agenda - civicweb

REGULAR MEETING OF COUNCIL

COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, JULY 15, 2014. 7:00 P.M.

AGENDA

Page

1. Opening of Meeting a) Adoption of Agenda b) Disclosure of Interest 3 - 7 c) Minutes of Previous Meeting(s) - June 17, 2014

d) Business Arising from Minutes of Previous Meeting(s)

2. Delegations/Deputations 8 - 10 a) Tony Carboni - Procurement Policies

3. Report of Municipal Officers

11 - 14 a) Clerk K. Valentin - Lanark County Ottawa Police Costing

Support

15 b) Clerk K. Valentin - Results of the Tender for Granular Rock

Contract

16 - 18 c) Clerk K. Valentin - Petition for a Municipal Drain

4. Reports of Committees

19 - 23 a) Committee of the Whole - June 24

5. Petitions 6. By-laws 7. Motion & Notice of Motion 8. Correspondence

a) Action Items b) Information Items 24 - 27 c) Township of Baldwin - Resolution on policing in small

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municipalities (>5,000)

28 d) Township of Lambton Shores - Resolution of support for a

moratorium on the installation of cell towers and antennas

29 - 30 e) Town of Smiths Falls - Invitation to 2014 Staples Open

31 - 32 f) Lanark County - Highlights of June 18 meeting

33 - 34 g) Lanark County - Highlights of June 25 meeting

35 - 36 h) Ministry of Energy - Update on Long-Term Energy Plan &

the July Deadline

37 - 39 i) Merrickville Library Board - May 22 minutes

j) Information Items on File for Viewing k) Big Brothers Big Sisters - Thank you for the donation l) Montague & District Seniors Club - Thank you for donation

9. Unfinished Business/Other Business a) V. Carroll - Recreation Agreement Update b) Reeve Dobson - Discussion of Montague Remembrance

Day service 10. In Camera

a) Update on Recycling Contract Dispute

11. Adjournment

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REGULAR MEETING OF COUNCIL COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, JUNE 17th, 2014 7:00 PM

PRESENT: Reeve Bill Dobson & Deputy Reeve Pat Dolan

Councillors Jim Abbass, Bonnie Burson & Vince Carroll ABSENT: STAFF: CAO G. Barnes Clerk Katie Valentin

MLEO Laura Lowson PUBLIC: 20 PRESS: 1 1. Opening of Meeting

a) Adoption of Agenda

The following item was added to the agenda: - Clerk K. Valentin - Delegation of Awarding of the Granular Tender

MOVED BY: B. Burson SECONDED BY: J. Abbass

RESOLUTION NO: 104-2014 DATE: June 17, 2014

That the regular meeting of Council agenda dated June 17, 2014 be approved as amended

CARRIED

b) Disclosure of Interest

c) Minutes of Previous Meeting(s) - June 3, 2014

MOVED BY: J. Abbass SECONDED BY: B. Burson


That the minutes of the regular meeting of June 3, 2014 be approved as circulated.

CARRIED

Page 1 of 5Minutes of Previous Meeting(s) - June 17, 2014 of 39

d) Business Arising from Minutes of Previous Meeting(s)

Deputy Reeve Dolan inquired as to the status of the repair of the bubble on Ford Road. CAO Barnes advised Ford Road had been added to the granular tender and so the repair would be made at that time. Reeve Dobson noted that the Economic Development Committee were hoping some members of staff would be available to assist with the Township booth at the Race The Runway event and it was agreed to put the issue on the July Committee of the Whole to discuss final details.

2. Delegations/Deputations 3. Report of Municipal Officers

a) Integrity Commissioner Ian Wilson - Report on 2014-01

b) CAO G. Barnes - Water Sounding - Atironto

There was a question about the type of testing to be carried out and the CAO advised that, in consultation with other municipalities, this method had been determined as the best option for the system.

c) Clerk K. Valentin - Delegation of the Awarding of the Granular Tender

MOVED BY: P. Dolan SECONDED BY: V. Carroll


Be it resolved that Counil accept the following reports: a) Integrity Commissioner Ian Wilson - Report on 2014-01 b) CAO G. Barnes - Water Sounding - Atironto And that the following recommendation be approved: a) That staff be directed to enter into a contract with Echologics for the acoustic sounding and correlation of 3 km of PVC water mains in the amount not exceeding $8,000 plus HST; And that the funds for this project be drawn from the water and wastewater reserve.

CARRIED



That the report of Clerk K. Valentin - Delegation of Awarding of the Granular Tender, be accepted


And that the CAO be authorized to award Contract 2014-02 - Granular Crushed Rock, which closes June 26th, 2014, in accordance with the Township's procurement by-law.

CARRIED 4. Reports of Committees 5. Petitions 6. By-laws 7. Motion & Notice of Motion 8. Correspondence

Action Items

a) Lanark County - Support for Harvest Festival

Direction was given to staff to prepare a letter of support for the Reeve's signature.

Information Items

Information Items on File for Viewing

a) Merrickville Public Library - Letter of Thanks to Dianne Coates for

Service 9. Unfinished Business/Other Business

a) Reeve Dobson - Township Remembrance Day service

Council discussed holding a Montague service of remembrance and it was agreed to move forward with plans to hold one at Rosedale Hall.

b) Councillor Burson - Reduction in time frame for municipal

campaigning

It was agreed that Councillor Burson and Clerk Valentin would draft a resolution for consideration at a future meeting.

c) Reeve Dobson - Funding support for the Two Rivers food hub

Reeve Dobson presented information on the Two Rivers food hub and advised that he was a volunteer with the organization. After discussion, it


was agreed that the information and request should be presented as a delegation. Reeve Dobson relenquished the Chair and Deputy Reeve Dolan took the Chair. Mr. Bill Dobson gave a presentation on the Two Rivers Food Hub and advised that the group was looking for $500-1000 from local municipalities. Deputy Reeve Dolan relenquished the Chair and Reeve Dobson took over the Chair. It was agreed to discuss the issue at the Committee of the Whole meeting next week.

MOVED BY: P. Dolan SECONDED BY: J. Abbass


Be it resolved that Council add the Two Rivers Food Hub as a delegation.

CARRIED 10. Adjournment

MOVED BY: P. Dolan SECONDED BY: V. Carroll


Be it resolved that By-law 3420-2014, being a by-law to confirm the proceedings of Council at its regular meeting held on Tuesday, June 17th, 2014; BE READ A FIRST, SECOND & THIRD TIME & PASSED, SIGNED & SEALED THIS 17th DAY OF JUNE 2014.

CARRIED

MOVED BY: V. Carroll SECONDED BY: P. Dolan


Be it resolved that this meeting do now adjourn at 8:43 p.m. until Tuesday, July 15th, 2014 at 7:00 p.m. or until the Call of the Reeve, subject to need.

CARRIED


Reeve Bill Dobson

Clerk Katie Valentin


Tony Carboni - Procurement Policies of 39

REPORT TO: Reeve Dobson & Members of Council FROM: Clerk K. Valentin DATE: July 15th, 2014 RE: Support for Ottawa Police Service Costing for Lanark County Background: Attached is a report from the Lanark County CAO regarding the County requesting a costing for County-wide policing from the Ottawa Police Service and specifically requesting a municipal response on the issue. Discussion & Options: Outlined in attached report. Financial Implications: There are no details in the attached report, however, recent comments made in the media by members of Council from the City indicate that the cost of putting together a costing would need to be borne by the County. Attachments:

• Lanark County Report # CAO-15-014

Clerk K. Valentin - Lanark County Ottawa Police Costing Supp... of 39

THE COUNTY OF LANARK

CORPORATE SERVICES COMMITTEE

May 14, 2014

Report # CAO-15-2014 of the

Chief Administrative Officer

OTTAWA POLICE SERVICE COSTING FOR LANARK COUNTY

1. STAFF RECOMMENDATIONS

“THAT, the Corporate Services Committee recommend to County

Council that a copy of this Report #CAO-15-2014 be sent to the local municipalities of Lanark County;

AND THAT, the local municipalities respond to the County by August

29, 2014 if they have interest in asking the Ottawa Police Service for a costing.”

2. PURPOSE

The purpose of this report is to determine if there is local municipal

interest to pursue an Ottawa Police Service contract price for Lanark County.

3. BACKGROUND

One of the priorities identified by Lanark County Council for 2014

was policing. The current Ontario Provincial Police (OPP) costing model continues to have annual increases at rates that are

much higher than inflation. Presently, under the proposed changes

to the OPP costing model, many Lanark County taxpayers will face additional material increases. At the same time, the component of

the Ontario Municipal Partnership Fund that helps pay for police costs has been eliminated, by the province.

4. DISCUSSION

The OPP operate a large force (over 3,600 officers), which enables

them to realize economy of scale in areas such as dispatch and specialized units. This helps make them very cost competitive when

compared to stand alone municipal forces. It also enables them to provide a high level of service.


While the OPP have an inherent cost advantage of economies of

scale, Ontario has the highest per capita policing cost in Canada.

According to Dr. Christain Leuprecht, associate professor at RMC &

Queen’s, the OPP could do much more to reduce cost, such as:

- Adopt more technological solutions;

- Reduce hierarchy;

- Use lower cost civilian employees for routine police work.

Dr. Leuprecht’s full report “The Blue Line or the Bottom Line of Police

Services in Canada” can be viewed at: www.macdonaldlaurier.ca.

The Ottawa Police Service (OPS) has 1,350 officers. The OPS covers the City of Ottawa which has large rural sections not unlike Lanark

County.

According to the 2012 Financial Information Return, the Ottawa

Police Service cost is $281.11 per person. If this rate is applied to Lanark County, with a population of 56,689, the cost would be

approximately $16 million, which is much higher than the current OPP cost of $9.5 million. However, we do not know exactly what the

new OPP model will cost to Lanark County taxpayers. Expanding the

Ottawa Police Service boundaries will also give the OPS some economies of scale which will help lower their per capita cost.

5. ANALYSIS AND OPTIONS

1) Status Quo: continue to lobby the ministry and the OPP for cost

reductions and cost transparency;

2) See if there is interest in obtaining pricing from the Ottawa Police

Service. This additional information will help make informed

decisions on the future options of policing in Lanark County.

6. FINANCIAL IMPLICATIONS

Policing costs represent a material amount of the municipal levies for Lanark County municipalities.

7. LOCAL MUNICIPAL IMPACT

The escalating costs of policing limit the amounts municipalities can

spend on other priorities such as addressing the infrastructure deficit.


http://www.macdonaldlaurier.ca/

8. CONCLUSIONS

In an era of declining crime statistics, continuing to pay accelerating

amounts for policing is not a prudent use of scarce resources. By obtaining a police costing from the Ottawa Police Services, Lanark

County will be sending a strong message that the status quo is not acceptable.

9. ATTACHMENTS

None.

Recommended By:

Approved for

Submission By:

Manager Approval

By:

Kurt Greaves

CAO


REPORT TO: Reeve Dobson & Members of Council FROM: Clerk K. Valentin DATE: July 15th, 2014 RE: Results of the Tender for Granular Rock Contract Background: At the June 17th Council meeting, Council delegated CAO Barnes the authority to award the granular rock tender which closed on June 26th. Discussion & Options: On June 26th when the tender closed, only one submission had been received as outlined below:

BID COMPANY TOTAL Tackaberry Construction $179,460 + HST

The tender submission was complete and CAO Barnes awarded the contract to Tackaberry. The application of the granular material is scheduled to begin July 14th. Financial Implications: The budgeted amount for granular material was $124,600. Based on the granular tonnages provided in the tender and taking into account that the City of Ottawa will rebate the Township for their share of Montague Boundary Road, the expenditure for granular will show an approximate $9,000 budget deficit. Attachments: None

Clerk K. Valentin - Results of the Tender for Granular Rock ... of 39

REPORT TO: Reeve Dobson & Members of Council FROM: Clerk K. Valentin DATE: July 15th, 2014 RE: Petition for Municipal Drain Recommendation: That Council accept the petition for a municipal drain filed with the clerk and direct that the petition proceed as per the Drainage Act; And that Brian Tuthill of Eastern Engineering, be appointed as the engineer for the project and that he be requested to undertake a preliminary report on the request for a drain. Background: A petition for a municipal drain was filed with the clerk in early June. As per the Drainage Act, which regulates drainage in the province of Ontario, this petition must be considered by Council. Below is an excerpt from the petition describing the area to be drained:

“A rectangular property approximately 15 acres in area abounded by County Road 43 East, the side line fence with the properties of Daryl Yatkowski and David Bradley, a rail fence parallel to County Road 43, a rail fence parallel to the side line fence and the farm buildings and then a wire fence to County Road 43. Tile drainage work on this field has been completed by the petitioners including the deepening of an existing open drain to the river on the other side of County Road 43 on a property which is owned by the petitioners.” (see attached map)

The specific request for work is to “lower culvert under County Road 43 by 30” to allow water from drainage system (6” main line) to flow to river”. Discussion & Options: When a petition is presented, there are two options available to Council. Option A is to accept the petition and let process continue. Option B is to reject the petition. If Option B is followed, notice must be given to the petitioners who they have the option of filing an appeal with the Tribunal (a body defined in the Drainage Act). After reviewing the petition and speaking with drainage representatives from OMAFRA, staff do not believe there is any valid reason to reject this petition. If Option A is followed, the Act sets out the steps to be followed including:

a) providing notice of the acceptance of the petition to the petitioners and conservation authority,

b) requesting an environmental appraisal if desired; and Clerk K. Valentin - Petition for a Municipal Drain of 39

c) appointing an engineer for the project and determining whether to request a preliminary engineering report.

Staff are recommending that Option A be followed with this petition in which notice of acceptance will be sent to the petitioner and the Rideau Valley Conservation Authority. Staff have also spoken with the Township’s appointed drainage superintendent, Brian Tuthill, and he has confirmed that he is willing to serve as the engineer for the project. Staff are recommending that a preliminary report be requested as the true drainage area for the project may be larger in scope than what the current petition incorporates and the drainage area can only be determined by an engineer. If Council accepts the recommendations, the preliminary report would be considered by Council, after a copy of the report and notice of the meeting to consider the report has been given to the required individuals and/or groups. At the meeting to consider the preliminary report, the petition(s) would have the chance to remove their name(s) from the petition and other affected property owners would have the chance to add their name(s) to the petition. Financial Implications: All expenses with respect to a municipal drain, with the exception of municipal staff time, are to be borne by the land owners who are in the drainage area, including the costs related to the engineering and construction. The Township would pay the costs initially, but upon completion of the project, would bill the property owners in proportion to the assessment provided by the engineer. Attachments:

• Map showing property requesting drainage

Clerk K. Valentin - Petition for a Municipal Drain of 39

Clerk K. Valentin - Petition for a Municipal Drain of 39

COMMITTEE OF THE WHOLE COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, JUNE 24th, 2014 1:00 PM

PRESENT: Reeve Bill Dobson

Councillors Jim Abbass, Bonnie Burson & Vince Carroll ABSENT: Deputy Reeve Pat Dolan STAFF: CAO Glenn Barnes Planner Karl Grenke

CBO Jim Hunter MLEO L. Lowson Clerk Katie Valentin

PUBLIC: 1 PRESS: 0 1. Opening of Meeting

a) Adoption of Agenda



Be it resolved that the Committee of the Whole agenda dated Tuesday, June 24th, 2014 be approved.

CARRIED

b) Disclosure of Interest 2. Delegations/Deputations 3. Unfinished/Other Business

a) CBO J. Hunter & Planner K. Grenke - On-going Review of Zoning By-law

There was discussion on the remaining sections of the zoning by-law and staff were directed to compile the amendment requests and questions and send them to Novatech for review and comment. There was also a discussion about where medical marijuana facilities should fall in a zoning by-law and it was agreed to add wording to allow them under light industrial as an agricultural products processing facility.

Page 1 of 5Committee of the Whole - June 24 of 39

Deputy Reeve Dolan arrived at 2:53 p.m. 4. Report of Municipal Officers

a) MLEO L. Lowson - May Activity Report

b) Road Superintendent J. Rowland - June Activity Report

There was a discussion about reporting requirements related to purchases and staff advised that the policy required Council reporting and involvement in purchases over $30,000.

c) CAO G. Barnes - Roads Needs Study & Financial Plan

d) Treasurer S. Mason - Amending of the 2014 Capital Budget

e) CAO G. Barnes - Complaint Process - Council Code of Condct

Staff were directed to bring a report back to Council in the next term recommending the changes outlined in the report.

f) Clerk K. Valentin - Review of Procedural By-law

After discussion it was agreed to table the amendments to the meeting schedules until the new term of Council. Staff were directed to bring back a by-law to adopt the other suggested amendments.

MOVED BY: J. Abbass SECONDED BY: B. Burson

RESOLTUION NO: 26-2014 DATE: June 24, 2014

Be it resolved that the Committee of While receive the following reports:

a) Road Superintendent J. Rowland - June Activity Report b) CAO G. Barnes - Roads Needs Study & Financial Plan c) Treasurer S. Mason - Amending of the 2014 Capital Budget d) MLEO L. Lowson - May Activity Report e) CAO G. Barnes - Complaint Process - Council Code of Conduct f) Clerk K. Valentin - Review of Procedural By-law

And that the following recommendations be approved:

a) That additional funding required to complete unbudgeted capital road work be transferred from the Gas Tax funds, if accepted by AMO.

b) That the draft procedure by-law be deferred to the July 22nd Committee of the Whole meeting; And that any comments or suggestions be provided to the Clerk by 4:30 p.m. on Tuesday, July 15th.

CARRIED


5. Reports of Committees 6. Petitions 7. By-laws 8. Motion & Notice of Motion 9. Correspondence

Action Items

Information Items

a) AMO - Delegation requests for AMO conference

Information Items on File for Viewing 10. Unfinished / Other Business

a) Contribution to the Two Rivers Food Hub

MOVED BY: V. Carroll SECONDED BY: J. Abbass


That $500 be donated to the Two Rivers Food Hub as a one-time donation.

CARRIED

b) Update on dog tag sales

Clerk Valentin advised that some liability and legality issues needed to be settled before the process actually began and due to workload, these issues hadn't been addressed so the process of selling the tags had not begun.

c) Update on Carroll Road

CAO Barnes advised that the Township of Drummond/North Elmsley had applied black stone to 3 km of Carroll Road and Township staff were in discussions with DNE about whether or not they were willing to contribute to the cost of fixing the bowl and that Montague's share of the black stone would not be applied until the issue of the bowl had been settled.

MOVED BY: V. Carroll SECONDED BY: B. Burson



That no further action by taken by staff until a commitment from DNE is received to fix the bowl and that the decision to put either black or limestone down come back to Council at that time.

DEFEATED

d) Hall rental procedures

Councillor Burson suggested that something be given to Judy Michaelis for her commitment to opening the Hall whenever it was opened for renters.

MOVED BY: V. Carroll SECONDED BY: P. Dolan

DATE: June 24, 2014

That Council provide a letter of appreciation and $100 to Judy Michaelis for her commitment to opening the Hall and that staff approach the contractor and recoup that money.

CARRIED

e) Water sounding

CAO Barnes advised that the sounding of the water mains in Atironto would take place in mid-July and would be done during the day.

f) Update on source water protection activities

CAO Barnes advised he was in discussions with RVCA regarding the funding of the program versus who benefits from it. Staff were directed to contact the County to see which ministers they had requested to meet to see if the issue could be raised with the County's delegation at the AMO conference.

11. Adjournment

MOVED BY: V. Carroll SECONDED BY: B. Burson


Be it resolved that the Committee of the Whole meeting do now adjourn at 5:38 p.m.

CARRIED

Reeve Bill Dobson


Clerk Katie Valentin


Township of Baldwin - Resolution on policing in small munici... of 39

July 9, 2014 The Corporation of the Township of Madawaska Valley P.O. Box 1000 85 Bay Street Barry’s Bay, Ontario K0J 1B0 To whom it may concern: Please be advised that Council for the Municipality of Lambton Shores passed the following resolution at the July 3, 2014 meeting:

14-0703-13 Moved By: Deputy Mayor Davis-Dagg Seconded By: Councillor Bonesteel

THAT Council supports the resolution passed by the Township of Madawaska Valley respecting a moratorium on the installation of cell towers and antennas everywhere in Canada until Safety Code 6 is replaced with a safety code that considers the biological, non-thermal effects of microwave technology on the health of Canadians and until it adopts a truly democratic process for locating new cell towers and antennas that includes municipalities and citizens. Carried

For your information. Sincerely, Roberta Brandon Administrative Assistant cc: Bev Shipley, M.P. – Lambton-Kent-Middlesex Riding Canadian Radio-Television & Telecommunications Commission

Transport Canada Ministry of Municipal Affairs and Housing Association of Municipalities of Ontario Eastern Ontario Municipalities

Township of Lambton Shores - Resolution of support for a mor... of 39

2014 Staples Open

Golf Tournament Friday, August 29th, 2014

Smiths Falls Golf & Country Club

To celebrate and honour Mayor Dennis Staples as he retires after 29 years serving the Town of Smiths Falls. Please show your support for this event by either providing a hole sponsorship or donation. We will display a sponsorship sign and give you recognition at the tournament dinner. Attached you will find the registration and sponsorship form with all the pertinent information. Thank you in advance for your support! 11:00 a.m. Registration & BBQ 12:00 p.m. Shot Gun Start 5:00 p.m. Social Hour 6:00 p.m. Dinner

All proceeds from the day will go towards a Smiths Falls community initiative of Mayor Staples choosing.

Town of Smiths Falls - Invitation to 2014 Staples Open of 39

Registration

Team Members:

1. 2.

3. 4.

Team Name:

Phone:

Email:

Fees: Please note: Cheque or cash must accompany this form in order to secure your reservation. Cheques should be made payable to the Town of Smiths Falls.

Lunch will include a variety of hamburgers, hotdogs and sausages.

To discuss dietary needs and/or allergies, please contact Denis at the Smiths Falls Golf and Country Club at 613-283-3501.

Sponsorship

We would like to purchase a gift for each of the golfers. Cash donations would be greatly appreciated. Any excess proceeds will go towards a Smiths Falls initiative of Mayor Staples’ choosing.

Name (Organization): Contact Name: Address: Phone: Email: I wish to support:

� Lunch Sponsor ($1300) � Hole Sponsor ($100 per hole)

I wish to make a donation:

Cost per Person Total

18 Holes, Cart, Lunch and Dinner $120 x person(s) $

Smiths Falls Golf and Country Club Members: 18 Holes, Cart, Lunch and Dinner

$100 x person(s) $

Dinner Only $50 x person(s) $

Please return this form to the attention of Nadine Bennett by August 4, 2014 to Town Hall. Town of Smiths Falls 77 Beckwith Street N. P.O. Box 695 Smiths Falls, ON K7A 4T6 Contact Information: [email protected] 613-283-4124 x 1130

Town of Sm

iths Falls - Invitation to 2014 Staples Open

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MEDIA RELEASE For immediate release

June 18, 2014

99 Christie Lake Rd., Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.ca

Here are the highlights from the regular Lanark County Council meeting held Wednesday, June 18. Boundary Restructuring Approved: Council has passed a bylaw authorizing a boundary restructuring

proposal to annex lands from Mississippi Mills to Carleton Place. As required by the province, a joint open house and public meeting was held by the three municipalities on May 22. The proposal results from a request by a Mississippi Mills property owner to have land annexed into Carleton Place to facilitate a development. The property is located at Town Line Road West and the town limit near Joseph Street. Several steps are needed before development can proceed, including sewer capacity upgrades, amendments to the official plan and development permit bylaw, a traffic impact investigation and drainage work. The owner must ensure compliance with Source Water Protection Regulations and apply for subdivision approval. The annexation is set to take place January 1, 2015 with Carleton Place sharing any commercial taxes with Mississippi Mills and the owner paying residential development fees to Mississippi Mills. The owner is to provide proper drainage for the area and pay any difference in property taxes. For more information, contact Leslie Drynan, Deputy Clerk, at 1-888-9-LANARK, ext. 1502.

Energy Management Plan Adopted: Council has adopted an Energy Management Plan as required under the Green Energy Act, which will help the county provide leadership in the community for energy conservation and greenhouse gas emission reduction. Efforts to use resources in a sustainable way are expected to translate into reduced energy operating costs through implementing best practices and advanced technologies, and to increase comfort and safety for occupants in county facilities while increasing equipment reliability and reducing maintenance costs. The plan establishes five-year targets, including a 7-per cent overall reduction of energy consumption for the administration and engineering buildings and a 15-per cent reduction for Lanark Lodge, Lanark County Housing Corporation buildings and public works garage and depot facilities. Many of the projects are expected to have payback periods of five years or less. Implementing conservation measures now is expected to help the county mitigate expected increases in electricity and gas. Actions were already taken in 2013, including a combined heat and power unit at an LCHC property that has saved at least $20,000 per year, as well as replacing electric heat with gas at another LCHC property that has resulted in significant savings. As well, air-cooled condensers for refrigeration systems at Lanark Lodge have helped to decrease water consumption by an average of 14 per cent, which should result in savings of about $12,000 per year. Key projects planned include more combined heat and power units, LED lighting retrofits in certain buildings, a new public works garage, a building automation system at Lanark Lodge, and energy-efficient lighting, boiler tanks, insulation and windows at LCHC properties. For more information, contact Kevin Wills, Senior Financial Analyst, at 1-888-9-LANARK, ext. 1323.

Auditor’s Report Accepted: Council accepted the 2013 auditor’s report, which was presented by auditor Howard Allan of Allan Chartered Accountant Professional Corporation at the corporate services committee meeting last month. “The county has had a very good year with no major issues,” Mr. Allan said. “Right now our financial indicators are positive.” In his presentation he remarked on the county’s position in terms of deficit due to depreciation and noted this year the county has transitioned from having a net debt to having net financial assets, which is an improved position. He said a five-year financial review shows no indicators that the county deems to be a financial risk. “It is hard to know if you are in a great position for the long term,” he said, given continued diminishing financial contributions from the province. As part of his report Mr. Allan made minor recommendations regarding records retention, which are being addressed in the records retention bylaw. For more information, contact Jennie Bingley, Deputy Treasurer, at 1-888-9-LANARK, ext. 1320.

Police Costing Proposed: The county is asking local municipal councils whether they are interested in seeking a costing from the Ottawa Police Service. CAO Kurt Greaves noted the proposal stems from one of the priorities identified by county council for this year being policing. He added proposed changes to the OPP billing model could increase costs for some municipalities and the component of the Ontario Municipal Partnership Fund that helps pay for police costs has been eliminated by the province. Mr.

Lanark County - Highlights of June 18 meeting of 39


June 18, 2014


Greaves’ report notes escalating policing costs limit the amounts municipalities can spend on other priorities, such as addressing the infrastructure deficit, and that a costing from the Ottawa Police Service would send a strong message that the status quo is not acceptable. “The OPP are top notch and provide great service, but the problem is Ontario has the highest policing cost in Canada despite having huge economies of scale,” Mr. Greaves said. “There are many examples of other jurisdictions that have addressed high policing costs by using technology and innovative models, and Ontario needs to do the same.” The county’s report on the Ottawa Police Service costing is being distributed to local municipalities with a request that they respond by Aug. 29 if they are interested in pursuing a costing. For more information, contact Kurt Greaves, CAO, at 1-888-9-LANARK, ext. 1101.

Upcoming Meetings: Economic Development, June 25, 5 p.m.; Public Works, June 25 (following Economic Development); Special County Council, June 25 (following Public Works). Please note there are no regular meetings in July. Regular County Council, Wednesday, Aug. 13, 5 p.m.; Community Services, Aug. 13 (following County Council); Corporate Services, Aug. 13 (following Community Services). Warden’s Golf Tournament, Aug. 15. For more information, contact 1-888-9-LANARK, ext. 1502. Like "LanarkCounty1" on Facebook and follow "@LanarkCounty1" on Twitter!

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June 25, 2014


Here are the highlights from the special Lanark County Council meeting held Wednesday, June 25. Lanark Lodge Reports Survey Results Council commended Lanark Lodge staff for their continued

excellence after hearing the results of the 2014 resident/family satisfaction survey. Director Deborah Pidgeon presented the results at the community services committee meeting last week. Residents and families were given a choice of methods to complete the survey, including computer kiosks in the home, an electronic link sent to families or paper copies with a drop-off mailbox. Feedback through the survey helps the Lodge to make improvements. The Lodge exceeded the target completion with a response rate of 40 per cent, which was higher than the previous year. Forty-three per cent of respondents were the residents themselves, with the remainder completed by those holding power of attorney for the resident. The results indicate 97 per cent of respondents are satisfied overall with the quality of care and services in the home, which is consistent with what has been indicated in the last few years. In addition, 96 per cent of respondents said they would recommend the home to a friend. Highest scores received included 100 per cent for family members feeling welcome, personal grooming being satisfactory and unpleasant odours being controlled. Scores in the upper 90-per cent range were received for cleanliness of the home, staff responding courteously to residents, and having caring and compassionate nursing staff. Scores in the mid-80s were related to physical functioning, which may be related to a change in physiotherapy services due to reduced funding by the Ministry of Health and Long-Term Care, as well as meal choice, which Ms. Pidgeon notes tends to be a highly personal experience. “The dietary staff is to be commended on the achievement of an overall rate of satisfaction of 90 per cent with its services.” She noted in recent years there has been an “extraordinary” rate of overall satisfaction for the care and services the home provides. “This excellent rate of satisfaction is directly attributed to the commitment and compassion of care of the multidisciplinary team at Lanark Lodge.” For more information, contact Deborah Pidgeon, Director of Lanark Lodge, at 1-888-9-LANARK, ext. 7101.

Active Transportation Structure Proposed: Council received an update on the active transportation structure component of the Mississippi River bridge rehabilitation project, which is ongoing. The bridge is located north of Balderson on County Road 511 and is expected to be completed in late autumn. The active transportation structure at the location would be used as a separate snowmobile crossing and would be a stand-alone, prefabricated structure. Staff have been authorized to complete preparation work required and to purchase a structure that would be installed after the main bridge project is completed. K&P Snow Trails, the local snowmobile club, has advised they will take on responsibility to maintain the deck of the structure for the next 10 years and they propose to contribute labour and materials towards the project at an estimated amount of $17,680. They are applying for a grant to help pay part of the costs. A formal tender process for the design, fabrication and delivery of the structure would be undertaken in September. The estimated installation cost is $20,000. Another financial update will be provided to council prior to awarding a tender for this component of the project. For more information, contact Terry McCann, Director of Public Works, at 1-888-9-LANARK, ext. 3190.

County to Proceed with Sale of 5N Land: The provincial environment ministry has indicated it is not opposed to the sale of a 240-acre property that was originally intended to be a county-wide landfill site, but which has since been declared surplus to the county’s needs. The land, known as the 5N site, is located in Tay Valley Township near Balderson. In December, council approved a motion to declare the land surplus, but authorization was required from the environment ministry before it could be sold. Council has authorized staff to start the disposal process and to set a reserved bid. Nine local municipalities contributed to the original process to develop the site as a county-wide landfill throughout the 1980s and 1990s, and the county will seek formal releases from each of them prior to advertising the sale by public tender. The property had received environmental assessment approval for a landfill in 1998, but the project was abandoned in 1999 when local municipalities sought to administer their own programs. For more information, contact Kurt Greaves, CAO, at 1-888-9-LANARK, ext. 1101.



June 25, 2014


Health Unit No Longer Accepting Ticks: The Leeds, Grenville & Lanark District Health Unit is advising local municipalities that it is changing the way it conducts tick surveillance as of July 1. For several years the health unit has relied on analysing ticks submitted by residents and health-care providers to indicate the prevalence of those that are positive for the bacteria that causes Lyme disease. “This approach has worked well and we now have a good sense of where the positive tick populations currently reside,” said Dr. Paula Stewart, medical officer of health, in correspondence to council. “Continuing to study ticks from areas we know is not necessary and we would like to concentrate resources in areas where the ticks may become established.” The health unit will now be conducting active surveillance in areas where ticks may be emerging and will no longer be accepting ticks at health unit sites. The change does not affect clinical care. “Testing of ticks was not intended for the purpose of diagnosing disease; rather it was a tool for surveillance,” she said. “Even if the tick was positive for the bacteria, it did not mean the tick transmitted the bacteria to the individual. The length of time the tick is attached is a key factor in the transmission of Lyme disease.” More information on Lyme disease can be found at www.healthunit.org – click on the topic “Lyme disease.” For more information, contact Leslie Drynan, Deputy Clerk, at 1-888-9-LANARK, ext. 1502.

Council Considers Support for Food Hub: Council is seeking more information after hearing a presentation by the Two Rivers Food Hub during the economic development committee meeting held earlier in the evening. Ray Elgersma said the food hub aims to link food producers in Lanark, Leeds and Grenville with greater marketing opportunities at fair market value for goods produced, and to provide buyers with a steady year-round source of healthy local foods at a one-stop location. The organization consists of a group of farmers, small processors and local buyers such as stores, restaurants and institutions, and they are working with Rideau Community Health Services to develop a non-profit cooperative. The hub would serve the counties and be located in the Smiths Falls area to serve as a food procurement and distribution centre with a vision for food processing in one to three years. It has storage capacity for year-round local food access and aims to increase access for local buyers wanting to purchase locally produced foods while increasing income and opportunity for local farmers and processors. The plan is to begin development operations this fall along with networking and marketing, with a view to having the food hub and processing fully operational by Spring 2015. The group currently has about $30,000 in private contributions with more coming in, and is seeking contributions from municipal government and volunteer organizations in order to match dollars with federal and provincial funding. Council has asked for more information and has referred the item to the agricultural advisory working group. For more information, contact Kurt Greaves, CAO, at 1-888-9-LANARK, ext. 1101.

Upcoming Meetings: Please note there are no regular meetings in July. Regular County Council, Wednesday, Aug. 13, 5 p.m.; Community Services, Aug. 13 (following County Council); Corporate Services, Aug. 13 (following Community Services). Warden’s Golf Tournament, Aug. 15. For more information, contact 1-888-9-LANARK, ext. 1502. Like "LanarkCounty1" on Facebook and follow "@LanarkCounty1" on Twitter!

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Katie Valentin

From: Hon. Bob Chiarelli <[email protected]>Sent: June 27, 2014 3:27 PMTo: Katie ValentinSubject: Letter from the Hon. Bob Chiarelli, Minister of Energy

Ministry of Energy Office of the Minister 4th Floor, Hearst Block 900 Bay Street Toronto ON M7A 2E1 Tel.: 416-327-6758 Fax: 416-327-6754

Ministère de l’Énergie Bureau du ministre 4e étage, édifice Hearst 900, rue Bay Toronto ON M7A 2E1 Tél. : 416 327-6758 Téléc. : 416 327-6754

June 27, 2014

Mr. Bill Dobson Reeve Township of Montague [email protected] Dear Reeve Dobson:

Ontario’s updated Long-Term Energy Plan, Achieving Balance, is committed to putting conservation first. Putting conservation first means ensuring conservation is the first resource considered before building new generation and transmission facilities, wherever cost-effective. Conservation is the cleanest and cheapest energy resource and it offers consumers a way to reduce their energy bills.

Consistent with Ontario’s commitment to putting conservation first, Ontario’s Broader Public Sector (BPS) organizations are being asked to lead by example and were required under regulation to report their 2011 annual energy consumption and greenhouse gas emissions last July to the Ministry of Energy and make that information publicly available. I am pleased to report that more than 95 per cent of Ontario’s BPS organizations reported to the ministry.

The regulation was developed to help BPS organizations better understand how they use energy in their operations and to develop energy conservation and demand management plans to help them reduce their energy consumption and greenhouse gas emissions and save money. In the first reporting year, Ontario’s BPS organizations reported combined electricity consumption of about 9 terawatt hours in 2011, which accounts for about 6 per cent of the total electricity consumed in the province. The ministry has and continues to support BPS organizations in their reporting through the development of guides, tools and webinars to assist organizations in meeting the regulation’s reporting requirements.

This year the regulation requires BPS organizations to submit their updated energy

Ministry of Energy - Update on Long-Term Energy Plan & the J... of 39

2

consumption and greenhouse gas emission report for 2012 and to develop and post their five-year energy conservation and demand management plan on their website. The conservation and demand management plans are required to meet the regulation’s requirements and propose meaningful energy conservation initiatives. The deadline for both requirements is July 1, 2014.

The ministry hosted webinars in May and June to assist BPS organizations in meeting the regulation’s reporting requirements. Ministry staff are also available to respond to questions submitted through [email protected].

BPS reporting is required by law. As noted in the Environmental Commissioner of Ontario’s Annual Energy Conservation Progress Report, Restoring Balance, published in June 2012, the Ministry of Energy will be posting an online list of organizations that do not comply with the regulation, starting in 2014. In addition there will be other implications for organizations that do not comply with the regulation. As stated in Conservation First, for example, “the strength of broader public sector organizations’ conservation plans could be among the considerations when evaluating funding requests to the province”.

As we approach the July 1 reporting deadline, I encourage you to ensure that your organization reports its annual energy consumption and greenhouse gas emissions and develops and posts a conservation and demand management plan to meet the regulation’s reporting requirements. Your participation will help you better manage your energy use, demonstrate leadership and support Ontario’s energy conservation goals.

Thank you again for your support and your efforts to put conservation first in Ontario.

Sincerely,

Bob Chiarelli Minister

c: Serge Imbrogno, Deputy Minister, Ministry of Energy Andrew Teliszewsky, Chief of Staff, Ministry of Energy

Ministry of Energy - Update on Long-Term Energy Plan & the J... of 39

MERRICKVILLE PUBLIC LIBRARY Merrickville Public Library Board’s meeting was held May 22, 2014 at 7:00 p.m. at the library. Present: M-W: Sue Birta, John Harris, Brian Reid, Victor Suthren Montague: and Mary Kate Laphen (Librarian) Absent: Elaine Empey Meeting called to order at 7:10 pm 1. Conflict of Interest: None. 2. Adoption of Agenda: ADOPTED. 3. Approval of Minutes: Minutes from Apr. 10/14 meeting – APPROVED. 4. Correspondence: none. 5. Questions/ Presentations from Public: None. 6. Friends of the Library Report: Both the Plant Sale and the Garage Sale were successful, raising $790 and $485, respectively. The Friends have given the library a cheque to cover the annual subscription fee for OverDrive and the other eResource databases ($1536). The Friends have a meeting scheduled for June, but no planned fundraising events until the Bulb Sale in Sept.

7. Librarian’s Report: see below. Business arising: short discussion of our eventual need to make the library website mobile-friendly. This is in our strategic plan, but not for 2014.

8. Other Business: a. Annual Report 2013 Presentations: Mary Kate presented the Annual Report to both Councils, and it is

now on our website. Note: it was mentioned at the Montague Presentation that they have budgeted to give us the same amount as last year.

b. Policy Review: The board reviewed: Personnel Policy - APPROVED as amended.

c. Strategic Plan Update: Building Check: Have found someone to do informal check of building as per strategic plan. Will

arrange for late May or early June (depending on availability). Budget/New Staff Proposal: The budget increase for a part-time staff person was approved by

Council! There was also some discussion by Council of approaching Montague for an increase in funding to cover some of this cost; however, it was not clear whether this was an ad hoc discussion, or an actual direction to the board. Mary Kate will contact the CAO for clarification. In any case, Montague seems to have already set its library budget for 2014 (see above).

Hiring: o Proposed Timeline:

Advertise job starting beginning of June (deadline June 22). Interviews: late June, early July Staff start date: Aug 1/14 Switch to new hours: beginning of Sept.

o Mary Kate circulated a job description and draft job ads (for online and print) for review. Has contacted CAO for additional info on municipal hiring process, and sample interview questions.

o John and Brian have agreed to join Mary Kate on for the interviews. Mary Kate will send them proposed interview questions, evaluation form before the application deadline.

d. Board Resignation: Dianne Coates has resigned from the board. Mary Kate will send her a thank you from the board for all her efforts, and forward to Montague Twp.

9. Next meeting: The June meeting has been moved to June 26, 2014, so that Mary Kate can update the board on the hiring process.

Meeting concluded. Librarian Chairperson

Merrickville Library Board - May 22 minutes of 39

Librarian’s Report for Apr-May /14 Statistics: April 2014 2013 2012 2011 Patrons 1091 -9% 1197 +8% 1110 -4% 1156 +13%

(Kids/Teens) (222 / 57) (254 / 68) (285 / 58) (261 / 90) (Progs) 102-in (10 prgs in)

73-out of Lib, (5-prgs + 2CV out )

133-in, (11 prgs + 1 CV in ) 56-out, (3-prgs + 1C V out )

(89-in / 47-out)

(75-in, 46-out)

Mtg Rm users 78 (8 mtgs) 36 (6 mtgs) 42 26 Circulation 2715 -4% 2822 0% 2829 0% 2825 +16%

(Adult/Child) (A-1717, J-946, T-52) (A-2012, J-712, T-98) (A-1683, J-986, T-156) (A-1493, J-851, T-91) Internet use (+wireless):

257 -17.5% (218 / 34w / 5 EL)

312 +17% (242/ 59w/ 11 EL)

266 -13% (231+25w+10EL)

305 +38% (242+44w+19EL)

ILL borrowed/lent: 145 / 83 123 / 99 82 / 82 98 / 76 E-collection use (approx.)

OverDrive: 118 (circ) Eresources: 75 sessions

421 searches

OverDrive: 116 (circ) Eresources: 50 sessns

Total: 129 sessns/circ Total: 137 sessns/circ

Library use was still down in April, but starting to improve. Children’s visits/circulation starting to pick up again. Programs & Services: StoryTime: Continuing to go well; attendance is moderate. Lego Club: Continuing as a Sat. morning drop-in. Attendance is up & down, but it has great PR value. Easter Juice Jam: went well. Good attendance. Posted a few pictures on Facebook, which have been

popular. Summer Reading Program: Planning continues. Will experiment with running 2 programs (Gr. K-3 / Gr. 4+)

this year. Will also try out a French Club. May run something for ages 12+, but that is on the back burner at the moment.

PlayGroup: Continuing weekly story visits. Daycare: Continuing monthly visits & loan of books. Groups (Cubs, Brownies, etc): nothing new. Schools: Continuing to provide books to teachers. Did a K-registration visit to Wolford School (they asked),

send K-registration package to Merrickville School. Did a “Community Helpers” class visit to Gr. 1. Supplying info for many Merrickville history essays.

Adult Programming: Library Book Club continues to go well. Off The Shelf had very low turnout in April & May. We are going to try to promote more with our fan base. Rescheduled iPad seminar has several people signed up for it already.

Museum Passes: usual low circulation, but people keep asking about them. Internet: moderately busy. Our outdoor wireless use is increasing as the weather improves. InterLibrary Loans: were quite busy in April – lots of book club requests. Seniors Home: Rosebridge Manor still getting books (month loan). Pools: still circulating well. LP Pool will rotate in early June. Meeting Room: The meeting room was used by library programs and the Fair Board, Knitting Club, card

group, an improv music group, the Friends of the Turbine, and the 4H Club. eResources: OverDrive (eBooks/eAudio) continuing about the same as in recent months. Other eResources

still have rather low use. Collection: Our new material is coming in regularly. Cataloguing and processing are up to date. I will be

going to the big Scholastic Sale tomorrow. Volunteers: All is well with the volunteers. Have arranged for summer volunteers to do the processing. Some

of the volunteers are away, but we have enough to shuffle them around so that everything is covered. Donations: Some books & DVDs donated. Facilities: The handicapped parking sign should be here by the end of May. The natural gas should be put in

sometime later this summer (possibly Aug). Have had some IT problems while changing over the browsers on the public computers, but this has been resolved.

Publicity/Outreach: Have done usual publicity (Phoenix, signs, flyers, webpage/email, Facebook). Facebook page reach continues gradual improvement. As mentioned, Annual Report is on website (link on homepage).


Partnerships/Outreach: Am talking with the Historical Society about doing a digital archives/genealogy seminar together, possibly in the fall. Have also floated an idea for getting historical local photos online. Have approached the Fire Dept about getting some of its history info for the library, and also brought this up with the Legion.

Professional Development, Meetings, etc: Have started the SOLS online course on popular mobile apps (continues through June), which so far is quite informative (am doing this mostly on my own time). Attended Children's Libn meeting yesterday. Have a social media administration training session next week, and a Small Libraries Committee meeting in early June

Grants, etc: Have entered most of the Annual Provincial Survey data (for Provincial Operating Grant). Am waiting for some data from SOLS and some clarifications from the ministry before submitting.

Plans for month: Get hiring process underway, prepare for and publicize Summer Program including school visits, finish online course, and the usual library business.


agenda - civicweb

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