6th JCC meeting (18 July 2014)3rd Year Project Progress Report

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1. Overall Goal, Project Purpose and Outputs

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3Figure 1-1. Taskforces at three levels

(2) Sector Coordination Taskforces

NPCS

MoPPWTM MoAD MoEMoFSCMoFALD

(1) NPCS Coordination Taskforce

Sindhuli District

Dolakha District

KavrepalanchowkDistrict

SindhupalchowkDistrict

RamecchapDistrict

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(3) District Coordination Taskforces

M&E Division

Social Dvlpmnt

Infra.Dvlpmnt

Agri.& Local Dvl.

Economic Mngmnt

Human Resourc

PME M&E PFAC M&E MEI

1. Progress of M&E NPCS Coordination Taskforce Activities

• M&E NPCS Co-TF meetings have been held regularly so far. • M&E Trainings under the management of the NPCS Coordination

Taskforce in 1st half of the 3rd year are: (i) TOT on Facilitation skills and Log-Frame Approach to Planning; (ii) Annual M&E Plan experience sharing workshop; (iii) Statistical Data Analysis Workshop for Impact Evaluation; and (iv) Training in Japan. • Field monitoring visit to field survey on two Policy/Program

Evaluations was also implemented. • In addition, preparation of 3-year rolling M&E plan was

successfully completed. 4

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Annual M&E Plan experience sharing workshop

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=> Total 770 officials are trained by total 30 trainings at three levels (NPCS, Ministries, and Districts) (as of the end of July).

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=> Total 17 field monitoring visits were conducted by the support of SMES2 and total 136 officials joined (NPCS, Ministries, and Districts).

2. Progress of M&E Sector Coordination Taskforce Activities

• Taskforce Meetings and MDAC meetings were conducted with and by each of the partner ministries in the 1st half of the third year.

• M&E training were conducted by each Ministry. • MoFALD has conducted trainings in Web-based Reporting

System at the central/regional levels through matching fund between their own budget and SMES2. MoAD, MoE, MoFSC and MoPIT conducted their own training based on their own needs.

• Field monitoring visits were conducted by MoAD, MoPIT and MoE which provided good opportunities to share the information with the district/project stakeholders.

• Through these activities, the M&E annual plan of the respective ministry is being implemented as scheduled.

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3. Progress of M&E District Coordination Taskforce Activities

• Based on the discussion during the 1st District Co-TF Meetings, it was decided to conduct a collective workshop on the common issues in March 2014.

• M&E trainings contributed to improve the district-level monitoring activities; to improve the vertical reporting of monitoring results (from District to Ministries and then to NPCS); and to produce resource persons for future trainings and field monitoring visits in pilot districts.

• After the trainings, the ToT on VDC-Level Reporting System was conducted with a strong initiative of MoFALD, and district trainers (15 DDC officers and 5 VDC secretaries) were trained.

• Field monitoring on P1 and their own projects were actively conducted at each District.

• Annual M&E Plan was prepared and implmentd by all five Districts.

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4. Progress of Coordination Mechanism

• JCC meetings and the NPCS Coordination Taskforce meetings have been regularly held so far.

• Furthermore, NPCS M&E Division worked seriously to revise the Result Based M&E Guidelines and produced “National Monitoring and Evaluation Guidelines”. With SMES2 support, the Nepali version (4,000 copies) and English version (2,000 copies) were printed and distributed governmental-wide as well as nation-wide.

• In addition, the report, named “Enhancing Evaluation Capacity in Nepal: Proceedings of a Series of Three Meetings”, which included the result of 4th Monitoring and Evaluation Policy Forum (September, 2013), was published and distributed widely(UNDP-SNPMC support).

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5. Policy and Program Evaluation

• With the leadership of the M&E NPCS Coordination Taskforce, Third Party Evaluations of the two programs/projects have been conducted in the 3rd year.

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1. Commercial Agriculture Development Project (CADP); 2. Participatory Watershed Management and Local

Governance Project (PWMLGP)

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1. Commercial Agriculture Development Project (CADP); 2. Participatory Watershed Management and Local

Governance Project (PWMLGP)

7. Other activities• JICA Nepal Office hosted the training (“Impact

Evaluation & Excel Statistical Analysis”). SMES2 team planned the contents and provided an instructor (Total 23 participants).

• In addition, SMES2 team attended the meetings of Output 7 Group of LGCDP II regularly and contributed to its discussion.

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6. Public Relations• As for public relations, the Project’s Website

has been developed (www.smes.org.np) and providing key documents; including minutes of meetings (MMs), training materials, training reports and the SMES2 project reports and newsletters.

• In addition to 5 Newsletters published in 1st and 2nd years, 2 more Newsletters have been published in the 3rd year so far.

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SMES2 website updated

22A ｌｌ minutes, guidelines and reporting formats are available.

Ways Forward

• Holding regular Taskforce meeting at each level.• Conduct 2 more rounds of M&E trainings at each agency. • Conduct field monitoring visit at each agency. • Review Annual M&E Plan at each agency.• Complete third party evaluations• Conduct 5th Policy Forum• Conduct Internal Terminal Review 23

The focus in 2nd half of the 3rd year are:- Promotion of utilization of M&E results for policy

and budget formulation.- Institutionalization (internalization) of each

activity of SMES2.

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<Main Priority of 3rd year implementation>

(1)Strengthening the linkage of reporting system between NPCS and Partner Ministries as well as Partner Ministries

and Pilot Districtsboth vertically and horizontally.

(2) Promotion of utilization of M&E results for policy and budget formulation

3rd Proj ect Year

2015年 Activity Jul y Aug Sep Oct Nov Dec Jan Feb Mar Apr May

NDAC & MDAC schedul e

(3) Institutionalization (internalization) of each activites of SMES2

Taskforce

High- level Meeting

Reports

(5) Public Relations

(1) M&E Training

(4) Internal M&E

Collaboration with J ICA

(2) M&E Plan Preparation & Implementation

(3) Policy/ Program Evaluation

Management

5 Pillars

Others

Third Country Visit

NPCS

5Min.

5Dist.

NPCS

5Min.

5Dist.

1st trimester

6th JCC meeting

3rd Synthesis Meeting

3rd Year Progress Report

Policy and Program

Support for JICA Term.Eval.

Newsletter

NDAC

MDAC (MDAC)

2nd trimester 3rd trimester

7th JCC meeting

Project Completion Report

Newsletter

Newsletter

Web

NDAC NDAC

MDACMDAC (MDAC)

Policy Forum

8th JCC meeting

Revision of text books & Make detailed plan

M&E Plan Revision

M&E Plan Revision

M&E Plan Revision

Internal TerminalEvaluation

NPCS training

5 Min.training

5 Dist.trainining

MDACSupport

DDC Support

NDACSupport

Field Monitoring

Field Monitoring

MDACSupport

DDC Support

NDACSupport

MDACSupport

DDC Support

NDACSupport

M&E Co-TFMeeting

M&E Co-TFMeeting

M&E Co-TFMeeting

4th Synthesis Meeting

NPCS training

5 Min.training

5 Dist.trainining

Consultation for and Collaboration with other JICA Project