5/8 May Retest Campus Training

Presented by

This training does NOT take the place of reading

and following the appropriate manuals

The Schedule

MondayMay 11

TuesdayMay 12

WednesdayMay 13

Elementary NO TESTS 5th ReadingMake UpsCheck In 9:00 am

Middle School NO TESTS 8th ReadingMake UpsCheck In 9:00 am

TEST VERSIONS •STAAR•STAAR A (online)•STAAR Spanish

If you have Make Ups, materials due by 4:00 on Wednesday

Who takes the May Re-Test?

• Students who did not pass on 1st attempt of Reading (including all LEP students and students taking STAAR A unless indicated in IEP)

• Students who did not take assessment during the 1st administration

• Students who are new to Texas• Students who enroll from a private

school or have been homeschooled 

Test Versions

• STAAR – most students; Type 1 or Type 2 accommodations available for eligible students

• STAAR A – SPED or 504 (with dyslexia or related disorders) students only; must meet eligibility requirements and assigned by committee

• STAAR Spanish – 5th grade students only; no linguistic accommodations; assigned by LPAC

Form Numbers

There are no form numbers on re-test

booklets

Time Limit Policies & Procedures

• Each student is allowed four hours to complete the test• Time starts after the test administrator has read all of the directions and tells

students: “…you may begin” or “You may now put on your headphones”• Test administrators must communicate orally or in writing the amount of time

left to test (one hour intervals then smaller increments)• Students with Extended Time as an accommodation must start testing as

soon as possible • Late students must test if there is enough time left in the school day

• Breaks are allowed but the clock does not stop• Time stops only for:

– Meals

– Emergencies

– Consolidation

– Nurse breaks

Allowable Procedures & Materials

The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not

necessary to indicate the use of these on a student answer document.

•Signing or translating test administration directions•Reading aloud or signing the writing prompt upon request

•Minimize distractions•Small group or individual administrations

•Remind students to stay on task•Scratch paper (must be collected)

•Colored overlays•Blank place markers

•HighlightersPage 13 ManualPage O-12 DCCM

Principal Responsibilities

• Oversee training and the implementation of test administration process as stated in the manual

• Attend trainings and sign oath

• Ensure security and confidentiality of the tests and materials

• Approve test administrators, logistics and ensure that the testing environment meets the following:

– Testing rooms are quiet, well ventilated and comfortable. Students have enough room to work

– A “Testing- Do Not Disturb” is posted outside each room

– Bulletin boards and instructional displays are covered or removed from any location students may pass while testing

– All desks used for testing are clear of books and other material not required for the test

– Monitors the test administrators

• Report any incident to the DTC

CTC Responsibilities

• You are the contact person for all test-related communications at your campus• You are responsible for the planning, training and execution of testing • You are required to read and be familiar with all manuals• You are responsible for test security of materials• You must supervise and actively monitor testing• You must report testing irregularities and violations immediately to the DTC• You are responsible for supervising the verification of precoded test materials by campus personnel• You are responsible for the accounting of all test material and for the accurate completion of all

answer documents

All of this is done with the approval of your principal

CTC Responsibilities

• Attend test coordinator trainings and train campus test administrators

• Receive, manage and secure testing materials• Prepare answer documents for testing, this includes checking that

the student’s data is current• Coordinate all campus testing logistics• Establish and monitor testing procedures to ensure test security• Verify appropriate score codes, test taken information codes,

testing accommodations codes, and all other coding is correct on answer documents

• Prepare and return all testing materials to the testing office• Manage the TAMS system on the campus for online testing• Prepare statements if necessary

Test Administrator Responsibilities

• Read the Test Administrator Manual• Attend training conducted by your campus test coordinator • Receive secure testing materials from your campus test coordinator• Observe all rules regarding test security and confidential integrity of

the state testing system• Read “Guide to the Test Administration Directions” prior to

administering any state assessment• Administer the tests in strict compliance with the directions in the

Test Administrator Manual• Supervise and actively monitor students during testing• Do not provide any unauthorized assistance to students during testing• Do not view the test, discuss the test, or score a student test either

before, during, or after testing

Test Administrator Responsibilities

• Complete answer documents in accordance with the manual

• Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing

• Accurately and completely fill out all required documentation for testing

• Assist the CTC for on-line administrations as needed

• Report testing irregularities and security violations immediately to the CTC

• Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation

Campus Procedures

Include things such as:•Check Out/In Process•Testing Rooms•Cell Phone Policy•Testing Environment (covering instructional material)•Time limits•Breakfast (Breakfast in the Classroom is mandatory)•Lunch•Active Monitoring •What students do after testing •Who is monitoring hallways/restrooms•Procedures for late students•Dictionary Procedures

Accommodations- Oral Administration

FULL•all questions and answer choices •A student’s IEP/IAP may have assigned the option to “change” level of support during the test•Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth•Test administrator receives a test booklet (there are no form numbers on retest booklets)

PART•Questions, answer choices, words or phrases•Students cannot change from “PART” to “ALL”•Test administrator reads over the student’s shoulder

Test administrators should NEVER

read the reading passages.

FULL and PART oral cannot be in the same testing

room

Items Containing Boxed Information

All parts of the

question and

answer choice may

be read aloud.

Items Containing Passage Excerpts

All parts of the

question and answer choice may

be read aloud.

Items Containing Graphics in the Answer

Choice

Read aloud words,

numbers or symbols

without aiding student in

interpreting the information.

Items Containing Graphics in the Test

Questions

Read aloud words,

numbers or symbols

without aiding student in

interpreting the

information.

Basic TranscriptionTranscribed by Cindy Blair due to IEP on

5/12/15

If the student has the

accommodation, complete the

transcription and note on the top of

the answer document the

reason and name of the person that

transcribed

Dictionaries

• Dictionaries must be available to ALL students taking STAAR Reading at 8th grade (including STAAR A) – must be a ratio of 1:5

• Students in 5th grade must meet eligibility criteria Standard/general dictionary English (Spanish for Spanish version test) Dictionary/thesaurus combination Electronic dictionary Bilingual dictionary ESL dictionary Picture dictionary Sign language dictionary

Linguistic Accommodations

STAAR (English) STAAR L STAAR A

Reading• Dictionaries of Various

Types• Extra Time

NA

• Dictionaries of Various Types

• Extra Time• Clarification of word

meaning in English

Dictionaries of Various Types (page 128 in Reference Guide):•Bilingual dictionary

•English/ESL dictionary•Monolingual dictionary

•Picture dictionary

Mark Accommodations on the Answer

Document

• Accommodations are marked if they are assigned to the student, not if the student used them

• If LEP students are assigned linguistic accommodations in reading, that student will not be eligible for EXIT for this year

GA- General Accommodations (any accommodation that is not specifically listed)BR- BrailleLP- Large PrintOA- Oral AdministrationXD- Extra Day (Type 2)LA- Linguistic Accommodations

Answer Documents

Test Administrators are responsible for the accurate completion of answer documents:•Ensuring that students have bubbled in all answers on the back of the answer document•Ensuring that the test version (language) has been indicated •Ensuring that the Test booklet number and score code have been marked•Ensuring accommodations have been marked if not already done so

Answer Documents

Test Administrators are responsible for the accurate completion of answer documents:•Ensuring that students have bubbled in all answers on the back of the answer document •Ensuring that the Test booklet number and score code have been marked•Ensure accommodations have been marked if not already done so

STAAR A Reminders

• Students independently control the text to speech feature

• TAs can read the “pop-ups” and “rollovers” on questions and answers to any student who requests it unless it is in the reading passages

• TAs can re-read directions for STAAR A at any time• TAs can read aloud information in the Help Tool for

students who request it• Students may receive other Type 1 accommodations

or allowable materials

STAAR A Reminders• Use Internet Explorer to log in to TestNav• When logging in to the computer (CTRL ALT DELETE screen), use

the “tester” log in information then click on the TestNav icon

• Ensure the volume is turned on before logging in to TestNav

• When a student is in EXIT status you must RESUME them in order for them to log back in• Accommodations cannot be added until the student is in

the COMPLETE status

Remember to START the session on the day of the test!

STAAR A Reminders

• Online tests are accessed in TestNav by using the URL address

• Students will use the student authorization forms to log in to the test

• Student Authorizations are secure documents and must be shredded

• Each student will need headphones• Students must still adhere to the four hour time limit

(unless they have the Extra Time assigned to them as an accommodation)

Starting & Stopping SessionsYou must START a test

session in order for students to access the

test

After all students in the session are in Complete status and the CTC has added accommodations for

each student, you must STOP the session

Online Test Administrators

Online Test Administrators

Student Status• When students are in

EXIT status, you must RESUME them before they can log back in.

• Press the box next to the student’s name and press “Resume Test”.

Security Training Modules

Web-based Texas Test Administrator Online Training Modules

www.TexasAssessment.com/TAonlinetraining

All three modules must be completed by certified campus personnel involved in testing if they:– are new to the district– took an incident in the 2013-14– have not completed the Modules in the last 3

years

The following govern test security

Texas Education Code (TEC) Chapter 39, Subchapter B

Texas Administrative Code (TAC) 19 Subchapter 101, Assessment Family Educational Rights and Privacy Act of 1974 (FERPA) Texas Penal Code 37.10 - Tampering

General Security Information

Penalties for Prohibited Conduct

• Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term

• Issuance of an inscribed or non-inscribed reprimand

• Suspension of a Texas educator certificate for a set term

• Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently

• Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

Security Oaths

• TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test

• Authorization to View Secure Materials (must sign bottom box of oath prior to testing) These include but not limited to:

– Individuals who will provide an oral administration – Individuals who will transcribing – STAAR A test administrators

Security and Confidentiality

Account for all secure materials before, during, and after each test administration (including Student Authorizations)

Protect the contents of all tests booklets and student answer documents

No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals and the bottom portion of the oath has been signed

Active Monitoring

Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and

administrators.

What is NOT active monitoring?Anything that takes the test administrator’s attention away from the

students during testing. Examples include:

Working on the computer or checking email

Reading a book, magazine, or newspaper

Grading papers or working on lesson plans

Leaving the room without a trained substitute test administrator in the room

Leaving students unattended during meals or breaks

Paraprofessionals

Paraprofessionals must complete a district noncertified personnel testing oath

•CANNOT be used as test administrators•CANNOT relieve test administrators for breaks• CAN be used to take students to lunch without being with a test administrator•CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

Testing Irregularities

Incidents resulting in a deviation from documented testing procedures are defined as testing

irregularities

Procedural Examples Serious Examples

Improper accounting for secure materials Directly or indirectly assisting students with responses to test questions

Eligibility Error Tampering with student responses

Monitoring Error Viewing secure content

IEP Implementation Issue Discussing test content, student responses or student performance

Procedural Error Formally or informally scoring student tests

Duplicating or recording test content

April Incidents-District

• Monitoring• Wrong answer document to wrong student

• Student tested wrong test version• Student worked on wrong test

• Accommodations not given to students• Accommodations given to students who were not eligible

Campus Testing Concerns

• Add information on specific campus testing security & confidentiality issues

• Add information on specific campus procedural issues

Reporting & Documentation

If you become aware of any irregularities, contact the CTC immediately with the who, when, where, what and why.

If the irregularity is deemed an incident the following is required:

Signed statement(s) from individual(s) involved (typed, printed and signed name and dated)

Statements should not include names of student

Incident form and statements must be submitted to cblair@saisd.net by the end of the testing day that the incident occurred

Questions?