Costing Proposal for the Town of Orangeville

Presented on: February 13, 2017 Presented by: Sergeant Kevin Hummel Staff Sergeant Nicol Randall

Corporate Services

Traffic Safety and Operational Support

Investigations and Organized Crime

Field Operations

J.V.N. (Vince) Hawkes Commissioner

Fleet, Supply and Weapons Services Bureau

Career Development Bureau

Business Management Bureau

Municipal Policing Bureau

Security Bureau

Field Support Bureau

Highway Safety Division

Communications and Technology Services Bureau

Professional Standards Bureau

Organized Crime Enforcement Bureau

Investigation and Support Bureau

Provincial Operations Intelligence Bureau

Project Support Centre

Chief Firearms Office

Investigation and Enforcement Bureau (AGCO)

West Region

North West Region

Community Safety Services

East Region

Central Region

Aboriginal Policing Bureau

North East Region

Mary Silverthorn

Provincial Commander Rick Barnum

Deputy Commissioner

Provincial Commander

Brad Blair

Deputy Commissioner

Provincial Commander

Gary Couture

Deputy Commissioner

Provincial Commander

Corporate Communications and Strategy Management Bureau

Adjudicator

Office of the Commissioner

Organizational Chart

The OPP is one of the largest deployed police services in North America

• Over 6,000 uniform and 2,400 civilian employees

• Over 1 Million km² of land and water patrolled

• Over 126,000 km of provincial roadways patrolled

• 100,000 km² of waterways

• 5 Provincial Communications Centres

• 13 Forensic Identification Units

• 77 host detachments and 86 satellite offices in 5 regions

• 4,345 vehicles, including ATVs, snowmobiles, boats etc.

• 323 out of 444 Ontario municipalities on a cost recovery basis

221+ thousand hours of specialty services

97.7% of calls received by OPP PCC were answered within the first 12 seconds or less

27 homicides investigated

5.6 + Million police service hours to OPP municipalities

98% of residents felt “very safe/safe” in their community

Annual Report – OPP in Numbers

OPP Service Delivery

General Headquarters

General Headquarters provides administrative, and operational support services to Regions and Detachments in the following areas: • Auto Theft Squad • Aviation Services • Behavioural Sciences • Child Sexual Exploitation • Hate Crimes Unit • Illegal Gaming • Intelligence

• Major Case Management • Surveillance (Electronic & Physical) • Tactics & Rescue (TRU) • Threat Assessment • Violent Crime Linkage Analysis • VIP Security • Complaint Investigation • Sex Offender Registry

Operational Support Services

• Rotary & fixed wing air support • Incident Commanders • Emergency Response Teams • Crisis Negotiators • Tactics & Rescue Units • Underwater Search & Recovery • Canine Units • Forensic Identification Services

Administrative Support Services

• Staffing & Recruitment • Training • Tendering & Purchasing • Freedom of Information • Policy Development & Maintenance • Professional Standards, Ethics & Discipline • Employee & Family Assistance Program

The sharing of a larger number of police resources is an advantage in meeting the overall goal of having safe communities. Examples: Economies of scale, consistency in processes, boundaries are eliminated, infrastructure assistance, etc.…

Regional Headquarters

• The Town of Orangeville is located in the OPP’s Central Region

• Central Region Headquarters is in Orillia • Chief Superintendent Rose DiMarco is the

Regional Commander

Regional Headquarters provides administrative, coordinating and support services to its detachments in the areas of:

• Criminal Investigation and Identification • Media Services • Community Policing • Traffic & Marine • Financial Management • Communications (Dispatch)

Ongoing Annual Training

• First Aid and CPR certification • Use of Force • Firearms (day and night firearms) • IRD (Immediate Rapid Deployment) • Conducted Energy Weapon (CEW) • Judgement Training • Voluntary Fitness Testing • Review changes in policy and law affecting frontline policing • Review Ministry Directives changes

Adequate and Effective

• The Police Services Act (PSA) sets out the roles and responsibilities of municipalities with respect to the provision of policing services in Ontario and outlines the adequate and effective services that every police service shall meet.

• The OPP provides: – Crime prevention – Law enforcement – Assistance to victims of crime – Public order maintenance – Emergency response

Integrated Service Delivery

Staff Sergeant Nicol Randall Detachment Commander

Dufferin Detachment

Integrated Service Delivery

• Provide policing services to one or more municipalities

• Allows sharing of administration, supervisory and other resources

• Officers provide municipal and provincial policing duties

Benefits

• Enhanced flexibility in meeting fluctuating demand at a lower cost

• Economies of scale by sharing resources (people & equipment)

• Larger number of officers to draw on for major occurrences and emergencies (more effective response and reduced overtime)

• Coordinated policing strategies for multi-jurisdictional issues

Detachment Commander Inspector (1)

Operations Manager

Staff Sergeant (1)

“A” Platoon Sergeants (2)

Constables (11)

“B” Platoon Sergeants (2)

Constables (11)

“C” Platoon Sergeants (2)

Constables (11)

“D” Platoon Sergeants (2)

Constables (11)

Support Manager Staff

Sergeant (1)

Crime (Supervisor is a

Regional Position)

D/Constables (4) Street Crime (2)

CDAT (1) DV/MH (1)

Detachment Support

Sergeant (2)

Property (1)

CSO (1)

SRO (2)

Court Admin (civ) (1)

Court Security (civ) (6)

Det. Admin Clerks (civ) (5)

+3 RLD

Positions to be

determined

Proposed Amalgamated Structure

Detachment Response Structure

Current Zone Structure (3 zones)

1. Mono 2. Mulmur/Melancthon 3. Amaranth/East Luther-

Grand Valley, East Garafraxa

Proposed Zone Structure (4 zones)

1. Mono 2. Mulmur/Melancthon 3. Amaranth/East-Luther-

Grand Valley, East Garafraxa

4. Orangeville

Proposed Zone Structure

Community Policing

• Community Policing is a fundamental principle under which all of our services are delivered. Ontario’s Mobilization and Engagement Model of Community Policing forms part of all business planning.

Community Programs at Dufferin Detachment

• Safeguard Program - Auxiliary Constable B&E support • Merchant Committee – trends/networks • Community presentations on drugs, internet safety, bullying,

driving, elder abuse prevention, frauds and scams, etc.… • OPP Recruitment initiatives • CPTED Crime Prevention Through Environmental Design • Displays at community events such as this year at Canada’s

150th Anniversary.

Standardized Public Reporting Tools

PSB Reports

Records Management System (RMS)

Reports

The Integrated Court

Offences Network

(ICON) Report

Collision Reporting

System (CRS)

Complaints and Optional

Categories Report

Calls For Service Billing

Summary Report

• PSB report was developed for Detachment Commanders in consultation with Police Services Boards to fulfill legislated responsibilities.

• CFS Billing Summary was developed to reflect the billable calls for services (occurrences in same groupings as municipal Annual Billing Statement)

• Addresses the Auditor General recommendation

OPP Contract Policing

• Accountable to Council through the Police Services Board and to the community

• Immediate access to all specialized services to fulfill our policing obligations

• Deliver a wide range of community programs

• 98.9% of respondents felt ‘very safe’ or ‘safe’ in the Dufferin Detachment area.

• 90.9% of respondents were ‘very satisfied’ or ‘satisfied’ with the OPP’s ability to work with communities to solve local problems.

*Most recent CSS survey applied – new survey release 2017)

Municipal Policing Bureau Proposal Information

Why a Transition Contract?

1. Legislation 267(14)

2. Historical data required (DAR)

3. Ontario Civilian Police Commission

Transition Contract

During the initial Transition Contract, the Town of Orangeville will enter into an agreement for a defined number of contractual hours of service as represented by uniform Full Time Equivalent (FTE), and civilian FTEs. After 3+ years, the municipality will transition into the OPP Billing Model.

Transition Contract (3+ years) OPP Billing Model

Base Service Calls for Service

Other Costs

Hours based contract 1,417 hours / FTE / year

Proposed Amalgamated Staffing

Position Orangeville Police Service

Dufferin OPP

Amalgamated Complement

FTEs billed to Municipality

Chief 1 0 0 0

Deputy Chief 1 0 0 0

Inspector 0 0 1 0.58

Staff Sergeant 2 1 2 1

Sergeant 6 4 10 6

Constables 32 24 56 (+3 RLD) 32 (+3 RLD)

Total Uniform: 42 29 72 42.58

Detachment Admin. Clerk 1 2 5 3

Court Security 3 FT / 6 PT 0 6 6

Court Administration 1 PT 0 1 1

Dispatcher 7 FT / 5 PT 0 0 0

Civilian Data Entry 3 FT / 1 PT 0 0 0

Total Civilian: 27 2 12 10

Uniform & Civilian Salaries and Benefits

Uniform Members $/FTE Positions $ Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151,551 0.58 87,900 Staff Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . (Note 2) 126,994 1.00 126,994 Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114,883 6.00 689,298 Constable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97,206 32.00 3,110,592 Uniform Position (Rank to be determined). . . . . . (Note 2) 97,206 3.00 291,618 Total Uniform Salaries 4,306,402 Overtime. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 3) 232,976 Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . (Note 1) 3,279 139,620 Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 4) 640 26,240 Uniform Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 5) 1,166,465 Total Uniform Salaries & Benefits 5,871,703

Detachment Civilian Members (Note 1) Positions $ Court Officer (Court Security). . . . . . . . . . . . . . Full-time 64,780 6.00 388,680 Court Officer (Administration). . . . . . . . . . . . . . Full-time 64,780 1.00 64,780 Detachment Administrative Clerk . . . . . . . . . . . . Full-time 63,096 3.00 189,288 Total Detachment Civilian Salaries . . . . . . . . . . . . . 642,748 Civilian Benefits . . . . . . . . . . . . . . . . . . . . . . . (Note 5) 160,687 Total Civilian Salaries & Benefits 803,435

Support Staff Salaries & Benefits

Support Staff (Salaries and Benefits) Communication Operators . . . . . . . . . . . . . . . . . . . . . 6,020 256,332 Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,535 65,360 Operational Support. . . . . . . . . . . . . . . . . . . . . . . . . . 4,254 181,135 RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . 2,051 87,332 Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 5,110 Office Automation Support . . . . . . . . . . . . . . . . . . . . . 534 22,738 Mobile and Portable Radio Support . . . . . . . . . . . . . . . 178 7,579 Total Support Staff Salaries and Benefits Costs 625,585

Other Direct Operating Expenditures (ODOE)

Other Direct Operating Expenses

Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . 223 9,495 Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . 758 32,276 RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . 239 10,177 Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,228 52,288 Mobile Radio Equipment Repairs & Maintenance . . . . . . 667 28,401 Mobile Radio Equipment Repairs & Maintenance - Court Officer. . . 667 4,669 Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . 1,454 61,911 Office Automation - Civilian . . . . . . . . . . . . . . . . . . (Note 6) 1,485 5,940 Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,938 210,260 Detachment Supplies & Equipment . . . . . . . . . . . . . . . . 503 21,418 Accommodation & Cleaning Contract. . . . . . . . . . . (Note 7) 1,135 - Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . (Note 8) 1,735 73,876 Uniform & Equipment - Court Officer . . . . . . . . . . . (Note 9) 741 5,187

Total Other Direct Operating Expenses 515,898

Sub-total Estimated Gross Policing Costs 7,816,621

Uniform & Equipment Year-One Adjustment (Note 8/9) (78,057)

OPP Contract Proposal Initial Costs Uniform, equipment and vehicle Quantity Unit price Total price

Uniform and equipment - non-commissioned 42 3,598$ 151,133$ Uniform and equipment - court officer 7 2,981$ 20,867$ Firearms including use of force equipment - uniform 42 1,113$ 46,733$ Non-firearms use of force equipment costs - court officer - 1 baton 26 & 1 set handcuffs 7 115$ 802$ C8a2 close quarter battle carbine per vehicle 14 2,140$ 29,960$ Taser 21 1,550$ 32,558$ Taser air cartridge operational - four per taser 84 52$ 4,392$ Handcuffs oversized 2 53$ 105$ Handcuffs hinged 2 44$ 88$ Chain waist belt 1 52$ 52$ Patrol vehicle 14 32,500$ 455,000$ Mobile radio package with repeater incl. initial installation 14 13,101$ 183,414$ Portable radio 42 863$ 36,246$ Portable radio - court officer civilian 7 863$ 6,041$ Dragon eye technologies speed lidar handheld laser 1 2,900$ 2,900$ Kustom falcon hr (stationary handheld radar) 1 1,285$ 1,285$ Dräger 7410 glc alcohol screening device 6 525$ 3,150$ Intoxilyzer 8000c instrument 1 8,000$ 8,000$ Simulator 2 1,200$ 2,400$

Total Uniform, Equipment and Vehicle Costs 985,126$

Communication Equipment Quantity Unit price Total price

Beat Radio System Installation 1 30,000$ 30,000$

Total Communication Equipment Cost 30,000$

Proposed OPP Policing Expenses 2017

Total Salaries & Benefits $6,675,138 Support Staff Salaries & Benefits $625,585 Other Direct Operating Expenses $515,898

Estimated Policing Costs $7,816,621 Uniform & Equipment (Year-One Adjustment) ($78,057) One-Time Start Up and Capital Costs $1,015,126

Total Estimated Cost (Including Initial costs) $8,753,691

(Proposal valid for 6 months from presentation date)

Provision of Facilities

• May 18, 2016 site visit conducted of the Orangeville PS site at 390 C Line, Orangeville, ON.

• Suitability determined using the current OPP Detachment Facility Guidelines requirements.

• Some renovations are required and would be at Orangeville’s expense.

• Modifications to be discussed at a future meeting.

Records Information Management (RIM)

• RIM Unit attended Orangeville PS on May 18, 2016 and conducted a preliminary assessment to determine workload/resource requirements

• Over 300 cubic feet of records were assessed

• RIM identified six steps of action to be taken in partnership with the municipality; the steps are included as an appendix in the proposal document

• Goal is to identify ownership of each record (OPP or Municipality), then have liability and risk assigned with respect to the retention/storage and destruction of each record

Other Financial Considerations

• Cost of maintaining the Police Services Board

• Any applicable costs associated to the storage of electronic and physical records

• Disposal of Assets

• Severances for municipal employees according to your collective agreements

• Costs to modify facility to OPP Guidelines

• Pension divestment

Next Steps

• Review proposal and documentation

• Public Consultation

• Question & Answers

If contract proposal accepted:

• By-law accepting proposal

• OCPC brief and hearing re: disbandment

• Information Session for amalgamating members

• Training

• Transition

Next Steps (Cont’d)

If contract proposal rejected:

• Notify OPP via a letter or email

• Process is terminated

• We continue to have a great working relationship with each other

Contact Information

OPP Municipal Policing Bureau (705) 329-6200 Sergeant Kevin Hummel (Contract Analyst) (519) 441-3697 Ms. Linda Davis (Contract Analyst) (705) 329-6289