agenda mulmur-melancthon fire...
TRANSCRIPT
AGENDA MULMUR-MELANCTHON FIRE BOARD
Monday, February 13, 2017 Fire Hall – 6:00 pm
1. Call to order by Chair
2. Approval of the Agenda
3. Declaration of Pecuniary Interests
4. Approval of Previous Meeting’s Minutes
5. Business Arising From Minutes
6. Correspondence (for information only)
i) Copy of Letter to Orangeville Police Services Board Re: Emergency Services Protocols ii) Correspondence from Melancthon re: 2017 Approved Budget
7. Approval of Accounts & Financial Update
i) Year End Motion for payment of bills for 2016
ii) Approval of Accounts January 01, 2017 – February 08, 2017
iii) Year-to-date versus Actual
8. Chief’s Call Report
9. Health and Safety Issues – none
10. Closed Session pursuant to the Policy to Govern the Proceedings of the Board, Section 8(b) ii) personal matters about an identifiable individual(s), including municipal or local board employees, and approving the past closed meeting minutes.
11. Old/New Business
i) Draft RFP for Fire Dispatch Services
ii) Update on Communications Tower
iii) Discussion on new radios and County Grant funding
iv) Draft Year End Chief’s Report -- on desk
12. Confirming Motion
13. Motion to Adjourn
PAGE
2
6
7
8
9
11
16
Present:
1. Callto order by Secretary
The Secretary called the meeting to order
2. Appointment of
Motion #1-17:Board for 2017
The Secretary turned
Motion #2-17: M¡Melancthon Fire Board.
MINUTESMULMUR-MELANCTHON FIRE BOARD
Monday, January 16,2017Fire Hall- 6:00 pm
Chair Paul Mills from Mulmur TownshipVice Chair James Webster from Melancthon TownshipMember Danen White from Melancthon TownshipMember Earl Hawkins from Mulmur TownshipFire Chief Jim ClaytonSecretary Kerstin Vroom
Absent with Regrets: Deputy Fire Chief Jeff
Guest: Jeff Balicki CD, Spectrum Commu
to the meeting
appointed as Chair of the Mulmur-Melancthon FireGarried.
Mills.
T James Webster be appointed as Vice-Chair of the Mulmur-Garried.
Motion #3-17 THAT Kerstin Vroom be appointed as Secretary of the Mulmur-Melancthon Fire Board. Carried.
3. Approval oftheAgenda
Motion lA-17: Hawkins-White: THAT the agenda be approved as copied and circulated.
Carried.
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Page 2 of 21
4. Declaration of Pecuniary lnterests
Chair Mills stated that if any member had a disclosure of pecuniary interest that they could declare thenature thereof now or at any time during the meeting.
5. Approvalof Previous Meeting's Minutes
Motion #5-17= Webster-White: THAT the minutes of September 12,2016 are approved as copied andcirculated. Garried.
7. Discussion on drafting an RFP for 9ll fire dispatch services with Jeff Balicki GD,Spectrum Gommunications
Fire Chief Clayton outlined a flowchart of what the Mulmur-Melancthon Fire Department (MMFD) needsfor effec'tive 911 fire dispatch service. Jeff Balicki suggested an additional benchmark be included thatthe Station Chief will close the callwhen allvehicles are operational again. The radio equipment thatthedepartment currently has will still require a telephone tone out or someone from the department will needto call back to dispatch by cell phone. lf the County implements Wide lnteroperable Systemthat was discussed at the recent All Chiefs meeting, thencommunication.
would be able to do full dispatch
Direction Give to Secretary to prepare a drafr RFPfor9
6. Business Arising From Minutes- Plowing of arena by Mulmuds Department
The Board was advised that Mulmur plows to plow out the arenaffire departmentparking lot as road maintenance was theirfirst be too high and plows would need totraverse on the wrong side of the advised that the current contract plow wasdoing a good job and that theythe Arena) to clean out closer
personnelto use the snow blower (co-owned with
Update Tower
Jeff Balicki told the was all installed on the Whitfield Tower and they were justdoing testing to interference. lf the testing proved successful, then the systemwould be finalized
Jeff Balicki CD, left the
8. Correspondence (for information only)
i) Firefighteds Insurance Plan
9. Approvalof Accounts & Financial Update
i) Approval of Accounts (Sept 08 to Dec 31, 2016)
Page 2 of 4
Page 3 of 21
Motion #6-17: White - Webster: THAT the accounts in the amount of $46,008.66 (September 08 2016to December 31 2016) be paid. Carried.
ii) Report from Treasurer Heather Boston re: Stabilizing the Operating Levy
The Board reviewed the report and requested a chart with past averages of surplus and deficits prior toconsidering approvalof an Operating Levy Stabilization Account.
iii) Report from Treasurer Heather Boston and 2017 Draft Budget #2
Motion #7-17: Webster - White: THAT the budget be approved as amended AND FURTHER THATsubject to the audit for 2016, be it resolved that any surplus or deficit of operating funds be allocated tothe operating or defÌcit account in the 2017 budget.
Carried.
10. Chiefs GallReport
I l. Health and Safety lssues - none
12. Old/NewBusiness
i) Update on AllChiefs meeting 2016 County wide radios
Fire Chief Clayton will contact the CoungBoard meeting.
an update and bring it back to the next
ii) FirePro2
Fire Chief Clayton advised he does all his paperwork manually and that thissofrware is notably improved Fire Department had years ago. The Board notedthat they may consider future budget.
i¡¡) during SnowStorm -January 4,2017
The Board discussed caused the opening of the Fire Hall to travelers on January 04,2017without the approval of ou Management & Communications Coordinator. Fire Chief Claytonadvised the Board that heto be opened.
a callfrom Orangeville dispatch that the OPP had requested the hall
Direction was given to the Secretary to prcpa¡e a letter to the Orangeville Police Serybes Bo ard regardingthe corect protoæls for opening Emergency and/or Warming She/fers and to forwañ a copy to theCounty Warden for comments priorto sending it out.
13. Gonfirming Motion
Motion #8-17= Webster-Hawkins: THAT be it resolved that all actions of the Members and Officers ofthe Mulmur/Melancthon Fire Board of Management, with respect to every matter addressed and/or
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Page 4 of 21
adopted by the Board on the above date are hereby adopted, ratified and confirmed; and each motion,resolution and other actions taken by the Board Members and Officers at the meeting held on the abovedate are hereby adopted, ratified and confirmed. Carried.
14. Motion to Adjourn
Motion #9-17: Hawkins-Webster: THAT we do now adjourn at 7:50 pm to meet again at the call of theChair. Carried.
Approved by:
Chair
Page 4 of4
Page 5 of 21
January 23,2017
Orangeville Police Services Board
390 C Line
Orangeville, ON
LgW 328
Dear Chair and Board Members
RE: EMERGENCY SERVICES PROTOCOLS
It has come to our attentíon that on Wednesday, January 4,2OI7 on two separate occasions, OrangevilleDispatch contacted the Mulmur-Melancthon Fire Department to request the opening of the Arena totravellers stranded on County Road 124 due to severe weather. The Arena was opened as requested inthe afternoon; however, no stranded travellers showed up. The Arena was subsquently closed. Whenthe second request came in around 6:00 pm, the Fire Department opened the Fire Hall for 18 people.
Pursuant to the Emergency Response Plan, the protocol for opening any warming and/or emergencyshelter requires the approval of Dufferin County's Director of Community Services. The primary point ofcontact for any activation of the emergency response plan is the Community Emergency ManagementCoordinator (CEMC). The CEMC will then coordinate with the municipal, County and Red Cross assetsrequired to staff and operate the required facility.
As you may be aware, the opening of these shelters is a timely and costly endeavor which entails as wellpotential liability concerns for all involved. By following the procedures outlined in the emergencyresponse plan, we can ensure a coordinated, sustainable and efficient response to these unusualoccurrences.
We appreciate that your dispatch operators are often multitasking to ensure an exceptional level of publicsafety across many jursidictions and with many agencies. To help alleviate concerns with future responses,we respectfully suggest a staff training session with the CEMC to review the details and protocols of theemergency plan.
Regards,wPaul Mills /Chair Mulmur-Melancthon Fire Board
cc. County of Dufferin Community Emergency Management CoordinatorTownship of MelancthonTownship of Mulmur
Mulmur-Melancthon Fire Board c/o 75807O 2nd Line East Mulmur ON L9V OG8 p 7OS 466 334I
Page 6 of 21
Kerstin Vroom
Subiect:Attachments:
FW: MMFD APPROVED BUDGET
Passing of Budget.pdf; Approved 2017 Budget MMFD.pdf
From: Denise Holmes [mailto:[email protected]]Sent: Thursday, February 09,2077 2:74PMTo: Kerstin Vroom <kvroom@mulm ur.ca>Cc: Heather Boston <[email protected]>Subject: FW: MMFD APPROVED BUDGET
Hi Kerstin,
The approved budget was presented at the Council meeting on February 2, 2017 and Council directed ourTreasurer to include the amounts in our 2017 Budget.
Should you have any questions, please don't hesitate to contact me.
Thank you.
Denise
Deníse B. Holmes, AMCTCAO/ClerlC Township of Meldncthon579-925-5525 Ext. 707
1
Page 7 of 21
2016 12 31 8 0 9759
Vendor
Number Name
Mulmur-Melancthon Fire Departm
Accounts PayablePosted lnvoice List
Vendor 000000 Through 999999
lnvoice Entry Date 0110112017 lo 0810212017
08t02t2017 9:354M
Ilnvolce
Number
lnvoice
DescCheque
Date Status
Cheque
Number Amount
00001 3
000026
000029
000030
0003 1 0
009073
090441
090454
090883
090994
091 1 50
FLUENT INFORMATION MANA 21 17 2017 WHOS RESPONDING 11/0112017 Paid
02-1094-5120 2017 WHOS RESpONDTNG
DUFFERIN APPAREL & PROMI '1 16555 20 TOQUES 31/0112017 PAid
02-1094-5115 20 TOQUES
ARLINGTON TIRE & REPAIR 17-01-001 ARGO TIRES & VALVES 3110112017 Paid
02-1094-5113 ARGO TIRES & VALVES
OMFPOA: C/O MISSISSAUGA lJan 2017 2017 OMFPOA MEMBERSHIP 311O112017 Paid
02.1094-5119 2017 OMFPOAMEMBERSHIP
BERRN CONSULTING LTD. 20170007 DEFIB PADS 3110112017 Paid
02-1094-5143 DEFTBPADS
BELL MOBILITY Jan 13 2017 CELL PHONE/INTERNET: JAN 201 31/0112017 Paid
02-1094-5120 CELL PHONE/INTERNET: JAN 2017
TOWNSHIP OF MULMUR 637320 ST ONGE ARGO TIRES 3110112017 Paid
02-1094.5113 ST ONGE ARGO TIRES
TD CANADA TRUST AUTO DEI Jan 2017 JAN EFT S/C 3110112017 Paid
02-1094-5146 JAN EFT S/C
SPARLINGS PROPANE CO. 1T88725061469653 PROPANE 31/0112017 Paid
02-1094-5124 PROPANE
TELIZON lNC. 035005201701 13 ACCT #35005 - JAN 2017 31/0112017 Paid
02-1094-5120 ACCT#35005 - JAN 2017
LIONEL CHENETTE'S CREATI( 315682 REFLECTIVE ORNG - SCBAS 3110112017 Paid
02-1094-5110 REFLECTIVE ORNG - SCBAS
000378
1 ,1 30.00
000384
247.47
000380
237.30
000386
150.00
000382
444.20
000381
599.03
000064
948.40
000062
37.10
000387
1,537.00
000388
109.14
000385
67.80
1 ,1 30.00
247.47
237.30
15000
444.20
599.03
948 40
37.10
1,537.00
109.14
67.80
Total PaidTotal Open
Total lnvoices
5,507.440.00
5,507.44
January PayroJ-l '. ç2, 311 . 4 3
TOTAL A/P: $7, B1B. B7
Page 1
Page 8 of 21
APPROVED
20L6 FINAT oÁ
Revenue 2016 ACTUAT 2016 BUDGET Variance 2017 BUDGET Share02-1094-4000 MM FIRE-CALL REVENUE s 8.034 S s,ooo s 3,03402-7094-4020 MM FIRE.OTHER REVENUE 5 1,244 s 5 7,244J2-rO94-4030 MM FIRE.INTEREST EARNED s 42O s s 420 sJ2-\094-4130 FIRE-OP REV MELANCTHON s 43,439 s
s
40,3023,136ERATING SURPLUS MELANCTHON
s 0 48,265 2337%
)2-1094-4230 MM FIRE-OP REV MULMUR 5 r64,7rs s
s
r52,902OPERATING SURPLUS MULMUR
s 0 S 158,793 76.69%
79.74%02-1094-3001 MMFIRE-PRYR'SOPERATINGSURPLUS S (16,950} S (14,95C I S {2.000)
Totøl Operctinq Revenue s 200,902 s 798.2(M s 207,0s8
Expenses
02-1094-5100 MM FIRE MANAGEMENT SALARIES S 28,208 S 29.274 S1.066 s
ss
29,s9327,OOO Boardl2-1094-5101 MM FIRE PRACTICE WAGES 5 zs,tzt s 33,000 5 7,273
J2-7094-5IO2 MM FIRE SITE WAGES S 16,415 S 23,ooo S6,s8sl2-1094-5103 MM FIRË COLLEGE TRAINING WAGES 5 tt,ttt S s,ooo (S6,117) s 6,000l2-1094-5104 MM FIRE EMPLOYER HEALTH TAX S 840 S 1,ooo S16o S r,ooo)2-1094-5105 MM FIRE WORKERS COMPENSATION S s,s3o S s,ooo (Ssao¡ 5 6,000
02-1094-5109 MM FIRE SECRETARIAL DUTIES S z,ooo S z,ooo So S 2,ooo02-1094-5110 MM FIRE SELF CONT BREATH APP (SCBA'S) S o,szs 5 ¡,ooo {s3,32s) S 3.ooo02-1094-5111 MM FIRE EQUIPMENT PURCHASES s 73 s (Szr¡ s02-7094-5712 MM FIRE VEHICLE FUEL 5 2,247 S s,zoo s1,4s9 3,700
14000
6,000
4,000
s
s
s
per Board
per Board
02-1094-5113 MM FIRE VEHICLE REPAIRS/MAINTENANCE s 10,404 5 16,000 Ss,s9602-7094-5174 MM FIRE BLDGS & GROUNDS MAINTENANCE 5 7,zrr S 3.600 1s3.6111l2-1094-5115 MM PURCHASE MATERIALS/SUPPLIES S s,zrg S 2,soo (s2,71e))2-IO94-5116 I\4M FIRE RADIO MAINTENANCE S 2.934 S z,roo (s834) s
ss
ss
s
3,000rate
6,250 increases
4,000
27517,000
Board
)2-7094-5117 MM FIRË HEAT & HYDRO S 6.807 S ¿,soo (S2,oo7)
l2-1094-5118 MM FIRE DEPT COURSES S s,rsg 5 ¡,ooo (s13e)
02-1094-5119 MM FIRE ASSOCIATION FEES s 270 S soo S3o02-1094-5I20 MM FIRE COMMUNICATIONS S 16,648 S 13,soo (53,148)02-1094-5727 MM FIRE MISC (AWARDS) S s¿o S r,ooo 54s402-7094-s722 MM FIRE TREASURERS EXPENSE s 10,000 S 1o,ooo So S 1o,oooi2-7094-5123 MM FIRE PREVENTION/INSPECTIONS s 440 S 1.ooo Ss60 s
s
1,000
3,500 Board)2-7094-5724 MM FIRE PROPANË s 2,266 S s,ooo 52,734)2-7094-5!23 MM FIRE AUDIT S z,qoq 5 2,4OO (s4)
l2-1094-5130 IVIM FIRE ASSET MANAGEMENT S r,ooo s 1,000 So s 1,000
02-7094-5134 MM FIRE INSURANCE S 26,776 S 21.630 (ss,086) 5 zt,oooadded newfam¡ly coverage
02-7094-5740 MM FIRE TRAVEL S 1.796 S soo (51,2s6) S soo02-7094-5147 MM FIRE MEALS & ENTERTAINMENT S srs 5 soo (s13) s 50002-7094-5742 MM FIRE OFFICE/COMPUTER SUPPLIES s 2,430 S 1,ooo (51,430) S r,soox2-1094-5143 MM FIRE MEDICAL SUPPLIES S 403 $ soo Sgt S ooo)2-to94-5144 MM FIRE EQUIP REPAIRS & MAINTENANCE S r:¿ 5 z,eoo 52,466 s 2,600)2-7094-5746 MM FIRE BANK CHARGES 5 434 s 300 1s134) S ¿¿ol2-1094-5150 MM FIRE IT SUPPORT s 38s s (s38sl 5
Totøl Operut¡ng Expenses ; 200,576 5 798,204 S (2,372) s 207,058 4%
O peratìng Surplus (defi cit) 327 s
T:\C - COUNCIL - COMMITTEES - BOARDS\C06- BOARDS\MUL MEL FIRE EOARD\BUDGET.FINANCIAL\20L7\20I7 Budget MM Fire.xtsPage 9 of 21
CAPITAL BUDGET
CAPITAL REVENUE 2016 ACTUAT 2016 BUDGET 2017 BUDGET
02-1094-4140 MM FIRE-CAP REVENUE MELANCTHON 5 4s,ooo s 4s,000 S 47,sooi2-7094-4240 MM FIRE-CAP REVENUE MULMUR S 4s,ooo s 4s,000 S 47,sooJ2-7094-4070 VIM FIRE.DONATIONS S 4613 s02-1094-4300 MM FIRE.TSFR FROM CAPITAL RESERVES 5 32,027 5 26,372 S 26,372
Totol Cap¡tal Revenue S t26,633 s 776,372 s 727.372
CAPITAL EXPENSES
o2-IO94-5728 MM FIRE CAPITAL PURCHASES (TSFR IN FROM s 36.633 S 26,372 5 26,37202-1094-5300 MM FIRE TSF TO CAPITAL RESERVES S 9o.ooo S 9o,ooo S ss.ooo
$ 126,533 S L16,372 S t2t,g72 4%
Ca pitøl Surplus (defÍcit) s 5 5
T:\C - COUNCIL - COMMITTEES - BOARDS\C06- BOARDS\MUL MEL FtRE BOARD\BUDGET.F|NANC|AL\ZOI7\2}I7 Budget MM F¡re.xlsPage 10 of 21
Comment
We responded to a chimneyflre that was in attic
responded to a on
We responded to female VSA
We responded to a multipleaccident with many patents
We responded to MVC uponarrival our services were not
reouiredWe responded to male have
difücultv breathinoto a found with
We were responding to MVCand our service wère not
reouiredWe responded to aand car accident upon arrivalwe found our services were
notWhen we arr¡ved our services
were not required
We responded to a CO callupon arr¡val we found
problems with the wood stove
We were responding to MVCand our services were not
requiredWe were responding to IvlVC
and our service were notreou¡red
We responded to a motorcycleand car accident upon arrival
both vehicles had left
responded to theHoneywood Arena for and
We responded to a structurefire to supply mutual aid
we responded to Singhaptonfot a stand bv
We supplied Mutual Aid for astructure f¡re
our servrces were
We responded to a alarmmâlfuncf¡on
MTObillable
$1,236
$1.236
$0
$0
$0
$0
$o
$0
TotalLoss(Fire)
$0.00
Number ofAppratus on
Scene
PumperTanker 43
Squad 44
Rescue42
Rescue 42Tanker 43
Rescue 42
Rescue 42
Squad 44
Rescue 42Squad 44
Car 1
Rescue 42
Rescue 42
Rescue 42 Squad44
Squad 44
Squad 44
Squad 44
Pumper 41Tanker 43
Pumper 41Rescue 42
Tanker 43
Rescue 42
Cet 42
Number ofFirefighter
s
I
8
Þ
7
5
ó
10
4
11
7
I
7
5
11
10
6
J
5
Command
414 Jeff Clayton
405 J¡m Clayton
407 Jon Reid
405 Jim Clayton
405 J¡m Clayton
405 Jim Clayton
407 Jon Reid
414 Jeff Clayton
405 Jim Clayton
405 Jim Clayton
401 DanaPrentice
405 Jim Clayton
41 0 BrendonBogers
405 J¡m Clayton
401 DanaPrentice
405 Jin Clayton
401 DanaPrent¡ce
414 Jeff Clayton
405 J¡m Clayton
414 Jeff Clayton
Back ¡n
Service
18:20
17:50
16:50
15:35
9:31
23:55
21:03
10:01
9:06
14:01
18:44
15:21
13:49
18:01
12:OO
19:10
5:15
19:30
12:35
10:21
Time onScene
17:14
16:35
16:16
14:10
923
23:45
20:13
9:49
9:03
13:54
17:36
15:15
13:32
18:01
11:30
17:40
12:03
15:27
12:35
10:15
ResponseTime
17:09
16:30
16:09
14 02
9:20
23:42
20:06
9:44
8:49
13:49
17:34
14:59
13:28
17:57
'11:30
17:29
11:50
15:13
12:22
9:58
DispatchTime
16:57
16:19
1 6:06
14.02
9:08
23:33
20:05
9:34
8:47
13:40
17:18
14:53
I 3:16
t/ co
11:2'l
17:23
1 1:37
15:00
12:17
9:56
lntersect¡on
Cty Rd. 21
Cty Rd 124
4th Line
Cty Rd 124
Cty Rd. 124
2nd Line West
Dell St.
Cty Rd.21
River Rd.
2nd L¡ne East
Cty Rd.21
Airport Rd.
Airport Rd.
Cty Rd. 124
Cty Rd 21
Cty Rd 42
Cty Rd 124
1st L¡ne East
2nd Line East
3rd Line
Type of Call
Fire
MVC
Medical VSA
MVC
MVC
Med¡cal
Medical
MVC
MVC
Medical
Smoke Alarm / CO
MVC
MVC
MVC
Alarm
Mutual AidClearuiew
Mutual AidClearviewMutual AidShelburne
Medical
Alarm
Call lD
MULr61231
MELl 61 230
MÊL1612208
MELl 61 22OA
MELl 61 21 3
MU11612128
MUL161212A
MUL161 127
MUL161 124
MUL161 120
MUL161 101
MUL161O27B
MUL161O27A
MEL'161 007
MU1161007
MUL161002
MUL160918
MUL160915C
MU11609158
MULl 6091 5A
Township
Mulmur
Melancthon
Melancthon
Melancthon
Melancthon
Mulmur
Mulmur
Mulmur
Mulmur
Mulmur
Mulmur
Mulmur
Mulmur
Melancthon
Mulmur
Mulmut
Mulmur
Mulmur
Mulmur
Mulmur
MULMUR/MELANCTHON FIRE DEPARTMENT RESPONSE
Page 1 ofsPage 11 of 21
We responded to a femalewith shortness of breath
a call to respondto a Medical call on the 4th
Line 1 Female was
We received a call to respondto a MVC on River Road for amotor cycle off the road and hit
the guard rail.
We received a câll toinvestigate a f¡re burn
complaint, upon anival theowner was putt¡ng the f¡re out.
We received a request tostand-by at the Shelburne Fire
Hall dur¡ng the Her¡tageParade wh¡le Shelburne Fire
responded to a fire call.
We received a call to respondto a Alarm Call on Airport
Road, the alarm system wascâuslng the problems and
require servicing.
We receìved a call to respondto a Med¡cal call on the 1sth
for a male have a heart attack,he was transported to hospital.
We received a call to respondto a MVC on R¡ver Road for amotor cycle into the guardrail 1
male transported to hospitial.
We received a call to respondto a MVC on the 2nd Line,while responding to call a
Firefighter câme across a c¿lrrolled over.
We received a call to respondto a Medical Call on the 2nd
Line for a male having aseizure.
We rece¡ved a call to respondto a MVC on County Rd. 124,
a dump truck was hit by a SUVand was on its side.
We received a call to respondto a house trailer on flre Call
on the 4th Line due tomanpower command called
Rosemont Fire for mutual aid.
$6r I
$61 8
$61 8
$1,236
Rescuer 42
Rescue 42
Car 41
Car 42
Squad 44
Tanker 43Squad 44
Rescue 42
Rescue 42
Rescue 42Squad 44
Rescue 42
Rescue 42Squad 44
Cal 42
7
o
9
1
3
6
5
5
7
2
o
2
41 0 BrendonBooers
405 Jim Clayton
405 Jim Clayton
414 Jeff Clayton
414 Jeff Clayton
405 Jim Clayton
405 Jim Clayton
414 Jeff Clayton
405 Jim Clayton
410 BrendonBogers
405 Jim Clayton
414 Jeff Clayton
18:29
1:10
'15:57
10:45
15:48
1:48
2:35
10:31
14:32
16.42
23:52
18:16
1:05
15:55
1O:37
14:OO
5:16
1:40
l:55
9:58
14:19
15.52
21:57
'1 8:10
1:02
15:55
1O:26
14:00
16:59
1:50
9:50
14:18
15:45
21:45
'18:01
0:57
'15:55
10:26
14:00
'16:50
1.41
1:50
9:42
14:08
15:35
21:37
1sth Side Rd.
4th L¡ne
River Road &15 Sideroad
Cty Rd. 21
ShelburneF¡re Hall
Airport Rd.
1sth Side Rd.
Centre Road& 20 Sideroad
River Road &20 Sideroad
2nd Line West
Cty Rd 124 &15 S¡deroad
4th Line
Med¡cal
Medical
fvMc
Open Air BurnComplaint
Mutual AidShelburne
Smoke Alarm / CO
Medical
MVC
fVIVC
Medical
MVC
Fire
M8116091 1
MUL 16-08-20
MUL 16-08-20
MUL 16-08-10
MEL 16-08-00
MUL 16-08-02
MEL 16-07-31
MUL 16-07-31
MUL 16-07-23
MUL 16-07-18
MEL 16-07-1 1
MUL 16-07-02
Melancthon
Mulmur
Mulmur
Mulmur
Melancthon
Mulmur
Melancthon
Mulmur
Mulmur
Mulmur
Melancthon
Mulmur
MULMUR/MELANCTHON FIRE DEPARTMENT RESPONSE
Page 2 of 5Page 12 of 21
We received a call to respondto a Med¡cal Call on the 4th
L¡ne, for male having difficultybreathino
We received a call to respondto a on the 2nd Line for a
orooane leak.We rece¡ved a call to respond
to a Medical Call on the sthL¡ne for a male pinned by a
back hôeWe received a call to respondto Horning Mills for an alarrn
activation
We received a call to respondto a Medical Call on the
lvlulmuriMelancthon Town Linea woman fell off her horse.
we rece¡ved a call to respondto a grass fire on 2nd Line
East upon arrival we found asmall fire and eltinguished it
du¡cklv
We received a call to respondto a vehicle into the guard rail
on County Road 21
We received a call to respondto a shed f¡re across from the
fire hall, a garage was fullyinvolved upon arr¡val we hadMutual Aid from Shelburne
Fire
We received a call to respondto a Medical Assist, with
ambulance on the 4th l¡ne
We received a call to respondfor small grass f¡re it hadstarted from a discarded
cioarette
We rece¡ved a call to respondto a grass fire on County Rd.
124 ltwas a small fire thatstarted from a camp fire.
We received a call to respondto a VSA on the Mulmur/Tos
TÕwn Line
We rece¡ved a callto respondfor Mutual Aid w¡th Shelbumebut we were canceled before
we let the hall
We received a call to respondto CO activation with no
symptoms on the 2nd Line W
$61 I
Pumper 41
Rescue 42
Tanker 43Squad 44
Rescue 42Squad 44
Squad 44
Rescue 4244
Squad
Rescue 42Tanker 43
Rescue 42Squad 44
Tanker 43Squad44
Car 42
Pumper 41Rescue 42Tanker 434
Pumper 41
Rescue 42
Pumper 41Rescue 42
Rescue 42
4
b
6
10
10
14
11
13
7
10
14
l3
8
5
407 Jon Reid
409 DrywThompson
409 DrywThompson
405 Jim Clayton
414 Jeff Clayton
421 DaveHorner
405 Jim Clayton
405 Jim Clayton
414 Jeff Clayton
405 J¡m Clayton
405 Jim Clayton
405 Jim Clayton
405 J¡n Clayton
404 Dave Clarke
12:38
12:45
12:45
18:30
I l:39
12:25
1:05
10:30
18:35
1'l:07
17:35
20:06
O:OO
1:05
12:25
12:15
12:15
17:45
11:28
1 1:47
12:46
3:57
1O:20
to_cÕ
19:43
O:00
12:23
12:14
12:Os
12:Os
17:42
11:23
11:40
12:44
3:55
'1 8:l I
1O:12
tþ:cJ
lo.?o
0:00
12:22
11 57
12:O5
12:05
17:42
11:20
'11:32
12:42
3:46
18:1 8
9:58
16:48
19:35
14:47
12:11
4th Line
2nd L¡ne West
sth Line
Main St.
Mulmur MelTown Line
2nd Line East
Cty Rd 21 &Centre Road
Cty Rd 21
4th L¡ne
sth Line
Cty 124
Mulmur TosTown Line
4th L¡ne
2nd L¡ne West
Medical
Misc. Fire Call
Med¡câl
Alarm
Medical
F¡re Grass / Bush
MVC
Fire
Medical
Fire Grass / Bush
F¡re Grass / Bush
Medical VSA
Mutual AidShelburne
Smoke Alarm / CO
MEL 16-06-13
MUL 16-06-06
MUL 16-06-01
MEL 16-05-31
MUL r6-05-23
MUL'16-05-21
MUL 16-05-17
MUL 16-05-14
MEL 16-05-13
MUL 16-04-30
MEL 16-04-20
MUL 16-04-19
MUL 16-04-18
MUL 16-04-03
Melancthon
Mulmur
Mulmur
Melancthon
Mulmur
Mulmur
Mulmur
Mulmur
Melancthon
Mulmur
Melancthon
Mulmur
Mulmur
Mulmur
MULMUR/MELANCTHON FIRE DEPARTMENT RESPONSE
Page 3 of 5Page 13 of 21
We received a call to respondto House Fire w¡th a 94 yearold male inside, upon arrival
we found the owner had seenblack smoke coming out of the
chimney and thought housewas on fire.
We received a call to respondto a CO call Mulmur/ Nott
Town LineWe received a call to respondto Wires Down sth Line E & 30
Side Rd.
We received a call for a treethat had fallen on a house onCounty Rd. 21, upon arrival wefound a small tree had fallen
on the house no damage done
We rece¡ved a call to respondto CO activation with no
symptoms on the 2nd Line E ,
activation was cased by powerfa¡lure
We received a call to respondto Wires Down on 7th Line
We received a call to respondto W¡res Down on River Rd.
near Prince of Wales
We responded to a barn fireon the 1st Line E and requiredMutual Aid front Rosemont &
Shelburne Fire Dept.
We received a call to respondto Smoke Alarm on the 3rd,
checked CO levels they wereat 0, Equipment malfunction
We received a call to respondto Smoke Alarm on the 3ndLine E Owner adv¡sed thatsmoke from wood stove
activated alarm
We received a call to respondto Smoke Alarm on the 3rdLine E Owner advised that
they had been work¡ng on thesystem earl¡er in the day
We received a call to respondto a MVC on Airport Rd. we
had one patient andcomoleted traffic control
$1,236
$60,000
Pumper 41Rescue 42Tanker 43Squad 44
Pumper 41
Squad 44
Pumper 41
Squad 44
Pumper 41
Pumper 41
Squad 44
Pumper 41Tanker 43Squad 44
Pumper 41
Squad 44
Squad 44
Pumper 41Tanker 43Squad 44
Pumper 41Squad 44
11
6
5
5
5
13
7
12
7
11
405 Jim Clayton
405 J¡m Clayton
405 Jim Clayton
420 Jeff Merkley
421 DaveHorner
421 DaveHorner
421 DaveHorner
405 J¡m Clayton
405 J¡m Clayton
417 Tony White
421 DaveHorner
421 DaveHorner
16:06
13:59
l0:30
'lO:25
10:15
18:25
20:30
13:22
7:40
2:14
19:29
3:52
I 5:34
I 3:18
10:18
10:03
9:40
18:02
17:51
9:08
7:oo
2:02
19:00
3:10
15:25
13:1 1
1O:12
9:48
9:33
17:41
17:41
9:03
6:55
1:52
18:56
3:04
15:25
13:1 1
1O:12
9:48
9:32
l7:30
17:40
8:55
6:47
1:42
18:48
2:51
4th Line
Mulmur NottTown Line
5th Side Rd
Clt 21
2nd Line East
7th L¡ne
River Rd.
1st Line E
3rd Line
3rd Line
2nd L¡ne East
Cty Rd 18 &21
Fire
Smoke Alarm / CO
Misc. Fire Call
Misc. Fire Call
Smoke Alarm i CO
Misc. F¡re Call
M¡sc. Fire Call
Barn F¡re
Smoke Alarm / CO
Smoke Alarm / CO
Smoke Alarm / CO
NIVC
MEL 16-03-25
MUL l5-30-25D
MUL 16-03-25C
MUL 16-03-2sB
MUL 16-03-25A
MUL 16-03-24A
MUL 16-03-248
MUL 16-03-22
MEL 16-03-08
MUL16-03-03
MUL 16-02-26
MUL 16-02-09
Melancthon
Mulmur
Mulmur
Mulmur
Mulmur
Mulmur
Mulmur
Mulmur
Melancthon
Mulmur
Mulmur
Mulmur
MULMUR/MELANCTHON FIRE DEPARTMENT RESPONSE
Page 4 of 5Page 14 of 21
a A¡d cailfor Dundalk F¡re with a tanker
We received a call to respondfor male VSA on County Rd.
21
We received a call to respondto a MVC on County Rd 124we had white out cond¡tionsbut the accident was minor
We rece¡ved a call to respondfor male VSA on the 20th
Side RdWe responded to a lvlvc onAirport Rd. but were turnedback as no-services were
needèdA¡d
for Shelburne Fire Departmentbut our services were not
less 2015 uncollectable call -
no insurance, driver moved
$1,8s4
$0
$9,270
N/A
Pumper 41Tanker 43
Rescue 42
Pumper 41Rescue 42Squad 44
Rescue 42
N/A
43
6
7
10
I
414 Jeff Clayton
414 Jeff Clayton
401 DanaPrentice
405 Jim Clayton
409 DrywThompson
421 DaveHorner
13:16
14:14
11:17
'18:30
22:17
21:47
1O:49
13:25
1O:20
17:56
21:57
21:31
10:35
13:18
l0:15
17:47
21:50
21:25
1O:27
13:l 5
10:03
17:47
21:48
21:18
8th Line
Cit 21
Cty Rd 124&21
20 Side rd.
Airport Rd.
Mutual Aid Dundalk
Med¡câl VSA
MVC
Medical VSA
MVC
Mutual AÌdShelburne
MEL 16-02-07
MUL 16-02-03
MEL 16-01-29
MEL l6-01-18
MUL 16-01-13
MEL 16-01-12
Total Calls 64Mulmur 41Melancthon 16
Mutual A¡d 7
Melancthon
Mulmur
Melancthon
Melancthon
Mulmur
Melancthon
includesmutual aid
M U LM U R/III ELANCTHON FI RE DEPARTM ENT RESPONSE
Page 5 of 5Page 15 of 21
\\\\ l{ \llll \\( I tt/)
)Ël'^\'
rrl
l"ltit t)l.t"l
SEALEDreceived at themailUNT|L 2:00 p.m.,
Request for Proposal No. MMF re D¡spatch Services
"RFP MMFD-17-01 Fire Dispatch Services" will beOffices, 758070 2nd Line East, Mulmur, ON, LgV 0G8 or by
RFP MMFD-17-01 Fire Dispatch Services Page 1 of 6
Page 16 of 21
1.0 INTRODUCTION
The Mulmur-Melancthon Fire Department is a Rural Volunteer Fire Department operating out of thehamlet of Honeywood in Mulmur, Ontario servicing approximately 800 households withapproximately 23 active volunteer fire fighters.
The Mulmur-Melancthon Fire Department currently has NO internet connectivity to its radio system;telephone tone out capabilities ONLY at this time. ln the event that the communication systemchanges; the successful proponent will be responsible for upgrading their system as required at nocost to the Mulmur-Melancthon Fire Department.
2.0 SUMMARY OF THE REQUIREMENTS
The following section outlines the minimum requirement for provision of Fire CommunicationsSeruices:
1. Seruices shall operate from one Primary Center and be 24 hours per day,365 days per year.
2. The successful proponent shall demonstrateremote backup site capable of replacing the pri
place a fully operational
recovery plan shall be in place for thepossible.
ishing primary site as soon as
3. Proponents shall identiñ7 the standardsor other references.
ch citing the applicable NFPA
4. The successful proponent shall follow out in Schedule A - Flowchaft5. All transmissions to be
(7) years.nd be available for a minimum of seven
6. The successful a implementation plan that demonstrates theappropriate steps that and initiate this seruice, All costs to implementseruice to be incl
7. The successfulthe request for
that they are able to meet all requirements ofa to be operational a maximum of 90 days from date of
commencement8. In the event of a a contingency staffing plan shall be in place9. The successful ll be required to enter into a 2 year contract for services with
I agreement of rates and terms by both pafties.yearly extensions upon10. None of the communications work as outline in this document may be subcontracted,11. The successful proponent shall act as the Public Service Answering Bureau for the contracted
fire seruices.12. The successful proponent using, NFPA 1221 Standard for the Installation, Maintenance and
Use of Emergenry Seruices Communications Systems, 2013 edition, as a guide shall indicatewhich afticles that the proponent complies with, and any deviations. Reference may also bemade to the Office of the Ontario Fire Marshal Public Safety Guidelines PFSG 04-64-12, PFSG04-64A-12 and PFSG 04-65-03.
13. The successful proponent shall provide a Copy of Certificate of Insurance.14. The successful proponent shall provide quafterly reports to all seruices under this contract.15. Additional work may include contacting support agencies.
site in the ofafailure.Adisaster
RFP MMFD-17-0L Fire Dispatch Services Page 2 of 6
Page 17 of 21
3.0 PROPOSAL REQUTREMENTS
The Proposal shall include the following:
1' Written description of the services to be provided, demonstrating a clear understanding ofthe requirements of the Contract.
2. Written breakdown of pricing, not including taxes including a year-by-year rate for theterm of the agreement.
3, Description of the Primary site and the back-up location.4. A detailed description of the communications system, complete with a breakdown of equipment
available at each site including make, model and date of installation,5. A description of back-up power source.6. General description of personnel assigned to dispatch complete with experience and training that
is to be provided.7. A minimum of 3 references complete with names
provider is providing a similar service.L A copy of the proponent's Disaster Recovery
Implementation Plan.9, Proposals shall include a copy of the standard dis as the proposed contract.10. Proposals must be legible and written, ink. ls written in pencil will
not be considered. Any erasures or ls must be initialed or otherwiseacknowledged or explained by the Proponent.
11. Proposals that are incomplete, n additions not called for, erasures,alterations or irregularities of any kind informal.
L2. By submission of a clear and detailed Proponent may amend or withdraw itsproposal prior to the closing closing time, all proposals become irrevocable
Proponent agrees that should its proposal be
of persons for whom the seruice
ngency Staffing Plan Seruice
a Contract with the Mulmur-Melancthon Fire
bm cannot be accepted after closing time and will bewill be accepted by facsimile or e-mail, The Mulmur-any liability or responsibility for inhibited or interrupted
t,for 180 days. By submdeemed successful theBoard.
Please Note: Latereturned. No paft ofMelancthon Fire Boardcourier, mail, or other rdless of the postmarÇ weigh bill or other details. The timeused will be the time on the time stamp clock located in at reception located at the: Townshipof Mulmur, 758070 2nd Line E, Mulmur, ON, LgV 0G8 Attention: Kerstin Vroom, Secretary
4.0 ADDITIONAL TERMS
Acceptance of Proposals: This Request for Proposal should not be construed as an agreement topurchase seruices. The Mulmur-Melancthon Fire Board is not bound to accept the lowest priced orany proposal of those submitted. The Mulmur-Melancthon Fire Board is under no obligation toreceive further information, whether written or oral, from any Proponent.
RFP MMFD-17-01 Fire Dispatch Services Page 3 of 6
Page 18 of 21
Llability for Erors: While the Mulmur-Melancthon Fire Board has used considerable efforts toensure an accurate representation of information in this Request for Proposal, the informationcontained in this Request for Proposal is supplied solely as a guideline for Proponents. Theinformation is not guaranteed or warranted to be accurate, nor is it necessarily comprehensive orexhaustive. Nothing in this Request for Proposal is intended to relieve Proponents from forming theirown opinions and conclusions with respect to the matters addressed in this Request for Proposal.
Modifrcation of Terms: The Mulmur-Melancthon Fire Board reserues the right to modify the termsof the Request for Proposal at any time at its sole discretion.
Ownership of Proposals and Freedom of Information: All documents, including proposals, submittedto the Municipalities become the propefi of the Mulmur-Melancthon Fire Board. They will bereceived and held in confidence subject to the provisions of the Freedom of Information andProtection of Privaq Act Any information submitted by a proponent that is to be consideredconfidential must be clearly marked as such,
Insurance: During the term of this Contract, the proponent is required to maintain in full force andeffect and at its own expense, the following insurance coverage liability insurance includingbodily injury and death, personal injury, property damage i loss of use thereof, contractuallia bi lity, non-owed automobi le liabi l ity, owners' and products and completedoperations and employers'liability with coverage incl and operations conductedby the vendor and those for whom the vendor iswritten on an occurrence basis with coverage for
for in policies will all a) berrence m of at least Five Million
Dollars ($5,000,000) b) name the Mulm rd as additional named insured c)contain a severabiliÇ of interests clause and cross lia uses and d) have a deductible amountof not greater than $1,000 per incident orloss or losses within the deductible.
is responsible for payment of any
Laws of Ontario: Any Contract Request for Proposal will be governed by and willbe construed and interpreted in with laws of the Province of Ontario. The Respondentshall comply with thepertaining to the work
municipal statutes, regulations and by-lawsYou may be required to submit copies of the training to
the Mulmu
Indemnity:fhe and save harmless the Mulmur-Melancthon Fire Board, itsemployees and agents nst all claims, demands, losses, damages, costs and expensesmade against or incurred, or sustained by the Mulmur-Melancthon Fire Board at any timeor times (either before or expiration or sooner termination of this Contract) where the sameor any of them are based upon or arise out of or from anything done or omitted to be done by theProponent or by any seruant, employee, officer, director or sub-Contractor of the Proponent pursuantto the Contract excepting always liability arising out of the independent acts of the Mulmur-Melancthon Fire Board.
Termination without Cause: Notwithstanding any other provision in the Document or Contract, theContract may be terminated by the Mulmur-Melancthon Fire Board without cause. Any suchtermination shall be effected by delivery to the vendor of a notice of termination, speciffing the dateupon which such termination becomes effective, in a method permitted by this Document of by theContract, The Mulmur-Melancthon Fire Board will provide a minimum of 90 days' notice oftermination. The Mulmur-Melancthon Fire Board's entitlement to so terminate the Contract shall beabsolute and unconditional and exercisable by the Mulmur-Melancthon Fire Board in their sole and
RFP MMFD-17 -01 Fire Dispatch Services Page 4 of 6
Page 19 of 21
absolute discretion. In the event of any termination by the Mulmur-Melancthon Fire Board pursuantto this paragraph, the vendor shall be entitled to payment of that poftion of the Contract pricerelating to work performed prior to the termination date, and the vendor shall not be entitled to thepayment of any fufther amounts, whether on account of any such termination or otherwise.
Terms of Payment: Payment will be made on a semi-annual basis upon receipt of an invoice by theMunicipalities from the seruice provider, Payment can be expected within thifty (30) days of receiptof the invoice.
Inspection: Please note that the Mulmur-Melancthon Fire Chief(s) and/or Board Members, reseruethe right to inspect some or all of the proponent's primary centers as a part of the evaluation process.
Inquiries: No officer, agent or employee of the Mulmur-Melancthon Fire Board is authorized to alterorally any poftion of these documents. Any alterations required will be issued to all proponents aswritten addenda. Addenda shall be considered as an integral pa ft ofthe RFP documents. Althoughevery effort will be made to ensure that the proponents receive addenda, it is the responsibilityof each proponent to ensure all addenda issued have been
The Mulmur-Melancthon Fire Board assumes noAny clarification of this document or requests
for instruction or suggestion,information must be received by
by e-mailto kvroom@ ur.ca
THE LOWEST OR ANY NECESSARILY ACCEPTED. THE MULMUR.MELANCTHON FIRE E RIGHT TO ACCEPT OR REJECT ANY OR AtL PROPOSATS
RFP MMFD-1-7-01 Fire Dispatch Services Page 5 of 6
Page 20 of 21
SCHEDULE A - FLOWCHART
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Page 6 of 6RFP MMFD-17-01" Fire Dispatch Services
Page 21 of 21