer EIN No.: 94-3233542


Board Agenda Item

Meeting Date: June 3, 2014

Subject: Contract for Hearing Conservation Associates for 2014-15 – Essential #5 & #6

Department: Division of Teaching and Learning

Action Requested:

The Board of Education is requested to approve the contract for Hearing Conservation Associates for 2014-15.

Discussion:

Hearing Conservation Associates provides annual state mandated hearing screening for the detection and referral of hearing loss that can cause deficits in reading and speech/language skills according to standards set by CEC 49452. Licensed school audiometrists employed by Hearing Conservation Associates will screen students in grades K, 2, 5, and 8 and selected special education students. Maximum days of screening for any school site will not exceed 2 days.

The Board of Education is requested to approve the attached contract.

Financial Summary: Rate of $495.00 per day of screening and $1.20 per student up to 350/400 students, plus .52 cents per mile. Estimated number of screening days based on student enrollment at each school site is 16.

Prepared By: Michelle Concepcion Department Approval: Arlando Smith

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan

H:\Gudal-W\Board\11-12\June 5, 2012\BAI Hearing Contract 060512.doc


Board Agenda Item

Meeting Date: June 3, 2014

Subject: MCT Vision Screening Program for 2014-15 – Essential #5 & #6

Department: Division of Teaching and Learning

Action Requested:

The Board of Education is requested to approve MCT Vision Screening Program for 2014-15.

Discussion:

MCT Vision Screening Program provides annual state mandated vision screenings for the detection and referral of common occurring vision anomalies according to the standards set forth by CEC Section 49452. Students in grades K, 3, 6 as well as selected special education students will receive vision screenings by licensed optometrists employed by MCT Vision Screening Program. Each school site is allocated a certain number of screening days according to projected student enrollment numbers in the grades being screened. We are estimating 4 partial days and 26 full days district wide. The full day fee of $275.00 per day will allow for testing 115 students. There is an additional charge of $3.50 per student in excess of 115 students. The partial day fee of $240.00 will allow for testing up to 74 students. The mileage allowance is $35.00 per day.

Financial Summary: Approximately $9,200.00 26 full days at $ 275.00 per day, 1 partial day at $240.00 and $40.00 per day for mileage.

Prepared By: Michelle Concepcion Department Approval: Arlando Smith

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan

H:\Gudal-W\Board\11-12\June 5, 2012\BAI Vision Screening 060512.doc

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School Facility Conditions Evaluation, Essential #6 Business

Action Requested:

The Board of Education is requested to accept the School Facility Conditions Evaluation report.

Discussion:

As part of the school accountability report card, school districts are required to make specified assessments of school conditions including the safety, cleanliness, and adequacy of school facilities and needed maintenance to ensure good repair. School districts are now required to certify that a facility inspection system has been established to ensure that each of its facilities is maintained in good repair in order to participate in the School Facility Program. Good repair is defined to mean that the facility is maintained in a manner that ensures that it is clean, safe, and functional as determined pursuant to an interim evaluation instrument developed by the Office of Public School Construction [pursuant to Education Code (EC) Section 17002(d)(1)]. This tool is intended to assist school districts in that determination.

Financial Summary: Repairs are funded by General Fund and Bond Funds

Prepared By: Frank Camarda Department Approval: Akur Varadarajan


H:\BOARD AGENDA ITEMS\2013-14\12.0 JUN 03 2014\School Facility Conditions Evaluation.docx

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Approval of Proposal for the Upgrade of Energy Management System at Cesar Chavez Middle School, Essential #6

Business

Action Requested:

The Board of Education is requested to approve the proposal from SYSERCO for upgrade of the energy management system at Cesar Chavez Middle School.

Discussion:

On February 18, 2014, the Board approved a proposal from Syserco for the updated of the district-wide energy management system, in the amount of $151,963. The upgrade at Cesar Chavez Middle School was not included as a part of the scope of work at that time. As part of a site walk-through by staff and Syserco during the district-wide energy management upgrade, it was determined that a global controller upgrade was required at CCMS. The attached proposal is for upgrade of the energy management system at CCMS, in the amount of $6,959.00.

Financial Summary: The total cost of upgrade of the district-wide energy management system is now be $158,922, and will be funded by Bond funds.

Prepared By: Frank Department Approval: Akur Varadarajan



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