การเรียกใช้งานโปรแกรม lotus notes · web viewtitle...

IBM Notes 9.0.1 End-User‘s Guide

Prepared by: Zenith Comp Co.,Ltd.

Version: 1

Date: September 2017

This document is a proprietary product of Zenith Comp Co., Ltd and IBM Software services. And, as such, any unauthorized use, disclosure, or reproduction of this publication thereof in any form, without written permission from Zenith Comp is strictly prohibited.

Document Control

Zenith Comp Co., Ltd.

This document will be reviewed and updated, if necessary as defined below:

1. As required to amend or enhance information content.2. Any organization changed or restructuring.

Document Control Table

The following table records all the revisions made to this document:Version No.

Version Date

Description of Change

Updated by

Review by/Remarks

1.0 11/09/2017

Initial Final Document

Narodom A.

Narodom A.

IBM Notes 9.0.1 End User’s Manual Page

1

Zenith Comp Co., Ltd.Table of ContentsOpen the IBM Notes 9.0.1...........................................................3

Open your mail box...................................................................4 Reading your message.............................................................5 Creating a message..................................................................6 Setting Delivery Options...........................................................7 Replying a message..................................................................8 Forwarding a message..............................................................9 Attaching files to your message................................................9 Adding signature to your message.........................................10 Deleting and Restoring message............................................11 Recall message.......................................................................12

Managing your message...........................................................13 Creating a folder.....................................................................13 Mark a message for follow up.................................................17 Sorting message in a folder or view........................................18 Managing Junk Mail.................................................................19 Filter message with rule..........................................................20 Create a QuickRule.................................................................21 Managing rule.........................................................................23 Setting up out-of-office...........................................................25 Archiving Message..................................................................27 Change your password............................................................33 Creating a new contact entry..................................................34

Calendar and Scheduling..........................................................36 How to opening and viewing calendar....................................36 Creating a calendar entry.......................................................37 Creating a Meeting..................................................................40 Responding to a meeting invitation........................................45 Managing someone else's calendar........................................47 Opening someone else’s calendar..........................................50

To Do........................................................................................51 Opening and viewing To Do....................................................51 Creating Personal To Do.........................................................52 Edit To Do item.......................................................................54 Delete To Do item...................................................................54 Mark To Do item as complete.................................................55 Creating Group To Do.............................................................55


2

Zenith Comp Co., Ltd.Open the IBM Notes 9.0.1 You can open IBM Notes 9.0.1 by use the following step:1. Double-click on IBM Notes 9.0.1 icon in your desktop.

2. Fill your password and click Log In.

3. If password is correct, IBM Notes 9.0.1 Home page will display.


3

Zenith Comp Co., Ltd.Open your mail boxYou can open mail box by use the following step:1. From IBM Notes 9.0.1 Home page, click Mail icon or;

2. Click Open and select Mail.


4

Zenith Comp Co., Ltd.Reading your messageBy defualt, message will display in bold black text when message is unread. You can open message by use the following step:1. Open your mail box and then double-click on your message.

2. You can click Display Conversation for display or not disply conversation message.

3. You can specify for display or not dislay conversation message be relate selected message in Inbox. Click select message and click Expand for display conversation message or click Collapse for not display.


5


Creating a messageYou can create a message by use the following step:1. Open your mail box and then click New Message.

2. Fill recipients e-mail in To, Cc, Bcc or choose recipients e-mail from Domino Directory by click To.

3. Put your subject in Subject.4. Enter the body of your message, and then you can send it now.

Click Send for sent message and save your message to Sent box.

Click Send & File for sent message and save your message into your specific folder.

Click Save As Draft for save message to Draft for edit later.


6


Setting Delivery OptionsYou can specify delivery options by use the following step:1. Before sent your message, click Delivery Options.

2. Choose options.

Importance: specify importance of your message (High, Normal or Low).

Delivery report: specify delivery report when; Only on failure Message cannot sent to recipient. Confirm delivery Message sent to recipient complete. Trace entire path For want to know message route to

recipient. Delivery priority: specify delivery priority of your

message (High, Normal or Low). Return receipt: specify to return receipt if recipient open

message. Prevent copying: prevent recipient to copying your

message, send to someone or print your message. Auto spellcheck: specify to spell check automatic before

sent your message. Mark Subject Confidential: specify to add Confidential

in your mail subject.


7

Zenith Comp Co., Ltd. Do not notify me if recipient(s) are running Out of

Office: specify to not receive notify if recipient is Out of Office.

Do not expand personal groups: specify to not expand group membership when use the Personal Group.

Mood Stamp: specify stamp mark for your message. Sign: specify to attach your digital signature into your

message. Encrypt: Encrypt your message. Save these security option as the default: specify to

attach your digital signature into your message and encrypt your message when create new message..

3. Click OK.

Replying a messageYou can reply message by use the following step:1. Open mail box and then double-click message you want to reply.2. Click Reply or Reply To All by;

Click Reply when want to reply to sender only. Click Reply To All when want to reply to sender and all

recipients.

And choose option in list. Reply with History Only: Reply body of original

message only. Reply with History & Attachments: Reply body and

attachments in original message. Reply: Reply by not use body in original message. Reply with Internet-Style History: Replay all of

original message in Internet-Style (attachment removed).

3. Enter the body of your message and then send by; Click Send for sent message and save your message to

Sent box. Click Send & File for sent message and save your

message into your specific folder.


8

Zenith Comp Co., Ltd. Click Save As Draft for save message to Draft for edit

later.

Forwarding a messageYou can forward message to other user by use the following step:1. Open mail box and then double-click message you want to forward.2. Click Forward and select;

Forward with Attachments: forward body and attachment in original message.

Forward: forward body of original message only. Internet-Style Forward: Forward all of original message

in Internet-Style (attachment removed).

3. Enter recipients e-mail in To, Cc, Bcc or select from Domino Directory by click To.4. Enter the body of your message and then send by;

Click Send for sent message and save your message to Sent box.

Click Send & File for sent message and save your message into your specific folder.

Click Save As Draft for save message to Draft for edit later.

Attaching files to your messageYou can attach files into your message by use the following step:


9

Zenith Comp Co., Ltd.1. While creating new message, click icon attach file .

2. Choose your file and click Create (can attach file more than 1 file).

Adding signature to your messageYou can create your signature and adding to your message automatically when create new message by use the following step:1. Open mail box and click More Preferences.

2. Click tab Mail Signature.3. Select option Automatically append a signature to the bottom of my outgoing mail message.


10


4. You can create signature by; Put message when you want to specify signature in

character. Click and select Graphics and then click and choose

picture when you want to specify signature in picture. Click and select Attachments and then click and

choose attachment file when you want to specify signature with attachment file.

Click and select Text and choose character form when you want to specify character form.

Click and select Past when you want to specify signature with data from clipboard.

Click and select Import and then choose file when you want to specify signature with file import.

5. Click OK.6. When create new message, signature as you specify will attach to your message automatically.Deleting and Restoring messageYou can delete message in different way. 1. Select message and press Delete.2. Right-click on your message and then select Delete.


11


3. Click your message and drag to Trash folder.4. Select your message and click

Note You can delete more messages at the same times by click select your message and stay press Ctrl on your keyboard and then click

You can restore message from Trash folder in different way.1. Click Trash folder and then right-click on message you want to restore and select Restore.

2. Click Trash folder and then click on message you want to restore and select Restore.


12


3. If you want to restore all messages in Trash folder, click Restore All.

Recall message You can recall a message that you have already sent and saved in the Sent box by use the following step: 1. In your mail box, open the Sent box.2. Select message you want to recall and click Recall Message.

3. If the message was sent to more than one recipient, select the recipient to recall the message from or click Deselect All for cancel selected all recipient.

4. To recall the message from a recipient even if the recipient has already opened, select Recall the message even if it has been read. (This option will not working if do not enable this option on server too)


13

Zenith Comp Co., Ltd.5. To suppress recall status reports, clear Send me a recall status report for each recipient. Recall status reports confirm whether a message is recalled successfully or not.6. Click OK.Managing your messageYou can manage message in Inbox for convenient by create folder, copy message to folder , move message to folder and can rename name of folder.Creating a folder1. Open mail box and then click Folder and select Create Folder or;

2. Right-click on Folders view and select New Folder.

3. Enter Folder name and then click OK.4. When you want to create folder under old folder, click on old folder and click OK.


14


Moving message to a folder1. Open mail box and select message you want to move.2. Click Folder and select Move to Folder or;

3. Right-click on message and select Move to Folder or;

4. Click on message and drag to your folder.5. Select a folder.


15

Zenith Comp Co., Ltd.6. And then click.

Move for move message to your folder. Add for copy message to your folder. Cancel for cancel.

Rename a folder1. Open your mail box and select folder you want to rename.2. Click menu Action Folder Options Rename or;

3. Right-click on folder you want to rename and select Rename Folder.


16

Zenith Comp Co., Ltd.5. Enter New Name and click OK.

Deleting a folder1. Open your mail box and select folder you want to delete.2. Click menu Action Folder Options Remove Folder or;

3. Right-click on folder you want to delete and select Remove Folder.


17


4. Click Yes for confirm to delete folder or click No to cancel.

Mark a message for follow upYou can mark message to follow up. You can specify from 3 importance is Urgent, Normal and Low-priority. When message is follow up, message is display in Follow Up folder.Note When delete message in Follow Up folder, message in your Inbox must deleted. You can follow up message by use the following step:1. Open mail box and then select message you want to follow up.2. Click Follow Up and choose option;

Add or Edit Flag for specify option of your flag. Quick Flag for add flag to your message by use setting

from your preference.

3. When select Add or Edit Flag, display Flag for Follow Up dialog box.IBM Notes 9.0.1 End User’s Manual

Page18


4. Specify importance.5. Enter detail of follow up in Enter a Follow Up action.6. Specify date and time. 7. If you want to alarm, choose Set an alarm on this message, specify time and type you want to alarm.8. Click OK.9. When message is follow up, message is display icon by importance of follow up. Remove the follow up flag from a messageRemove follow up make message not display in Follow Up folder. Message is display in Inbox or other folder.You can remove the flag by use the following step:1. Open mail box and select follow up message you want to remove flag. 2. Click Remove Flag.

3. Message is removing from Follow Up folder.Sorting message in a folder or viewYou can sort message in a folder or view by use the following step:


19


Click for sorting by important Click Sender for sorting by sender Click Subject for sorting by subject Click Date for sorting by date Click Size for sorting by size of message Click for sorting by attachment message Click for sorting by follow up message, forward message

or reply message

Managing Junk MailYou can configure IBM Notes 9.0.1 to block message from some sender. When you receipt message from sender you specify, message will not store in Inbox but store in Junk folder instead. You can block message from sender by use the following step:1. Open mail box and then click select message from sender you want to block.2. Click More Deliver Sender’s Mail to Junk

3. Click OK for confirm to block message from sender.IBM Notes 9.0.1 End User’s Manual

Page20

Zenith Comp Co., Ltd.Cancel block message from sender 1. Open mail box and then open Junk folder.2. Select message from sender you want to cancel block and click Manage List.

3. Select sender you want to cancel block and then click Remove or click Remove All for cancel block all senders.

4. Click OK.Filter message with ruleYou can create a rule to reject incoming message, store message in other folder automatically or change message importance or etc. You can create a rule by use the following step: Create a rule1. Open mail box and then click folder Tools Rules or click More Mail Rules.


21

Zenith Comp Co., Ltd.2. Click New Rule.

3. Enter details of rule.

Select component for use to create condition ex. Sender or Subject.

Select condition ex. Contains or Is. Contains is mean your message contain the condition some part but if select Is your message must contains all part.

Specify details. Click Add.

4. If you want to create the condition more than 1 conditions. You can add by select (AND) or (OR).

5. In Specify Actions can choose action. Choose Move to folder or Copy to folder and select

folder when you want to move or copy message to specific folder.

Choose Send copy to and enter e-mail address when you want to receive and send copy of message to other person.

Choose Set expire date and specify expiration date when you want to specify expiration date of message for archiving message.


22

Zenith Comp Co., Ltd. Choose Change importance to when you want to change

importance of message. Choose Stop processing when you want to stop process

of rule by not consider other rule. Choose Delete (don’t accept message) when you don’t

want to receive message.6. Click Add Action. 7. Click OK for save rule.

Create a QuickRuleQuickRule is manage and create simple rule by specify condition of sender, domain and subject. Condition are prepare automatically from selected message. You can create QuickRule and specify condition by use the following step:1. Open mail box and then click select message to create QuickRule.2. Click More Create QuickRule.

3. Enter your QuickRule details.


23


Click selects the conditions to match ex. Sender (When Sender), Domain (When Domain) or Subject (When Subject).

Specify QuickRule to work when message contain the condition at least one (When at least one of the selected conditions is met) or all (When all of the selected conditions are met).

Select action of QuickRule when message met your condition; Move to Folder and select your folder when you want

to move message to specific folder. Change importance to High when you want to

change importance of message to high. Do not accept message when you don’t want to

receive message.4. Click OK.


24

Zenith Comp Co., Ltd.Managing ruleWhen you create rule, rule status is enable automatically. You can enable or disable rule by use the following step:1. Open mail box and then click folder Tools Rules or click More Mail Rules.

2. Select rule you want to enable or disable.3. Click Enable or Disable for enable or disable rule or;

4. Right-click rule and select Enable or Disable for enable or disable rule.

Note Enable rule is mark symbol and disable rule is mark symbol Edit Rule1. Select rule you want to edit.2. Click Edit.

3. Edit rule and click OK.IBM Notes 9.0.1 End User’s Manual

Page25


Move a rule1. Select rule you want to move.2. Click for move up 1 level or click for move down 1 level or;

3. Right-click rule and select menu Move Up or Move Down

for change position of rule.

Delete a rule1. Select rule you want to delete.2. Click or;

3. Right-click rule and select Delete.


26


Setting up out-of-officeOut of office is setting for reply message to sender automatically when you are out of office. You can set out of office by use the following step:1. Open mail box and then click More Out of Office.

2. Specify time you leave in Leaving and time you return in Returning.3. Select Specify hours if want to specify time period of your out of office.4. Choose I am unavailable for meetings for tell other user you are out of office.

5. Tab Standard Notification for specify format of message reply to all sender.

Click Reset Defaults for restore default settings. Enter your subject in Subject. Choose Append return date to subject for specify time

you return to message subject. Enter your detail of out of office in Additional body text.


27


6. Tab Alternate Notification for specify format of message reply to specific sender.

Click Reset Defaults for restore default settings. Enter sender name in To or click To for select from

Domino Directory. Enter your subject in Subject. Enter your detail of out of office in Additional body text.

7. Tab Exclusions for specify condition to don’t reply message to sender.

Click Reset Default for restore default settings. Select Do not automatically reply to mail from

Internet addresses setting for don’t reply message to sender when message come from the internet.

Enter sender in Sent by or click Sent by to select from Domino Directory for don’t reply message to sender in list.

Enter message in A message subject contains any of these exact phrases and click Add Phrase to setting for don’t reply message to sender when subject contain text or select text and then click Remove Phrases for cancel this setting.


28


8. Click Enable and Close. 9. Click OK when display setting out of office.

Cancel out-of-office1. Open mail box and then click More Out-of-Office.

2. Click Disable and Close.

3. Click OK when display cancel out of office. Archiving MessageArchive is you can move or copy messages to other location. You can specify rule to archive message ex. If you not modify messages or messages are expired. Then you can select messages to archive by yourself. You can set archive by use the following step:


29

Zenith Comp Co., Ltd.1. Open mail box and then click menu Actions Archive Settings.

2. Click tab Basics for specify Server or Local to perform archiving.

3. Click tab Criteria and choose condition of archive message. Click Create for create condition to archive. Select criteria and click Edit for edit criteria of your

archive.


30

Zenith Comp Co., Ltd. Select criteria and click Delete for delete criteria of your

archive. Select criteria and click Enable/Disable for enable or

disable criteria of your archive.

4. When you want to create new criteria, click Create.

Enter description in Descriptive name of these archive criteria.


31

Zenith Comp Co., Ltd. Click Enable this criteria if you want to enable this

criteria. Click Selection Criteria for select detail of criteria;

o Not modified in more than for message not modified more than specific time.

o With expiration date older than for message expired.

o Selected by user for archive message manually.o Older than for message older than specific time.

Click OK. Select Copy documents into… and specify folder and

file if you want to copy document are met condition to specific folder and file.

Select Just clean up… if you want to delete document are met condition without archiving.

If select Copy documents into… you can specify to delete documents in this database or reduce the size of documents in this database.

Click OK. Click No for setting schedule archive later.

5. Click tab Advanced and select Log all archiving activity into a log application if you want to save log for check archive activity later.


32


6. Click tab Schedule for setting schedule archive by Select Schedule archiving for set schedule to archive. Run at for set time to archive. On these days for set day to archive. Any location for set archive to work in any location. Specific location for set archive to work in selected

location only. Click Reset to default for restore default setting.

7. Click OK.


33

Zenith Comp Co., Ltd.Archive messagesYou can archive all messages by consider your criteria by use the following step:1. Open mail box and click menu Action Archive Archive Now.

2. Click Yes.

You can archive specific message by use the following step:1. Open mail box and then click select messages.2. Click menu Action Archive Archive Selected Documents.

IBM Notes 9.0.1 End User’s Manual

Page34

Zenith Comp Co., Ltd.3. If you want to open archive messages. Click Archive folder and click name of archive criteria.

Restoring archived message1. Open archive message and then click select messages you want to restore.2. Click menu Edit Cut for move or click Edit Copy for copy messages.3. Open your mail box and then select folder you want to store message.4. Click menu Edit Paste.

Change your passwordChange password is security reason for prevent other user to access to your mail box. Password is case-sensitive ex. MickeyMouse and mickeymouse are different. You can change your password by use the following step:1. From IBM Notes 9.0.1 screens, click menu File Security User Security.


35


2. Enter your current password and click OK.3. Click tab Security Basics and click Change Password.

4. Enter your current password and click OK.

5. Enter your new password in Enter new password and Re-enter new password and then click OK.


36


6. Click OK when system display complete change password.7. Click OK.

Creating a new contact entryYou can store data of your contact for easy to use for look data of company or telephone number. You can create a new contact entry by use the following step:1. From IBM Notes 9.0.1 Home page, click Contacts or click Open and then select Contacts.

2. Click New Contact.


37


3. Enter your details and click Save and Close.

4. If you want to edit contact, click select contact and click Edit.

5. If you want to delete contact, click select contact and click


38

Zenith Comp Co., Ltd.Calendar and SchedulingHow to opening and viewing calendarYou can customize viewing of your calendar ex. viewing by day, by week or by month. You can open your calendar in difference way; From IBM Notes 9.0.1 Home page, click Calendar.

Click Open and select Calendar. Open mail box and click icon behind your name and select

Switch to Calendar.

1. Click select view of your calendar. For example One Day for show in one day, Two Days for show in two day, One Work Week for show in One Week, One Month for show in one month and List for show all entry in your calendar.


39


2. Click select day you want to view data or click left-right arrows in mini calendar or up on your calendar for view data in your calendar.

3. Click Today for show data at present.

Creating a calendar entryYou can create meeting, appointment, anniversary and reminder in your calendar or in other calendar when owner allow to access his/her calendar. You can create a calendar entry by use the following step:1. Open calendar and then click New and select type of calendar entry;

Meeting for create meeting Appointment for create appointment All Day Event for create event in all of the day


40

Zenith Comp Co., Ltd. Anniversary for create event in anniversary. For example

birthday. Reminder for create reminder Event Announcement for create meeting that don’t

need response from participant

2. Enter your Subject.

3. Enter Starts time and Ends time.4. You can click Repeat when this entry will occurs more than one time.


41


5. Enter your Location.6. Identify category of your meeting in blank category or select by click Category.

7. Click Notify Me if you want to notify before this event occurs.

Specify time to notify in Alarm will go off. Select Play sound for notify by sound. Select Send mail notification with subject for notify by

send mail to specific person.


42


8. Select Mark Private for prevent other user to see detail of this entry.9. Selects Mark Available when you want to still available in this during time.10. Specify your detail in Description or attach file by click Attach.11. Click Save and Close.Edit and delete calendar entriesWhen your calendar entries are change or mistake, you can edit or delete entry in calendar by use the following step:Edit entry in calendar1. Double-click your entry in calendar.2. Edit detail.3. Click Save and Close.

Delete entry in your calendarYou can delete entry in your calendar in difference way;1. Click select entry in calendar and press Delete.2. Click select entry in calendar and click 3. Right-click on your entry and select Delete.IBM Notes 9.0.1 End User’s Manual

Page43


Creating a Meeting1. Open calendar and then click New Meeting.

2. Enter Subject.3. Enter Starts time and Ends time of meeting.

4. You can click Repeat when you want to repeat the meeting.


44


5. Specify person you want invite to meeting in Required, Optional or FYI. You can select from Domino Directory by click Required.

Required for specify person you want invite to meeting by attendant can response the meeting.

Optional for specify person you want invite to meeting by attendant can response the meeting but priority lower than Required.

FYI for specify person you want inform the meeting only. 6. Enter Location.7. Click Rooms to select room from Domino Directory or click Find Rooms for search room available in your meeting time.

8. Click Resources to select resource from Domino Directory or click Find Resources for search resources available in your meeting time.9. Click Category for select category of meeting or enter category in Category.10. Enter the meeting detail in Description or attachment file by click Attach.


45


11. Click tab Find Available Times for check available times of person you want invite to meeting, room and resource.

12. Select Notify Me if you want to notify when reach the meeting time.

Specify time in Alarm will go off. Select Play sound for notify by using sound. Select Send mail notification with subject for notify by

send mail to specific person.

13. Select Mark Private for prevent other user to see detail of this meeting.14. Select Mark Available when you want to still available in this during time.15. Click Delivery Options for select option.


46

Zenith Comp Co., Ltd. Delivery Report if you want to specify condition to

receive delivery report after send meeting invitation ex. only on failure.

Delivery Priority if you want to specify sending priority of your meeting invitation.

Return receipt if you want to receipt notify when invitees open your meeting invitation.

Do not receive responses from invitees if you don’t want to receive response from invitees.

Prevent counter-proposals for prevent invitees to request change schedule.

Prevent delegation for prevent invitees to delegate meeting to other person.

Sign for attach your digital signature in your meeting invitation.

Encrypt for encrypt your meeting invitation.

16. Click Save and Send Invitations for send your invitation.Checking invitee status for a meeting1. Open calendar and select your meeting.2. Click View Invitee Status.


47

Zenith Comp Co., Ltd.3. IBM Notes 9.0.1 will display invitee, room and resource status.

Reschedule and cancel a meetingRescheduling meeting1. Open calendar and select your meeting.2. Click Owner Action Reschedule.

3. Change date and time of your meeting and click OK.

Cancel the meeting1. Open calendar and select your meeting.2. Click Owner Action Cancel.


48


3. Click OK for confirm your action Select Delete the Meeting from all views if you want to

delete your meeting from all views. Select Remove the Meeting from the Calendar view

only if you want to remove your meeting from the calendar only.

Select Include additional comments on notice if you want add information to notice that send to invitees.

Responding to a meeting invitationWhen you receive a meeting invitation, you can response meeting in difference way.1. Open mail box and double-click meeting invitation you want to response.


49


2. Click Accept or Decline for accept or decline the meeting by no comment. If accept, system put the meeting into your calendar automatically.3. Click Response for respond meeting in other way.

Tentatively Accept if you not sure to join the meeting because on this time you get other meeting is high priority. You are still available in this time.

Propose new time for request to change time of meeting.

Delegate for delegate the meeting to other person Accept with Comments for accept the meeting by you

can comment to the meeting. Decline with Comments for cancel the meeting by you

can comment to the meeting. Tentatively Accept with Comments if you not sure to

join the meeting because on this time you get other meeting is high priority. You are still available in this time and you can comment to the meeting.

Propose new time with Comments for request to change time of meeting by you can comment to the meeting.

Delegate with Comments for delegate the meeting to other person by you can comment to the meeting.

4. Click Request Information if you want to request additional information of the meeting.


50


5. Click Check Calendar if you want to check your schedule.

Managing someone else's calendarYou can allow other user to access to your mail box, calendar, To Do and contact. You can allow other user by use the following step:1. From your mail box or your calendar, click More Preferences.


51


2. Click tab Access & Delegation Access to Your Mail & Calendar.

3. Click Add.


52


4. Specify person or group you want to give access Select Everyone for give everyone to access. Select Just this person or group and specify person or

group for give access to specific person or group only.5. Specify component you want to allow access

Select Mail, Calendar, To Do and Contracts if you want other to access your mail box, Calendar, To Do and Contacts.

Select Calendar, To Do and Contacts if you want other to access your Calendar, To Do and Contacts.

Select None if you don’t want other to access your data.6. Specify access level

Select Read for read only. Select Read, create and send for you for read, create

and send message. Select Read, edit, create and send, enable out of

office for read, edit, create, send message and can enable out of office.

Select Read, edit, create, delete and send; enable out of office for read, edit, create, delete, send message and can enable out of office.

Select Read, create, and send; delete what they create for read, create and send message. Delete message only create by them.

Select Read, create, edit and delete for read, create edit and delete.


53

Zenith Comp Co., Ltd.7. Specify automatically forward to person or group you give access

Select I am the chair for send notice to person or group you give access when you are invitation.

Select I am a participant for send notice to person or group you give access when you are invitee.

Specify condition to send notice to person or group you give access when meeting mark private, select Do not forward if you don’t want to send notice, Forward without private details if you want to send notice without private details or select Forward with full details if you want to send notice with full detail.

8. Click OK.9. If you want to edit access & delegation by select person and then click Change Access.

10. If you want to cancel access & delegation by select person and then click Remove. 11. Click OK.


54


Opening someone else’s calendarYou can open other person calendar if you have authorization. You can open other person calendar by use the following step:1. Open your calendar and then click More Open Person’s Calendar.

2. Select person you want to open calendar and click OK.

3. If you have authorized, IBM Notes 9.0.1 display other person calendar.


55


To DoYou can organize and prioritize tasks by use To Do item.Opening and viewing To DoYou can open your To Do in difference way; From IBM Notes 9.0.1 Home page, click To Do.

Click Open and select To Do. Open mail box and click icon behind your name and select

Switch to To Do.


56


To Do views

Incomplete - display incomplete To Do only. All To Do’s - display all To Do entry. Personal - display Personal To Do only. Group - display Group To Do only. By Category - display To Do by category. Complete - display complete To Do only.

Creating Personal To DoYou can create Personal To Do item by use the following step:1. Open your To Do and then click New To Do.


57

Zenith Comp Co., Ltd.2. Enter the details of To Do.

Priority - priority of To Do item. Subject - name of To Do item. When - due date (Due by) and start date (Start by) of

To Do item. You can use repeat for To Do item also. Who -Select Me for specify To Do item as Personal. Category – category of To Do item. Description – enter the description of To Do item. Attach – add attachment for To Do item. Mark Private - prevent other user to see detail of To

Do item. Notify Me - notify when reach the start date.

Specify time in Alarm will go off. Select Play sound for notify by using sound. Select Send mail notification with subject for

notify by send mail to specific person.3. Click Save and Close


58

Zenith Comp Co., Ltd.Edit To Do itemYou can edit To Do item by use the following step:1. Open your To To and then double-click To Do item you want to edit.

2. Edit details.3. Click Save and Close.

Delete To Do itemYou can delete To Do item by use the following step:1. Open your To Do and then click To Do item you want to delete.2. Click .

3. Click Yes.


59

Zenith Comp Co., Ltd.Mark To Do item as completeYou can mark To Do item as complete by use the following step:1. Open your To Do and click To Do item you want to mark complete.2. Click Mark Complete.

3. IBM Notes 9.0.1 will display for complete To Do item.

Creating Group To DoGroup To Do use for assign task to other user. You can create Group To Do item by use the following step:1. Open your To Do and then click New To Do.


60

Zenith Comp Co., Ltd.2. Enter the details of To Do.

Priority - priority of To Do item. Subject - name of To Do item. When - due date (Due by) and start date (Start by) of

To Do item. You can use repeat for To Do item also. Who -Select Others for specify To Do item as Group.

Enter recipient name in Required, Optional, FYI or click Required for select from Domino Directory.

Category – category of To Do item. Description – enter the description of To Do item. Attach – add attachment for To Do item. Mark Private - prevent other user to see detail of To

Do item. Notify Me - notify when reach the start date.

Specify time in Alarm will go off. Select Play sound for notify by using sound. Select Send mail notification with subject for

notify by send mail to specific person.3. Click Save and Send Assignments to save Group To Do item and send message to specific person.4. User who receives Group To Do can response Group To Do same as response invite meeting.


61